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August 17, 2023
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting August 17, 2023 6:00 P.M. Meeting at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes — 6/01 /23 4. Agenda Approval 5. Andover Community Center Update — Administration 6. ACSO Update 2"d Quarter 7. Park Dedication Improvement Fund 2nd Quarter Report - Finance Department 8. Update of Newsletter Park Survey 9. Outstanding Items 10.Other Items or Updates 11. Chairs Report 12.Adjournment 6:30 P.M. or Shortly After Workshop A. Discuss 2024 Playground Replacements B. Discuss Pine Hills North Multipurpose Building PARK AND RECREATION COMMISSION MEETING — JUNE 1, 2023 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Lindahl on June 1, 2023, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairperson Jake Widmyer, Commissioners Kristin Lackie, Jim, Lindahl, Sophia Newton, Shane Stenzel, Tracy Strombeck. Commissioners Absent: None Also Present: Parks & Streets Operations Manager Jason Baumunk Associate Planner Jake Griffiths Others RESIDENT FOR UM No one appeared to address the Commission APPROVAL OF MINUTES April 20, 2023 Regular Meeting Motion by Lindahl, seconded by Stenzel, to approve the April 20, 2023 Park Commission Regular minutes as presented. Motion carried unanimously. May 4, 2023 Regular Meeting Motion by Lindahl, seconded by Strombeck, to approve the May 4, 2023 Park Commission Regular minutes as presented. Motion carried unanimously. May 18, 2023 Workshop Meeting Motion by Stenzel, seconded by Lackie, to approve the May 18, 2023 Park Commission Workshop minutes as presented. Motion carried unanimously. APPROVAL OF AGENDA Regular Andover Park & Recreation Commission Meeting Minutes —June 1, 2023 Page 2 Parks and Streets Operations Manager Baumunk stated there were no changes or additions to the agenda. RECOMMEND 2024-2028 PARK PLAYGROUND REPLACEMENT PLAN Mr. Baumunk explained that the replacement plan aims to get to 3 playground replacements per year. However, the approved budget will only allow for 2 playground replacements. Staff is looking for ways to cost save. Mr. Baumunk updated that currently the budget is $55,000 per playground, per year and will request to increase $5,000 per year, per playground. Commissioner Stenzel asked about the standard looks of playgrounds and wondered if more basic and old-fashioned equipment would be cheaper. Commissioner Strombeck asked about the determination of upgrade dates for playgrounds. Commissioner Lindahl asked about how often inspections are completed. Motion by Lindahl, seconded by Newton, to recommend the plan budget to the City Council. Motion carried unanimously. RECOMMEND 2024-2028 TRAIL CAPITAL IMPROVEMENT PLAN Mr. Baumunk explained that this item is regarding the new additions for trails. Mr. Baumunk updated that Segment 1 will stay where it is at and Segment 5 will get constructed in 2024 to tie into the neighborhood reconstruction project. Mr. Baumunk also updated that the Finance department ran a projected balance of the trail fund, the trail fund will be depleted after the 2024 projects, meaning segment 4 will be moved to 2025. Segment 2 will be done in 2026 and Boardwalk of Verdin is penciled in for 2027. Commissioner Stenzel asked about the DNR funding for Segment 4, and Mr. Baumunk updated that it would be a matching grant. Commissioner Stenzel also asked about the priorities for the trails and recommended moving the construction of segment 4 to 2026/2027 to save money and work on higher -priority segments first. Commissioner Lackie recommended that segment 4 should be a higher priority compared to segment 2. Commissioner Strombeck recommended moving segment 3 above segment 2. Motion by Strombeck, seconded by Lackie, to switch Segment 2 and Segment 3 on the Plan's priority list and recommend to the City Council. Motion carried unanimously. RECOMMEND 2024-2028 TRAIL RECONSTRUCTION PLAN Mr. Baumunk gave an update on the background information on the reconstruction plan. Motion by Stenzel, seconded by Newton, to recommend the 2024-2028 Trail Reconstruction Plan to City Council. Motion carried unanimously. Regular Andover Park & Recreation Commission Meeting Minutes —June 1, 2023 Page 3 DISCUSS 2024-2028 PARK CAPITAL IMPROVEMENT PLAN Mr. Baumunk explained that this item is regarding the draft of the Capital Improvement Plan. Mr. Baumunk also discussed the projected fund balance. Commissioner Lindahl asked a question regarding the number of permits for the year. Mr. Griffith stated that they are on pace to hit their target budget for the year. Commissioner asked about how often the $15,000 Capital Projects Levy Parks and $25,000 Annual Misc. Projects funds are spent down. Mr. Baumunk updated that the $15,000 is a transfer from the general fund and the $25,000 was all spent this year. The Commission was in agreement that they liked the plan as presented. Mr. Baumunk stated he would get updated costs for the pickleball complex if it gets added to the CIP. OUTSTANDING ITEMS On -going Projects: Mr. Baumunk reviewed the remaining ongoing items. He updated that the park staff has been working hard to get the playgrounds finished. Mr. Baumunk updated that after next week all the playgrounds should be finished and up and running. The long-time playground inspector is retiring at the end of June. 2. Updates from Previous Meetings — Park Survey Options: The QR code survey for park systems deadline for the newsletter draft was today. Can be sent over tomorrow to still get into the draft if any changes are desired. The Commission discussed what should the public be asked. 