HomeMy WebLinkAboutEDA April 4, 2000
: " CITY of ANDOVER
,_:. 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
Economic Development Authority Meeting - Tuesday, April 4, 2000 agenda
Call to Order - 7:00 PM
Approval of Minutes minutes
Discussion Items
1. Approve Consulting Agreement! Advance Resources Development, Inc. advance
2. Award Bid/99-17/Andover Station-Martin Street bid9917
3. Award Quote/House Demolition/Andover Commercial ParkJOO-11 qtOOll
'0 Adjournment
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CITY OF ANDOVER
REQUEST FOR EDA ACTION
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/ DATE: April 4. 2000
AGENDA SECTION ORIGINATING DEPARTMENT
Approval of Minutes City Clerk
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ITEM NO.
Approval of Minutes
The Economic Development Authority is requested to approve the following minutes:
January 27, 2000 Regular EDA Meeting (Johnson absent)
February 17, 2000 Regular ED A Meeting
March 16, 2000 Regular EDA Meeting
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CITY OF ANDOVER
REQUEST FOR
/ ECONOMIC DEVELOPMENT AUTHORITY ACTION
DATE: Aoril 4. 2000
AGENDA'SECTION ORIGINATING DEPARTMENT
Discussion Community Development
ITEM NO. L David L. Carlberg
Approve Consulting Agreement Community Development Director
Advance Resources for Development, Inc.
The Economic Development Authority (EDA) is asked to approve the Consulting Agreement
between the City of Andover and Advance Resources for Development, Inc. The EDA accepted
a proposal for development services from Advance Resources for Development, Inc. at the
March 16,2000 meeting and directed Advance to prepare a contract for said services. Attached
is the contract or agreement for EDA approval.
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CONSULTING AGREEMENT
THIS AGREEMENT, made as of the 1st day of April, 2000, by and between the
City of Andover, Minnesota (the "City"), a municipal corporation organized and
existing under the laws of the State of Minnesota and Advance Resources for
Development, Inc. (the "Consultant") a Minnesota Corporation.
The City is a municipal corporation and has the power to enter into this
Agreement and carry out its obligations hereunder. The Consultant has the
power to enter into this Agreement and to perform its obligations hereunder and
is not in violation of the laws of the State.
The Consultant has experience in community development and is willing to
provide services to the City based on this experience. The City desires to have
development consulting services provided by the Consultant.
Therefore, the parties agree as follows:
DESCRIPTION OF SERVICES. Beginning on April 1, 2000 the Consultant will
provide the following services (collectively, the "Services"):
) The primary charge of the Consultant is to successfully develop the Andover
Station site. In pursuit of this objective the Consultant will complete the following
tasks as outlined in the proposal dated March 14, 2000
. The Consultant will develop a graphic representation illustrating the utilization
of the Andover Station site by function (grocery, restaurant, retail, housing,
public areas etc). The end product of this process will be the
CONSOLIDATED MASTER PLAN for the site.
. The Consultant will create drawings conveying the site's architectural and
streetscape characteristics. The end product of this phase will be
CHARACTER SKETCHES.
. The Consultant will work with City staff to prepare a list of development
standards regulating the quality of the development at the site. The end
product will be a DESIGN AND DEVELOPMENT GUIDE for the Andover
Station site.
. The Consultant will prepare a graphic concept to be used for marketing
materials.
. The Consultant will prepare a Marketing Strategy for the site. Following the
completion of the Marketing Strategy, marketing materials will be prepared
'\ and a marketing program will be implemented to business prospects. The
) methods used for marketing the Andover Station Site will be determined by
the consultant. Costs associated with the preparation of any marketing
materials and/or advertising shall be the responsibility of the City. The City
will not be responsible for the costs of any marketing materials or advertising
for which the City has not provided written authorization to the Consultant.
PERFORMANCE OF SERVICES. The Consultant shall determine the manner in
which the Services are to be performed and the specific hours to be worked by
the Consultant. The City will rely on the Consultant to work as many hours as
may be reasonably necessary to fulfill the Consultant's obligations under this
Agreement.
