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Home My WebLink AboutCC December 17, 2002 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, December 17, 2002 Following EDA Meeting Schedule at 6:15 p.m. Call to Order-7:00 p.m, Resident Forum Agenda Approval 1. Approval of Minutes (12/3/02 Regular) (12/10/02 Truth in Taxation) 2. Certificate of Business Appreciation - Abe1er Chiropractic Clinic Consent Items 3. Approve Payment of Claims - Finance 4. Approve Cost-of-Living Adjustment for Non-Represented Employees - Administration 5. Approve 2003 Tri-City GIS Contract - Engineering 6. Approve Mn/DOT Partnership Agreement - Engineering " 7. Accept Petition/Order Feasibility Report/02-4 7 IF oxburgh Crossing - Engineering / , 8. Reduce Letter ofCredit/Deve1oper's Improvement/Red Pine Fields - Engineering 9. Approval of Fund Transfers - Finance 10. Approve Resolution/Scheduled Debt not levied for 2003 - Finance 11. Authorize Civil Defense 2003 CIP Expenditures - Finance 12. Authorize Fire Department 2003 CIP Expenditures - Finance 13. Receive 2002 CIP ProjectlBudget Update - Finance 14. Authorize Change of Fixed Asset Threshold - Finance 15, Approval of Lot Split!15260 Nightingale Street NW - Planning 16. Approval of Special Use Permit! Area Identification Sign/Wood1and Estates 4th Addition- Planning 17. Approval of Special Use Permit! Area Identification Sign/Constance Comers - Planning 18, Amend Ordinance 243/City Council Order of Business - Clerk 19. Approve 2003 Health Renewal & Medical Insurance Contribution -Administration 20. Approve Addendum/TimeSaver Secretarial Contract - Clerk Discussion Items 21. Receive Anoka County Sheriff s Department Monthly Report - Sheriff 22. Approval of 2003 Anoka County Sheriff Contract - Finance 23, Adopt City of Andover 2003 Budget & Certify 2003 Property Tax Levy - Finance 24. Consider Preliminary PlatINorth Lake Ridge - Planning 25. Consider Rezoning/R-1 to R-4/Woodland Estates 4th Addition - Planning 26. Consider Preliminary P1at/Wood1and Estates 4th Addition - Planning / 27. Accept Petition/Order Feasibility Report/02-49/Woodland Estates 4th Addition - Engineering 28. Consider Rezoning/R-1 to R-4/Shady Oak Cove-Planning 29. Consider Preliminary P1at!Shady Oak Cove - Planning , Regular City Council Meeting '--./ December 17, 2002 Page 2 30, Accept Petition/Order Feasibility Report/02-48/Shady Oak Cove - Engineering 31. Consider Rezoning/R-l to R-4/Constance Corners - Planning 32. Consider Preliminary Plat/Constance Corners - Planning 33. Accept Petition/Order Feasibility Report/02-45/Constance Corners - Engineering 34. Consider Adoption/2003 Fee Ordinance - Clerk 35. Consider Adoption/Joint Resolution/City-YMCA Partnership - Administration Staff Item 36. Set Meeting Date to Designate Rural Reserve Area-Community Development 37. Consider NMMA-City Membership - Administration 38, Acknowledge Andover Athletic Association/Matching Contribution for Park Improvements- Administration 39. Accept November Customer Service Report - Administration 40. National Pollution Discharge Elimination System (NPDES) Permit Status/02-31 - Engineering , ,~ Mayor/Council Input Executive Session: Labor Relations Update -Administration Adjournment , \ ~ CD CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratoifl- FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: December 17, 2002 INTRODUCTION The following minutes have been provided by TimeSaver Secretarial for approval by the City Council: December 3, 2002 Regular Meeting The following minutes have been provided by staff for approval: December 10, 2002 Truth in Taxation Meeting E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. If for any reason you did not receive the e-mail version, please contact me. ACTION REQUESTED Council is requested to approve the minutes listed above. Respectfully submitted, U'()~ Vicki V olk City Clerk i - ::J .. :;:c CD () 0 - CO -I ::J I - .~ - 0 ::J ... 0 tr-l G) ::J .. < c.... (I) ~ CD ~ ::J -0 _ 'TI . - -0 (I) )> :::r .., Z CI> CD ... .' () 0 --' n~ "'-J 0 . () - - :::r 0 :r~ m c.... ::J ;;:0 0 0 -:i "< ........ --:I: ,. - 0 m ... (TI -n X 0 :::0 - CD (TI 3 -0 [D .. n -0 -< )> 0 ... "U .. --I .., :::0 "< a m C/') (TI CD t\ Ul . ::J .., (TI 0 < ... z - . -n :::r () __-I 3: CD CD t\ Ul n "< -c -I - CD .., c 0 0 nI CD .., < ~ ^' I'V c.... _ Ul 0 CD --)> . G) 0 c.... ::s ~ c - 3 I'V 0 __:J> .. c - t\ ~ n :::r CD ... CD -I 3: n 0 .. 0 c 3 -< 0 3 . ... C ::J - "< (j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: December 17,2002 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $122,128.95 on disbursement edit lists #1-#3 from 12/05/02 thru 12/12/02 have been issued and released. Claims totaling $1,409,473.63 on disbursement edit list #4 12/17/02 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $1,531,602.58. Please note that Council Meeting minutes will be used as documented approval rather than a signature page. Respectfully submitted, ~~~ Lee Brezinka Attachments , "'''' ... ... .. ... ... ... "'" . . "''' . . 0'" . . "'" . . g . . . . 0 . . ",U . . 0 . - . 0 . . >'" . . " . " . H'" . . Uo . . '" . . , . . en", . . HO 00 . . o.H "'.. . . U 0'" . . ..:l..:l . . '" m "" ... .. ... ... ... ... " .'" . . 20 "'" . ... . .. ... .. '" "_ 0 . . >: ..:l .. ... ... ... .. . '" . . en . . '" H ... N N N N" ::> "'''' . . '" ..:l . . en .. 0000'" H m . . " . .... . . U .... .. .................................... N ~en "- . . 0 0. 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'" '" :i!g 5 '" &38~~8~~gei~~~ ,., .. ~ Z ,., '" ,., u '" ,., Zoo '" " CltI1Q...:lD:P"E-<Nc..3,:Ul3: .. '" Z " .. ...., '" ,., '" ,., ..~ .... " ", .. '" "', '" .. 00' 5 5: .-lNLf'lI.ONUlt"-N..-l....N,., " :J! :i!: " " UN OONN",O'<l'IDOOOO 0 ,., 0 ...... .. ..' ....NNNN'<l'''''''Lfl\D\D\D " '" "', '" " @ CITY OF ANDOVER , ; 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council members CC: John Erar, City AdministratolJ~ FROM: Dana Peitso, Human Resources Manager SUBJECT: Cost-of-Living Adjustment for Non-Represented Employees DATE: December 17,2002 INTRODUCTION The City typically approves cost-of-living adjustments for non-represented employees at the last regular Council meeting of the calendar year for the following year. These adjustments would take place effective January 1, 2003. DISCUSSION Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at three / (3) percent for fiscal year 2002, effective January 1, 2003. Non-bargaining employees, for purposes of this cost-of-living adjustment, include confidential and non-represented employees, supervisory staff and senior-level management personnel. Surveys of metropolitan cities, regional economic factors and other wage and benefit data support the proposed annual wage adjustment. All other employees belong to collective bargaining units which requires the City to formally negotiate changes in the terms and conditions of employment through the collective bargaining process. City labor negotiations with organized bargaining units includes a similar three (3) percent increase offer in wages for 2003. BUDGET IMPACT Funding for cost-of-living adjustments is included in the 2003 City Budget. ACTION REOUESTED Adopt the attached resolution approving a three (3) percent wage adjustment effective January I, 2003 for non-represented City employees. ~~ Dana Peitso i (f) , CITY OF ANDOVER I 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator FROM: Bill Ottensmann, City Engineer SUBJECT: Approve 2003Tri-City GIS Contract - Engineering DATE: December 17,2002 INTRODUCTION The City Council is requested to approve the GIS Tri-City Contract for the year 2003. The City's GIS consultant, PlanSight, has been working under a contract with the tri-city group (Andover, Fridley and Columbia Heights) to provide GIS services for each City. The current program is working very well. DISCUSSION The City currently receives 20 hours per week of GIS service through this contract. The only i modification to the previous contract is a 3% cost of living adjustment. The amount of the 2003 contract is $26,846.00. BUDGET IMPACT The funding is budgeted from the drainage and mapping fund, trunk water and sewer funds and right-of-way management fees. ACTION REOUIRED The City Council is requested to approve the GIS Tri-City Contract for the year 2003. Respectfully submitted, r )' ~ ,'- -.J' J '~)I~;.tF__' ,,/'.....