3. North Woods West Tennis Courts: In need of resurfacing. Mr. Baumunk updated that he got a request from a resident to be restriped into a Pickleball court. One tennis court could be left, and the other tennis court could be turned into 2 full-sized Pickleball courts with the addition of chain -linked fence. Could be a potential noise issue for the neighborhood. 4. Athletic Fields: Fields are getting heavily used after wet conditions. Now facing dry conditions. Mr. Baumunk updated that a coach left a box open at the ASN facility and a pole was painted, then multiple spots along the trail and through the Jills of Bunker neighborhood. 5. Kelsey Round Lake Boardwalk Replacement: Bids came in higher than hoped, but project in still moving forward. 6. Parks Maintenance Update: Mr. Baumunk reviewed the maintenance report for the season. There is lots of trash and lots of mowing. All of his staff has been working on playgrounds. OTHER ITEMS OR UPDATES Commissioner Strombeck recommended starting reserving now for the Movies in the Park. Commission Lackie recommended showing the Mario Movie. a Regular Andover Park & Recreation Commission Meeting Minutes — June 1, 2023 Page 4 CHAIR'S REPORT Commissioner Strombeck requested to include the Sunshine Laws and the Conflict of Interest in an upcoming Workshop. Associate Planner Jake Griffiths stated that they did just review those at the beginning of the year, but he would send out the information to the Commission. ADJOURNMENT Motion by Lindahl, seconded by Strombeck, to adjourn the workshop meeting at 6:51 p.m. Motion carried unanimously. Respectfully Submitted, Lilian Rokosz, Recording Secretary TimeSaver Off Site Secretarial, Inc. Rot alimited time, GameTime is offering up to 100% matching funds on playground systems. With up to 100% matching funds, GameTime is helping your community bring play to more children and families. Our playground grant funds are available toward the purchase of new play systems based on need and on a first -come, first -served basis. Terms and Conditions • To qualify for up to a 100% matching grant, the list price of the qualifying playground system must exceed $75,000, and payment in full must accompany your order. • For play systems with a list price of less than $75,000 and greater than $25,000 with payment in full, GameTime playground grants are available with matching funds up to 80%. • For play systems that exceed $25,000, and are purchased with credit terms, matching funds are available up to 65%. • Matching funds are subject to rounding rules and may vary based on qualified purchases. No other offer, discount, or special programs can be used with this grant program. • This special matching fund offer applies to PowerScape® (including Altus and Spire Towers), PrimeTime® (including Odyssey), Xscape®, IONiX®, Modem City®, and Stadium®. THRIVE (up to $15,000) and Challenge Course (up to $50,000) are also eligible for funding from GameTime. • Grant applications must be submitted by October 20, 2023. The project administrator must validate all applications, and GameTime reserves the right to decline any application. • GameTime will accept grant orders until October 27, 2023, or until all eligible funds are disbursed, whichever comes first. • The customer must be able to receive the shipment by December 31, 2023, subject to transportation availability. • As listed in the 2023 GameTime Playground Design Guide, standard policies and warranties apply. Freight, applicable sales tax, surfacing, and installation are extra and not included. • GameTime reserves the right to terminate this offer at any time without notice. This offer is only valid in the continental United States. Prism $76.835.08 The Stadium w/Shade S94,584.88 In the Sticks $88.052.06 Maple Creek $94,696.08 Challenger $89.703.06 Makalu $113.371.88 Modern City X Series MCUR1 The Stadium w/Shade Maple Creek $92.646.80 $94,584.88 $94,696.80 rr Triplex $170,432.08 714 Parallel Pinnacle Fascination Factor $208,765.80 $350,884.60 0 0 < AC I T Y O F NDOVEO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Park Commission FROM: Jim Dickinson, City SUBJECT: June 2023 Communi DATE: August I7,�023 INTRODUCTION: Attached for Commission review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2022 and Budget Year 2023. The reports reflect activity through June 2023 with comparative data to June 2022. June 2023 Financials Coming off 2020 imposed COVID restrictions shutting down the entire facility mid -March of 2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC operated at near full capacity for close to twelve months in 2021 and did operate at full capacity throughout 2022. 