REPORTING. The Consultant will provide a monthly report to the City on
activities undertaken by the Consultant.
COMPENSATION. The Consultant will be compensated for architectural and
design services at the rate of $100 per hour not to exceed $15,000. This fee shall
be payable monthly, no later than the fifteenth day of the month. The Consultant
will also be reimbursed for actual costs associated with "out-of-pocket" expenses
such as travel, copying, marketing materials etc.
The Consultant will be compensated for marketing services through a consulting
fee commission arrangement. The fee to be paid will be 7% of the selling price of
\ property sold at the Andover Station site. This fee will be due and payable at the
) c1osin~ for properties that are sold.
TERM The term of this Agreement shall be for a period of twelve months and will
terminate automatically on April 1, 2001 unless mutually extended in writing by
both parties.
RELATIONSHIP OF PARTIES. The parties understand that the Consultant is an
independent contractor with respect to the City, and not an employee of the City.
The City will not provide fringe benefits, including health insurance benefits, paid
vacation or any other employee benefits for the Consultant.
DISCLOSURE. The Consultant is required to disclose any outside activities or
interests that conflict or may conflict with the best interests of City. Prompt
disclosure is required under this paragraph if the activity or interest is related,
directly or indirectly to any activity that the Consultant may be involved with on
behalf of the City.
EMPLOYEES. The provisions of this Agreement shall also bind the Consultant's
employees who perform services for the City under this Agreement.
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NOTICES. All notices required or permitted under this Agreement shall be in
writing and shall be deemed delivered when delivered in person or deposited in
the United States mail, postage prepaid, addressed as follows:
To City:
City Administrator
City of Andover
Andover City Hall
1685 Crosstown Boulevard
Andover, MN 55304
To Consultant:
Advance Resources for Development, Inc.
8960 Springbrook Drive, Suite 230
Minneapolis, MN 55433
Such address may be changed from time to time by either party by providing
written notice to the other in the manner set forth above.
/ ENTIRE AGREEMENT. This Agreement contains the entire agreement of the
parties and there are no other promises or conditions in any other agreement
whether oral or written. This Agreement supersedes any prior written or oral
agreements between the parties.
AMENDMENT. This Agreement may be modified or amended if the amendment
is made in writing and is signed by both parties.
SEVERABILITY. If any provision of this Agreement shall be held to be invalid or
unenforceable for any reason, the remaining provisions shall continue to be valid
and enforceable. If a court finds that any provision of this Agreement is invalid or
unenforceable, but that by limiting such provision it would become valid and
enforceable, then such provision shall be deemed to written, construed, and
enforced as so limited.
WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any
provision of this Agreement shall not be construed as a waiver or limitation of that
party's right to subsequently enforce and compel strict compliance with every
provision of this Agreement.
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APPLICABLE LAW. The laws of the State of Minnesota shall govern this
Agreement.
City receiving services:
City of Andover
By
Consultant providing services:
Advance Resources for Development, Inc.
By
Mr. Michael J. Mulrooney
President
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CITY OF ANDOVER
REQUEST FOR EDA ACTION
\ DATE:
) April 4, 2000
AGENDA SECTION ORIGINATING DEPARTMENT
Discussion Item Scott Erickson,~l
Engineering .
ITEM NO.
Award Bid/99-17/Andover Station-Martin Street
18,
The EDA is requested to approve the resolution accepting bids and awarding contract to Don
Zappa & Sons Excavating, Inc. in the amount of $1,165,482.60 (base bid) for the improvement
of Project 99-17, Andover Station/Martin Street.
The bids received are as follows:
Base Bid
Contractor Base Bid with Alternate
'\ Don Zappa & Sons Excavating, Inc. $1,165,482.60 $1,271,882.60
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Forest Lake Constructing, Inc. $1,170,716.17 $1,193,396.17
W.B. Miller, Inc. $1,190,593.15 $1,248,743.15
S.J. Louis Construction, Inc. $1,288,291.60 $1,308,941.60
S.R. Weidema, Inc. $1,459,120.10 $1,566,920.10
Engineer's Estimate $1,062,208.00 $1,079,008.00
The funding will be from TIF Bonds previously obtained for this project and proceeds from
previous land sales.