-......J--../ Bill Ottensmann / CD , ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Council Members CC: John Emr, City Administrato1'P FROM: Bill Ottens mann, City Engineer SUBJECT: Mn/DOT Partnership Agreement - Engineering DATE: December 17, 2002 INTRODUCTION Council is requested in approve entering into an agreement with Mn/DOT under which Mn/DOT would provide miscellaneous services to the City upon request. DISCUSSION Under the proposed agreement Mn/DOT is offering to provide to the City, upon request, a number of services as indicated in the attached Exhibit A. In the past the City of Andover has used Mn/DOT for materials testing. BUDGET IMP ACT None. ACTION REOUESTED Council is requested to authorize proper City officials to execute the Mn/DOT Partnership Agreement. Respectfully Submitted, () JlD D)t::::y , Bill Ottensmann /~ , ~ J Exhibit A A vail able Services Following are examples of services available from MnlDOT pursuant to this agreement, and other services may be available upon request. Note that this agreement cannot be used for the construction of joint facilities, nor does it replace the "Municipal Agreement" process for cooperative construction programs. Maintenance . Pavement striping Bridee Construction/Maintenance Services including: . Bridge load ratings . Bridge inspections . Hydraulic data system support/management Standards, Research and Governance services including: . Bridge standards and specifications development . Bridge research . Bridge construction, maintenance and hydraulic training Bridge Construction and Maintenance Services including: . Construction planning and programming . Construction support . Steel fabrication services . Maintenance assistance Bridge Design Services including: . Preliminary bridge studies and plans . Final bridge designs and plans . Bridge construction estimating . Hydraulic structure recommendations . Consultant management Land Manaeement . Appraisal services . Le$al Services . Eminent domain support . Legal descriptions . Geodetic surveying . Photogrammetric Mapping . Platting . Direct Purchase .. ~ Electronic Communications . Electronic and telecommunications system design, installation and maintenance services Materials . Pavement condition data . Materials testing . Box culvert inspection . Pre-stress beams for county and city bridges Partnership scope DM.doc (j) CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratoffl' Bill Ottensmann, City Engineer C2) FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/Order Feasibility Report//02-47/Foxburgh Crossing- Engineering DATE: December 17,2002 INTRODUCTION The City has received a petition from the developer of Foxburgh Crossing requesting the improvement of sanitary sewer, watermain, streets and storm sewer (see attached petition), Project 02-47. / DISCUSSION If you recall, the preliminary plat has already been approved by the City Council, subject to a couple items that staff currently is reviewing. Note: This is a development consisting of 13 lots. It is recommended the design of the improvements be performed by the in-house engineering department. ACTION REQUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 02-47, Foxburgh Crossing. Respectfully submitted, ~i'~ cc: Bill Gleason, Grand Teton Development, 8525 Edinbrook Crossing, Suite 101, Brooklyn Park, MN 55443 J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN. STREET AND STORM SEWER , PROJECT NO. 02-47, IN THE FOXBURGH CROSSING. WHEREAS, the City Council has received a petition, dated December 9. 2002, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 1 ih day of December ,2002, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / CilLt-l . f~'1~ ~,~E : \,/ ~~D--.l '----.-----c-----l I , , i I iDEe - 9 2002 I I f ' . , . . I ' , , . '~=~-;--....-; :::-:---~. - ~..~._- ~-) GRAND TETON DEVELOPMENT r: r ' ..' ". - ~ . -.. .- I~ L:~_~"~____<~...,,._'::,_ c. ..' _.-'. 8525 EDINBROOK CROSSING, SUITE 101 BROOKLYN PARK, MN 55443 763-424-8525 City Engineer City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 RE: PROPOSED FOXBURGH CROSSING SUBDIVISION Dear City Engineer: Grand Teton Development does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the / improvement to be assessed against the benefiting property which is described as: FOXBURGH CROSSING Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1,000.00 for the feasibility report expenses. (The $1,000.00 will be credited toward 15% improvement escrow). i I II . I ~ , . I I I .,......'.."..'"1- !,I 'Q.I.Illol~131.'~I.'?\-6'1 '- :!,/ \ I ' 1:'/2 \ I - ;;;;; :i....~",:~J ,Y<^'". , . 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I,' :."'l'" i ,~ , CITY I ;)F u:n; r-)ftF:i;;t-i~\i"Z0:\:';G.~'~r""'-'- .. / .--- ]I --~ -- -_.~~-----------=---::~~--=.:--~---- @ CITY OF ANDOVER -' 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Bill Ottensmann, City Engineer f!:J FROM: Todd Haas, Asst. City Engineer SUBJECT: Reduce Letter of Creditilleveloper's ImprovementlRed Pine Fields - Engineering DATE: December 17, 2002 INTRODUCTION This item is in regards to a request from Gold Nugget Development, Inc. to reduce the developer's letter of credit for the developer's improvements for Red Pine Fields. " DISCUSSION ; Attached are Pages 4 & 5 from the development contract that the City entered into with the developer. As the developer completes their improvements, the letter of credit can be reduced. The as-built and certification of grading have been submitted to the City by the developer's engmeer. Also, the certification of lot comers has been submitted and street lights have been paid for. Letter of Amount Reduce Credit Available To Reduction Red Pine Fields 1316 $50,000.00 $0.00 $50,000.00 ACTION REQUIRED City staff is recommending the City Council release the Letter of Credit 1316 for Red Pine Fields. Respectfully submitted, ~~L-- Todd H as cc: Horst Graser, Gold Nugget Development, Inc., 8857 Zealand Avenue North Brooklyn Park, MN 55445 / 1ZeJ. f1ne Fi'dJ,s , / Rt-ccIVr:D ';. La _1A... f- I ~ Mr. Tood Haas, City Engineer LnEC_-5~ City of Andover 1685 Crosstown Blvd. Andover, Mn. 55303 . C' . ;,,~ :". -'. "Y;,'~ f) ! I .' i , . _ 1 \ l__.. ._.__.___ . . ,,- Dear Mr. Haas, Please accept this letter as a request to reduce my current letter of credit (No. 1327 issued by Prior Lake State Bank) which secures improvements in Red Pine Fields. All the improvements for which the security is held have been completed. The current Security amount is $50,000.00. Thank you for your help in this matter. Respectfully, 1tfTepW/L General Manager, Gold Nugget Development, Inc. I , 2 drainage on all temporary streets. The Developer shall furnish street lights in accordance with the City's Street Lighting Ordinance No. 252. The Developer shall conform to Ordinance No. 252 in all respects. The City shall order the street lights and Developer shall reimburse the City for such cost. General Requirements: 1. Street lighting shall be owned, installed, operated and maintained by the electric utility company. City and electric utility company shall enter into a contractual agreement on the rate and maintenance of the street lighting system. 