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Home My WebLink AboutAugust 3, 20239kC I T Y O F NDovE801 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting August 3, 2023 6:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes — 6/01 /23 4. Agenda Approval 5. Andover Community Center Update — Administration 6. ACSO Update 2nd Quarter 7. Park Dedication Improvement Fund 2"d Quarter Report - Finance Department 8. Update of Newsletter Park Survey 9. Discuss 2024 Playground Replacements 10.Outstanding Items 11.Other Items or Updates 12. Chairs Report 13. Adjournment PARK AND RECREATION COMMISSION MEETING — JUNE 1, 2023 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Lindahl on June 1, 2023, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairperson Jake Widmyer, Commissioners Kristin Lackie, Jim, Lindahl, Sophia Newton, Shane Stenzel, Tracy Strombeck. Commissioners Absent: None Also Present: Parks & Streets Operations Manager Jason Baumunk Associate Planner Jake Griffiths Others RESIDENT FORUM No one appeared to address the Commission APPROVAL OF MINUTES April 20, 2023 Regular Meeting Motion by Lindahl, seconded by Stenzel, to approve the April 20, 2023 Park Commission Regular minutes as presented. Motion carried unanimously. May 4, 2023 Regular Meeting Motion by Lindahl, seconded by Strombeck, to approve the May 4, 2023 Park Commission Regular minutes as presented. Motion carried unanimously. May 18, 2023 Workshop Meeting Motion by Stenzel, seconded by Lackie, to approve the May 18, 2023 Park Commission Workshop minutes as presented. Motion carried unanimously. APPROVAL OFAGENDA Regular Andover Park & Recreation Commission Meeting Minutes — June 1, 2023 Page 2 Parks and Streets Operations Manager Baumunk stated there were no changes or additions to the agenda. RECOMMEND 2024-2028 PARK PLAYGROUND REPLACEMENT PLAN Mr. Baumunk explained that the replacement plan aims to get to 3 playground replacements per year. However, the approved budget will only allow for 2 playground replacements. Staff is looking for ways to cost save. Mr. Baumunk updated that currently the budget is $55,000 per playground, per year and will request to increase $5,000 per year, per playground. Commissioner Stenzel asked about the standard looks of playgrounds and wondered if more basic and old-fashioned equipment would be cheaper. Commissioner Strombeck asked about the determination of upgrade dates for playgrounds. Commissioner Lindahl asked about how often inspections are completed. Motion by Lindahl, seconded by Newton, to recommend the plan budget to the City Council. Motion carried unanimously. RECOMMEND 2024-2028 TRAIL CAPITAL IMPROVEMENT PLAN Mr. Baumunk explained that this item is regarding the new additions for trails. Mr. Baumunk updated that Segment 1 will stay where it is at and Segment 5 will get constructed in 2024 to tie into the neighborhood reconstruction project. Mr. Baumunk also updated that the Finance department ran a projected balance of the trail fund, the trail fund will be depleted after the 2024 projects, meaning segment 4 will be moved to 2025. Segment 2 will be done in 2026 and Boardwalk of Verdin is penciled in for 2027. Commissioner Stenzel asked about the DNR funding for Segment 4, and Mr. Baumunk updated that it would be a matching grant. Commissioner Stenzel also asked about the priorities for the trails and recommended moving the construction of segment 4 to 2026/2027 to save money and work on higher -priority segments first. Commissioner Lackie recommended that segment 4 should be a higher priority compared to segment 2. Commissioner Strombeck recommended moving segment 3 above segment 2. Motion by Strombeck, seconded by Lackie, to switch Segment 2 and Segment 3 on the Plan's priority list and recommend to the City Council. Motion carried unanimously. RECOMMEND 2024-2028 TRAIL RECONSTRUCTION PLAN Mr. Baumunk gave an update on the background information on the reconstruction plan. Motion by Stenzel, seconded by Newton, to recommend the 2024-2028 Trail Reconstruction Plan to