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ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE
\ CITY OF ANDOVER
) COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by EDA member to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 99-17 FOR ANDOVER STATION/MARTIN STREET.
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No.
230-99 ,dated November 9, 1999, bids were received, opened and tabulated
according to law with results as follows:
BASE BID
BASE BID WITH AL TERNA TE
Don Zappa & Sons Excavating, Inc. $1,165,482.60 $1,271,882.60
Forest lake Contracting, Inc. $1,170,716.17 $1,193,396.17
W.B. Miller, Inc. $1,190,593.15 $1,248,743.15
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to
hereby accept the bids as shown to indicate Don Zappa & Sons ExcavatinQ, Inc. as
being the apparent low bidder.
\ BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter
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into a contract with Don Zappa & Sons ExcavatinQ, Inc. in the amount of $1.165.482.60 for
construction of the improvements; and direct the City Clerk to return to all bidders the
deposits made with their bids, except that the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been executed and bond requirements
met.
Adopted by the Andover Economic Development Authority Board of Commissioners the 4th
day of April, 2000.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - President
Michael Knight - Secretary
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TKDA TOl TZ. KING. DUVAll. ANDERSON
AND ASSOCIATES. INCORPORATED
" ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PlAZA
) 444 CEDAR STREET
SAINT PAUL. MINNESOTA 55101.2140
PHONE:6511292.44oo FAX:651/292.00a3
DATE: March 16, 2000
TO: Scott Erickson COMM.: 11788-01
City of Andover RE: Martin StreeV Jay Street Lighting
1685 Crosstown Boulevard Andover, Minnesota
Andover, Minnesota 55304 99-17/98-11
We are sending you, [ x ] attached, [ ] under separate cover, via Mail , the following items:
[ ] Shop Drawings [ ] Prints o Plans [ ] Samples [ ] Specifications
o Copy of Letter [ 1
Copies No. Description
1 Bid Tab
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THESE ARE TRANSMITTED AS CHECKED BELOW:
[ ] For Approval [ ] Approved as Submitted [ ] Resubmit _ Copies for Approval
[X ] For Your Use [ ] Approved as Noted [ ] Submit _ Copies for Distribution
[ X] As Requested [ ] Returned for Corrections [ ] Return _ Corrected Prints
[ ] For Review and Comment [ ]
Remarks:
If enclosures are not as noted, kindly notify us at once. TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INC.
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Thomas Prew 651-292-4463
An Equal Opportunity Employer
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)TKDA TOL TZ. KING, DUVALL. ANDERSON
AND ASSOCIATES, INCORPORATED
ENGINEERS. ARCHITECTS. PLANNERS r d_ 1500 PIPER JAFFRAY PlAZA
In- 444 CEDAR STREET
SAINT PAUL. MINNESOTA 55101-2140
PHONE:651/292.44OQ FAX:651/292-00B3
MAR 2 7 2000
MEMORANDUM CITY OF ANDO\'ER
To: Scott Erickson Reference: Contractor References
Copies To: Don Zappa and Sons
Martin Street 98-17
From: Thomas Prew, P.E. r Andover, Minnesota
Date: March 24, 2000 Commission No. 11788-03
Attached are letters of reference for this contractor.
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Based on these letters and other conversations I have had, I would recommend Don Zappa and
Sons be awarded this contract.
