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Home My WebLink AboutCC October 18, 2005 <ANDbVE~ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, October 18, 2005 Call to Order - 7:00 p,m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (9/27/05 Workshop; 10/4/05 Regular) Consent Items 2. Approve Payment of Claims - Finance 3, Waive Public Hearing/Adopt Assessment Roll/04-32/Crosstown Boulevard NW & Xeon Street NW/Intersection Improvements - Engineering 4. Waive Public Hearing/Adopt Assessment Roll/04-34/Whispering Acre - Engineering 5. Declare Costs/Order Assessment Roll/04-33/Crosstown Boulevard NW & 159th Avenue NW/Intersection Improvements - Engineering 6. Waive Public Hearing/Adopt Assessment Roll/05-47/665 -140th Lane NW/SS & WM - Engineering 7. Waive Public Hearing/Adopt Assessment Roll/05-48/709 - 140th Lane NW/SS & WM - Engineering 8, Authorize Amendment to Part I Wellhead Protection Plan/Andover Water System/03-27 - Engineering 9. Declare Costs/Order Assessment Roll/05-53/13788 Quinn Street NW/WM - Engineering 10. Waive Public Hearing/Adopt Assessment Roll/05-53113788 Quinn Street NW/WM - Engineering 11. Terminate Contract/Accept Quote/05-29/14355 Crosstown Boulevard NW/SS & WM - Engineering 12. Accept DNR MNReLeaf Grant/05-36/0ak Wilt Suppression Program/Strootman Park Tree Planting Project - Engineering 13. Consider DNR Remediation Restoration Grant/05-46 - Engineering 14. Approve No Parking Resolution/04-23/Reconstruction of Hanson Boulevard NW - Engineering 15. Amend City Code Title 5, Chapter 3, 5-3-5.A.5/Paddlewheel Games - Clerk 16, Amend City Code Title 1, Chapter 7, 1-7-3/Permit Fees - Clerk 17. Approve Resolution Supporting Retail Window at Andover Post Office - Planning 18. Approve Elected Officials Travel Policy - Administration Discussion Items 19. Receive Anoka County Sheriffs Department Monthly Report - Sheriff 20. Accept Turnback of Private Streets to City/05-55/Shadowbrook Cove - Engineering 21. Discuss Reassessment Program/Storm Damage - Administration 22. Review Exterior Wood Burning Stove Issues - Planning Staff Items 23. Schedule EDA Meeting - Administration 24. Schedule November Council Workshop -Administration 25. Administrator's Report - Administration Mayor/Council Input Adjournment S'\.NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and City Council CC: Jim Dickinson, C;ty Admm;'';'tor~ FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: October 18, 2005 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: October 4, 2005 Regular Meeting The following minutes were provided by staff for approval by the City Council: September 27, 2005 Workshop DISCUSSION Copies of the minutes have been emailed to Mayor Gamache and Councilmembers Orttel and Jacobson. Hard copies have been provided to Councilmembers Knight and Trude. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ,U'Ult Vicki V olk City Clerk @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator ~ FROM: David D. Berkowitz, City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment RoW04-32/Crosstown Boulevard NW & Xeon Street NW/Intersection Improvements - Engineering DATE: October 18, 2005 INTRODUCTION The City Council is requested to waive the public hearing and adopt the assessment roll for Project 04-32, Crosstown Boulevard NW & Xeon Street NW Intersection Improvements. DISCUSSION The City Council at the October 4, 2005 meeting approved a resolution declaring the cost and ordering assessment roll. This item is the last step as required by law to be able to levy the assessment to the property. BUDGET IMP ACT The intersection improvements at Crosstown Boulevard NW & Xeon Street NW is funded entirely by the developers of Sophie's Manor (payment) and Sophie's South (assessed). The trunk sanitary sewer improvements are financed by the Trunk Sewer Fund. The trunk water main improvements are financed by the Trunk Water Fund. The trail improvements are financed by the Trail Fund. ACTION REOUIRED The City Council is requested to approve the resolution waiving the public hearing and adopting the assessment roll for Project 04-32, Crosstown Boulevard NW & Xeon Street NW Intersection Improvements. Respectfully submitted, ~ Q~CJ. David D. Berkowitz .( / / Attachments: Resolution, Assessment Roll & Waiver cc: Martin Harstad, Harstad Hills, Inc. Todd Ganz, Merit Development - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROll FOR INTERSECTION IMPROVEMENTS FOR IN THE FOllOWING AREA OF CROSSTOWN BOULEVARD NW & XEON STREET NW, PROJECT NO. 04-32. WHEREAS, the property owners have waived their right to a public hearing. NOW. THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of ~ years, the first of the installments to be payable on or before the 1 st Monday in January, 2006 and shall bear interest at a rate of 6 percent per annum from the date of the adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment or the first installment thereof to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the municipal treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter provided, the owner may at any time prior to November 15 of any year, prepay to the treasurer of the municipality having levied said assessments, the whole assessment remaining due with interest accrued to December 31 of the year in which said prepayment is made. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of October ,2005, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. 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Cl)a..- ..._nl C 0 ~ -...t:: Cl)C .co<( E ~ Z Merit Development Co., Inc. 21471 Ulysses Street NE East Bethel, MN 55011 (763) 434-1500 (763) 434M6416 fax October 11, 2005 City of Andover Attn: Mr. Dave Berkowitz 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Mr. Berkowitz: Our company has received the Final Assessment Worksheet for Sophie's South and do not have any questions regarding the fmal figures. I am waiving my right to a public hearing on this matter. Sincerely, ~~.~ President l 'd W6'oN ~d II: Z 9OOl'l['PO 00T-11-2005 03:36 PM HARSTAD MANAGEMENT 6516363422 P,02/02 ~ Harstad ~lIIls, Inc. Office (651) 636-9991 2195 Silver LI]ke Road Fax (651) 636-3422 New Brighto'l, MN 55112 : October 11. 2005 David Berkowitz City of Andover Subject: Sophies South I have reviewed the assessment work! heet for Sophies South and I agree with the assessment as presented. I t 'Ierefore waive my right to an assessment hearing. s;;w.~ Mortin N. Harstad President G 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members '~ CC: Jim Dickinson, City Administrator ~ David D. Berkowitz, City Engineer i)I)~ FROM: Todd Haas, Asst. City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment RoW04-34/Whispering Acre- Engineering DATE: October 18, 2005 INTRODUCTION ThE City Council is requested to waive the public hearing and adopt the assessment roll for sanitary sewer and water main for Whispering Acre, Project 04-34. DISCUSSION The City Council at the September 6, 2005 City Council meeting approved a resolution declaring the cost and ordering assessment roll. This item is the last step as required by law to be able to levy the assessment to the property. BUDGET IMP ACT This will be assessed over a five year period. ACTION REQUIRED The City Council is requested to approve the resolution waiving the public hearing and adopting the assessment roll for the improvement of sanitary sewer & water main for Project 04-34, Whispering Acre. Respectfully submitted, ~~ ./ ,/ / Attachments: Resolution, Assessment Roll & Waiver cc: Tom Blomberg, 961 Hillwind Road, Mpls, MN 55432 - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER & WATER MAIN, PROJECT NO. 04-34, WHISPERING ACRE. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of -.L years, the first of the installments to be payable on or before the 1 st Monday in January, 2006 and shall bear interest at a rate of 6 percent per annum from the date of the adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment or the first installment thereof to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the municipal treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter provided, the owner may at any time prior to November 15 of any year, prepay to the treasurer of the municipality having levied said assessments, the whole assessment remaining due with interest accrued to December 31 of the year in which said prepayment is made. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 18th day of October ,2005, with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. 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LO <0 T"-LOmNa N 1II 'iij '" 0 0 "1"<0 0 CMDeC) a. . -J 00 III :E "I ~ cd ""':ai <0 OMMoo:td .... :c "I .c '" M '" <0 "I" M 1II m CO CO M ... , .... M 0 O>M CO) '<TNI'-O ... ~ "I" 0 U 1II 1II "I "I" .n- O ri __- LO c a5....,faic.ri .0 .... . "I 'o:t Cll .... Cll ~~ 0 ~ "I Iii .... M M '" U . . '<T llJ 0 'o:t .: '" ,... .,. ~ ~ ~ 0 1II M Iii ;: CIl -- Iii 'u I- en z':-:~ u; .!!i~ Cll III c U ~ -00 <I) a... - ';:: Ql Cll C CIl .- ... 0 <01'-<00>0 W W .l!l o..-JO ~ O::"e u .. f- a.. 0000...... ..., -' '0 -E>- c- 00000 I- 0 'c OJ '0 ,- C NNNNN <( III >- Cll ...- <( 0:: Cll ~n:lQ. a.. a a.. en 1IIa.._ ...._Cll c 0 :l -...c .. c .0<( E September 27, 2005 David Berkowitz City of Andover Re: Whispering Acres Dear Mr. Berkowitz, I am in receipt of your Final Andover Assessment W oIksheet for Whispering Acres and do not have any questions regarding the .figures, I am waiving my right to a public hearing on the matter. Sincerely, ~~. ~., . :;;.- Tom Blomberg lOO/lOO~ lR1PunS lRllUapnJd gOlS lLg t9L IYd Z~:Zl a~ 900Z/8Z160 ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members '\ CC: Jim Didcin.,n, City Admini,trato~ FROM: David D. Berkowitz, City Engineer SUBJECT: Declare Costs/Order Assessment RoIII04-33/Crosstown Boulevard NW & 159th Avenue NW/Intersection Improvements - Engineering DATE: October 18, 2005 INTRODUCTION The City Council is requested to declare costs and order preparation of the assessment roll for Project 04-33, Crosstown Boulevard NW & 159th Avenue NW Intersection Improvements. DISCUSSION The Crosstown Boulevard NW & 159th Avenue NW intersection improvement project has been completed and the project costs are being assessed to the developer in concurrence with the 429 assessment process. The initial estimate of the assessment amount identified in the feasibility report for this project was $2,229.21 per unit. The final assessment for the project is $1,330.02 per proposed unit. After declaring the costs the assessment roll will be prepared and presented to the City Council for approval at the next meeting. BUDGET IMP ACT The City of Andover has collected $60,000 for the improvements from the Constance Comer's development. The remainder of the improvement costs shall be assessed to the Miller's Woods development and to Fire Station #3. For the assessment calculations, Fire Station #3 is equivalent to 3 units (total assessment $3,990.06) and Miller's Woods is equivalent to 89 total units (total assessment $118,371.78). ACTION REOUIRED The City Council is requested to approve the resolution declaring costs and directing preparation of the assessment roll for Project 04-33, Crosstown Boulevard NW & 159th Avenue NW Intersection Improvements. Respectfully submitted, ~.~ David D. Berkowitz ./ ./ .I Attachments: Resolution, Assessment Worksheet & Letter from Developer cc: Gary Laurent, Laurent Land Development, Inc., The Laurent Bldg, 100 S. Fuller St., Suite 200, Shakopee,~ 55379 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT PROJECT NO. 04-33 FOR INTERSECTION IMPROVEMENTS IN THE FOLLOWING AREA OF CROSSTOWN BOULEVARD NW & 159lH AVENUE NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $ 139,334.41 and the expenses incurred or to be incurred in the making of such improvement amount to $43,027.68, so that the total cost of the improvement will be $182.362,09. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $60,000.00 (previously assessed to Constance Corners) the amount to be assessed against benefited property owners is declared to be $122.362.09. 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of!! years. The first of the installments to be payable on or before the 15th day of April 2006, and shall bear interest at the rate of--2.... percent per annum from the date of the adoption of the assessment resolution. 