2023 Revenues are in line when compared to 2022.2023 ice rental is comparable to 2022 versus in 2021 when the Sports Complex ice was not converted to turf and ice rentals filled that space. The 2023 Miscellaneous Revenue budget is significantly higher than 2022 primarily due to the YMCA reimbursement for shared capital outlay expenses. The 2023 expenses are in line compared with 2022, the percentage of total expenditure budget differs primarily due to planned Capital Outlay in 2023. It is anticipated that 2023 activities will be comparable to the previous year as we proceed through the year, although we still will have some variability in staffing since it took until April of last year (2022) to be fully staffed. The 2023 Capital Outlay line item is for a high volume/output water heater replacement and dehumidification system replacement. Also provided is an ACC historical perspective of actual costs dating back to 2016. This is the report previously provided to the former ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operations. JLTLY/AUGUST 2023 FACILITY UPDATE: Please refer to the attached ACC Facility Update for upcoming events and monthly Walking Track activity through June. Summer events are steady and will be picking up as we approach the Fall/Winter season. PROGRAMS/ACTIVITIES UPDATE - This summer we are hosting several large weekend events in the ice rinks. ACC will have three different Jr. Hockey tryout camps and three youth hockey tournaments. ACC will also host two different week-long basketball camps, Legacy Basketball out of Hopkins in July and the Minnesota Timberwolves/Lynx camp in late August. ACC staff has been busy with a couple big CIP projects, replacement of the dehumidification system in the Ice Arena; Phase one (heating) is done, and Phase two, replacement of the dehumidification unit is scheduled for October. Also, the replacement of the hot water heater for the entire facility and adding a water softener system will take place in September. AHYHA recently made a large donation to replace the lighting system (to LED) in the main Ice Arena. That project is anticipated to take place this fall as well. SCHEDULING - All fall/winter schedules have been distributed. ACC staff is working with our users, making modifications as needed over the next month before those schedules are finalized. ACC continues to seek out new users and programs to keep building up ACC's non -prime usage. CONCESSIONS - Concessions continue to go very well. Sales reports are down at this time of year, which is expected, but overall, the stand continues to be very well received. ACTION REOUESTED Informational. Attachments 0 10 Community Center Budget Summary Totals Budget Year 2023 REVENUES Budget 2022-� June YTD % Bud Audit Budget 2023 June YTD J-,IBd Charges for services Ice Rental Turf Rental Track Fieldhouse Rental Proshop Vending Advertising Total Charges for services $ 729,000 50,000 21500 240,000 13,000 I5,000 63,000 1,1IZ500 S 332,231 12,553 2,634 177,345 5,883 12,558 20,899 564,103 46% n(a n/a 74% 45% 841% 33% 51% S 794,232 18,553 5,871 297,696 11,978 20,978 99,436 1,238,744 $ 794,000 25,000 3,000 255,000 13,000 16,000 75,000 1,181,000 $ 352,006 19,971 4,644 192,354 7,568 10,862 20,713 608,118 441/10 800/0 n/a 75% 58010 168% 1 28% 51% Miscellaneous 182,000 84,076 46% 220,434 322,068 93,167 29% Total revenues 1,294.500 648,179 50% 1,459,179 1,503,068 701,285 47% EXPENDTTUI2ESS Budget 2022 JuneYTD %Bud Audit Budget 2023 JuneYTD °/ Bud CMTW: Salaries & benefits Departmental Operating Professional services Capital outlay 770,110 97,100 603,233 248,525 42,000 385,883 41,462 239,792 69,834 28,000 509/0 43% 40% 28% Lila 809,007 96,433 579,619 179,690 37,358 875,369 91,850 679,647 181,525 360,000 400,510 57164 275:577 82,091 j 46% 62% 141% 1 45% 0% 37% Current 117601%8 763,971 43% 1,702,107 2,188,39E 815,342 Reveuueova(under)ex a (40,468) (115,792) 25% 2,929) (685,323) (114,057) 17% Other financing sources (uses) General Property Tax Levy Investment Mcome Rental/ Lease Pyrat Transfers out 155,000 638,000 (300,000) (556) 632,685 (300,000) 0% Ala 99% 100% 154,614 (22,544) 631,231 (300,000) 155,000 3,000 638,000 (300,000) - 15 637,572 (300,000) 0% n/a 100% 100% 68% Total financing sources (uses) 493,000 332,129 67% 463,301 496,000 337,587 Net increase (decrease) in flmdbalance $ 26,532 S 216,337 815% S 220,372 S (189,323) $ 223,530 118% CITY OF ANDOVER, MINNESOTA Andover CommunityCenter/ YMCA Mstorical Comparison 2016 2017 2018 2019 2020 2021 2022 2023 2023 Actual Actual Actual Actual Actual Actual Actual Budget Jun - YTD Revenues: Charges for services Ice Rental S 405,990 S 392,828 $ 435,716 $ 442,995 $ 361,796 $ 823,856 S 794,232 S 794,000 S 352,D06 Turf Rental - - - - - 3,782 18.553 25000 19,971 Try - - - 301 3,950 5,871 3000 4,644 Feldhouse Rental 199,286 215,089 218,667 220,225 133,126 220,527 297,696 255000 192,354 Proshop 9,412 9,247 $1606 9,680 4,394 9,606 11.978 13,000 7,568 Vending 8,588 9,182 7,470 8,427 6,148 7,763 20,978 16,OOD 10,962 Advertising 26,450 38,819 34,000 4OA50 8000 84,700 99,436 75,000 20,713 Chargesforserviccs 649,726 665,I65 704,459 722,177 513,765 1,154,184 1,238,744 111811000 6mlis Miscellaneous 136,552 136,149 142J68 13086 110,781 134,072 220,434 322,068 93.167 Total revenues 786,279 801,314 