City Council. Motion carried unanimously. Regular Andover Park & Recreation Commission Meeting Minutes — June 1, 2023 Page 3 DISCUSS 2024-2028 PARK CAPITAL IMPROVEMENT PLAN Mr. Baumunk explained that this item is regarding the draft of the Capital Improvement Plan. Mr. Baumunk also discussed the projected fund balance. Commissioner Lindahl asked a question regarding the number of permits for the year. Mr. Griffith stated that they are on pace to hit their target budget for the year. Commissioner asked about how often the $15,000 Capital Projects Levy Parks and $25,000 Annual Misc. Projects funds are spent down. Mr. Baumunk updated that the $15,000 is a transfer from the general fund and the $25,000 was all spent this year. The Commission was in agreement that they liked the plan as presented. Mr. Baumunk stated he would get updated costs for the pickleball complex if it gets added to the CIP. OUTSTANDING ITEMS 1. On -going Projects: Mr. Baumunk reviewed the remaining ongoing items. He updated that the park staff has been working hard to get the playgrounds finished. Mr. Baumunk updated that after next week all the playgrounds should be finished and up and running. The long-time playground inspector is retiring at the end of June. 2. Updates from Previous Meetings — Park Survey Options: The QR code survey for park systems deadline for the newsletter draft was today. Can be sent over tomorrow to still get into the draft if any changes are desired. The Commission discussed what should the public be asked. 3. North Woods West Tennis Courts: In need of resurfacing. Mr. Baumunk updated that he got a request from a resident to be restriped into a Pickleball court. One tennis court could be left, and the other tennis court could be turned into 2 full-sized Pickleball courts with the addition of chain -linked fence. Could be a potential noise issue for the neighborhood. 4. Athletic Fields: Fields are getting heavily used after wet conditions. Now facing dry conditions. Mr. Baumunk updated that a coach left a box open at the ASN facility and a pole was painted, then multiple spots along the trail and through the Jills of Bunker neighborhood. 5. Kelsey Round Lake Boardwalk Replacement: Bids came in higher than hoped, but project in still moving forward. 6. Parks Maintenance Update: Mr. Baumunk reviewed the maintenance report for the season. There is lots of trash and lots of mowing. All of his staff has been working on playgrounds. OTHER ITEMS OR UPDATES Commissioner Strombeck recommended starting reserving now for the Movies in the Park. Commission Lackie recommended showing the Mario Movie. Regular Andover Park & Recreation Commission Meeting Minutes — June 1, 2023 Page 4 CHAIR'S REPORT Commissioner Strombeck requested to include the Sunshine Laws and the Conflict of Interest in an upcoming Workshop. Associate Planner Jake Griffiths stated that they did just review those at the beginning of the year, but he would send out the information to the Commission. ADJOURNMENT Motion by Lindahl, seconded by Strombeck, to adjourn the workshop meeting at 6:51 p.m. Motion carried unanimously. Respectfully Submitted, Lilian Rokosz, Recording Secretary TimeSaver Off Site Secretarial, Inc. C I T Y O F N 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV TO: Park Commission FROM: Jim Dickinson, City SUBJECT: June 2023 Communi DATE: August 3, 2023 INTRODUCTION: Attached for Commission review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2022 and Budget Year 2023. The reports reflect activity through June 2023 with comparative data to June 2022. June 2023 Financials Coming off 2020 imposed COVID restrictions shutting down the entire facility mid -March of 2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC operated at near full capacity for close to twelve months in 2021 and did operate at full capacity throughout 2022. 