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Home My WebLink AboutCC August 1, 2000 ,~ , CITY of ANDOVER '-...../ 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 Regular City Council Meeting - Tuesday August 1, 2000 agenda Call to Order - 7:00 PM Bookmark Resident Forum Name Agenda Approval Consent Agenda Approval of Minutes minutes Di~('II.~ion Hem. 1. Call for the Sale of BondslEhlers & Associates bonds 2. Discuss DNR Trail Connection Grants/Project #98-20 disc9820 3. Update of Fire Department Policies fire 4. Crooked Lake SchooUWalkers crookedlake Sf"", l"ornmittpp., Commission. 5. Schedule Meeting Date with the Anoka-Hennepin School District/School Issues. meeting 0 6. Options for Councilmember Replacement replace NOD-Disel...ion/Con.enf Jtpms 7. Approve Financial Policy policy 8. Budget Update budget 9. Approve Dental Insurance Policy Renewal and City Contribution dental 10. Approve Employee Health Insurance Policy and City Contribution health 11. A ward Life Insurance Contract life 12. Approve Phone Service Proposal phone 13. Approve Job Reclassification/Dave Berkowitz berkowitz 14. Extended Sick Pay/Deanna Connoy sickpay 15; Approve Spec. Use Permit (SUP 00-06)/ Antenna Exceeding 35'/3017 161 st A ve./US West Wireless supuswest ~ .16. Approve Change Order # 1/00-4/2000 Seal Coating col004 17. Approve Final Payment/00-4/2000 Seal Coating fpayOO4 18. Award Bid/00-9 & 98-25/Parking Lot & Trail Improvements bidOO99825 19. Waive Hearing/Adopt Assessment RoIV00-14/142XX Round Lake Blvd NW adptOO14 20. Waive Hearing/Adopt Assessment Roll/OO-24/14268 Round Lake Blvd NW adptOO24 21. Approve Ordinance 229 Amendment/Skateboarding-Rollerblading at Sunshine Park ord229 22. Approve Revision to Application for Temporary Use of Picnic Shelter at Sunshine Park sunshine 23. Update of Sunshine Park Shelter/99-21 shelter9921 24. Approve No Parking Resolution/Grey Oaks nopark 25. Wittington Ridge/Street Paving wittingtonr Mayor/Council Input '-~ Payment of Claims Adjournment CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: AUlWst 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Approval of Minutes City CI\rO/V ITEM NO. t. Approval of Minutes The City Council is requested to approve the following minutes: July 18, 2000 Regular Meeting ; CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: August 0 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Finance I. Jim Dickinson ITEM NO. Call for the Sale of Bonds/Ehlers & Associates Request: The City Council is requested to approve the resolutions providing for the sale of $2,445,000 Taxable G.O. Tax Increment Bonds, Series 2000A and $3,350,000 G.O Permanent Improvement Revolving Fund Bonds 2000B. Back2round: Bond Sale Reports are provided in the Council packet and Rusty Fifield from Ehlers & Associates will be presenting the sale and is available for questions at the meeting / If there are any questions related to the request please contact me at 767-5110, / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. 00 RESOLUTION PROVIDING FOR THE SALE OF $2,445,000 TAXABLE G.O. TAX INCREMENT BONDS, SERIES 2000A. WHEREAS, the City Council of the City of Andover, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $2,445,000 Taxable G.O. Tax. Increment Bonds, Series 2000A (the "Bonds"), to finance land acquisition and other public costs to facilitate development in the City's Development District No.1; and WHEREAS, the City has designated Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Andover, Minnesota, as follows: 1. Allthnri7"tinn; Fin,jinB~. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Mppting; Pr"rn~"] Orpning. The City Council shall meet at the time and place to be . specified in the Terms of Proposal for the purpose of considering sealed proposals, for, and awarding the sale of the Bonds. The City Administrator, or designee, shall open proposals at the time and place to be specified in such Terms of Proposal. 3. Tprm~ nfPrnrn~"l. The terms and conditions of the Bonds and the sale thereof are fully set forth in the Bond Sale Report and are hereby approved and made a part hereof. 4. Offiri,,] St"tpmpnt. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf ofthe City upon its completion. Adopted by the Andover City Council on the 151 day of August, 2000. ATTEST: CITY OF ANDOVER Victoria Volk - City Clerk J.E. McKelvey - Mayor I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. -00 RESOLUTION PROVIDING FOR THE SALE OF $3,350,000 G.O. PERMANENT IMPROVEMENT REVOLVING FUND BONDS, SERIES 2000B WHEREAS, the City Council of the City of Andover, Minnesota, has established a Permanent Improvement Revolving Fund pursuant to Minnesota Statutes, Section 429.091; and, WHERES, the City Council has determined that it is necessary and expedient to issue the City's $3,350,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2000B (the "Bonds"), to finance various public improvements to be undertaken within the City including Woodland Estates 2nd Addition, Sunridge, Shadowbrook 6th Addition and Grey Oaks; and WHEREAS, the City has designated Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Andover, Minnesota, as follows: 1. Allthnri7"ti"n: Finrling-:. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Mppting: Prnr"-:,,l Orpning. The City Council shall meet at the time and place to be specified in the Terms of Proposal for the purpose of considering sealed proposals, for, and awarding the sale ofthe Bonds. The City Administrator, or designee, shall open proposals at the time and place to be specified in such Terms of Proposal. 3. TpTm-: "fPrnr"-:,,l. The terms and conditions ofthe Bonds and the sale thereof are fully set forth in the Bond Sale Report and are hereby approved and made a part hereof. 4.. Qffil'i"l StMpmpnt. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Adopted by the Andover City Council on the 1 st day of August, 2000. ATTEST: CITY OF ANDOVER / Victoria Volk - City Clerk J.E. McKelvey - Mayor <5) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: AUQust 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Item Scott Erickson&~ ITEM NO. ~. Engineering Discuss DNR Trail Connection Grants/Project #98-20 Approximately two years ago the City Council ordered that a feasibility report be prepared which evaluated bikeway/walkway trail connections at three separate locations. The locations studied were Oak View Middle School, Andover Elementary School and Bunker Lake Boulevard NW (at the railroad tracks). With the Council's interest in having these connections . made, grant funding was pursued through the DNR trail grants program. We recently received notice that two of the trail crossings have been chosen to receive funding from the DNR Local Trail Connection Grant Program. The locations which have been selected for the DNR grant funding are; 1) A crossing of Hanson Blvd. at Andover Elementary School, 2) A crossing of Bunker Lake Blvd. just east of the railroad tracks. The DNR grant amounts to $50,000 per location for a total grant amount of $100,000.00. Funding options for the City's portion of the project are currently being evaluated and will be presented for the / Council's consideration shortly. If the Council continues to support these trail crossings (underpasses), we will move forward with the grant contracts, evaluation of finance options and the development of the projects. L' ii' _ Hi f- -jhO::::<,,-,___ i III' i /v ..N -<::;; " l.:,!>,o' l-- ,u__u__u~-,;;-_u--1 . ,..._ I Dt ffI.. - "...., ~ I ~ I i -~ b ~~ krrrYL~~. '~~l~ST _r I ' -.... 1.6 ./" :->.1 : 2 II _m__ . I _. _ ':. 'l ..." 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"'.- *-,,~"'''b'''''''~'' .~.. .' : r:-i:,;"f i =_ "'i '" "J n -.1. ..- -- BI./NKER ') -~ (. t ' . ~~.~ ..:fJ~.. ~'" - ~ ."" _.._~ ~ , ' I I" AU''''' r _Ln......... :.~..._.:' . .,.-",,"'1:"J!--- I 1 II' - I ' - ~'"-- , . ",,,,,,' -( - ' ",' \:[111;......'. .:,:.:.~f~..I~ I ----1--- 12.1 __~. .;:, I ' ., .. " ",,' ' " ,,--- ~~: il!. "'~" I I 1 1 I 71=~----~'\-_-- I ;\;.;0'("""" ~~...~ il I II!~ !'bIUN .~. IIJ-'I -. - ., "'--"" . ~ ' ..' KE" . ~' --.- 1 I . ~ . I . HillS 1; PARK: .. .._; . ~"I ....-.. )) '. i . ~ ' .......~... Minnesota Department of Natural Resources soo Lafayette Road SI. Paul. Minnesota 55155-40_ July II, 2000 REGEIVED~ JUL I 7 2000 I I , I I , Scott Erickson, City Engineer ! : City of Andover CITY 0'- "r i ;:;;-:;;-:-::") f~ i\f~,t~.)~ !,' \:~.;; 1685 Crosstown Blvd. NW '..- " ".--' , "'._~-_.~.-.., -,- Andover, Minnesota 55304 RE: 2000 Local Trail Connections Grants Dear Mr. Erickson: Thank you for submitting your project for funding through the Local Trail Connections Grant Program. For your information we received 32 trail grant applications for projects estimated at close to $1.3 million. As I understand it, your project is to construct an underpass for safe passage under Hanson Blvd. near the Andover Elementary School. I am writing to inform you that your project successful1y.passed the initial review by our staff. You have been awarded a grant in the amount of $50,000. This will be reimbursed to you on a matching basis. However, before we can proceed to contract, we will need to complete some additional paperwork. Enclosed is the Local Trail Connections Grant Program Documentation Checklist which indicates what needs to be completed. The environmental review process involves several key review areas. It is necessary to complete and successfully fulfill all requirements of this review before selection of your project has been finalized and a contract can be established. Please feel free to contact our office if you have any questions about the process. The Documentation Checklist contains important information about contacts and addresses for each of the agencies involved in the review. Please remember that no receipts for reimbursement will be honored for your project that precede a mutually agreeable signed contractual agreement that specifies the terms and conditions of project reimbursement. In slightly different words, do not spend any money on this project that you expect reimbursement for until you actual1y have a signed contract in front of you. Also be advised that this money is only good until April 15, 2002. This is contrary to the solicitation packet that was sent out to you, which stated that all project must be completed by April 15, 2003. This is due to restrictions placed on the Legislative appropriation. Please notify us immediately if you are unable to complete the project before April 15, 2002. Feel free to call Tim Mitchell, Grants Specialist at (651) 297-1718 if you have questions about this letter or the program in general. Congratulations for making it this far in the selection process, and good luck with your project. Sincerely, ~~ DAN COLLINS, Supervisor Recreation Services Section enclosure cc: Tom Danger, Trail Recreation Supervisor Wayne Sames. Supervisor, DNR Outdoor Recreation Grant Program Suzann Willhite, Area Supervisor Regional Supervisor DNR Information: 651-296-6157 . 1-888-646-6367 . TrY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer 0 Pnnted on Recycled Paper Containing a Who Values Diversity Minimum of 10"10 Post-COnsumer Waste , Minnesota Department of Natural Resources 500 Lafayelle Road St. Paul. MinneSDla 55155-40 - RECEIVED July 11, 2000 JUL I 7 2000 ~ ern! n;- "',.' ." .' . Scott Erickson, City Engineer I _ ~'~ ~..r-" ~--------_.-. City of Andover 1685 Crosstown Blvd. NW Andover, Minnesota 55304 RE: 2000 Local Trail Connections Grants Dear Mr. Erickson: Thank you for submitting your project for funding through the Local Trail Connections Grant Program. For your information we received 32 trail grant applications for projects estimated at close to $1.3 million. As I understand it, your project is to construct an underpass for safe passage from the Lions Park to Bunker Hills Regional Park. I am writing to inform you that your project successfully passed the initial review by our staff. You have been awarded a grant in the amount of $50,000. This will be reimbursed to you on a matching basis. However, before we can proceed to contract, we will need to complete some additional paperwork. Enclosed is thel-ocal Trail \ Connections Grant Program Documentation Checklist which indicates what needs to be completed. The environmental review process involves several key review areas. It is necessary to complete and successfully fulfill all requirements of this review before selection of your project has been finalized and a contract can be established. Please feel free to contact our office if you have any questions about the process. The Documentation Checklist contains important information about contacts and addresses for each of the agencies involved in the review. Please remember that no receipts for reimbursement will be honored for your project that precede a mutually agreeable signed contractual agreement that specifies the terms and conditions of project reimbursement. In slightly different words, do not spend any money on this project that vou expect reimbursement for until you actually have a signed contract in front of you. Also be advised that this money is only good until April 15, 2002. This is contrary to the solicitation packet that was sent out to you, which stated that all project must be completed by April 15, 2003. This is due to restrictions placed on the Legislative appropriation. Please notify us immediately if you are unable to complete the project before April 15. 2002. Feel free to call Tim Mitchell, Grants Specialist at (651) 297-1718 if you have questions about this letter or the program in general. Congratulations for making it this far in the selection process, and good luck with your project. Sincerely, . DAN COLLINS, Supervisor Recreation Services Section enclosure ce: Tom Danger, Trail Recreation Supervisor Wayne Sames, Supervisor, DNR Outdoor Recreation Grant Program Suzann Willhite, Area Supervisor Regional Supervisor DNR Information: 651-296-6157 . 1-888-646-6367 . TTY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer 0 Printed on Recycled Paper Containing a Who Values Diversity Minimum of 10% post-Consumer Waste CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: AUGUST 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT DISCUSSION ITEM DAN WINKEL, FIRE CHIEF ITEM NO. 3, UPDATE OF FIRE DEPARTMENT POLICIES The fire department is requesting City Council review of the enclosed fire department policies and guidelines. The fire department has updated and consolidated an existing packet of information that will be distributed to developers, builders, and contractors who perform work in Andover. The informational packets contain the appropriate Uniform Fire Code updates, emergency vehicle access guidelines, fire alarm system, fire protection/sprinkler systems and other related information that contractors working in Andover should be aware of. \ I The intent of the packets is to highlight requirements the fire department will be looking for during the development and building of various projects and facilities. The packets will be distributed through the building department when appropriate. Please note that the language used in the packets is from the 1997 Uniform Fire Code, which is the most recent approved Fire Codes in Minnesota. / Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT POLICY Policy FD-1 Fire Alarm Installation Procedures For requirements for monitoring systems, see Policy FD-2. Subd.14.Section 1007.3 of the 1997 Minnesota Uniform Fire Code, General System Design and Installation Requirements is hereby amended to read as follows: 1. 1007.3.1 System Design standards. Fire alarm systems, automatic fire detectors, emergency voice alarm communication systems and notification devices shall be designed, installed and maintained in accordance with UFC Standard 10-2, NFPA 72,1999 Edition. All fire alarm system design, installation, maintenance and repair shall be performed by an electrician/electrical contractor, and/or an alarm and communication contractor licensed by the State Board of Electricity (Minnesota Statutes, Section 326.2421). , \ ) A UL #72 Certificate, 1999 Edition is required. The system shall be tested at a minimum of once per year. All existing systems may continue to provide U.L. certification under the edition for which the system was designed and approved, unless the system or fire alarm control panel is replaced or when 33% of the value of the system is modified. 2. Application Submittal: Plans and Specifications: Submit three (3) sets of complete plans and specifications for review and approval prior to system installation. Plans and specifications shall include, but not be limited to, a floor plan, location of all initiating and signaling devices, control and trouble- signaling equipment, annunciation, power connection, battery calculations, wiring diagram with wiring type and sizes and specifications on all equipment. U.L. listing information shall be submitted for the types of devices that can be connected for the service indicted in the listing for the control unit such as automatic fire alarm, manual fire alarm, waterflow alarm, and sprinkler supervisory. J Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 , ; Fire Alarm Installation Procedures Page Two A. After plans are reviewed, the Building Department will issue the permit. You will receive one (1) copy of the reviewed plans to be placed on the iob site. B. No work shall be started without a permit and a reviewed set of plans on the iob site. Inspection card shall be posted in a conspicuous place on the job site. C. Call the Fire Department at 755-9825 to contact a Fire Inspector or Fire Chief for the following items: 1. When the job is started; 2. For rough-in inspections of the installation; 3. For testing of the entire system (24-hour notification is preferred so your date and time can best be accommodated.) GENERAL REQUIREMENTS , 1. Both 2 wire and 4 wire, supervised systems are acceptable. / 2. Smoke detectors must be able to be field-tested (testing all components of the device) without the use of real or artificial smoke. 3. Any duct smoke detectors located above ceiling tile, out of sight, or that may require special means to reach, shall require the installation of remote indicators and shall be resettable from the fire alarm control panel or other approved means. If no panel is available, circuit breaker shall be clearly identified on electrical panel and matrix. A lock-on shall be installed. Duct smoke detectors located in HV AC equipment on the roof shall have specification sheet from manufacturer showing detector is listed for the ambient temperatures that will be associated with the location. HV AC equipment on the roof shall have the HV AC equipment markedlidentified by unit number identification with signage, which is plainly legible and easily read from the point of access to the roof. The unit number identification shall be included on Zone maps, which are laced on frames next to the fire alarm panel or fire sprinkler riser. ) Fire Alarm Installation Procedures / Page Three 4. Heat detectors installed in an area where automatic sprinkler heads are installed shall have a lower temperature rating than the sprinkler heads in the same area. 5. Lock-ons (tamper device) shall be installed on all circuit breakers used for life safety equipment (e.g., monitoring control unit, fire alarm control panel, fire alarm annunciator panel, exit lights, emergency lights, smoke removal systems.) 6. The Fire Alarm Control Panel (FACP) and the Fire Alarm Annunciator Panel (FAAP)(if applicable) shall both provide the following: A. A local audible signal, emanating from the FACP / FAAP. B. Clear V\visual indication of system/o\panel condition by the following: 1. Green lamp = normal condition 2. Yellow lamp = trouble/supervisory condition 3. Red lamp = alarm condition , / C. Zone display shall be as follows: 1. Be approved prior to installation 2. Traditional zones shall have one red and one yellow lamp per traditional zone. D. Text display (if applicable): If the FACP or FAAP has text display capability, the text shall comply with the following: 1. Be approved prior to programming of the Fire Alarm System. 2. Accessible without the use of an access security codes. 3. The FACP/FAAP shall not rely solely on scrolling text. E. Silence and reset switches/buttons shall be provided on the FACP or FAAP. Said switches shall be secured from tampering by unauthorized persons of the public. These requirements set out specifications in which a fire fighter responding to an off normal condition will require no special knowledge/training or special security codes to operate the Fire Alarm Panels. ) '. ;' Fire Alarm Installation Procedures Page Four 7. Control units used for monitoring of fire suppression systems and fire alarm systems shall be U.L. listed for Central Station monitoring. The control unit shall be listed for the intended use based on the following types of services: a. SS - Sprinkler Supervisory b. WF - Water Flow c. M - Manual Alarm d. A - Automatic Alarm 8. In areas that are not continuously occupied, automatic smoke detection shall be provided within 15 feet of each monitoring control unit location to provide notification of a fire at that location. If ambient conditions prohibit automatic smoke detection, a rate of riser heat detector may be used. 9. Manual pull stations shall be of the key re-settable type, utilizing the key as the fire alarm panel. , ) 10. Alarm Verification: Alarm verification is required for all systems using smoke detectors. Verification may be provided in the panel or in the smoke detectors. Manual pull stations shall not use verification. The maximum time limit on verification for smoke detectors shall not exceed thirty (30) seconds. 11. Installation: A low voltage fire alarm system shall be installed only by an electrician/electrical contractor and/or an alarm and communication contractor licensed by the State Board of Electricity (State Statute 326.2421 ). 12. All fire alarm systems shall be tested at a minimum of once per year. Exception: Detection systems that have intelligent devices that monitor the constant status if smoke and heat detectors need not be tested provided: A. A printout is submitted demonstrating that the initiating devices are within the manufacturer specifications. B. All other equipment contained in the system shall be tested. 13. Location/Security: The control unit, remote annunciator panel and J access keys to locked fire alarm equipment shall be installed and maintained in a location approved by the Fire Chief. , Fire Alarm Installation Procedures / Page Five 14. Annunciation: Fire alarm systems shall be divided into zones when required by the Fire Chief. When two or more zones are required, visible annunciation shall be provided in a location approved by the Fire Chief. 15. Instructions/Zone Map: Written operating instructions shall be provided to the owner and placed in the Fire Alarm Control Panel. A detailed zone map shall be posted in a frame next to the fire alarm panel and annunciator panel (if applicable) and one zone map shall be submitted to the Fire Department. A detailed zone map shall show the floor plan with the locations of all devices. Symbols or words may be used to indicate devices. A symbol map shall be provided on each floor plan. If the fire alarm system is divided by zones, each zone shall be clearly indicated on the floor plan. If the system is too large to be placed in a frame, a 3-ring binder with laminated or permanent zone maps on pages that correspond to a ) master plan and index or referencing plan is acceptable. When HVAC units utilize duct smoke detectors, the mechanical contractor shall provide a matrix showing which areas are served by each HV AC unit. 16. Testing Requirements: Fire alarm and detection systems shall be inspected and tested in accordance with Uniform Fire Code Standard No. 140-2 and NFPA 72.1999 Edition and Andover Policy FD-1 at least annually by an electrician/electrical contractor and/or an alarm and communication contractor licensed by the State Board of Electricity (MN State Statute 326.2421). 