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Home My WebLink AboutCC October 3, 2000 CITY of ANDOVER " J 1685 CROSSTOWN BOULEVARO NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 Regular City Council Meeting - Tuesday, October 3,2000 agenda Call to Order - 7:00 PM Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes Domestic Violence Awareness Month Proclamation dvamp Discussion Items 1. Public HearingIV acation of Easement/14434 Bluebird Street NW /Dahler vacation 2. Consider Brimeyer Group, Inc. Contract brimeyer Staff, Committees, Commissions 3, Reschedule November 7th Council Meeting nov7 4. Set Meeting Date/Budget Workshop budget 5. Schedule Special Meeting/Canvass Election Results election Non-Discussion/Consent Items 6, Declare Costs and Order Assessment RolI/2000 Delinquent Utility utility 7. Schedule Hearing/Delinquent Utility Service Charges charges , J 8. Approve Change Order #1I99-35IWoodland Estates 2nd Addition co19935 9. Approve Final Payment/94-30B & 94-30C/City Hall Parking Lot Improvements fpay9430bc 10. Approve Final Payment/99-28/Navajo St, 173rd Ave. & 175th Ave, fpay9928 11. Declare Cost/Order Assessment RolI/99-28/Navajo St, 173rd Ave, & 175th Ave. dclr9928 12. Approve Final Payment/00-30/13635 & 13625 Gladiola Street NW fpayOO30 13. Declare Cost/Order Assessment RolUOO-30/13635 & 13625 Gladiola Street NW dclr0030 14. Approve Quote/00-17/ Anoka County Library Trail qtOO17 15. Appoint Judges/General Election judges 16. Waive Public Hearing/Adopt Assessment RolI/99-37/1680 Andover Blvd NW adpt9937 17, Waive Public Hearing/Adopt Assessment/99-39/1970 - 148th Ave NW adpt9939 18. Waive Public Hearing/Adopt Assessment/00-25/3532 -142nd Ave NW adpt0025 19. Waive Public Hearing/Adopt Assessment/00-1I3 148 Bunker Lake Blvd NW adptOOl 20. Approve Quotes/00-28/Misc. Park Trail Improvement qt0028 21. Approve Final PlatINorth Valley Ridge fplatnvr 22, Amend Ord. 8, Sect. 7,03 & 8.07/Administrative Permit Procedure/Temp, Outdoor/Spec. Eventsord8 23. Approve Res. Setting Fees/Administrative Permit Procedure/Temp. Outdoor/Spec. Events fees 24. Release Letter ofCredit/96-30/Cherrywood Estate - Special Assessments (contingent upon loc9630 Finance Director's review of escrow accounts) 25, Release Letter of Credit/95-1IWoodland Creek 5th Addition - Special Assessments (contingentloc951 upon Finance Director's review of escrow accounts) 26. Amend Ordinance No. 201/Manufactured HomeslTemporary Mobile Home Permit ord201 27. Declare Cost/Order Assessment RolI/2000 Delinquent Mowing Charges mowing 28, Schedule Hearing/Delinquent Mowing Charges hearing ) Mayor Council Input Payment of Claims Adjournment CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Approval of Minutes City Clerk U . Ufr ITEM NO. Approval of Minutes The City Council is requested to approve the following minutes: September 14, 2000 Special Meeting September 19,2000 Regular Meeting September 19, 2000 Special Meeting CITY OF ANDOVER REQUESf FORCOUNCILACTION DATE: OdnbP-r 3, 2nnn AGENDA SECTION ORIGINATING DEPARTMENT Dome:tic Violence Awareness Month Administration Roclamation ITEM NO. As part of the effort by Alexandra House to bring awareness to this growing community problem, they have asked that the Andover City Council consider proclaiming October as Domestic Violence Awareness Month. Please read the attached "Proclamation". J 1;1 October of 2000 is Proclaimed As Domestic Violence Awareness Month WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, over 50,000 women and children have and will continue to access assistance from Alexandra House, Inc., a domestic violence service provider; and ....t. WHEREAS, domestic violence will be eliminated through community partnerships ...... ~ of concerned individuals and organizations working together to prevent abuse while ...... at the same time effecting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, During National Domestic Violence Awareness Month, Anoka County Organizations will inform area residents about domestic violence, its prevalence, consequences and what we, as a concerned community can do to eliminate its existence. NOW THEREFORE, I, J.E. McKelvey, Mayor of Andover, do hereby proclaim October to be Domestic Violence Awareness Month. Signed Date 1;[ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3,2000 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Planning Dan Taylor City Planning Intern ITEM NO. Vacation of Easement 00-02 14434 Bluebird St. NW Patrick Dahler \, Request The city council is asked to hold a public hearing to vacate a portion of a drainage and utility easement at 14434 Bluebird St. NW for Patrick Dahler in order to construct a shed. The property is legally / described as lot 30, block 1, Jonathan Woods. Staff Review The proposed vacation site is absent of city utilities and is not within the 100-year flood zone. Staff recommendations Staff recommends approval of the vacation of easement. Attachments . Resolution for approval . Area location map . Site location . Notice of public hearing . Vacation of easement application CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R -00 A RESOLUTION GRANTING THE VACATION OF EASEMENT REQUEST OF PATRICK DAHLER TQ VACATE A PORTION QF A DRAINAGE AND UTILITY EASEMENT ON LOT 30, BLOCK 1,14434 BLUEBIRD ST. NW (PIN 26-32-24-31- 0084). WHEREAS, Patrick Dahler has requested to vacate a portion of a drainage and utility easement at 14434 Bluebird St. NW, legally described as Lot 30, Block 1, JONATHAN WOODS, legally described as follows: Beginning at the northwest comer of said lot; thence South 0 degrees 42 minutes 35 seconds East, assumed bearing, along the west line of said lot 37.00 feet; thence south 44 degrees 56 minutes 49 seconds East 18.42 feet; thence North 75 degrees 00 minutes 00 seconds East 14.10 feet; thence North 18 degrees 00 minutes 23 seconds East 8.58 feet; thence North 84 degrees 43 minutes 10 seconds East 34.55 feet to the northeasterly line of said lot; thence northwesterly along said northeasterly line 38.49 feet along a nontangential curve concave to the northeast with a central angle of 02 degrees 33 minutes 07 seconds a radius of 864.14 feet and a chord which bears North 24 degrees 41 minutes 39 seconds West to the northeast comer of said lot; thence North 89 degrees 54 minutes 29 seconds West along the north line of said lot 48,07 feet to the point of beginning and there terminating. Except therefrom the west 10.00 feet the north 5.00 feet and the Northeasterly 10.00 feet. WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESQL VED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested. Adopted by the City Council ofthe City of Andover on this 3rd day of October, 2000. CITY OF ANDOVER ATTEST I.E. McKelvey, Mayor Victoria V olk, City Clerk ffX\ Cityof 14434 Bluebird St ~ Andover Vacation of Easement ~550 ~ ~ 14572)~~4569 14570 W 14577 14596 I- ~~ ~ W'1451 W ~ ~UC:l1O CJ) ;1; \ ~ ~ r~ ~ 4540 ~ 14531 y_.. - ~ 14554 14565 14572 I- ~ ~ ~ ..... s: 14533 ~ 14544 14541 Wu 14528 0 14553 14548 .......... 10 4530 0 14525 "~i~:,i{'.,:'U~f,; 14530 ~ a ~ ~ 14516 :1 14521 I_.,;;:,.,':,;,!:.,n?} 14541 14524 <{'- Wen LO ~~ii<~<11 p.,ci.:\.\ ,;c"L ~ .\ ),i~~ 4520 ~ '" h',:;. ;"h;~ fL. ,,'i', '" '..'>- 145TH LN v 1- l!)" t;>' fO.} ;>'.",}. ..... 1~5101 ~i>;B:;i~Jiij~t. t.N/;.!.,.. 1~'r..~M;.~) g ~ ~ 1270 I~ L.".'..(...,.......,:;i'., Ti'..'\;:;:'?;;:';': ;F....!'i;. ..' .......... ..... h,..:";';;'}"';:'~' 'I ....'..'...L li',,>:: I","...: I- J A \.1 ~ IVt::R R " n ~ CJ) <') ..... en ::7~')Ji.Q')I';;;;;r'>' \',/Y7B ~<... .... .... .'....'.},;.ci;:;;; W en co (l) Ich;'~' I;i;~) X'lf . .: . N ~ :;! :;! :;!'}. .} ,'. ... I,i, :'\ Vi. OJ .,.:,:\1L Site Location . ".' ;, ',,," ~ <{:.., ;,i;,;::' 'i;.. . ~ 7' "";~t;;i'i.:;:;,'i'i ii"" 0::: 144TH A lIE ,,),,:r; ;.;tit,i o 15;i, ,,"~0: . <') 82;,.: };" "',' ";':i;... ;;~.;;" : ~ 14390,...}/ J 0',,7; :;! , ,<\?,.,.;,.:" '~:, '-" :lTlI.. /."m' ,'i,; ,";V hP\".L 14372 (f .il .,.'. ", <H1""..'fii0o';X5 IV \,"z'J.:\ ,'\ ,.,),"sc in ;... i:;, """11:' 'c; '~"'" \ 14357 14354 !t I;;'''''' "" ~, 144TH A V ~ 14397 ~~);;; ,:) ,;;;c ~ q ;~ <,-e, 0' :.~;~"~.~ t". [:'''i0 :"'" '\ \ ...<riti'/if';.:; ~ 14336 a;';';' """ ",;..,,, .1. '"" 14381 I I- ~ r' ["'!J' .....' '. Vii:".." M ..... ." ~ CJ) ,___'-......"~4318 14317 ,11'~ ~~Ill...." 't, i'i' tr t.;'i'( r.'1~~~~; 14365 ~ ~ EI " W ~ ______ ii.. ;"'ill';"";"'; ~~'} b1., Ci. I ~ c> 14271 -.-.....: 43RD AVE 001429 .':. ",7 . c'. 143RD LN <{ "I:t W' . I' ". I..,) ~~!I: 14352 W 0> N 0 co "..' l' ~. "I:t ~ !;;: ~ 14288 Z 14287 14318 14335 1",342 14239 _.......... <{ ~ 0::: 14319 14336 14321 1 14219 ~~ 14276 ,-; 14275 14296 4326 1 ~ I- ~ ~v = ~4200 14195 14264 14276 CJ) 14301 14322 14297 14310 CJ) 14199 14263 0 ...., ~:;; 0::: 14277 14302/~ 14281 ...A')n)l ~ LEGEND o 350' Mailing Boundary N Subject Property N fA. Source.: E9 Properties Notified Andover Planning Andover GIS Anoka County GIS Site Location Imch~259f..1 RF-t:3,1I2 Northwest Views of Area with Neighboring Lots , I Southeast Views of Area with Residents House ~ 1601 73rd ATeuue North 6t2-MO-OOOO o Denotee Wood Hub Setl Fax No. 660-0622 for oxcavatlon only )'(Inneapolll. Wlnneaot.a C5G428 xOOO.O Conat.. Exllllw.l ElovoUon ~Url)tynrs Qttrtifirutt e Oenot.. Propond Elevation pf,t ll.'lhlen ______ Denol" Surface OrolnClgo NOTE: Proposed g'odu ore eubject " to (null, of 8011 leah. "SKEIUI HlR PROmSI'D SElED" Propond bulldln';) Informllllon III rrtUl!It bt checked with approved bulldlng pion ond ~ovelopcnenl or grading plcn before excavation and conatrucllon. Proposed Top of Clock Propo..d Carage floor Proposed Lowell floor Type of Oulldlfl(~ ( 1 \\ I ~ ~\ I J ~, d \' . ;:--: \".'\ . t '" -(' \" (p~ f \l JI' j' ~\t . 1 ~ '~i >0<1' ,\I\u"l~ ,/>-.4(' ..". . " ." ... ~~... "t' 'T' 'l\ \ \). -): \ \ ~ ,. " \ ~ ~ \ \ 1 \ \ 0 .'" i / .~ A ~ i ~ ....., \. i ~ i '-, ~ :::i "-'_'_0 _--" , -6" I -t::~ \0 ,~l I ?;w', I l I \ \. --..- .- ) "' Pro[>osed F.asemel~l Vftcation , ---," ~... ..--I:=t1.bh-~ ! . To vacate that part ofa perpetual easement for utility nnd dmillage purpo,es originally dedicated in tIie recorded plat of IONATHAN WOODS, Anoka county, MinnesotaEontained within Lot . 30, Block I, thereof described as follows: Beginning althe northwest cor efofsaid lot; thence . Smith 0 degrees 42 minutes 35 seconds East, assumed bearing, along the est line of said lot 37.00 feet; thence South 44 degrees 56 minutes 49 secoitos East 18:42 fe t; thence North 75 . degrees 00 minutes 00 seconds East 14. 10 feet; thence North 18 degrees !OO minutes 23 seconds East 8.58 feet; thence North 84 degrees 43 minutes 10 seconds East 34.55 feet to the . northeasterly line of said lot; thence northwesterly along said northeasterli line 38.49 feet along a nontangential curve concave 1(, the northeast with a central angle of 02 dgrees 33 minutes 07 seconds a radius of 864 .14 feet and a chord which bears North 24 degree$ 41 minules 39 seconds West to the northeast 'Corner of said lot; thence Norlh 89 degrees 54 minutes 29 seconds West along the north line of said lot 48.07 feet to the point nfbeginnlng and thdre terminating. Except therefrom the West 10.00 reet the North 5.00 feet and the Northeasterly 1\0.00 feet. ing Legal Description: ' . Lot,30;.Block I, JONATHAN WOODS \ ~"7lli' - rho only easements shown ura from pIal. aC record or inlorrnuUnl1 lrovided by c1ienl. 'He hereby certify thot this Is 0 'rue (met correct reprfl!llmtotlon of J ,urvey of the boundorlell III lhe nbovl'l ducrlbed lond Olle! lhe SI\l"od (Icollon of oil buikling, find visible oncrum:h'nflnlll, It 'Jlly.lr\trn or 4lrl soid lund. R th duy uf_ ~~ Chmfle tf':' MderllOl1, Mlrn. Reg. No.2170J or Surveynd hy WI Hils ^"I\"o.1;...- k'E\I. 'l1.fO!') Cregory R. Proleh, IJlnn Reg No. 2~992 GUIDE To AsSIST You WITH YOUR '\ EZFRAME YARD B lx6 Standard PIne Fascia Trtm Yromay neednuea less rmterb1.s depending at Inv you bui1d.lfyou neednue u:e1l sell you m:re, ify:v. have 14 CU?TS, br1ng It back! (1. GENERAL Prior to beginl'ung construction. the .area selected for the shed location Tlust be leveled and cleared of obstructions. I (2. INVENTORY ) Separate all lumber. hardware, etc. into individual stacks of like items. (3. FRAME PREPARATION ) Unfold each frame, setting aside two frames to be used as end I Figure 1. Nominal Sizes walls. From 1 "x4" Pine boards, cut' Gusset plates 6" long . 24 pieces for a12' building 1 "x4"x6" . 32 pieces for a 16' building long gusset . 40 pieces for a 20' building plate at top Apply gusset ;:;lates on each side 2-x4- Upper fold location 12' of the to;> and bottom fold and Lower locations. Frames to be used as Roof Frame end walls require. only one gusset Member plate top and bottom on the side ~!: opposite of the metal plate, and to i:~ :J the inside of L"le building. Use c. 2"x4" SIde Wall li!l Frame Member ~ four 8d nails on each plate. See ~11 'j ,t Figure 1. 'h' I,; !" Treated 2"x4" I "x4"x6" 04" PLEASE NOTE: This shed construdion aid is :ntended ,ole,. to pro't'ide general knowledge .... to onc of lhe waY!$ Bottom Frame long gusset plate t "_ '" shed may be constructed u~nlt material, available rrom Member at bottom fold , :\1ENOARDS. We sUJZ,gut ,"on chf'("k with yonr local I building o{:ic:lals ngarding ~itf' loclllion. permit ,'I I location J procedun~, s.rety rt'gulatlon~ and !lpednc;alion~ DC materials used to t'onstrud your new storage shed. , .,,'~' 'i'; ~,'., i:"" '1'i~;' Builders who utilize this aid must proc~ed at their own ',rf~" : "::~,';ltirr,i._'ill~';"Mi'~}'- A'o;;.}- :'~~~ .n,_~, ~_' i. ; ~ ". risk and are ~oley Tesponslhle ror complyin~ with .11 12'-0" ~ building codes whic:h p~rhln in their c:ommunily. ~ENARDS hereby disclaims .Jlliabilly ror any damas;e:os EZ BUILD BARI'-l FRAME 1-1/2" whether eon.lIll'quentl.I, Ineidenlal. !Iped:.1 or otherwiw. which m.y r~o:t from following this do-It YOlm.