2023 Revenues are in line when compared to 2022.2023 ice rental is comparable to 2022 versus in 2021 when the Sports Complex ice was not converted to turf and ice rentals filled that space. The 2023 Miscellaneous Revenue budget is significantly higher than 2022 primarily due to the YMCA reimbursement for shared capital outlay expenses. The 2023 expenses are in line compared with 2022, the percentage of total expenditure budget differs primarily due to planned Capital Outlay in 2023. It is anticipated that 2023 activities will be comparable to the previous year as we proceed through the year, although we still will have some variability in staffing since it took until April of last year (2022) to be fully staffed. The 2023 Capital Outlay line item is for a high volume/output water heater replacement and dehumidification system replacement. Also provided is an ACC historical perspective of actual costs dating back to 2016. This is the report previously provided to the former ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operations. DULY/AUGUST 2023 FACILITY UPDATE: Please refer to the attached ACC Facility Update for upcoming events and monthly Walking Track activity through June. Summer events are steady and will be picking up as we approach the Fall/Winter season. PROGRAMS/ACTIVITIES UPDATE - This summer we are hosting several large weekend events in the ice rinks. ACC will have three different Jr. Hockey tryout camps and three youth hockey tournaments. ACC will also host two different week-long basketball camps, Legacy Basketball out of Hopkins in July and the Minnesota Timberwolves/Lynx camp in late August. ACC staff has been busy with a couple big CIP projects, replacement of the dehumidification system in the Ice Arena; Phase one (heating) is done, and Phase two, replacement of the dehumidification unit is scheduled for October. Also, the replacement of the hot water heater for the entire facility and adding a water softener system will take place in September. AHYHA recently made a large donation to replace the lighting system (to LED) in the main Ice Arena. That project is anticipated to take place this fall as well. SCHEDULING - All fall/winter schedules have been distributed. ACC staff is working with our users, making modifications as needed over the next month before those schedules are finalized. ACC continues to seek out new users and programs to keep building up ACC's non -prime usage. CONCESSIONS - Concessions continue to go very well. Sales reports are down at this time of year, which is expected, but overall, the stand continues to be very well received. ACTION REQUESTED Informational. Attachments J CITY OF ANDOVER Community Center Budget Summary Totals Budget Year 2023 REVENUES Budget 2022 June YTD % Bud Audit Budget 2023 June YTD o Bud Charges for services Ice Rental Turf Rental Track Pieldhouse Rental Proshop Vending Adverdsiog Total Charges for services $ 729,000 50,000 21500 240,000 13,000 15,000 63,000 1,112,500 $ 332,231 12,553 2,634 177,345 5,883 12,558 20,899 564,103 46% $ n/a n/a 746/o 45% 84% M 51% 794,232 18,553 5,871 287,696 11,978 20,978 99,436 1,238,744 $ 794,000 25,000 3,000 255,000 13,000 16,000 75,000 1,181,000 $ 352,006 19,971 4,644 192,354 7,568 10,862 20,713 608,118 446/6 800/0 n/a 75% 58010 68% 28% 51% Miscellaneous 182,000 84,076 46% 220,434 322,068 93,167 29% Total revenues 1,294500 648,179 50% 1,4S9,178 1,503,068 701,285 47% �EXPENDITUIlE5 Budget 2022 JuncYTD %Bud Audit Budget 2023 June YTD /oBud Currant, Salaries & benefits Departmental Operating Professional services Capital outlay 770,110 97,100 603,233 248,525 42,000 385,883 41,462 238,792 69,834 28,000 500/0 43% 40% 28% n/a 809,007 96,433 579,619 179,690 37,358 875,369 91,850 67%647 181,525 360,000 400,510 57,164 275,577 82,091 j 46% 62% 41% 45% 0% 37% Current 1,760,968 763,971 43% 1,702,107 2,189,391 815,342 Revenue over (under) expense (466,468) (115,792) 25% 242,929 (685,323) (114,057) 1 17% Other Snanciag sources (uses) General Pmporty Tax Levy lnvestment income Rental / Lease Pymt Transfers out 155,000 - 638,000 (300,000) (556) 632,685 (300,000) 0% 154,614 n/a (22.544) 99% 631,231 100% _ 300,000) 155,000 3,000 638,000 (300,000) - Is 637,572 (300,000) 0% n/a 100% 100% 686/9 Total