2. It shall be the responsibility of the Developer to: a. Advise all lot purchasers of their responsibility for street lighting operating charges. b. Pay for street light charges for all lots owned by the Developer. I. The Developer shall dedicate and survey all storm water holding ponds as required by the City. The Developer shall be responsible for storm sewer cleaning and holding pond dredging, as required, by the City prior to completion of the development. J. The Developer shall be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for public utilities. K. The Developer shall make provision that all gas, telephone and electric utilities shall be installed to serve the development. L. Cost of Developer's Improvements, description and completion dates are as follows: Description of Estimated Date to be Improvements Cost Completed 1 . frosioo Cootro 1 $5W:OO 0 ~ing 2.Tree Protectioo $SOO .00 C> ~ing .I 4 " c~ 3. !rOO tm.nEf1tS!& $5,lBl.W 0 SeptaIDer 7, 2001 CErtificatioo of Placarent 4. Q-ading, CErtificatioo. $iS,Im.OO c::> SeptaIDer 7, 2001 QU>ing, As-lUilts 5. Ins1allatioo of street Lights $1,500.00 C) SeptaIDer 7, 2001 6. Tree \ClDVal $!ffi;OO 0 SeptaIDer 7, 2001 7. 8. Total Estimated Construction Cost For Developer's Improvements: $ 9'l,flI".f1 m 0 Estimated Legal, Engineering and Administrative Fee (15%) $ ~3&7 .SO c:> Total Estimated Cost of Developer Improvements $ ~ C> Security Requirement (150%) $ se,tm.OO-- 0 M. Construction of Developer's Improvements: 1. Construction. The construction, installation, materials and equipment shall be in accordance with the plans and specifications approved by the City. 2. Inspection. All of the work shall be under and subject to the inspection and approval of the City and, where appropriate, any other governmental agency having jurisdiction. 3. Easements. The Developer shall dedicate to the City, prior to approval of the final plat, at no cost to the City, all permanent or temporary easements necessary for the construction and installation of the Developer's Improvements as determined by the City. All such easements required by the City shall be in writing, in recordable form, containing such terms and conditions as the City shall determine. 4. Faithful Performance of Construction Contracts and Bond. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Developer's i 5 (i) / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John 8". City Admiohtrnto"lt' '* Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Transfers and Closing of Funds DATE: December 17, 2002 INTRODUCTION Due to the recent bond calls, the implementation of GASB 34, and the water & sewer rate studies, it is recommended to transfer monies to close funds, provide for debt service payments and/or setup the replacement reserve in the trunk funds. DISCUSSION The recommended transfers below are a result of a detailed review of all the Special Revenue Funds, Debt Service Funds and Capital Projects Funds: From fund: 230 Septic Disposal $ 8,459.78 Close to Sewer Trunk Fund 250 Oak Wilt Suppression Program 320.28 Close to Forestry Fund 309 Refunding Fire Bonds - 1998 733.35 Close to Capital Equipment Reserve 355 99C G.O. Improvement Bonds DS 286,640.98 Close fund - called bonds 398 Water Trunk Fund 335,400.00 Provide for debt payment 399 Sewer Trunk Fund 309,600.00 Provide for debt payment 455 99C G.O. Imorovement Bonds Proiecl 48,900.95 Close fund - called bonds 601 Water Enterprise Fund 363,000.00 Replacement Reserve - Rate Study 602 Sewer Enterprise Fund 228 062 00 Replacement Reserve - Rate Study Total Transfers Out $1581.11734 Mayor and Councilmembers j December 17, 2002 Page 2 of2 To fund: 227 Forestry Fund $ 320.28 Close Oak Wilt Suppression Fund 245 Capital Equipment Reserve 733.35 Close Refunding Fire Bonds - 1998 342 93A G.O. Imorovement Bonds DS 125,000.00 Provide for debt payment 348 97B G.O. Imorovement Bonds DS 520,000.00 Provide for debt payment 349 97 A G.O. Improvement Bonds DS 278,353.32 Close fund - called bonds 398 Water Trunk Fund 29,738.09 Close fund - called bonds 398 Water Trunk Fund 363,000.00 Replacement Reserve - Rate Study 399 Sewer Trunk Fund 8,459.78 Close Septic Disposal Fund 399 Sewer Trunk Fund 27,450.52 Close fund - called bonds 399 Sewer Trunk Fund 228 062 00 Replacement Reserve - Rate Study Total Transfers In $ 1 581 11734 It is also recommended that future revenues of the closed improvement bond funds be reassigned to other improvement bond funds. A copy of the detailed analysis is available in the Finance Department. BUDGET IMP ACT The transfers will provide for the closing of funds no longer needed, debt service payments and the setup of replacement reserves in the trunk funds. ACTION REQUESTED The Andover City Council is requested to approve the aforementioned transfers and closings, including any residual entries necessary to complete the closure. ~?3:;A' Lee Brezinka ) @ I CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ftL/ FROM: Jim Dickinson, Finance Director SUBJECT: Approve Resolution/Scheduled Debt not levied for 2003 DATE: December 17, 2002 INTRODUCTION This year the Anoka County Property Records and Taxation Division is requiring City Council resolutions canceling bonded indebtedness levies for 2003 that would have been certified to Anoka County as part of prior year bond sales. DISCUSSION / When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. In prior years the County used the "Final Levy Certification" as its documentation for debt levies. This year to assist in monitoring, the County is requesting a resolution that would cancel all or a portion of previously certified bonded indebtedness levies. Attached is a resolution to cancel bonded indebtedness levies that are not needed, along with a brief description as to why. BUDGET IMP ACT The 2003 City of Andover Debt Service Budgets does not require the additional levy dollars. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that would cancel all or a portion of previously certified bonded indebtedness levies for 2003. ectfully submitted, i CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION CANCELING ALL OR A PORTION OF PREVIOUSLY CERTIFIED BONDED INDEBTEDNESS FOR 2003. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has determined that it is prudent to cancel all or a portion of previously certified bonded indebtedness levies for 2003; and WHEREAS, the Anoka County Property Records and Taxation Division is requiring City Council resolutions canceling bonded indebtedness levies that would have been certified Anoka County as part of prior year bond sales. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby cancels all or a portion of previously certified bonded indebtedness levies for 2003 as listed on Attachment A. Adopted by the City of Andover this 17th day of December 2002. CITY OF ANDOVER A TrEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Attachment A , I City of Andover 2003 Proposed Levy Certification Debt Levy Cancelation County Levy City Levy Canceled GENERAL OBLIGATION DEBT Scheduled Scheduled ~ Variance Explanation 30 GO Improvement Bond of 1994 39,550 0 39,550 Paid by Water and Sewer Trunk Funds 32 GO Improvement Bond of 1995 18,387 0 18,387 Paid by Water and Sewer Trunk Funds 43 1999 Certificate of Indebtedness 317,000 301,980 15,020 Paid by Water and Sewer Trunk Funds 50 2001 GO Capital Equipment Cert. 278,268 274,404 3,864 Paid by Water and Sewer Trunk Funds Total $ 653,205 $ 576,384 $ 76,821 / STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover cancellations of all or a portion of previously certified bonded indebtedness levies for 2003 with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 17th day of December 2002. Victoria V olk - City Clerk / (jj) , I CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Authorize Civil Defense 2003 CIP Expenditures DATE: December 17,2002 INTRODUCTION At the regularly scheduled December 3, 2002 Andover City Council meeting, the Council approved the 2003-2007 City of Andover Capital Improvement Plan (CIP). The Finance Department is seeking authorization to proceed forward with a Civil Defense project, the "Replacement Program for Emergency Sirens". DISCUSSION The aforementioned project is identified as project # 03-42500-01 in the 2003-2007 CIP and will replace nine old sirens that do not have battery backup in case of power outage, with nine new sirens with battery backup. The replacement