3, The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of October , 2005 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria yolk - City Clerk FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: Crosstown Blvd & 159th Avenue Project No. : 04-33 Feasibility Report March 1 , 2005 Amount: $ 203,080,80 Contract Award May 17, 2005 Amount: $ 133,108.40 Final Construction Storm Sewer $ 10,429.00 Streets and Restoration $ 128,905.41 Amount: $ 139,334.41 Actual Expenses Engineering (Includes Inspection & Staking): $ 29,285.91 Consulting Costs $ Aerial Mapping (1 % of street) $ 1,289.05 Drainage Plan (0.3% of street/storm) $ 418.00 Administration (3%) $ 4,180.03 Assessing (1%) $ 1,393.34 Bonding (0,5%) $ - Recording Fees / Legal & Easement $ - Advertising $ 398.39 Permit and Review Fees $ 950.00 Street Signs (Materials and Labor) $ - Material Testing $ 1,000.00 Construction Interest $ 1,173.61 City Costs $ 2,939.35 Total Actual Expenses $ 43,027.68 Expenses Multiplier 30,8809% Actual Project Cost Amount: $ 182,362.09 Total Amount to be Assessed $ 182,362.09 Contribution From Constance Corners (Previously Collected) $ 60,000.00 Balance to be assessed to Miller's Woods (89 units) and Fire Station #3 (3 units) $ 112 362,09 Actual Assessment / Unit (Miller's Woods & Fire Station #3) = $ 122,362,09 /92 Units = $1,330.02 I Unit Estimated Feasiblity Assessment / Unit (Miller's Woods & Fire Station #3)= $ 205,087.01 /92 Units = $2,229,21 I Unit Total Assessment for Fire Station #3 (3 Units) $ 3,990.06 Total Assessment for Miller's Woods (89 Units) $ 118,371.78 Oct.II.2005 3:31PM LAURENT COMPANIES No,6156 p. 2 The Laurent Building LAURENT 100 South Fuller Street, Suite 200 ' ~ LAND (612) 445-6745 Shakopee, MN 55379 ~ DEVELOPMENT, INC. Fax: (612) 445.9727 October 11, 2005 David Berkowitz City of Andover Re: Crosstown Improvements Dear Mr. Berkowitz, I am in receipt of your Final Andover Assessment Worksheet for Crosstown Improvements and do not have any questions regarding the figures. I am waiving my right to a public hearing on the matter. Sincerely, ~~~ President Laurent Land Development, Inc. (]) 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrator ::c D-e:. David D. Berkowitz, City Engineer"]) FROM: Todd Haas, Asst. City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment RoW05-47/665 _140tb Lane NW/SS & WM - Engineering DATE: October 18, 2005 INTRODUCTION This item is in regards to waiving the public hearing and adopting the assessment roll for 665 - 140th Lane NW for sanitary sewer and water main, Project 05-47. DISCUSSION The City Council at the September 6, 2005 meeting approved a resolution declaring the cost and ordering assessment roll. This item is the last step as required by law to be able to levy the assessment to the property. BUDGET IMP ACT This will be assessed over a five year period. ACTION REOUlRED The City Council is requested to approve the resolution waiving the public hearing and adopting the assessment roll for the improvement of sanitary sewer & water main for Project 05-47, 665- 140th Lane NW. Respectfully submitted, ~~ Attachments: Resolution, Assessment Roll & Waiver cc: Kevin Denekamp, 665 _140th Lane NW, Andover - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER & WATER MAIN, PROJECT NO. 05-47. 665 _140TH LANE NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of L.. years, the first of the installments to be payable on or before the 1 st Monday in January, 2006 and shall bear interest at a rate of 6 percent per annum from the date of the adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment or the first installment thereof to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the municipal treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter provided, the owner may at any time prior to November 15 of any year, prepay to the treasurer of the municipality having levied said assessments, the whole assessment remaining due with interest accrued to December 31 of the year in which said prepayment is made. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 18th day of October ,2005, with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 0 0 ~ 0 'iii 0 .n ~ m Ql l{) Ql N - 0) - ,...- III III -J C') -J C') ~ ~ ~ Ql :: e:: 0 e:: e:: 0 (o'<T 0 Ql .Q 0 'iti .Q 0 -J '<I'~ ~ CIlti ~ :2 ti C') ~ ..n""": (0 Ql (0 ~ Ql 0 l{) '<I' 0) III e:: C') Ql e:: l{) 0 0'<1' '<1'_ _e:: ro e:: N I- MN- l{) ,- 0 :s: 0 ~ ~ 1iiu ~ u ~ ~ ~ 00 0 (0 0) C') N (0 CO CO '<I' C') III '<T III N 0 ..;.n 0) Ql N Ql CO .... NI"'- 0) '0 ~ 0) ~ l{) 0 0) ~ 0 .q;: .q;: - N N 0::0:: ~ C') W... ~ ~ ~ ~ >e:: OQl cE Zen CO '<T N .q;:lll C') 0) C') '" aio C) LLen 0 l{)'<T 0) O~ 0 ,... C') 0 N N- ~:!! C') -u ~ ~ UGl Co 00 <D l{) ,... N '<I' NO C') 'iii ..; co Nr--: m - It) 0 o C) C) 0 0 0 (0 '<I' 0 I- M N N- C') .... ... ~ ~ l{) ,... N C) C') C') 3: .... ooiooi m 0 l{)'<I' C) Z 0 '<I' (0 o. CD N N C') e:: 3: III ~ ~ -J Z It) .r: <D 0 0 CD 0 - 0 e:: ~It)N 0 e:: C) C') N I"'-N,...C)O N '<I' 'n; 0 III 0 M C) C') C') ....,..LONaJO , -J cO .... N 0 ai LOC"i m mooiN";o .... It) :E N .r: ..; '" <D ~ co C) III C"')CX)COC'\.l <D .. .i- ... 0 0 C') ,... 0 f'.. N c:o en .. 0 u Gl <D .s N '<I' M 0 N M e:: o-aJ-ll'iN" .c III , .... N III ~ 0 .... 3: N ;; ... .,. M It) U , <D 1IJ 0 It) .: <D <D ... ~ ~ ~ 0 Gl M ;; ~ III -- S '(j l- I/) Z~:;.:: iIi .s.i!.i~ III en e:: U ~ -ou en Coal ';: Ql III C CD 0 c.of'..coma W c....JO .- .. c.. Iii .5 ~ O::GlE u Gl I- oocaor- .., ..J 'C ...E:o. e::- 00000 !;i: 0 '2 CD 'C .- e:: NNNNN .q;: en :0. III '-- 0:: III I!cac.. c.. C D. I/) Glc.._ -_Ill cO;] -..e:: ale:: .c.q;: E aBA'1 , R ~ <g It{ /0 C) l... "c../YED Date --.... j Alice 7 / / (" /'rl;-_. ,200S ! ._< f .' n ;::---_ ! '..., i t J.... Ii ....-., ! Andover City Engineer ----~~~~~1:!.Jil;-.-.., -~, / . J..-, I "---- ~ ~ ; 1685 Crosstown Boulevard NW ' , -.-J Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements 0 aterma. , sanitary sewer, storm sewer and streets (circle one or more) with the costs of t e improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 5 year period. Sincerely, j)~ ~ Property Owner 1<12>> r {II DJVJ e/<:AM-j) Address b (;, 5"' /'-1" --rl.... L-/V City, State, Zip It tv c1" (/ -(r- (\.1\ tV ')5"] 0 L/ Phone (Home) (Work) 76 3-7)L/'-D~l>;). bl'J. ,- 7q / .- 5"390 G:\DA T A\ST AFF\RHONDM\FORMS\PETITION,DOC 0J C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN,US TO: Mayor and Council Members -~ CC: Jim Dickinson, City Administr~~o David D. Berkowitz, City Engineer I FROM: Todd Haas, Asst. City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment RoWOS-48/709 _140tb Lane NW/SS & WM - Engineering DATE: October 18, 2005 INTRODUCTION This item is in regards to waiving the public hearing and adopting the assessment roll for 709 - 140th Lane NW for sanitary sewer and water main, Project 05-48. DISCUSSION The City Council at the September 6, 2005 meeting approved a resolution declaring the cost and ordering assessment roll. This item is the last step as required by law to be able to levy the assessment to the property. BUDGET IMP ACT This will be assessed over a five year period. ACTION REQUIRED The City Council is requested to approve the resolution waiving the public hearing and adopting the assessment roll for the improvement of sanitary sewer & water main for Project 05-48, 709- 140th Lane NW. Respectfully submitted, ~C~ .,/ v / Attachments: Resolution, Assessment Roll & Waiver cc: Kevin Denekamp, 665 -140th Lane NW, Andover - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER & WATER MAIN, PROJECT NO. 05-48. 709 _140TH LANE NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 2- years, the first of the installments to be payable on or before the 1 st Monday in January, 2006 and shall bear interest at a rate of 6 percent per annum from the date of the adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment or the first installment thereof to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the municipal treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter provided, the owner may at any time prior to November 15 of any year, prepay to the treasurer of the municipality having levied said assessments, the whole assessment remaining due with interest accrued to December 31 of the year in which said prepayment is made. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of October ,2005, with Council members voting in favor of the resolution. and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 0 0 ~ 0 ~ 0 II) M Q) CO Q) <0 1ii CO 1ii <0_ ...I '" -J '" W W ~ Q) c c ~ c <:> 0 -.:- <0 0 Q).Q 0 'iij ,Q 0 -J 0'" "<l: en '0 ~ ::!E '0 '" ~ .....:.....: -.:- Q) <0 ~ Q) 0 -':-N ..... '" C '" Q) C II) 0 -.:-'" 1'-0 _C 1ii C N l- NN -.:- ,- 0 ~ 0 ~ ~ liju w U w w w en 0 -.:- '<T'<T co "<l: "! <ON CO '" 0 '" -.:- 0 .....:.....: -.:- ~ II) Q) CO .... CO <0 II) '0 I'- ~ <'!. 0 I'-~ C'l 0:0: <( .... N N N W.. W W W W >C OQ) CE Zen '" II) <Xl <(lll CO 0 <Xl en 0;.0 -.i u.en 0 NN II) O~ 0 <0'" C'l N N- ~~ N -u W W Uell C. lI) -.:- I'-~ CO 0 C'l C'l <Xl (ij .....: CO dri '<T (5 -.:- 0 CO I'- II) '<T 0 -':-'<T C'l f- N N N N .... tI't W W -.:--.:- <Xl II) '" CO ~ ..... ci-.i -.i 0 '<T~ II) Z 0 '" <0 C'l ell ... N N C ~ ca w w -J Z on 0 .c ell 0 .. C ~I,()= 0 C <ON CO C:OVf'-O.'VO N -.:- 'OJ ca 0 CO o <Xl CO O)v"l;t(Oo ai .... -J C! -.i aitri -.i aiai""':""':ci .... en ::E .c '" on '" 0-':- II) ell Mm__co 0 .. .. en 0 NI'- C'l NCO-':-I'- .. 0 U ell ..... ell '<T N 0 N N C ci r--: ..0 C\I- .. .c ca .... ... ca .... 0 CO ~ C;; .. "f en u <:> !Xl 0 on ..- ... .... W W W 0 ell C;; ~ ell - .. 19 'u l- ll) Zt=-::;,: U; S!iE ca en C 0 ~ -OU '" c.eIl ';:: W D..-JO Q) ca C ell .- .. 0 <OI'-<XlC'lO W .fI ~ O:eIlE u ell I- 0.. 0000..... ..., ...I 'C C" COOOO !;i: 0 '2 m 'C ..E>- ,- C NNNNN <( en >- ca .. - 0: ca !cao.. 0.. C 0.. lI) ell 0.._ .....ca Co ::l -..c ell C .c<( E 05-Qg ~/'lJ>) 1'~-R-LCfj\/cD , \ L~;&... \" L Date AUG ~005 j Andover City Engineer I "'Too" n'- q 'DO' '-R ' , I' ,- 'J\j . ,,\.... 1685 Crosstown Boulevard NW ~~-.r I "t..J<'- , !' .: , .J.J ;f; ~'.---.J Andover, MN 55304 .~e: .1.,~L.ln,ic.ipa.I,I.rnp.rc'.'e.~ent:..' Dear City Engineer: We do hereby petition for improvements o~~ sa~ s~ storm sewer and streets (circle one or more) with tfie costs of the improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 5 year period. Sincerely. j} ~ ~. Der-J.v,ttt- jU;J Property Owner k hUt'f'l Address 7 DC( 1'-1 c) rA 1-;..1, City, State, Zip A ;.J cfJ ::>uer, fYl ~ -J t:J '3 CJ t../ Phone (Home) (Work) 7& J -7t:;V- 02(0;;2 (I'd. -*7'1/ - ~39 0 G:\DA T A\ST AFF\RHONDAA \FORMS\PETITION.DOC @ S'\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Council Members ~ CC: Jim Dieki"",n, Cily Admini'trato~ FROM: David D. Berkowitz, City Engineer SUBJECT: Authorize Amendment to Part I Wellhead Protection Plan/Andover Water System/03-27 - Engineering DATE: October 18, 2005 INTRODUCTION The City Council is requested to authorize the Amendment to Part I Wellhead Protection Plan for the Andover Water System, Project 03-27. DISCUSSION Part I of the City's Wellhead Protection Plan has recently been completed and approved by the Minnesota Department of Health (MDH). However, based on recent comments from the MDH the City is required to amend Part I to include the recently constructed Well #9. The following tasks shall be performed to complete the amendment: 1. Initial Scoping Meeting and Project Scope Development 2. Aquifer Pumping Test at Well #9 3. Groundwater Flow Model Development 4. Delineate the Wellhead Protection Area (WHPA) and Drinking Water Supply Management Area 5. Vulnerability Assessment 6. Prepare the Part I Amendment to the Wellhead Protection Plan BUDGET IMP ACT Short Elliott Hendrickson (SEH) will complete the Wellhead Protection Plan Amendment for a cost not to exceed $7,400.00. This work would be funded through the City's Water Trunk Fund. COUNCIL ACTION The City Council is requested to authorize the Amendment to Part I Wellhead Protection Plan for the Andover Water System, Project 03-27. Respectfully submitted, ~Q.~ David D. Berkowitz cc: Craig Kurtz, SEH C I T y 0 F @ NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members D CC: Jim Dickinson, City Administrat~ David D. Berkowitz, City Engineer FROM: Todd Haas, Asst. City Engineer SUBJECT: Declare Cost/Order Assessment RoW05-53/13788 Quinn Street NW/WM- Engineering DATE: October 18, 2005 INTRODUCTION This item is in regards to declaring cost and ordering assessment roll for 13788 Quinn Street NW for water main, Project 05-53. DISCUSSION This item is the first step as required by law to be able to levy the assessment to the property. The amount to be assessed is as follows: Water Main Area Charge 0.42 Acres x $2,294 per acre = $963.48 Connection Charge $2,503 per unit x I unit = $2,503.00 Lateral Charge Previously assessed under Project #93-19 $ 0.00 Total Water Main = $3,466.48 BUDGET IMP ACT The $3,466.48 would be assessed over a 5 year period. ACTION REQUIRED The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for Project 05-53, 13788 Quinn Street NW. Respectfully submitted, ~~ TOdd~ Attachments: Resolutio5& Location Ma; cc: Roberta Larkin, 13788 Quinn Street NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATER MAIN ,FOR PROJECT 05-53, 13788 QUINN STREET NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 3.466.48 so that the total cost of the improvement will be$ 3.466.48 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 3.466.48 2. Assessments shall be payable in equal annual installments extending over a period of ..Q.... years. The first of the installments to be payable on or before the 1 st Monday in January 2006 ,and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 18th day of October ,2005, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk . --.- . ': ~-; _; :::-:-0 :"',' =- '<T N o Q) '" <0 lD V N .- ~ ~ ~ ~ ~ N N N N N ~ ~ ~ .- V (') N .- ~ ~ ~ ~ 14052 N N N N 14016 14006 ~ ~ ~ ~ '<T (') N on <".l (') <".l (') N N N N 2487 , . 13843 13842 13829 13828 13815 13814 .... ',; . 