financing sources (uses) 493,000 332,129 67% 463,301 496,000 337,587 Net increase (decrease) in timdbalance $ 26,532 $ 2t6,337 815% $ 220,372 $ (189.323) $ 223,530 -lI8% CITY OF ANDOVER, AHNN aSOTA Andover CommunityCenta! YMCA Mstotical Comparison 2016 2017 2018 2019 2020 2021 2022 2023 2023 Actual Actual Actual Actaat Actual Actual Actual Budget _ Jun - YTD Revenues: Charges for services ke Rental S 405,990 $ 392,828 $ 435,7I6 $ 442,995 $ 361,796 $ 823,856 S 7%.232 S 794,000 S 352,006 Turf Rental - - - - - 3,782 18553 25,A00 19,971 Track - - - - 301 3,950 son 3000 4,644 Meldhoase Rental 199286 215,089 218,667 220225 133,126 220.527 29706 255,000 192,354 Ptoshop 9,412 9,247 8,606 9,680 4.394 9,606 11,978 13,000 7,568 Vending 8,S88 9,192 7,470 8,427 6,148 7,763 20,978 I6,000 10,862 Advertising 26,450 38,919 34.000 _ 40,950 8,000 84,700 99.436 75.000 20,713 Chargesiwservices 649,726 665,165 704,459 722,177 513,765 1,154,184 1,238.744 111811000 608.118 Miscellaneous 136452 136,149 142768 13086 110,781 134,072 220.434 322W 93.167 Total reve:mes 796,279 801,314 847227 853,563 624,546 1,288256 1,459.178 1,%3,068 701285 Expenditures: Gturent: Salaries & benefits 451,332 481,926 501,108 533044 503,842 692,742 SM.O07 $75,369 40Q510 Deperoaesttal 77,945 65,612 76,448 66,570 74,809 82,655 96,433 91.350 57,164 Operating 364,935 364,242 352,067 330,084 345,588 515,308 579.619 679.647 275,597 Professional services 106,381 125,034 104,076 77,818 129,261 85,130 179,690 181,525 82,091 Capitaloutlay 47,854 4,900 11,442 39,888 100,000 37MS 360,000 - Current L048,4M 1,041,714 1,045,141 1,04-7 404 1,153,500 1,375,835 1,702,107 2.18s-M $15,342 Revenue over under 262174 404W1 197914 193841 (528,954) 87,579 242 29 (685,323)1 114OS Other fireacing sources (uses) General Property Tax%y - - - - - 154,534 154,614 155.000 - Investment income 2,190 2,779 5,780 16,107 6,793 2.817 (22S44) 3,000 15 Rental i Lam Pymt 640,303 641,69I 637,150 636,803 635,629 635,026 631,231 6XON 637.572 Transfcrscut (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) r3mow) (300,000) Total Baancingsour (tsaes) 342,493 344,470 342,930 3SZ910 342,422 492,377 463MI 496= 337,587 Net increase (decrease) in find balance 80,319 104,070 145,016 159,069 (186.532) 404,798 220,372 (189,323) 223,530 Fund balance, (delicit)-January 1 56,140 136,459 240,529 385,545 544,614 358,082 762,880 983252 _ 983252 Fund balance (deficit) -December 31 $ 136,459 $ 240,529 $_ 385 545 $ 544,6F4 $ 358 082 $ 762,880 $ 483 252 S 793 929 $ 1206,782 Fund Balance Detail: FS- Replac Res for Comm Spare $ 154,449 $ 179,283 $ 173,560 $ 200,606 $ 190,067 $ 216,790 $ 216,790 $ 81790 S 81,790 F8-Unassigned (17,990) 61246 211,985 344,008 I68,015 546,090 766, 662 7MI39_ 1,124,992 $ 136,459 $ 240 529 $ 385 545 $ 544,614 $ 358,082 $ 762,880 $ 983r252 $ 793 924 $ 1,20b,782 Debt Service Paymerus 2012C GO Abatement Bonds (P+1) $ 1,210506 $ 1,213,731 $ 1,211,481 $ I,208,931 S 1,215$81 $ U12,631 $ 1,213.931 $ 1209,281 $ 1,209,28I 2019AGOAbatemauBoadS(P+1} - - - - 590,150 819,725 1,109,771 1,106,900 1,106,900 $ 1216506 $ 1 13731 $ I,ZI1,481 $ 1208,931_ S 1,806,131 $ 2032356 S 23_3,706 $ 2,316�181 $ 2,310,181 2012C GO Abatement Bonds $ 977,332 $ 974,418 $ - - - - -- - ---- 2019AGOAbatement Bonds - - - - 1,001,090 976,966 1014065 1,028.782 1.028,782 CommunityCenteroperatLons _ - _ _ _ ISS.000 155,000 155 M 155,000 $ 977332 $ 974418 $ 972,055 S 969,378 $ 1,977,1170 $ 2,105229_ �$ 2,143,693 S Z,I53,527 $ 2,lS3,52? A ICJ D : V E COMMUNITY CENTER J U LY -AUG 2023 July 7-8 — Andover Fun Fest July 7 - 9 — Hometown Hockey Tournament July 11-14 — Legacy Hoops Basketball Camp July 14-16 — No. Iowa Jr. Hockey Tryouts July 20 — MN Wild Street Hockey Fest July 20 —23 — Chippewa Falls Jr. Hockey Tryouts July 31—Aug 4 — Hometown Hockey Day Camp Aug 7-11 — Hometown Hockey Day Camp Aug 11-13 — Midwest Hockey AAA Youth Hockey Tournament Aug 21-24— MN T'Wolves/Linx — Youth Basketball Camp Track check in is required, Monday —Friday, 6:30am-4:30pm. Numbers below reflect those checked in during these times. Jan —2252 