17. Final Approval: Upon completion of the installation or alteration, a satisfactory test of the entire system shall be made in the presence of a representative of the Fire Department. A Certificate of Completion shall be submitted which indicates the following: All functions of the systems have been tested including, but not limited to, testing for operation of each device, testing for system trouble of each device and testing for ground fault trouble, correct operation on battery or standby power and testing for overall audible / sound levels throughout. / Fire Alarm Installation Procedures Page Six The sound level shall be in accordance with NFPA 72 for the occupancy being designed (15 dBA) above the average ambient sound level/70 dBA minimum for sleeping areas. A rough-in and final electrical inspection shall be conducted by the electrical inspector on all fire alarm systems. Central Station Notification: All required systems shall be monitored through a UL Central Station. When Central Station notification is required OR provided, it shall be through a UL Listed Communicator or NFPA 72 Listed Control Panel. All Central Stations must be UL Listed. A UL #72 Certificate, 1999 Edition IS required. All existing systems may continue to provide UL certification under the edition for which the system was designed and approved, unless the system or fire alarm control panel is replaced or when 33% of the value of the system is modified. Certification shall be submitted to the Fire Department prior to final acceptance testing. NOTE: On new buildings/occupancies the Certificate ) of Occupancy may not be issued until the UL 72 Certificate has been submitted. 18. Requirements: Please be aware that there are rules and regulations regarding alarms and manual pull stations that are Federal requirements. These are available in the Federal RegisterNol. 56, No. 144. NEW CONSTRUCTION Construction or work for which fire department approval is required shall be subject to inspection by the Fire Chief/Marshalllnspector and such construction or work shall remain accessible and exposed for inspection purposes until approved. Approval as a result of an inspection shall not be construed to be an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Inspections presuming to give authority to violate or cancel the provisions of this code or of other ordinances of the jurisdiction shall not be valid. It shall be the duty of the permit applicant or contractor or both to cause the work to remain accessible and exposed for inspection purposes. Neither the Chief nor the " jurisdiction shall be liable for expense entailed in the removal or replacement of any j material required allowing inspection. Fire Alarm Installation Procedures Page Seven Fire Department Contact: Dan Winkel, Fire Chief Office & Mailing Address: Station #1 13875 Crosstown Boulevard NW Andover Minnesota 55304 Office Telephone: 763/755-9825 Fax: 763/755-9583 I , I Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT POLICY Policy FD-2 Monitoring System Installation Procedures For requirements for fire alarm systems, see Policy FD-1. Subd. 14. Section 1007.3 of the 1997 Minnesota Uniform Fire Code General System Design and Installation Requirements is hereby amended to read as follows: , 1. 1007.3.1 Design standards. Fire alarm systems, automatic fire detectors, emergency voice alarm communication systems and notification devices shall be designed, installed and maintained in accordance with UFC Standard 10-2, NFPA 72,1999 Edition and Policy. All fire alarm system design, installation, maintenance and repair shall be performed by an electrician/electrical contractor, and/or an alarm and communication contractor licensed by the State Board of Electricity '\ (Minnesota Statutes, Section 326.2421). ) Application Submittal: 2. Plans and Specifications: Submit three (3) sets of complete plans and specifications for review and approval prior to svstem installation. Plans and specifications shall include, but not limited to, a floor plan, location of all initiating and signalin~ devices, control and trouble- signaling equipment, annunciation, power connection, battery calculations, wiring diagram with wiring type and sizes and specifications on all equipment. U.L. listing information shall be provided for the types of devices which can be connected for the service indicated in the listing for the control unit such as automatic fire alarm, manual fire alarm, waterflow alarm, sprinkler supervisory. A permit is required. A. After plans are reviewed, the Building Department will issue the permit. You will receive one (1) copy of the reviewed plans to be placed on the iob site. B. No work shall be started without a permit and a reviewed set of plans on the iob site. Inspection card shall be posted in a , conspicuous place on the job site. ) Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 \ Monitoring System Installation Procedures / Page Two C. Call the Fire Department at 763/755-9825, to contact the Fire Chief, Marshal, or Inspector: 1 ) When the job is started; 2) For rough-in inspections of the installation; 3) For testing of the entire system (24-hour notification is preferred so your date and time can best be accommodated.) 3. A UL #72 Certificate, 1999 Edition IS required. The system shall be inspected and tested at a minimum of once per year. All existing systems may continue to provide U.L. Certification under the edition for which the system was designed and approved, unless the system or fire alarm control panel is replaced or when 33% of the value of the system is modified. GENERAL REQUIREMENTS 1. Central Station Notification: All required monitoring systems shall be '\ monitored through a UL Central Station. When Central Station , / notification is required OR provided, it shall be through a UL Listed Communicator of NFPA 72 Listed Control Panel. All Central Stations must be UL Listed. A UL #72 Certificate, 1999 Edition IS required. The system shall be tested at a minimum of once per year. All existing systems may continue to provide U.L. Certification under the edition for which the system was designed and approved, unless the system or main fire alarm panel is replaced or when 33% of the value of the system is modified. Note: Certificate of Occupancy for new buildings/occupancies may not be issued until the UL certificate has been submitted. 2. Control units used for monitoring of fire suppression systems and fire alarm systems shall be U.L. listed for Central Station monitoring. The control unit shall be listed for the intended use based on the following types of services: A. SS - Sprinkler Supervisory B. WF - Water Flow C. M - Manual Alarm D. A - Automatic Alarm " J Monitoring System Installation Procedures / Page Three 3. Fire pump shall be monitored by a U.L. Central Station. Monitoring shall include: Electric Fire Pump Controller: A. Pump Running (Supervisory) B. Pump Not Automatic (Supervisory) C. Loss of Phase (Supervisory) D. Phase Reversal (Supervisory) Diesel or Steam Turbine Fire Pump Controller: A. Pump Running (Supervisory) B. Pump Not Automatic (Supervisory) C. General Trouble OR Specific Trouble Signals as follows: 1) Critically Low Oil Pressure 2) High Engine Pressure 3) Failure to Start Automatically 4) Shut Down from Overspeed Condition 5) Battery Failure 6) Battery Charger Failure ) 4. In area that are not continuously occupied, automatic smoke detection shall be provided within 15 feet of each monitoring control unit location to provide notification of a fire at that location. If ambient conditions prohibit smoke detection, a rate of riser heat detector may be used. 5. Heat detectors installed in an area where automatic sprinkler heads are installed shall have a lower temperature rating than the sprinkler heads in the same area. 6. Monitoring systems or fire alarm systems employing automatic fire detection or waterflow detection devices, shall have at least one manual fire pull station to initiate a fire alarm signal. The manual pull station shall be located where required by the building owner. 7. ADA Requirements: Please be aware that there are rules and regulations regarding alarms and manual pull stations that are Federal requirements. These are available in the Federal RegisterNol. 56, No. 144. 8. Instructions/Zone Map: Written operating instructions shall be provided to the owner and attached to the control panel. A detailed zone map shall be posted in a frame next to the control panel and one zone map ) Monitoring System Installation Procedures Page Four shall be submitted to the Fire Department. If the system is too large to be placed in a frame, a 3-ring binder with zone maps on pages that correspond to a master plan and index or referencing plan is acceptable. Monitoring control unit shall be permanently marked with zonage information at the location of the panel. 9. Lock-ons (tamper device) shall be installed on all circuit breakers used for life safety equipment. (e.g., monitoring control unit, fire alarm control panel, fire alarm annunciator panel, exit lights, emergency lights, smoke removal systems.) 10. Installation: A low voltage fire alarm monitoring system shall be installed only by an electrician/electrical contractor and/or an alarm and communication contractor licensed by the State Board of Electricity (State Statute 326.2421). 11. Testing Requirements: The monitoring system shall be tested in accordance with Uniform Fire Code Standard No. 10-2 and NFPA 72, 1999 edition and Policy FD-2 at least annually by an electrician/electrical , contractor and/or an alarm and communication contractor licensed by the ) State Board of Electricity (State Statute 326.2421). 12. A rough-in and final electrical inspection shall be conducted by the electrical inspector on all fire alarm systems. 13. Location/Security: The monitoring control unit, remote annunciator panel and access keys to locked fire alarm equipment shall be installed and maintained in a location approved by the Fire Chief. 14. If the monitoring control unit is utilized to monitor more than the single manual pull station and a single smoke detector, Or the system has audible or visual annunciation devices, the requirements of Policy FD-2 shall apply. 15. Final Approval: Upon completion of the installation or alteration, a satisfactory test of the entire system shall be made in the presence of a representative of the Fire Department. All functions of the systems shall be tested including, but not limited to, testing for operation of each device, testing for system trouble of each device and testing for ground fault trouble, correct operation on battery or I Monitoring System Installation Procedures Page Five standby power and testing that all monitoring signals are properly sent to and received by the monitoring company. Written verification, in the form of an alarm activity report, shall be provided by the monitoring company showing that all signals were properly received. The U.L. Central Station Company and telephone number shall be displayed on the monitoring control unit. A placard shall be installed on the monitoring control unit identifying the system as a U.L. 72 Certified System. NEW CONSTRUCTION Construction or work for which fire department approval is required shall be subject to inspection by the Fire Chief/Marshalllnspector and such construction or work shall remain accessible and exposed for inspection purposes until approved. , Approval as a result of an inspection shall not be construed to be an / approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Inspections presuming to give authority to violate or cancel the provisions of this code or of other ordinances of the jurisdiction shall not be valid. It shall be the duty of the permit applicant or contractor or both to cause the work to remain accessible and exposed for inspection purposes. Neither the Chief nor the jurisdiction shall be liable for expense entailed in the removal or replacement of any material required allowing inspection. Fire Department Contact: Dan Winkel, Fire Chief Office & Mailing Address: Station #1 13875 Crosstown Boulevard NW Andover Minnesota 55304 Office Telephone: 763/755-9825 Fax: 763/755-9583 / ; Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT POLICY Policy FD-3 Sprinkler System Installation Procedures 1. Submit four (4) sets of complete plans, specifications and hydraulic calculations for review to the Building Department. Plans will be transferred to the Andover Fire Department. 2. Plans submitted for review shall be drawn in a scale size large enough so that details on pipe size, pipe lengths, sprinkler head symbols, hanger details, building construction features, and fire sprinkler obstructions details are clearly legible. The minimum drawing size scale is 1/8th inch=one foot. Details shall be a minimum 1/4th inch=one foot or large enough to be legible if not to scale. Plans should also be submitted on a computer disc or an 8 ~ x 11 sketch of building plan. 3. After plans are reviewed and approved by the Fire Department, the Building Department will issue the permit. You will receive one (1) copy of the reviewed plans to be placed on the job site. , 4. NO WORK SHALL BE STARTED WITHOUT A PERMIT AND A / REVIEWED SET OF PLANS ON THE JOB SITE. Inspection card shall be posted in a conspicuous place on job site. 5. Call the Fire Department at (763) 755-9825, to contact a fire inspector: a. When the job is started; b. For inspections of the installation while the pipe remains accessible; c. For testing of the system (24-hour notification is preferred so your date and time can best be accommodated). Construction or work for which fire department approval is required shall be subject to inspection by the Fire Department and such construction or work shall remain accessible and exposed for inspection purposes until approved by the Fire Chief or his/her designee. Approval as a result of an inspection shall not be construed to be an approval of a violation of the provisions of the Code or of other ordinances of the jurisdiction. Inspections presuming to give authority to violate or cancel the provisions of the Code or of other ordinances of the jurisdiction shall not be valid. . / Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 Sprinkler System Installation Procedures Page Two It shall be the duty of the permit applicant or contractor or both to cause the work to remain accessible and exposed for inspection purposes. Neither the fire inspector not the jurisdiction shall be liable for expenses entailed in the removal or replacement of any material required to allow inspection. It shall be the duty of the person doing the work authorized by permits to notify the Fire Department that such work is ready for inspection. The Fire Department is authorized to require that every request for inspection be filed not less that one working day before such inspection is desired. Such requests may be made by telephone. It shall be the duty of the person requesting any required inspection to provide access to means for proper inspection of such work. Where sprinklers are required: A. Sprinklers are required in the elevator mechanical room, in the elevator shaft, telephone equipment rooms, in electrical rooms, coolers, freezers, and concealed spaces containing combustibles or of combustible I construction and all areas indicated in NFPA 13. B. Ducts, piping, lighting fixtures, overhead garage doors, etc., that are likely to interfere with the proper distribution of water from sprinklers, will require additional sprinklers to be installed under these obstructions. Obstruction criteria in NFPA 13 shall be followed. System Components and Hardware Required: A. A control will be required on all flammable storage rooms, hazardous materials storage rooms, spray booths, hoods, atriums, and other locations involving special consideration. B. Control valves before and after the check valve are required on systems that are combination domestic and fire, served by one underground line. C. All systems shall have tamper switches (supervisory) on all valvesllow air pressure switches. D. Post indicator valves: There are three options: 1) A yard post indicator valve; 2) A wall post indicator valve; or, 3) A one-hour fire resistive construction protecting the fire sprinkler room with exterior access, drain, I emergency light pack and a sidewalk to the public way. Sprinkler System Installation Procedures I Page Three E. When a fire alarm system is installed in a sprinklered building, the sprinkler system shall be connected to the fire alarm system to provide inside horn/strobe alarms as well as the outside horn/strobe alarms. Sprinkler systems in buildings that do not have a fire alarm system shall have both an inside and outside horn/strobe. F. Outside horn/strobe alarm to be located above the fire department connection. G. An inspector test valve shall be provided on each sprinkler system riser, kitchen hood, and special systems utilizing a water flow switch at the high remote end of the system. H. A sight glass shall be installed on all sprinkler systems after a test valve. I. Riser manifolds are not allowed in NFPA 13 installations, unless used as a floor control valve in a multiple story occupancy. Design Criteria: j A. A MINIMUM five (5) P.S.1. safety margin shall be designed. B. The use of extended coverage heads is acceptable providing the following criteria is followed: The system design shall be proven to the worst case design area throughout. Example: One System One there are areas designed to 16 x 16 and 18 x 18. When proving the design of the system, the worst case design is 18 x 18 for all areas within System One, which utilize extended coverage heads. This means that an area would need to be calculated using the 18 x 19 design even though they are being installed at 16 x 16. Also, see General Requirements, I, for signage requirements. Extended coverage heads are prohibited in any mechanical rooms. j '\ Sprinkler System Installation Procedures / Page Four C. New water flow tests shall be conducted for all new systems. Two hydrants shall be used which are closest to the property. The static pressure should be measured on the hydrant in front of/or nearest the property and the water allowed to flow .from the next hydrant nearest the property, preferably the one farthest from the source of supply if the feed is only one way. The residual pressure will be that indicated at the hydrant where the water is not flowing. Accurate elevation information of the test hydrant (static/residual) shall be provided relative to the finish floor elevation of the project building. A representative from the Water Department shall be contacted prior to the test at 763/755-8118 to witness the test. The Fire Department shall be notified with the date, time and address of the flow test at least 24 hours in advance. D. In buildings where high water usage is likely, or when the maximum size of domestic water on combination fire sprinkler/domestic water line in the building exceeds % size of the water supply line, an electric solenoid valve shall be installed on the domestic side of the service, including the lawn sprinkler system. This valve shall be normally powered open and close on " loss of electric power or signal from the automatic fire sprinkler system , ) water flow indicator. 1. (e.g.) 6" combination service - 1 ~ inch domestic maximum a. 8" combination service - 2 inch domestic maximum NOTE: The building water usage may also be designed into the hydraulic calculations of the sprinkler system in lieu of a solenoid valve. E. Dry sprinkler systems shall only be utilized to protect areas of a building that cannot be maintained above 40 degrees Fahrenheit. All other areas of the building shall be protected by a wet sprinkler system. F. Air pressure for dry systems shall be in accordance with the manufacturer's instructions or 20 P.S.1. in excess of the calculated trip pressure based on the highest normal static water pressure. Manufacturer's instructions or calculations shall be included on the submitted sprinkler plans. G. The fire department connection, PIV and WPIV shall be a minimum of ten (10) feet from electric and gas meters and electric transformers. '\ / / ; Sprinkler System Installation Procedures Page Five H. The fire department connection and wall post indicator valve shall be installed at 42 inches above the finished grade. I. Manufacturer's specification sheets and product information for all equipment shall be submitted with plans. J. The inspector test valve shall be located on the high remote end of all sprinkler systems. K. Inspector test piping and main drains shall be plumbed to the exterior of the building. When a floor drain must be used, calculations shall be submitted that show that the drain can handle full flow under pressure. L. In multiple story buildings, fire sprinkler system to be zoned by floor. Birdcage (Vertical Riser) design is not acceptable. M. Fire department connection shall be located as designation by the Fire Chief. , I N. The fire department connection shall be labeled as to the system it supplies, e.g. automatic sprinkler or automatic sprinkler and standpipe. O. The sprinkler system shall be designed for the maximum potential storage height that is possible in the building at a minimum design density required to protect a Class IV Commodity. P. When hose connections and hose racks and reels are required, the Andover Fire Department will consider deletion of these with the substitution of Class I standpipes located at equivalent protection. The owner must submit a letter requesting Alternate Materials and Methods in accordance with UFC, Section 1004 or 1004A Table. The request shall include reasons: e.g. Insurance company requests substitution or company does not want employees to utilize hose to fight fires because of safety concerns and training requirements, etc. Q. Manual standpipe systems (Fire department pumper pumps into system to supply the system demand) may be allowed on a case by case basis in buildings not exceeding 6 stories or 70 feet in height. A letter must be submitted requesting Alternate Materials and Methods in accordance with UFC, Section 103.1.2. The request shall include calculations showing that / Sprinkler System Installation Procedures Page Six 100 psi can be provided with a minimum flow rate of 500 gpm for the hydraulically most remote standpipe. The minimum flow rate for additional standpipes shall be 250 gpm per standpipe up to a maximum flow of 1250 gpm. The calculations shall be based on a fire department pumper supplying 1250 gpm at 150 psi at the fire department connection. Hydraulic calculations shall include friction loss, elevation and sprinkler system demand. 1. Each hose connection for manual standpipes shall be provided with a clear and legible permanent sign that reads, "MANUAL STANDPIPE FOR F.D. USE ONLY." 2. A clear and legible permanent sign shall be provided at the fire department connection that reads, "Manual Standpipe". 3. Combination sprinkler/manual standpipe systems shall have hydraulic calculations submitted for the sprinkler system based on the water supply and manual I standpipe system calculations based on requirement found in Q above. R. When performance-based design is utilized it shall be the responsibility of the designer to supply sufficient information to the fire department to review all of the design criteria and parameters. All reference materials (Le., SFPE Handbook, articles, procedures, etc.) shall be provided at no cost to the fire department. The designer shall also provide at no cost to the fire department, a peer review of the design if required by the Fire Chief. Sufficient information shall be provided to the fire department to review and approve the company or individual conducting the peer review. Adequate and permanent records shall be kept of the system designs, all meetings and all correspondence and any modifications. A separate permit shall be acquired for all performance-based designs. " / Sprinkler System Installation Procedures / Page Seven A. Design criteria for kitchen hood and duct systems: 1. Head placement shall be based on NFPA 13. 2. Protection below the hood shall be one of the following: a. General automatic fire sprinkler floor protection under the kitchen hood. The design density shall be provided over the entire area below the hood; or b. Water spray nozzles matched one for one (nozzle to appliance) and installed per manufacturer's installation requirements for axial and radial distance criteria. 3. Hydraulic calculation shall include all sprinkler heads within a single kitchen hood and duct system. This would include the sprinkler heads protecting below the hood, behind the filters, collar, and all heads in the duct work. Hoods that are mounted side by side and less than one foot apart shall be treated as one hood system. 4. The minimum hydraulic design for a single kitchen exhaust system shall be Extra Hazard, Group 1 and a 500 gpm hose allowance figured in to the hydraulic calculations. 