13801 13llOO ~ .., D , 13789 137&& :> <I' <: ='l r~ 1'ST77 13776 - 13105 13764 13731 13715 I I 12380 2148 0 <0 I <0 <".l I~CityOf 34 LEGEND NORTH 1/2 SECTION: D Half Section Boundm Ii Andover '.;. Half Section TOWNSHIP: 32 RANGE: 24 D Lots I Parcels Address Boo~ J;.:;'11 Parks ro"'" Map Date: July 22, 1999 ~__' Water Features D Right-of-Way @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administra~:o David D. Berkowitz, City Engineer FROM: Todd Haas, Asst. City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment RoWOS-S3/13788 Quinn Street NW/WM - Engineering DATE: October 18, 2005 INTRODUCTION This item is in regards to waiving the public hearing and adopting the assessment roll for 13788 Quinn Street NW for water main, Project 05-53. DISCUSSION See previous item in regards to declaring the cost and ordering assessment roll. This item is the last step as required by law to be able to levy the assessment to the property. BUDGET IMP ACT This will be assessed over a five year period. ACTION REOUIRED The City Council is requested to approve the resolution waiving the public hearing and adopting the assessment roll for the improvement of water main for Project 05-53, 13788 Quinn Street NW. Respectfully submitted, ~~ Attachments: Resolutio.(Assessment Roll & Waive! cc: Roberta Larkin, 13788 Quinn Street NW, Andover - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATER MAIN, PROJECT NO. 05-53.13788 QUINN STREET NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of..2....- years, the first of the installments to be payable on or before the 1 st Monday in January, 2006 and shall bear interest at a rate of 6 percent per annum from the date of the adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment or the first installment thereof to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the municipal treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter provided, the owner may at any time prior to November 15 of any year, prepay to the treasurer of the municipality having levied said assessments, the whole assessment remaining due with interest accrued to December 31 of the year in which said prepayment is made. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 18th day of October ,2005, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk co I'- ll'l Cii , -J v~ '" ~ <( <Coo -.r Q) I- "'v ~ rn a v_'" ~ -' I- C') '<T ~ ~ ~ c 0 ll'l co C') 0 0 ~~ c>> ~ C') C <0<0 N Q) 0 ..- r-v N c ll'l 0 r- co '0 c C N N a::: a::: .- 0 "'t) ~ ~ ~ w... ::i: >c .. aQ) Q) cE ... co OC') C') '" Zlll ==co '<I: vll'l ~ <(:ll C') en NO N u.1Il Q) '" c C') c>> N ~ c>> 0 r- co a~ <( N ~:! ~ ~ ~ -0 U Q) Q. CIJ co ll'l co C') V c>> c>> c>> co cD co 0"": N ... <D 0 c>> C') N 0 v 0 <0..- co I- M N ... ~ ~ vc>> C') ~~ 0) == I'- ~~ N 0 ll'lr- N z 0 <0..- 00 ... N CIJ == c ~ ~ ll) C N Z 0 .., ... 0 :J 0 CIJ ~IOM a 0 '<TO) C') '<T0ll'lll'l0 N , c c en c>> c>> 0) ll'lr-I'-C')O co' co ~ , . c 0 N -.rr-: N "":aicOcOo 00 N cD ..- I'- , :J N <D ..-0 N ll'l0)0r- .. .., '<T a co 0 <ON co Q) CO___.LO........ N Q) ..- N co 0 0 NN..- .0 N c .s .., .., co '" ll) , r- 0 , ~ .., co ll) a 0 .., ..- ... ~ ~ lD ~ co z~:;.:: en Qju.;....... -... 'u '" III .fl c -at) III ......c Q.Q) c I- '; 0..-'0 ~ co C Q) .- .. 0 U a:::Q)E o CII I- 'i: <or-coc>>o ::i: -' 'C ...E:>. c'" ll.. 0000-- W W lD 'C III :>. co .- c 00000 -, .. <( .. - NNNNN Q) Q)COO- 0- ~ a ... (j;c.._ a::: Cll ........co C ll.. == C 0 :J -~C Q) C .0<( E :J Z --. (')5- 63 . - I R~"Cj:I\ll-D ~4- :t-I:;_ Date q!)({/~ sa> I 9 2005 CITY OF ANDOVER Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer. We do' hereby petition for improvements o~ai~anitary sewer, storm sewer and streets (cir~le one or more) with the costs 0 the improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearings for the feasibility report and assessments' may be waived. We would like to be assessed over a 5 year period. - Sinv;U ~~ 1{<!)b~/.-~~lV\. _ Property Owner Address 27 !i'''i:- 0. v c.." ;5+- (7- IAJ City, State, Zip l0U~\J Jv1 vt. 5530'( Phone (Home) . ( (Work) ~37 '-5"'1 ~ 0-;7'( (611 ~ 7 ;2c[ -557'1 0 ' , ". . G:\DAT A\STAFF\RHONDM\FORMS\PETlllON.DOC @ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrato~ ;e. David D. Berkowitz, City Engineer'D'P FROM: Jason J. Law, Civil Engineer III SUBJECT: Terminate Contract/Accept Quote/05-29/14355 Crosstown Boulevard NW/SS & WM - Engineering DATE: October 18, 2005 INTRODUCTION This item is in regard to terminating the contract with Minncomm Utility Construction, Inc. and accepting the quote from Dave Perkins Contracting, Inc. for Project 05-29, 14355 Crosstown Boulevard NW for sanitary sewer and water service improvements. DISCUSSION A contract was signed with Minncomm Utility Construction, Inc. to construct sanitary sewer and water services for a lot split at 14355 Crosstown Boulevard. The project completion date in the contract was September 23, 2005. Staff has made repeated attempts to schedule the work with the contractor to no avail as the contractor claims he is way behind schedule. To get the work completed this year, staff solicited a quote from Dave Perkins Contracting, Inc. Dave Perkins Contracting, Inc. has agreed to complete the work by October 28, 2005. Staff discussed this item with Minncomm and they agreed to terminate the contract due to their heavy workload. The quote from Minncomm Utility Construction, Inc was for $19,655.00. The quote from Dave Perkins, Contracting, Inc. was for $15,794.00. ACTION REQUIRED The City Council is requested to terminate the contract with Minncomm Utility Construction, Inc. and accept the quote from Dave Perkins Contracting, Inc. for Project 05-29, 14355 Crosstown Boulevard NW for sanitary sewer and water service improvements. f:Kv Jason J. Law cc: Ken Orttel, 2772 Bunker Lake Boulevard NW, Andover @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US To: City Council ~ CC: Jim Dickinson, City Administrato~ David Berkowitz, City Engineer 1)"0 From: Kameron Kytonen, Natural Resources Technician Subject: Accept DNR MNReLeaf GrantJ05-36/0ak Wilt Suppression Program - Engineering Date: October 18, 2005 INTRODUCTION The City Council is requested to accept grants for oak w'ilt treatment in the amount of $20,000 and for tree planting at Strootman Park in the amount of $3,500 from the Minnesota Department of Natural Resources (DNR), Division of Forestry. DISCUSSION Preventing the spread of oak wilt continues to be a challenge in the City of Andover. Because it affects numerous properties, it is beneficial to have grant funds available to aid in costs of the treatments. This cost sharing with the property owners makes them more willing to address the problem. The DNR gave eligible applicants the chance to apply for funds to help pay for tree planting projects. Many of our city parks can benefit from the planting of native trees. Strootman Park was thought of as a good candidate for such a project. A tree planting day is scheduled for October 19, 2005 with the help of a local 4H group, U of M master gardeners and the City Parks Department. The City was requested to match the grant money awarded. This will be accomplished by a combination of cash funds coming from the 2005-06 Oak Wilt fund, from the property owners requesting treatment for oak wilt and by in-kind time by city staff and volunteers. BUDGET IMP ACT The City portion of the grant match for 2005 is $5,000. This expense may be used for a cash match for the oak wilt control work. ACTION REOUESTED It is requested that the City Council accept the grant agreement. Respectfully submitted, b~~ Natural Resources Technician @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US To: Maym and Council Memb= ~ CC: Jim Dickinson, City Administrator David Berkowitz, City Engineer "DI:l From: Kameron Kytonen, Natural Resources Technician Subject: Consider DNR Remediation Restoration Grant-Engineering Date: October 18, 2005 INTRODUCTION The City Council is requested to accept a grant in the amount of $50,000 from a Remediation Fund grant available through the Minnesota Department of Natural Resources (DNR)-Division of Ecological Services and a grant in the amount of $9,964 from the Wildlife Habitat Incentives Program (WHIP) through the Natural Resources Conservation Service (NRCS). The intent is to improve the ecological, social and aesthetic value of Kelsey Round Lake Park. DISCUSSION The improvement will be accomplished by removing non-native, invasive vegetation that has established in the area and reestablishing high quality, native vegetation that offers many benefits. Approximately 40 acres of prairie and 14 acres of woodland will be enhanced. Some of the major practices to be included during this effort include: cutting and herbicide application of the non-desirable vegetation, native grass and forb seed planting, native tree planting, mowing and prescribed burning. The contract through the WHIP program is a 10-year program. The City is required under agreement to implement and maintain conservation practices throughout the duration of this term. . The contract through the DNR Remediation grant is through December 2007. BUDGET IMP ACT Non-state matching funds were originally not required to be eligible for this DNR grant. In the application, however, staff indicated that approximately $10,000 of in-kind time over the duration ofthe project would be spent on the proposed project. The WHIP grant acts as a cash match. ACTION REQUESTED It is requested that the City Council accept the grant agreement. Respef>tfully submitted, ~~ J:meron Kytonen Natural Resources Technician @ ~NDbVE'~ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and Council Members ~ CC: Jim Dickinson, City Administrator ~3 David D. Berkowitz, City Engineer FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Approve No Parking Resolutionl04-23/Reconstruction of Hanson Boulevard NW - Engineering DATE: October 18, 2005 INTRODUCTION This item is in regard to considering approval of a resolution designating no parking along both sides of Hanson Boulevard NW between 133rd Avenue NW & Coon Creek for Project 04-23. DISCUSSION As you know, with the construction of Hanson Boulevard NW beginning in 2006, a no parking resolution is required for both sides of the road to meet State Aid requirements. This resolution will be submitted to State Aid for project and plan approval. ACTION REOUIRED The City Council is requested to consider the attached resolution designating no parking along both sides of Hanson Boulevard NW between 133rd Avenue NW & Coon Creek for Project 04-23. Respectfully submitted, tf(~ Attachments: Resolutio~ Location Map/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF HANSON BOULEVARD NW BETWEEN 133RD AVENUE NW & COON CREEK FOR PROJECT 04-23. WHEREAS. no parking will be allowed along both sides of Hanson Boulevard NW between 133rd Avenue NW & Coon Creek for Project 04-23; and NOW. THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking zone. Adopted by the City Council of the City of Andover this 20th day of October , 2005. ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk :i~1+1' " '..,'. '~,~w""."',.":";... V/ \ I iili-u----\ -.J! /,y. ,~~\u:.~ .'- , ..L ,'-' '~"'I.I+I.,. 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WWW.CI.ANDOVER,MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Amend City Code Title 5, Chapter 3, 5-3-5A.5/Paddlewheel Games DATE: October 18, 2005 INTRODUCTION At the September 6, 2005 meeting Council requested staff to revise the Gambling Ordinance to allow paddlewheels for meat raffies. DISCUSSION Attached is an amendment to the city code allowing paddlewhe'els for meat raflles only. The City Attorney has reviewed the amendment and agrees with the recommendation. ACTION REOUIRED Council is requested to consider adopting the attached amendment to the city code. Respectfully submitted, !.LL. (jib Vicki V olk City Clerk Attach: Ordinance Amendment ./ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE TITLE 5, CHAPTER 3, 5-3-5A.5. 5-3-5: APPROVED ORGANIZATIONS 5. The paddlewheel game is prohibited except for meat raffies and no premises permit shall be issued to any organization to conduct the paddlewheel game except for meat raffies. Adopted by the City Council of the City of Andover this _ day of ,2005. CITY OF ANDOVER Michael R. Gamache - Mayor Attest: Victoria V olk - City Clerk ~NDbVE~ (!!) 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and City Council '" CC: Jim Dickinson, City Administrator '& FROM: Vicki V olk, City Clerk SUBJECT: Amend City Code Title 1, Chapter 7, 1-7-3/Permit Fees DATE: October 18, 2005 INTRODUCTION At the September 6, 2005 meeting Council discussed whether a fee should be imposed for a 2:00 a.m. bar closing permit. DISCUSSION Council suggested that a fee be implemented, but that it should only be $100.00. Attached is an amendment to the code with a $100.00 fee listed for the 2:00 a.m. bar closing permit. BUDGET IMPACT At this time, the revenues would be increased by $200.00 as there are only 2 businesses that are open until 2:00 a.m. ACTION REOUIRED Council is requested to consider adopting the attached code amendment. Respectfully submitted, iLL. d..a Vicki V olk City Clerk J Attach: Amendment to Code CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE TITLE I, CHAPTER 7,1-7-3. The City Council of the City of Andover hereby ordains: Chapter 7, 1-7-3, permit fees is amended as follows: Liquor: 3.2% Malt Liquor 2:00 a.m. bar closing permit $100.00 per year Intoxicating 2:00 a,m. bar closing permit $100.00 per year Adopted by the City Council ofthe City of Andover this _ day of .2005. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria Volk - City Clerk @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers ;;V CC: Jim Dickinson, City Administrat~ Will Neumeister, Community Development Director a/4. FROM: Chris Vrchota, Associate Planner SUBJECT: Full Service Post Office Window DATE: October 18,2005 INTRODUCTION At the end of the October 4th City Council meeting, the Council voiced their support of pursuing the installation of a full service window at the Andover Post Office facility. While a vote was taken, a resolution must be presented and adopted to make this motion official. ACTION REOUESTED The Council is asked to approve the attached resolution in support of the opening of a full service window at the Andover Post Office. Attachments Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION SUPPORTING THE ADDITION OF A FULL SERVICE POST OFFICE WINDOW AT THE EXISTING POST OFFICE IN THE CITY OF ANDOVER. WHEREAS, the City of Andover is a City of the 2nd class with a population in excess of 30,000 people, and; WHEREAS, the City of Andover does not currently have a full service post office window, and; WHEREAS, a number of residents of the City of Andover have expressed a desire for a full service post office in the City. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover supports the addition of a full service window at the Andover Post Office. Adopted by the City Council of the City of Andover on this 18th day of October 2005. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers ~ CC: James Dickinson City Administrato~ fROM: Dana Peitso, Human Resources Manager SUBJECT: Approve Elected Officials Travel Policy DATE: October 18, 2005 INTRODUCTION This policy is to comply with a new state law that requires a written policy controIling travel outside of the state of Minnesota for Elected Officials. DISCUSSION The Legislature passed a new law requiring a written policy for Elected Officials that travel outside ofthe state of Minnesota. All cities are required to adopt this policy even if their City Council does not travel outside the state of Minnesota. The League of Minnesota Cities developed a model policy, which has been adapted to conform to current City of Andover travel policies. The language below has been inserted into Minnesota Statutes 471.661. Sec. 38. [471.661] [OUT-Of-STATE TRAVEL.] By January 1, 2006, the governing body of each statutory or home rule charter city, county, school district, regional agency, or other political subdivision, except a town, must develop a policy that controls travel outside the state of Minnesota for the applicable elected officials of the relevant unit of government. The policy must be approved by a recorded vote and specifY: (1) when travel outside the state is appropriate; (2) applicable expense limits; and (3) procedures for approval of the travel. The policy must be made available for public inspection upon request and reviewed annually. Subsequent changes to the policy must be approved by a recorded vote. ACTION REOUESTED The City Council is requested to approve the Elected Officials Travel Policy. Respectfully submitted, ~<~~'-~ Dana Peitso ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Puroose: The City of Andover recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following: . Whether the elected official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a council member; . Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles oflocal elected officials. . Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full council. . Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a "sister-city" relationship (see Note below). . Whether the elected official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city. . Whether the city has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The city may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ CC: Jim Dickinson, City Administrator~ FROM: Captain Dave Jenkins - Anoka County Sheriffs Office SUBJECT: Receive Anoka County Sheriffs Department Monthly Report DATE: October 18, 2005 INTRODUCTION Captain Dave Jenkins from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the September 2005 monthly report. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, ~~ 6~' Captain Dave Jenkins Anoka County Sheriffs Office Attachment: September 2005 Monthly Report / B. CITY OF ANDOVER - SEPTEMBER, 2005 Current Mo. Last Month YTD LAST YTD Radio Calls 1,056 1,016 7,828 8,376 Incident Report 834 870 7,045 7,702 Burglaries 3 19 88 102 Thefts 61 82 412 543 Crim.Sex 3 4 24 20 Condo Assault 16 13 136 101 Dam to Prop. 46 66 329 322 Barr. Comm. 15 13 106 86 Felony Arrests 12 18 81 78 Gross Mis. 4 3 47 42 Misd. Arrests 51 63 499 447 DUI Arrests 8 11 75 94 Domestic Arr. 5 5 57 67 Warrant Arr. 19 20 137 134 Traffic Arr. 82 111 1,187 1,363 DUI OFFENSE TIMES Saturday 00:33 Thursday 01:10 Friday 01:29 Monday 01:45 Saturday 02:11 Friday 02:17 Tuesday 02:42 Wednesday 21:38 C. CITY OF ANDOVER - SEPTEMBER, 2005 Community Service Officer Report Current Month Last Month YTD Last YTD Radio Calls 187 206 1,690 1,539 Incident Report 126 153 1,166 935 Accident Assists 16 28 167 169 Vehicle Lock 32 28 308 302 Out Extra Patrol 154 199 1,501 734 House Checks 1 2 73 55 Bus. Checks 30 50 427 234 Animal Compl. 44 63 494 488 Traffic Assist 17 26 164 59 Aids: Agency 182 215 1,681 932 Aids: Public 132 120 594 488 Paper Service 0 6 12 - Inspections 0 0 0 - Ordinance Viol. 0 0 15 - @ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Council Members CC: Jim Dklo""'n, City Administrato, 'R FROM: David D. Berkowitz, City Engineer SUBJECT: Accept Tumback of Private Streets to City/OS-SS/Shadowbrook Cove - Engineering DATE: October 18, 2005 INTRODUCTION The Shadowbrook Cove Townhome Association is requesting the City accept the private streets in their development (Butternut Street NW, 142nd Avenue NW & Alder Street NW in the Shadowbrook 3rd & Shadowbrook 5th Additions) to public streets. DISCUSSION The Shadowbrook Cove Association approached the City Council at the January 25, 2005 Workshop requesting the City to take over the private streets that are within the association's control. These streets are Butternut Street NW, 1 42nd Avenue NW &. Alder Street NW which are within the Shadowbrook 3rd and Shadowbrook 5th Plats (see attached location map). The Andover Review Committee (ARC) reviewed the request and set six stipulations if the City Council would consider the street take back. The City Council directed staff to continue pursuing the six steps necessary to accept the streets. Attached is the staff item and meeting minutes from the January 25,2005 City Council Workshop. The Shadowbrook Cove Association has met all the required stipulations and all items have been addressed and accepted. Staff inspected the streets and has collected a cash escrow to cover converting the street signs from private to public and adding a missing "No Parking" sign. If the City Council accepts the streets, a resolution shall be prepared for the November 1, 2005 City Council meeting to officially set the streets as "No Parking". At a recent Shadowbrook Cove Association Board Meeting (September 26, 2005), the association passed a resolution granting the City of Andover a street, drainage & utility easement for all the private streets proposed to be taken as public streets by the City. The Association Board also requested that the City acknowledge that each structure located on these currently private streets are legal conforming and that in the event they are damaged or destroyed, they Mayor and Council Members October 18, 2005 Page 2 of2 may be reconstructed in the same location as currently exists. Please refer to attached Board Meeting minutes. This acknowledgement is included in the resolution. BUDGET IMP ACT By assuming responsibility for the private streets, the budget impact would increase snowplowing, street sweeping and long term maintenance such as crack sealing, seal coating, pothole maintenance, miscellaneous curb replacement, etc. ACTION REOUIRED The City Council is requested to discuss the request and if acceptable approve the resolution to accept the private streets as public. Respectfully submitted, ~Q.:!ct- David D. Berkowitz Attachments: Resolutio.( Location Mat Letter to Ass~iation:"'JanUary 25, 2005 Workshop Meeting Minuter, Letter from Association & Shadowbrook Cove Board Meeting Minutes / cc: Daniel Lehrer, Shadowbrook Cove Townhome Assoc., 137 _141st Lane NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING THE STREET ACCEPTANCE (PRIVATE TO PUBLIC) OF BUTTERNUT STREET NW, 142ND AVENUE NW &ALDER STREET NW IN THE SHADOWBROOK 3RD ADDITION & SHADOWBROOK 5TH ADDITION. WHEREAS, the Association has completed the street acceptance requirements as set by the Andover Review Committee and the City Council, and; WHEREAS, the Council affirms that the location of the structures within Shadowbrook Cove were approved as a part of a Planned Unit Development and reaffirms that all existing structures shall continue to be considered legal conforming structures that may be reconstructed as they presently exist in the event that they are damage or destroyed, and; NOW, THEREFORE BE IT RESOLVED by the City Council of Andover to hereby accepts the streets (private to public) of Butternut Street NW, 142nd Avenue NW & Alder Street NW in the Shadowbrook 3rd Addition and Shadowbrook 5th Addition. Adopted by the City Council of the City of Andover this 18th day of October , 2005. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk City Project #05-55 10/10/2005 a. ~ 2E z 0 - ..... ~ 0 0 ...J Legend =- aTY LIMITS D WATER D PARK D LOTIPARCEL D MAP FOCUS "-=-~ PRIVATE STREETS Overview , + 0 875 175 3~O 'Feet d5~55 . ANDOVER CITY COUNCIL WORKSHOP - JANUARY 25, 2005 MINUTES A Workshop of the Andover City Council was called to order by Mayor Mike Gamache, January 25, 2005, 6:08 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Councilmember Jacobson, Mike Knight, Ken Orttel, Julie Trude Councilmember absent: None Also present: City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister AGENDA APPROVAL The agenda was approved as presented. DISCUSS TAKING BACK PRIVATE STREETS /06.55 City Engineer Berkowitz advised that the Shadowbrook Cove Townhome Association has requested staff give them direction on how to proceed with converting the private streets in their development, which include Butternut Street NW and 142nd Lane NW, to public streets. The Andover Review Committee reviewed the request and responded with six minimum requirements to move forward with this request. City Engineer Berkowitz stated the City Council is requested to discuss the request to turn back private streets to public. Ifthe City Council authorizes the turn back, staff will proceed with the six items listed on the attached letter and bring information back to the Council for formal approval. Councilmember Trude asked if the Public Works Department could plow the narrow streets without impacting the windows, etc. on the homes because of their close setbacks. City Engineer Berkowitz stated staff has reviewed this with Public Works, and they did have concerns that the streets are more narrow than standard, but there are other streets in the city with this width of 25 feet as well. City Administrator Dickinson asked if the setbacks of the homes would be an issue. City Engineer Berkowitz stated he does not think they will be. He indicated there is a 50 foot easement, so there is 25 to 30 feet of clearance in most cases. Mr. Dan Lehrer, Homeowner Association President, stated Butternut is actually a hill, so a plow could not go more than 15 mph anyway, and there is also a curve so they would have to go slow. ~'-""7 r Special Andover City Council Workshop Meeting Minutes - January 25, 2005 Page 2 Mayor Gamache asked if the plows the Association has been using are small plows or the size the City uses. Mr. Lehrer indicated they use a landscape service with a plow on a pick-up truck. Councilmember Trude asked if staff has talked about the area where the street does not connect to the public road. She stated if it could be connected it would be easier for the plows to come in. City Engineer Berkowitz stated the city would have to acquire property to do that, and there are private driveways there for four to six homes, so it is not a likely acquisition. Councilmember Knight asked why the Association wants to make these public streets. Mr. Lehrer stated it has come to their attention that they are paying taxes for this street, without a reduction because it is a private road. He indicated these are the only two private streets in the city, and they do not want them anymore. Councilmember Trude stated she thought when this development was done that the private streets were a selling point, and she remembers there were tradeoffs made because this would be a private street and the City would not have to maintain it. Councilmember Orttel stated it was obviously a mistake, and no other streets have been approved as private streets since then. Councilmember Orttel asked if parking would become a legal issue on the streets. City Engineer Berkowitz indicated it is in the covenants that you cannot park on the street, and the police department would be enforcing that if they were public streets. Mr. Lehrer indicated there is only one neighbor who may have an issue with no parking on the streets, but it is in their covenants that you cannot park on them. Councilmember Trude stated that because of the narrowness of the streets they may want to have something in writing that the city does not have liability from rocks being thrown from plows or sprinkler head damage, etc. City Engineer Berkowitz indicated the sprinklers are all in the easement, so it is understood it is the homeowner's responsibility if there is any damage. Councilmember Trude asked if they have looked at the cost of the first seal coat. Mr. Lehrer stated it would be about $5,000, and the Association will pay for that with money