847,227 853,563 624,546 1,288,256 1,459,178 1,5031068 701AS Expeadltutes: Current: Salaries & benefits 451,332 481,926 501,108 5330" 503,842 692,742 309,007 875,369 400.510 Departmental 77,945 65,612 76,448 66,570 74,809 82,655 96.433 91.850 57,164 Operating 364,935 364,242 352,067 330.084 345,588 515,308 579.619 679.647 275,577 Professional services 106,381 125,034 104,076 77,818 129,261 85,130 179,690 181.525 A091 Capital outlay 47.959 4,900 11,442 39,889 100,000 37358 360,D08 Current 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,375,935 1,702,107 2,188391 815,3342 Rovenue over under diturea (262,174) (240,400) (197,914) (193,941) 52 954 87579 (242,929)1 685 23 114 OS Other finarwing sources (uses) General Property Tax Levy - - - - - 154,534 154,614 155,000 - Invtincome 2,190 2,779 5,780 16,I07 6,793 2,817 (22,544) 3,000 15 Rental / Lem Pymt 640,303 641,69I 637,150 636,803 635,629 635,026 631,23E 638.000 637.572 Tmnsfcm out (300,000) (300,000) (300,000) (300,000) (30_0 WD) (300,000) (300,000)- (300,000) (300.000) Total financing sources (uses) 342493 344,470 „ 342,930 352,910 342,422 492,377 463,301 496,000 337,587 Net increase (decrease) in fund balance 8%319 104,070 145,016 159,069 (186,532) 404,798 220,372 (189,323) 223,530 Fund balance(deficit)-January 1 56,140 136459 240,529 385,545 544,614 358,082 762,880 983,252 983,252 Fund balance (deficit)- December 31 $ ]36,459 $ 240,529 $ 385545 $ 544,614 $ 358082 $ 762,880 $ 983252 $ 793,929 $ 1,206,782 Fund Balance Detail: FB- Replac Res for Common Space S 154,449 $ 179,283 S 173.560 $ 200,606 $ 190,067 S 216,790 $ 216,790 $ 81,790 $ 51,790 FB-unassigned (17,990) 61,246 211,985 344,008 168,015 546,090 766,462 712,139 1,124,992 $ 136,459 $ 240 529 $ 385,545 $ 544,614 $ 358,0$2 $ 762 S80 $ 983z252 $ 793,924 S 1,206,782 Debt Service Payments 2012CGOAbatementBonds (P+1) $ 1,216,506 S 1,213,731 $ 1,211,481 $ 1,208,931 S 1,215,981 S 1,212,631 $ 1,213,931 $ la09,281 $ 1,209,281 2019A GO Abatement Bonds (P + 1) - - - 590,150 819V25 1,109,77S 1,106,900 1,106,900 $ 1,216.50b $ 1 13 731 $ I,211,481 $ 1 2t>8 93t $ 1,806,131 $ 2032® S 2,323,706 $ 2 316181 S 2 316,I81 Property Tax Levy - - 20122C G0 .0-lsesrma Beads- - $ - 97-7,332 974, dreg-g X5 -- -$ 969,378 ----SL_ 976. _7_Rn _ __ $ 97-4 263 S 974,628_ _ 4 969,745 $ 969,745 2019A GO Abatement Bonds - - - - 1,001,090 976,%6 1,014,065 1,028.792 1.028.782 Community Center Operations _ _ _ 155000 155,000 155,000 155,000 $ 97? 332 $ 974i418 $ 972,055 $ 969 378 S 1,977,870 $ 105 9 $ 2,143,b93 $ 2 I53,527 $ 2,153,527 _ A N D 10.P.:* V E R COMMUNITY CENTER JULY -AUG 2023 July 7-8 — Andover Fun Fest July 7 - 9 — Hometown Hockey Tournament July 11-14 — Legacy Hoops Basketball Camp July 14-16 — No. Iowa Jr. Hockey Tryouts July 20 — MN Wild Street Hockey Fest July 20 —23 — Chippewa Falls Jr. Hockey Tryouts i July 31—Aug 4 — Hometown Hockey Day Camp Aug 7-11 — Hometown Hockey Day Camp Aug 11-13 — Midwest Hockey AAA Youth Hockey Tournament Aug 21-24— MN T'Wolves/Linx — Youth Basketball Camp Track check in is required, Monday —Friday, 6:30am-4:30pm. Numbers below reflect those checked in during these times. Jan —2252 Feb —2002 March — 2519 April — 1595 May — 713 June — 682 July — No Summer programs this year, staff is working on some special themed family nights. The next Soccer and Learn to Skate programs will start in October, E • DATE: July 18, 2023 TO: City of Andover, Parks Department Jason Baumunk FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report April 1- June 30 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 2nd quarter. Date: Time: Location: Case Number: 03.27 12:35 pm Woodland Meadows 23066436 A caller reported a suspicious vehicle. A deputy located the vehicle, and a male was walking away from it. The deputy spoke to him and he stated he was in the area to visit his friend and was walking to his home. The male did not have a driver's license, so he was told to call someone to pick up him and his vehicle. 05.26 8:18 pm Terrace 23120631 Deputies responded to a report of a 9-year-old boy being beaten up by another male at the park. An adult intervened before deputies arrived. The incident was unprovoked and the suspect left. A video of the assault was found on social media. The incident was investigated, and one juvenile male was arrested. 06.19 4:53 pm Sunshine 23144700 A caller reported suspicious activity at the park by the skate park involving three juvenile males. When the deputy arrived, he spoke with the males who were there, but without boards. After investigating drugs and paraphernalia were located. One male was arrested, the two others were returned to their parents and issued citations. 07.01 4:11 pm Northwoods 23156582 A resident complained of a male hanging out around the park and handing out candy to children about an hour prior to her calling. The deputy did not locate anyone at the park and he asked the reporting party to call 911 immediately if she observes him again. 07.09 4:41 pm Terrace 23164162 A caller reported juveniles using fireworks in the porta-potty. When the deputy arrived, there was • u smoke coming out of the porta-potty with recently fired fireworks. No people were located. 