5. Upon activation of the flow switch or a gate valve tamper (water shut off at the hood) the fuel sources under the kitchen hood shall be shut / down. The kitchen exhaust shall continue to run. 6. When a pre-piped kitchen hood is used on a project, the kitchen hood supplier shall submit sprinkler plans and hydraulic calculations demonstrating the required gpm and pressure at the connection point to the fire sprinkler system for the kitchen hood and duct system for approval. A fire sprinkler system for a kitchen hood and duct system that is being installed by a sprinkler contractor who is licensed by the State of Minnesota shall not be hooked up to the wet sprinkler system until hydraulic calculations have been submitted and approved by the fire department. The kitchen hood system shall be designed in accordance with items S-1 to S-5 (above). If any alterations are required to the sprinkler system within the hood, the work will need to be done by a sprinkler contractor who is licensed by the State of Minnesota to perform such work. T. Ansul Piranha fire suppression systems shall be connected to the automatic sprinkler system water supply or to a dedicated domestic water supply with a U.L. Central Station monitored shut off valve. If the domestic water supply has an electric solenoid valve installed on the domestic side of the service, including the lawn sprinkler , I '\ Sprinkler System Installation Procedures Page Eight system that is normally powered open and closes on loss of electric power or signal from the automatic fire sprinkler system water flow indicator, water connection for the Ansul Piranha fire suppression system shall not be made. Before an Ansul Piranha fire suppression system is connected to a water supply as outlined above, water pressure information shall be submitted for review by the fire department. Required water pressure shall be 30 to 100 psi. General Requirements A. All submittals shall be in compliance with the requirements in Chapter 6 of the adopted edition of NFPA #13. If a different edition is requested, a letter requesting this shall be sent to the Fire Chief requesting Alternate Materials and Methods in accordance with UFC, Section 103.1.2. Adequate, concise, and sufficient information shall be clearly indicated on the plans to review the system design and occupancy information. This may include submitting details on racking systems, soffits, equipment schedules, etc. System design criteria and classification may be reviewed with the Fire Prevention Bureau prior to system design. I B. Any materiallinstallation deviation from approved plans will require permission from the fire department and shall be followed up in writing on company letterhead if the deviation is small or as-built plans/revised plans (revisions to be clouded) shall be submitted before Certificate of Occupancy can be signed off by the fire department. C. All indicating control valves shall be easily read and accessible from the floor. Maximum height shall not exceed six feet. D. All indicating control valves and risers shall have permanent signs identifying the area of the building that is controlled by that valve or riser. E. Underground test certificates should be reviewed by the sprinkler contractor prior to the connection of the overhead piping, and shall be responsible for ascertaining that the water main has been flushed before connecting to the riser. A copy of the Underground Test Certificate shall be forwarded to the Fire Department and also the City of Andover Water Department. F. U.L. 72 certificate is required on all monitored systems. All systems required to be monitored shall be monitored by a U.L. Central Station. All ) indicating control valves, including the P.I.V., must be tampered and monitored. ) Sprinkler System Installation Procedures Page Nine G. Fire Pump shall be monitored by a U.L. central station. Monitoring shall include: Electric Fire Pump Controller: 1. Pump Running (Supervisory) 2. Pump Not Automatic (Supervisory) 3. Loss of Phase (Supervisory) 4. Phase Reversal (Supervisory) Diesel or Steam Turbine Fire Pump Controller: 1. Pump Running (Supervisory) 2. Pump Not Automatic (Supervisory) 3. General Trouble OR Specific Trouble signals as follows: a. Critically Low Oil Pressure b. High Engine Pressure c. Failure to Start Automatically d. Shut down from Overspeed Condition e. Battery Failure f. Battery Charger Failure . H. A permanently mounted test header for fire pump shall be installed on the building exterior. I. Monitoring of the system shall be in service prior to testing the sprinkler system and signing off of the Certificate of Occupancy by the Fire Department. J. The installing contractor shall provide the owner with: 1. Instruction charts describing operation and proper maintenance of the sprinkler devices. 2. Publication titles NFPA 25, Inspection, Testing and Maintenance of Water-Based Fire Protection Systems, Newest Edition. 3. Sprinkler cabinet, appropriate supply of spare sprinklers representative of the heads used, sprinkler wrench and device for removing cover of water flow device. K. Zone maps shall be posted next to the sprinkler riser and fire alarm panel for all systems. A copy shall be submitted to the Fire Department for approval. A permanent sign shall identify each system riser, correlating with the zone map. An acceptable zone map shall include the following: . Size 8.5" x 11" or larger and shall be clear and legible. / . Framed and mounted or other acceptable means. Sprinkler System Installation Procedures / Page Ten . Simplified map of the building floor plan showing the general location of special sprinkler heads which are used, FD connection, PIV, WPIV, riser controls, inspector test, other system control valves and auxiliary drains. L. Mixing of sprinkler heads with different orifice sizes, K-factors, spacing requirements etc. shall not be installed within the same room, hallway, etc. Under certain conditions, such as different ceiling levels, soffits, and other special conditions, the Andover Fire Department will make the final determination on a case-by-case basis. M. When extended coverage heads are used in a system, provide a permanently mounted metal sign with minimum dimensions of 5 x 7 inches at the sprinkler riser with the following information permanently indicated on the sign: Extended Coverage Heads Used System Number The Maximum Coverage per head is feet ; The Maximum head spacing is feet by feet. The following list of heads is used: Make/Model/K Factor/Hazard Class/Minimum Spacing to Other Heads. Comments: Provide any comments such as sprinkler head XYZ is restricted to use in corridors only and other special design information. Tests Required: A. Wet system tests shall include: 1. Two hour hydrostatic of the entire system including Siamese. Piping department inlet pipe shall be hydrostatic tested in the same manner as the balance of the system. All Sprinklers Shall Be In Place. 2. Test retard setting with inspector's test, 40 to 50 seconds required. 3. Main drain test. Main drain test papers (attached) shall be completed and returned with Contractor's Material and Test Certificate for Aboveground Piping. 4. The Andover Fire Department shall witness all tests. A 24-hour notification is recommended. / Sprinkler System Installation Procedures Page Eleven B. Dry system tests shall include: 1. Two-hour hydrostatic of entire system including Siamese. 2. 24-hour air test at 40 psi. 3. Dry valve trip test-water to flow from inspector's test within 60 seconds on systems containing more than 750 gallons. Accelerators and/or exhausters will be required if the 60-second requirement is not met. 4. Main drain test. . 5. Sprinklers shall be in place. 6. Andover Fire Department shall witness all tests. 7. Low air pressure must be monitored by the central station. 8. Compressors must be hard wired without shut-off switches. / I Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT SPRINKLER SYSTEM - EMERGENCY REPAIR WORK PROCEDURES Policy FD-4 "Emergency Repair Work" is defined as repair work to an existing system that is necessary due to a disabling incident that has rendered the system out of service. Upon completion of this repair work the system will be back into operating conditions. Information required for "Emergency Repair Work" submittal: 1. Notification of "Emergency Repair Work" shall be made one of the following ways: . Durinq business hours contact shall be made with the Fire Department. This may be accomplished by a telephone call to the office at 763/755-9825 or a fax of the information required below to 763/755-9583 . After business hours a message shall be left for the Fire Department. This may be accomplished by leaving a voice mail message of the information required below to the Fire Chief at , ) 763/755-9825. 2. Information must be submitted via fax or telephone. Permit application and appropriate fees shall be mailed and post marked the next business day after the date of which the repair work took place. 3. Faxed letters or phone calls (including voice mail messages) shall be completed within the 24 hours of the next business day after which the repair work took place. 4. The Anoka County Communication Center shall be contacted at 763/427- 1212 when: a. A sprinkler journeyman starts a job to inform us that a system is being taken out of service. b. A sprinkler journeyman completes a job to inform us that the system is back in service. Information Required on "Emergency Repair Work" Submittal: 1. Name of owner and occupant 2. Business name and address 3. Construction and occupancy of building; Le., obstructed/unobstructed " j Station 10ffice Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 "- Emergency Repair Work Procedures ) Page Two 4. System design data of system; wet, 1500/.15 Ordinary-Group I, Coverage per sprinkler-130 sq. ft. 5. Description of events which took place to cause emergency repair work 6. Description of work to be done 7. The specific location or detailed location in building where work is to be done 8. Make, type, model, temperature rates and size of any components (shall be equivalent as existing components) '\ , ) '\ " / Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT SPRINKLER SYSTEM -- EmerQencv Repair Work - SUBMITTAL Policy FD-4A NOTE: This form to be submitted with sprinkler permit application. State License # Date: 1. Name of owner and occupant: 2. Business Name & Address: 3. Construction & Occupancy of Building; Le., Obstructed, Unobstructed, Office , 4. System Design data of existing system and new; Le., Wet, 1500/15, ) Ordinary-Group 1, coverage per sprinkler - 130 Sq. Ft. 5. Description of event(s) which took place to cause this emergency repair work: 6. Description of work to be done: 7. Detail location in building where work is to be done: 8. Make, Type, Model, Temperature rating and size of any components: (Shall be equivalent as existing components). Note: All items 1 through 7 above to be completed. \ J Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT SPRINKLER SYSTEM - DAY WORK INSTALLATION PROCEDURES Policy FD-5 Day work does not include hood systems, spray booths and/or flammable/combustible liquid storage/use rooms, any work on an extra- hazard system or work involving over ten sprinkler heads. Information required for "Day Work" submittal: 1. Information can be submitted by mail or fax. If fax is used, any appropriate fees shall be mailed and postmarked within 48 hours. A completed permit application and fees shall accompany plans. This is noted on the permit application and provides for an efficient permit application process and is strongly encouraged. 2. Daywork submittal may be placed on company letterhead and shall include contractor's state license number. Plans shall include company name and contractor's state license number. A permit application also '\ needs to be filled out and submitted. / 3. Letters or plans shall be submitted a minimum of 12 hours before work is started. 4. The Fire Department shall at 763/755-9825 or through Anoka County Dispatch at 763/427-1212 when: a. Any time a sprinkler journeyman starts a job to inform us that a system is being taken out of service. b. The sprinkler journeyman must call for an inspection before leaving the job site at the completion of the job. Information Required on "Day Work" Submittal: 1. Name of owner and occupant 2. Business name and address 3. Construction and occupancy of building; Le., obstructed/unobstructed office 4. System design data of system; Wet, 1500/.15, Ordinary-Group I, Coverage per sprinkler-130 sq. ft. 5. Description of work to be done 6. Detailed location in building where work is to be done 7. Make, type, model, temperature ratings and size of any components (shall '\ Station 1be equivalent as existing cOITffi2Q@Iilt;!>) ) Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT SPRINKLER SYSTEM - Dav Work - SUBMITTAL Policy FD-5A NOTE: This form to be submitted with sprinkler permit application. State License # Date: 1. Name of owner and occupant: 2. Business Name & Address: 3. Construction & Occupancy of Building; Le., Obstructed, Unobstructed, Office '\ 4. System Design data of existing system and new; Le., Wet, 1500/15, ) Ordinary-Group 1, coverage per sprinkler - 130 Sq. Ft. 5. Description of work to be done: 6. Detail location in building where work is to be done: 7. Make, Type, Model, Temperature rating and size of any components: (Shall be equivalent as existing components). Note: All items 1 through 7 above to be completed. J Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT POLICY Policy FD-6 Lock Box/Key Box Policy UFC Article 9 Section 902.4 An approved lock box shall be provided on the building for Fire Department use. The lock box should be located by the fire department connection or as located by the Fire Chief or his/her designee. The lock box shall be at lease six (6') feet off the ground. The lock box shall be purchased through the City of Andover Building Department. The lock box must contain the following keys: 1 ) Master Key for exterior and interior doors 2) Mechanical room, broiler room, and other similar rooms 3) Fire alarm panel/annunciator panels 4) Elevator access and control 5) Sprinkler riser room and controls 6) Pad Locks 7) Fire Extinguisher Cabinets ) 8) Hazardous materials or process areas, as identified by the Fire Chief or his/her designee. Lock boxes shall be installed on all buildings in accordance with the following: 1) All buildings regardless of occupancy, when provided with a sprinkler or fire alarm system. 2) All Group A or B occupancies three or more stories in height. 3) All Group E, H, and I occupancies. 4) All Group R-1 occupancies provided with a locked entry security system. 5) A lock box shall be installed for any building that the Fire Chief deems appropriate due to unusual circumstances. Each key shall be placed separately on a single key ring with a weather resistant tag stating its use. When access to or within a structure or an area is unduly difficult because of secured opening or where immediate access is necessary for life saving or firefighting purposes, the chief is authorized to require a key box to be installed in an accessible location. I Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT POLICY Policy FD-7 Requirement for Posted Fire Lanes Article 9 Section 904 Subd. 1. Creation of Fire Lanes. The Fire Chief or his/her designee is hereby authorized to order the establishment of fire lanes on public or private property as may be necessary in order that the travel of fire equipment may not be interfered with and that access to fire hydrants or buildings may not be obstructed. Subd. 2. Parking Regulations Respecting Fire Lanes. It is unlawful to park any vehicle of any description or place any material or obstruction within fifty (50) feet if the entrance to any fire station or within a designated fire lane. In an event that the Fire Chief or Anoka County Sheriff Deputy finds a vehicle or other material unattended and/or obstructing a designated fire lane, such person is hereby authorized to provide removal of \ such vehicle or material to the nearest convenient garage or other place of safety I outside the limits of the fire lane, at the expense if the owner. Subd. 3. Enforcement. Licensed peace officers employed by the Anoka County Sheriff are authorized to issue citations for violations of the Chapter including Minnesota Statutes, Sections 169.34,169.346,169.79 which are incorporated into this Chapter by reference. ) Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 CITY OF ANDOVER FIRE DEPARTMENT POLICY REQUIREMENTS FOR FIRE LANE SIGNAGE No 1. Signs to be a minimum of 12" x 18". Parking 2. Red on white is Fire preferred. Lane 3. 3M or equal engineer's grade reflective sheeting on aluminum is preferred. 4. Wording shall be: NO PARKING FIRE LANE 5. Signs shall be posted at each end of the fire i lane and at least at every 75' interval along the fire lane. EJ 6. All signs shall be double sided facing the I 1 direction of travel. 7. Post shall be set back a minimum of 12" but not more that 36" from the curb. 8. A fire lane shall be required in front of fire I Grade I department connections extending 5' on each side and I (Not To Scale) I along all areas designated by the Fire Chief. Any deviation from the above procedures shall be submitted in writing, with a site plan, for approval by the Fire Chief. It is the intention of the Fire Department to ensure continuity throughout the city by providing these procedures for marking of fire lanes. Andover , FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT POLICY Policy FD-8 Temporary Access Roads and Water Supply During Construction UFC Article 9 Section 901 and 902 Installation of temporary access roads to buildings under construction is required by the Fire Department. Access is required because buildings under construction are at higher risk of fast fire spread. The paved surface shall meet all recognized standards and be capable of supporting large fire trucks and be available for use by the fire department at all times. The following are the requirements for temporary access roads: 1) When fire protection, including fire apparatus, access roads and water supplies for fire protection, is required to be installed, such protection shall be installed and made serviceable prior and during the time of construction. \ Exception: When alternate methods of protection, as approved by , I the Fire Chief are provided, the requirements of Section 901.3 may be waived or modified. (Article 9 Section 901.3) 2) Dimensions of Roads: The fire apparatus access roads shall have an unobstructed width of not less that 20 ft. (6096mm) and an unobstructed vertical clearance of not less than 13 ft. 6 inches (4115mm) Exception: Vertical clearances may be reduced, provided such reduction does not impair access by fire apparatus and approved signs are installed and maintained indicating established vertical clearance approved. Vertical clearances or widths shall be increased when, in opinion of the chief, vertical clearances or widths are not adequate to provide fire department access. (Article 9 Section 902.2.2.1) 3) Surface Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be provided with a surface so as to provide all weather driving capabilities. (Article 9 Section 902.2.2.2) , / Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 Temporary Access Roads , I Page Two , 4) Turning Radius The turning radius of a fire apparatus access road shall be approved (Article 9 Section 902.2.2.3). The turning radius shall be a forty-five (45') foot inside turning radius. 5) GradelDepth of Roads The gradient for a fire apparatus access road shall not exceed the maximum approved (Article 9 Section 902.2.6). All fire access roads shall meet or exceed minimum road specifications as approved by the City of Andover. 6) Dead Ends Dead-end fire apparatus access roads in excess of 150 feet (45720mm) in length shall be provided with approved provisions for the turning around of fire apparatus (Article 9 Section 902.2.2.4). Dead-end roads and cul-de-sacs shall not exceed 500 feet in length unless approved by the Fire Chief. 7) Hydrants , The location, number and type of fire hydrants connected to a water I supply capable of delivering the required flow shall be provided on the public street or on the site of premises or both to be projected as required and approved. Fire hydrants shall be accessible to the fire department apparatus by roads meeting the requirements of Article 9 Section 903.4.2. (See Appendix III B for Hydrant Flow Info) 8) Fire apparatus access roads shall be provided in accordance with Section 901 and 902.2. For every facility, building or portion of building hereafter constructed or moved into or within the jurisdiction when any portion of the first story of the building is located more than 150 feet from fire apparatus access measured by an approved route around the exterior of the building or facility. Exceptions: a. When building is completely sprinkled b. When access roads cannot be installed due to location, topography, etc..., the chief is authorized to require additional fire protection. c. When there are not more than two Group R Div 3 or Group U occupancies the requirements may be modified by the Fire Chief. ) Temporary Access Roads / Page Three / 9) More than one fire apparatus road shall be provided when it is determined by the Chief that access by a single road might be impaired by vehicle congestion, condition of terrain, climatic conditions or other factors that could limit access. These roads and operational fire hydrants are required by the fire department for their use in an emergency. Any deviation from the above procedures shall be submitted in writing, with a site plan for approval by Fire Chief. , I I ANDOVER FIRE DEPARTMENT POLICY FIRE DEPARTMENT REQUIREMENTS FOR APPROVED TURNAROUNDS ON FIRE DEPARTMENT ACCESS ROADS AS REQUIRED BY MINNESOTA UNIFORM FIRE CODES Article 9 Section 902 Any of the following are acceptable turnaround alternatives: ACCEPTABLE ALTERNATIVE TO 120' HAMMERHEAD +--60.......+--60. 90' DIAMETER ..... CUL-DE-SAC i ~ ! 120' /~ i l' "-. <8' ~ ,,0;':; /,6'0: _ /- - ) ~,o It!' I' ').<0 ~ "j' ::;: )-,0 '" // \ ~-.( ~ .- -J ~ '\ , ,"- ~0'1+--_70'~ ').~~~ .!i Q. ~~ I __20'+-- 20'1 __20'+-- ! I .....20.+-- I I 120 I I . I HAMMERHEAD ACCEPTABLE ALTERNATIVE TO 120' HAMMERHEAD J Andover FIRE DEPARTMENT ANDOVER FIRE DEPARTMENT GUIDELINES RE: FIRE ALARM NOTIFICATION PROCEDURES SCOPE: This procedure covers the duties of building owners/managers in the event of a fire alarm activation at their building. This procedure applies only to R-1 and R-2 occupancies (residential, hotel and apartment buildings). PROCEDURE: At the first sound of a fire alarm within the building: 1. A designated person shall call the fire dispatcher at 911. (At least two people should be assigned this duty in case one person is not available.) Inform the dispatcher what the situation is and the address of the building. THIS MUST BE THE FIRST THING THAT IS DONE TO ENSURE THAT THE \ FIRF nFPARTMFNT IS nISPATr.HFn PROMPTI Y , ) 2. A designated person should then thoroughly check the entire building to try and locate the cause of the alarm. 3. If a fire is found or smoke is seen, the building must be evacuated immediately. Call the Fire Department dispatcher at 911 and inform them of the situation. 4. If the cause is found and it is accidental or mischievous (Le. smoking too close to detector or a manual pull station activated), or after checking the entire building, nothing is found (Le. no smoke/fire or no activated detectors), the fire alarm can be silenced. I DO NOT RESET THE ALARM AT THIS TIME. I 5. If the Fire Department has not arrived at this time, call the dispatcher at 911 and inform them what has been found. 