Feb —2002 March — 2519 April — 1595 May — 713 June — 682 July — No Summer programs this year, staff is working on some special themed family nights. The next Soccer and Learn to Skate programs will start in October. uti OPP�;WISR Z /+ DATE: TO: FROM: SUBJECT: July 18, 2023 City of Andover, Parks Department Jason Baumunk Laura Landes Anoka County Sheriff's Office Andover Park Activity Quarterly Report April 1- June 30 The following is a list of reports generated by the Anoka County Sheriffs Office regarding city park activity for the 2nd quarter. Date: Time: Location: Case Number: 03.27 12:35 pm Woodland Meadows 23066436 A caller reported a suspicious vehicle. A deputy located the vehicle, and a male was walking away from it. The deputy spoke to him and he stated he was in the area to visit his friend and was walking to his home. The male did not have a driver's license, so he was told to call someone to pick up him and his vehicle. 05.26 8:18 pm Terrace 23120631 Deputies responded to a report of a 9-year-old boy being beaten up by another male at the park. An adult intervened before deputies arrived. The incident was unprovoked and the suspect left. A video of the assault was found on social media. The incident was investigated, and one juvenile male was arrested. 06.19 4:53 pm Sunshine 23144700 A caller reported suspicious activity at the park by the skate park involving three juvenile males. When the deputy arrived, he spoke with the males who were there, but without boards. After investigating drugs and paraphernalia were located. One male was arrested, the two others were returned to their parents and issued citations. 07.01 4:11 pm Northwoods 23156582 A resident complained of a male hanging out around the park and handing out candy to children about an hour prior to her calling. The deputy did not locate anyone at the park and he asked the reporting party to call 911 immediately if she observes him again. 07.09 4:41 pm Terrace 23164162 A caller reported juveniles using fireworks in the porta-potty. When the deputy arrived, there was A epPD W/SP yNE R/, IT CO4A smoke coming out of the porta-potty with recently fired fireworks. No people were located. 07.14 1:11 pm Wild Iris 23168834 A juvenile from a group home fled to the location after punching someone. A deputy spoke to him and transported him home. cc: Commander Lenzmeier kC I T Y Q F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: Jason Baumunk, Streets / Parks Manager FROM: Lee Brezinka, Finance Manager SUBJECT: 2023 Second Quarter Financial Report DATE: August 3, 2023 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2023. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Y'--c `� Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation / Grant Capital Projects Levy for Park Improvements Rose Park Tower Rental Interest Total Funds Available Projected Commitments Rose Park Tower Rental balance Hidden Creek North - Shelter Lunds North - Playground Equipment Pine Hills North - Building/Shelter Annual Miscellaneous Projects Operating Transfer Out CITY OF ANDOVER Park Improvement Fund Project Commitment Listing June 30, 2023 2023 Budget Actual $ 240,300 $ 191,398.00 15,000 - - 6,874.77 - (442.00) 255,300 197,830.77 Carryforwards/ 2023 Budget Adjustments Actual 20,239.36 - 40,000 - - 50,000 35,934.40 50,000 - - 25,000 14,048.00 150,000 150,000.00 $ 315,000 20,239.36 199,982.40 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 1,960,547.80 Resorved Am unt 2�,239.36 4� ,000.00 14,065.60 5),000.00 10,952.00 13 ,256.96 $ 1,83 ,290.84 I 7/26/2023 2023 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Balance Sheet June 30, 2023 Assets: Current Assets Cash - Reserved $ 135,256.96 Cash - Unreserved 1,829,139.21 Total Cash 1,964,396.17 Interest / Tax Receivable 125.41 Due from Other Governments - Total Assets $ 1,964,521.58 Liabilities and Fund Balance: Liabilities Accounts Payable Deferred Revenue Total Liabilities Fund Balance Fund Balance 12-31-22 Excess of Revenues Over (Under) Expenditures Total Fund Balance Total Liabilities and