07.14 1:11 pm Wild Iris 23168834 A juvenile from a group home fled to the location after punching someone. A deputy spoke to him and transported him home. cc: Commander Lenzmeier Doi&Ald I - -:.� 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 (9 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: Jason Baumunk, Streets / Parks Manager FROM: Lee Brezinka, Finance Manager SUBJECT: 2023 Second Quarter Financial Report DATE: Augustil7, 2023 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2023. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures • • Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation / Grant Capital Projects Levy for Park Improvements Rose Park Tower Rental Interest Total Funds Available Projected Commitments ' Rose Park Tower Rental balance Hidden Creek North - Shelter Lunds North - Playground Equipment Pine Hills North - Building/Shelter Annual Miscellaneous Projects Operating Transfer Out CITY OF ANDOVER Park Improvement Fund Project Commitment Listing June 30, 2023 Budget $ 240,300 15,000 255,300 Carryforwards/ Budget Adjustments 20,239.36 40,000 - 50,000 50,000 - 25,000 150,000 $ 315,000 20,239.36 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: i Actu I $ 1,966, 7.80 2023 Actual $ 191,398.00 _ I _ 6,874.77 (442.00) 197,830.77 1,966, 47.80 Rese d Amou t 20,439.36 2023 - 40, 00.00 35,934.40 14, 65.60 - 50, 00.00 14,048.00 10,�52.00 150,000.00 199,982.40 135, 56.96 $ 1,831,i90.84 7/26/2023 2023 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Balance Sheet June 30, 2023 Assets: Current Assets Cash - Reserved $ 135,256.96 Cash - Unreserved 1,829,139.21 Total Cash 1,964,396.17 Interest / Tax Receivable 125.41 Due from Other Governments - Total Assets $ 1,964,521.58 Liabilities and Fund Balance: Liabilities Accounts Payable $ - Deferred Revenue 125.41 Total Liabilities 12541 Fund Balance Fund Balance 12-31-22 1,966,547.80 Excess of Revenues Over (Under) Expenditures (2,151.63) Total Fund Balance 1,964,396.17 Total Liabilities and Fund Balance 1 $ ' 1,964,521.58 7/26/2023 2023 Park Improv 2nd Qtr • • CITY OF ANDOVER Park Improvement Fund Revenues June 30, 2023 Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Fields of Winslow Cove 2nd 14034 Crosstown Blvd NW - Lot Split Meadows at Petersen Farms Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Miscellaneous Budget $ 15,000.00 182,844. $ 240,300.00 191,398. (442. (442. 6,874. Subtotal $ - Total Revenues $ 255,300.00 $ 197,830.7Tj 7/26/2023 2023 Park Improv 2nd Qtr • CITY OF ANDOVER • Park Improvement Fund Expenditures June 30, 2023 Expenditures: 61020 - Supplies - Operating 630C 6301 6301 6710 - Mi Budget 25,000.00 7/26/2023 2023 Park Improv 2nd Qtr C I T Y O F NDO� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commissioners CC: Dave Berkowitz, Director of Public Works/City Engineer Jason Baumunk, Parks & Streets Operations Manager FROM: Jake Griffiths, Associate Planner SUBJECT: 8. Update of Newsletter Park Survey DATE: August ►i, 2023 DISCUSSION Staff added a QR code link for a park survey in the July/August newsletter and on the City of Andover website. This was based on direction from the Park & Recreation Commission to find ways of obtaining more public input on the park system's needs. Questions included on this survey were as follows: 1. What park do you visit the most? 2. What improvements would you like to see at this park? 3. Knowing that there is a limited budget for playground equipment replacement, what do you feel are the most important features of the playground you visit? 4. Would you travel to a park that is further away if it had better amenities such as a larger playground? 5. Is there anything else you would like to add? A table of responses to these questions is attached for review. The City received only 9 respon to the survey, which is considerably less than when a similar newsletter survey was conducted earlier in the year. ACTION REQUESTED The Park & Recreation Commission is requested to receive the attached information. R ectfully su mitt d, Jake Griffith Associate Planner Attachments Table of Survey Responses Knowing that there is a limited budget for playground Would you travel to a park that What park do you visit What improvements would you like to see at this park? equipment replacement, what do you feel are the most if is further away if it had better Is there anything else you would like to add? the most? important features of the playground you visit? amenities such larger playground? basketball hoops , more sitting area , neighborhood pool, Rose soccer goals up to date things that people in the community do Yes i love this park just wished it was more inclusive Replace tether ball regularly or remove it. Refresh mulch under Please, Make a soft landing for canoes, kayaks and floats. equipment and around signs and memorial bed at least once per Only occasional travel to larger park not on a regular Timber Rivers Refresh stones on dock. Replace rusted through grill. year. Yes basis. For the field portion of the park to be tended to. It's full of Sophies sand burs and Isn't utilized currently because of that Swings are well loved and the kids love the spinner ride Yes More equipment for younger