6. When the Fire Department arrives, the designated person should meet them at the main entrance with any information concerning the situation. , , ) Station 1 Station 2 Station 3 13875 Crosstown Blvd. 16603 Valley Drive 1785 Crosstown Blvd. Andover, Minnesota 55304 Andover, Minnesota 55304 Andover, Minnesota 55304 612/755-9825 612/421-9426 612/755-9044 Fax: 612/755-9583 Fire Alarm Procedure / Page Two 7. The Fire Department will review the situation. At the instruction from the Fire Department Official the fire alarm can be reset. WAIT FOR THESE INSTRUCTIONS BEFORE RESETTING THE ALARM. NOTE: If enough employees are on the scene during the fire alarm, the previous stated procedures can be divided among them. RATIONALE: This procedure is established to insure that the Fire Department is dispatched promptly. This minimizes the response time in the event of a fire but also decreases the amount of time that the fire alarm sounds before being reset. If a false alarm is found and reported to the dispatcher (Step #4), the Fire Department will continue to the building to investigate '\ and to reset the alarm. , I NOTE: If at any time the Fire Department determines that this procedure is not being followed by the occupants of a building, the authority to silence the fire alarm will be rescinded. If there are any questions concerning this document, phone the Fire Department at 763/755-9825. / ANDOVER FIRE DEPARTMENT 13875 CROSSTOWN BLVD. NW 763/755-9825 ANDOVER MN 55304 '\ I , , ALARM SYSTEM INSPECTION REPORT Name of Property: Report No.: Property Address: Receiving Station Notified: Yes D No D Time: Date: Receiving Station Phone No.: Contact Person: 1. Equipment manufactured by 2. Model No. Serial No. 3. Is control panel free of dust and dirt? YesD NoD 4. Is AC Power on? YesD NoD 5. Do control panel switches work correctly? YesD NoD 6. Type of batteries - Size , Amp Hours 7. Are battery contacts clean? YesD NoD 8. If dry cells, were they replaced? YesD NoD 9. If trickle charged, charge voltage is at ohms load 10. a) Battery test voltage is under load b) Do the batteries meet the requirements of NFPA 72/5-3.3? YesD NoD 11. Are there any abnormal conditions when transferring from AC power to battery standby? YesD NoD 12. If yes, list problem 13. Is AC Power supplied with a lock off device? Yes D No D 14. a) Does system have trouble light? Yes D No D b) Does trouble light work correctly? YesD NoD 15. a) Does system have an audible trouble device? YesD NoD '\ b) Does audible trouble device work correctly? YesD NoD / 16. a) Are the system's circuits electrically supervised? YesD NoD b) Does system's supervision work correctly? YesD NoD 17. a) Is AC power supervised? Yes D NoD b) Does AC power's supervision work correctiy Yes D No D 18. a) Is DC power supervised? YesD NoD b) Does DC power's supervision work correctly YesD NoD Svstem InitiatinnDevices When tested sends Cleaning and How tested ref. signal appropriately maintenance List below type Restorable or NFPA 72E and/or properly performed of alarm unrestorable Chapter 8 activates aux. according to NFPA Quan. initiating device type equipment 72E-Describe YES D NO D N/A D YES D NO D N/A D YES D NO D N/A D YES D NO D N/A D YES D NO D N/A D YES D NO D N/A D 19. Other tests as required by equipment manufacturers: 20. Are all alarm initiating devices in good condition, unobstructed, free of damage or corrosion? Yes D No D 21. Are all alarm initiating devices LISTED equipment, for the purpose they are being used? Yes D No D 22. Are there any recent changes to the structure that require additional protection? Yes D No D 23. Are there any local detection devices independent of the automatic alarm system? Yes D No D 24. a) If yes to 21, how many were tested? '\ b) Were they all working correctiy ? Yes D No D ) c) List type of cleaning and maintenance performed ALARM SYSTEM INSPECTION REPORT (PAGE TWO) 25. Is wiring properly supported and in good condition YesD NoD 26. a) Where conduit is used, are solid connections made? YesD NoD b) Is conduit properly supported? YesD NoD 27. Does system signal: local D central station D proprietory D 28. If central or proprietory, were signals correctly received? YesD NoD 29. a) Does system have local audible devices? YesD NoD b) Does system have zoned audible devices? YesD NoD c) List type of audible devices: Quantity YesD NoD 30. d) Do all audible devices work correctly? YesD NoD a) Does system have local visual indicators? YesD NoD b) Does system have zoned visual indicators? c) List type of visual devices: Quantity YesD NoD 31. YesD NoD d) Do all visual indicators work correctly? YesD NoD 32. a) Does system have a pre-signal feature? YesD NoD b) If yes, does pre-signal feature work correctly? YesD NoD 33. a) Is this a coded system? YesD NoD b) Do codes work and correspond correctly to facility map? a) Is this a zoned system? YesD NoD b) Number of zones on system: c) Do all zones work correctly? 34. Zone Detector Quan. Loop Zone Detector Quan. Loop Res. No. Tvoe Res. No. Tvoe , 35. a) Does system have a remote annunciator? YesD NoD I b) Does system annunciator work correctly? YesD NoD 36. List the items requiring repairs that were corrected at the time of this inspection: 37. List all abnormal conditions found but not corrected at the time of this inspection: 38. Was owner/management notified of conditions not corrected? YesD NoD 39. Approval for repairs was given by: Date ~~- 40. Abnormal conditions listed above were corrected on: Date ~~- 41. Owner denied approval to correct the abnormal conditions? YesD NoD 42. Receiving station notified of completion? Time: YesD NoD 43. Authority having jurisdiction: City of Andover 13875 Crosstown Blvd. NW, Andover Mn 55304 Date copy sent ----1----1_ REPRESENTATIVE: FIRE CHIEF/FIRE MARSHAL 44. As the inspecting agent, I have thoroughly checked the above minimum requirements, and to the best of my knowledge, all statements are true. Inspection Company: Inspection Company Phone Number: 45. Inspecting Agent Signature: / Acknowledged by Building Manager Signature: ALSYSRPT (5) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: Auqust 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Discussion Items Scott Erickso~ l 4. Engineering ITEM NO. Crooked Lake SchoollWalkers The City Council is requested to discuss the Anoka Hennepin School Boards recent discussion regarding designating the neighborhoods adjacent to the Meadow Creek School and the Crooked Lake Elementary School as walking areas to the schools. The construction of sidewalks in the neighborhood and the installation of a stop sign at 139th Ave. NW and Marigold are two issues the school district has forwarded to the City. The question on sidewalks would result in two main points of discussion; 1) To what extent are sidewalks to be constructed? 2) Who should pay for the sidewalk construction? The question on the installation of a stop sign at 139th Ave.lMarigold was recently evaluated when the City Council ordered a warrant analysis for this intersection. If additional walkers are to be added to this neighborhood it would be important to define the walking routes and determine where sidewalks would be constructed before re-evaluating the intersection. Although there are many ways to analyze this issue a few suggestions are as follows: 1. Have staff make a recommendation to the City Council 2. Have the City Staff coordinate a neighborhood meeting to obtain input into this issue. 3. Other? SCHOOL BOARD: noka Michael Sullivan, Chair Educational Service Center . . John Peterson, Vice Chair 11299 Hanson Boulevard NW '- -' Scott D. Wenzel, Clerk Coon Rapids, Minnesota 55433 Ronald Manning, Treasurer Daniel Cook, Director (612) 506-1000 Denise Dittrich, Director Independent School District 11 (612) 506-1003 FAX May 10th, 2000 Dr. Roger Giroux, Superintendent Mayor Jack McKelvey Andover City Hall 1685 Crosstown Blvd NW Andover, MN 55304 Dear Mayor, As you are aware, we have had parent concern for the safety of their children in the city of Andover, specifically in the vicinity of Crooked Lake Elementuy School and Meadow Creek Christian School. At an Anoka-Hennepin School Board meeting last fall, you testified in support of the concerns of the parents in this area, citing Marigold St. NW from Bunker Lake Blvd NW to 13911> Ln NW as a hazardous road for children to cross. Since that board meeting, the school district has held several public meetings with residents, staff, principals, and law enforcement officers regarding our procedures for developing criteria to identify hazardous traffic conditions. All of the information we obtained was discussed as an agenda item at the Apri15th Anoka-Hennepin School Bus Safety Committee (membership consists of parents, principals, law enforcement, and stafl). After discussion, it was the recommendation of this committee that this area be a walking zone to these two schools. I carried this recommendation to a parent meeting on Thursday, May "- 411> and to the May 8th Anoka-Hennepin School Board meeting. \. - , After hearing the discussion and concerns of the parents and safety committee, the school board has requested that I contact you to request changes in walkways and traffic control in the area identified above. area. Specifically, parents feel that Marigold St. NW should have sidewalks constructed to assist pedestrian traffic. Location of the sidewalks would need to be determined by your staff. The second request is for a stop sign to be placed at the intersection of 139th Ave NW and Marigold St NW. It is the feeling of parents, , the school board, and staff that a stop sign affecting north and southbound traffic on Marigold St NW and a painted crosswalk would greatly improve the safety of student pedestrian traffic. I have attached a map of this area and letters from the Anoka County Sheriff's office, relating to their observations of traffic in this area. Please give consideration to this request for fall of 2000 and call me at (763)506-1132 with any questions. Thank you. Sincerely, Clio- t4w- Chuck Holden Director of Operations, Anoka-Hennepin Schools - cc: Anoka-Hennepin School Board Dr. Roger Giroux, Superintendent Mr. Alan Vokaty, Principal Crooked Lake Elem. Mr. Mark Henderson, Asst. Superintendent Meadow Creek School Anoka-Hennepin School Bus Safety Committee '\ Captain Lany Klink, Anoka County Sheriff's Office , ) Mr. Tom Durand, Director of Administrative Services file Partners in educating all learners for a successful future in an ever-changing world. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION I DATE: August 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committee, Commission Community Development ITEM NO. S. Schedule Meeting to Discuss David L. Carlberg School Issues with Anoka-Hennepin Community Development Director ISD # 11 The City Council is requested to schedule a meeting date with the Anoka-Hennepin ISD # 11 to discuss various school issues. At the time of the writing of this report the City had not received potential meeting dates from the School District. Meeting dates will be presented at the meeting. I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: August 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Staff, Committees Commissions City Cleft; ITEM NO. 0. i\ D. IJ .' Options for Councilmember Replacement The following is provided to assist the council in making a decision as to what should occur due to the resignation of Councilmember Johnson which is effective August 15,2000. A copy of her letter of resignation is attached. State Law, Section 412.02, Subdivision 2a states that a vacancy in an office shall be filled by council appoinhnent until an election is held. I I spoke to the Secretary of State's office to find out when the appoinhnent needs to be made. There is nothing in state law that states a specific time period when, after a resignation, council needs to appoint. They did suggest that it be done as soon as possible to avoid tie votes. They also said that /I shall be filled/l means that an appoinhnent must be made. Council can direct staff to advertise for the vacancy or they can simply appoint a resident who qualifies for the office. In the event of a tie vote for the appoinhnent, the Mayor shall make the appoinhnent. The vacancy will then be on the November 7th ballot as a separate item stating that it is for a two-year term. The person who is elected for that position will take office after the time has expired for a candidate to contest the election results. The approximate date for the person to take office is November 15th. . . ~4~Eri,'j~Jt'~r.-:l~;,!ge1mG:Sf.;l~;r~~.?;~':.1 Julie Johnson July 25, 2000 The Honorable Jack McKelvey Mayor of Andover 1685 Crosstown Blvd. N.W. Andover, MN 55304 Dear Mayor McKelvey: It is with regret that I submit my letter of resignation from the Andover City Council as of August 15, 2000. The duties required are more than I am able to successfully fulfill at the present time. It has been a Teal pleasure to have been able to work with a Council and Staff that have contributed a lot of time and energy into looking out for what they feel is in the best interest of the City. Thank you for your support and understanding during this difficult decision process. ~~ cc: Don Jacobson Mike Knight Ken Orttel Richard Fursman I ~~~_~r;~~~~~~~~~'~~:''%'~;~:t;:}~7:a;;:1k~~:m;~~~:w~cr~:~~~tz:;:?~.:'"~1&t~~tt;~:rr;;~~-';~~;~:';;-~~t~r:fi1Z::;~~,:e:r..;~;::.;,~U&;-;;r~ 2337 141st Lane NW Andover, MN 55304 Tel: (763) 862-8155 Fax: (763) 862-8152 CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: August 01 . 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Finance Jim Dickinson ITEM NO. 7 Approve Financial Policy Request: The City Council is requested to approve the attached City of Andover Financial Policy document. Background: At the June 20, 2000 council meeting the City's Auditor suggested that the City establish some written Financial Policies. The attached document will provide that written document and provide staff with some clear direction on how financial activities will be conducted. It should be noted that this is a working policy and should be reviewed at least annually. It should also be noted and that the policy does not cover all functions of the City and should be added to in the future. If there are any detailed questions related to the request or a desire to move to a discussion item, please contact me (767-5110) prior to the meeting so that I can have that data available for presentation at the meeting. CITY OF ANDOVER FINANCIAL POLICIES CITY OF ANDOVER FINANCIAL POLICIES Introduction These financial policies set forth the basic framework for the overall fiscal management of the City of Andover. Operating independently of changing circumstances and conditions, these policies assist the decision-making process of the City Council and the administration of the City's affairs. These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent principles and practices, which are commonly used in many government agencies to assist in maintaining fmancial stability over the years. These policies shall be reviewed annually, and changes authorized by City Council resolution. / CITY OF ANDOVER FINANCIAL POLICIES A. Accounting, Auditing and Financial Reporting Policy 1. The City of Andover will establish and maintain a high standard of accounting practices. Accounting standards will conform to Generally Accepted ACGounting Principles (GAAP) as outlined by the Governmental Accounting Standards Board (GASB). 2. At the end of each fiscal year, an audit of the City records will be conducted by a Certified Public Accounting firm that will include issuing a financial opinion and a management and compliance report on internal controls. 3. The City of Andover will maintain a strong internal audit function. 4. The City will maintain a fixed asset system to identify and protect all City assets. 5. The Finance Department will prepare monthly financial reports for internal management purposes. 6. The City Council delegates the authority to designate fund balance, as required for prudent fiscal management, to the City Administrator and Finance Director. 7. Annually, the Finance Department will prepare a comprehensive annual financial report. This report shall be made available to the elected officials, city management, bond-rating agencies, and the general public. 8. The City will annually submit its comprehensive annual financial report to the Government Finance Officers Association (GFOA) to determine its eligibility to receive the GFOA's Certificate of Achievement for excellence in Financial Reporting. 1 CITY OF ANDOVER FINANCIAL POLICIES B. Operating Budget Policy 1. The formal budgeting process provides the primary mechanism by which key decisions are made regarding the levels and types of services to be provided, given the anticipated level of available resources. , A. The City will attempt to maintain its present service level for priority and essential services subject to available revenues. New services will be considered for funding within available resources. B. The City of Andover will utilize a "bottom-up" resource allocation approach. Each department will have an opportunity to request personnel, goods, capital items and services needed to carry out its responsibilities in a timely manner. C. The resources to fund the budget will include all revenues reasonably anticipated from all sources and the entire fund balance estimated to be carried forward at the beginning of the fiscal year. D. The City enterprise operations are to be self-supporting, including capital improvements and depreciation. Enterprise operations are to be reviewed annually for self-sufficiency. E. The City will utilize procedures that allow departments to integrate priorities and objectives into the budget requests. 2. The operating budget, authorizing expenditure of City monies, will be adopted annually by the City Council at the department level (Appendix A). Expenditures may not exceed the total for any department, within a fund, without the City Council's approval. The authority to make changes to the adopted City Budget during the operating year is as follows: A. City Council approval is required for all budget adjustments or transfers that will increase the department's adopted expenditure budget, or adjustments that are made to facilitate a department restructuring. B. City Council approval is required for any budget adjustment that exceeds either $10,000 or 5% of a department's expenditure budget, except that adjustments under $10,000 may be approved as provided in C. & D. below. C. City Administrator, or their designee when unavailable, approval is required for all budget adjustments or transfers made to personal services or capital outlay under $10,000 on a one-time basis. I D. Budget adjustments and transfers among expenditure accounts may be authorized durinil the fiscal year by the City Administrator and the Finance Director, if there is no effect on the department's gross expenditure budget and the adjustment is not to employee compensation. E. Under no circumstances should budget adjustments be split to avoid approval limits. 3. The City will budget to maintain fund balances at adequate levels to ensure sufficient resources are available for current and future expenditures, whether planned or unforeseen. A. The City will budget to maintain an unreserved designation for cash flow for each operating fund, to support operations until current tax revenues are received. Based upon the semi-annual collection of local taxes and the associated state HACA revenues, each operating fund, relying on property tax related revenues, should maintain cash flow designations at year-end necessary for approximately 6 months of operation. B. The City will budget to maintain an unreserved fund balance available for contingencies of between I percent and 3 percent of budgeted expenditures for each operating fund in order to finance unforeseen items and events that occur during the course of the year. It is not necessary for each fund to hold its own contingency. The General Fund may hold contingencies for other funds when appropriate. C. All unencumbered appropriations and encumbered purchases less than $1,000 lapse at year-end. However, the appropriation authority for all major capital projects and capital assets carries forward automatically to the subsequent year. Appropriations for encumbered purchases in excess of $1,000, which are not budgeted in the ensuing year, may be transferred to the subsequent year with the approval of the City Administrator and Finance Director. The current year appropriation is reduced and the subsequent year appropriation is increased. 4. The City will maintain a budgetary control system to ensure adherence to the budget and will prepare regular reports, which compare actual revenues, and expenditures to budgeted amounts. 5. The City will coordinate development of the Capital Improvement Budget with the development of the annual operating budget. Each capital improvement project is reviewed for its impact on the operating budget in terms of revenue generation, additional personnel required and additional operating expenses. 6. The capitalization threshold for assets of the City of Andover, as defined in the Fixed Asset Policy, applies to all budgets and purchases associated with the Capital Expenditure series of accounts. 7. Annually the Finance Department will prepare an Annual Operating Budget report. This report will be made available to elected officials, City management, bond-rating agencies, and general public. 2 CITY OF ANDOVER FINANCIAL POLICIES C. Capital Improvement Policy 1. A Capital Improvements Program (CIP) will be developed for a period of five years. As resources are available, the most current year of the CIP will be incOlporated into the current year operating budget as the Capital Improvements Budget (CIB). The CIP will be reviewed and updated annually. Years two through five are for planning purposes only. 2. The City will maintain its physical assets in a manner, adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The City will provide for maintenance and replacement from current revenues where possible. 3. To be considered in the Capital Improvements Program a project must have an estimated cost of at least $5,000 in one of the calendar years of the project. Projects may not be combined to meet the minimum standard unless they are dependent upon each other. Items that are operating expense (such as maintenance agreements, personal computer software upgrades, etc.) will not be considered within the CIP. 5. Capital projects, which duplicate other public and/or private service, will not be considered. 6. The City will identify the estimated costs and potential funding sources for each capital project prior to inclusion in the CIP. The operating costs to maintain capital projects shall be considered prior to the decision to undertake the capital projects. 7. Capital projects and/or capital asset purchases will receive a higher priority if they meet a majority of the following criteria: A. Mandatory project B. Maintenance project (approved replacement schedules) C. Improve efficiency D. Provide a new service E. Policy area project F. Broad extent of usage G. Length of expected useful life H. Positive effect on operation and maintenance costs I. Availability of county/state/federal grants J. Elimination of hazards (improves public safety) K. Prior commitments L. Replacement due to disaster or loss 9. The CIP is to be presented by the Finance Director annually to the City Council for approval. Any substantive change to the CIP after approval must be approved by the City Council. I CITY OF ANDOVER FINANCIAL POLICIES D. Debt Policy 1. The following Debt Policy should be used to provide guidelines for debt decisions. There are no absolute rules or formulas in determining the level of City debt. Each situation requires a thorough review of the City's debt position, fmancial health and economic forecast. The limitations of this policy refer to City of Andover debt only (excludes EDA and HRA). 2. The City will maintain good communications with bond rating agencies and will try to improve or maintain its current A bond rating so that the City's borrowing costs are minimized and access to credit is preserved. 3. The City will not use short-term borrowing to finance operating needs except in the case of an extreme financial emergency, beyond the City's control or reasonable ability to forecast. 4. The City may use long-term debt financing when all of the following conditions exist: A. When non-recurring capital improvements are desired, and B. When it can be determined that present and future citizens will receive a benefit from the improvement, and C. When the cost benefit of the improvement, including interest cost, is positive. 5. The issuance of long-term debt is limited to capital improvements or projects that cannot be fmanced from current revenues or resources. For purposes of this policy, current resources are defined as that portion of fund balance in excess of appropriate required reserves and designations. The City of Andover will not pledge indebtedness to outside agency financing, unless the benefit is for City of Andover residents. 6. The City of Andover will limit the amount of total net general obligation debt to no more than 2% of the estimated market value. (Minnesota Statutes limit on debt is 2% of the estimated market value). 7. The payback period of the bonds or notes will be the estimated useful life of the capital asset . constructed or purchased. 8. The City will conservatively project the revenue sources utilized to repay the debt (i.e., taxes for G.O. debt are levied at 105% of the required debt service). 9. Capital notes and leases may be used to finance equipment purchases anytime the total cost of the purchase exceeds $10,000, the useful life of the equipment is greater than five years, the financing rate is less than or equal to the current and projected investment rates, or the purchase is of a non-recurring nature. / 1 10. The City will follow a policy of full disclosure on every Comprehensive Annual Financial Report and official statement. / 2 CITY OF ANDOVER FINANCIAL POLICIES E. Revenue Policy 1. The City will attempt to "maintain a diversified and stable revenue system to shelter it from short-run fluctuations in any single revenue source. The revenue mix should combine elastic and inelastic revenue sources to minimize the effect of economic downturns. 