from their street fund. City Engineer Berkowitz indicated they would want the seal coating done this year. Councilmember Trude indicated the Association needs to understand the standard for plowing may change. She stated when done by a private contractor it is usually completed in two to three hours, and it could take six or eight hours now. Mr. Lehrer stated they have discussed that, and are okay with the possible change. The Council directed staff to continue pursuing the steps necessary to make Buttemut Street NW and 142nd Lane NW public streets. DISCUSS INFORMATION FOR TULIP STREET NW - - @ () 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US , TO: M_ '"'" Council Memb"", ~ CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: Discuss Taking Back Private Streets - Engineering DATE: January 25, 2005 INTRODUCTION \.) The Shadowbrook Cove Townhome Association has requested staff to give them direction on how to proceed with converting the private streets in their development (Butternut Street NW & 14200 Lane NW) to public streets. Staffis requesting direction if the City Council is interested in taking these streets back. DISCUSSION ! Daniel Lehrer, the president of the Shadowbrook Cove Townhome Association along with other i association members have contacted staff in regard to turning back the private streets in Shadowbrook 3rd and Shadowbrook 5th to public streets (see attached letter dated October 12, 2004). The Andover Review Committee (ARC) reviewed the request and responded with 6 minimum requirements (see attached letter dated October 21, 2004). When the developments were approved the private streets allowed the developer to vary from ordinances set for public streets. Such ordinances were minimum setback from the right-of-way, and the minimum required right-of-way width of 60 feet. These items allowed the developer to increase housing density and incur less construction expense by constructing a 25 foot wide roadway (standard width is 33 feet). Since these developments were approved the Council, has elected to no longer allow private streets. Approvals have been given for common drives to multiunit complexes or townhomes, but no private streets. Butternut Street NW and 14200 Lane NW are the only private streets within the City. 0 BUDGET IMP ACT By taking over the private streets, the budget impact would increase snowplowing, street sweeping and long tenn maintenance such as crack sealing, seal coating, pothole maintenance, miscellaneous curb replacement, etc. /' '\ Mayor and Council Members \.J January 25. 2005 Page 2 of2 ACTION REOUIRED The City Council is requested to discuss the request to turn back private streets to public. If the City Council authorizes the turn back. staff wilI proceed with the 6 items listed on the attached letter and bring information back to the Council for formal approval. Respectfully submitted, : G)..,J2.<:;). David D. Berkowitz i 1 ! () ./" ,../'. - Attaclunents: Letter from Daniel Lehrer (Shadowbrook Cove Townhome Association) & Letter i from ARC cc: Daniel Lehrer, Shadowbrook Cove Townhome Assoc., 137 -141st Lane NW, Andover I i , , , 0 , . () ~NDbVE'~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US October 21, 2004 Daniel J. Lehrer, President Shadowbrook Cove Townhome Association 137 -14151 Lane NW Andover, MN 55304 Dear Mr. Lehrer: I received your letter requesting advice and assistance in determining what steps need to be taken to turn the private streets in your development/association back to a public street. This request was discussed with the Andover Review Committee (ARC) and the following items would need to be addressed: 0 . The City Council must approve the request. . The street right-of-way must be platted or an easement granted to the City. This would entail the association to hire a registered land surveyor to create a plat or easement description so that the City would have road right-of-way. All property owners must agree to the new plat or easement. . All damaged curb must be replaced prior to the City taking over the street. . A fee would be required to cover the cost of the first crack seal and seal coat maintenance work. The fee must be paid by the association. . The private street signs would need to be replaced. . All property owners must apply for and receive a variance for each structure because the setbacks would not conform to City Code. All the items listed above would be the responsibility and expense of the association. If you have'any questions, feel free to contact me at (763}767-5133. Sincerely, 0 CJ..;eQ, ~ David D. Berkowitz. P.E. City Engineer G:\DATA\STAFF\RHONDAA\DAVE\LETTERS~ehrer,DOC ,/ .~ ---~~-_._---- - . - ,,- "'\ October 12, 2004 RECE\VED . ) I '.-' Dave Berkowitz, City Engineer oor I 4 '2DM I City of Andover I 1685 Crosstown BouIevard NW CiTY OF ANDOVER Andover, MN 55304 Dear Mr. Berkowitz: A few weeks ago Chuck Krueger from our Shadowbrook Cove Townhome Association contacted you about the possibility of the City of Andover taking over the responsibility for maintenance, to include street sweeping, seal coating and snow removal, of two private streets within our Association. We have 96 units within our Association and there are only two private streets, Butternut and 142M Lane NW, with an approximate width of2S feet, measured cwb to curb, and approximately 600 to 650 yards in length. These two streets are in ex:celIent structural shape, with only several minor cracks that are located only across from the street manhole covers. To the best of our knowledge, these two private streets have not been crack filled or seal coated during the approximate 5 year age of the streets. As President of our Association, I respectfully request your advice and assistance in detennining 0 what steps need to be taken for the City of Andover to assume ongoing maintenance of these two private streets, as descnDed above, on a go forward basis. Thank you in advance for your consideration and assistance in this matter. I eagerly await your : response to my attention at the address noted below. Sincerely, ~~.~ Daniel J. Lehrer, President Shadowbrook Cove Townhome Association 137-141st Lane NW Andover, MN 55304 7(,,3 - 7 ~f)'- '73 '3 I 0 Date: October 4, 2005 To: City Of Andover - David D. Berkowitz, City Administrator From: Daniel Lehrer, Shadowbrook Cove Townhome Association Board Member Subject: Inspection of Private Streets This memorandum is to confirm an understanding between the City of Andover and Shadowbrook Cove Townhome Association of the following regarding taking over of the private streets and turning them into public streets (Butternut, Alder and 142nd Ave..): 1. The City of Andover conducted an inspection of the three private streets on September 28th and the sealcoating performed on the private streets passed inspection. 2. The curbing inspected on the same date also passed inspection, with the exception of 4 panels located on 142nd or the lower portion of Alder. The 4 panels were of a different color (lighter) than the original curbing and were pitted and pocked. If any of these 4 panels require replacement by the City of Andover within the next 5 year period (expires October 17, 2010), the Association will pay for the replacement cost of the panels. 3. There is one "No Parking" sign on the top side hill of Butternut missing and needs to be replaced and paid for by the Association. The City of Andover will put up the missing sign when/if the Council approves taking over the private streets at their October 18 meeting. The cost of the sign will be taken out of the $1,350.00 check given to Mr. Berkowitz on September 28th to be placed into escrow for payment of turning the private road signs back to public street signs (change in color from blue signs to green signs). 4. The existing "No Parking" signs on all three private streets will need to remain when turned to public streets, since these are all narrower non-conforming street widths. Upon turning into public streets, the streets will be enforced for "No Parking" just like any other public street with similar signage. The neighborhood should be notified that ticket enforcement will be applied to these streets. 5. There are 8 (eight) blue private street signs that will be replaced by the City if/when the Council approves taking over of the streets. A $1,350.00 check was placed into escrow by the City of Andover on September 28th for payment of the signage change-over. Any balance remaining after payment for all signage will be returned to Shadowbrook Home Townhome Association. ~~.~ Daniel Lehrer, SCTA Board Member David D. Berkowitz, City of Andover .Yahoo! Mail- dangonegolfmg@yahoo.com Page 1 of5 YAJE-IOOY"MAIL 4 ," ~ .~ ,: .- ~ . ,-", OUTSIDE Ill' Print-Close Window .',(.','i .'x.::,,'.' Shadowbrook Cove Townhome Association Board Meeting Minutes The Board Meeting was held on September 26,2005 with members Dan Lehrer, Marge Kennedy, Steve Baardson, Chuck Kruger and Dave Pipp attending, The meeting was brought to order at 7:00 PM, Agenda Items 1. Meeting Minutes Motions made and seconded to approve the August 1, 2005 Board Meeting Minutes and the September 30, 2005 Financial Report, Shadowbrook Cove Townhome Accsociation Balance Sheet As of September 30, 2005 Assets Sepl30, 05 Aug. 31, 05 Current assets Checking/Savings Certificate of deposit 51.209.7251,209.72 Reserve fund-1st Regents Bank 62,674.0465,299.32 1st Regents Bank 68Q,16 25,2'HI.59_ Total Checking/Savings 114,563.92 141,719.63 Accounts Receivable Accounts Receivable __6,429.51l -6,UA.50 Total Accounts Receivable -6.429.50~6,7_L4.50_ Total Current Assets 'tOll,134A2 134,9_45.13 Total Assets 108,134.42 '134,945.13 Liabilities & Equity Equity http://us.f306.mail.yahoo.comlymlShowLetter?box=Inbox&Msgld=8894_5455452_24143... 10/3/2005 . Yahoo! Mail- dangonegolfing@yahoo.com Page 2 of5 Opening Balance 19,545.51 19,545.51 Retained Earnings 82,385.71 82,385.71 Net Income 6,203.20 33,013.91 Total Equity 108,134.42 134,945._13 Total Liabilities & Equity 108,134.42134,945.13_ Sept. 05 Ordinary Income/Expense Income Dues Income HOA Membership Dues 9,665.28 Reserve Fund 1,374,12 Total Dues Income 11,040.00 Total Income 11,040.00 Expense United Siding 225.00 Garbage Removal 737.52 Insurance 33,528.00 Maintenance Lawn 3,317.69 Total Maintenance 3,317.69 Utilities Water-140-142nd Ave. Sprinklers 8.08 Electric-Sprinkler-13948 Alder 34.42 Total Utilities 42.50 Total Expense 37,850.71 Net Ordinary Income -26,810.11 http:/ /us.f306.mail.yahoo.comlymlShowLetter?box=Inbox&Msgld=8894 _5455452_24143... 10/3/2005 Yahoo! Mail- dangonegolfing@yahoo.com Page 3 of5 Net Income ~26,810.7_1 Operating Activities Net Income 6.203.20 Adjustments to reconcile net income To net cash provided by operations: Accounts Receivable -4,288.50 Maintenance reserve payable ~t5.50 Net cash provided by operations: 1,899.20 Net Cash Increase For Period 1,899.20 Cash at beginning of period 112,664.I2 Cash at end of period H4,563,lIZ 2. Legal Notice The Shadowbrook Cove Townhome Association made a motion and unanimously passed a resolution granting the City of Andover a street drainage and utility easement for all three private streets to be taken over by the City of Andover as follows: 142nd Avenue NW; Butternut Street NW; and, the private street section of Alder Street NW. The Board also requests that the City of Andover acknowledge that each of the structures located on these currently private streets are legal conforming and that in the event they are damaged or destroyed they may be reconstructed in the same locations as currently exist. 3. Storm Damage A. Removal of downed trees in Common Area. We are in need of volunteers to assist in the removal of downed trees; we have hired a professional tree trimmer with chain saw to assist. We will also need several wheel barrels and hand tree saws. DATE: Saturday, October 8,2005 at 10:00 AM we will meet at Chuck Kruger's driveway, 13980 Butternut Street NW. B. Dan Lehrer has reported the following claims to AI Holland, State Farm Insurance Co. ( CharlCris ) 755-8680 Claim # 23Z043422. Doug Solseth, Chris Lind, Wayne Moss, Chuck Kruger, Steve Baardson, Greg Brown, Ron Helfenstein, Chuck Hanson, Don Ramsey, Ken Fox, Steve Turbenson, Natalie Christensen, Herb Struss, Pat Brodeen,Chet Hapka, Ron Melin and Erma Jean Bonnin. If you have reported a claim and do not see your name listed or have a claim and have not reported it, please contact Dan Lehrer at 788-7331 ASAP time is running out. 4, Shadowbrook Cove Townhome Association Fall Meeting Agenda: Discussion of dues and finalize a financial plan for long- term improvements. The meeting will run from 7:00 PM till 9:00 PM Date: Tuesday, November 8,20057:00 PM. http:/ /us.f306.mail.yahoo.comlymlShowLetter?box=Inbox&MsgId=8894 _5455452_24143... 10/3/2005 .Yahoo! Mail- dangonegolfmg@yahoo.com Page 4 of 5 Location: Bunker Hills Activity Center 550 Bunker Lake Blvd. Andover, MN. 55304 Maple Room , 5, Irrigation A. The booster pumps installed at the 139lh/Alder pump house have remedied the low pressure and poor sprinkler head flow problems we experienced this summer. The Board has approved upgrading of the Butternut Street pump house this spring, before the spring startup, to minimize the additional cost of relocating and adjusting heads. B. I want to remind all members that calls for service to the irrigation system are done biweekly unless it is an emergency. A service call is $70.00 plus the hourly charge. 