kids, the slides are huge and Timber Rivers scary for kids. Enough types of equipment for all ages Yes We have been going to Lions park because our closest park, Hills of Bunker West has been under construction. Though our Bunker West Park isn't complete yet, and I am sure there was thought put into the equipment choices, my neighbors and I are all a bit disappointed to be honest. It doesn't seem as good as the old equipment, for example it isn't as tall so the main features of slides and climbing are less than the old. On a separate note, I and a few other residents really wish Andover would install a splash pad, even a small one. There are a couple in Elk River and elsewhere we go to, but it is a hassle to travel so far with little kids. The YMCA Elk River splash pad is heated because it uses their pool water, which makes it much more enjoyable & appealing, maybe the Andover YMCA/community center Andover Lions Splash pad Parent -child swinglI It's awesome. Also the tall slidesl Yes could do that? Pine Hills North Pickle ball courts Pickleball courts Yes Horse shoe courts or shuffle boards This is a neighborhood park but frequented by many as the river runs through and tubers and cancers get in and Timber Rivers Play ground equipment for ages 2-6 Safe climbing - domes, etc No out. Timber Rivers Benches by the river on the park side and by the landinf Visibility of all play equipment from adult viewing area. No Since Catchers creek is almost complete a lot of traffic Make a basketball court where the current playground is and races past the park. Many feel it would be beneficial to Hickory Meadows Basketball court move playground up on the open hill. No have the park equipment moved yo a higher sight area. r 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 9. Outstanding Items DATE: August 17, 2023 Current items as of 08/14/23 ON -GOING PROJECTS — • The new playground at Lund's North and the two playground replacements at Hidden Creek East and Hills of Bunker Lake West Parks have been completed. Andover Parks staff finished the removals and installations on schedule. The contractor that installs the poured in place (PIP) ADA transition pads was delayed numerous weeks due to running out of product. This delayed the company that blows in the wood fiber mulch. • Staff completed the concrete pad for the grill installation at Hawkridge Park. • Sunshine Park Parking Lot. This project is on time and should be completed on August 3`d. The lot is scheduled to be fully opened on time by Friday August 4th • Staff continues to work on feasibility and design options for the Prairie Knoll Park Building with RJM Construction and JLG Architects. Options include what is more cost effective, adding a second story or expanding the footprint. Soil borings were done to help determine what type of improvements would be most feasible. UPDATES FROM PREVIOUS MEETINGS • Northwood West Tennis Courts — Bids are being sought for resurfacing the courts. There is enough room to convert one of the two tennis courts into two pickleball courts. Resurfacing cost would not change. Staff could create temporary netting to separate the two courts that would be back-to-back. Cost of doing this would be minimal. The temporary pickleball courts we currently have do not generate any noise complaints. • Movie in the Park — The date we were originally planning on is not available. Saturday September 9th, 16t1i, or 23`d are currently open. The Mario movie is available for $795.00. A date needs to be determined. OTHER ITEMS OF INTEREST — • Athletic Fields - The infields at Hidden Creek North and the two infields at Shadowbrook are getting improvements. The grass around the infield and the fence is getting removed and replaced with ball field ag lime. This will help improve drainage and reduce the maintenance required to keep these areas up. • Update of Pedestrian Trails - 2023 -- Kelsey Round Lake Park Trail. The design work has been finalized on the boardwalk replacement. The design was done by Matteson MacDonald and Young Inc, who designed the boardwalk along Crosstown Blvd. City Council awarded the bid to Peterson Companies for the project. The CIP identifies a budget of $230,875 in which $125,000 was to be funded by American Rescue Plan Act funds and a maximum of $105,875 from the Minnesota Department of Natural Resources grant. Due to the fast rise in construction costs the low bid came in at $265,285 then with permits and other additional costs have a total project cost of approximately $270,000. The additional $39,125 would also be funded from the American Rescue Plan Act funds (total from ARPA $164,125). • Pine Hills Multipurpose Building — Staff have been working on preliminary design and estimates to bring forward to the Park & Recreation Commission and City Council. • New Trail Segment Along Coon Creek — The proposed new trail segment along the Coon Creek needed easement acquisition from the Mohlencamp property for this segment to move forward. Staff have had positive discussions with the family overseeing the estate and are working together on the next steps in the process. If you have any questions or comments regarding any of the items mentioned