2. The City will follow an aggressive policy of collecting revenues. 3. The City will periodically review fees and charges in order to keep pace with the cost of providing the service or that percentage of the total cost deemed appropriate by the City, and will conduct a public hearing, as required by law, prior to setting fees or charges. 4. The City will consider market rates and charges levied by other public and private organizations for similar services in establishing tax fees and charges. 5. The City will allocate Citywide revenues to funds, which provide services to the entire City. , / 6. All revenues, reasonably expected to be unexpended and unencumbered at the end of the year, will be anticipated as "available fund balance" in the budget of the following year. 7. The City will attempt to invest all cash holdings in accordance with the cash and investment policy and maximize those holdings with an effective payment policy. I CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: Au!!: 01.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Finance 71. Jim Dickinson ITEM NO. Budget Update . Back2round: The process for the 2001 Budget has been underway for approximately a month and a half, I thought it would be prudent to update the council on the chronology of events that has taken place to date to achieve a proposed 2001 Budget document for the Council. June 20 Departments are provided forms to complete if they intend on requesting any new positions. Mayor and Council are provided forms to provide their ideas for the budget. LMC Cities Bulletin projects an increase in the City of Andover LGA & HACA, approximately $100,000. July 5 Mayor and Council provided forms for ideas for the budget are received by the Finance Department and ideas are forwarded to the appropriate department head. July 10 Department provided forms to complete if they intend on requesting any new positions are received by the Finance Department. July 10 Requests for proposed 2001 rates sent to the City's contracted staff. July 17 Budget Worksheets are distributed to all department heads for them to formulate their requests for the 2001 Budget. August 1 Deadline for Budget Worksheets distributed to all department heads for them to formulate their requests for the 2001 Budget to be completed. The month of August will be used for evaluating the requests and conducting review meetings with the council and staff to formulate a proposed 2001. I Sept 15 Deadline for the City to adopt a proposed budget by resolution and certify the proposed tax levy to the county auditor. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION I DATE: Au!! 0 t , 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Finance q# Jim Dickinson ITEM NO. Approve Dental Insurance Policy Renewal Request: The City Council is requested to approve the renewal of the dental insurance policy with Delta Dental; contract term of September 1, 2000 to August 31, 2001, with the City continuing to pay 100% of the employee's coverage and an increase in the City family contribution of $4.00 per month (from $23 to $27) to coincide with the contract term. Back!!round: Renewal Rates are as listed: Current Renewal I Single 19.25 22.10 Single + 1 41.05 46.60 Family 58.50 66.35 Ifthere are any questions or a desire to review the renewal data, please do not hesitate in contacting me at 767-5110. CITY OF ANDOVER REQUEST' FORCOUNCILACTION ) DATE: A 119 n1, ?nnn AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Finance Jm Dickins:m ITEM NO. 10. Approve Employee Health Insurance Policy and City Contribution Rpqu{'st. The City Council is requested to approve the award of the employee health insurance policy to the League of Minnesota Cities Insurance Trust (LMCIT) with a contract term of September 1, 2000 to December 31, 2001. The City will continue to provide single rate coverage, but will require employees to pay $23.61 per month if they select a premium plan. The City will increase the City's family contribution by $45.00 per month (from $385 to $430) to coincide with the contract term. R"rkgrollPd' Recently the personnel committee met to discuss the rising health care rates for the City. At that meeting two viable proposals were reviewed with the resulting recommendation of the LMCIT plans. The LMCIT Health plans and the associated monthly rates for the contract term are as listed: Single Employee Family Employee Rate Contribution Rate Contribution HealthPartners Classic 232.57 0.00 . 534.94 104.94 HealthPartners Health Plan 236.65 0.00 546.79 116.79 LMCIT Premier 260.26 23.61 641.40 211.40 A complete insurance bid file is available for viewing in the Finance Director's office. If there are any detailed questions related to the request or a desire to move to a discussion item, please contact me (767-5110) prior to the meeting so that I can have that data available for nresentation at the meetinl!. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION ; DATE: Au!! 0 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Finance /I. Jim Dickinson ITEM NO. Award Life Insurance Contract Request: The City Council is requested to approve the award of the employee life insurance policy to ReliaStar, with two-year rate guarantee. Back!!round: Recently the Anoka County Instrumentalities met to discuss the life insurance marketing summary prepared by Johnson McCann Benefits. At that meeting three viable proposals were reviewed with the resulting recommendation ofthe Re1iaStar proposal. / The rates for the City provided term life insurance will increase from $0.11 per $1000 of coverage to $0.13 per $1000 of coverage. The rates for the AD&D and Dependent rate coverage will remain unchanged. The impact to the City on an annual basis will be approximately a $250 mcrease. Also part of the proposal are rates for the employees who desire to purchase additional term life insurance. The price per $1000 of coverage for a majority of the five-year rate bands will have a rate increase similar to that of the City provided term life. A complete insurance bid file is available for viewing in the Finance Director's office. If there are any detailed questions related to the request, please contact me at 767-5110. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: August 0 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Finance I~. Jim Dickinson ITEM NO. Approve Phone Service Proposal Request: The City Council is requested to approve USLink as the local and long distance telephone service provider for the City of Andover. Back2round: Over the past few months various providers (McLeodUSA, POPP Telecom, USLink, and the State of Minnesota) have provided proposals for telephone services that would allow the City to save some money on local and long distance service. After a detailed review of the proposals and a calling of references I am recommending that the City select USLink, as it's local and long / distance provider. The phone lines will be US West/Qwest lines and US West/Qwest will still provide all service on the lines. What USLink will provide is one bill for all service at an 11.5% discount on US West's rates. The annual savings for the city would be approximately $3,200. The entire proposal file is available for viewing at the Finance Director's Office. If there are any questions related to the request please contact me at 767-5110. / <5) CITY OF ANDOVER REQUEST FORCOUNCILACTION , I DATE AlIglI~t 1. ?OOO AGENDA SECTION ORlGINA TING DEPARTMENT Non-Discussion/Consent Items Richard Fursman, Scott EricksO~ (3. Administration Engineerin ITEM NO. Approve Job ReclassificationlDave Berkowitz The City Council is requested to approve a job title modification for Mr. David Berkowitz of the Engineering Department. Approximately four years ago Mr. Berkowitz was hired as a Civil Engineer I with the City. Mr. Berkowitz has continued to grow and develop in this position and has been able to effectively assume and handle a considerable amount of responsibility within the Engineering Department. In addition to performing "in-house" design work, David has also been charged with administering the engineering field activities for the City to improve our quality control on construction projects and to further streamline these activities. As Mr. Berkowitz has substantially grown and developed in his position as Civil Engineer 1, I am recommending he be promoted to a Civil Engineer III position which accurately describes his ; responsibilities and duties.. Also, Mr. Berkowitz has successfully passed his professional engineering examination and is a Licensed Professional Engineer with the State of Minnesota. Mr. Berkowitz is a great asset to the Engineering Department and the City of Andover and his continued efforts to improve himself and the department are greatly appreciated. . ',., This issue was previously reviewed by the City of Andover Personnel Committee where it was unanimously recommended to approve this reclassification request. If the request is approved by the City Council the reclassification would be effective August 2,2000. The salary for the position would be based upon the "Stanton" average and reflect approximately $300 per . month increase in salary. (The salary adjustment would be covered under the current Engineering Department budget.) ; CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: AUlnIst 0 t. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Finance 1'1. Jim Dickinson ITEM NO. Extended Sick Pay - Deanna Connoy Request: The City Council is requested to approve extended sick pay to Deanna Connoy pursuant to City of Andover Personnel Policy section 20 (i) (2). Background: Deanna Connoy, an Accounting Clerk in the Finance Department, is currently on maternity leave and has exhausted all of her sick, vacation, compensatory time, and floating holiday. Her anticipated return date is late August or early September. Andover Personnel Policy section 20 (i) (2) states: "Extended sick pay may be granted through the voluntary donation and transfer of accrued sick leave from other employees. An employee may donate up to a maximum of 5 days. An employee may receive up to 30 working days sick leave for anyone occurrence. Sick leave shall be donated and received on an hour for an hour basis. No consideration for differences in wage rates shall be applied to the transfer." As the Finance Director I recommend that Deanna be granted extended sick pay from voluntary donation of accrued sick leave or annual leave. If there are any questions related to the request please contact me at767-5110. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: August 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning ITEM NO. IS. Approve Special Use Permit Jeff Johnson, Zoning Administrator Antenna in Excess of Thirty-Five (35) Feet 3017161stAvenueNW US West Wireless, LLC Request The City Council is asked to review and approve the Special Use Permit request of US West Wireless, LLC to co-locate PCS (personal communication service) antennas on the existing Sprint Spectrum telecommunications tower (145 feet in height) located at 3017 161st Avenue NW. US West Wireless, LLC is requesting to co-locate six (6) PCS antennas on the / tower at a height of 125 feet above existing grade. Please review attached Staff report to the Planning and Zoning Commission for further information. The Andover Review Committee has reviewed this request and US West Wireless, LLC has satisfied all requirements per City ordinance. Plannim! and Zonin!! Commission Review The Planning and Zoning Commission met on July 11,2000 and recommends to the City Council unanimous approval of said request. A resolution is attached for your review and approval. / I I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. - A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF US WEST WIRELESS, L.L.C. TO CO-LOCATE SIX (6) PERSONAL COMMUNICATION SERVICE ANTENNAS ON THE SPRINT SPECTRUM TELECOMMUNICATIONS TOWER (ANTENNAS TO BE LOCATED 125 FEET ABOVE THE EXISTING GRADE) AT 3017 161ST AVENUE NW, LEGALLY DESCRIBED AS THAT PART OF THE EAST 461 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA LYING SOUTH OF THE NORTH 2,106 FEET, EXCLUDING ROAD; SUBJECT TO EASEMENT OF RECORD. WHEREAS, US West Wireless, L.L.C. has requested a Special Use Permit to co-locate six (6) personal communication service antennas on the Sprint Spectrum telecommunications tower (antennas to be located 125 feet above the existing grade) existing water tower) at the property described above; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has , determined that said request meets the criteria of Ordinance No. 113 and Ordinance No. S, Section 5.03; and WHEREAS, the Planning and Zoning Commission finds that the proposed use will not be detrimental to the health, safety and general welfare of the occupants of the surrounding lands; and WHEREAS, a public hearing was held and there was no opposition regarding said request; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission to allow US West Wireless, L.L.C. to co-locate six (6) personal communication service antennas on the Sprint Spectrum telecommunications tower (antennas to be located 125 feet above the existing grade) with the following conditions: 1. The Special Use Permit will be subject to annual review and site inspection by City Staff. / Page Two Resolution US West Wireless, L.L.c. 2. The Special Use Permit will be subject to a sunset clause as defined in Ordinance No.8, Section 5.03(D). Adopted by the City Council of the City of Andover on this _ day of ,2000. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk J. E. McKelvey, Mayor The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was , ,called to order by Chairperson Jay Squires oIl July 11, 2000, 7:04 p.m., at the Andover 'City Hall, 1685 Crosstown BoulevardNW, Andover; Minnesota. Chairperson Jay Squires; Mark Hediri.,Larry Dalien, MaynardApel, Dean Diminger, Tim Kirchoff, arid . DoughlSFalk. . , City Pliuiner, JolmHiniman , Zoning Administrator; Jeff Johnson Others (j) PUBLIC HEARING: SPECIAL USE PERMIT (SUPOO~06) ...,.ANTENNA . EXCEEDING 35' -3017161sTAVENUE NW- US WIRELESS. Zoning Administrator Jeff Johnson presented the request for a Speci.alUse Permit from US West Wireless, L.L.C. to co-locate six antennas on the existing Sprint Spectrum telecommunications tower located at 3017 161 stAvenue NW. He explained that the ' property is zoned I, Indw;trial and is 5.5 acres in size. . , Mr. Johnsonmentioned thatifthe application is approved the applicant will be required to meet all applicable ordinances. He also explained that US West will utilize the . existing 2,500 scluare foot lease area at the base of the tower to place their ground" equipment He mentioned that Mr. Walter Johnson, the property owner,has been notified ofthis request. Regular Andover Planning and Zoning Commission Meeting Minutes-July 11,2000 Page 2 Commissioner Kirchoff questioned an application that had been submitted in the past. He mentioned that he understood that if one was to add to an existing tower it was mandatory to go higher. David Mitchell, a representative from US West, explained that the City's moratorium won't allow the tower to go any higher, however they are willing to accept this condition. He mentioned that they look forward to working with the City of Andover. Commissioner Kirchoff questioned the service area for the tower. Mr. Mitchell explained that the distance would be approximately a I-V, mile radius. Motion by Daninger, seconded by Hedin, to open the public hearing at 7:11 p.m. Motion carried on a 7-ayes, O-nay, O-absent vote. Leon Packer, 3074 161't Avenue, questioned what the RF rating would be once the antennas are installed. He suggested having an engineer examine the situation and determine if the existing tower would be able to handle the additional weight. He stated that he hopes he can be provided with some of the answers from the commission instead of the applicant since they are the ones to make the decision and therefore should be aware of the circumstances. Mr. Johnson explained that City Staffis currently working on gathering additional information. Mr. Hinzman explained that prior to any construction a structural engineer would have to sign off approving that the existing tower will be able to handle the additional weight. Mr. Packer questioned the amount of frequency each antenna can carry. He also questioned based on the amount offrequency, if the facility is indeed large enough to handle the increase in capacity. Chair Squires explained that the concerns of Mr. Packer are not for the Planning Commission to answer since the application is regarding a zoning issue. Ms.Deb Packer questioned the purp'ose of the public hearing if the concerns of the people can not be answered. Chair Squires explained that federal law limits the Commissions review to zoning is sues, not radio frequency issues. Ms. Packer questioned if US West could clarify some of her concerns. / Mr. Mitchell gave a detailed explanation ofthe frequency power, and mentioned that it is not possible to guarantee that it is safe. He mentioned that there are specific standards Regular Andover Planning and Zoning Commission Meeting Minutes - July II, 2000 Page 3 US West is required to meet and they do in fact exceed those expectations. Mr. Mitchell also explained that the corporate engineering team reviews the data to insure that we are not endangering anyone or anything surrounding the area. Chair Squires questioned ifthat information would be available for the people. Mr. Mitchell stated that he is unsure if that information is available for the public but stated that he would check into it further. There was no other public input. Motion by Kirchoff, seconded by Hedin, to close the public hearing at 7:20 p.m. Motion carried on a 7-ayes, O-nay, O-absent vote. Mr. Johnson stated that City staff has been meeting with the task force and some of the concerns mentioned are being discussed. He explained that they are trying to limit additional towers built around the City. He stated that it would come back before the Planning Commission in approximately a month or two for review of the ordinance. Commissioner Kirchoff questioned if it would be possible to wait 5 months then once the ordinance is reviewed the tower could be made higher. Mr. Johnson stated that it would be a possibility. Commissioner Dalien questioned the length of the tower. Mr. Johnson stated the tower height is 140', but the proposed addition equipment would be at the 125' level. Commissioner Kirchoff questioned once again about waiting 5 months and then extending the tower. Mr. Johnson stated that it is an option and ifit did happen then a structural engineer would have to give approval. Commissioner Apel suggested working with the ordinances that currently exist. Chair Squires suggested attaching a condition to the motion that would require the applicant to seek certification by a structural engineer. Mr. Johnson stated that he would agree that there be an additional condition to state that certification by a structural engineer would be necessary. Motion by Apel, seconded by Daninger, to forward to the City Council a recommendation to approve Resolution No. R_-OO for a Special Use Permit request of US West Wireless, L.L.C. to co-locate six personal communication service antennas on the Sprint Spectrum telecommunications tower (antennas to be located 125 feet above the / existing grade) subject to the following conditions: Regular Andover Planning and Zoning Commission Meeting Minutes - July 11, 2000 Page 4 The Special Use Permit will be subject to annual review and site inspection by City Staff. The Special Use Permit will be subject to a sunset clause as defined in Ordinance No.8, Section 5.03(D). The Special Use Permit will be subject to a certification by a structural engineer and presented to the City to assure the structure can hold the additional antennas. Motion carried on a 7-ayes, O-nay, O-absent vote. Mr. Johnson mentioned that City Staff will continue to work with US West to address the concerns of the Packers who live adjacent to the site. Chair Squires stated that this item would be considered at the August 1,2000 City Council meeting. DISCUSSION, CONT.: AMEND ORDINANCE 8 - CONTRACT REZONING AND TRANSITIONAL COMMERCIAL DISTRICTS. City Plmmer John Hinzman presented the commission with a final draft of a revision to Ordinance 8 regarding contract rezonings and transitional commercial districts. He explained that the changes requested at the last meeting have been made and therefore asked the Planning Commission to recommend approval. Motion by Falk, seconded by Hedin, to recommend to the City Council approval of the changes to Ordinance 8. Motion carried on 7-ayes, O-nays, O-absent vote. Chair Squires stated that this item would be considered at the July 18,2000 City Council meeting. DISCUSSION: A CCESSIBILITYiBUILDABILITY OF LANDLOCKED PARCELS. Mr. Hinzman explained that the Planning Commission is being asked to review City ordinances pertaining to accessibility and buildability oflandlocked parcels. He mentioned that there have been some recent application requests that have caused this issue to be reviewed. Mr. Hinzman explained that the current ordinance prevents the development of landlocked parcels, since it is property without frontage on a public roadway. He stated that the commission has the option to make no change to the ordinance or to allow either flag lots, private roadway easements, or variances. He mentioned that staff has conducted a survey of surrounding communities to determine if flag lots or private roadway . . . . CITY OF ANDOVER REQUEST FOR PLANNING COMMISSION ACTION DATE July 11, 2000 AGENDA ITEM ORIGINATING DEPARTMENT APPROVED FOR 3. Public Hearinl!:: SUP Planning AGENDA Antenna in Excess of Thirty-Five (3 ) Jeff Johnson Feet - 3017 161st Avenue NW TTC;;:Yl.Tp~t.n.' . TTr BY: BY: . .' REQUEST The Planning and Zoning Commission is asked to hold a public hearing to review the Special Use Permit request of US West Wireless, L.L.C. to co-locate six (6) PCS (personal communication service) antennas on the existing Sprint Spectrum telecommunications tower located at 3017 161st Avenue NW, legally described as follows: , , That part of the east 461 feet of the West Half of the Northwest Quarter of Section 16, / Township 32, Range 24, Anoka County, Minnesota lying south ofthe north 2,106.01 feet;' excluding road; subject to easement of record. The property is zoned I, Industrial and is 5.5 acres in size. APPLICABLE ORDINANCES Ordinance No. 113 (Antennas/Towers) Ordinance No. 113 regulates the construction and maintenance of private and commercial towers, and requires. that a Special Use Permit be obtained prior to the construction of any antenna in excess of thirty-five (35) feet in height from ground level. Towers and antennas in excess of thirty-five (35) feet in height from ground level are allowed via Special Use Permit in Industrial zoned districts. Ordinance No. 118 - Moratorium Ordinance - Antennas and Towers Ordinance No. 118 establishes a moratorium on antennas and towers within the City. , According to this ordinance, the moratorium does not apply to existing towers provided I that such work does not expand the height of the tower. i~ , Page Two J Special Use Permit US West Wireless, LLC Ordinance No.8. Section 5.03 (Special Uses) Ordinance No.8, Section 5.03 regulates the Special Use Permit process. In reviewing this Special Use Permit request, the following criteria shall be considered: 1. The effect of the proposed use on the health, safety, morals and general welfare of occupants of surrounding lands. 2. The effect on values of property and scenic views in the surrounding area. 3. Existing and anticipating traffic conditions including parking facilities on adjacent streets and land. 4. The effect in regards to the Comprehensive Plan. GENERAL REVIEW (SEE ENCLOSED PLANS) / The Sprint Spectrum Tower was constructed in early 1997 and is 145 feet in height from ground level. US West Wireless, L.L.C. is requesting to co-locate six (6) antennas (48" x 7.3" x 2.2") on this tower at a height of 125 feet above the existing grade. Please see attached drawings. US West Wireless, L.L.C. will utilize the existing 2,500 square foot lease area at the base of the tower to place their ground equipment. Mr. Walter Johnson, property owner of the land has been notified of this request. COMMISSION OPTIONS 1. Approval. The Planning and Zoning Commission may recommend to the City Council approval the Special Use Permit request of US West Wireless, L.L.C. finding that the request meets the criteria as stated in Ordinance No.8, Section 5.03 and Ordinance No. 113. 