~r aid. - ( 8. FRAMING ) IFigure 6.1 From two treated 2x4's. cut two rim ''\ists: I -143" for a 12' building -191" for a 16' building -239" for a 20' building Place the cut rim joists 12' apart in the area selected for the barn location. Stand the front and back walls up at the proper ends of the rim joists. Nail rim joists to the end wall frames using 1 Od nails. Temporarily brace each end. Stand the remaining frames up: -7 for a 12' building -9 for a 16' building -II for a 20' building Nail to rim joists at dimensions shown' in Figure 6. Install a temporary brace across low roof member. See Figure 6. e 9. SQUARE THE BUILDING. See Figure 7 ) ( 11. FLOOR SHEATHING ) I Figure 7. I JL1 -12' Building:--From two 4'x8' sheets of floor sheathing, cut three pieces 48" At base of building. measure across wide by 47-1/2" long, Cut three 4'x8' - diagonally . Adjust the building until sheets to 95-1/2"10ng, I ,-\"C=BD. The building is then square. -16' Building:--Cut six 4'x8' sheets of floor sheathing to 95-1/2" long. ( 10. FLOOR SUPPORTS ) -20' Building:--From two 4'x8' sheets of u floor sheathing, cut three pieces From the remaining treated 2x4's, cut four 21-1/4" 4S"x47-1/2" long. Cut three 4'xS' sheets to floor supports and the required amount of 22-1 /2" 95-1/2" long. Use three fu114'x8' sheets. floor supports,- - 8 for a 12' building NOTE: (for step 11), Pieces must be -12 for a 16' building notched to fit around side waU frame -16 for a 20' building members. Stagger W1d butt end joints front Install using 10d nails, at dimensions shown in to. back. Nail in place with 8d nails every 8" Figure 8. on center. Verify all measurements before cut Ling. I Figure 8. I ( 12. SIDING SIDE WALL ) ~ I, -12' Building:--Cut six 4'xS' sheets of 48- , siding to 7 I" long, , Tr("at<<:d 2~x4" -16' Building:--Cut eight 4'x8' sheets of ~=~ ~ ~ -'--, floor ~upport siding to 71'~ long " Toe nail into -20' Building:-- Cut ten 4'x8' sheets of 48- ' - rlace at Sidinrr to 71" long. Make certain end walls " dim("nslons and rames are plumb (vertically level.) 12' .0" , I shown , - -; , Then. apply siding using6d nails. , ,I / 48" I NOTE: Place cut edges at corners. " I i ~ Check and verify all measurements l-I/2---i~~~1...-j !+-1.l/2" before cutting. 21.1/4'22-1/2" 22-1/2' 22-1/2-22.1/2' 21-1/4" 13 AUGUST 90 - CITY OF ANDQVER COUNTYQFANQKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING . . ..' - -' . . The City Council oftheCityof Andover willholdal'ublic hearing at 7:00 p.m., or as soon thereafter as, can be heard, on Tuesday, October 3, 2000 at Andover City Hall, 1685 Crosstown BivdNW to reviewthe vacation of easement request of Jenriifer and Patrick Dahler to. vacate apmtion of a drainage and utility easement in order.to construct a shed. . The subject property is located at 14434 Bluebird StreetNW, legally described as Lot30, Block 1; JONA THONWOODS (PIN 26"32-24-31-0084), V /+C 00-0).. CITY of ANDOVER '.. 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304.~. (612) 755~51~. '. - .' . .,'.' , . ..,.....:. ....... . .' . i. _ ,.;,...' " " .. ,'. :. ,:-. . .'" ~:~"> .,. ,):,::,;:,,\";,,;,,;'L, ::,,:.. ;::,,' ::;::'~f..i~~;':l:;'~):;;:~;:.:';':.~~?:')~2~;:~J:;~;;{;.\~:~~:: '. . . '. . . VACATION.oF EASEMENT REQl.}Jj:S'I~FORM:..>.\:;::~:. ..::.... :..j.~~",~'~.;' ,:;~~:",~'_". '.~. :..,.'.~ .:" '. , :': :.: ;,;.~:,~.;:~.~. ~,"~~~' ::-/~.t: > ;!:r,~:;,~::;;;:,:~,=":~~.:,,~,;.?::.~:t~~~;:~~-~~!~~;~~~.~:Yi~~.;~i;~1~:'~!~TI~'f~~~:'1j.:~!;~t~~~{;!t;;{*;'~ PropeN Address ~ ~\ Or .~; rrl . f-lt . ~{O 'An(-j'('jt1{".r,-'.i~i;';"':', ':.:<;;$7>r71'/':";':', . . '-:~. :. .. .' ..... _.~ "-.~<' . ;-:-~.....:~,- ., .~ ~'. .,:-. :~., .-:: -'\.'~.: ~ '~...:...:.,.~ -: .::..::.......=.,.:..:..<.~ ~.;;).~':~:.:.~'~)~.~::;C~2~'..:.:.':,~ .~..>.;.;:~. ::~'~~)'?/:';~~'?:;';'~:~:ji::~:~." , . .' ' Legiu r)escripti~ri qfPropertY:' (Fill iIiwiuchever is '~ppX:~Eriate)' ..... .:.::.':'.... :'. '::::' ,:">::':.'" . . . . .. . . . ..' ;~. ". . . ~ .: ~ .. . ." - .,' . -, . . . . . '.. ..::, ';i" .... .Bl~W · ',,:._:d}~:~~1?G~:~~0!c;;[,W~;rJi!;~'~ (If metes' and bounds, ~chthecomplete legid description).' ..:.'" :,' , '., . Is the property Abstract or Torrens: (To v~rify this call the An6kaC~unty Offi~eat 323~5400 With '.' . the property PIN number) Abstract Torrens /.~ . Reason for Request -, I) (,-~Ir1'\ T(T, ~f- -f ~\',f t'f'j r.i Ii "hl ( P r:(J~r~' UfA'K,0~. -h.~ lOt} yr Flu{) <..:u.:{n;':1 /jJk.Jfl 0(1 ('11.-/ (/J.Jr;f't'dy ! Current Zoning Name of Applicant, \e.rt\i~e.(" ~ PCLtrlc.k 1"Inhler AddresslJ...\4Ul. 1'>\Ut"'.t)'lrd 5~ ~(,.U ~ndoLJer Home Phone ~ Business Phone .L\ \ 0 - \ 1.0 \ f>l Fax Signature~nrU-tf1\ ~}"Ih,1 / /J},22!!!1l2 Date 9/~'t/3.'J.'}il / U .....' v t:./- Vacation of Easement Process . A Public Hearing Notice is sent out to all residents within 350' feet of the applicants property, . A sign stating "Proposed Land Use Change" is placed on the applicants property to inform Andover residents of the public hearing (For any Public Hearing information please call the informational hotline at 767-5126). . City staffwill conduct a site inspection which includes taking pictures of the property for the City Council meetings. . A staff report is prepared on the Friday before the City Council meeting. This report can be obtained by calling City Hall (755-5100). . The public hearing is held at the City Council Meeting. Questions may be addressed to the applicant from both the public and Council Members. . It is important that the applicant attend the City Council meeting. , . The City Council will vote to either approve, deny, or table the item. I . An Approved Resolution by the City Council is filed at the Anoka County Office. CITY OF ANDOVER REQUEST FORCOUNCILACTION DATE: OctnhP-r 3, 2000 AGENDA SECTION ORlGINA TING DEPARTMENT Discussion Administration ITEM NO. A. Consider Brimeyer Group, Inc. Contract H"..kgronnil. Attached for your consideration is the proposal submitted by Brimeyer Group, Inc. to work with City in recruitment and selection of a City Administrator. . / / The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS / Fifty South Ninth Avenue Suite 101 September 28,2000 RECEIVED Hopkins, MN 55343 Mayor and City Council Members SEP 2 9 2000 City of Andover CITY OF ANDOVER 1685 Crosstown Blvd. NW Andover, MN 55304-2612 Dear Mayor and Council: Thank you for inviting The Brimeyer Group to submit a proposal to work with City of Andover in the recruitment and selection of a City Administrator. , ' Responsibility for the assignment will be under the direction of James Brimeyer assisted by the staff of The Brimeyer Group. Information regarding The Brimeyer Group, our staff, clients, and references have been previously provided to you. The Brimeyer Group is accustomed to conducting similar municipal government searches, We have conducted City Manager/Administrator positions in cities ranging from 1,000 to 350,000 in population. It is our objective to present candidates whose background and experience will best suit the needs of the community and the organization. We use a thorough process to develop a Position Profile that will accurately reflect the requirements of the position and present candidates that , will match with the Profile. Thank you for your consideration. We very much look forward to working with the City of. Andover in what must be considered a most challenging and exciting effort. Very truly yours, , ~~ James Brimeyer President (952) 945-0246 . fax (952) 945-0102 . email: brimgroup@ao1.com The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS Fifty South Ninth Avenue Suite 101 Hopkins, MN 55343 . . City of Andover, Minnesota City Administrator Suggested Search Timetable 10/3/00 Authorization to Proceed 10/12 to 10/26/00 Gather Information for Profile Interview Council, staff, community, etc. Week of 11/6/00 Place Announcements 1117/00 Approve Profile 11/9 to 11/30/00 Recruit Candidates 12/1/00 Deadline for Applications 12/1 to 12/15/00 Review. and Screen Candidates 12/19/00 Pro!!ress Reoort and Selection of Finalists 12/20 to 1/3/01 Background and Reference Check 1/5 and 1/6/01 Interviews February 2001 Start Date The meetings for which the City Council members need to be present are underlined in the above timetable. (952) 945-0246 . fax (952) 945-0102 . email: brimgroup@aol.com City Administrator of the City of Andover, Minnesota A PROPOSAL SUBMITTED BY: THE BRlMEYER GROUP, INC. EXECUTIVE SEARCH CONSULTANTS FIFfY SOUTH NINTH A VENUE, SUITE 101 HOPKINS, MN 55343 September 28, 2000 City of Andover Page One Introduction The Brimeyer Group is a full-service executive search and consulting firm working primarily in the public sector to assist boards, councils, and commissions in recruiting individuals for top management positions including managers, administrators, department heads, and other key staff positions. We also are experienced in recruiting administrative staff for non-profit organizations and private corporations. In addition, we provide services in the areas of team building, strategic planning, goal setting, and organizational and management studies for selected clients. Our approach to executive search promotes maximum input from our client in the search process. The client is the final authority in the selection of candidates. We maintain continual contact with the client throughout the search and keep the candidates informed as thesearch progresses. In addition to our milestone meetings with the City Council, we will provide periodic updates to keep you informed of our progress. The Brimeyer Group, Inc., is committed to accurately portraying all candidates to the City. Likewise, we strive to accurately represent the position to candidates to prevent unrealistic expectations . Consultant James L. Brimeyer Jim has twenty years of experience in public sector management and has been involved in executive search since July, 1988.. Mr. Brimeyer served in public administration in four cities, three as City Manager, including his last position in 51. Louis Park, Minnesota (1980 to 1988), with a budget of $28 million and 230 employees. He also served in Worthington, Ohio (1974 to 1980), and Wood Dale, Illinois (1971 to 1974). He began his career as Assistant City Manager in Park Ridge, Illinois after obtaining a Master's degree in Public Administration from Northern Illinois University. His Bachelor's degree is from Loras College in Dubuque, Iowa. Mr, Brimeyer is past President of the Ohio City Management Association. He belongs to the International City Management Association, the Metropolitan Area Management Association, the Minnesota City Management Association, the National Forum for Black Public Administrators, and the Minnesota Municipal Utilities Association. He is active in the TwinWest Chamber of Commerce. He is Past President of the 51. Louis Park Rotary and Past President of the Rotary Foundation Board. In January, 2000 Mr. Brimeyer began his second four-year term as City Council Member at- large in 51. Louis Park, Minnesota, City of Andover Page Two The Search Process We anticipate the search for the City Administrator for the City of Andover will take from three to four months (90 to 120 days) from the time we are retained to the time the City makes an offer. This is somewhat dependent on the time required to screen candidates, and the availability of the City to review consultant reports and conduct final interviews. We have prepared a preliminary timetable which corresponds to the various steps in the process. After further discussions with the City we will refine the timetable and develop a target date for the reporting of the new City Administrator. PHASE I Position Profile A successful search begins with a thorough definition and agreement by the City on each aspect of the position to be filled. During this initial phase, our consultants will meet individually with the City Council, Department Heads, and key staff to learn more about your goals and objectives. We would also propose to confer with other individuals or groups that have knowledge about the position, This may include consultants used by the City and others who have worked with and for the organization. Critical factors to be determined include position responsibility and authority; reporting relationships; educational and experience requirements; personal and leadership qualities; and management style. Of equal importance to the success of the search is identifying the community priorities and environment in which the City Administrator must function. We would expect to meet with selected representatives from the community to further assess the climate within which the selected candidate will most effectively perform. This may be accomplished through individual interviews or through a public forum. During this Phase, we will pay considerable attention to establishing organizational goals and , . priorities for the position. The identification of priorities serves a two-fold purpose: It assists the hiring authority in developing a consensus on what is important for the organization and it alerts potential candidates to the important issues of the organization. Prior to our meetings we will supply an Ideal Candidate Profile Survey to assist the interviewees in assembling their ideas on what should be included in the Position Profile. As a result of the meetings we will reach an understanding of the critical specifications of the position and we will draft a Position Profile. A great deal of emphasis is placed on the agreement of this analysis. Without this information, it is difficult to determine how potential candidates will affect the City's plans and organizational team. The final Position Profile, after approval by the City Council, becomes the document against which we evaluate prospective candidates. City of Andover . Page Three PHASE II Place Announcements - Recruit Candidates After the Profile is approved, we will conduct a comprehensive program to contact candidates and determine sources