6. Landscaping & Contract Renewal A. Tree planting in the commons area We have delayed this project until the spring of 2006 due to unexpected expenses of upgrading the irrigation system and the added cost of storm damage cleanup. S, Just a reminder to water all trees and shrubs this fall to minimize winterkill. C. The Board has approved a new 2-year contract with Well Groomed Lawns for landscaping and snow removal. 7, Variance Requests The Board has received and approved 5 variances since our last board meeting. 1. Stephanie Ortgies, 14181 Butternut S1. NW - install roof vent in garage 2. Dan Frost, 37 _139th Ave. NW - install skylight 3. Bert Kennedy, 14173 Butternut S1. NW - plant 2 maple trees in back yard 4. George Reiter, 77 _139th Ave. NW - install 2 solar light tubes 5. Richard Cleveland, 87 _139th Ave. NW - install 2 solar light tubes 8, Painting & Driveway Sealing http://us.f3 06.mail.yahoo.com/ym/ShowLetter?box=Inbox&MsgId=8894 _5455452_24143... 10/3/2005 ,Yahoo! Mail- dangonegolfing@yahoo.com Page 5 of5 All scheduled painting and driveway sealing for the 2005 season has been completed. A. Maintenance free trim has been installed around the garage doors at the home of Dan Lehrer 137- 141s1 Lane NW and we would like to have as many members as possible inspect it and give your feed back at the November 8 fall meeting. The Board is organized in the following manner for the year 2005-2006. Please direct concerns or problems directly to the responsible Board Member below: fJosition Officer ehonEl Responsibility/Committee_Chair Advisor Dan Lehrer (763) 755-7331 Rules/Lighting/Entrance President Steve Baardson (763) 757-87 16 Irrigation Vice President Chuck Kruger (763) 862-8714 Lawn/Landscaping Secretary Dave Pipp (763) 862-5873 Seal Coat/Painting Treasure Open Variances The next Board meeting is scheduled for 7:00 PM, Monday, October 24, 2005 at Steve Baardsons. The meeting was adjourned at 10:10 PM. http:/ /us.f306.mail.yahoo.com/ym/ShowLetter?box=Inbox&MsgId=8 894_5455452_24143... 10/3/2005 . h-t-cr;1/ WW/).}, $C-ta...., in.fo/ ~~~ ~~~: UA-VL.:::t i):::. S c... i:A.. j(\..D.}M. b-e.r- ~=:~ ~0 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Reassessment Program/Storm Damage DATE: October 18, 2005 INTRODUCTION The State of Minnesota Division of Homeland Security and Emergency Management (HSEM) have brought to my attention a program sponsored by the State that may benefit residents impacted by the September 21 st storm. The Council is requested to receive a brief presentation on this program. DISCUSSION Attached to this memo are some documents that will be referenced through a presentation to the Council at the meeting. Listed below is a brief introduction to each document: 1. Pages D-3-1 & D-3-2 - Minnesota Emergency Management Director's Handbook - This document provides the basics of the "Reassessment of Homestead Property Damaged in a Disaster" program. 2, Disaster Credit Examples - Provided by Anoka County Property Record &Taxation - This example, using some very basic assumptions, is designed to show how a reassessment of the property would be calculated and a projected reduction in tax. 3. Examples of resolutions and forms to use through the process. _ These examples were provided by HSEM. The City of Andover did do a declaration of emergency by the Mayor on September 22nd. That resolution was in response to a meeting that day with HSEM. 4. Fact sheets and a memorandum from the State of Minnesota Department of Revenue. - Informational data. City Administration has been reviewing this program as well as other options that are available to assist residents impacted by the September 21 st storm. Another program that is being researched is the tax abatement program and how residents would apply for that program. Relative to the reassessment program I am currently questioning whether or not the council wants to proceed with investigating this program which will include determining the cost benefit analysis of participating or not participating. On a broader note the Council was is well aware that Andover experienced significant tree damage from the September 21st storm and during an emergency City Council meeting authorized a systematic curbside pick up of tree debris, not including stumps. The expenses associated with the clean up was certainly not budgeted or anticipated as part of the 2005 budget but the Council has authorized funds to assist. ACTION REOUESTED Receive a brief presentation and provide direction to staff on how to proceed. Attachments -/ , D. Federal Grants HSEM has developed the Minnesota Disaster occurred, the market value of the home was Manae:ement Handbook, which is intended to be reduced as a result of the damages. a companion to the Minnesota Emere:ency Manae:ement Director's Handbook. The To obtain approval for the reassessment of information presented here is an overview of the homestead property a city or county must petition disaster recovery programs available in Minneso the State Executive Council for approval. There Please refer to the Minnesota Disaster are specific requirements which must be met in Manae:ement Handbook for more comprehensi e order for a jurisdiction to request relief. If information on these programs and sample form . considering forwarding a request for reassessment, please contact your HSEM regional State Assistance Available in a Disaster program coordinator. When a disaster has occurred, local government Local Government Eligibility Requirements initiates a recovery program using its own resources. In most cases, this response is For local governments (cities and counties) to be adequate, particularly when it is combined with eligible to !Y1Q!y for permission to grant the insurance coverage and private relief efforts. disaster (homestead tax) credit, as a result of a When/if the disaster is of a large magnitude and tornado, storm, flood, explosion, fire, or other the above-referenced types of resources are not catastrophic event, one of four emergency/ adequate to meet the recovery needs, state disaster designations must have occurred: resources may be called upon. Although state government is not a major provider of disaster 1. Presidential Declaration of a Major Disaster.. recovery assistance, it does offer a few specialized 2. Secretary of Agriculture disaster designation. programs for local governments and individuals. 3. Small Business Administration disaster This section describes the services and/or declaration. programs as offered by state government. 4_ City or county declaration of a state of emergency. Reassessment of Homestead Property The type of damages which potentially qualify for Damaged in a Disaster homestead reassessment are very specific and As provided for in Minnesota Statutes Chapter must be documented accurately. In order for a 273.123, the purpose of the Reassessment of local government to petition the State Executive Homestead Property Program is to permit a Council, it must demonstrate the following reduction in the property tax of homeowners minimum homestead property damages have whose homesteaded property has been damaged as occurred: the result of a disaster, and reimbursement of local 1. The average dollar amount of the damage for government for lost property tax revenue. Property tax reduction is accomplished by the homes which are damaged in the providing affected homeowners with a tax credit. city/county making the application must be at The credit reflects the fact that, during the portion least $5,000; and of the year remaining after the disaster damage 2. At a minimum, at least 25 homes in the Minnesota Emergency Management Director's Handbook D-3-1 March 8, 2005 W D. Federal Grants jurisdiction must have been damaged or the 5. (Although not required) a short narrative total amount of damage to all the homes must describing the nature of the disaster and its be equal to at least one percent of the total impact on the community and homeowners market value of all the homesteads in the and maps or other descriptive items that show jurisdiction. the extent of the damages is also helpful. For a specific property to be eligible, the The above-referenced documents are to be homeowner must also meet the following criteria: forwarded to HSEM, which will review them to ensure that the minimum program requirements 1. The home (whether it be a fann house, have been met. If they have been, multiple copies townhome, condominium, mobile home or will be provided to the Recording Secretary for single-family home) must be the owner's the State Executive Council. This action will homestead. result in the request for reassessment being placed on the agenda of the next scheduled meeting of 2. The property must have been damaged in the the Council, which meets quarterly. Lastly, a event which resulted in the disaster HSEM representative will appear before the declaration! designation. Council and present the request. 3. The property must be located in ajurisdiction that has received approval from the State innesota Housing Finance Agency Executive Council to grant the disaster credit. ow-Interest Loans Application Process The Minnesota Housing Finance Agency (MHFA) is a state agency that was established to provide A city or county that wants to obtain State affordable financing for the purchase, construction, and improvement of housing for Executive Council approval to reduce property Minnesota residents with modest incomes. taxes on damaged homestead property, and to be MHF A has several loan programs all with reimbursed for its loss of tax revenue, must different eligibility requirements and terms. prepare a request that includes the following: . Loan Programs 1. A resolution specifically requesting . Deferred Loan Program reassessment of damaged homestead property . Revolving Loan Program for the purpose of a special tax credit as . The Great Minnesota Fix Up Fund provided for in Minnesota Statutes 273.123. . Accessibility Loan . Home Energy Loans 2. A damage assessment report which lists the . MHF A Loan Administration Centers damaged homestead property's address (or property identification number), pre-disaster value, type of damage, and estimated dollar value of the damage. 3. A damage assessment recap form. 4. A copy of the appropriate disaster declaration or resolution. Minnesota Emergency Management Director's Handbook D-3-2 March 8, 2005 ~ c COC')OCOC')O .Q x co <!:! ll'l ~ <!:! ll'l C tl ro '<t'<tl'-'<t'<tl'- I :::l'- ~ "'>t (J).,....- ~ O'l '+- "Ucoq.WC'\lV}{flC'\l Q) ,_ fh fh e:: C')COOC')COO C c>Xf'-(J').,...-r--cn.,...- II ,S~ NNONNO E -g-- ffi~t:~~~ . UJ Q) - ~ z .,............... 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Q) u;> x 'x ,~ .... ~ , . .:J ro Q) N N N C') C') C') oQ)~=e:::oroQ)'OC')Q)~mu~Q) m ;- I to- IDa en coc.;; c.~ ~ -~ ro UQ) 0 E ~ ~ ~ 0.2 E x E .;:: ::Jro ~ ooro ro roO ~ ~I- U ~zo 0 I-I Q) ~ u .. ,,' ~~ N M..,t~ cD I'-CO w~mu~mu (j) Resolution Declaring a State of Emergency WHEREAS the impacted the population of County and its cities; and WHEREAS the event has caused a significant amount of public property damage; and WHEREAS the County Department of Emergency Management requests the County Board of Commissioners to declare County in a STATE OF EMERGENCY for the event of 20_; NOW, THEREFORE, BE IT RESOLVED, that the County Board of Commissioners declares County in a State of Emergency for conditions resulting from the event of (date). Adopted by the County Board of Commissioners this _ day of .20 . <\TIEST: 1, , County Administrator, hereby attest that the foregoing resolution was duly adopted by the County Board of Commissioners on the day of ,20_. County Administrator (0 . Resolution Requesting Damaged Homestead Property Be Reassessed WHEREAS, the city/county of experienced a disaster on _(date); and WHEREAS, said disaster did cause extensive property damage to residential properties in the city/county of ; and WHEREAS, the city /county of has been declared a disaster area by (select appropriate wording) 1) Presidential Declaration of a Major Disaster, 2) Secretary of Agriculture Designation, 3) Small Business Administration disaster declaration, 4) City or county declaration of a state of emergency; and WHEREAS, Minnesota Statutes Cliapter 273.123 provides for a reassessment of homestead properties damaged by a disaster upon application to the Governor of the State of Minnesota and the State Executive Council; and WHEREAS, the minimum requirements ofthe aforementioned statute have been met as demonstrated in the attached damage assessment report; NOW, THEREFORE, BE IT RESOLVED by the city/county of that the city/county of does hereby request that the homestead property damage from the disaster that occurred on (date) be reassessed for the purpose of special tax credit for property damaged by a disaster under provisions of Minnesota Statutes Chapter 273.123. Adopted this day of ,20_. Signed Mayor/County Board Chairperson ATTEST: City Clerk/County Auditor G) . - Homestead Property Reassessment Damage Report Property Pre-Disaster Estimated Dollar Identification Value Type of Damage Value of Damage Number , . @ . Homestead Property Reassessment Damage Assessment Recap Total number of homes damaged, but not destroyed Total number of homes destroyed Total dollar value of damaged and destroyed homes $ Average dollar value of damage $ @ MINNESOTA Department of Revenue ~ Property Tax Relief in Tornado Damaged Areas Homestead Property Owners. If vou own homestead property in a iurisdiction that -hai( apnlied for and been granted state property tax disaster credit. this informatibri is' for you. You may be eligible to receive some property tax: relief on next year's property tax because of damage your home has sustained, This property tax disaster relief credit is only available for damage caused to a homestead property owner's house and residential garage, What You, the Property What is Estimated Market Owner, Should Do Value? Inspect your house and garage. If you Estimated market value is the value think the estimated market value of your assessor has estimated your your home has been reduced, contact property would sell for, if offered for your county assessor's office to arrange sale. This value is very different from a for an inspection, Tell them you are property's insurance value. Insurance calling for purposes of disaster relief value usually reflects the cost of credit. To make certain all damage is replacing a structure. Consequently, noted, you should have the assessor insurance value is often significantly view your property before beginning higher than the assessor's estimated reconstruction or repairs, market value. , Here's an example: A property owner County Assessor Phone has an older garage. Though old, it Numbers continues to function well as a garage. BLUE EARTII ........... (507) 389-8251 The assessor attempts to determine how much value the garage adds to the BROWN..................... (507) 233-6606 overall value of the property if offered COTTONWOOD........ (507) 831-2458, for sale. This value could be $1000 or LE SUEUR................. (507) 357-2251 even less. The msurance value, however, may reflect the cost of MURRAY .........(507) 836-6148 x 151 replacing the garage with one that NICOLLET .......(507) 931-6800 x 276 provided the same function as the NOBLES .................... (507) 372-8234 original. This value could easily be many times higher. Options for Property That Is Not Homestead State law allows county boards to extend some property tax relief to all types of property, including businesses, cabins, agricultural outbuildings or nonhomestead houses that have been at least 50 percent destroyed and are uninhabitable or unusable, If you think your property qualifies, call your county assessor's office for more information. .n..'^'......n GO) MINNESOTA..REVENlJE September 16, 2002 TO: COUNTY AUDITORS, ASSESSORS AND TREASURERS RE: CALCULATION OF DISASTER CREDIT This letter contains information on calculation of the disaster cnjditfor'taxes payablem 2003. Seven examples are attached showing how to calculate the disaster credit and the revised residential homestead market value credit after the disaster reassessment. The assessor, in reassessing the residence and garage, is determining an estimated market value that reflects the loss in value due to the disaster. This reassessed estimated market value is used in calculating the market value reduction (item 12 in the attached examples) which is subtracted from the January 2 estimated market value (item 4) to obtain the average estimated market value for the year. Once the average estimated market value for the year has been detennined, both the January 2 estimated market value and the average estimated market value are used to detennine taxable market values before and after the disaster. Net tax capacities are then calculated for each of the two taxable market values and the net tax capacity difference is multiplied by the local tax rate to detennine the amount of the disaster credit. For referendum market value based tax, the amount of disaster credit equals the total referendum tax rate multiplied by the referendum market value reduction. The second attached example of a residential homestead illustrates what happens when estimated market value and taxable market value are not equal due to valuation exclusions under the "TIns Old House" law. The farm homestead example (example 1) and the residential 1 b homestead example (example 3) do not have "this old house" valuation exclusions. Examples four and five show how the disaster credit would be affected by "limited market value", and examples six and seven illustrate the effect of both "limited market value" and "this old house" provisions. , Note that the January 2 referendum market values and the January 2 net tax capacity values are used in calculating tax rates, Disaster reassessment values are not used in calculating tax rates. A question that has come up in the past is "Which value is used to detennine limited market value in the year after the disaster?" The answer is that the January 2 value would be used and compared to the following year's January 2 estimated market value (excluding new construction). Disaster credit applies only to homestead dwellings (real estate, manufactured homes and sectional homes), The homestead dwelling includes the garage for disaster credit purposes. Disaster credit does not apply to any adjoining land or buildings associated with the homestead dwelling and garage, The county assessor reports both the net tax capacity value based on the pre-disaster taxable market value and the net tax capacity value based on the post-disaster average taxable market value to the county auditor. In addition, the pre-disaster and post-disaster referendum market values should be reported if referendum market value based tax exists. Disaster credit is calculated before all other credits that apply to homestead value including the residential market value homestead credit. There is no limitation on the amount of disaster credit that >, , Propel1Jl Tax Division TeL- 651-556-{;090 ~ Station 3340 Fax: 651-556-3128 ,~I.j>auI, MN 55146-3340 1TY: Call 711 for Minnesota Relay An equal opportunity employer GY may be received, Similar to other property ta'C credits, the disaster credit is deducted from the gross tax before determining the qualifying tax amOlmt for property tax refood purposes. Disaster credit is distributed and paid to the taxing districts, which contain homes receiving disaster credit, in the same manner as the market value homestead credit, market value agricultural credit, disparity reduction credit, and agricultural preserves credit. Note that the residential market value homestead-credit is calculated on the average taxable market value which reflects the disaster valuation reduction. The residential market value homestead credit is not calculateuOll the January 2 ta.'Cable market value when there is a disaster credit. . ' For those properties eligible for disaster credit that are within a tax increment fmancing (TIF) district, the current year net ta.'C capacity value is based on the January 2 taxable market value, The disaster credit valuation reduction does not affect tax. increment district captured value determinations. The Abstract of Assessment for your coooty will not be affected by the provisions of this credit. The' taxable market value and net tax capacity value to be reported on the abstract are those as of January2~ No average market value or average net tax capacity value will be reported in the assessment abstract, Disaster credit information is reported on the Abstract of Tax Lists: 1) number of disaster credit parcels, 2) referendum market value difference- item 12, col.(b) on the enclosed examples, 3) net tax capacity difference amooot - item 17, col.(b) on the enclosed examples, 4) disaster credit associated with TIF districts - this :field should equal the total disaster credit to be paid to TIF districts (NTC based only), and 5) disaster credit associated with other districts - this :field should equal the total disaster credit to be paid to the coooty, city, town, school district and special taxing district. Net tax capacity based disaster credit associated with TIF districts is reported on the TIF supplement to the Abstract ofTa,x Lists. Referendum market value based tax is not applicable to tax increment fmancing, Therefore, the disaster credit associated with referendum market value based ta.'C is not reported on the TIF A TL supplement. This letter and the attached examples do not apply to local option disaster credit as provided for in M.S, 273.123, Subd. 7. If you have any questions regarding the enclosed sample calculations of the disaster credit, please call me at (651) 556-6090. Sincerely, Linda Senechal Information Technology Specialist @ Sl\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W,. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayo, and Coondlm,mb", ~ CC: Jim Dickinson, City Administrato ' Will Neumeister, Community Deve 0 ent Director i~ FROM: Courtney Bednarz, City Planne/!; SUBJECT: Discuss Exterior Wood Burning Stoves - Planning DATE: October 18, 2005 INTRODUCTION Outdoor wood burning stoves will become more popular as heating costs increase. There are only a few in the community now and in the past there have been a limited number of complaints by neighbors affected by smoke. Presently the City requires a mechanical permit for these stoves. Once an investment has been made and they are installed, the City has regulations that deal specifically with smoke as illustrated in the body of this report. DISCUSSION The Council is asked to determine if a policy should be established to help mitigate potential adverse impacts from outdoor wood burning stoves. Other Communities A number of north metro communities were surveyed to determine what types of regulations exist. As the table illustrates, Ramsey is the only city that is moving toward adopting an ordinance (draft attached). Communi Anoka Brooklyn Park 1 . Cambridge Elk River Oak Grove Ramsey Wood Burning Stoves Staff contacted manufacturers of wood burning stoves and the following information was provided: . The amount of smoke depends on a number of factors, including the type, condition and amount of wood (or other material) being burned. . Smoke will be most prevalent as the stove heats at the beginning ofthe process and as it idles down at the end of the process. An estimate of 15 minutes was given for each of these occurrences. . Manufactures provide recommendations for stack height, location, loading and types of material that should or should not be burned (see attached example). Existing City Regulations - City Code 12-14-21: OTHER NUISANCE CHARACTERISTICS: No odors, vibration, smoke, air pollution, liquid or solid wastes, heat, glare, dust, or other such adverse influences shall be permitted in any district that will in any way have an objectionable effect upon adjacent or nearby property. All wastes in all districts shall be disposed of in a manner that is not dangerous to the public health and safety nor will damage public waste transmission or disposal facilities, Minimum standards shall be as follows: C. Smoke - 2 years Any emission of visible smoke of a shade darker than no. 1 on the Ringelmann smoke chart, as published by the United States bureau of mines; except, that visible gray smoke of a shade not darker than no. 3 on said chart may be emitted or not more than four (4) minutes in any thirty (30) minutes. Staff Recommendation Staff recommends that wood burning stoves continue to be allowed provided they are installed in compliance with the attached 'Best Bum Practices' handout. ACTION REQUESTED Please determine if a policy should be established to help mitigate potential adverse impacts from outdoor wood burning stoves. Attachments J Best Burn Practices Handout Ramsey Draft Ordinance / -2- Best Burn Practices 1. Read and follow all operating instructions supplied by the manufacturer 2. FUEL USED: Only those listed fuels recommended by the manufacturer of your unit. Never use the following: trash, plastics, gasoline, rubber, naphtha, household garbage, material treated with petroleum products (particle board, railroad ties and pressure treated wood), leaves, paper products, and cardboard. 3. LOADING FUEL: For a more efficient burn, pay careful attention to loading times and amounts. Follow the manufacturer's written instructions for recommended loading times and amounts. 4. STARTERS: Do not use lighter fluids, gasoline, or chemicals. 