2. Denial. The Planning and Zoning Commission may recommend to the City Council denial of the Special Use Permit request of US West Wireless, L.L.C. finding that the request does not meet Page Three , Special Use Permit US West Wireless, L.L.C. the criteria as stated in Ordinance No.8, Section 5.03 and Ordinance No. 113. 3. Table. The Planning and Zoning Commission may table the item. STAFF RECOMMENDATION Staff recommends approval of said request. , / Ju1-12-00 15:43 From-QWESTST WIRELESS-MIDWAY 6516426942 T-523 P.Q2/06 F-052 I QWEST Wireless Radio Frequency Safety Near PCS Cell Sites Radio Communications Safety : Wireless communications services have been expanding almost exponentially since the early 1980's. As . a result more and more services are available to consumers every day. However, as these services are . made accessible to consumers, the transmitters and antennas that provide those services have also become I more accessible to the general public. Cellular, paging and Personal Communication Service (PCS) : equipment and antennas Arc now commonly installed on the rooftops of schools, hospitals. and apl\rll11ent i buildings, as well as on water tanks and communications lOwers. Since radio waves lite invisible they are : by their very nature somewhat mysterious 10 most people. Thus, the question of public safety arises. , , The FCC Safety Standard I To help answer this question doctors, scientists and medical expens working for the federal government : developed a safety standard to help remOVe much of the confusion surrounding the safety of radio waves I used for wireless communications. The purpose of the standard is to provide A clear dividing line to , what has been a conuoversial and sometimes emotional topic. The standard protects the gereral public as , well as employees who work with wireless teChnology from being exposed to harmful levels of radio . energy. At the same time it also ensures that the communications providers who are operating safely will be able to provide the services their customers have grown 10 rely on. The Federal CommuQications , Commission (FCC) accepted the current standard in 1997. The failure of a communications provider to , comply with this or other FCC standards can result in heavy fines and/or loss of license. : The FCC set twO safety limits. The flfSt limit is for people in the general public who are unaware of when or where they are being exposed 10 radio energy. This level is called the General Public o~ Uncontrolled limit. The second limit is for workers who are aware of when and where they are being exposed to high levels ofladio energy. This level is called the Occupational or Controlled limit. Both limits have sAfety margins built intO them. which make them conservative. How the FCC Safety Standard Applies to Qwest Wireless PCS Cell Sit~s QWEST Wireless has a license for the PCS frequency band and therefore transmits at freqllencies of 1900 MHz. Each oithe PCS Cell sites built by QWEST Wireless uses the same transmitters with approximately the same antennas. I In the 1900 MHz frequency band the safety limit for the general public is I mW/cm1. For the antennas and transmitters used by QWEST Wireless this limit is generally not reached until one is within 3 fed of the from of the antenna. In the 1900 MHz frequency band the safety limit for occupational people aware of specific antenna locations is 5 mW/r::m1. For the antennas and transmitters used by QWf!ST Wireless this limit is generally not reached. Antennas are similar to magnets --as one doubles his or her distance from an antenna the power density , level decreases by a factOr of twO squared. So the exposure to people down on the ground is only a. very small fraction of the power up close to the antenna: by moving from 1 foot to 100 feet away from the antenna the power density level decreases by a factor of 10,000. Why RF Exposure from Qwest Wireless PCS Cell Sites is so Low pes is II two-way communication system and is therefore limited by the power that mobile phones can ! transmit back to the base station. Each antenna for a PCS base station transmits enough power to reach about 15 mobiles within 'h to 4 miles depending on the height of the antennas and the surrounding hills, trees, and buildings. The typical transmit power of a QWEST Wireless PCS Cell Site is between 3 and 16 WattS. This is flU" less than the typical power levels used by radio or television broadca~t systemS. These systems transmit tens ofthouslU\ds or even millions ofWaus and have coverage areas of hundreds of square miles. i Qwest Wireless L.L.C. , 426 North Fairvlow Avenue , St. Paul, MN 55104 FAX: 651-642-6942 I lof2 I JUL 12 2000 15:42 6516426942 PAGE. 02 Jul-12-00 15:43 From-QWESTST WIRELESS-MIDWAY 6516426942 T-523 P.03/06 F-052 I QWEST Wireless ; I Summary The bar chart below illustrates the radio safety standards enforced by the FCC. As the chan indicates. QWEST Wireless operates well within these safety standards. I , Power Denshy at pes frequencIes I I FCC~orduml : I FCCG<nlra p\bllcurm I Clypo:lly ~! 'I. frem uSWWAnf~ I I , , I , i rowO/ a_lry (rrli//cm'Z) : , I I : I Qwest Wireless L.LC. 426 North Fairview A venue I St. Paul, MN 55104 I FAX: 651..041.6942 I I 2of2 I JUL 12 2000 15:42 6516426942 PAGE. 03 Jul-12-00 15:44 From-QWESTST WIRELESS-MIDWAY 5515425942 T-523 P.04/05 F-052 I Evaluation of Human Exposure to RF Fields 07/12/2000 Site M1N-268 Qwest Wireless i I , Evaluation of Human Exposure to RF Fields , Site MIN-268 I , Andover, MN I , I I I I I I I : !Engineering and Operations 426 North Fairview Ave, Room 101 81. Paul, MN 55104 I I , I I Page 1 of 3 Tower Report (v.1.0) : JUL 12 2000 15:42 6516426942 PAGE. 04 JlIHZ-OO 15:44 From-QWESTST WIRELESS-MIDWAY 65164Z694Z T-5Z3 P.05/06 F-05Z I , , I I I I I Site Details ~ite Number MIN-268 ~ite Name Andover ~treet Address 160th N. Gity Andover State MN Zip Code 55444 I I 4nalysis performed by Dave Mitchell (651-642-6283) []late performed 7/12/2000 I facility Type Tower Mount Tower Type Monopole I Tower Height 145 ft. , , ~rientation w.r.t. TRUE NORTH 0 deg. I Number of Polygons 1 Polygon 1: Ground ON Street , i Fcc MPE levels , , I General public (MPEu) =, mW/cm2 , 2 pccupational people (MPEc) = 5 mW/cm Providers Present Providers Present Antenna PrefiX Owest Wireless 0 Sonnt pes , i I I , I I / , I I I , JUL 12 2000 15:43 6516426942 PAGE. 05 Jal-1Z-00 15:44 From-QWESTST WIRELESS-MIDWAY 65164Z694Z T-5Z3 P,06/06 F-05Z I E~aluation of Human Exposure to RF Fields 07/12/2000 Site MIN-268 , Antenna Summary , , I I I Note: Antenna heights are specified as follows: Dish and Panel antennas by centerline; Omni (whip) antennas by base height. Provider; Owest Wireless I I I ID Antenna Model Type Freq. EIRP Ctr. Azimuth Sector I (MHz) IdBm) (ft.) (deq. ) 0-1 PCS-VR-1S-06507 Sectored 1947.5 54.73 125.0 0 Aloha - X 0-2 PCS-VR-1 S-06507 Sectored 1947.5 54.73 125.0 120 Beta - Y Q-3 PCS-VR-18-06507 Sectored 1947.5 54.73 125.0 240 Gamma - Z -, Provider; Sprint pes , IP Antenna Model Type Freq. EIRP .etr. Azimuth S!3ctor I (MHz) (dam) (ft) (dea.) '-1 AP1S-1900/0900 Sectored 1931.3 58.09 145.0 0 Alpha - X 1-2 AP18-1900/0900 Sectored 1931.3 58.09 145.0 120 Beta - Y 1-3 AP18-1900/0900 Sectored 1931.3 58.09 145.0 240 Gamma - Z I fiesults , I Aperture Averaae MPE Extents (phvsical distance from Antenna) !Antenna 10 5% MPEu (ft.) 100% MPEulff) 5% MPEc (ft,\ 100% MPEc (ft.) ,0-1 23.9 1.2 4.8 0.2 0-2 23.9 1.2 4.8 0.2 0-3 23.9 1.2 4.8 0.2 1-1 21.6 1.1 4.3 0.2 1-2 21.6 1.1 4.3 0.2 1-3 21.6 1.1 4.3 0.2 i Spatial AveraCles at 1 foot - Full BodV Interception ,Antenna 10 MPEu (0/.;\ MPEc (%) 1'0-1 79.82% 15.96% 0-2 79.82% 15.96% 0-3 79.82% 15.96% ,., 101.60% 20.32% 1-2 101.60% 20.32% ,1-3 101.60% 20.32% I i I Page 3 of 3 Tower Report (v.1.0) , I JUL 12 2000 15:43 6516426942 PRGE.06 ..1I,Ul-"g-UU ....,U rfUlll-U~ "C~I nlt'\CLC~~-M1Ll"^T O~I04'O~4' 1-.l~4 r.UUUt ~-II~ t) AEC ENGINeERING !=NciINEERS 400 1l't Avenue NoM INSPECTORS Sune 400 Minneapofie. MlnnesOla 55401 , Phone: (612) 332-8905 Fax: (012) S34-3101 June 28, 2000 Bv Fax and U.S. Mail Fax tl(651) 642.6942 Mr. Todd Smith US West Wlreless, L.L.C. 426 North Fairview, Room 101 St. Paul, MN 55104 , Re: Structural Evaluation of the Existing 140' Monopole - MIN-268 Johnson Property, Andover, MN AEC Project Number 200501-2875 AEC Engineering has completed the review of the above existing monopole for installation of up to nine (9) panel antennas and the associated mounting hardware at an elevation of 125'-0' apove ground level (AGL). Based on the results of our analysis this tower is adequate for the proposed installation. AEC Engineering conducted the structural review of the tower for the proposed US West antenna installation using information from antenna installation specifications, tower manufacturer's drawings and data collected during field inspection of the tower conducted on 4/28/2000 by AEC Engineering. , The existing tower is a Valmont monopole with an overall height of approximately 140 feet At the time of this analysis there were six (6) Sprint panel antennas mounted at centerline elevation of 140 feet above / I ground level with room for addition of another six (6) panel antennas in future. The proposed US West installation consists of the addition of up to nine (9) panel antennas, model PCS-VR-18-06507 at an elevation of 125'-0" AGL. Monopole base reactions due to the combined effects of t~e wind and dead loads on the existing (including future Sprint Antennas) and the proposed US West an~ennas are all less than the governing reactions provided by the monopole manufacturer. ThanK you for providing AEC Engineering the opportunity to work with you on this project Please do not hesitate to call me at (612) 332-8905 if you have any questions or if AEC can be of further assistance to you on this or other projects. Sincerely, AEC ENGINEERING, INC. I hereby certify that this plan, specification, ~ z,-- . or report was prepared by me or under my direct supervision and that I am a duly AU MoKhtarzadeh, Ph.D., PE licensed Professional Engineer under Structural Engineering Supervisor 4":'" Of::!fi of Mmo"""" . ~ ;~ -'.jo/ cc: Project file Registration # 26418 Date- 06/27/00 j JUN 28 '00 14:29 6516426942 PAGE. 02 CITY of ANDOVER', . 'Sj>ECIAJ;.. USK:PERMIT · : :'1' - '," . ,- . .: '_',' ','" _ _" , '_ ;' : : " _ _, _",. r.. '_ _' ~ -: .-' :"',' _ _ _ " : ' . ,_:" _ ~' , _ " '''', _ __, ',' '\0 fl' j:b \A -'~,.;~~ :/Uk/'" :A~~\J~ 0,;t-(tll7~](j'~:': , . _.' "'~ -~ " _ ~-.:. -,..'" ~-- ;.hr d,"~,' io:'~ . '- -: <~ ~....~.~-::..,~":::--"--: '" ,..,. ~ ~~ "....~_.~,., ~~. T ,~:.~~:;~~;~:::~~~:::;::;z:;:~~'~:~~.~:"::"7'!"::::-';-:.k;~7~-~:::.~~~:~_::.t_::::.,:;_:~ 2::~~:~~:~:_2:_.~ x, ~('7:~;~:.: ~.!t;~7":~:., ~.~- .,-',-;. ~::'r^5' \.,)>-=+ " /;J>,,~\~i'~'::; - ,,~ ':- -, ,.-.::" "':,' -.... -' ,: '.... :. "'- ,': '--:"'- - ' ,,-'~. " ,-- ,.:'-' . ,~".,-;} l" ","\/0" .-\\.:....,'lF6.~ hI,:~"-J"7fJ:c. ~u..<2-} """Busin'ess Ph6ne' ..~~.. ~ Date SPECIAL USE PERMIT I PAGE 2 / Prope!tY/ Owner (Fee Owner) W('.....\ +<0'01- A - .~C)"" '^-< <:' '^ hD""'-:--\C- L.. :S.J...~..,c)~ (If different from above) I '..-- Address ']017 . 7 i~ r .~.. -.-. A ;;;: ~--.:;~ IV LJ',-.4 ::..~;;-.:~~ -AX} -~~=j6'r . I' Home Phone Business Phone Fax ~)~ .. SignaMe . J if;C <~J" ~^c[oi) Date The following information shall be submitted prior to review by the City of Andover: 1. Signed application and scaled drawing showing the following: a. Scale b. North arrow c. Dimensions of the property and structures d. Front, side, and rear yard building setbacks ; e. Adjacent streets f. Location and use of existing structures within 100 feet Application Fee: (12s:i2lD includes mailing labels Commercial Residential $200.00 includes mailing labels Amended SUP $150.00 includes mailing labels Public Notification Sign ~ Recording Fee: Abstract property @;> Torrens property Date Paid Receipt # revised 10/29/99 g:/data/staffi'mbarnettisup.doc 3/14/00 2 U S WEST Wireless, L.L.C. 426 North Fairview Avenue Room 101 51. Paul, MN 55104 '" ~~{!iff=~''''''' Ii] t;;l . '. 'F.fJ.L7i=~,fi Ii.. '=J. [i)' f'Zin..;!..lJ I /ifes beITer here@ June 28, 2000 City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 RE: CUP application for a Personal Communication Service (PCS) facility colocating on an existing 14' monopole located at 3017161" Avenue N.W., Andover, MN 55304. US West Wireless has been granted a license by the Federal Communications Commission (FCC) and has deployed a wireless PCS system serving Minneapolis, St. Paul and the entire metropolitan area. We have enclosed an authorization letter from the landowner that grants US West Wireless authority to present this application on their behalf in accordance with an existing contract between landowner and Sprint. See (Exhibit ~) BACKGROUND To fulfill its mandate from the FCC, US West Wireless has developed a grid of antenna throughout the service area. These facilities must be spaced, depending on certain technical and geographical variables, at intervals approximately three to five miles from each other and at a height of approximately one hundred and fifty feet to one hundred and eighty feet. Rural areas have a lower user density; therefore towers can be '\ further apart and provide a larger coverage area. I The objective of the system is to provide wireless services to all Twin City area communities. Since US West Wireless intends to utilize PCS as an affordable Wireless Local Loop service, coverage at the neighborhood level is essential (unlike Cellular, which typically focuses on mobile service). Given the size and magnitude of use of the US West Wireless system, there must be several antenna facilities located in and around the Twin Cities area in order for US West Wireless to provide service throughout the community. As each additional facility is constructed, its location and height become relatively fixed. This makes it essential to ensure that any newly proposed facilities are at the proper heights and locations to allow them to "connect" and provide seamless coverage between the existing sites. Because of this, the amount of flexibility in the acceptable heights and locations of the remaining proposed facilities is reduced. With these parameters in mind, we have identified an existing tower located at 3017 161 st A venue N. W. as a location that best meets the engineering requirements for the proposed site. The proposed facility will include antenna configuration 10' below the existing antenna's. The cabinets that house the electronics for the monopole at the base ofthe facility will be no longer than 9-\-2', no wider than 2 \-2' .and no higher than 6'. The proposed facility does not generate any noticeable heat, noise, vibration, traffic, pollution, or waste. U SA q~() Proud Sponsor 36USC380 U S WEST Wireless, L.L.C. 426 North Fairview Avenue Room 101 $1. Paul, MN 55104 n r\ r",," if' flr=~'"7"" t~ l:) ~~~""~!,!!~;.." i.~~~~ fi~J S;1 , I ...,... ~~,A..i.<; /;<:..1 _..~~. f1i /ifes be"er here@ Site construction and installation will not create a safety hazard or damage adjacent properties in any manner. Maintenance of the facility consists of routine checks by a qualified engineer and occasional snowplowing. This imposes no additional risk to adjacent landowners. Thank you for taking the time to review our application. Sincerely, .J2j $;Q Kelly Sleeter US West Wireless L.L.C. ( , '- ) US A Q,~() Proud Sponsor 36USC380 EXHIBIT A I - ZONING AUTHORIZATION LETTER , \ , I / .. 'II' UII II 'T'. ". I- . . . .'U1t......' ..- ..,. .' '. ., r. 1314210 Version 2.1 \ 10/17/95 . " EXHIBIT B Site Name Johnson Property P.CS Site Agreement '. Site I. D. MS03XC580VS ( -. '.- . --- . <... .' - - Memorandum of PCS S,ite Agreement . . This memorandum evidences that a lease was mad'e and entered into by written PCS Site Agreement dated July 1, 1996, between Walter A. Johnson and Bonita L. Johnson, husband and wife rOwner") and Sprint Spectrum L.P., a Delaware limited partnership rSSLP"). the. terms and conditions of which are incorporated herein by reference. . . .' . . . . Su'ch Agreement provides in part that OWner leases to SSLP a certain site ("Site") located at 3017 161 st Avenue NW, City of Andover, County of Anoka, State or IVIimesota. within the property of Owner which is described in Exhibit A attached hereto, with grant of easement for unrestricted rights of access thereto and to electric and telephone facilities for a term of fIVe (5) years commencing on July 1, 1996, which tenn is subject to four (4) additional five (5) year extension periods by SSLP. IN WITNESS WHEREOF, the parties have executed this Memorandum as of the day and year first above written. SPRIN~ sPE~ware nmlted partnership ~ ~- Karl R. Brusen, Director E & 0 - Minneapolis Its: Owner ~ Address: 2900 lone Oak Parkway, #140, Eagan, Minnesota 55121 Date: \ b.b- C\/( cty By: d' ... Bonita l. Johnson , Its: Owner Address: 3017161stAvenue NW, Andover, MN 55304 Dale:ld/z ,196 I / . STATE OF MINNESOTA &7J€.- I (p-~d-;)"lJ.-:J.3 - ODO,;i JA COUNTY OF "'All) )CA The foregoing instrument was acknowledged before me this li day of 0 crD 1> E f2... ,1996, by Walter A. Johson and Bonita L. Johnson, husband and wife, personally known to be the persons described in and who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed. .:-~~I -M')!1/ (OFFICIAL NOTARY SIGNATPRE) NOTARY PUSLI~TATE OF MINNESOTA STATE OF MINNESOTA ,. COUNTY. OF \-\~ "'-. ';>: '" .~"\t\' The foregoing instrument was acknowledged before me this ~ day of nr- trJ ....A.. ,1996, by Karl R. Brusen, Director of Engineering and Operations _ Minneapolts of Sprint Spectrum, L.P.. a Delaware limited partnership, who executed the foregoing Instrument on behalf of such limited partnership. DRAFTED BY: I SBA, Inc. 7625 Metro Boulevard, Suite #235 Edina. Minnesota 55439 EXHIBIT B FCC LICENSErrECHNICAL DATA SHEET I !~'1 Wireless Telecommunications Bureau ~ ,; ~ .Q Radio Station Authorization . v.,. 4 - .>11 Sign: KNLH679 File Number: 50451CWAL98 Print Date: 12/10/1998 ~ame of Ucensee: - . J S WEST WIRELESS, LL.C. 12121 GRANT ST RM 201 rHORNTON CO 80241 Market Number: Channel Block: 5ub-Market Designator: BTA298 D 1 ~rket Name: Minneapolis-St. Paul, MN The license hereof Is authorized, for the period Indicated, to operate a radio transmlttlng stetion In accordance with the tenns and conditions hereinafter dea~. this authorization Is subject to \he provisions of \he Communications Act of 19304, as amended, subsequent Act3 of Congress, IntematlonaJ trestles and agreements to which the United States Is a signatory, and all pertinent rules and regulations of the Federal Communications Commission, contained In TltIe ~7 of the code of Federal Regulations. :ffective Date 1st Bulld-out Date 2nd Bulld-out Date 3rd Bulld-out Date 4th Bulld-out Date Expiration Date 06f2.7/1997 06I27f2.002 06I27f2.007 06f2.7f2.007 :ondltlons: ~ul3uant to Sedlon 309(h) of the Communications Act of 1934, as amended, (47 U.S.C. 309(h)), this llalnsels subject to the following condltlons: Illls Ilcense does not vest In the licensee any right to operate a atatlon nor any right In the use of frequen~ beyond \he tenn thereof nor In any 'sr manner than authorized herein. Neither this license nor the right granted \hereunder shall be assigned or otherwise traMferred In violation <he Communications Act of 19304, as amended, ~7 U.S.C. 151, et seq. this lieense Is subject In terms to the right of use or control conferred )Of SeelIo" 706 of the Communications Act of 1934, as amended, ~7 U.S.C. 606. his authorization is subject to the condition that, in the event that systems using the same frequencies as granted erein are authorized In an adjacent foreign territory (CanadalUnited States), future coordination of any base station ansmitters within 72 km (45 milesJ:ethe United States/Canada border shall be required to eliminate anJ: harmful lterference to operations In the ad nt foreign territory and to ensure continuance of equal access to e frequencies both counbies. : I A graphical representation of the geographic area authorized to this call sign may be generated by selecting 'License Search' at the following web address: http://wtbW'NW05.fcc.gov Collocation Technical Data Sheeet U S WEST has the following parameters: PCS D block, Actual channels used: 325,350,375 Base station Tx frequencies: 1946.25 MHz, 1947.5 MHz, 1948.75 MHz Base station Rx frequencies: 1866.25 MHz, 1867.5 MHz, 1868.75 MHz Modulation/Standard: Direct Sequence Spread Spectrum / CDMA 1S-95 Maximum EIRP: +53dBm (37dBm + 16dBi gain antenna) Channel Bandwidth: 1.2388 MHz Antenna Information: Ball PCS-vR-18-6507 Antenna Size Gain = 18dBi 48" x 7.3" x 2.2" ~ Azimuth beam width = 650 Weight:::: lllbs. including Elevation beam width = 70 mounting hardware (Desired) U S WEST PCS Antenna Height: _ (center of antenna) Standard Antenna configuration: 2 antennas per sector 3 sector design, 1200 each Center of sectors at 00, l200 and 2400 wrt TRUE NORTH Horizontal Spacing: 3' to 6' depending on antenna height / Governing FCC Rules: Code of Federal Regulations Title 47 (Telecommunications) Part 24 (subpart E) Out of Band Emissions: Section 24.238 (a) On any frequency outside a licensee's frequency block, the power of any emission shall be attenuated below the transmitter power (P) by at least 43 + 100og(P)dB. This is an FCC requirement. Below are the equipment specifications: Note that F = frequency of other party and Fbe = frequency at J2lock ~dge, for D block Fbe = 1945 and 1950 MHz Out of block: <=-13 dBm/12.5kHz for IF - Fbe I <=1 MHz <=-13 dBm/MHz - 1.2 dBIMHz I F - Fbe I for 1 MHz< I F - Fbe I <=65 MHZ <=-90 dBm/MHz for: I F - Fbe I >65 MHz. Intermodulation Levels: less than -125 dBm delivered to the antenna, at the IdB compression point of Tx amplifier. AC pov"c; . ",q"ir"m<::nts: AC input voltage 208/240 V AC, 50/60 Hz, single phase AC input current 35 Arms @ 180 Vrms @2KWDC output Revised 04/17/00 . .' . " ' , " . . . .. " I The Planning and Zoning Commissionofthe City of Andover will hold a public" " hearing at 7 :00 p.m., or as soon thereafter as can be heard,onTuesday, July J 1, ,,2000 atA,ndoverCity Hall, l685CrosstownBoulevardNW,Andov~r, Minnesota. to review the Special Use Permit request of US West Wireless, LLC." to co-locate (6) PCS (personal communication service)'antell11as em the" existing Sprint Spectrum telecommunications towerlocated at30 17161stAvenueNW; legally " " described as follows: " @ City of 3017 161st Avenue Andover US West Wireless 3055 16341 16315 3126 OJ lO to to lO lO '<t 3139 N ~ 0 OJ "- 3055 3021 ~ ~ ~ ~ o 0 (") (") (") (") (") (") 3160 16191 16191 2855 2837 1180 16125 261 260 LEGEND o 350' Mailing Boundary [!l!:li Properties Notified N Subject Properly N Sources: A Andover Planning Andover GIS Anoka County GIS PIN 163224240003.0 PIN 163224240004.0 PIN 163224310001.0 HOGENDORF RENEE M HEYEN RICHARD H & MARY H PACKER SHIRLEY A . OR CURRENT RESIDENT OR CURRENT RESIDENT 16029 ROUND LAKE BLVD 20 "161ST AVE 2975 161ST AVE ANDOVER, MN 55304 f_ /O\TER,MN 55304 ANDO\TER, MN 55304 PIN 163224230022.0 PIN 163224230023.0 PIN 163224230002.0 GILBERTSON BLOCK COMPANY ACE SOLID WASTE INC JOHNSON W ALTER A OR CURRENT RESIDENT OR CURRENT RESIDENT OR CURRENT RESIDENT 3098 162ND LN 3118162NDLN 3017 161ST AVE ANDOVER, MN 55304 ANDOVER, MN 55304 ANDO\TER, MN 55304 PIN 163224230001.0 PIN 163224310001.0 PIN 163224320006.0 KOWAL JOSEPH AND RITA PACKER ALICE C SONTERRE DA VlD D OR CURRENT RESIDENT 16029 ROUND LAKE BLVD OR CURRENT RESIDENT 3121161ST AVE ANDOVER, MN 55304 3026 161ST AVE ANDOVER, MN 55304 ANDOVER, MN 55304 PIN 163224320007.0 PIN 163224320008.0 PACKER LEON A JR CURRENT RESIDENT OR CURRENT RESIDENT 3128 161ST AVE 3074 161ST A \TE ANDO\TER, MN 55304 ANDOVER, MN 55304 ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION '\ ) DATE: Auqust 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Scott EriCkson~t ITEM NO. IG. Engineering Approve Change Order #1/00-4/2000 Seal Coating The City Council is requested to approve the resolution for Change Order #1 for Project 00-4, 2000 Seal Coating. I , , , . , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #-1- TO PROJECT NO. 00-4, 2000 SEAL COATING. WHEREAS, the City of Andover has a contract for Project No. 99-21 with_ Allied Blacktop of Maple Grove, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 00-4. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 1 st day of. AUQust ,2000, I with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk_ ; CHANGE ORDER CITY OF ANDOVER Andover, MN July 27 ,2000. Change Order No.---.L - To Allied Blacktop For Proiect 00-4. 