program of the sirens was escalated in the 2003- 2007 CIP, as it was determined that significant cost savings would occur if all sirens were replaced at the same time. Authorization is being sought from the Council at this time so the City can lock in on a favorable price quote. BUDGET IMP ACT The replacement program totaling $136,000 will be funded by a combination ofthe 2003 Capital Projects Levy ($55,500) and 2003 Capital Equipment Notes ($80,500) to be issued in early 2003. ACTION REOUIRED The Andover City Council is requested to authorize the Civil Defense 2003 CIP Expenditures. - @ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratOl~,k/ FROM: Jim Dickinson, Finance Director SUBJECT: Authorize Fire Department 2003 CIP Expenditures DATE: December 17, 2002 INTRODUCTION At the regularly scheduled December 3, 2002 Andover City Council meeting, the Council approved the 2003-2007 City of Andover Capital Improvement Plan (CIP). The Finance Department is seeking authorization to proceed forward with a Fire Department purchase, "New Self Contained Breathing Apparatus". DISCUSSION The aforementioned project is identified as project # 03-42200-03 in the 2003-2007 CIP and will replace all existing self-contained breathing apparatus (S.c.B.A.). Self-contained apparatus bottles have a life span of 15 years before they are required to be out of service. The current S.C.B.A. bottles and breathing air backpacks are 13-year-old technology and do not meet standards. The replacement program of the S.C.B.A.s was escalated in the 2003-2007 CIP, as it was determined that significant cost savings would occur if all S.C.B.A.s were replaced at the same time. Authorization is being sought from the Council at this time so the City can lock in on a favorable price quote. BUDGET IMP ACT The replacement program totaling $100,000 will be funded by the 2003 Capital Equipment Notes to be issued in early 2003. ACTION REQUIRED The Andover City Council is requested to authorize the Fire Department 2003 CIP Expenditures. --- , @ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Emr, Gty Admini,trato~ Jim Dickinson, Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2002 CIP ProjectlBudget Update DATE: December 17,2002 INTRODUCTION The Andover City Council is requested to review the attached 2002 CIP update. . DISCUSSION I The attached report represents the status of capital improvement projects approved in the 2002 - 2006 Capital Improvements Plan through November 30, 2002. BUDGET IMPACT The attached report lists each of the CIF projects including adopted budget, year-to-date budget adjustments, expenditure totals, balance remaining and status of the project. ACTION REOUESTED Informational data provided and no formal action is needed. ~~~~ Lee Brezinka Attachment CITY OF ANDOVER 2002 Capital Improvement Plan 2002 Budget lets Bv OeDartment - Uses of Funds 2002 CIP Adjustments 2002 YTO Balance / Civil Defense Replacement Program for Emergency Sirens $ 30,000.00 $ $ 27,716.50 $ 2,283.50 completed Engineering Natures Run - construction completed & reviewing assessment worksheet; Aztec New Development Projects 1,770,000.00 454.430.00 1,315,570.00 Estates - underway in 2003 Facility Management Roof and Building Repairs - SI. #1 & #2 20,000.00 21,044,62 (1,044.62) completed Paint Interior and Exterior Areas - St. #1 & #2 20,000.00 14,430.00 5,570.00 completed Repair Floor. St. #2; Reseal Floors - St. #1 & #2 15,000.00 15,000.00 canceled - was not needed Building A . Seal Floor 23,000.00 21,250.00 1,750.00 completed Building A - Build Mezzanine 9,971.00 9,971.00 completed Building C - Garage Door Replacements 4,950.00 4,227.00 723.00 completed Building C - Repaint and Clean Ceilings 14.400.00 5,550.00 8,850.00 completed Surface Seal all Brick Structures 25,000.00 20,320.00 4,680.00 completed Construct City Hall Parking Garage Addition 25,000.00 25,000.00 canceled - awaiting community center Total Facility Management 157,321.00 96,792.62 60,528.38 Parks & Recreation - Operations Replace Play Structure - Various Parks 13,000.00 3,835.00 16,835.00 completed City Complex Tennis Court Rebuild 27,000.00 (3,835.00) 23,165.00 canceled. awaiting community center Total Parks & Recreation - Operations 40,000.00 - 16,835.00 23,165.00 Parks & Recreation - Projects Sunshine Park Picnic Shelter 10,000.00 53.00 9,947.00 Additional funding in 2003 to complete the Wild Iris Improvements 99,500.00 36,884.32 106,061.90 30,322.42 Playground equipment to be added in 2003 Strootman Park 17,500.00 16,564.38 935.62 completed Shadowbrook East Park 225,000.00 5,732.97 222,289.28 8,443.69 Final payment pending Pine Hills Park 5,000.00 (5,000.00) canceled Playground equipment purchased to be Hills of Bunker Lake West Park 15,000.00 14,588.00 412.00 relocated . Hidden Creek North Park 35,000.00 12,820.00 26,594.49 21,225.51 Final payment on fencing pending / Timber Rivers Park 12,500.00 17,505.00 24,639.06 5,365.94 Final payment pending Hidden Creek East Park 52,000.00 7,035.00 60,996.97 (1,961.97) complete Annual Miscellaneous Projects 20,000.00 16,953.80 3,046.20 Misc. purchases Construct Bikeway I Walkway Corridors 100,000.00 - 72,065.81 27,934.19 Final payment pending Total Parks & Recreation. Projects 591,500.00 74,977.29 560,806.69 105,670.60 . Planning & Zoning Senior Center Renovation 65,000.00 59,016.04 5,983.96 completed Storm Sewer Rum River Flood Control Projects 20,000.00 20,000.00 canceled - no resident support Streets I Highways Annual Street Sealcoat Project 180,000.00 209,797.15 (29,797.15) com pleted Annual Street Crack Seal Project 70,000.00 43,974.45 26,025.55 com pleted Annual Street Mill and Overlay 371,700.00 358,513.57 13,186.43 com pleted Prairie Road Street Rehab and Overlay 600,000.00 263,607.67 336,392.33 Spring 2003 County Intersection Upgrades & Traffic Signals 90,000.00 90,000.00 awaiting final allocation from County - Spring 7th Avenue Street Rehab. Project, Proj. 00-05 570,000.00 523,962.51 46,037.49 com pleted Total Streets I Highways 1,881,700.00 1,399,855.35 481,844.65 Water Construct Water Treatment Facility 8,335,000.00 4,360,764.42 3,974,235.58 completed late Summer 2003 Rehabilitation of Wells 30,000.00 3,704.25 26,295.75 Well #6 completed In 2003 Construct Well-Pumphouse No.8 750,000.00 133,109.59 616,890.41 completed in Spring 2003 Watermain System Improvements 250,000.00 250,000.00 Emergency funds I Replacement Reserve Total Water 9,365,000.00 4,497,578.26 4,867,421.74 $13,920,521.00 $ 74,977.29 $7,113,030.46 $6,882,467.83 I @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Authorize Change of Fixed Asset Threshold DATE: December 17,2002 INTRODUCTION Over the past month Finance has been preparing for the 2002 year-end audit with the City's auditing firm, HLB Tautges Redpath, and preparing for new financial reporting requirements set by the Government Accounting Standards Board (GASB). The new requirements referred to as GASB 34 is a major overhaul of governmental financial reporting and in particular has significant impacts on fixed asset reporting. Finance and the City's auditor are recommending a change in the City's fixed asset threshold. DISCUSSION A fixed asset is tangible, does not materially change its form through use, and its expected useful life is greater than three years. The current threshold for fixed assets is $1,000, and recommended to be changed to $5,000. The change is only for reporting purposes, and the City will continue to monitor items under $5,000 for insurance and inventory purposes. BUDGET IMP ACT No budget impact. ACTION REOUIRED The Andover City Council is requested to authorize the change in the fixed asset threshold from $1,000 to $5,000. @ , ; CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Communit Development Director aft./"- FROM: Jon Sevald, Planning Intern)? SUBJECT: Approval of Lot Split at 15212 Nightingale St. NW - Planning DATE: December 17, 2002 INTRODUCTION The property owner is seeking approval to divide the subject