of candidates. In addition to placing announcements in the appropriate professional and trade journals, we will announce the position on the Internet and on our Web Page. We will utilize our local, statewide, and regional contacts to identify potential candidates. We will identify comparable organizations from which key individuals can be contacted. Often we are able to identify candidates from similar assignments who may be appropriate for the position. Because the most qualified candidates are often not in the job market and do not respond to traditional advertising, we will directly recruit specific individuals with established patterns of talent, stability, and success. OUr interactive Internet site located at: http://Brimeyer.InstantInterview.com will be used to announce the position and for preliminary candidate screening. Candidates may access the Position Profile to learn more about the position and the region. Review Resumes and Screen Candidates Following the application deadline, we will screen each applicant's experience and background . against the Position Profile. After evaluating and comparing each application, we will compile a list of candidates for further consideration. We will conduct thorough, one.:on-one interviews with the most promising individuals. Our staff will make every effort to conduct face-to-face interviews with these candidates. Our in-depth evaluation and appraisal techniques will cover issues such as work experience, education, professional development and achievement, career objectives, accomplishments, suitability, and sIlecific interest in the position, We pay particular attention to behavior patterns and management style that most closely reflect the needs of the Andover community and the organization. Progress Report From these interviews, we will select the most qualified individuals to present to the City. We will prepare a Progress Report that will provide information on eight to ten candidates whose backgrounds meet the requirements of the position. This Progress Report will provide specific . information on educational and work history; accomplishments and growth potential; strengths and possible limitations. We will personally deliver and review this report with the City Council. On the basis of this review, four to six candidates will be selected for further consideration. At this time we will propose a schedule for interviewing the candidates and discuss the compensation expectations of the City for the new City Administrator. City of Andover J Page Four PHASE m Background Checks Prior to the interviews, we will investigate the backgrounds of the finalist candidates through discreet telephone and personal reference checks. We will talk with peers and former associates of these candidates. It is our practice to speak directly with individuals who are, or have been, in positions to evaluate the candidates' job performance. In addition to the knowledge and experience necessary for the position, we discuss compatible behavior patterns for theAndover position. We will verify the finalist candidates' credentials through an educational, criminal, and credit check. Our background check may include a print/media search of the candidates' local newspapers for specific recent articles. Assessment (No additional fee) The Brimeyer Gro\lp is authorized to administer "The DiSC Behavioral Management System" assessment tool. It is designed to assist the City in understanding candidates' style and the environment in which they operate most effectively. The resulting reports will be provided to the City Council and the candidates and will cover the following areas: 1. Motivation and behavior patterns 2. Management strategies / 3. Identification and management of conflict areas The City will gain insights into the strengths, weaknesses, and likelihood of success for each finalist candidate and how to manage and work effectively with each candidate. The above assessment is available at the request of the City. Client Interview and Selection Process Resumes, cover letters, background check results, and reference reports will be provided on each candidate prior to the interview. We will also provide the City Council with a list of possible interview questions, an evaluation form for each candidate, and interviewing techniques. We will discuss the proposed procedures to be used in the interview process. Our suggested interview schedule will allow the candidates to get acquainted with the community and community leaders and visit with the staff on an informal basis. We culminate the process with individual. and group interviews. If possible, all interviews will be scheduled within a period of one to two days depending upon the desire of the City Council. A consultant will be present at each interview. Selection After the interviews we will meet with the City. to review the individual ratings and assist in determining the top candidate. The consultant will assist in this process to the extent requested J by the City. We take responsibility for notifying all unsuccessful candidates of their status. City of Andover Page Five Negotiating Compensation Package The Brimeyer Group, Inc., will take great care that the City of Andover secures an acceptance from the most desired individual. We will recommend a compensation package calculated to attract the finalist and will participate in the final negotiations. If any concerns arise in the final hour, by working as a third-party intermediary we can resolve important details of the offer which may have significant bearing on its final acceptance or rejection. Additional'Services A. If requested by the City, The Brimeyer Group, Inc., can act as a spokesperson with the media, when appropriate, in order to maintain the integrity of the selection process as well as to protect the confidentiality and privacy of the candidates who are not hired. B. Family considerations and dual career households are factors that influence an individual's decision to change jobs. We pay careful attention to all circumstances arising from a job change including adjustments in compensation and benefits, spouse careers, real estate issues, family concerns, and relocation details. C. After the candidate is employed, we will follow up with both the City and the candidate to insure a smooth transition and satisfactory completion of the assignment. This fOllOW-Up contact is intended to identify potential issues early so that adjustments can be made, if / necessary. Work Program (Perfonnance Evaluation) If requested by the City Council, .we agree to assist the City and the City Administrator in developing a Work Program after a six-month period that outlines the expectations of the City and the City Administrator. The Work Program will contain objectives for the City Administrator to accomplish in the ensuing 12 to 18 months. The only cost incurred for this service will be expenses. Guarantees If the City utilizes the entire process, Phase I, Phase!I, and Phase III, as described, The Brimeyer Group offers an IS-month guarantee on the effectiveness of the City Administrator. Should the City determine it necessary to terminate the City Administrator due to failure to adequately perform the duties as specified in the Profile and as represented by the process, we will refill the position at no additional fee and will charge expenses only. .We offer this assurance because of our confidence in the thoroughness and accuracy of the process. Should there be substantial changes in the political situation at the City of Andover and a decision is made to terminate the City Administrator for reasons other than failure to perform the duties as specified in the Position Profile, this guarantee is subject to negotiations between the City and The Brimeyer Group. The Brimeyer Group will not recruit candidates we have placed with your organization. City of Andover J Pag~ Six Costs EXPENSES The Brimeyer Group, Inc., will bill expenses directly related to the assignment with the City Council's prior approval. Necessary expenses include announcements, Internet, travel, meals and lodging, long distance telephone, printing, credential verifications, print media search, courier service, and administrative expenses" Our expenses for this assignment are estimated to be $2,500 to $3,000. This estimate does not include any costs associated with candidates' expenses for the final interview. Expenses may be billed mid-search and at the conclusion of the search. We can assist the organization in arranging for assessment centers and/or psychological testing of candidates. This option will result in extra costs. FEE FOR SERVICE To complete the assignment, we propose a flat fee of $16,000. The fee includes the following services: Phase I Meet individually with City Council, Department Heads, key staff, and others Meet with selected representatives from the community and/or conduct publio forum I Develop Position Profile Present Profile for approval Phase II Place Announcements Direct Recruiting Contact Sources Review Resumes Screen and evaluate candidates Prepare and present Progress Report Phase III Background/reference checks Print media search ' . Administer DiSC Personal Profile assessment instrument (included in base fee) Schedule and coordinate candidates' interviews with the City Coordinate assessment center and psychological evaluation (optional) Participate in interviews Develop compensation package Participate in negotiations Counseling Develop Work Program (six months after employment) City of Andover Page Seven PAYMENT Our payment policy on searches is one-third of the fee due upon signing this agreement; one- third after presentation of the Progress Report; and the balance due 10 days after the search has successfully been completed, whether the agreement is oral or written. In the event the City terminates this agreement during the search, we will retain the progress payments to that point. .~U.~ fMR/ctO James L. Brimeyer .. Date President The Brimeyer Group, Inc. Mayor Jack McKelvey Date City of Andover CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committees, Commissions City Clerk jJ..; ITEM NO. b-~ Reschedule November 7th Meeting 3, The first regular meeting of November is scheduled for Election Day. State Law prohibits any meeting to be held between 6:00 pm and 8:00 pm. Therefore, Council is requested to reschedule the meeting. Possible dates would be: Monday, November 6, 2000 Tuesday, November 7, 2000 beginning at 8:01 pm, Wednesday, November 8, 2000. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Oct 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committees, Commissions Finance Jim Dickinson ITEM NO. ~.l Meeting DatelBudget Workshop Request: The City Council is requested to schedule a meeting date for a 2001 Budget Workshop to discuss further, budget modifications and staffing requests discussed at the August 22nd workshop. A suggested date would be October 24th or a day thereafter! / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3, 2000 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committees, Commissions City Clerk J.)J ITEM NO. ~.O Schedule Special Meeting/Canvass Election Results 5, The City Council is requested to schedule a special meeting to canvass the results of the November 7th election. If Council reschedules the regular meeting to Wednesday, November 8th the canvass could take place at that meeting. If Council meets at 8:01 pm on Tuesday, November 7th I would recommend the canvass to be held either on Wednesday or Thursday. / ; CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE October3,2000 AGENDA SECTION FINANCE DEPARTMENT Non-Discussion Jim Dickinson ITEM NO. lo, Declare Costs and Order Assessment Roll/2000 Delinquent Utility Service Charges REQUEST The Andover City Council is requested to adopt the attached resolution declaring costs and ordering the assessment roll for the purpose of certifying the delinquent sewer, water and street lighting service charges. I BACKGROUND: Section 8 of Qrdinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86 provide for the collection by assessment of unpaid sewer, water and street light service charges respectively, The total delinquent utility service charges were $ 26,782,19 as of September 30, 2000, when written notification to the property owners and preparation of the preliminary assessment worksheets began. Payments received prior to the proposed hearing date of November 7,2000, will be applied to the customers accounts to reduce or remove the proposed assessment from the preliminary roll. Delinquent balances as of November 7,2000, will be charged an administrative fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with the 200 1 taxes. The list of delinquent accounts is available in the Finance Department for review. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT UTILITY SERVICES CHARGES THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, delinquent utility service charges in the amount of $ 26,782.19 exist as of September 30, 2000; and WHEREAS, Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86 provide for the collection by assessment of unpaid water, sewer and street light service charges respectively. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1, The amount of the cost to be assessed against benefited property owners is declared to be $ 26,782.19 plus an administrative fee of 15%. 