above, or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 06/23/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • The playground at Hills of Bunker Lake West, the contractor finally finished the PIP transition pad installation. The wood fiber mulch to follow. • Hidden Creek East Park Playground, the contractor finally finished the PIP transition pad installation. The wood fiber mulch to follow. • Irrigation systems continue to be worked on. • Crews prepped for two separate ball tournaments this week at ASN, Sunshine Park, and Eveland Fields. • Kare 11 is doing a video piece on the Flaa Tournament at ASN so extra time was spent prepping the park. • One Parks Dept Employee is working 3 days a week in Vehicle Maintenance 06/30/2023 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Lund's North, Hills of Bunker Lake West, and Hidden Creek East Park Playgrounds are waiting on the contractor to install the wood fiber mulch. • Irrigation systems continue to be worked on. • Concrete islands in the Sunshine parking lot were prepared for concrete. • A tree and stump were removed for the Fire Station 3 Parking lot reconstruction. • One Parks Dept Employee worked a few days in Vehicle Maintenance. 07/07/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Lund's North, Hills of Bunker Lake West, and Hidden Creek East Park Playgrounds are waiting on the contractor to install the wood fiber mulch. • Fun Fest Prep Week. • Mowing and trimming the Fun Fest site, PW complex and parade route. • Prepping and placing all picnic tables, garbage cans, recycling cans, and ground mats. 07/ 14/23 • Fun Fest clean-up. • Removed all picnic tables, garbage cans, recycling cans, and ground mats. • The Fun Fest grounds, including the elementary school fields, were swept with the powered lawn sweeper. • Trash and Recycling cycle was completed. • Mowing Cycle was completed. Mowing has slowed down considerably. • Staff prepped and installed concrete pads for bathrooms at Pine Hills North and South, and the grill at Hawk Ridge Park. • Seasonal staff have started edging sidewalks, parking lots and playgrounds in the parks. • Lund's North, Hills of Bunker Lake West, and Hidden Creek East Park Playgrounds, the contractor finally installed the wood fiber mulch, and our staff finished the remaining items. They are all open. 07/21 /23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Finish work was done around the new playgrounds. • Mulch beds and edging were worked on throughout the week. 07/28/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Took delivery of the new Trackless sidewalk/trail machine. • Irrigation maintenance work continued. 08/04/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Much of the week was spent mowing and cleaning up trails. • Repairs were made to Kelsey boardwalk. • Irrigation maintenance work continued. Respectfully submitted, Jason Baumunk C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Enginee FROM: Jason Baumunk, Parks & Street Operations Manager SUBJECT: A. Discuss 2024 Playground Replacements DATE: August 17, 2023 INTRODUCTION This item is to start early discussions on the 2024 playground replacements. DISCUSSION Staff have identified three playgrounds that they recommend for replacement or refurbishment 2024. With the rising cost of playground equipment, and budget constraints, staff have be directed to evaluate all options when considering playground equipment replacement refurbishment. Rising cost of replacement has made it difficult to replace with similar size equipment features as we have done in the past. Other options need to be explored if we are to mail equivalent amenities in the playgrounds within the current budget. At the meeting staff will be presenting information on multiple playgrounds that have bee# identified for replacement or refurbishment over the next couple of years. Attached is information on a grant opportunity from GameTime, the vendor we have purchase all our current playgrounds from. It is a 100% matching grant on playground equipment of $75,000 or more. ACTION REQUESTED The Park & Recreation Commission is requested to review the playground replacements wit staff and provide input regarding the replacement options. Respectfully submitted, Jason Baumunk Attachments: Grant Information Cs:pL Doae-+� T NDOVE 10 HOP 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-51 0 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City EngineerI�ff Jason Baumunk, Parks & Street Operations Manager B. Discuss Pine Hills North Multipurpose Building August 17, 2023 INTRODUCTION This item is to discuss options for the proposed multipurpose building at Pine Hills North. DISCUSSION Attached is a preliminary sketch of the purposed layout of the multipurpose building at Pine Hills North and a quote for the building with some options. The sketch shows an outside covered shelter area for roughly 40-50-person capacity, two public facing bathrooms, storage area, and a room labeled concession. The concession area could be used as a serving area for residents who reserve the shelter for events, not an area for selling concessions at athletic events. ACTION REQUESTED The Park & Recreation Commission is requested to review the building options at Pine Hills North with staff and provide input regarding the building options. Staff will obtain quotes for the entire project once input is received for design and options. Respectfully submitted, Jason Baumunk Attachments: Preliminary Sketch, Cedar Forest Products Quote. fF,0NT ELEVATION FLOOR PLAN PRELIMINARY NOT FOR CONSTRUCTION 5" WIDE LAMINATED RIGHT 51DE ELEVATION 7/5"F'OPT ORFORD COLUMN BASE5110[f OWN INFO: ANDOVEP, MN. 