property into two single- family rural residential lots. The existing home on the smaller lot will remain while the larger lot will be platted into urban density single-family lots. The property is currently zoned R-l, Single Family Rural Residential. DISCUSSION Woodland Development is requesting to split the property into two lots consisting of 35.11 acres (Parcel A) and 3.27 acres (Parcel B). Staff is currently reviewing the preliminary plat of Woodland Fourth Addition, which will be an urban plat consisting of 81 single-family lots on Parcel A. Nightingale Street NW The existing property extends to the centerline of Nightingale Street NW. A separate easement document must be created in favor of Anoka County to convey access rights over the east 60 feet of this property. This item has been included as a condition of approval. Easements Ten-foot drainage and utility easements will be required around the perimeter of the property. A separate easement agreement must be created. This item has been included as a condition of approval. I , Applicable Ordinances Ordinance 40 regulates the division of lots. Ordinance 8, Section 6.02 establishes the provision for minimum lot width, depth and lot area for zoning districts. Both lots will exceed the minimum lot width, depth and lot area for the R-l zoning district. Future Development The Woodland Estates Fourth Addition plat illustrates the public improvement project for how Parcel B could be integrated into the plat in the future. This project will be designed to ensure that the property has the potential to be converted into urban residential in the future. PLANNING COMMISSION RECOMMENDATION The Planning Commission unanimously recommended to the City Council approval of the lot split request to create two rural residential lots at 15212 Nightingale St. NW for Woodland Development, subject to the conditions as stated in the Resolution. Attachments Resolution Aerial Photograph Lot Split Minutes ACTION REOUESTED Staff requests the City Council approve the proposed lot split subject to the conditions in the resolution. Respectfully submitted, ~~~ Jon Sevald Cc: Byron Westlund, Woodland Development, 13632 Van Buren St. NE Ham Lake, MN 55304 -2.- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLTION APPROVING THE LOT SPLIT REQUEST FOR WOODLAND DEVELOPMENT TO SPLIT A RURAL RESIDENTIAL LOT INTO TWO RURAL RESIDENTIAL LOTS AT 15212 NIGHTINGALE STREETN.W. The property to be divided into two lots legally described as: Parcel A The North Half of The North Half of The Southwest Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota, lying northerly of WOODLAND ESTATES SECOND ADDITION, except the north 418.36 feet of the east 340.00 feet thereof. Subject to street easement over the easterly 60.00 feet thereof. Parcel B The north 418.36 feet ofthe east 340.00 feet of the North Half of the North Half of the Southwest Quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. Subject to street easement over the easterly 60.00 feet thereof. WHEREAS, Woodland Development has requested approval of a lot split to subdivide a rural residential property into two lots; and WHEREAS, the Planning and Zoning Commission has reviewed and request and has determined that said request meets the criteria of Ordinance No.8 and 10; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals and general welfare of the City of Andover; and WHEREAS, a public hearing was held pursuant to state statutes; and WHEREAS, the City Council finds that the lot split request is not detrimental to the surrounding neighborhood. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the lot split on said property with the following conditions: 1. The property owner shall prepare a survey indicating a temporary easement for a farm road along the northern border of Parcel B, and indicate the building setbacks on Parcel B. -J- 2. The applicant is required to dedicate a ten-foot drainage and utility easements around the perimeter of the property, and a 6O-foot easement along Nightingale Street in favor of Anoka County to convey access rights. 3. The applicant shall submit a separate easement document establishing a 10 foot drainage and utility easement around the perimeter of Parcel B. 4. Payment ofa $1,700 park dedication fee. S. Payment of a $412 trail fee. 6. That the lot split be subject to a sunset clause as defined in Ordinance No. 40, Section III(E). Adopted by the City Council of the City of Andover on this day of ,2002. CITY OF ANDOVER Mike Gamache, Mayor ATTEST: Victoria V olk, City Clerk -1- ____.1_________;_ -------~~9g~P~~O~--------;-;:9O'~l.OOS-----1----------------- ~ - ~ - ~ ______ tHtr trY6U I ____~'N . 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I , ,...: .... ,_,..."a~"~; '.' . .i..i.....:."l . ,...... .~,,~~.,......, .., . <.. .~~.c _ .~. ~~.."f/!!,;;.._~~.~-- .~_., ,'_ .._"...._'~_," ,,",,; .. -... ;~ -, /. ' - , ',-" ..'...- ,,, ""_' ..,:....:A., f.'j , -'.' ,',', '''-,~ . "~"'~-:r(, -.-"-,'" '-"',' '~~.",.l ,... ~..\\' , '/",tlo1i". :,.~ ':., f '.'<"'." .....M r ~'';:!. '~\".' If,'.''''l:;;~''''.\;~' . <: , ..?, . ,,",,,,< ,':' ~~ {, [:r~;.. ~1 :t~.~'.: ~J I. m.i ~1 ~ I ., ~-~ ; t . d I '" .. ..):) :~ r"""" "'r" .a'" ,.,~_. '" ~ 0 , . l . . . j f . , . ( . i f , ~ . I ~ , . i ~ ~ j ~ ; , ...~.n'J ~,S"!:~:t::.'C-"':'t. " , , . i f ~ ~ . 0 I . , . , I . .' ; . , ; ~ . ; , \ ; 'j 0 ~ I . J Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 3 PUBLIC HEARING: LOT SPLIT (02-11) TO CREATE A RURAL RESIDENTIAL PROPERTY FOR EXISTING HOUSE AT 15212 NIGHTINGALE STREET NW. Chairperson Squires stated he would be stepping down from discussion and voting because he lives in the area and believes this would be a conflict for him. Commissioner Daninger stated he would abstain from discussion because he will be moving into the neighborhood. Chairperson Squires asked Commissioner Kirchoff to take over the discussion for him. Mr. Bednarz summarized the staff report. Commissioner Greenwald asked if the sidewalk trail was consistent with previous Woodland Estates developments. Mr. Bednarz stated there is an existing on street trail in the developments to the south and providing access to Sunshine Park. Commissioner Greenwald asked if it will look the same when done. Mr. Bednarz stated they are planning on doing some additional striping and signage to make people aware of an on street trail and to promote its use. Commissioner Kirchoff asked if this included the sidewalk. Mr. Bednarz stated staff is proposing an off street sidewalk be provided as well. He stated in this scenario, the developer would pay for the concrete sidewalk and the City would pay for the added street width for the on street trail. I Commissioner Gamache asked ifthere were any variances needed for the cul-de-sacs. Mr. Bednarz stated they were fine with all the cul-de-sacs except for the extension of Uplander Street NW into the development on the west end. He stated he is not sure if there is an item in the resolution to cover this. Commissioner Gamache asked if they needed a variance for the temporary cul-de-sac. Mr. Bednarz stated a variance would not be needed because as proposed there would be a street connection to Uplander Street to the north so this would be less than 500 feet. Motion by Gamache, seconded by Larsen, to open the public hearing at 7:28 p.m. Motion carried on a 5-ayes, a-nays, 2 - abstain (Squires, Daninger) a-absent vote. Motion by Falk, seconded by Gamache, to close the public hearing at 7:38 p.m. Motion carried on a 5-ayes, a-nays, 2 - abstain (Squires, Daninger) a-absent vote. Commissioner Falk stated he thought this development looked good and he asked Mr. Bednarz if they needed to amend the resolution for the cul-de-sac. Mr. Bednarz stated they do need to add a condition for the length of the Uplander Street cul-de-sac. Motion by Falk, seconded by Gamache, to recommend to the City Council approval of the lot split. Motion carried on a 5-ayes, a-nays, 2 - abstain (Squires, Daninger), 0- absent vote. -7- (f!) , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato' Will Neumeister, Communit Development Director ~ FROM: Courtney Bednarz, City Plannetj SUBJECT: Approval of Special Use Permit! Area Identification Sign/Woodland Estates 4th Addition - Planning DATE: December 17,2002 INTRODUCTION The Applicant is proposing to construct an Area Identification Sign for Woodland Estates 4th Addition. Ordinance 8 requires a Special Use Permit for this type of sign. DISCUSSION The proposed sign will be located at the southeast comer ofthe proposed development. The sign will work within the theme created by the sign for Woodland Estates Second Addition. A photograph of this sign is included in the attachments. Attachments Sign Location Photograph of Sign Planning Commission Minutes Planning Commission Recommendation The Planning Commission unanimously recommended approval of the rezoning based on the fact that times and conditions have changed. Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING THE SPECIAL USE PERMIT REQUEST OF WOODLAND DEVELOPMENT FOR AN AREA IDENTIFICATION SIGN TO BE LOCATED WITHIN THE WOODLAND ESTATES 4TH ADDITION PLAT ON PROPERTY LEGALLY DESCRIBED AS; The north half ofthe southwest quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. WHEREAS, Woodland Development has requested a Special Use Permit for an Area Identification Sign to be located within the Woodland Estates 4th Addition Plat; and, WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 8.07; and, WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Special Use Permit on said property permitting Area Identification Sign to be located within the Woodland Estates 4th Addition Plat subject to the following: 1. Review of the proposed sign by the Andover Review Committee and issuance of a sign permit in conformance with Ordinance 8, Section 8.07. 2. Contingent upon approval of the preliminary plat for Woodland Estates 4th Addition. Adopted by the City Council of the City of Andover on this _ day of ,2002. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -2- Woodland Estates 4th Addition , t1:1:''-1 I '~ \;.J. z L ------.' .~.. "" ,- 21., L :IlIU 'PM _ .m -. l' ) ZUI ~ 2lIIlI 2UI2 ~ 111'1'1 J 11111111111111111111 I.-JO ,_ ,_ ,_, ~ --=- ,,'" ,,,. ~ am 12 ~D "" ~r:::::::J - in" A1 ". -. "" - .- ,~ ... - ~ 01. 0 f::J //-l ~ ;: 0 1111\11....... / I "" - ". - ... "'" ~ ~~".I~I~ll!H!H~I~I;!I!I!III!I!I~.,... "'" ~),.'~~ _ :'-'- J//~ 1!1!1!1!1!1111..J.. j-' :D2I zm ,... II~il~L1. :I21l' ZMi 1.... ,...'" INn ~ _~ ~ ,... ,.... '''',/ - ~ I I ../_1= = t-- "" "" ... "" ,n. _ ~ ~!!~~~ .... J . -~ r;;; . - ! - -t" ~ . :DlII Z20II tm --.~~ 'DO P.!!' I -r;; ;;:; 2'. ! _ . _~ -;; ,- j. -~-; ~ ~ ~ ~~~ Il13112 GT. _ r.:;! ~ "' ~ 18 z : 1\ hl I I I I lOJ /trt1r-r--.. _II II JU-t _I~I'_ --. "",.. _ rr rTT'"..... 11111n-<- - c 'tlLVU ~ s;;~ 1.~Dlllil III! !I! !J:I!lill~'11 . ;KJ~,;:'I l =- -;:- r-:;;'I]IF-!l ~Ii~' · ~~- -'--;Rlllft~B--' "" ~~ r= -; - - _;;;;;;;;;;;; - r.;j ,_ r::: .!.!L!J liT.ii - -I ffi~E\~~!S_ -:-' - '=II/! . -.-_;;... .-1-';;' ~r.=- . 6/ul~~nI5 _'1.;;;; i =~ffi -;i~ \;;\B\tLl!JDI~ =;;., Di.ii-~Z- - .c~ n ~ ;::<.!' _~";;'" -'=~ ~VMDTi1 ~M1~~~= ""\~W111~~I!I!I!I!1 il~. ,- ",. J"\ 1 I...:.L: ~~~ "" .... ~~ ~I'I~I~I~ Hli! ~ ~ =-/~I'IIIII f"'!' ",.. - ... -~';;:;;Bii. - r.;: ~ no PelllI r.:; "'" r----c~ ~., - -I~ I ..:: _ -".. -- 1m .._ _ 1 " ~ -' _ ~1 I 1--1 "'" _ J2"'- II! - - - ~ 100UUIZ rr-r-r-l1 ~I._I ~ N , Project Location Map W~E s Andover Planning ~3- ..... __1 i I I I -- ~ /' i I --- --- ( - I -- -__L += \ I \ I /-- I( '" I ^ (!) I I 0 (I) . , 0 I I ('\ \ - I \ I - I I ~ i l \ \ g \ F'-\- " O'l ( \~ \ ...Jv I - \ "'1\ II - . -- I '\ I . ....... .:...; I /-- ~ - <"-0 I'~" J\" " I \ " I I .-.'-/-. I : ~ I ''ll'- I 1 ~,. - ,. ;:,-, I, .~ i' '( ,.----- : ~ , --- f-) '.. .. ~ \ . N. II: J.A. MCKELVEY -- .- - '< ,- --, K)~ t I -- ~\8 ' > Vg I 1 30 - ) ~ \ \ - - , 4420001 _._j..._'~FNNtlH L. " ~^RY' ANN Sl1ZuK , -1 / / I - r^' /-, , ( J ".,1_ rl / / Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 6 ) . ect to the conditions of the attached resolution with the addition of a variance for the street e exceeding 500 feet. Commissioner Green asked if they could move the cul-de-sac so it would not require a variance. Commissioner a tated they are putting it in the resolution as an addition and they are giving them the varianc . the preliminary plat as a suggestion and the City Council can do what they want with it. Motion carried on a 5-ayes, a-nays, 2 - abstain (Squires, Mr. Bednarz stated that this item would be before the Council at the Dec City Council meeting. ~ PUBLIC HEARING: SPECIAL USE PERMIT (02-12) FOR AN AREA IDENTIFICATION SIGN FOR WOODLAND ESTATES 4TH ADDITION. Mr. Bednarz explained that the applicant is proposing to construct an Area Identification Sign for Woodland Estates 4th Addition. Ordinance 8 requires a Special Use Permit for this type of sign. Mr. Bednarz stated the proposed sign will be located at the southeast comer of the proposed development. The sign will work within the theme created by the sign for Woodland Estates Second Addition. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:28 p.m. Motion carried on a 5-ayes, O-nays, 2 abstain (Squires, Daninger), O-absent vote. There waS no public input. Items four through seven were opened, discussed and closed at the same time. Motion by Falk, seconded by Gamache, to close the public hearing at 7:38 p.m. Motion carried on a 5-ayes, a-nays, 2 - abstain (Squires, Daninger), a-absent vote. Motion by Greenwald, seconded by Larsen, to recommend to the City Council approval of the proposed Area Identification Sign. Motion carried on a 5-ayes, a-nays, 2 - abstain (Squires, Daninger), a-absent vote. Mr. Bednarz stated that this item would be before the Council at the December 17,2002 City Council meeting. -c- @ \ ) / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratoqf' d- Will Neumeister, Community Development Director' FROM: D. Tyler Mckay, Associate Planner,7/1 SUBJECT: Approval of Special Use Permit/ Area Identification Sign! Constance Comers Planning DATE: December 17,2002 INTRODUCTION Bruggeman Properties, LLC wishes to install two permanent area identification signs at the entrances to Constance Comers, a proposed 42 unit single family development on Crosstown and I 60th Ave. DISCUSSION Ordinance 8 Section 5.03 regulates Special (Conditional) Use Permits. Criteria for granting of a Special Use Permit: 1. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands, 2. Existing and anticipated traffic conditions including parking facilities on adjacent streets and land, 3. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. The area identification signs for this development would not have a negative effect on the surrounding area, and is a standard addition to a number of developments within Andover. Attachments Resolution Location Map Photo in Folder P & Z Minutes I Planning and Zoning Recommendation The Planning Commission unanimously recommended to the City Council approval of the rezoning request. ACTION REOUESTED Staff requests Council approve Special Use Permit (02-13) subject to the conditions in the proposed resolution and contingent upon approval of the preliminary plat for Constance Comers. R'ptt'd, D. Tyler Mckay Cc: Greg Schlink 3564 Rollingview Drive, White Bear Lake 55110. j -2- CITY OF ANDOVER / COUNTYOFANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING THE SPECIAL USE PERMIT REQUEST OF BRUGGEMAN PROPERTIES, LLC FOR AREA IDENTIFICATION SIGNS ON PROPERTY LEGALLY DESCRIBED AS: THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER, EXCEPT THE NORTH 208.00 FEETOF THE EAST 520.00 FEET THEREOF, SECTION 14, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. EXCEPT THAT PART OF SAID NORTHEAST QUARTER OF THE SOUTHEAST QUARTER LYING WITHIN THE RIGHT-OF-WAY OF THE BURLINGTON NORTHERN AND SANTA FE RAILROAD. WHEREAS, Bruggeman Properties LLC has requested a Special Use Permit for two area identification signs. WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No.8 Section 5.03, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Special Use Permit for area identification signs on said property with the following conditions: 1. The area identification signs comply with Andover ordinances. 