2. Assessment shall be payable in equal annual installments extending over a period of 1 year. The first of the installments to payable on or before the / first Monday in January 2001, and shall bear interest at the rate of 8 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the Finance Director shall forthwith calculate the proper amount to be assessed against every assessable lot, piece or parcel of land, without regard to cash valuation, as provided by law, and the Clerk shall file a copy of such proposed assessment in the Clerk's office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 3rd day of October , 20 00 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER / ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE October 3, 2000 AGENDA SECTION FINANCE DEPARTMENT Non-Discussion Jim Dickinson ITEM NO. '-(, Schedule Hearing/Delinquent Utility Service Charges REQUEST The Andover City Council is requested to adopt the attached resolution scheduling a hearing for the purpose of certifying the delinquent sewer, water and street lighting service charges. BACKGROUND: Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86 provide for the collection by assessment of unpaid sewer, water and street light service charges respectively. The assessment procedures directed by state statute 429.061 have been followed in preparing notice of and preparation for a public hearing to act upon the proposed assessment. The list of delinquent accounts is available in the Finance Department for review. Staff recommends November 7,2000 as the date for the hearing. Ifthe Council elects to change the date of the regularly scheduled council meeting, the hearing date will be changed accordingly. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT OF DELINQUENT SEWER, WATER AND/OR STREET LIGHT CHARGES WHEREAS, in accordance with City Ordinances 32, 55 and 86 a listing of delinquent sewer, water and/or street light charges has been prepared. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. A hearing shall be held the 7th day of November 2000, at City Hall at 8:01 P.M. to pass upon such proposed assessment and at such time and place all persons affected by such proposed assessment will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. The Clerk shall also cause mailed notice to be given to / the owner of each parcel described in the assessment roll no less than two weeks prior to the meeting. 3. The owner of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole assessment with no interest. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 3rd day of October ,2000, with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor J Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota on Tuesday, November 7,2000 at 8:01 PM to pass upon the proposed assessment for the improvement of delinquent sewer, water and/or street light charges in the City of Andover. The proposed assessment roll is on file for public inspection at the City Clerk's office. The total amount of the proposed assessment roll is $ 26,782,19. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection if filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owner as it deems advisable. ) An owner may appeal an assessment to the District Court pursuant to Minnesota Statutes Section 429,081 by serving notice ofthe appeal upon the Mayor or Clerk of the city within 30 days after adoption ofthe assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY CQUNCIL CITY OF ANDOVER Victoria Volk, City Clerk Publication Dates: 10-27-00 11-03-00 <5J CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3, 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Scott Erickson, r/( ITEM NO. Engineering Approve Change Order #1/ ~. 99-35lWoodland Estates 2nd Addition The City Council is requested to approve the resolution approving Change Order #1 for Project 99-35, Woodland Estates 2nd Addition. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING CHANGE ORDER # 1 TO PROJECT NO. 99-35, WOODLAND ESTATES 2ND ADDITION. - WHEREAS, the City of Andover has a contract for Project No. 99-35 with_ C.W. Houle. Inc. of Shoreview, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 99-35, MOTION seconded by Council member and adopted by the City Council at a reoular meeting this L- day of October ,2000, I with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E, McKelvey - Mayor Victoria Volk - City Clerk_ C:0'3:Jl;d C:~S8 9.!..17 c:t9 17t:9t 000C: S0 d3S - - CHANGE ORDER NO.1 Woodland Estates Second Addition Utility and Street Improvements City Project No. 99-35 ~ MFRA #12746 ADD Section 2 - Waterma.in 11. Added two valve nut extensions 2EA $ 138.001EA $ 276.00 Section 3 - Stonn Sewer 24.. 5' Diameter Storm Manhole lEA @ S2,360.00IEA $2,360.00 25. Culvert and Apron at 150th Lane lEA @ Sl,340,OOIEA $1,340.00 Section 4 - Street and Restoration 19. Additional excavation 1LS @ $5,016.50/LS $5,016.50 20. Thirteen conduit crossings - install only 1 LS @ $ 700.00/LS $ 700.00 TOTAL TIllS CHANGE ORDER ADD $ 9,692.50 ORIGINAL CONTRACT AMOUNT $718,682.45 CHANGE ORDER NO.1 $ 9,692.50 REVISED CONTRACT A.\10UNT $728,374.95 COMMENTS: Section 2 - Watermain 11. Added two valve nut extensions in lieu of additional fittings to watermain system. Section 3 - Stonn Sewer 24. 5' Diameter Storm Manhole (STMH4) in lieu of 4' Diameter Storm Manhole due to field adjus1ment of pipe inlet/outlet angles, 25. An existing culvert and apron at 150th Lane was replaced due to an existing bottleneck. (larger pipe flowing into smaller pipe). U7 'J Ql;71 'O~l ~nn~ ~~v~~ ~qwn~~w WJ~n:l; n n n 7'C 'd a ~ ~0'38t1d ;::~S8 9~1> ;::19 1>1:91 000;:: S0 d3S - - Section 4 - Street and Restoration 19. Additional excavation was conducted behind the curbs. The breakdown is as follows: D4 Doser 13 hours @$93.00ihour = $1,209.00 Scraper 26 hours @ $91.00Ihour == $2,366.00 . 966F Loader 15.5 hours @ $93.00lhour == $1.441.50 $5,016.50 20, Thirteen (13) conduit crossings were installed for future private utilities. APPROVED: ACCEPTED: C,W. Houle City of Andover BY: ~wJJ-~ BY: DATE: ~ h)/)o DATE: I I RECOMMENDED: MFRA BY: ~;j~~' ~ DATE: 81L~JcO f I .:\majn:land12746~...\olung.order8-25 I . ElE 'd 8V21 'ON SOOE ~NVEj sawoJJw ,wo:t o 00 Z'~ 'd as ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: October 3,2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Scott ~rick~on~( Engineering . ITEM NO. Approve final Payment/94-30B & 94-30C/ City Hall Parking Lot Improvements q. The City Council is requested to approve the resolution accepting work and directing final payment for Projects 94-30B & 94-30C, City Hall Parking Lot Improvements, / / CITY OF ANDOVER . COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO BAUERL Y COMPANIES FOR PROJECT NOS. 94-30B & 94-30C FOR THE IMPROVEMENT OF CITY HALL PARKING LOT IMPROVEMENTS. WHEREAS, pursuant to a written contract signed with the City of Andover on March 6, 2000, Bauerlv Companies of Sauk Rapids, MN , has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 3rd day of October , 2000 , with . Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER FINAL PAYMENT .- Estimate No. 4 (Final) Period Ending 1 0/3/00 Sheet .....L of 3 Project Parkinq Lot Improv.. 94-30B & 94-30C Original Contract Amount Location Andover $ 120.382.16 Contractor Bauerlv Companies Total Contract Work Completed $ 106,977.95 Total Approved Extra Work Amount Completed (Change Order No.1) $ 1.466.40 Total Amount Earned This Estimate $ 108.444,35 Less Approved Credits $ -0- .- Less ~ Percent Retained $ -0- (Retainage Released) Less Previous Payments $ 101.629.05 Total Deductions $ 101,629.05 J Amount Due This Estimate $ 6.815.30 I, iL R ~J5..,,-;,. Lr. ~- (--..:. agree to the above estimate. - Bauerly Companies . Date qIZ()(1P6 . City En;ineer {3J/ ~ ~ --' Date 9/2.1:>/0':> I ' ~- ....-.- Received payment in full of above estimate in the amount of $ 6,815.30 Contractor Date partpay.doc PAYMENT #4{Final} LAST UPDATED 9/18/2000 , Project 94-30B & 94-30C, Parking Lot improvements Bauerly PROPOSAL ITEMS Companies ITEM BID UNIT ACTUAL NMBR IDESCRIPTION UNITS QUAN PRICE TOTAL QUAN TOTAL BASE BID 1 Mobilization LS 1 8550.00 8550,00 1 $8,550.00 3.00 2 Reclaim Existing Bit. & SY 3867 1.15 4447.05 3867 $4,447.05 Aaareaate Base to 4"Decth 3 Remove Concrete Sidewalk SY 143 6.00 858.00 156.4 $938.40 4 Common Excavation CY 1000 6.35 6350.00 458.0 $2,908.30 5 Remove Excess Base CY 800 6.35 5080.00 458.0 $2,908.30 Materials from Site (LV) 6 Sodding w/4" Topsoil SY 963 5.17 4978.71 557.0 .$2,879.69 7 Heavy Duty Silt Fence LF 400 3.00 1200.00 $0.00 8 8612 Cone. Curb & Gutter LF 1270 7.25 9207.50. 1205.0 '$8,736.25 / '. 9 4" Cone. Sidewalk SF 1322 2.40 3172.80 1231.00 $2,954.40 . 10 6" Cone. Pavement SY 23 27.50 632.50 30.66 .'. $843.15 11 Class 5 Aggregate TN 740 9.75 7215.00 295.8 . $2,884.05 , . $784.00 12 12" RCP Class 5 Storm LF 28 28.00 784.00 28.0 Pipe . I 13 15" RCP Class 5 Storm LF 81 32.00 2592.00 81.0 $2,592.00 Pice 14 18" RCP Class 5 Storm LF 25 34.00 850.00 24.0 $816.00 Pipe 15 21" RCP Class 5 Storm LF 23 40.00 920.00 26.0 . $1,040.00 Pipe 16 4' Dia. Catchbasin MH EA 3 1175.00 3525.00 3 $3,525.00 w/CastinQ Type 405A 17 4' Dia. Catch basin EA 1 1175.00 1175.00 1 $1,175.00 w/Casting Type 401A 18 4" Dia. PVC LF 70 6.00 420.00 140.0 $840.00 19 Sawcut Concrete LF 18 3.00 54.00 47,5 $142.50 20 Topsoil Borrow CY(LV) 50 8.00 400.00 $0.00 21 City Hall Parking Lot LS 1 13500.00 13500.00 1.0 $13,500.00 Liahtina 22 Public Works Parking LS 1 6500.00 6500.00 1.0 $6,500.00 Lot Liahtinq 23 Pavement Marking EA 4 15.00 60.00 4 $60.00 24 Pavement Striping LF 1778 0.15 266.70 1912.0 $286.80 25 Tree Protection LF 200 1.90 380.00 200,00 $380.00 26 Tack GALLON 216 1.50 324.00 100 $150.00 27 Connect to Existing EA 2 500.00 1000.00 2 $1,000.00 Storm Sewer 28 11/2"2341 Type41B TN 420 32.25 13545.00 425.0 $13,706.25 Wear Course 29 2" 2331 Base Course TN 552 31.50 17388.00 553.1 $17,423.91 30 Remove, Re-spread, SY 3867 0.70 2706.90 3867.0 $2,706.90 shape & Re-compact . Base Materials 31 Type III Barricades EA 2 300.00 600.00 ,2 $600.00 w/Flashers , 32 Garage Bay Floor & LS 1 1700.00 1700:00 .' 1 $1,700.00 ) Approach Modifications . .' , >'.... BASE BID TOTAL 120382.16 . , $106,977.95 Change Order No.1 : 4 " Con. Sidewalk SF - 2.4 - 611 $1,466AO . I FINAL TOTAL . . $108,444.35 ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Scott ~rick~onJ<( Englneenng ITEM NO. Approve Final Payment/99-28/Navajo Street NW, 173rd Avenue NW & 175th Avenue NW IDj The City Council is requested to approve the resolution accepting work and directing final payment for Project 99-28, Navajo Street NW, 173rd Avenue NW & 175th Avenue NW. , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO BAUERL Y COMPANIES FOR PROJECT NO. 99-28 FOR THE IMPROVEMENT OF NAVAJO STREET NW. 173RD AVENUE NW & 175TH AVENUE NW . WHEREAS, pursuant to a written contract signed with the City of Andover on Mav 2, 2000, Bauerlv Companies of Sauk Rapids. MN , has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's. receipt in full. , MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this L. day of October , 2000 , with . Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / , CITY OF ANDOVER FINAL PAYMENT '. Estimate No. 3 (Final) Period Ending 1 0/3/00 Sheet ....L of~ Project Navaio St. NW. 173rd Ave. NW & Original Contract Amount 175th Ave. NW Street PavinQ, 99-28 $ 111.247,75 Location Andover Contractor Bauerlv Companies Total Contract Work Completed $ 99,567.21 Total Amount Earned This Estimate $ 99,567,21 .. , Less Approved Credits $ -0- Less ....Q.... Percent Retained $ -0-- (Retainage Released) Less Previous Payments $ 93,638.86 Total Deductions $ 93.638.86 Amount Due This Estimate $ 5,928.35 / I, UCIM ~ 4~Cr~~:~s agree to the above estimate. Contractor Date q/-Z r( tJ 0 City Engineer rY~~. Date qjz.%o , ....... ~._.. _r _ _ .... . _.... ~-. ---.... .... . -" .. .~.- ._- -", . ~ ..... - --'-'. - ,",. ," ,.-.. .- Received payment in full of above estimate in the amount of $ 5.928,35 Contractor Date partpay.doc - Payment No.3 (Final) Navajo Street NW, 175TH Avenue NW, & 173RD Avenue NW Street Improvements City Project 99-28 ITEM DESCRIPTION PLAN QUNTITY QUANTITY TO DATE UNIT UNIT AMOUNT NO. PRICE 1 Traffic control 1 1 L.S. $ 1,500.00 $ 1,500.00 2 Road Reclaim Existing Bttuminous 3341 3341 S.Y. $ 1.25 $ 4,176.25 3 Earth Shouldering Material Trucked In 200 0 C.Y. $ 5.25 $ . 4 Fine Grade & Reshape Subgrade 44.5 44.5 Rd Station $ 45.00 $ 2,002.50 5 Class 5 Gravel Base Trucked In & Placed 1000 667 TON $ 9.00 $ 6,003.00 .6 2 1/2" Bituminous Wear Course (Mn/DOT 2350) 2100 1912.58 TON $ 27.70 $ 52,978.47 7 Remove/Replace Concrete Driveway (6" Thick) 200 928.08 S.F. $ 3.00 $ 2,784.24 8 Sawcut Existing Bttuminous or Concrete 450 100 L.F. $ 2.00 $ 200.00 9 Topsoil Borrow 600 410 C.Y. $ 9.00 $ 3,690.00 10 Straw Erosion Blanket with Seed 4000 4495 S.Y. $ 1.25 $ 5,618.75 11 Sod 1400 1655 S.Y. $ 2.00 $ 3,310.00 12 Rip-Rap Class 2 with Filter Fabric 20 14 C.Y. $ 75.00 $ 1,050.00 13 15" Cmp Culvert 32 32 L.F. $ 30.00 $ 960.00 14 15" Cmp Arpon 4 4 EACH $ 175.00 $ 700.00 I 15 18" Cmp Culvert 16 16 L.F. $ 36.00 $ 576.00 16 18" Cmp Arpon 2 .' 2 EACH $ 200.00 $ 400.00 17 Remove Tree 17 17 EACH $ 150.00 $ 2,550.00 18 Catch basin Manhole 2 2 EACH $ 1,200.00 $ 2,400.00 19 12" RCP Class 5 Storm Sewer Pipe 24 24 ' L.F. $ 32.00 $ 768.00 20 12" RCP Flared End Section w/Trashguard 2 2 EACH $ 650.00 $ 1,300.00 21 B618 Concrete Curb & Gutter 680 650 ' L.F. $ 9.00 $ 5,850.00 22 Remove CMP Culvert 1 1 L.S. $ 750.00 $ 750.00 Cost To Date $ 99,567.21 . $1.25 credtt for the unit price on the 2.5" Bttuminous Wear Course (Mn/Dot 2350) ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Scott Erickson~t. ITEM NO. Engineering Declare CosUOrder Assessment Roll/ 99-28/Navajo St. NW, 173rd Ave, NW & 175th Ave. NW ll. The City Council is requested to approve the resolution declaring cost and directing preparation of assessment roll for the improvement of street paving, for Project 99-28, Navajo Street NW, 173rd Avenue NW & 175lh Avenue NW. J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF STREET PAVING, FOR PROJECT 99-28. NAVAJO STREET NW, 173RD AVENUE NW & 17S'H AVENUE NW, THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final contract cost for the improvement amounts to $99.567.21 , the expenses incurred or to be incurred in the making of such improvement amount to $ 33.896,00 so that the total project cost of the improvement will be $133.463.21 . 