Fund Balance 125.41 125.41 1,966, 547.80 (2,151.63) 1,964,396.17 $ 1,964,521.58 7/26/2023 2023 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Revenues June 30, 2023 Revenues: Budget Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal $ 15,000.00 54365 - Park Dedication Fees Fields of Winslow Cove 2nd 14034 Crosstown Blvd NW - Lot Split Meadows at Petersen Farms Subtotal $ 240,300.00 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Miscellaneous 182,844.)0 5,079.)0 3,475.)0 191,398.)0 (442.b0) Subtotal $ Total Revenues $ 255,300.00 $ 197,830 7 7/26/2023 2023 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Expenditures June 30, 2023 Expenditures: Budget 61020 - Supplies - Operating $ 25,000.00 Subtotal 63005 - Professional Services Subtotal 63010 - Contractual Services 140,000.00 Lunds North Playground - Playground Equipment Hills of Bunker Park - ADA - MN Playground Subtotal 63015 - Publishing 67101 -Operating Transfer Out 150,000.00 Total Expenditui Revenues Over Miscellaneous Projects f 1 7/26/2023 2023 Park Improv 2nd Qtr -9C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commissioners CC: Dave Berkowitz, Director of Public Works/City Engineer Jason Baumunk, Parks & Streets Operations Manager FROM: Jake Griffiths, Associate Planner SUBJECT: 8. Update of Newsletter Park Survey DATE: August 3, 2023 DISCI JSSTON Staff added a QR code link for a park survey in the July/August newsletter and on the City of Andover website. This was based on direction from the Park & Recreation Commission to find ways of obtaining more public input on the park system's needs. Questions included on this survey were as follows: 1. What park do you visit the most? 2. What improvements would you like to see at this park? 3. Knowing that there is a limited budget for playground equipment replacement, what do you feel are the most important features of the playground you visit? 4. Would you travel to a park that is further away if it had better amenities such as a larger playground? 5. Is there anything else you would like to add? A table of responses to these questions is attached for review. The City received only 9 response$ to the survey, which is considerably less than when a similar newsletter survey was conducted earlier in the year. ACTION REQUESTED The Park & Recreation Commission is requested to receive the attached information. R ectfully su mitt d, Jake Griffith Associate Planner Attachments Table of Survey Responses Knowing that there is a limited budget for playground Would you travel to a park that What park do you visit What improvements would you like to see at this park? equipment replacement, what do you feel are the most is further away if it had better Is there anything else you would like to add? the most? important features of the playground you visit? amenities such as a larger playground? basketball hoops, more sitting area , neighborhood pool, Rose soccer goals up to date things that people in the community do Yes ! love this park just wished it was more inclusive Replace tether ball regularly or remove it. Refresh mulch under Please, Make a soft landing for canoes, kayaks and floats. equipment and around signs and memorial bed at least once per Only occasional travel to larger park not on a regular Timber Rivers Refresh stones on dock. Replace rusted through grill. year. Yes basis. For the field portion of the park to be tended to. It's full of Sophies sand burs and Isn't utilized currently because of that Swings are well loved and the kids love the spinner ride Yes More equipment for younger kids, the slides are huge and Timber Rivers scary for kids. Enough types of equipment for all ages Yes We have been going to Lions park because our closest park, Hills of Bunker West has been under construction. Though our Bunker West Park isn't complete yet, and I am sure there was thought put into the equipment choices, my neighbors and I are all a bit disappointed to be honest. It doesn't seem as good as the old equipment, for example it isn't as tall so the main features of slides