'I IN BOX 145Go. 0. PAC 30'X GO' WEST OLIVE MI 49460 90r,552-9495 '9 METAL ROOF 17 METAL 1A11 SHOES 71 LIGHTNING PROTECTION ......... Possible STA1.11MING L STEEL COLUMNS -j 2 TIER ROOF W� CEDARFORESTPROIIUL-rSCOM �Im� OPt'OnS- I L CEDAR SHINGLE5 E CUSTOM ROOF rTOH ❑ I CUPOLA FIBERGLA55 ARCHITECTURAL 5HINGLE5. TO BE I' X 4' CEDAR TRIM INSTALLED PER MANUFACTURER5 IN5TRUCTION5, OVER 30# 5YNTHETIC ROOFING UNOERLAYMENT 5" WIDE LAM. 5.Y.P.� AND # 1 2")( G' 5.Y, PINE T # G DECKING WITH VEE LOW PITCH BEAM GROOVE5 ON FIN15H FACE 12 5' WIDE LAMINATED LOW PITCH BEAM WALL FLARE TO CARRY DECKING AT GABLES iu 1'k4" CEDAR TRIM 2' % 8' ALA5KAN YELLOW 3' X 5' LAM, 5 Y.P. STEEL FIAT FLATS CEDAR FASCIA WALL STIFFENER CONNECTOR nn 3}' I'x4" CEDAR TRIM STEEL FLAT PLATE J / CONNECTOR 3" x 5' LAMINATED 5TIFFENER j' X 7' MACH BOLT` 5CREWEO TO TIMBER WALL @ EVERY THIRD COURSE w/ G' TIMBER SCREWS' BEAD OF ENERGY SEAL CAULKING CENTER, TONGUE OF EVERY COUR5E 6' TIMBER 5CREW (1) PER COUR5E 3' x 5- LAMINATED 5TIFFENER 5TACKEO CEDAR TIMBER WALL I O" TIMBER 5CRFA5 THROUGH TIMBER WALL @ 30 O.C. MIN. (TYP.) 1'x4" CEDAR TRIM SALEM SQUARE 2' X 4' TRTD. 51LL PLATE CORNER --- 51LL SEALER UNDER 51LL PLATE L 1D I a W CONC. 5LAB n G X G 1A'4.5 X W4.5 (NF) _. #4 VERTICAL BAR5 18' O.C. (NA---_IN F 1554 HEADED AI-N-C�HOIR DOUBLE NUT # WASHER V 8" CONTINUOUS CONFOOTING (NF) FOUNDATION (NF) HORIZONTAL BARS 12' O.C. (NF) CONT. CONC. FOOTING (NF) (3) #4 BARS LENGTTI OF FOOTING (NF)I ' ^ TIMBER WALL GR055 SECTION (NF) = NOT FURNISHED BY CFP DOOR FRAN ON CONCRF C.— Height DETAIL A FIBERGLA55 ARCHITECTURAL SHINGLES, TO BE INSTALLED PER MANUFACTURER'S IN5TRUCTION5. ' X 4' CEDAR TRIM OVER 30# 5YNTETIC ROOFING UNDERLAYMENT AND # 12'X G' S Y. PINE T # G DECKING WITH VEE GROOVES ON FINISH FACE __t4 19 5' HIDE LAMINATED LOW PITCH BEAM STEEL FLAT PLATE CONNECTOR (2) #4 CIRCULAR TIE5 AROUND ANCHORS AND VERTICAL BAR5 21M WITHIN TOP 5' OF PE (NF) ATED 51LL PLATE 4 - 3/4' ANCHOR BOLT5, F 1554 HEADED ANCHOR5 12"EMBEDMENT 4LER UNDER PLATE 3' 1554 HEADED ANCHOR BOLT 5Y OT ER5) 2'-0`0 CONC. PEIR (NF) 2' X 8' ALA5KAN YELLOW CEDAR FA5CIA 5- X C-7/8' PORT ORFORD CEDAR COLUMN (C-1) BA5E5HOE (G) #4 VERTICAL BAR5 EQUALLY SPACED (NF) #4 CIRCULAR TIE5 @ 8" O.C. (NF) CONCRETE PIER DETAIL (NF) = NOT FURNISHED BY CFP PRELIMINARY DETAIL B NOT FOR CONSTRUCTION CFPWESTOLIVE, r. n Po. sox Las MI 49460 8O 52-M95 WWW. CEDARFORESTPRODUCTS.COM *+• c c + R -. w z o an ©�^ P^a"� ���-� �>_�- ">�`a+>`� �< a M N m^ ^ -v.eW a �.pp.�c�ran.w OWNER INFO: ANDOVER, MN. Rev�,,N fiArEs + DESCRIPTION: PAC 3O' (GO' v?c SKEET: z OF z ❑METAL BASE SHOES I LIGHTNING PROTEC ON Possible SiANDA1TAL ROOF IPG SEAM ROOF ❑ 2 TIER ROOF O t10I1S: I STEEL COLUMNS P J CEDAR SHINGLE5 LJ CUSTOM ROOF PITCH L I CUPOLA CFP CEDAR FOREST PRODUCTS Quote To: Minnesota/Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, MN 55422 QUOTE Cedar Forest Products PO Box 145 West Olive, MI 49460 800.552.9495 info@cedarforestproducts.com Quote #:16008 Dealer #: MINN Date: 7/5/2023 Project: City of Andover Restroom Ship To: Andover, MN 1 PAC 3060 Parkaire Activity Center $ 104,760.00 $ 104,760.00 30' x 60' with 26' x 32' enclosed with storage, concession, restroom per drawing KLY-700 6/29/2023 Add Option(s): MR 29 Gauge Metal Roof $ 5,400.00 $ 5,400.00 VCP Vitreous China Plumbing Fixture Package $ 7,190.00 $ 7,190.00 EFP Electrical Fixture Package $ 6,630.00 $ 6,630.00 Price Includes: • 8' eave height, 3:12 roof pitch, designed for a standard 30 PSF live load & 90 MPH wind speed • Kiln dried cedar, double T&G, nominal 4" x 8" exterior walls • Glulam Port Orford Cedar columns with metal base shoes & anchor bolts • Zinc plated fasteners, powder coated steel plates • Roof decking shall consist of 2" x 6" nominal # 1 SYP single T&G with a V-joint • 2" x 8" cedar fascia • 30 year architectural grade shingle package and roofing felt • Primed 18 ga metal exterior door(s) & 16 ga metal frame(s) - field painting required, hardware included • Interior walls are 2" x 4" site built construction with FRP panels in restroom area • 1" x 4" S4S cedar trim & prebuilt, louvered red cedar vents • Metal roll -up concession window and garage door Excludes: Unloading, storage or installation of material, clear coat or stain and gutters & downspouts, and floor drains. Quote Subtotal $ 123,980.00 Expiration: 45 Days Quantity: 1 Engineering $ 1,500.00 Freight Charges $ 8,960.00 ***This Quote is Dealer Pricing*** Quote Total $ 134,440.00 ***Sales Tax Not Included, Exemption Form Must Be Provided*** *Lead times are tentative dates that start from the time that approval drawings, color selection and any payment terms are met/received. They may vary throughout the year as they are determined by our workload.