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 48,781.17 the amount to be assessed against benefited property owners is declared to be $ 84,682,04. 2. Assessments shall be payable in equal annual installments extending over a period of .Q.... years. The first of the installments to be payable on or before the 1st Monday in January 2001 . and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment / resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4, The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof, MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 3rd day of October, 2000 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk ANDOVER SPECIAL ASSESSMENTS PROJECT NAME: Navaio St. NW. 173rd Ave. NW & 175th Ave. NW PROJECT NO.: 99-28 / FEASIBILITY STUDY: Date August 1999 Amount $69.712.50 (Does not include the reconstruction of a portion of 175th Ave. NW CONTRACT AWARD: Date May 10, 2000 Amount $111.247.75 FINAL CONTRACT COST $99.567,21 Engineering: $20,660,00 Aerial Mapping (1 % of street) $ 996.00 Drainage Plan (0.3% of streeUstorm) $ 299,00 Administration (3%) $ 2,987.00 Assessing (1%) Invoice $ 996.00 Bonding (0.5%) $ 498.00 Advertising $ 345.00 Testing: $ 1,870.00 $ 3,658,00 Construction Interest Streets $ 1,587.00 TOTAL EXPENSES (% of Final Contract Cost 34.043336) + $ 33,896.00 I TOTAL PROJECT COST = $133,463.21 TOTAL TRUNK SOURCE AND STORAGE *City Share: $35,832.57 x 1.34043336 (See Table B) - $ 48,031.17 **Concrete Driveway @ 4615 175th Avenue NW - $ 750.00 Subtotal: $ 84,682,04 TOTAL TO BE ASSESSED $ 84,682.04 Current Assessment Per Lot: $84.682.04 = $4,234.10 20 Lots Assessment rate per lot per feasibility report $4,420.00 * To be charged to city overlay fund. , ** To be billed to property owner, Assessment Rate Calculations Streets Final Construction Costs Assessment Costs (Table A) $ 62,984.64 City Cost (Table B) $ 35,832.57 (To be charged to City Overlay Fund, plus expenses) Concrete Driveway @ 4615 _175th Ave. NW $ 75000 (To be billed to property owner) Final Construction Cost $99,567.21 Total Assessment Costs Final Construction Cost $99,567.21 Less City Cost $ 35,832.57 Subtotal (See Table A) $ 63,734.64 Plus Expenses 34.043336% $ 21,697.40 Less Concrete Driveway $ 75000 Total Assessment Cost $ 84,682.04 Assessment per Lot Twenty lots were identified in the Feasibility report. $84.682,04 = $4,234.10 20 Lots Engineering costs for the project were $25,660.00. Additional engineering was required for the city portion of the project so $5,000.00 was deducted from the engineering cost. Table A Assessment Cost for: Navajo Street NW, 173rd Avenue NW & 17Sth Avenue NW Street Improvements Project No. 99-28 ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO. PRICE 1 Traffic Control 1 LS $ 1,500.00 $ 1,500.00 2 Road Reclaim Existing Bituminous 0 SY $ 1.25 $ 0.00 3 Earth Shouldering Material Trucked In 0 CY $ 5.25 $ 0,00 4 Fine Grade & Reshape Subgrade 32 RS $ 45.00 $ 1,440.00 5 Class 5 Gravel Base Trucked In & Placed 483 TN $ 9,00 $ 4,347.00 6 2)1," Bituminous Wear Course (MnDOT 1375.24 TN $ 27.70 $ 38,094.15 2350) 7 Remove/Replace Concrete Driveway (6" 678.08 SF $ 3,00 $ 2,034.24 Thick 8 Sawcut Existing Bituminous or Concrete 100 LF $ 2.00 $ 200.00 9 Topsoil Borrow 294 CY $ 9.00 $ 2,646,00 10 Straw Erosion Blanket with Seed 4033 SY $ 1.25 $ 5,041.25 11 Sod 1323 SY $ 2.00 $ 2,646,00 12 Rip-rap Class 2 with Filter Fabric 0 CY $ 75.00 $ 0.00 13 15" Cmp Culvert 32 LF $ 30,00 $ 960.00 14 15" Cmp Apron 4 EA $ 175.00 $ 700.00 15 18" Cmp Culvert 16 LF $ 36,00 $ 576.00 16 18" Cmp Apron 2 EA $ 200,00 $ 400.00 17 Remove Tree 16 EA $ 150.00 $ 2,400.00 18 Catch basin Manhole 0 EA $ 1,200.00 $ 0.00 19 12" RCP Class 5 Storm Sewer Pipe 0 LF $ 32.00 $ 0,00 I 20 12" RCP Flared End Section 0 EA $ 650.00 $ 0.00 w/Trashguard 21 B618 Concrete Curb & Gutter 0 LF $ 9.00 $ 0.00 22 Remove CMP Culvert 0 LS $ 750.00 $ 0.00 Assessable Cost $ 62,984.64 Concrete Driveway for 4615 -175lh Ave. NW $ 750.00 Total $ 63,734.64 Table B City Cost for: 175th Avenue NW Street Improvements Project No, 99-28 ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO. PRICE 1 Traffic Control 0 LS $ 1,500.00 $ 0,00 2 Road Reclaim Existing Bituminous 3341 SY $ 1.25 $ 4,176.25 3 Earth Shouldering Material Trucked In 0 CY $ 5.25 $ 0.00 4 Fine Grade & Reshape Subgrade 12.5 RS $ 45.00 $ 562.50 5 Class 5 Gravel Base Trucked In & Placed 184 TN $ 9.00 $ 1,656.00 6 2Y:z" Bituminous Wear Course (MnDOT 537.34 TN $ 27,70 $ 14,884.32 2350) 7 Remove/Replace Concrete Driveway (6" 0 SF $ 3.00 $ 0,00 Thick 8 Sawcut Existing Bituminous or Concrete 0 LF $ 2.00 $ 0.00 9 Topsoil Borrow 116 CY $ 9.00 $ 1,044.00 10 Straw Erosion Blanket with Seed 462 SY $ 1.25 $ 577 .50 11 Sod 332 SY $ 2,00 $ 664.00 12 Rip-rap Class 2 with Filter Fabric 14 CY $ 75.00 $ 1,050.00 13 15" Cmp Culvert 0 LF $ 30.00 $ 0.00 14 15" Cmp Apron 0 EA $ 175,00 $ 0,00 15 18" Cmp Culvert 0 LF $ 36.00 $ 0.00 16 18" Cmp Apron 0 EA $ 200.00 $ 0.00 17 Remove Tree 1 EA $ 150.00 $ 150.00 18 Catch basin Manhole 2 EA $ 1,200.00 $ 2,400.00 19 12" RCP Class 5 Storm Sewer Pipe 24 LF $ 32.00 $ 768.00 20 12" RCP Flared End Section 2 EA $ 650.00 $ 1,300,00 w/Trashguard 21 B618 Concrete Curb & Gutter 650 LF $ 9.00 $ 5,850.00 22 Remove CMP Culvert 1 LS $ 750.00 $ 750.00 City Cost Total $ 35,832.57 ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION I DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Scott EriChOr)( Englneenng ITEM NO. Approve Final PaymenUOO-30/ 13635 & 13625 Gladiola Street NW la, The City Council is requested to approve the resolution accepting work and directing final payment for Project 00-30 for 13635 & 13625 Gladiola Street NW. j I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO HYDROCON, INC. FOR PROJECT NO. 00-30 FOR THE IMPROVEMENT OF 13635 & 13625 GLADIOLA STREET NW . WHEREAS, pursuant to a written contract signed with the City of Andover on Auoust 15, 2000, Hvdrocon, Inc. of North Branch. MN , has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the . City Council at a reoular meeting this 3rd day of October , 2000 I with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER FINAL PAYMENT J Estimate No, 2 (Final) Period Ending 10/3/00 Sheet -L of 2 ,... Project 13635 & 13625 Gladiola St. NW. 00-30 Original Contract Amount Location Andover $ 27.460.00 Contractor Hvdrocon. Inc. Total Contract Work Completed $ 24.883.84 Total Approved Extra Work Completed $ -0- Total Amount Earned This Estimate $ 24,883.84 Less Approved Credits $ -0- Less ....!L- Percent Retained $ -0- (Retainage Released) Less Previous Payments $ 23,639,65 Total Deductions $. 23,639.65 Amount Due This Estimate $ 1.244.19 I, ct~~ f1r6Sib&At r agree to the above estimate. Contractor Date 9-21-= ~ ? /?~/OD City Engineer cPJ#; . Date I --- -- 1.244.19 Contractor partpay.doc \ CITY OF ANDOVER FINAL PAYMENT Estimate No. 2 (Final) Period Ending 1 0/3/00 Sheet -L of 2 Project 13635 & 13625 Gladiola St. NW. 00-30 Item Quantitv Unit Price Total 1. Mobilization 1 LS $ 7,250.00 $ 7,250.00 2. Connect to Existina Watermain 1 LS $ 500.00 $ 500.00 3. 8" DIP CL52 Watermain Pipe 370 LF $ 24.00 $ 8,880.00 4. 6" DIP CL52 Watermain Pipe 12 LF $ 14.00 $ 168,00 5. 6" MJ Resilient Seat Gate Valve w/Box 1 EA $ 450.00 $ 450.00 6. 6" MJ Hub Hydrant 8'-6" Burv 1 EA $ 1,450.00 $ 1,450.00 7. 1" Tvpe K Copper Tap Service 58 LF $ 12.00 $ . 696.00 8. 1" Corporation Stop 2EA $ 45.00 $ 90.00 9, 1" Curb Stop w/Curb Box 2EA $ 125,00 $ 250,00 10. MJ FittinQs 220 LBS $ 1.00 $ 220.00 11. Bituminous Removal 500 SY $ 0.25 $ 125.00 ! 12. AaareQate Base Class 5 177.85 TN $ 7.50 $ 1,333.88 13. Bituminous Wear Course Mixture 73.28 TN $ . 32.00 $ 2,344.96 MnDOT 2331, Tvpe 41A . 14, Topsoil Borrow 15 CY $ 15.00 $ 225.00 15, Sod 169 SY $ 4.00 $ 676.00 16. Traffic Control (4 Road Closed Type III 1 LS $ 225.00' $ 225.00 Barricades) TOTAL $24,883.84 ...... -,... .- -'~' -. ".....,'....~ ...--- '~.- - '.... ,'-- . '.- .._..~--"... - -.',-- '~-" . ,,- / ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3, 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Scott ~ricks,on, ~L Englneenng ITEM NO. Declare Cost/Order Assessment RolI/00-30/ 13635 & 13625 Gladiola Street NWIWM 13. The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for Project 00-30 for the improvement of watermain at 13635 & 13625 Gladiola Street NW. / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN, FOR PROJECT 00-30, 13635 & 13625 GLADIOLA STREET NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 5',9'-(" so that the total cost of the improvement will be $ :3.0 I SY,?, g'-f 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN:The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 2.0) 5~~. S(.. the amount to be assessed against) .1J 7 {,Kl, 7(. (tj(,2S benefited property owners is declared to be $ 6/"b/. /6(/363? (JkJ..J- ~I. "'.~... J GUJJ.:J-u) 2. Assessments shall be payable in equal annual installments extending over a period of ..Q... years. The first of the installments to be payable on or before the 1st Monday in January 2001 , and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. .3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate / the proper amount to be specially assessed.for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION' seconded by Councilmember. and adopted by the City Council at a reqular meeting this ~ day of October, 2000 , with , Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk ANDOVER SPECIAL ASSESSMENTS PROJECT NAME: 13635 & 13625 Gladiola Street NW PROJECT NO.: 00-30 13635 Gladiola / 13625 Gladiola FEASIBILITY STUDY: Date August 8.2000 Amount $7.708,54 / $8.430.32 CONTRACT AWARD: Date August 17. 2000 Amount $27.460.00 FINAL CONTRACT COST $24.883.84 Engineering: $4,730.00 Administration (3%) $ 747.00 Assessing (1%) Invoice $ 249,00 Bonding (0.5%) $ 124.00 Construction Interest WM $ 116.00 TOTAL EXPENSES (% of Final Contract Cost = 23.975399) + $ 5,966.00 TOTAL PROJECT COST = $30,849.84 TOTAL TO BE ASSESSED As stated in the Feasibility Report, there are four potential lots to be served on the east side of Gladiola Street NW so the properties being assessed will pay of % the construction costs. This will be their lateral benefit. / 13635 Gladiola Street NW Lateral Benefit $30.849.84 = $15.424.92 = $5,141.64 2 3 Area Charge 0,372 Acres X $1.195.00 = $444.54 Acre Connection Charge = $1,375.00 TOTAL WATERMAIN ASSESSMENT FOR 13635 GLADIOLA STREET NW = $6.961.18 13625 Gladiola Street NW Lateral Benefit $30.849,84 = $15.424.92 = $5,141.64 2 3 Area Charge 0,976 Acres X $1.195.00 = $1,166.32 Acre Connection Charge = $1,375.00 TOTAL WATERMAIN ASSESSMENT FOR 13625 GLADIOLA STREET NW = $7,682.96 The City will finance (carry) the remaining construction costs to be paid when the west side of Gladiola has City water brought into the property. The remaining construction costs are $20,566,56. ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item ~ott Erickson, ITEM NO. ~ Engineering 14.APprove Quote/00-17/Anoka County Library Trail The City Council is requested to approve the quotes for Project 00-17, Anoka County Library Trail. The quotes received are as follows: WB Miller, Inc, $17,080.75 Hardrives, Inc, $23,555.25 WBMiller~ Inc 6122410580 P.02 . ! I " I i .tio. I . 't. I ~t: ! ,:'~. QUOTE FORM I! . I , I I I ! .'. I' I ,;::;,' S ~.,,~~.l.v- :J...q ; , 2000 "e I I ' Honorable Mayor and Member of the City Council , ,;._ City of Andover ! ! :~;::. 1685 Crosstown Boulevard NW i : ',: Andover, Minnesota 55304 ' ~ ! ,o~,.. SUBJECT: City of Andover, Minnesota 'I . Anoka County library Trail Construction . : : I City Project No. 00-17 . _. I ' i :." Gentlemen: I ' . I ' We the undersigned, having carefully examined the site of the propose~ work, t~e plans a:nd contract documents prepared by the City of Andover for the subject projeqt, do her~bY propose to furnish all labor, tools, material and equipment, and incidentals required for t~e complete construction of said project and such other work as may be incidental thereto for ,he following unit or lump sum prices: ! I . I I ":. Item UnIt PrIce ! .; I 1. $ I_~o " 2. $ '.00 .~ 3. $. IE.. c:lO ... 4, $ ''':'0.$6 j '<;) I !~. 5. 1415 SY $ :).,?;s-. .... 6. 3 EA $" I/c..qo. "j, T... <l -(I'r <. <<>...+-01 l..,/s $"-$'0."10 ..~., TOTAL , ,0.'7$ '. I ' . I The undersigned bidder also agrees to enter into a contract with the oymER within ten (10) days after the OWNER'S acceptance of this Proposal or any section or ~ections thereof; and further agrees to complete the entire work covered in the contract award 't'ithin the; time period 'j I designated by the City. . .'. I : . , I I In submitting this quote, it is understood that the OWNER reserves a)l rights to reject any and all quotes, and it is understood that this quote may not be withdrawn "'{ithin a period of sixty .' i (60) days after the scheduled time for the receipt of quotes. ' I !. i ','. I ! ." I i ',' I i '" I I '. \N. n. ~;1I~,... a:~ ~ : :,> (Individual; Partnership;~orporatior) : 'j.. ~l\J I .~:' By: ~ I I :::- I i .., Address: <0'70:.1 No..._;.t L..~.ILo..J '::~ ~ ,k' Ill."", r.... ~c-~;;J<:) Phone: ~ 4- 1- OlOqa j ; I ! . I I . ,-. I ! ~ I ,l~. I ~ i ~i' ' l, "" I ' r.{'t '~' , ~ I SEP 29 2000 07: 12 6122410580 PAGE. 02 09/27/00 20:37 HARDDRIVES ~ 763 755 8923 NO. 773 F001/001 QUOTE FORM q,,;/. I ,2000 Honorable Mayor and Member of the City Council City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 SUBJECT: City of Andover, Minnesota Anoka County Library Trail Construction City Project No. (}()"17 . Gentlemen: We the undersigned, having carefully examined the site of the proposed work, the plans and contract documents prepared by the City of Andover for the subject project, do hereby propose to furnish all labor, tools, material and equipment, and incidentals required for the complete construction of said project and such other work as may be incidental thereto for the following unit or lump sum prices: Item 1. 