2000 Seal Coatinq For City of Andover You are hereby directed to make the following change to your contract dated March 29 ,2000 . The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (dooroQco) (no ohango) the contract sum by Eiqhtv Four & 37/100 Dollars ($84.37). This change order provides for the following extra work: Additional Seal Coat material to finish the project. Approval City of Andover Approval Allied Blacktop Contractor By By City Engineer Date Date @ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION / DATE: Auqust8.2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Scott Erickson~{ /7. Engineering . ITEM NO. Approve Final PaymenUOO-4/ 2000 Seal Coating The City Council is requested to approve the resolution accepting work and directing final payment for Project 00-4, 2000 Seal Coating. , / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO ALLIED BLACKTOP FOR PROJECT NO. 00-4.2000 SEAL COATING. WHEREAS, pursuant to a written contact signed with the City of Andover on March 25. 2000, Allied Blacktop of Maple Grove. MN has satisfactorily complete the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. , MOTION seconded by Councilmember and adopted by the' . City Council at a reqular meeting this 8th day of Auqust , 2000 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk CITY OF ANDOVER FINAL PAYMENT Estimate No. 2 (Final) Period Ending 7/24/00 Sheet --L of 2 Project 2000 Seal Coat. Proiect 00-4 Original Contract Amount Location Andover $ 239.578.65 Contractor Allied Blacktop Total Contract Work Completed $ 239.663.02 Total Amount Earned This Estimate $ 239.663.02 Less Approved Credits $ -0- Less ....Q........ Percent Previously $ -0- (Retainage Released) Retained Less Previous Payments $ 223.092.39 Total Deductions $ 223.092.39 Amount Due This Estimate $ 16.570.63 I, agree to the above estimate. Contractor Date City Engineer Date Received payment in full of above estimate in the amount of $ 16.570.63 Contractor Date . partpay.doc I - o en !2 >; v E 0 0 ex> 0 to 0 C") N '_ . - I- W 0 ...... ...... 0 ,.... 0 Q '/) .J) Z I- m 0 0 v V to co) . >> =:l <l: m C") to ex> N ,.... 10 III 0 e ex> (!) N ...... N v. 10 a.. N 0 ex> ex> ,.... N 0;- :!!i 0 ~ ...... 0 ~ ~ ~ C") <l: I- ...... ...... ~ ~ ~ - to to to N 0 0 W (!) ~ (!) C") ~ 0 !:: t.) 0 ...... to ...... C") to ~ ~ N ~ N to Z 0:: ~ ~ ~ =:l c.. 0 0 0 N ex> 0 to to -- V 0 (!) (!) N 0 ,.... v ~ w v C") 0 N ex> ,.... l- I- '<i to N (!) 0 ~ <l: 0 N C") W ...... l- e v <{ C1 Cl !:: ...J ...J Z u.. <{ z <{ z <{ =:l ...J e> l- e> I- W I- 0 C") 0 0 0 to 0 ,.... v 0 0 v t.) ...... v 0 ex> C") ~ ~ to ,.... V ,.... 0:: 0 W I- C1 ...... > Z 0 0 Cl t.) . l.L. 0 Q) ~ ~ . c: III '- () e> 'C Q) Q) .r:::. - en 'c ::J III '- '- , () (9 ~ 'C 'C ii:' Q) ~ Q) .r:::. N l;::: N en en '6 en ::J 0 '- Q) 0:: :i: c::: () > III () () m ~ N '- ~ ~ > - C") - ~ e> 0 m I m E 0 it 0 Q) ~ 11l Q) () () ~ 0 0:: Q) ro Q) 0 0 m - - :l C/) OJ Q) III Q) m c: C/) OJ C/) OJ w :i: Q) ~ c Z Z '- '- '- '- .E OJ 0 OJ .~ Z 0 m OJ - OJ C/) = i= :i: <{ m <{ m ::2: m .r:::. c c.. - "C - 'C - U u: ~ c Q) m Q) m c 0:: Q) - 0 - 0 ...J ~ w E m () m () l- t.) :i: :i: 0 ~ N > Q) C") <{ 0 C/) > ro m x 0 0 v w m ~ Q) .... Q) 0 0 I e in z () 0 e a.. CD C/) C/) C") I- - 0 Z W ...J I- <{ I- <{ () u.. <{ w :i: C/) w 0 ...., :!!i I- 0 0 ~ cj C/) 0 0:: W 0 I- W N a.. () z ...... N C") V to (!) ~ CITY OF ANDOVER REQUEST FORCOUNCILACTION DATE: AllglI!':t 1, ?OOO AGENDA SECTION ORlGINA TING DEPARTMENT Non-Discussion/Consent Item Scott.Eric~socJ) ( It: Engineering ITEM NO. Award Bid/00-9 & 98-25/Parking Lot & Trail Improvements The City Council is requested to approve the resolution accepting the base and alternate bid and awarding contract to H::!relrivp.!,: In~ in the amount of $ 1?4 R~::\ Rfi for the . , improvement of Projects 00-9, Hidden Creek North Parking Lot Reconstruction & 98-25 Crosstown Boulevard Trail Improvements. The bids received are as follows: Cnntr::!dnr R::!!':p. Rid Altp.rn::!tp. Riel Tnt::!1 Riel R::!!':p. P. Altp.rn::!tp. Riel Hardrives $67,034.35 $57,659.50 $124,693.85 . Bituminous Roadways $66,854.95 $60,486.50 $127,341.45 North Valley $70,957.75 $59,885.50 $130,843.25 Engineer's Estimate $62,894.00 $51,260.00 $114,154.00 H::!rdrivp.!,: In~ has successfully performed other projects for the City. , The funding for this project will be from Park Dedication and the Trail Fund. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NOS. 00-9 HlnnFN r.RFFK NORTH PARKINr, , I OT r.ON!=>TRI Jr.ITON P. 9R-?S r.RO!=>!=>TO\NN ROI II FVARn TRAil , IMPROVFMFNT!=>. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution Nos. 1:\9-00 P. 140-00 ,dated .lllly 5, 2000, bids were received, opened and tabulated according to law with results as follows: r.nntr::!dnr R::!!';p. Rid Altp.rn::!tp. Rid Tnt::!1 Rid R::!!';p. P. Altp.rn::!tp. Rid Hardrives $67,034.35 $57,659.50 . $124,693.85 Bituminous Roadways $66,854.95 $60,486.50 $127,341.45 North Valley $70,957.75 $59,885.50 $130,843.25 / NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate H::!rdrivp.!'; In~ as . . being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with H::!rdrivp.!'; In~ in the amount of $ 1?4 n9~ RS for , construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a n:'!gII I::!r meeting this ~ day of AlIgll!';t ,2QOQ, with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was passed. CITY OF ANDOVER / ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk (5) CITY OF ANDOVER REQUEST FOR COUNCIL ACTION \ ) DATE: Auqust 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item Todd J. Haas, ~ jq. ITEM NO. Engineering Waive Hearing/Adopt Assessment Roll/ 00-14/142XX Round Lake Boulevard NW The City Council is requested to approve the resolution adopting the assessment roll for the improvement of sanitary sewer and watermain for Project 00-14, 142XX Round Lake Boulevard NW. The property owner has waived the public hearing (see attached letter). I I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER AND WATERMAIN PROJECT NO. 00-14. 142XX ROUND LAKE BOUELVARD NW . WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 2- years, the first of the installments to be payable on or before the 1st Monday in January, 2001 and shall bear interest at a rate of ~ percent per annum from the date of the adoption of this assessment resolution. 3. The owners, of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this L day of Auqust ,2000, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk .----,--.-.-' >,' .. ~'~r\"-""-D ' . ~., \ :. \... t'\L\JL! ~i L July 25, 2000 [JUl 25 ~ Andover City Engineer CITY OF ANDOVER 1685 Crosstown Boulevard NW Andover, MN. 55304 Re: Sanitary Sewer & Watermain Municipal Improvements Dear City Engineer: We do hereby waive our rights to an assesment hearing in regards to Project # 00-14, 142XX Round Lake Boulevard NW. Sincerely, W a<fJt.L /lie/).,!)- .\fl~~ ~ Wayne and Mary Ness 14268 Round Lake Boulevard Andover, MN. 55304 Phone: (Home) 612-427-6962 (Work) 612-279-1269 I / n N ..J 0> <( N l- N 0 0 ai ..J I- ...... U7 U7 ..J 0 t!- i~ CO 0:::0::: CO ~ l!) ..;. 0 WI- CO >z M OW U7 C:!: QI I~ CO - zUJ III ~ l!) c:: ..;. <(~ - 0 rJl CO u.UJ QI M ... U7 OUJ QI - ~~ l:: i~ CO ~ l!) ..;. -<( 0 u- CO U M W U7 c.. 0 i~ CO UJ ~I l!) ..;. z~ z 0 z CO -z M 0 <(0 c. U7 z ~o::: i, UJ 0:::<( CO 0::: CO 00 C"l 0 l!) Nt--C"lNO UJ> ~ ..;. <( MaiLcicic:i I-UJ ~ 0 UJ COCDt--CO ~5 CO 0 M ~ T'""T'""(j')L(') 0 ~ C'iocDC'i 00 --I ..- ...... ZCO CO U7 ~~~~~ <(UJ 0 UJ 0 en 0 ......NC"l~l!) o:::~ 0 N Z 00000 '<TUJ<( N to 00000 <( NNNNN .....~--I CO N --I bUJO ..... 0 <( cD OUlZ ~ ...... CO CO 'l=l:~::l --I .... --I 1-0:::0 ::l iR- 0 <( 0<(0::: -, I- a.. - CO.... ~I-~ UJ l:: Co(/) 0 :::::l .- Q) Z J OZN ~ I- 0 u .... .S Q) O:::<('<T 0 E ........ 0::: a..Ul..... 0 --I <( a.. c a.. ~ CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: Auqust 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Item ~ ~O. Todd J. Haas, ITEM NO. Engineering Waive Hearing/Adopt Assessment Roll/ 00-24/14268 Round Lake Boulevard NW The City Council is requested to approve the resolution adopting the assessment roll for the improvement of watermain for Project 00-24, 14268 Round Lake Boulevard NW. The property owner has waived the public hearing (see attached letter). J I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN PROJECT NO. 00-24.14268 ROUND LAKE BOUELVARD NW. WHEREAS, the property owner has waived their right to a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of...L years, the first of the installments to be payable on or before the 1st Monday in January, 2001 and shall bear interest at a rate of ~ percent per annum from the date of the adoption of this assessment resolution. / 3. The owners, of any property so assessed may at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this L day of Auqust ,2000, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk / RECEIVED July 25, 2000 ~\ Andover City Engineer CITY Of M.mOVER 1685 Crosstown Boulevard NW Andover,~. 55304 Re: Watermain Municipal Improvements Dear City Engineer: We do hereby waive our rights to an assesment hearing in regards to Project # 00-24, 14268 Round Lake Boulevard NW. Sincerely, / tv ~ jI/eI'~ '\f\ tV"'" <\ ~~ Wayne and Mary Ness 14268 Round Lake Boulevard Andover, ~. 55304 Phone: (Home) 612-427-6962 (Work) 612-279-1269 H 0 ~ "": .- N 0> CX) ..J Vl- ..J ~ 0 0 ~9 N a:: a:: <<> ~I C'! '<!" CX) W~ I'-:. >Z .- Vl- OW Q) C:E - ~~ N CO ~ C'! Zen 0:: '<!" I <ff3 - CX) t/l I'-:. u-cn Q) .- ... Vl- oen Q) - ~~ c: !~ N ~ C'! '<!" -< CX) O- r-. 0 0 .- Vl- W z a.. i~ N en Z ~ C'! C. '<!" s: CX) I'-:. Z .- 0 Vl- Z 0 W c:: ~, N c:: ......""r-MO C/)<l:: C'! LON......NO 1-> ~ ~\ '<!" <l:: Nai""":C'50 ZW CX) W C:OCOr--.c:o r- W...J () >- ......r--.NCO .- cD-<iM~ ::2:=> 0 ~ wO ...J >(() (() Vl- fhfhfhfh~ 0 W Ow 0 CO () ......NM'<!"L!) a:::~ 0 "": Z 00000 N 00000 '<:to.<l:: 10 <l:: NNNNC\l ~::2:...J CO ...... ...J 0-0 .,.... 10 <l:: OZZ >- ....: CO (() =l:l::<l::=> ...J - ...J 1-::2:0 => .n- o <l:: ~a:::a::: ...., I- 0. - CO_ ....,WCO W c: c..t/l () ~ .- Q) Ol-CO ~ ~ 0 t) ..... Z a:::<CN 0 E c: Q) c:: a.S:~ or: C 0 ...J <I: 0._ 0. CITY OF ANDOVER REQUEST FOR COUNCIL ACTION , DATE: August 1 .2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion Planning ITEM NO. ~I. Approve Ordinance Amendment Jeff Johnson, Zoning Administrator Ordinance No. 229D - Parks Rollerblading/Skateboarding at Sunshine Park Request At the request of the Park and Recreation Commission, the City Council is asked to review and approve an ordinance amendment to Ordinance No. 229 - Parks, which would allow rollerblading and skateboarding to be conducted only on asphalt paved trails in Sunshine Park. Park and Recreation Commission Recommendation / The Park and Recreation Commission met on July 20, 2000 and recommends approval of this amendment to the City Council due to the fact that a number of benches and tables have been damaged that are adjacent to or near the concession and pavilion areas of the park. / I I CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. 229D AN ORDINANCE AMENDING ORDINANCE NO. 2229 - ESTABLISHING A PARK AND RECREATION COMMISSION AND REGULATING CONDUCT IN PUBLIC PARKS; PROVIDING FOR ENFORCEMENT; AND PRESCRIBING PENALTIES FOR VIOLATIONS. The City Council of the City of Andover hereby ordains as follows: Section 2. City Park and Recreation Area Rel!ulations. O. SkateboardinglRollerblading. Skateboarding and Rollerblading shall be permitted onlv on asphalt paved trails in Sunshine Park. Adopted by the City Council ofthe City of Andover on this _ day of _, 2000. ATTTEST: CITY OF ANDOVER / Victoria V olk, City Clerk J. E. McKelvey, Mayor / 1 CITYOFANDOVER REQUESf FORCOUNCILACTION DATE AlIgll!';t 1. ?nnn AGENDA SECTION ORlGINA TING DEPARTMENT Non-Discussion/Consent Item bt~. Todd J. Haas-/, ITS\II NO. Parks Approve Revision to Application for Temporary Use of Picnic Shelter at Sunshine Park The City Council is requested to approve eliminating the $100 damage deposit required to reserve the shelter at Sunshine Park as recommended by the Park and Recreation Commission. Attached is the agenda. item that was presented to the Park and Recreation Commission by the City Administrator. / ANDOVER PARK COMMISSION REQUEST FOR PARK RECOMMENDATION DATE: Julv 20 2000 ITEM ORIGINATING DEPARTMENT Richard Fursman, 9. Discuss Damage Deposit/Sunshine Park Shelter Administration The Park and Recreation Commission is requested to consider eliminating the $100 damage deposit required to reserve the gazebo at Sunshine Park. One resident was distraught with the idea of requiring the damage deposit when others may simply use it on a first come basis. As the situation stands right now, there is no way of identifying who might be responsible for damage to the facility shortof doing a complete inspection immediately before and immediately after a reserved event. Damage may occur at the facility at any time without witnesses or City knowledge that is unrelated to individuals who had the gazebo reserved. Doing the necessary inspections of the area and the subsequent taking of funds would ' , ' ultimately run more than $100. An approach that may be more palatable to the residents is a simple statement indicating they are responsible for any damage to the property while it is in .' their care. Having the gazebo open to the public at-all times makes the damage deposit a, moot point. APPLICATION FOR TEMPORARY USE OF PICNIC SHELTER AT SUNSHINE PARK TYPE OF USE APPLYING FOR: o General Recreational o Association Estimated # in Group o Tournament o Special Event APPLICANT INFORMATION APPLICANTS NAME: PHONE:DAY EVENING APPLICANTS ADDRESS: CITY: APPLICANT IS REPRESENTING: (CIRCLE ONE) BUSINESS CIVIC/ASSOC. GOVT. PRIVATE NAME OF GROUP/ORGANIZATION/AGENCY/BUSINEss: Profit Status: Non-Profit - Profit - ARE YOU COVERED BY LIABILITY INSURANCE? Yes_ No - PARK INFORMATION Day of Week (Circle) Sun Mon Tue Wed Thu Fri Sat Year: Months (Circle) Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Dates: - - - - - - - - - - - - (List under month) - - - - - - - - - - - - - - - - - - - - - - - - Time: From: A.M. P.M. To: A.M. P.M. (Select 4 hr. timeframe) APPLICANTS RESPONSIBILITY I have reviewed the regulations and ordinances governing the use of this application, In understand these items, including procedures, liabilities and responsibilities assumed by me. I understand I am assuming full responsibility for the park facility I am requesting, even if I represent an organization. I understand this is only an application for use providing me with no assumed or implied rights for use until written approval is received. I also understand that alcohol or non-intoxicating liquor is not permitted in the park and shelter area unless a non- intoxicating liquor license is applied for and approved by the City Council. Specifically and without limiting the generality of the foregoing, the undersigned hereby agrees to save, defend and hold harmless the City for any damages to City personnel, facilities, equipment of other City property, or to the property and/or person or any third party, resulting from the use herein applies for. The undersigned understands the City will not be liable for damage to property of any person participating in activities applied for herein, nor shall it be liable for death or injury of any such person occurring in result from use of the facilities as applied for herein, In accordance with the Minnesota Government Data Practices Act, the City of Andover hereby informs you that some or all information you are asked to provide is classified as private, Private data is available to you and to the City staff who require it in the performance of their duties, but not to the public, The remainder of the information, including telephone numbers, is classified as public, and is availabie to the public, This information will be used to process your application for request or permit You may choose to withhold this information, however if you do, the City of Andover may not be able to process your application for the request or permit Signature of Applicant: Date: OFFICE USE ONLY SPECIAL EVENT PERMIT - PARK RESERVATION PERMIT Date: Received By Approved Disapproved Permit Issued Key(s) Issued Key Number/Letter Deposit Fee User Fee . CITY OF ANDOVER PARKS AND RECREATION I GUIDELINES FOR PARK PICNIC SHELTER RESERVATIONS AT SUNSHINE PARK WHO MAY APPLY Picnic shelter reservations can only be accepted from a resident of the City or a business, school or civic/association group located within or serving the City. Use of the shelters must be for a non-profit function and be consistent with the Rules and Regulations adopted by the City in regard to usage in the park. RESERVATION FEES Reserving use of a picnic shelter provides your group with exclusive use of a public facility. A fee, therefore, will apply to all picnic shelter reservations. FEE PER 4 HOUR PERIOD CLEAN-UP/DAMAGE DEPOSIT O.€lO pr~ ~ ~ $25.00 $ W&.oo ih FACILITIES AVAILABLE 1. One 45' diameter picnic shelter. The shelter is located next to the north parking lot along Crosstown Boulevard. / 2. Electrical outlets are available at the shelter. 3. A drinking fountain is located at the concession building near the 4 ball fields which is located directly west of shelter. 4. A portable toilet is available in the vicinity of the shelter. 5. There are permanent grills available at the shelter. Groups will need to bring in their own charcoal. 6. Picnic tables are mounted permanently. 7. Use of the softball fields must be scheduled through the Park and Recreation Commission. 8. Pay phone is located at City Hall or the concession building. 9. The nearest hospital is Mercy, located in Coon Rapids, located at 4050 Coon Rapids Boulevard. Phone: 421-8888. OTHER GENERAL RULES IN REGARDS TO THE SHELTER AND PARK AREA 1. No alcoholic beverages are permitted at the park without an additional permit. 2. No pets are allowed at the park. 3. All charcoal must be left extinguished 4. All garbage and debris is to be picked up around the shelter area. 5. Tables are to be wiped clean after use of shelter. 9 :\datea\staff\rhon d aa\pa rk\a pplicat\sheller. doc ~ CITY OF ANDOVER REQUESf FORCOUNCILACTION / DATE Allgll!';t 1. ?nnn AGENDA SECTION ORlGINA TING DEPARTMENT Non-Discussion/Consent Item Tod~ J. ~aas, ~~ ITS\II NO. ~3. Engmeerlng Update of Sunshine Park Shelter/99-21 This is update item for the City Council regarding Sunshine Park Shelter, Project 99-21. As of Friday morning, July 28, 2000, the following items have not been completed: . The leftover concrete from the replacement of a slab will need to be removed by the contractor from behind the Public Works Buildings. . The electric inspection did not pass on Wednesday, July 26, 2000, by the State electrical inspector. The State electrical inspector inspected the electrical portion of the project on Wednesday, July 26, 2000. On Friday, July 28, the State inspector contacted the . , electrician to notify him of the adjustments to be made. The electrician indicated he would / make the corrections this weekend and the State electrical inspector stated he would make a re-inspection on Monday or Tuesday. At this point we will not mobilize a separate electrician to make the corrections. All other items, including the c1earseal that was applied to the wood, are complete. (5) CITY OF ANDOVER REQUESf FORCOUNCILACTION DATE: AlIglI!';t 1 ?nnn AGENDA SECTION ORlGINA TING DEPARTMENT Non-Discussion/Consent Item Todd Haas, ITS\II NO. ~ '1. Engineering /' Approve No Parking Resolution/Grey Oaks The City Council is requested to approve the resolution designating no parking on both sides of all streets located in the development of Grey Oaks located in Section 22, Township 32, Range 24. If the City Council recalls, the developer was allowed to have narrower streets which are proposed to be 28 feet wide. Typically, City streets are 32 feet wide. Hummingbird Street, which is 32 feet south of 155th Lane NW will also be posted to the south property line of Grey Oaks due the proposed commercial areas. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ON BOTH SIDES OF ALL STREETS LOCATED IN THE DEVELOPMENT OF GREY OAKS LOCATED IN SECTION 22, TOWNSHIP 32, RANGE 24. WHEREAS, the City Council is cognizant of the potential public nuisance, traffic hazard, congestion; and WHEREAS, the City Council believes restricting the parking will be a solution to the problem. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover that there will be No Parking along both sides of all streets located in the development of Grey Oaks located in Section 22, Township 32, Range 24. Adopted by the City Council of the City of Andover this ..1sL day of Allgll!';t, 2000.... CITY OF ANDOVER ATTEST: J.E. McKelvey - Mayor Victoria Volk - City Clerk <5> CITY OF ANDOVER REQUEST FOR COUNCIL ACTION DATE: AUQust 1. 2000 AGENDA SECTION ORIGINATING DEPARTMENT Non-Discussion/Consent Items Scott Ericksonc>>L ~S. Engineering ITEM NO. Wittington Ridge/Street Paving This is an update to inform the Council that the developer of Wittington Ridge, Mr. Jerry Windschitl of Ashford Development, did repave the street settlement which had occurred along 155th Lane. Also, additional concrete spillways will be added by the developer for this section of road. , ~ I I ---- . l I ! BOND SALE REPORT i ! , ! $3,350,000 I i G.O. Permanent Improvement Revolving Fund Bonds, Series 2000B i ! I I City of Andover, Minnesota i August 1, 2000 EHLERS & ASSOCIATES INC -- Bond Sale Report ; OVERVIEW , , This report describes the proposed plan for the City of Andover to issue $3,350,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2000B. This report has been prepared by Ehlers & Associates, in consultation with City Staff and bond counsel. This report deals with: . Purpose and components of bond issue. . Structure. ; , . Other considerations in issuing bonds. ! , . Market conditions. . Issuing process. i i PURPOSE The $3,350,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2000B (the "Bonds") are being issued pursuant to Minnesota Statutes, Chapters 475 and 429. The City has adopted a resolution establishing a permanent improvement revolving fund (the "PIR Fund") pursuant to Minnesota Statutes, Section 429.091. The Bonds arc being issued to finance various public improvement projects within the City, including Woodland Estates 2nd Addition, Sunridge, Shadowbrook 6th Addition and Grey Oaks. Financing these projects requires a bond issue in the amount of $3,350,000. The proposed finance plan consists of the following sources and uses of funds: SOURCES USES Par Amount of Bonds $3,350,000 Project Costs $3,275,000 Up-Front Revenue 0 Costs of Issuance 24,800 Discount 50,200 Capitalized Interest 0 Total Sources $3,350,000 Total Uses $3,350,000 Page I : i i I i Bond Sale Report ! i i ! STRUCTURE AND REPAYMENT I I I The Bonds are general obligations of the City of Andover and as such are secured by a pledge of i the City's full faith, credit, and taxing powers. It is the intent of the City to pay the entire amount I I of principal and interest from revenues of the PIR Fund. The City anticipates that all of the debt i service will be paid by special assessments levied against properties benefitted by improvements ! I financed by the Bonds. , ; ! ! All revenues from the special assessments shall be paid into the Public Improvement Account of I the PIR Fund. Monies in the Public Improvement Account will be used to pay debt service as I needed. Proper management of the flow of funds within the PIR Fund should allow the City to avoid arbitrage restrictions on the debt service funds. I , ! The Bonds will be sold September 5, 2000 and be dated September I, 2000. The first interest payment on the Bonds will be August 1, 200 I, and semiannually thereafter on February I and August 1. Principal on the Bonds will be due on February I in the years 2003 through 2007. The debt structure assumes that the majority of the assessments will be prepaid as property is developed and lots are sold. We recommend that Bonds maturing in the years 2005 through 2007 be subject to prepayment at the discretion of the City on February I, 2004 and any date thereafter. Keeping the call date short gives the City flexibility in prepaying and/or structuring the debt to match the actual receipt of assessment revenues. The preliminary projection of debt service and revenues for the Bonds appears in Attachment I. OTHER CONSIDERATIONS Bank Qualified Bonds We anticipate that the City (in combination with any subordinate taxing jurisdictions or debt issued in the City's name by 501(c)3 corporations) will not issue more than a total of $10,000,000 in tax-exempt debt during this calendar year. This will allow the Bonds to be designated as bank qualified. Bank qualified status broadens the market and achieves lower interest rates. Arbitrage Since the City does not anticipate issuing more than $5,000,000 in tax-exempt bonds in this calendar year, the Bonds qualifies for the small issuer exemption from arbitrage rebate. This exemption from rebate does not eliminate the need to comply with other arbitrage regulations governing the investment of bond proceeds and debt service funds. The use of the PIR Fund should help to maintain