5. LOCATION: It is recommended that the unit be located with due consideration to the prevailing wind direction. o If located 50 feet or less to any residence not served by the furnace, it is recommended that the stack be at least 2 feet higher than the eave line of that residence. o If located more than 50 but no more than 100 feet to any residence, it is recommended that the stack be at least 75% of the height of the eave line of that residence, plus an additional 2 feet. o If located more than 100 feet but no more than 150 feet to any residence, it is recommended that the stack be at least 50% of the eave line of that residence, plus an additional 2 feet. o If located more than 150 feet but no more than 200 feet to any residence, it is recommended that the stack be at least 25% of the height of the eave line of that residence, plus an additional 2 feet. Stack Height ~ ... Distance to Nearest Downwind Structures 6. Always remember to comply with all applicable state and local codes. ,A Al:tl ~,i;c~c~:1tn' ~ '>:'>n:J~PBI A ~~~}~;^;Z~IVJI ~ Hearth, Pallo & 8arbc<:lJO Auoclallon I OUl'DOOR FtmNACE: MANU:FAC'I'URElRS CAUCUS I -3- PROPOSED ORDINANCE #05- CITY OF RAMSEY ANOKA COUNTY STATE OF MINNESOTA AN AMENDMENT TO CHAPTER 9 WHICH IS KNOWN AS THE ZONING AND SUBDIVISION OF LAND CHAPTER OF THE CITY CODE OF RAMSEY, MINNESOTA. AN ORDINANCE ADDING SECTION 9.11.14 "OUTDOOREXTERIOR SOLID FUEL- I FIRED HEATING DEVICES" TO CHAPTER 9 OF THE CITY CODE OF RAMSEY, MINNESOTA. The City of Ramsey ordains: SECTION 1 AUTHORITY This ordinance is adopted pursuant to and under the authority of the charter of the City of Ramsey. SECTION 2. AMENDMENTS Section 9.11.14 "OutdoorExterior Solid Fuel-Fired Heating Devices" is added to Chapter 9 to I read as follows: 9.11.14 OutdoorExterior Solid Fuel-Fired Heating Devices I Subdivision 1. Definitions. The following words and terms, as used in this Section, shall be construed as herein defined. OutdoorExterior Solid Fuel-Fired Heating Device - An external device I designed for solid fuel combustion so that usable heat is derived for the interior of a building, and includes solid fuel-fired stoves, fireplaces, solid fuel-fired cooking stoves, and combination fuel furnaces or boilers which burn solid fuel. Solid fuel-fired heating devices do not include natural gas-fired fireplace logs. 8111el(8 OF Chimneys /l.ny vertical structure incorporated into a building and enclosing a flue or flaes that carry off smoke or C)chaust from a solid fuel fired heating device; or the part of such a structure extending above the roof. Public Nuisance - tarMaintaining or permitting a condition which unreasonably annoys, injures or endangers the safety, health, morals, decency. safety. or public peace so that such activities affect the comfortable enjoyment oflife or property. comfort or repose of members of the public; or (b) interfering with, obstructing or rendering dangerous for passage, any street, public right of way, or waters used by the public; or (0) any other act or omission declared by law to be a pablic nuisance. -y- Subd. 2. Permits. A mechanical permit shall be required to install any outdoorexterior solid fuel-fired heating device within the City. I Subd. 3. Additional Requirements. &.- .^. property shall be a minimum of two (2) acres in size to '.Itilize or install I an outdoor solid fuel fired heating device. eg. OutdoorExterior solid fuel-fired heating devices shall be located at least I ~seventy-five (,wm feet from any property line and shall not be located in the front yard. eQ. All oatdoorexterior solid fuel-fired heating devices installed or purchased I within the City are required to meet the emission standards currently required (or as may be amended from time to time) by the Environmental Protection Agency (EP A) and Underwriters Laboratories (UL) listing. e~. All outdoorexterior solid fuel-fired heating devices are subject to I regulation as public nuisances as described in this Section. ego Dense smoke, noxious fumes, gas and soot, or cinders, in unreasonable I quantities, is-are declared a public nuisance and is-are hereby made subject to regulation and control by a properly designated authority. f~. All outdoorexterior solid fuel-fired heating devices installed within the City shall be listed and labeled by a nationallv recognized testing laboratory by a third party and installed according to the manufacturer's recommendations. gf. The following materials shall not be used or burned in outdoorexterior I solid fuel-fired heating devices: grass, leaves, oils, rubber, plastics, tires, railroad ties, construction debris and painted or chemically treated materials such as treated lumber, composite shingles, tar paper, insulation composition board, sheetrock, wiring, paint and hazardous and industrial solid waste. Subd. 4. Violations. Any violation of this ordinance shall be considered a misdemeanor. SECTION 2. SUMMARY The following official summary of Ordinance #05-_ has been approved by the City Council of the City of Ramsey as clearly informing the public of the intent and effect of the Ordinance. It is the intent and effect of Ordinance #05-_ to amend Ramsey City Code Chapter 9 (Zoning and Subdivision of Land) to: . Establish regulations and guidelines for outdoorexterior solid fuel-fired heating devices. I . Renumber 9.11.14 (Compliance) to 9.11.15. -s-- SECTION 3. EFFECTIVE DATE The effective date of this ordinance is thirty (30) days after its passage and publication, subject to City Charter Section 5.07. Adopted by the Ramsey City Council the _ day of ,2005. Mayor ATTEST: City Administrator Introduction Date: Posting Dates: Adoption Date: Publication Date: Effective Date: -6- CITY o F ex) NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: October 18, 2005 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting on November 1st at 6:00 pm. DISCUSSION Tentative agenda items for a November 1st EDA meeting have been identified as follows: 1. Andover Station North Development Improvements 2. Letters of IntentlPurchase Agreements Review 3. 2006 Budget Review 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REQUIRED Schedule an EDA meeting for Tuesday, November 1, 2005 at 6:00 pm. 0-'0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule November Council Workshop - Miscellaneous Business Items DATE: October 18, 2005 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of November for a number of miscellaneous business items. DISCUSSION Tentative agenda items for a September workshop have been identified as follows: 1. Continued Discussion on Transportation Funding 2. Continue Rural Reserve Discussion 3. 2006 Budget Review 4. 2006-2010 CIP Review 5. Community Survey Discussion 6. Other Business Other items may be added upon request. ACTION REQUIRED Schedule a City Council Workshop, a suggested date is Tuesday November 22nd or 29th at 6:00 or 7:00 pm. (3v c I T y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: October 18, 2005 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. September 21 sl Storm Damage Update 2. Update on Road Construction Projects 3. Development Activity Updates 4. 2006 Budget Progress Updates 5. Significant City Department Activities 6. Miscellaneous Proj ects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. ,Orl8;~ DATE October 18. 2005 ITEMS GIVEN TO THE CITY COUNCIL ~ September 2005 Monthly Building Report PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:IDATAISTAFF\RHONDAAIAGENDAICC L1ST.doc CITY OF ANDOVER 2005 Monthl"' Buildin2 Report I I I I TO: Mayor and City Council FROM: Don Olson SEPTEMBER BUILDING PERMITS Permit/Plan Tax Total Valuation 37 Residential S 67,121.23 S 2,537.27 S 69,658.50 S 5,074,546.00 Single Family 18 S39,890.94 SI,461.27 41,352.21 S2,922,546.00 Septic .1 $1,963.09 $67.50 2,030.59 $135,000.00 I. Townhome 18 $25,267.20 SI,008.50 26,275.70 S2,OI7,OOO.00 6 Additions $3,661.43 82.85 3,744.28 165,200.00 3 Garages 1,024.23 17.73 1,041.96 S35,468.00 6 Basement Finishes 600.00 3.00 603.00 - I Commercial Building 1,759.81 56.25 1,816.06 112,500.00 - Pole BldgsIBams - - - - 2 Sheds I 189.53 2.15 191.68 4,300.00 I Swimmiog Pools 84.65 1.54 86.19 3,080.00 I Chimney/Stove/Fireplace 86.05 1.60 87.65 3,200.00 3 Structural Changes 603.59 10.81 614.40 21,625.00 I Porches 497.72 9.30 507.02 18,600.00 12 Decks 999.55 12.05 1,011.60 24,100.00 I Gazebos 125.81 1.25 127.06 2,500.00 - Repair Fire Damage - - - - 57 Re-Roof 2,950.00 28.50 2,978.50 - 12 Siding 600.00 6.00 606.00 - 6 Other 1,963.50 69.75 2,033.25 139,500.00 4 Commercial Plumbing 1,524.76 27.25 1,552.01 54,500.00 2 Commercial Heating 1,212.91 26.57 1,239.48 53,150.00 5 Commercial Fire Sprinkler 1,038.45 24.96 1,063.41 48,675.00 I Commercial Utilities 125.81 1.25 127.06 2,500.00 I Commercial Gtading 356.81 6.25 363.06 12,500.00 162 Total Building Permits $ 86,525.84 S 2,926.33 S 89,452.17 S 5,775,944.00 PERMITS Permit/Plan Tax Total Fees Collected 162 Building Permits $ 86,525.84 S 2,926.33 S 89,452.17 - Ag Building - - - - Curb Cut - - - 2 Demolition - - - I Fire Permits 48.82 n/a 48.82 S2,367.00 I Footing - - - . Renewal - - . - Moving - - - 53 . " Heating 2,950.00 26.50 2,976.50 27 Gas Fireplaces 1,500.00 13.50 1,513.50 59 Plumbing 5,140.00 29.50 5,169.50 73 Pumping 1,095.00 - 1,095.00 2 Septic New 100.00 1.00 101.00 3 Septic Repair 200.00 1.50 201.50 36 Sewer Hook-Up 900.00 - 900.00 36 Water Meter 1,800.00 - 1,800.00 I Sewer Change Over/Repair 40.00 0.50 40.50 3 Water Change Over 150.00 1.50 151.50 38 Sac Retainage Fee 551.00 - 551.00 36 Sewer Admin. Fee 540.00 - 540.00 39 Certificate of Occupancy 390.00 - 390.00 36 License Verification Fee 180.00 - 180.00 - Reinspection Fee - - - 20 Contractor License 1,000.00 - 1,000.00 27 Rental License I 2,025.00 - 2.025.00 Health Authority - - - 655 TOTALS S 105,135.66 S 3,000.33 S 108,135.99 Total Number of Homes YTD 2005 I7I Total Number of Homes YTD 2004 179 Total Valuation YTD I 2005 S 37,231,675.42 Total Valuation YTD I 2004 S 54,289,509.44 Total Building Department Revenue YTD 2005 S 659,382.44 Total Building Department Revenue YTD 2004 S 772,177.06 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: October 18,2005 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $88,400.33 on disbursement edit lists #1 - #2 from 10/07/05 -10/13/05 have been issued and released. Claims totaling $706,435.41 on disbursement edit list #3 dated 10/18/05 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and proj ects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $794,835.74. Please note that Council Meeting minutes will be used as documented approval. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for October 18,2005,2005 City Council Workshop DATE: October 18, 2005 The City Council is requested to review the supplemental material for the following Agenda Items: Move Consent Item to Discussion Items Item #11. Terminate Contract/Accept Quote/05-29114355 Crosstown Boulevard NW/SS & WM- Engineering Accept Additional Information under Consent Items Item #18a. Approve Change Qrder #1I04-52BlWell #9/Pumping Unit (Supplemental)-Engineering 5'\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US , , TQ: Mayme ond Council Memb"" ~ CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, City Engineer SUBJECT: Approve Change Order #1II04-52B/Well #9/Pumping Unit (Supplemental)- Engineering DATE: October 18, 2005 INTRODUCTION This item is in regard to approving Change Order #1 to Project 04-52B, Well #9/Pumping Unit. DISCUSSION Test pump data from Well #9 indicates that the pump can be installed at less depth than originally designed. The specified pump setting and associated column length are not required for the expected drawdown of the well, This change will save minor pumping costs and improve future maintenance for the pump. BUDGET IMP ACT This change order will provide a $2,247.00 credit to the contract amount. ACTIQN REOUIRED The City Council is requested to approve the resolution approving Change Order #1 for Project 04- 52B, Well #9/Pumping Unit. Respectfully submitted, c:?::::::~~ ./. / Attachments: Resolution & Change Order #1 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #...1.... TO PROJECT NO. 04-52B, WELL #9/PUMPING UNIT. WHEREAS, the City of Andover has a contract for Project No. 04-52B with Mark J, Traut Wells of Waite Park, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 04-52B. Adopted by the City Council of the City of Andover this 18th day of October .2005, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~ SEH CHANGE ORDER City of Andover Well No.9 September 15, 2005 OWNER DATE 04-52B 1 OWNER'S PROJECT NO. CHANGE ORDER NO. Well No, 9 Pump, Pitless Unit, and Controls A-ANDOV0501.04 PROJECT DESCRIPTION SEH FILE NO. The following changes shall be made to the contract documents: Description: Recent test pumping data for Well No.9 indicates that the well pump can be installed with less depth to accommodate the maximum drawdown in the well. The overall length of the lO-inch column pipe for the well pump will be reduced by 60 feet. Purpose of Change Order: The specified pump setting and associated column length are not required for the expected drawdown of the well. This change will save minor pumping costs and improve future maintenance for the pump, Basis of Cost: ~ Actual o Estimated Attachments (list supporting documents) Attached fax from Traut Wells dated September 9, 2005 Contract Status Time Cost Original Contract $204,500.00 Net Change Prior C. o. 's to $0 Change this C.O. (-$2,247.00) Revised Contract $202,253.00 Recommended for Approval: Short Elliott Hendrickson Inc. by .~~ - Greg F. Johnson / Project Manager Agreed to by ContrgJ;tor: Approved for Owner: ~&~~ ~ Mark J. Traut Wells BY City of Andover, Minnesota ~o th \,\ l~L \'l\l\l-l t:\.G.f:P-' TITLE TITLE Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1 x;\ae\andover'D50104\7-ca\71-genl\i;hange order I.dol: 1104 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, 51. Paul, MN 55110.5196 SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 tax .-. .-,-..- .-.-- -...... .....--..-.......- -.---- .'---'--- ~.. "." - Sep,12.2005 9:18AM MARK TRAUT WELLS INC, No,2281 p, 1/2 MAR K J 'I' R A U'1' W l!. L L SIN C 141 28TH A V SOUTH WAITE PARK MN 5(,387 320-251-5090 J20-259-0594 (lAX FACSTMIT.F. TRANSMTTTAT. SHlmT TO: FROM: GREG JOIlNSON JOE TRAlJT COMPANY: DATE: S.ElI.INC. 9/1212005 FAX NUMRE'R: TOTAL NO. 01' PAGES INCLUDING COVER: 6SI-49()..2150 2 PHONE NllMRF.R: SENDER'S REFllRENCli NUMDIlR: 6S 1-490-2000 RI:::: YOUR REFERENCE NUMRER: ('1TY 011 ANDOVER. WIlll9 PUMP, pm.ESS,&CONTROLS o lJlI.(1ENT o fOR RI!VIEW o PWASI! COMMENT o PLEASE REPLY o 1'J.HAl>H RHCYCI.I'. GREG: JOIl SCHEI)U1.E: SEE ATrACHED CREDIT 60FT -lO"T &CPlPE-$47.00/FT= $2l.{20,OO 15% R"~<;TOCKlNG ($42J.OO) flRTITGHT ($150.00) TOTAL DEDUCt $2247.00 NOTE: SlffiMERsrnT.E WIRE Ti\ ORDERED PER JOn, NO CREDIT ON WIRE. IF YOU HAVE ANY QUESTIONS FEEl. FREE TO CALL TlTANK YOU, DAVE OR JOE TRAUT CC: ~