2. Contingent upon approval of the Constance Comers preliminary plat. Adopted by the City Council of the City of Andover on this_day of ,2002. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -:3- Constance Corners Plat d ~J 'A - C\\) - // / \ T\ \ L 1;f - V c:---,JdJ H4 l ) w_ - ~ 1 _ I I 1~ - ~r- 1 "'''''''' - L mi~ ~w~ ~ -- I--'I~ I- s 0- ~ I ,111111 I F'~t e -----' _ - c-- ~ffiHB f-t mm ~ 1../'....- - /a~ e- ~ ~~ ~ -- ~ EEl 'r ~ I - ~~~ - --, -,Jr- ~~ ~ ~ ~~~" (~y #_ 1- iii ~I I~ ~~'r-- rl - -~~~ ~ - 'r = - -~=~0 / Ilmll/ /" - L =~ Ht - /:I: = )::: p:;J 11= ~ - _ -tlTI - I---li ~ - H- ~ _ - '" ~ ~0!r0 _ "'" I I III II ~ ~ ~ - ~~I:f~ ~; _11'11111\ ~\: ~~ ~:y~ ~ '-- /):: )~ & , N Project Location Map w--<r. . . ~1- Andover Planning Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 12 mmissioner Daninger asked if they needed a condition for a cul-de-sac variance. Mr. McKay he believed they did not need one but would look into it. Mr. Bednarz stated that this item would be before t City Council meeting. ~ PUBLIC HEARING: SPECIAL USE PERMIT (02-13) FOR AN AREA IDENTIFICATION SIGN FOR CONSTANCE CORNERS ON PROPERTY LOCATED AT 16034 CROSSTOWN BOULEVARDNW Mr. McKay explained that Bruggeman Properties wishes to install two permanent area identification signs at the entrances to Constance Comers, a proposed 42 unit single family development on Crosstown and 1 60th Avenue. Mr. McKay discussed the information with the Commission. He stated Bruggeman Properties wished to install two permanent area identification signs at the entrances to Constance Comers, a proposed 42 unit single family development on Crosstown and 160th A venue. He stated the area identification signs for this development would not have a negative effect on the surrounding area, and is a standard addition to a number of , developments within Andover. I Motion by Greenwald, seconded by Larsen, to open the public hearing at 8:06 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. There was no additional public input. Items ten through twelve were opened, discussed and closed at the same time. Motion by Gamache, seconded by Kirchoff, to close the public hearing at 8: 12 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Motion by Greenwald, seconded by Larsen, to approve the Special Use Permit (02-13) be approved subject to the conditions in the proposed resolution. Mr. Bednarz stated they would like to have some type of graphic for the City Council regarding the sign. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the December 17,2002 City Council meeting. -:;- , :... '\ '''l " . 'f -. . :.- _.t.: to. ~ . . ". ....- a..: '""1 ~.;l>": .... .. "', :, "..;:,4. ':t.,~,~, . . " ~-i . . , < .. .. ' . . .' , '. , . . . .. - t , . ;r' ~".....- ~ . . . . . , ~ .. , . .. '.. , " . o. "'. . . " . . ^ .. -~.~ - . . . . . . '>,-~ .. . .'. -- .,...... '\ r_ ~ ", '~ -', " . ,-.. . " . . ~ , - t" ~ .. . :"'1<., , . . ~-;. ...,. -:~--~-;~-- :"t. C '. . '. -.:'tf' .", . -~..-.;.~. .i.... '-"'-' " ,~., " . J.;1"':".,.~' ~~~- '-1 ;..- ~- . -- - C!9 \ J CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Vicki V olk, City Clerk SUBJECT: Amend Ordinance 243/City Council Order of Business DATE: December 17, 2002 INTRODUCTION Council has requested that Ordinance No. 243 be amended to include the Pledge of Allegiance in the Order of Business. DISCUSSION I Attached is a copy of the proposed amendment to Ordinance 243, Section 4, Order of Business. ACTION REQUIRED Council is requested to adopt the attached amendment to Ordinance 243. Respectfully submitted, iLL ()~ Vicki V olk City Clerk I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 243C AN ORDINANCE AMENDING ORDINANCE NO. 243, ESTABLISHING RULES FOR THE ORGANIZATION AND PROCEDURE OF THE CITY COUNCIL OF THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: Ordinance 243 is amended as follows: Section 4. Order of Business Each meeting of the City Council shall convene at the time and place appointed therefore. City Council business shall be conducted in the following order: l. Call to Order 2. Pledge of Allegiance 3. Resident Forum I 4. Agenda Approval 5. Approval of Minutes 6. Consent Items 7. Discussion Items 8. Staff Items 9. Mayor/Council Input 10. Adjournment Adopted by the City Council of the City of Andover this day of December. 2002. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk , @ CITY OF ANDOVER I 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat01P FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve Health Renewal and Employer Contribution DATE: December 17, 2002 INTRODUCTION The current City sponsored employee health insurance policies contract term expires December 31, 2002. Administration, Finance and Human Resources departments have worked with the City's broker Johnson McCann to seek either a contract renewal with the current providers or marketing to other insurance providers to provide a quality, yet affordable employee health insurance plan. The resulting recommendation is provided below. I DISCUSSION The employee health plan proposed to be renewed with Medica, offers employees similar benefits provided in the current Medica Elect plan and switching from the standard Medica Choice plan to the Medica Choice deductible plan. Renewal rates are as listed: Current Renewal Rate Rate Medica Elect Single 258.12 303.26 Medica Elect Family 671.11 788.47 Medica Choice Single 283.93 289.61 Medica Choice Family 738.22 752.99 Based on the renewal and past City practices, Human Resources is recommending that the City Council continue covering 100% of the Medica Elect single health premium and continue with providing for 76% of the Medica Elect family premium, which would be $600 per month. Additionally for non-bargaining employees, those employees who already have health insurance, such as through a spouse, and can show proof of insurance, may opt out of health insurance coverage. If an employee opts out, the City will provide an in lieu payment to the employee of I $150.00 per month in taxable income. BUDGET IMP ACT Appropriate modifications for the increased contributions have been factored into the proposed 2003 budget. ACTION REQUIRED The Andover City Council is requested to approve the Medica insurance proposals and to approve the employer contribution increases for health insurance by covering 100% of the Medica Elect single premium and up to $600 for a family health insurance premium. Respectfully submitted, ~~~ Dana Peitso C~ , I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdrninistratOrv FROM: Vicki V olk, City Clerk SUBJECT: Approve Addendum/TimeSaver Secretarial Contract DATE: December 17, 2002 INTRODUCTION TimeSaver Secretarial Service has forwarded an addendum to their contract for an increase in their rates. DISCUSSION I Following are their current and proposed rates, which are less than a 3% increase: Current Proposed Base Rate: $103.00/meeting up to one $106.00/meeting up to one Hour + $25.50 for each 30 minutes hour + $26.25 for each 30 minutes following the first one hour, or following the first one hour, or $22.00 per hour and 15 min. prior to $22.60 per hour and 15 min. prior to Call to Order and 15 min. following Call to Order and 15 min. following Aclj ournment with a 1.5 hour minimum. Aclj ournment with a 1.5 hour minimum $9.75 per page of typewritten minutes $10.00 per page of typewritten minutes BUDGET IMPACT ACTION REQUIRED The City Council is requested to approve the addendum to the TimeSaver Secretarial contract I effective January 1,2003. , Respectfully submitted, ftL- {ilt Vicki V olk City Clerk @ CITY of ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. D