a "bona fide" debt service fund and avoid the need to restrict the investment of the debt service fund. These requirements will be explained in the bond record book received following closing. Page 2 ! Bond Sale Report Global Book Entry The Bonds will be global book entry. As "paper less" bonds, you will avoid the costs of bond printing and annual registrar charges. Since the City is currently using U.S. Bank Trust as their ! Paying Agent, we recommend designating U.S. Bank as Paying Agent for this issue. The Paying I Agent will invoice you for the interest semi-annually and on an annual basis for the principal i i coming due. You will be charged only for paying agent/transfer agent services provided by the bank. Rating , Standard & Poor's Corp. will be asked to rate this issue. The City currently has an "A" rating on , i its outstanding general obligation bonds. Although recent issues have been insured, S&P ! confirmed the "A" rating with a stable outlook in 1999. City and Ehlers staff will conduct a I conference call with rating analysts prior to the sale. i According to the Mergent Bond Record, Moody's Investors Service shows an outstanding "A2" rating on G.O. debt of Andover. The City has not requested a Moody's rating since 1996. We will work with Staff to address any questions raised by Moody's (if any) during the sale process. Continuing Disclosure Regulations of the Securities and Exchange Commission on the continuing disclosure of municipal securities apply to long-term securities with an aggregate principal amount of $1,000,000 or more. Since aggregate amount of this issue is over $1,000,000 and the City has more than $10,000,000 in total municipal obligations outstanding, you will be obligated to comply with Full Continuing Disclosure requirements as required by paragraph (b )(5) of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934. You will be required to provide certain financial information and operating data relating to the City annually and to provide notices of the occurrence of certain material events. The specific nature of the Undertaking, as well as the information to be contained in the notices of material events will be set forth in the Continuing Disclosure Certificate that you will enter into at the time of closing for this issue. MARKET CONDITIONS The Bond Buyer's 20-Year G.O. Index (BBI) currently stands at 5.60%. Interest rates have generally followed an upward trend over the past 12 months as the Federal Reserve raised rates. In recent weeks, rates on municipal bonds have fallen (see chart on next page). A significant change in the market is not expected prior to the sale. Page 3 Bond Sale Report I Bond Buyer's 20-Year G.O. Index I 6.50% I 6.00% 5,50% I I I 5,00% 4.50% 1999 2000 ISSUING PROCESS Following is a tentative schedule for the steps in the issuing process. August 1, 2000 City Council adopts resolution calling for the sale of the Bonds Week of August 21 Submit draft Official Statement and rating materials to S&P for credit rating Week of August 21 Distribute Official Statement Week of August 28 Receive credit rating September 5, 2000 Bond sale September 27, 2000 Bond closing (estimated) Page 4 ! i i Bond Sale Report ATTACHMENT 1 Preliminary Debt Service Analysis I ; l Date Principal Rate Interest P&I 2/1/2001 2/1/2002 0 0.000% 223,266.67 223,266.67 2/1/2003 610,000 4.600% 157,600.00 767,600.00 2/1/2004 640,000 4.650% 129,540.00 769,540.00 2/1/2005 670,000 4.700% 99,780.00 769,780.00 2/1/2006 700,000 4.750% 68,290.00 768,290.00 2/1/2007 730,000 4.800% 35,040.00 765,040.00 i TOTAL 3,350,000 713,516.67 4,063,516.67 : Dated 9/01/2000 Project costs 3,275,000 I Delivery Date 9/01/2000 Costs of issuance 24,800 First Coupon Date 8/01/2001 Discount 50,200 Capitalized interest 0 Bond Year Dollars $15,095.83 Total issue 3,350,000 Average Life 4.506 Years Average Coupon 4.72658% Net Interest Cost (NIC) 5.05945% True Interest Cost (TIC) 5.09390% Page 5 I ! ! i Bond Sale Report ! ATTACHMENT 2 , ! TERMS AND CONDITIONS OF ISSUE I $3,350,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2000B I , DATE: August 5, 2000 i ISSUER: City of Andover, Minnesota ! BOND NAME: $3,350,000 G.O. Permanent Improvement Revolving Fund Bonds, i Series 2000B BOND ATTORNEY: Briggs & Morgan (Mary Ippel) PURPOSE: Finance various public improvements to be undertaken within the i City including Woodland Estates 2nd Addition, Sunridge, Shadow brook 6th Addition and Grey Oaks. Sale Date: September 5, 2000 Est. Closing Date: September 27, 2000 Proposal Opening: 12:00 Noon, office of Ehlers & Associates, Inc. Proposal Award: 7:00 p.m., City offices. Type of Sale (MN only): Independent Financial Advisory Provision. Bonds Dated: September I, 2000 Maturity: February 1 2003 - 2007 Term Bond Option: All dates are inclusive. Bids for the bonds may contain a maturity schedule providing for any combination of serial bonds and term bonds, subject to mandatory redemption, so long as the amounts of principal maturing or subject to mandatory redemption in each year conforms to the maturity schedule set forth above. First Interest: August I, 200 I. Interest will be computed on the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to rules of the MSRB. Page 6 i ! I ! Bond Sale Report Call Feature: Bonds maturing in the years 2005 through 2007 will be subject to redemption prior to final maturity on February I, 2004 and on any date thereafter. Notice of such call shall be given by mailing a notice thereof by registered or certified mail at least thirty (30) days prior to the date fixed for redemption to the registered owner of each bond to be redeemed at the address shown on the registration books. Minimum Proposal: $3,299,800 Good Faith: $67,000, payable to the Issuer (Cashiers or Certified Good Faith Check or wire transfer of funds to Ehlers Good Faith Escrow or financial surety bond. Record Date: Close of business on the 15th day (whether or not a I business day) of the immediately preceding month. I CUSIP Numbers: The Issuer will assume no obligation for the assignment I or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be printed at the expense of the purchaser, if the purchaser waives any delay in delivery occasioned thereby. Paying Agent: To be named by the Issuer. Book Entry: This offering will be issued as fully registered Bonds and, when issued, will be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York. Financial Advisor: Ehlers & Associates, Inc. [Rusty Fifield] Rating Requested: Standard & Poor's. Qualified Tax-Exempt These Bonds WILL be designated as qualified tax- Obligations: exempt obligations. Continuing Disclosure: Full N :\Minnsola\AndO\'er\2000 Bonds\PreSale2000B. wpd Page 7 i i Resolution No. I Resolution Providing for the Sale of $3,350,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2000B WHEREAS, the City Council of the City of Andover, Minnesota, has established a permanent improvement revolving fund pursuant to Minnesota Statutes, Section 429.091; and, WHEREAS, the City Council has determined that it is necessary and expedient to issue the City's $3,350,000 G.O. Permanent Improvement Revolving Fund Bonds, Series 2000B (the "Bonds"), to finance various public improvements to be undertaken within the City including Woodland Estates 2nd Addition, Sunridge, Shadowbrook 6th Addition and Grey Oaks; and WHEREAS, the City has designated Ehlers & Associates, Inc., in Roseville, Minnesota I , ("Ehlers"), as its independent financial advisor and is therefore authorized to solicit proposals in I accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Andover, Minnesota, as follows: I 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at the time and place to be specified in the Terms of Proposal for the purpose of considering sealed proposals for, and awarding the sale of the Bonds. The City Administrator, or designee, shall open proposals at the time and place to be specified in such Terms of Proposal. 3. Terms of Prooosal. The terms and conditions of the Bonds and the sale thereof are fully set forth in the Bond Sale Report and are hereby approved and made a part hereof. 4. Official Statement. In connection with said sale, the officers or employees of the City are I I hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Dated: August I, 2000 ATTEST City Clerk Mayor . . CITY OF ANDOVER REQUEST FOR COUNCIL ACTION Date August 1, 2000 AGENDA SECTION ORIGINATING DEPARTMENT Approval of Claims Finance ~ Shirley Clinton lITEM NO. Schedule of Bills I REQUEST: The Andover City Council is requested to approve total claims in the amount of $ 443,852.50. 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" ... tDO'Iol:oO'\Ool>oOW '" to " " '" '" '" ~ OJ " .. 0 '" '" " '"' '" OJ " :' "" t"t" '"0 "'" 00 "'''' < 00 "'H o::! 0 0 "'''' OJ ~~ "'0 ".:; "OJ OJ'" . ~ I I BOND SALE REPORT I I I $2,445,000 Taxable G.O. Tax Increment Bonds, Series 2000A City of Andover, Minnesota I August 1, 2000 . i , I EHLERS & ASSOCIATES INC LEADERS IN PUBLIC fiNANCE i . Bond Sale Report OVERVIEW This report describes the proposed plan for the City of Andover to issue $2,445,000 Taxable G.O. Tax Increment Bonds, Series 2000A. This report has been prepared by Ehlers & Associates, in consultation with City Staff and bond counsel. This report deals with: . Purpose and components of bond issue. . Structure. . Other considerations in issuing bonds. . Market conditions. . Issuing process. PURPOSE The $2,445,000 Taxable G.O. Tax Increment Bonds, Series 2000A (the "Bonds") are being issued pursuant to Minnesota Statutes, Chapter 475 and Section 469.178. The Bonds are being issued to finance land acquisition and other public costs to facilitate development in the City's Development District No. I. Financing these projects requires a bond issue in the amount of $2,445,000. The proposed ; finance plan consists of the following sources and uses of funds: i SOURCES USES Par Amount of Bonds $2,445,000 Project Costs $2,385,000 i Up-Front Revenue 0 Costs of Issuance 19,000 ; Discount 41,000 Capitalized Interest 0 Total Sources $2,445,000 Total Uses $2,445,000 Page I . i Bond Sale Report STRUCTURE AND REPAYMENT The Bonds are general obligations of the City of Andover and as such are secured by a pledge of the City's full faith, credit, and taxing powers. It is the intent of the City to pay the entire amount of principal and interest from tax increment revenues collected from Tax Increment Financing District No. I-I. Revenues from existing development and development under construction should be sufficient to support this debt. i i ! The preliminary projection of debt service and revenues for the Bonds appears in Attachment I. , The Bonds will be sold September 5, 2000 and be dated September I, 2000. The first interest payment on the Bonds will be February I, 200 I, and semiannually thereafter on August I and ! February 1. Principal on the Bonds will be due on February I in the years 2002 through 2010. We recommend that Bonds maturing in the years 2007 through 2010 be subject to prepayment at I the discretion of the City on February 1, 2006 and any date thereafter. OTHER CONSIDERATIONS Taxable Bonds Interest on the Bonds will not be exempt from taxation for State or Federal purposes. The Bonds do not count against the calendar year's allocations for bank qualified bonds or exemption from arbitrage rebate. The Bonds are not subject to other arbitrage regulations on the investment of proceeds and monies in the debt service fund. Global Book Entry The Bonds will be global book entry. As "paper less" bonds, you will avoid the costs of bond printing and annual registrar charges. Since the City is currently using U.S. Bank Trust as their Paying Agent, we recommend designating U.S. Bank as Paying Agent for this issue. The Paying Agent will invoice you for the interest semi-annually and on an annual basis for the principal coming due. You will be charged only for paying agent/transfer agent services provided by the bank. Rating Standard & Poor's Corp. will be asked to rate this issue. The City currently has an "A" rating on its outstanding general obligation bonds. Although recent issues have been insured, S&P confirmed the "A" rating with a stable outlook in 1999. City and Ehlers staff will conduct a conference call with rating analysts prior to the sale. According to the Mergent Bond Record, Moody's Investors Service shows an outstanding HA2" rating on G.O. debt of Andover. The City has not requested a Moody's rating since 1996. We will work with Staff to address any questions raised by Moody's (if any) during the sale process. Page 2 I i Bond Sale Report , Continuing Disclosure i Regulations of the Securities and Exchange Commission on the continuing disclosure of ! municipal securities apply to long-term securities with an aggregate principal amount of I $1,000,000 or more. Since aggregate amount of this issue is over $1,000,000 and the City has , more than $10,000,000 in total municipal obligations outstanding, you will be obligated to comply with Full Continuing Disclosure requirements as required by paragraph (b )(5) of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934. You will be required to provide certain financial information and operating data relating to the City annually and to provide notices of the occurrence of certain material events. The specific nature of the Undertaking, as well as the information to be contained in the notices of material events will be set forth in the Continuing Disclosure Certificate that you will enter into at the time of closing for this issue. I , MARKET CONDITIONS i [ The Bond Buyer's 20-Year G.O. Index (BBl) currently stands at 5.60%. Interest rates have I generally followed an upward trend over the past 12 months as the Federal Reserve raised rates. I In recent weeks, rates on municipal bonds have fallen (see chart on next page). A significant change in the market is not expected prior to the sale. r I I i Page 3 Bond Sale Report Bond Buyer's 20-Year G.O. Index 6.50% , , 6,00% ! , I 5,50% i ! I 4,50% " , "'1'" ", I", ." II " II I" " " t " "" 1999 2000 ISSUING PROCESS Following is a tentative schedule for the steps in the issuing process. i i August 1, 2000 City Council adopts resolution calling for the sale of the Bonds I I Week of August 21 Submit draft Official Statement and rating materials to S&P ! for credit rating ; ! Week of August 21 Distribute Official Statement I I , Week of August 28 Receive credit rating , September 5, 2000 Bond sale September 27, 2000 Bond closing (estimated) Page 4 I I . I Bond Sale Report ATTACHMENT 1 Preliminary Debt Service Analysis 80% Total Fiscal Available Available Balance Date Princioal Rate Interest P&I Year Revenue Revenue Annual Cumulative 2/1/2001 0 0,000% 79,119.79 79,119.79 2000 364,000 455,000 375,880 375,880 2/1/2002 100,000 7.500% 189,887.50 289,887.50 2001 156,800 196,000 (93,888) 281,993 2/1/2003 100,000 7.600% 182,387,50 282,387,50 2002 266,400 333,000 50,613 332,605 2/1/2004 140,000 7.700% 174,787,50 314,787,50 2003 288,800 361,000 46,213 378,818 2/1/2005 285,000 7.700% 164,007,50 449,007.50 2004 396,800 496,000 46,993 425,810 2/1/2006 320,000 7.750% 142,062.50 462,062,50 2005 414,400 518,000 55,938 481,748 2/1/2007 325,000 7.750% 117,262,50 442,262.50 2006 383,200 479,000 36,738 518,485 2/1/2008 350,000 7,800% 92,075.00 442,075.00 2007 406,400 508,000 65,925 584,410 2/1/2009 400,000 7,800% 64,775.00 464,775,00 2008 428,000 535,000 70,225 654,635 2/1/2010 425,000 7.900% 33,575,00 458,575.00 2009 402,400 503,000 44,425 699,060 TOTAL 2,445,000 1,239,939.79 3,684,939.79 Dated 9/01/2000 Total issue 2,445,000 Delivery Date 9/0112000 less: costs of issuance (J 9,000) First Coupon Date 210 11200 1 Less; discount (41.000) less: capitalized interest 0 Bond Year Dollars $15,903.75 Net proceeds 2,385,000 Average Life 6.505 Years land acquisition 1.810,000 Average Coupon 7.79652% Environmental 300,000 Net Interest Cost (NIC) 8,05788% Other costs 250,000 True Interest Cost (TIC) 8.14423% Legal/admin 25,000 ! i i I I I I I I I ! Page 5 Bond Sale Report ATTACHMENT 2 TERMS AND CONDITIONS OF ISSUE $2,445,000 Taxable G.O. Tax Increment Bonds, Series 2000A I I I DATE: August I, 2000 ISSUER: City of Andover, Minnesota BOND NAME: $2,445,000 Taxable G.O. Tax Increment Bonds, Series 2000A BOND ATTORNEY: Briggs & Morgan (Mary Ippel) PURPOSE: Finance land acquisition and other public costs to facilitate development in the City's Development District No. I. i I I I t Sale Date: September 5, 2000 Est. Closing Date: September 27, 2000 i I ! Proposal Opening: 12:00 Noon, office of Ehlers & Associates, Inc. i Proposal Award: 7:00 p.m., City offices. Type of Sale (MN only): Independent Financial Advisory Provision. Bonds Dated: September I, 2000 I I Maturity: February I 2002 - 2010 i Term Bond Option: All dates are inclusive. Bids for the bonds may contain a maturity schedule providing for any combination of serial bonds and term bonds, subject to mandatory redemption, so long as the amounts of principal maturing or subject to mandatory redemption in each year I I conforms to the maturity schedule set forth above. I First Interest: February 1,2001. Interest will be computed on the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to rules of the MSRB. Page 6 I I Bond Sale Report Call Feature: Bonds maturing in the years 2007 through 20 I 0 will be subject to redemption prior to final maturity on February 1,2006 and on any date thereafter. Notice of such call shall be given by mailing a notice thereof by registered or certified mail at least thirty (30) days prior to the date I fixed for redemption to the registered owner of each bond to be redeemed at the address shown on the registration books. Minimum Proposal: $2,404,000 Good Faith: $48,900, payable to the Issuer (Cashiers or Certified Good Faith Check or wire transfer of funds to Ehlers Good Faith Escrow or financial surety bond. I Record Date: Close of business on the 15th day (whether or not a I business day) of the immediately preceding month. I CUSIP Numbers: The Issuer will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be printed at the expense of the purchaser, if the purchaser waives any delay in delivery occasioned thereby. Paying Agent: To be named by the Issuer. ! Book Entry: This offering will be issued as fully registered Bonds I and, when issued, will be registered in the name of Cede I & Co., as nominee of The Depository Trust Company, New York, New York. Financial Advisor: Ehlers & Associates, Inc. [Rusty Fifield] Rating Requested: Moody's Investors Service. Qualified Tax-Exempt Taxable. Obligations: Continuing Disclosure: Full N:\Minnsota\Andover\2000 Bonds\PreSale Report 2000A.wpd Page 7 i Resolution No. Resolution Providing for the Sale of I $2,445,000 Taxable G.O. Tax Increment Bonds, Series 2000A WHEREAS, the City Council of the City of Andover, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $2,445,000 Taxable G.O. Tax Increment Bonds, Series 2000A (the "Bonds"), to finance land acquisition and other public costs to facilitate development in the City's Development District No. I; and, WHEREAS, the City has designated Ehlers & Associates, Inc., in Roseville, Minnesota I I ("Ehlers"), as its independent financial advisor and is therefore authorized to solicit proposals in I accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); I i NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Andover, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at the time and place to be specified in the Terms of Proposal for the purpose of considering sealed proposals for, and awarding the sale of the Bonds. The City Administrator, or designee, shall open proposals at the time and place to be specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the sale thereof are fully set forth in the Bond Sale Report and are hereby approved and made a part hereof. 4. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Dated: August 1, 2000 ATTEST City Clerk Mayor I , I i .- 1}\ DATE .!llly 18 ?nnn I .L I ITF:MS GIVFN TO THF CITY COI INCll ~ ~ . Planning and Zoning Minutes - July 11, 2000 . Call for Bond Sale . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. CITY OF ANDOVER REQUEST FORCOUNCILACTION DATE AltgIIR 1,2000 AGENDA SECTION ORIGINATING DEPARTMENT ADD-ON Scott Erickson~L IT8v1 NO. Engineering Order Utility ReviewlBunker Lake Boulevard NW and 7th Avenue REQUEST: The City Council is requested to authorize staff to provide a report evaluating the options to service the property north and south of Bunker Lake Blvd. and east of 7th Ave. with municipal water and sanitary sewer. This report will not define cost estimates as we do not know yet how this property will develop. The report will be more of a planning tool for the City and the property owner /developers to help with the future development plans for this area. 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" .l.. ~.. ~1}1~11'~""'iJ\,14Iii1ft-;-1.i1l-HH-I/p . -'" ~ / r-~' '--""-"P:OUOC1, 07/28/2000 FRI 08:29 FAX 6123736847 BRW, INC. 141001 'r;:~i B R W )~ l:' ',+>.)'''' 1" ~ffi~,.:::~"'~~:' FAX TRANSMITTAL ,:Brn~~~1H A oAMeii""MO-onE'GROOP"coMii.\NY BRW Thresher Square 700 Third Street South ~Iinneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 TO: ScoJT ~ lC~o,... - Cri'Y cr """ D CJ ..c7t.. FAX: 7S5'- 8"tZ3 TELE: FROl\l: ?~L ])M)~c..) DATE: 1/;<.'6 J D;; - I RE: /?? A-rJ-j S1 ~,..J I 7?r>? - -Z...-Page(s) Including Cover Sheet Please call (612) 370,0700 ifyoll have any problems regarding this transmittal. JUL 28 2000 08:33 6123736847 PRGE.01 07/28/2000 FRI 08:30 FAX 6123736847 BRW. INC. I4J 002 . . CJsc rOON illlPlos' M a i n S tre e t sri? M~~N!,SOl~ J<~Ac II , , .,. n D [ --II n A_ _ - .... - - . - - - - - - - ..- ~ -- - - - - -- -- - - --- ~ - - - - ~ - . c 0 n s t r u c t I 0 n U p d a t e Projrd j\lill'SfnlH~: will transition back to the newly constructed south half of TH 242 east of TH 10 and connect to the / A major project milestone will be met on Monday existing roadway at Coon Creek Boulevard. All July 31. 2000. The contractor. barring poor weekend ramps to TH 10 will be open to traffic on Monday, weather, will reopen the TH IOfTH 242 bridge to July 31. There will still be construction activity, traffic. The traffic on Main Street will be moved to however, occurring on the eastbound on-ramp to TH the newly constructed pavement from Round Lake 10 for the remainder of the project. Boulevard to Coon Creek Boulevard. All ramps to / Traffic signals will operate at Riverdale Boulevard the TH IOfTH 242 interchange will also now be operational. We appreciate the efforts of the (old Poppy Street), Northdale Boulevard, west side contractor and construction management team and TH 10 ramps, east side TH 10 ramps and Coon Creek the patience of the traveling public. Thank you. Boulevard. River Rapids Boulevard (old Rose Street) will be temporarily closed for up to 4 weeks after the switch has been completed. It will then be re- Construction Progress: opened as a right-in only as it has been operating over the past several months. No signal will be Construction activities that have occurred in the last two installed at this intersection until all of the roadway improvements are completed. weeks include the following: / Access to the Wells Fargo Bank building from Northdale Boulevard will be closed for the next 4 to / Utility work was completed on the east side of TH 6 weeks. Access to the building will be from the 10 on TH 242. existing dri veway on 124th A venue west of Northdale Boulevard. ./ The bridge work is complete to allow for vehicular ./ Crooked Lake Boulevard will be shut down from traffic to utilize the north side of the bridge. The Thorpe Park to I 23rd Avenue. Reconstruction of bridge, however. will not be open to pedestrian traffic. Crooked Lake Boulevard will occur over the next 6 to 8 weeks. Access to the l23rd AvenuelGladiola / Bituminous pavement was completed on the north Street area will be limited to I 24th Avenue. half of Main Street between Round Lake Boulevard and Coon Creek Boulevard. Future Traffic Impacts: ./ Grading on TH 242 east of TH 10 was completed. ./ Traffic will operate on the north half of Main Street ./ Work continued on the east side of Coon Creek and the south half of TH 242 until all work is completed in October. We will provide updates Boulevard. related to future minor traffic impacts in the August / The new driveway access to Menards was completed. September editions of the Main Street Monitor. In the Next Severa) Weeks: ./ A major traffic switch will occur on Sunday night, July 30. 2000 into Monday morning. July 31. 2000. Traffic will be switched from the current alignment on the south side of Main Street to the newly constructed north half of Main Street from Round Lake Boulevard over TH 10. The north half of the bridge will be opened to vehicular traffic. Traffic JUL 28 2000 08:35 6123736847 PAGE. 02