and climbing are less than the old. On a separate note, I and a few other residents really wish Andover would install a splash pad, even a small one. There are a couple in Elk River and elsewhere we go to, but it is a hassle to travel so far with little kids. The YMCA Elk River splash pad is heated because it uses their pool water, which makes it much more enjoyable & appealing, maybe the Andover YMCA/community center Andover Lions Splash pad Parent -child swing!! It's awesome. Also the tall slides[ Yes could do that? Pine Hills North Pickle ball courts Pickleball courts Yes Horse shoe courts or shuffle boards This is a neighborhood park but frequented by many as the river runs through and tubers and canners get in and Timber Rivers Play ground equipment for ages 2-6 Safe climbing - domes, etc No out. Timber Rivers Benches by the river on the park side and by the landinf Visibility of all play equipment from adult viewing area. No Since Catchers creek is almost complete a lot of traffic Make a basketball court where the current playground is and races past the park. Many feel it would be beneficial to Hickory Meadows Basketball court move playground up on the open hill. No have the park equipment moved yo a higher sight area. -9 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City EngineerLD3 FROM: Jason Baumunk, Parks & Street Operations Manager SUBJECT: 9. Discuss 2024 Playground Replacements DATE: August 3, 2023 INTRODUCTION This item is to start early discussions on the 2024 playground replacements. DISCUSSION Staff have identified three playgrounds that they recommend for replacement or refurbishment in:, 2024. With the rising cost of playground equipment, and budget constraints, staff have been' directed to evaluate all options when considering playground equipment replacement or' refurbishment. Rising cost of replacement has made it difficult to replace with similar size equipment and' features as we have done in the past. Other options need to be explored if we are to maintain j equivalent amenities in the playgrounds within the current budget. At the meeting staff will be presenting information on multiple playgrounds that have been identified for replacement of refurbishment over the next couple years. ACTION REQUESTED The Park & Recreation Commission is requested to review the playground replacements with staff and provide input regarding the replacement options. Respectfully submitted, "--� 40Z 34MMD� Jason Baumunk NNDOVEA;411�.� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 10. Outstanding Items DATE: August 3, 2023 i Current items as of 07/27/23 ON -GOING PROJECTS — • The new playground at Lund's North and the two playground replacements at Hidden Creek East and Hills of Bunker Lake West Parks have been completed. Andover Parks staff finished the removals and installations on schedule. The contractor that installs the poured in place (PIP) ADA transition pads was delayed numerous weeks due to running out of product. This delayed the company that blows in the wood fiber mulch. • Staff completed the concrete pad for the grill installation at Hawkridge Park. • Sunshine Park Parking Lot. This project is on time and should be completed on August Yd. The lot is scheduled to be fully opened on time by Friday August 41n • Staff continues to work on feasibility and design options for the Prairie Knoll Park Building with RJM Construction and JLG Architects. Options include what is more cost effective, adding a second story or expanding the footprint. Soil borings will be done to help determine what type of improvements would be most feasible. UPDATES FROM PREVIOUS MEETINGS Northwood West Tennis Courts — Bids are being sought for resurfacing the courts. There is enough room to convert one of the two tennis courts into two pickleball courts. Resurfacing cost would not change. Staff could create temporary netting to separate the two courts that would be back-to-back. Cost of doing this would be minimal. The temporary pickleball courts we currently have do not generate any noise