2, 3. I 4. 5. 1415 SY !Ii 6. 3EA I - ,t.1I""I' In submItting this quote, it is understood that the OWNER reserves all rights to reject any and all quotes, and it is understood that this quote may not be withdrawn within a period of sixty (60) days after the scheduled time for the receipt of quotes. /,';,e/>1UUG"/ .-z;. e,. . . . ; Corporation /'/'f?J ~(/Zltl'lt Dp, Phone: 7~3 - ~J.&' 898 (0 SEP 28 2000 08:24 4288868 PAGE.01 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion City Clerk ~.~p ITEM NO. \5. Appoint Judges/General Election The City Council is requested to approve the attached resolution appointing judges for the General Election to be held November 7, 2000. / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO.R A RESOLUTION APPOINTING JUDGES TO SERVE AT THE NOVEMBER 7,2000 GENERAL ELECTION IN THE CITY OF ANDOVER. The City Council ofthe City of Andover hereby resolves: The persons as shown below are hereby appointed judges for the General Election to be held on Tuesday, November 7, 2000 in the City of Andover: Precinct #1 - Hope Lutheran Church Precinct #3 - Riverdale Assemblv of God Church Sylvia Volk, Chief - Republican Michael St. John - Chief - Republican Jan Gilpin - Republican Margaret Engstrom - Republican LeeAnn Horton - DFL Terry Louie - DFL Katherine Green - DFL Elaine Boos - Republican Signe Renshaw - DFL Phyllis Kieffer - Republican Shirley Sanborn - Republican Carol Smith - Republican Richard Snyder - Independence Precinct #4 - The Farmstead Gloria Young - Republican Barb Wells, Chief - Republican Precinct #2 - Grace Lutheran Church Brenda Fildes - DFL I Michelle Hartner - DFL Vema Hennen, Chief - Republican Mildred Johnson - DFL Robert Belousek - Republican Mary Lou Schmidtke - Republican Janet Conway - DFL Deborah Ybarra - DFL Carol Bradley - DFL Katie Greene - Student Beverly Fleischer - Independence Pam Forcier - Republican Precinct #5 - Meadow Creek Church Sharon Hanson - Republican Ann Lown - DFL Terry VanNote, Chief - Republican Joyce Nichols - Republican Barb Collette, Republican Marie Romo - Independence Susan Wood - Republican Micki Harris - DFL Deborah Greene - DFL Jane Herr - DFL Carole Hibbard - Republican Mary May - DFL Kristyn Bollig - Student Precinct #6 - Bunker Hills Activity Center Precinct #9 - Prairie Oak Community Church Jeff Johnson, Chief - Republican Cindy Brostrom, Chief - DFL Harold Engler - DFL Mary Boynton - Republican Wvva Kepler- Republican Elvera Darmer - Republican Linda Louie - Republican Susan Fanucci - Republican Larry Mueller - Independence Norma Johnson - Independence Rick Vandebrake - Independence Marlene Palm - DFL LeRoy Mueller - Republican Sue Rylander - DFL Lucy Schalwig - Independence Precinct #7 - World of Pentecost Church Kirk Ayers - DFL Janie Hemmelgarn, Chief - DFL Marlo Heyne - Republican Jan Margotto - Republican Sonja Mitchell- Republican Mary Sullivan - Republican Loretta Sunderland - Republican Edith Tray - DFL Precinct #8 - Family of Christ Lutheran Church Peggy Olson, Chief - Republican Eleanor Apel- DFL Susan Beal- Republican Lola Money - DFL Carol Mueller - Republican Linda Russell- Republican / Adopted by the City Council of the City of Andover this 3'" day of October, 2000. CITY OF ANDOVER Attest: J. E. McKelvey - Mayor Victoria Volk - City Clerk ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Todd J. Haas, \~ ITEM NO. Engineering Waive Hearing/Adopt Assessment Roll/ 1(o~9-37/1680 Andover Boulevard NW/SS & WM The City Council is requested to approve the resolution adopting the assessment roll for the improvement of sanitary sewer and watermain for Project 99-37, 1680 Andover Boulevard NW. The property owner has waived the public hearing (see attached letter). / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER AND WATERMAIN PROJECT NO. 99-37.1680 ANDOVER BOULEVARD NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of ~ years, the first of the installments to be payable on or before the 1st Monday in January, 2001 and shall bear interest at a rate of ~ percent per annum from the date of the adoption of this assessment resolution. 3. The owners, of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 3rd day of October ,2000, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk '11- g 7 / RECEIVED NOV I 6 1999 November 16, 1999 CITY OF ANDOVER Andover City Engineer 1685 Crosstown Blvd. NW. Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: I hereby petition for improvements of watermain and sanitary sewer with the costs of the improvements to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. I would like to be assessed over a five-year period and also waive my rights to an assessment hearing. Sincerely, p~ Juanita Palo 1680 Andover Blvd. N.W. Andover, MN 55304 Home 612-757-9437 Work 612-785-8436 J H ...... ~ M N <0 0 0> ...I EI} ...I 0 ~ i~ <0 c ~ ~c::: CD ~ N ...... WI- CO >Z ...... EI} OW CI) C:i!E - ~~ <0 zC/) III ~ '<:l; 0::: N <(ffl ..... - ...... 0 III CO LLC/) 0 CI) ...... 0 ... EI} OC/) CI) ..... - >-<( '0:1' c: ~~ <0 '0:1' ~ ~ 1-...1 N N -<( ...... O- N CO. 0 M ...... ..... EI) W N c.. ~~ <0 C/) 0 ~ ~ N Z ...... Z Z CO <( ...... a. EI) ~~ ~, <0 .....MLO.....O O::z ~ M..... 0> CO 0 UJ N ci..tNcrici 1-0 ~ ...... CO<:tNO ~~ ~ NCOM..... ...... cD";M~ 0> z~ EI} Y7 Y7 Y7 Y7 Y7 UJ <(=> 10 0 NM~LO<O 0::0 00000 ..... Z 00000 .....UJCC ~ <( NNNNN '?~o:: 0 M ....I 0 CD <( O'lUJUJ -- r-: CC 0'lCJ)> O'l ctl =t:t:>-O ..... ..... ....I -- 0 <( 1-0:::0 O'l tit I- O<(Z 0 Cii..... 0- - UJI-<( c: c.cn 0 -, - UJ :3 .- OJ Z Ozo ~ 0 u .... ll:::<(ffi E c: OJ 0:: .~ C O-CJ)..... 0 <( 0-_ 0- ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Todd J. Haas, ~ ITEM NO. Engineering Waive Hearing/Adopt Assessment Roll/ t-f.9-39/1970 - 148th Avenue NW/WM The City Council is requested to approve the resolution adopting the assessment roll for the improvement of watermain for Project 99-39, 1970 - 148th Avenue NW. The property owner has waived the public hearing (see attached letter). / / CITY OF ANDOVER COUNTY OF ANOKA , STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN PROJECT NO. 99-39.1970 _148TH AVENUE NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of ~ years, the first of the installments to be payable on or before the 1st Monday in January, 2001 and shall bear interest at a rate of ~ percent per annum from the date of the adoption of this assessment resolution. 3. The owners, of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 3rd day of October ,2000, with . Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk , Q9' 3'=, " ~ " cate fZlt If} . ,...:_-- n ~- (' C ~, ~. !~:~ J) 1\ LV' i 1, (I _. -'-- Andover city Engineer DEe - 8 1999 1685 crosstown Boulevard NW Andove r, MN 55304 CITY OF ANDOVER Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements or watermain, sanitary s ewe r I storm sewer and streets (circle one or ~ore) with the costs or the improvement to be assessed against my benefitting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 5 year period. ...~ "'\$0 .....o.ive ()'./W'V r,t":"'T'S -+e ~ O-$SeSSme>'1+ ~. Sin _rely, . prooer owner g,e;zy 168/456tV Addre s city, State, Zip If!~() /4g4t A (/E A111 Phone (Homel AJ1(P6VE~ /1;(53(3:]4- -- (Work) .!- ~~ 754-)9g(-- .d: 422 ~l7f1 / ... / i; N ~ 0 ...... CO CO ~ It) EI} ...I EI} ...I 0 ~ !; 0 c ~c::: CD ~ N <0 r-- WI- ...... >Z ...... OW EI} C:i!E CI) I~ 0 - zC/) III ~ N 0::: cO <(ffl It) - r-- 0 III ...... LLC/) 0 CI) ...... 0 ... EI} OC/) N CI) - >-<( ..... c: i~ 0 '0:1' ~ N 1-...1 N cO -<( r-- O- N ...... 0 M ...... W ..... EI) N c.. ~~ 0 C/) 0 ~ "! Z <0 r-- Z ...... ...... a. EI} i, 0 .......-~MO "! <'!C!'<l;<'!C! ~ <0 LOv<OO>O r-- .....VLOO ...... OT"""T"""T""" ~ ...... ";MN~ Z W EI} Y7 Y7 Y7 Y7 Y7 W => 0 0 NM~LO<O Z 00000 CD Z 00000 O'l W ~ <( NNNNN C") ~ 0 10 ....I I 0 en <( O'l -- ~~ ca O'lZI O'l Cii '!:t:-I- ..... ..... ....I 1-<(0::> -- 0 O'l tit I- <( O~v 0 0- UJO::..... - ctl..... c: c.cn 0 ....,UJ' UJ :3 .- OJ Z O~~ ~ 0 U '- E .!: 2 0::: ll:::~0'l .... c: 0- ..... 0 <( 0-_ 0- ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ) DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item ~ Todd J. Haas, ITEM NO. Engineering Waive Hearing/Adopt Assessment Roll/ I ~~0-25/3532 - 142nd Avenue NW/WM The City Council is requested to approve the resolution adopting the assessment roll for the improvement of watermain for Project 00-25, 3532 - 142nd Avenue NW. The property owner has waived the public hearing (see attached letter). / / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA I RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN PROJECT NO. 00-25, 3532 - 142ND AVENUE NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of ~ years, the first of the installments to be payable on or before the 1st Monday in January, 2001 and shall bear interest at a rate of ~ percent per annum from the date of the adoption of this assessment resolution. 3. The owners, of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 3rd day of October ,2000, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk _...,,~_.. ...-.........- ------ -- - 00 - 2.~ I 0" ~- " Date ! . i -0 ~ ') -r; 0 ...J I Andover City Enginee~ 1685 c~osstown aoulevard NW Andove~ , i1N 55304 Re: Municipal Imp~ovements Dear city Engineer: We do hereby petition for improvements of~at~rmain~sanitary s ewe r , storm sewer and streets (circle one or more) with the costs of the improvement to be assessed against my benefitting property, said petition is unanimous and the public hearing may be ";/'ai ved. We would like to be assessed over a 5 year period. "'..... ...'so "-,,,,',,~ O~ r; t;'r" So ~ 0- 0"- s:5.5 + (,... . . ./ / Sincerely, l -. ::> e.. ~'Y1e"" . t.('..""-'J. /~..4 J4/~ cJ . /-!f ,;;?,g; t2 7 7. I-Il: ~ ~ property owner '3 ~ - 3 J- ~ I V J. d> ;,:;ve- "vI/v' Address city, state, Zip ;90 1)1J \J F''2/ r-'< ."-." !:.~ \~ 3r;) 5" J ~ 16 phone (Home) (Work) ft;(J- lj}'7.30f8 / .' I ~; ..... ~ N LO <0 0 ~ .0 ...I EI} ...I EI} 0 ~ ~; LO c 0::: CD ~ ~ 0:::1- M ...... Wz q ...... >W EI} O:i!E CI) i~ LO CCI) - III ~ ~ ZCl) (Q 0::: M <(W - ...... I ..... 1Il 0 LLCI) 0 CI) ...... 0 ... EI} OCl) M CI) - ~~ '0:1' c: i~ LO '0:1' ~ 0 N M -<( ...... O- N q 0 M ...... W Q) EI} N c.. i~ LO CI) 0 ~ ~ Z M ...... Z 0 ...... a. EI} ~i LO ~ONT'"O ~ C"1"lC"1f'.:~ ~ M 0.......... LOa ...... T'"OLOl!) ~ q LO.....COCll ...... MN~ z w EI} Y7 Y7 ffl Y7 Y7 => W 10 0 NM<:tLO<O Z M Z 00000 W 00000 LO ~ ....: <( NNNNN N 0 CD ....I I 0 N <( 0 -- '<t~ OZo O'l ctl ca =t:t:-Z ..... ..... ....I I-<(N -- 0 O'l tit I- <( O~<:t 0 0- We:::..... - ctl..... -,W' W c: c.cn 0 :3 .- OJ Z Ol-N ~ 0 u .... o:::<(('f) E c: OJ 0:: O-~~ "C "E 0 <C 0-_ 0- ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Todd J. Haas, ~ ITEM NO. Engineering Waive Hearing/Adopt Assessment Roll/ I 00-1/3148 Bunker Lake Boulevard NW/WM q. The City Council is requested to approve the resolution adopting the assessment roll for the improvement of water main for Project 00-1,3148 Bunker Lake Boulevard NW. Staff is trying to contact the property owners to obtain a waiver for the public hearing to the assessment for the City Council meeting. / / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA / RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN PROJECT NO. 00-1, 3148 BUNKER LAKE BOULEVARD NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of ~ years, the first of the installments to be payable on or before the 1st Monday in January, 2001 and shall bear interest at a rate of ~ percent per annum from the date of the adoption of this assessment resolution. 3. The owners, of any property so assessed may at any time prior to certification / of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 3rd day of October ,2000, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / m. co ~ M r-..: <0 r-. ~ .0 EI} ...I EI} ...I 0 ~ ~; co c 0:::0::: CD ~ ~ M It) WI- ...... >Z ...... OW EI} C:i!E CI) i~ CO - zCl) III ~ ~ 0::: M <(ffl to - It) M III ...... LLCI) 0 CI) ...... 0 ... EI} OCl) N CI) - ~~ M c: i~ CO o:t ~ ~ N M -<( It) O- N ...... 0 M ...... M EI} W M c.. 0 I~ CO CI) ~ ~ M ~ Z It) Z ...... Z - ...... a. EI} 0 0:: I, CO NLO.....COO ~ ~ ~C"!I'-:...-:C! ~ M <OM~COO It) 0)00.....00 W ...... 0)0.....0 ....I ...... MMN~ => 0 EI} Y7 Y7 Y7 Y7 Y7 ca W W CD () NMvLO<O 00000 ~ co Z 00000 <( cO <( NNNNN ..... ....I 0 10 ....I o 0:: 0 co <( -- ..; CO OZW O'l Cii =t:t:-~ ..... ..... ....I I-<(Z -- 0 O'l tit I- <( ()~=> 0 co..... 0- We:::ca - c c.cn () ...,~CO W :3 .- OJ Z ~ 0 U .... O<('<:t E .5 OJ 0:: o::~..... ......... 0- C") 0 <( 0- c: 0- ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Todd Haas, #' Engineering ITEM NO. JItPprove Quote/00-28/Misc. Park Trail Improvements The City Council is requested to approve the quotes for Project 00-28, Miscellaneous Park Trail Improvements. The quotes are scheduled to be opened on Tuesday, October 3, 2000. Staff will provide the quotes at the meeting. Note: If the City Council recalls, the quotes that were previously forwarded to the Council were over the $50,000 limit for quotes. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Community Development ITEM NO. Approve Final Plat David L. Carlberg North Valley Ridge Community Development Director eX\. The City Council is requested to approve the resolution approving the final plat of North Valley Ridge. The final plat is found to be in compliance with the preliminary plat. It is recommended that the final plat be approved subject to the following stipulations: 1. City Attorney presenting a favorable title opinion. 2. Security to cover legal, engineering, street sign and installation costs to be determined by the City Engineer. 3. The developer escrow for the uncompleted grading of this site which is to be determined by the City Engineer or if the site is completed, a letter from the developer's engineer that lots '\ and streets are graded according to the grading plan submitted and approved or any / revisions thereof. 