Please call me if you have any questions.
tdp
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An Equal Opportunity Employer
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March 16, 2000
Mr. Scott Erickson
City Engineer
City of Andover
1685 NW Crosstown Blvd.
Andover, MN 55304
RE: Tony Zappa
Dear Scott,
As you are aware, we have been in the development business for over 35 years. Recently,
) Woodland Development has entered into a business relationship with Don Zappa and Sons. Most
recently, Tony has been the general contractor for a project located in the city ofZimmennan,
Minnesota. Tony has accepted the responsibility of aU city improvements for a development
caUed Marturano Meadows. Since the city of Zimmennan does not have a policy of assessing
developers, we were able to design and instaU our own improvements. Our Zimmennan Project
consists of approximately 90 acres and when we are all set and done, the total of 175 lots. We
also have two commercial lots as well. Tony Zappa has been responsible for the grading and
installation of city standards and specifications infrastructure. Tony also has been responsible and
acted as a general contractor on smaller jobs located both in the city of Oak Grove and the city of
Ham Lake.
Tony has provided us good service, good pricing and good quality. We have established this
relationship with the hopes of working with him on other projects. If you have any questions,
please feel free to contact me at 763/427-7500. I think you will find Tony will provide you the
service and expertise that the City is looking for.
Sin"rely, ~
~,~
Executive Vice President
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830 West Main Street Anoka, Minnesota 55303 (612) 427-7500 FAX: (612) 427-0192
MAR-16-2000 15:57 E.G.RUD & SONS INC 612 786 6007 P.01/01
\, PLOWE ENGINEERING, INC.
/ 9081 Lexington Avenue l'i.E.
Circle Pines, MN. 55014
March 15.2000
Scott Erickson, City Engineer
CITY OF ANDOVER
1685 Crosstown Blvd. NW
Andover. MN. 55304
Re: Don Zappa & Sam; Inc.
Dear Mr. Erickson:
We have had the opportunity to work with Don Zappa & Sons Inc. on a project in the
City of Little Canada this past ).'ear.
) The Little Canada project was a difficult project with substantial correction for util1ties
, crossini a stream bed and installation of sanitary !rewer and watermain on an existing
street that has confming areas to work v.ithin.
We arc very pleased ",ith their work and would reconunend their company to others for
site utilities and street work.
Please feel free to call with any questions regarding our experiences with Don Zappa &
Sons.
~U~
Charles W. Plowe, PE
PLOWE ENGINEERING. INC.
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TOiR. P.l'll
CITY OF ANDOVER 3/301004:44 PMTIFCASH.xLS
., TAX INCREMENT CASH BALANCE SUMMARY
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AS OF MARCH 31, 2000
Cash on Hand 03-31-2000 $ 1,565,993
Additional Revenue:
Estimated interest income through 03-31-2000 $ 18,000
Total Cash Available $ 1,583,993
Committed funds:
\ Utility installation (Bunker Lake Blvd) $ 300,000
" Jay Street Project 291,040
Total Committed funds $ 591,040
Total Available for Projects $ 992,953
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"\ CITY OF ANDOVER
, EDA FUND CASH BALANCE SUMMARY
AS OF MARCH 31, 2000
EDA Cash on Hand 03-31-2000 $ 329,744
Additional Revenue:
TIF Admin Revenue $ 85,000
Committed funds:
EDA annual Budget remaining $ 81,972
Total Available for Projects $ 332,772
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~ CITY OF ANDOVER
. REQUEST FOR EDA ACTION
\
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DATE: April 4. 2000
AGENDA SECTION ORIGINATING DEPARTMENT
Discussion Item Scott Erickson,cf)~
ITEM NO. Engineering
Award Quote/House Demolition (Sonterre)/
2J ~ndover Commercial Park/00-11
The EDA is requested to award the quote to Sauter & Sons in the amount of $3,450.00 for
Project 00-11, House Demolition (Sonterre) in the area of Andover Commercial Park.
Quote received were as follows:
Contractor Quote
, Sauter & Sons $3,450.00
\ , ,
USD-Minnesota LLC $5,016.00
Rybak Excavating & Contracting, Inc. $7,940.00
We have done work with Sauter & Sons in the past and recommend the quote be awarded to
them.
The Andover Fire Department will perform a practice burn of the structure on April 19th at 6:00
PM. Sauter & Sons will than demolish and landfill the remains as required by the MPCA.
Funding will be from EDA Special Revenue Fund Reserves.
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