complaints. OTHER ITEMS OF INTEREST — • Athletic Fields - The fields have been opened and are getting heavily used. The dryer spring has left them in good condition. • Update of Pedestrian Trails - 2023 -- Kelsey Round Lake Park Trail. The design work has been finalized on the boardwalk replacement. The design was done by Matteson MacDonald and Young Inc, who designed the boardwalk along Crosstown Blvd. City Council awarded the bid to Peterson Companies for the project. The CIP identifies a budget of $230,875 in which $125,000 was to be funded by American Rescue Plan Act funds and a maximum of $105,875 from the Minnesota Department of Natural Resources grant. Due to the fast rise in construction costs the low bid came in at $265,285 then with permits and other additional costs have a total project cost of approximately $270,000. The additional $39,125 would also be funded from the American Rescue Plan Act funds (total from ARPA $164,125). • Pine Hills Multipurpose Building — Staff are working on preliminary design and estimates to bring forward to the Park & Recreation Commission at the next meeting. • New Trail Segment Along Coon Creek — The proposed new trail segment along the Coon Creek needed easement acquisition from the Mohlencamp property for this segment to move forward. Staff have had positive discussions with the family overseeing the estate and are working together on the next steps in the process. If you have any questions or comments regarding any of the items mentioned above, or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 06/23/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • The playground at Hills of Bunker Lake West, the contractor finally finished the PIP transition pad installation. The wood fiber mulch to follow. • Hidden Creek East Park Playground, the contractor finally finished the PIP transition pad installation. The wood fiber mulch to follow. • Irrigation systems continue to be worked on. • Crews prepped for two separate ball tournaments this week at ASN, Sunshine Park, and Eveland Fields. • Kare 11 is doing a video piece on the Flaa Tournament at ASN so extra time was spent prepping the park. • One Parks Dept Employee is working 3 days a week in Vehicle Maintenance 06/30/2023 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Lund's North, Hills of Bunker Lake West, and Hidden Creek East Park Playgrounds are waiting on the contractor to install the wood fiber mulch. • Irrigation systems continue to be worked on. • Concrete islands in the Sunshine parking lot were prepared for concrete. • A tree and stump were removed for the Fire Station 3 Parking lot reconstruction. • One Parks Dept Employee worked a few days in Vehicle Maintenance. 07/07/23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Lund's North, Hills of Bunker Lake West, and Hidden Creek East Park Playgrounds are waiting on the contractor to install the wood fiber mulch. • Fun Fest Prep Week. • Mowing and trimming the Fun Fest site, PW complex and parade route. • Prepping and placing all picnic tables, garbage cans, recycling cans, and ground mats. 07/14/23 • Fun Fest clean-up. • Removed all picnic tables, garbage cans, recycling cans, and ground mats. • The Fun Fest grounds, including the elementary school fields, were swept with the powered lawn sweeper. • Trash and Recycling cycle was completed. • Mowing Cycle was completed. Mowing has slowed down considerably. • Staff prepped and installed concrete pads for bathrooms at Pine Hills North and South, and the grill at Hawk Ridge Park. • Seasonal staff have started edging sidewalks, parking lots and playgrounds in the parks. • Lund's North, Hills of Bunker Lake West, and Hidden Creek East Park Playgrounds, the contractor finally installed the wood fiber mulch, and our staff finished the remaining items. They are all open. 07/21 /23 • Trash and Recycling cycle was completed. • Mowing Cycle was completed. • Finish work was done around the new playgrounds. • Mulch beds and edging were worked on throughout the week. Respectfully submitted, Jason Baumunk