4. Street light costs to be paid to Connexus Energy. Costs to be determined by Connexus Energy. 5. The final plat not be signed by the Mayor and Clerk until there is an executed Development Contract and escrows paid. 6. Receipt of all necessary drainage and utility easements within and outside the plat if necessary. 7. Developer is responsible to obtain all permits from U.S. Army Corps of Engineers, DNR, LGU, LRRWMO, MPCA and any other agency that may be interested in the site. 8. Park dedication and trail fees as required. 9. Contingent on staff review and approval for compliance with City ordinances, policies & guidelines. 10. Relocation of the existing accessory structure (garage) on Lot 1, Block 1 to comply with all applicable ordinances and codes. Note: The variance was approved as a part of the approval of the preliminary plat. CITY OF ANDOVER COUNTY OF ANOKA , STATE OF MINNESOTA RES. NO. R -00 MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL PLAT OF NORTH VALLEY RIDGE, AS BEING DEVELOPED BY WOODLAND DEVELOPMENT CORPORATION, IN SECTION 15-32-24, Anoka County, Minnesota, WHEREAS, the City Council approved the preliminary plat of North Valley Ridqe ; and WHEREAS, the Developer has presented the final plat of North Valley Ridqe: and WHEREAS, the City Engineer has reviewed such plat for conformance with the preliminary plat; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of North Valley RidQe contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal, engineering, street sign and installation costs as determined by the City Engineer. 3. The developer escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site is completed, a letter from the developer's engineer '\ that lots and streets are graded according to the grading plan submitted and approved / by the City. 4. The final plat not be signed by the Mayor and Clerk until there is an executed Development Contract and escrows paid. 5. Street light costs to be paid to Connexus Energy. Costs to be determined by Connexus Energy. 6. Receipt of all necessary drainage and utility easements within and outside the plat if necessary. 7. Developer is responsible to obtain all permits from U.S. Army Corps of Engineers, DNR, LGU, LRRWMO, MPCA and any other agency that may be interested in the site. 8. Park dedication and trail fees as required. 9. Variance from Ordinance No. 10, Section 9.06A2 for the 150'x1'50' buildable area requirement for Lot 2, Block 2. 10. Relocation of accessory structure (garage) on Lot 1, Block 1 to comply with all applicable ordinances and codes, 11. Contingent on staff review and approval for compliance with City ordinances, policies and guidelines. Adopted by the City Council of the City of Andover this 3rd day of October ,2000. CITY OF ANDOVER ATTEST: , I J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION J DATE: October 3. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning ITEM NO. Amend Ordinance No.8, Section 8.07 Jeff Johnson, Zoning Administrator Administrative Permit Procedure Temporary Outdoor/Special Events JJ. The City Council is asked to review and approve an amendment to Ordinance No.8 (the Zoning Ordinance), Section 8.07 - Signs and Section 7.03 - Special Uses. Said amendment would require an administrative permit process (as opposed to a Special Use Permit process) for the issuance of signs or similar devices related to, and a part of, temporary outdoor promotional events (grand openings, anniversaries, carnivals and similar events) in non residential zoning districts provided such event does not exceed ten (10) calendar days per year. / Plannin~ and Zonin~ Commission Recommendation The Planning and Zoning Commission at their September 12,2000 meeting recommended approval (unanimously) of this amendment to the City Council. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO.8 AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE OF THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains as follows: Section 7,03 - Special Uses. In All Districts Antenna in excess of thirty-five (35) feet in height. Area identification signs in all projects offive (5) acres or more. Blacktop or crushing plant for highway materials. Commercial animal training. / Deeefatieas, bannem iilla ether temperary sigas ad'lertisiag a ea2aaf, sfleeial sale, sporting S'leat or etHer similar simatieR. Excavation, except when a building permit has been issued. Marquees of any type, with or without signs. Planned Unit Developments meeting the requirements of Section 4.18 and within the minimum standards required by this Ordinance. Public utility structures or uses except when constructed upon public right-of-way. Real estate signs over thirty-two (32) square feet per lot frontage and exceeding other sign area limits in business and industrial areas shall require a Special Use Permit. Signs on benches (not in City Parks), newsstands, cab and signs, bus stop shelters and similar places. The lise of Seafefl lights, eanners aRe similar eeviees. 1 Section 8,07 - Sie:ns, (D) General Provisions (2) Signs Allowed by Special Use Permit. The following signs shall be allowed by Special Use Permit only: e, DeeoratiOl'iS, banners, and other teffifJorary sigHs advertisiHg a bazaar, !Jfleeial sale, sflertiHg eveHt or other similar sitHatioH, may l3e permitted withiH the plH:Jlie right ef way pn3'liEled a Specia-l Use Permit is granted fer a specified time net te e)weed fifteen (15) days. d. The lise of seareh lights, baflHers and similar devises shall reqHire a permit. The permit shall be va-lid for He more than teH (10) eOflseel:ltive days. No mere than three (3) permits shalll3e granted duriHg any ealeaaar year. (3) The following signs are allowed without a Special Use Permit: [ The City Administrator or designee may approve signs or other devices for the purpose of which is to attract attention that do not I comply with the standards ofthis ordinance when such signs or devices are directly related to, and part of, temporary outdoor promotional events (grand openings, carnivals'. craft shows. flea markets and other similar events). Such events shall not exceed ten (10) calendar days per year. Examples of the signage and devices that may be approved in this manner are spotlights, skvtrackers. balloons. portable signage. and similar devices. when such signage and devices are found by the City Administrator or designee to be in conformance with the public health. safety. and welfare, All requests for approval by the City Administrator or designee responsive to this paragraph shall be made with the initial application for a temporary outdoor promotional event and a fee in support of the application as set by City Council resolution. All other portions of this ordinance shall be re-numbered and alphabetized accordingly, and remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this _ day of ,2000. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk 1. E. McKelvey, Mayor 2 CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION September 12,2000 DATE AGENDA ITEM ORIGINATING DEPARTMENT APPROVED FOR AGENDA 6. Public Hearinl!: Planning Amend 'Ordinance No, 8, Section 8,0' JeffJohnson Administratiye Permits for Special E' ~nts BY: BY: REOUEST The Planning and Zoning Commission is asked to hold a public hearing to review the attached amendment to Ordinance No.8 (the Zoning Ordinance), Section 8.07 - Signs and Section 7.03 - Special Uses. Said amendment would require an administratiye permit process for the issuance of signs or similar devices related to, and a part of, temporary outdoor promotional events (grand openings, anniversaries, carnivals and similar events) in non residential zoning districts , provided such event does not exceed ten (10) calendar days per year. / / PRINTER'S AFFIDA VIT OF PUBLICA nON . ----~.._--_.-..... NOTICE OF PUBLIC HEARING STATE OF MINNESOTA ) County of Anoka ) SS C1lY OF ANDOVER COUNlY OF ANOKA STATE OF MINNESOTA The Planning and Zoning Commission of Peter G, Bodley, being duly sworn, on oath says that he is the managing editor of the : the City of Andover will hold a public hearing newspaper known as the Anoka County Union, and has full knowledge of the facts which : at 8:01 p.m., or as soon thereafter can be ~ heard, on Tuesday, September 12, 2000 at are stated below: . Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review an amend. (A) The newspaper has complied with all of the requirements constituting qualification ment to Ordinance No.8, the Zoning Ordinance (Sections 8.07 . Signs and 7.03 - as a qualified newspaper. as provided by Minnesota Statute 331A.02, 331A.07, and other \ Special Uses) Said amendment would require applicable laws, as amended, ) an administrative permit process forthe '. issuance of signs or devices related to, and a . part of, temporary outdoor promotional events (B) The printed NOTICE OF PUBLIC HEARlt-;G, (Ordinance No, 8) which is attached , (grand openings, anniversaries, carnivals, and was cut from the columns of said newspaper, and was printed and published once each week , similar events) in commercial 'and industrial ) zoning districts provided such event does not for two successive weeks; it was first published on Friday. the 1st day of September, 2000 exceed ten (10%) calendar days per year. and was thereafter printed and published on every Friday to and including Friday, the 8th All written and verbal comments will be day of September, 2000, and printed below is a copy of the lower case alphabet from A to Z. received at that time. A copy of the proposed ordinance amendment will be available for both inclusive, which is hereby acknowledged as being the size and kind of type used in the review prior to the meeting at City Hall. Please composition and publication of the notice: contact Jeff Johnson, Zoning Administrator with any questions at.(612) 767-5142. abcdefghijklmnopqrstuvwxyz -s- Jeff Johnson Jeff Johnson, Zoning Administrator abcdefgh ij kl m nopq rstu vwxyz a bcdefghijklmnopqrstuvwxyz Published in Anoka Co. Union Sept 1 N 8, 2000 - -.-.'--..---.- ~ Managing Editor Subscribed and sworn to before me on this 8th day of September, 2000 I ~~. ~'^^^"'^^^. 18 DIXIE L. rviASON ~ ,: NOTP,nv PlJoL!C - L'I",NESOTA ~ Notary Public ' ..... My Comm[s::;:D:ll1:~h\..:) 1-31-2005 :' . ~ PRINTER'S AFFIDAVIT OF PUBLICATION ,- NOTICE OF PUBLIC HEARING STATE OF MINNESOTA ) County of Anoka ) SS C1lYOF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA The Planni~g and Zoning Commission of Peter G, Bodley. being duly sworn, on oath says that he is the managing editor of the . the City of Andover will hold a public hearing newspaper known as the Anoka County Union, and has full knowledge of the facts which at 8:01 p.m., or as soon thereafter can be , heard, on Tuesday, September 12, 2000 at are stated below: Andover City Hall~ 1685 Crosstown Boulevard NW, Andover, Minnesota to review an amend:' (A) The newspaper has complied with all of the requirements constituting qualification ment ~o Ordinance No.8, the Zoning \. .Ordinance (Sections 8.07.- Signs and 7.03 - , as a qualified newspaper, as provided by Minnesota Statute 331 A,02, 331 A,07. and other --, Special Uses) Said amendment would require applicable laws. as amended, , an administrative permit process forthe- issuance of signs or devices related to, and a (B) The printed NOTICE OF PUBLIC HEARING, (Ordinance No, 8) which is attached part of, temporary outdoor promotional events (grand openings, anniversaries, carnivals, and was cut from the columns of said newspaper, and was printed and published once each week ; similar events) in commercial and industrial ; zoning districts provided such event does not for two successive weeks; it was I1rst published on Friday, the 1st day of September, 2000 . exceed ten (10%) ca-Iendar days per year. and was thereafter printed and published on every Friday to and including Friday, the 8th . All written and verbal comments will be day of September, 2000, and printed below is a copy of the lower case alphabet from A to Z, received at that time.. A copy of the proposed . ordinance amendment will be available for both inclusive. which is hereby acknowledged as being the size and kind of type used in the review prior to the meeting at City Hall. Please composition and publication of the notice: contact Jeff Johnson, Zoning Administ~ator > with any questions at (612) 767.5142. abcdefghijklmnopqrstuvwxyz + J~ff Johnson Jeff Johnson, Zoning Administrator abcdefg hi jkl mnopqrstuvwxyz abcdetghijklmnopqrstuvwxyz . Published in Anoka Co. Union Sept, 1 &: 8, 2000 I { ,. . - -<'. -. - -.....,-.----. Managing Editor Subscribed and sworn to before me on this 8th day of September. 2000 0 ~~. . e DIXIE L. MASON ~ ~JOTARY PUSc!C - L1.ii~;ESOTA ~ Notary Public " My Cc~:r.;ss'co G):..51-31-2w"S ~ .~~...............~........",..,. , '\ ) '\ \- / (~IUJ 4JU! JO 'pJOM '~Un) SI'L$ J~llUW ~AOqU ~41 JOJ P~gJU4J ,(lIunpU ~le~ (0 (~IUJ 4JU! JO 'pJOM '~Un) SZ'OI$ J~llUW ~Aoqe ~41 JOJ MUI ,(q p~Molle ~lm WnW!XUW (z) (~lUJ 4JU! JO 'pJOM '~Un) ~Jeds ~[quJudwOJ JOJ SJ~sn 0 SZ'OI$ lepJ~WWOJ ,(q p!ed ~lUJ P~!J!SSUp IS~MO'l (Il NOLL VWlIOilNI 3.1 VlI --------...----------------------------------------------------- CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning ITEM NO. Approve Resolution Setting Fees Jeff Johnson, Zoning Administrator Administrative Permit Procedure Temporary Outdoor/Special Events Jj The City Council is asked to review and approve the attached resolution that establishes a $100.00 permit fee for temporary outdoor promotional events in non residential zoning districts (not to exceed ten {1O} calendar days per year). I / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. - A RESOLUTION SETTING FEES FOR TEMPORARY OUTDOOR PROMOTIONAL EVENTS (GRAND OPENINGS, ANNIVESARIES, CARNIVALS AND SIMILAR EVENTS) IN NON RESIDENTIAL ZONING DISTRICTS. The City Council of the City of Andover hereby resolves: Temporary Outdoor Promotional Fee $100.00 Per Event Adopted by the City Council of the City of Andover on this _ day of ~ 2000. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk J. E. McKelvey, Mayor .I CITY OF ANDOVER REQUEST FORCOUNCILACTION DA TE: October 3 ?OOO AGENDA SECTION ORlGINA TING DEPARTMENT Non-Discussion/Consent Item Finance Brian A. 9Nans:m IT8VI NO. 1,,1,~ease Letter of Credit - #96-30 Cherrywood ES:ates- ~ecial A~lIents ReleasE' T .E'tter of Credit - #96-~O ChE'rrywood F.states Reqnest~ The Andover City Council is requested to approve the release ofletter of credit #98-17 in favor of the City of Andover provided by First National Bank of Elk River on behalf of Woodland Development Corporation. This release eliminates a balance $26,976.00. I Contingent upon Finance Director's review of escrow accounts. / CITY OF ANDOVER REQUEST FORCOUNCILACTION / DA TE: OdobP.l' 3 ?OOO AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Finance Brian A. SNanoon ITEM NO. ~~ Letter of Credit - #95-1 Woodland Creek 5th Addition - ~ecial A~~lIents Rele~se T ,etter of Credit - #95-1 Woodland Creek 5th Addition Request. The Andover City Council is requested to approve the release of letter of credit #98-22 in favor of the City of Andover provided by First National Bank of Elk River on behalf of Woodland Development Corporation. This release eliminates a balance $6,158.39. I Contingent upon Finance Director's review of escrow accounts. I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning ITEM NO. Amend Ordinance No. 201 Jeff Johnson, Zoning Administrator Manufactured Homes ~:orary Mobile Home Permit , LD, The City Council is asked to review and approve an amendment to Ordinance No. 201 - An Ordinance Regulating Manufactured Homes. Said amendment would allow the Building Official to issue temporary mobile home permits (up to 180 days) on residential lots outside the Metropolitan Urban Service Area when the principal structure has been damaged by a disaster. , J \ CITY OF ANDOVER I COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 201A AN ORDINANCE AMENDING ORDINANCE NO. 201 - REGULATING MANUFACTURED HOME PARKS IN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: Section 6. Temporary Mobile Home Permit. The Building Official may issue a permit for a mobile home to be placed on a single familv residential zoned lot outside the Metropolitan Urban Service Area onlv when the principal structure has been damaged by a disaster. The mobile home shall be used for temporary dwelling purposes and shall be removed from the residential lot within one hundred and eighty (180) davs from the date the permit was issued. \ All other portions and sections of this ordinance shall be re-numbered and remain ) as written and adopted by the City Council. Adopted by the City Council of the City of Andover on this _ day of _,2000. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk J.E. McKelvey; Mayor / CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion City Clerk D. OjJ/ ITEM NO. Declare Costs/Order Assessment RolI/2000 Delinquent Mowing Charges eX/. The City Council is requested to adopt the attached resolution declaring costs and ordering the assessment roll for delinquent mowing charges. The total charges were $105.00. The delinquent balance will be charged a 20% administrative fee plus interest at the rate of 8% for collection with the 2001 taxes. , ) ; CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO.R A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT MOWING CHARGES. The City Council of the City of Andover hereby resolves: WHEREAS, delinquent mowing charges in the amount of $105.00 exist as of September 30, 2000; and WHEREAS, Section 5 or Ordinance 219 provides for the collection by assessment of unpaid mowing charges. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA: The amount of the cost to be assessed against benefited property owners is declared to be $105.00 plus an administrative fee of 20%. , J The assessment shall be payable in equal annual installments extending over a period of one year. The first of the installments to be payable on or before the first Monday in January 2001, and shall bear interest at the rate of 8 percent per annum from the date of the adoption of the assessment resolution. The City Clerk, with the assistance of the Finance Director shall forthwith calculate the proper amount to be assessed against every assessable lot, piece or parcel of land, without regard to cash valuation, as provided by law, and the Clerk shall file a copy of such proposed assessment in the Clerk's office for public inspection. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the City Council of the City of Andover this 3rd day of October, 2000. CITY OF ANDOVER Attest: J. E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3. 2000 AGENDA SECTION ORIGINA TINYEPARTMENT Non-Discussion City Clerk U, 0 ITEM NO. &. Schedule Hearing/Delinquent Mowing Charges The City Council is requested to adopt the attached resolution scheduling a hearing for the purpose of certifying delinquent mowing charges. The date of the hearing will be the first meeting in November. \ " CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NO.R A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT OF DELINQUENT MOWING CHARGES. WHEREAS, in accordance with City Ordinance 219, a listing of delinquent mowing charges has been prepared. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA: 1. A hearing shall be held the _ day of November, 2000 at the Andover City Hall at 7:00P.M. to pass upon such proposed assessment and at such time and place all persons affected by such proposed assessment will be given an opportunity to be heard with reference to such assessment. , '. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed ) assessment to be published once in the official newspaper at least two weeks prior to the hearing. The Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll no less than two weeks prior to the meeting. 3. The owner of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole assessment with no interest. Adopted by the City Council of the City of Andover this 3rd day of October, 2000. CITY OF ANDOVER Attest: J. E. McKelvey - Mayor Victoria Volk - City Clerk . , ,/ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: October 3.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item/ADD-ON Todd Haas, ~ Engineering ITEM NO. 20. Approve Quote/00-28/Misc. Park Trail Improvements The City Council is requested to approve the quotes for Project 00-28, Miscellaneous Park Trail Improvements. Quotes received are as follows: Hardrives, Inc. $35,845.00 ACI Asphalt Contractors Inc. $35,923.00 WB Miller, Inc. $47,272.00 Hard rives , Inc. has successfully performed other projects for the City. l'tU. ='O,:} r-t:lIQO/ IQlQb . 763 755 8923 SSP 28 20aa 09:04 FR CITY OF ~R 763 755 8923 TO 42BB868 p.aS/49 ENGINEERING OEPARTMENT SCHEDULE OF PRICES Park Project. Miscellaneous ParlclTren Improvements, Project Numb~r 00-28 Quoter mU$l: fill In unit prices in numeral!>; make extension for BOlCh Item and total the quote. For complete information conceming the~ Items, see Plans and Specifications, Including Special Provisions. .Quote Opening 3:00 PM, October 3.2000 Andover City Hall. 1685 Crosstown Blvd, Andover, MN 55304 , I , . :r~r~7' ,~,:-. .:' ~"1:~~': ',':~ ..::;: ;':,:,::'~ :,:~: .'~:~' '::':;:',:',',~, .:: ~',' ',':~:?:J:~~;rr' ::'g~~.~~~trfF?~:: ..~~.::~: ::'_':":'~: .:~~'~.';:',::,~'i: ~::':':?:;~) I I , I'~'I '. I " ., ,..,'".' .. ,,, ." '..,.,' "'~' ._,.,...,....",.",........"..JI i ; (1 .~_.:..-.._..:.....,':~l:..._...:.'-'.:.~.. ,.l'.. '...',' '^_.:.~_.)~.:.~...:... ~~J.5.!2.....:::.;.;~.,~~lil'a , I 1 Common excavation 103 $ S' ~ ex::> $ .f',=>~ 0 c I I Cubic Yard 2 Class 5 Gravel 107 t.JHL OD sSi3lo 6-c Ton . 3 Bituminouc Mixture Type 41A 102 1..l.1!L 00 ~ DO We3r Course Ton 4 Topsoil Borrow 51 $ 30 DO $/f36 00 I Cubic Yard 5 SoClOfng 423 S Jo 00 $B~o DO Square Yard I ! 6 Bituminous Removal .112' ~ 00 $/ /;'0 00 Cubic Va~ qt. e)(;) $ Jooa 7 20 Linear Feet of 1S. eM? . 1 sA. OOt)-' 60 . w/Aprons Lump Sum SASE QUOTE TOTAL $ 3~glfJ: BASE QUOTE TOTAL AMOUNT r;;;1?1"J/~4? ~rJ/A-.uo Er~r #VN{j~€]) ~~tfG" (Written In Words) . HARD RIVES, INC. 14475 QUIRAM DRIVE , ROGERS, MN 55374-9461 ._--~ -.- 6 OCT 03 2000 14:48 4288868 PAGE,06 , SEP 29 2000 10:07 FR CITY OF ANDOVER 753 755 8923 TO 5375577 P.08/49 , ENGINEERING DEPARTMENT SCHEDULE OF PRICES Park Project, Miscellaneous ParkfTraillmprovements, Project Number 00-28 Quater must fill in unit prices in numerals; make extension for each item and total the quote, For complete information concerning these items. see Plans and Specifications. including Special Provisions. "Quole Opening 3:00 PM. October 3. 2000 Andover City Hall, 1685 Crosstown Blvd, Andover. MN 55304 I'~ ~ ,-- -~ r"'1-r""'1'f<;'T""-'-'-'~'-"---'~-'T"-"""'" ........ '---"--T" ~":rT""" ........,.......-.'"'1 -,-_.' 1 '''"j '11';1 ,It. ")'- l-",_ 1 -.'~.'1\l."1.:j...l ( ".",1'1'" - ,'j,f:'\'I'- '-I <:. ,~::-.., .,..': I !, :",;,,',~<< : ',:(:' '" : ~,~:.' "":'. ~:: r...',",~~~k>:<~: ..'_.__~. '"~,,., -::",::.::':f'~,.,_;;~~;li ~J;';j.';l '0'" ' ,,'t, . ,',I" '.' ""'" ".,l. ;,.,.< 'I' ,I' .'.'.. -"..... '.""'" '" E" -,. '. 'J ]' . I I ',- ..... _ ~ . ,. , ., ' _ . , _ c' . _, '. ,.' , I ~ ~ '. . ... ' I ~~~ ,11;1... "'~~'"'"'~--"'-'_'l,;..."\;;-".._..il"I.c:;~..~~_;;;w:.'_1 l.:. I~L&:.",--- __I.,._.."'.._.....~.....'"t 1 Common Excavation 103 $ 57 00 $ ~:nl DO Cubic Yard , 2 Class 5 Gravel 107 $ LJ.~ CO $ ~ J3b 00 Ton 3 Bituminous Mixture Type 41A 102 $ /7 ') 00 5171 ~50 DO Wear Course Ton 4 Topsoil Borrow 51 $ 5f:, 00 $ 'J ZS{, eO Cubic Yard , 5 Sodding 423 $ 6 DO $ ./S38' 00 Square Yard , 6 Bituminous Removal ',112 $ -, b 00 $ 1:.7J. 00 Cubic Yard 7 20 linear Feet of 15" CMP 1 $ /1000 DO $ JfOOD 00 w/Aprons ' , Lump Sum BASE QUOTE TOTAL $ J~ 9~J BASEQUOTETOTALAMOUN;n,\~I:1'l. ~~cl r\A~ k.~rve.dr~'r ~ ( ritten in Words) 6 . ~ , ~ ENGINEERING DEPARTMENT SCHEDULE OF PRICES ~. Park Project, Miscellaneous ParklTraillmprovements, Project Number 00-28 ~ Quoter must fill in unit prices in numerals; make extension for each item and total the quote. For complete information concerning these items, see Plans and Specifications, including Special Provisions, .Quote Opening 3:00 PM, October 3,2000 Andover City Hall, 1685 Crosstown Blvd. Andover, MN 55304 ~ il:~lifEi:ti!mli;llmi~lii.WIlSjj!iW(*~~ljjii"i.5MJJlf~!Jt"~iW~l~llf~'i'i'7,jf; ~ii'J'SmjM'1ffiEDli~: r*~"~~JW~'!t~i\!tr ld:iiifli'(llf,'8; :l'~!\!l!l;I~G1\JomEji!)~. ~.~ ,; ~. " .!jij ~ . ,,~'1llif'';;'" .. N !l.'i\1"~ilfilili'-'!J ' " ;~Jl'l';"~~wilt j",l!ll~;i.~~t\;I,. 'E;,;n!!iIJ~" '\;0',,,,,, "'" ,~!Jl,~"il,rljl~~1f~r 'J;i~ l~mflf;""~#~:','ii"..'l:~$"1tjfM 4,\,1oj..., ,." - .', """'.'~-' ".', JJI_ '~~H'_''';' .~.r:: ~(~~"~'~~"~Jffi~"111 ;~\'\~i,if ~"~,I~~fi J.~;' ~'~~, ~,~';". .~' Jm ,se 'to mler~tliiJt.:; 'Iffit~, "Ji ilj;1ji1.":lmEM?rtil\;~f: 1!f1~~"feRieE1lJ~I%.1~1~~ ~'iJR",lif[A'Mel!l )ij!J '. , Ih~IiJ.~l!JM~~~~~ ~i!&lr~n~/jJ!]t~J2#"''''~'~'''\''~;\jf.ir,l';~fil\r~1 :~~ ,.a.1!T?~'1l}~!t'.i-""'~ ~f;f~.(C1 ~~n',,*,~ 'c" .r,.~"'~'-<~""'T'-''''''_~~'' ,.1 '. ,: ,~~ _. ~-",;. . "i'.\~\t,l,. '''",',''"'^~';''''''''',,'',<lL'''~," ,-, .;""-,, , __ '.', , - ','IIDEM~N0.':~: :,1;j;1\tfWiti;J..r~l1d'~ND'rl!JNJmS~*j@~i~JJ, :"<;;1., , !i~1ii,\J~N\JjIJ!ii{~~W4 ~,~"\iill!i,l?"t1&,,'\1>;at1! ~~1D'dl!lff:AgsW~ems'''' " -t., .';,\" a_~~'<T It,,,:,~,~,,;;".;...I!',~ '. ,t,;~~.....,' ~ ~1.1"lif:i.""~."W,~.,,,,,,,,,..'iJJ,,-,,!,O)::i,~;-'l"_'~,,, ~,:r~~,. .,,::!;,....=, .."..,p,;.;".,'....,,,',,H...,.,....."',/,.,,.,_k.:.. __ ,jW ,,; ~"',L.,,:l,_ "''''''''.'' ,"",>,,, ",:".j".,:.,:.,'~J.".'ft,..... 1 Common Excavation 103 $ lIS' C>~ $ lu:"fs o~ Cubic Yard . ~ 2 Class 5 Gravel 107 $ '70 O~ $'7.1-"'iO C~ Ton " 3 Bituminous Mixture Type 41A 102 $J'i?s co $ J g I <{?o co Wear Course " Ton 4' Topsoil Borrow 51 $ ,<;0 00 $3Jo~c CC , CubicYard -,:" .' Sodding . : 'JI 00 $ 4..~ co 5 " 423 $ Square Yard ~ <6 Bituminous Removal " ': 112" $ ..,"~ s-c, $' <S"c 1- ' c,y Cubic Yard ..,..; ,..' . . 7 20 linear Feet of,15" CMP 1 $ '8'i.so .,.00 $ ~<S'O' O~ I' '. w/~prons ' , Lump Sum . , , BASE QUOTE TOTAL $ 4 If I .:4. 7.1.. 90~' , , ~ BASE QUOTE TOTAL AMOUNT 1='or1-y .s- e. v ~..... ~c:. '"-~C1...J .,....... hl.>..).-.I S'",...~..'ty 'N (Written in Words) C1...d n...J,c.... ~ I , ~ I LJ 6 DATE October 3. 2000 ITEMS GIVEN TO THE CITY COUNCIL . Planning & Zoning Minutes - September 12, 2000 . Letter from Mary Liz Holberg, State Rep. - September 18, 2000 . Letter to Cheryl Marshall - September 25, 2000 . Ehlers Advisor . Final PlaUNorth Valley Ridge . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU, . , CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date October 3, 2000 AGENDA SECTION ORIGINATING DEPARTMENT Approval of Claims Finance Jim Dickinson I ITEM NO. Schedule of Bills I REQUEST: - The Andover City Council is requested to approve total claims in the amount of $351,057.85 , BACKGROUND: Claims totaling $245,416.72 on disbursement edit list #1 dated 09-26-2000 have been issued and released. Claims totaling $105,641.13 on disbursement edit list #2 dated 10-03-2000 will be issued and released upon Council approval. Date: 10-03-2000 Approved By: , "''''(!f' ... '" "' . > < . 0'" . Q ~ . .,. Z"'. . .. >. . o. . Jk. U... .,. o . . o. . 1::0 : ~- : H \0.,. ... U 0... .,. >. . I .,. , .,. tfJ cr:... ..,. l-oot 0 00'" ... 0. r1 l.It '<1'''' ... U o Ul.,. ... ~..:l'" ... tfJ !lI ~U ......-tI..... ~ Q.l\O :..........: &1 .~~ .,. <It::E ..::I ... ... ... <It ... .. p,J . . '" :0000: ~ ~\O ... ... III ..::I . . '" ... 0000'" H lD <II ... C 4l r-I'" ... 0 r-I .............". 0 ~~ -.-4'" ... 0 c.. 1I1'" ......... tf.I ... \D \D \D \D ... \0 lw to ... N I '0 0... .. ...... 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