ANDOYER, MINNESOTA 55304 D (763) 755-5100 FAX (763) 755-8923 D WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Commander Dave King - Sheriff/Patrol Division SUBJECT: Receive Anoka County Sheriffs Department Monthly Report DATE: December 17,2002 INTRODUCTION Attached is a copy of the November Monthly Report. Commander Dave King from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, S-~ K~ Commander Dave King Anoka County Sheriffs Department I B. CITY OF ANDOVER - NOVEMBER, 2002 Current Mo. Last Month YTD LAST YTD Radio Calls 695 920 9,542 10,365 Burglaries 3 7 72 82 Thefts 47 65 507 506 Crim.Sex 0 0 7 10 Condo Assault 7 11 91 115 Dam to Prop. 44 45 329 266 Harr. Comm. 9 6 66 56 Felony Arrests 2 4 70 72 Gross Mis. 3 6 37 42 Misd. Arrests 21 50 321 370 DUI Arrests 1 2 32 66 Domestic Arr. 3 5 49 52 Warrant Arr. 9 10 79 91 Traffic Arr. 145 117 1,406 1,640 , , Community Service Officer Report C. CITY OF ANDOVER - NOVEMBER, 2002 Current Month Last Month YTD Last YTD Radio Calls 141 166 1,645 1,729 Incident Report 115 137 1,180 945 Accident 13 11 98 119 Assists Medical Assists 0 0 10 10 Aids: Public 61 35 612 655 Aids: Agency 115 144 1,223 1,706 Veh. Lock Out 34 42 363 341 Extra Patrol 130 115 1,212 1,375 " House Checks 1 0 1 46 Bus. Checks 6 9 287 1,125 Animal Compl. 47 51 565 501 Traffic Assist . 1 4 35 84 ~~ '\ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratoJj))t, FROM: Jim Dickinson, Finance Director SUBJECT: Approval of 2003 Anoka County Sheriff Contract DATE: December 17, 2002 INTRODUCTION Each year the City Council approves the subsequent years (2003) law enforcement contract with the Anoka County Sheriffs Office as part of the annual budget process. The 2003 contract is attached for the City Council approval. DISCUSSION \ The 2003 City of Andover Law Enforcement expenditure budget is $1,421,312 and a Police State Aid revenue budget of$66,355, reflecting a net tax levy impact of$I,354,957. The Anoka County Sheriffs contract maintains the past status quo of 56 hours per day of patrol service, 12 hours per day of service provided by a Community Service Officer, a School Liaison Officer in the middle school and high school, and 50% of the costs associated with the Crime Watch Program's coordinator position. Beyond the status quo, the 2003 contract provides for an additional 8 hours per day of patrol service starting on June 30, 2003 through December 31, 2003 BUDGET IMP ACT The contract total of $1 ,421 ,312 is contained in the City of Andover 2003 Budget. ACTION REOUIRED The Andover City Council is requested to approve the attached Anoka County Sheriffs Contract. Attachment . Anoka County Contract No. 2002-0232 I LAW ENFORCEMENT CONTRACT TillS CONTRACT is made and entered into this _ day of , 2002, by and between the County of Anoka, a political subdivision of the State of Minnesota, and the Anoka County Sheriff, hereinafter referred to as the "County," and the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "Municipality," for the period of January 1,2003, through December 31, 2003. WITNESSETH: WHEREAS, the Municipality is desirous of entering into a contract with the County, through the Office of the Anoka County Sheriff (hereinafter Sheriff), for the performance of the law enforcement functions hereinafter described within the corporate limits of said Municipality; and WHEREAS, the County is agreeable to rendering such services and law enforcement functions on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by Minn. Stat. ~~ 471.59 and 436.05. NOW, THEREFORE, pursuant to the terms of the aforesaid statutes, and in consideration of the mutual covenants expressed herein, it is agreed as follows: I. PURPOSE The County, through its Sheriff, agrees to provide police protection within the corporate limits of the Municipality to the extent and in the manner as hereinafter set forth. II. SERVICES TO BE PROVIDED BY THE COUNTY A. Except as otherwise hereinafter specifically set forth, such services shall encompass the duties and functions of the type normally coming within the jurisdiction of the Sheriff pursuant to Minnesota Law, and, in addition, the Sheriff and his duly assigned deputies shall, within the Municipality's corporate limits, exercise all the police powers and duties of city police officers as provided by Minn. Stat. S 436.05. B. The rendition of services, the standard of performance, the discipline of the deputies, and other matters incident to the performance of such services and the control of personnel so employed, shall remain in and under the sole control of the Sheriff. C. Such services shall include the enforcement of Minnesota State Statutes and the municipal ordinances of the Municipality. D. The County shall furnish and supply all necessary labor, supervision, equipment, and communication facilities for dispatching, jail detention (including the cost of such detention), and daily patrol service as specified in Paragraph II.E. of this Contract, and shall be responsible for the direct payment of any salaries, wages, or other compensation to any County personnel performing services pursuant to this Contract. E. The County agrees to provide law enforcement protection as follows: For the period of January 1,2003, through June 29, 2003, the Sheriff will provide fifty-six (56) hours per / day of daily patrol service. Said daily patrol service shall be exercised through the employment of three patrol cars, to be supplied, equipped, and maintained by the County and staffed by Sheriffs deputies. Further, said daily patrol service will provide and fulfill those services and duties ordinarily provided and fulfilled by city police officers as provided by state law and municipal police officers as provided by state law and municipal ordinances. Forthe period of June 30, 2003, through December 31, 2003,the Sheriff will provide sixty-four (64) hours per day of daily patrol service. Said daily patrol service shall be exercised through the employment of four patrol cars, to be supplied, equipped, and maintained by the County and staffed by Sheriffs deputies. Further, said daily patrol service will provide and fulfill those services and duties ordinarily provided and fulfilled by city police officers as provided by state law and municipal police officers as provided by state law and municipal ordinances. The Sheriff will also provide twelve (12) hours per day of service by a Community Service Officer. In addition, the Sheriff will provide the service of a Community Service Officer for park security, twenty (20) hours per week, April through September. The Sheriff, upon consultation with the Law Enforcement Committee created pursuant to Paragraph VI. herein, I -2- shall determine the time of the day during which the patrol service shall be provided. The Sheriff I may periodically change the times of patrol service in order to enhance the effectiveness of the coverage. The Sheriff will also provide a full-time Deputy Sheriff to be assigned as a School Liaison Officer in the Municipality's schools during the school year. This will include the middle school and the high school. The County also agrees to cover 50% of costs associated with the Crime Watch Program's coordinator position. The Municipality agrees to cover the remaining 50%. During the non-school months, these officers will continue to be assigned in the Municipality to work in such areas as patrol, selected enforcement efforts, and crime prevention. III. DUTIES OF MUNICIPALITY A. It is agreed that the Sheriff shall have all reasonable and necessary cooperation and assistance from the Municipality, its officers, agents, and employees, so as to facilitate the performance of this Contract. B. This Contract shall not alter the responsibility for prosecution of offenses , I occurring within the Municipality as is currently provided by law. Likewise, collection and distribution of fine monies shall be controlled in the manner provided by law. IV. COMPENSA TIONffERM For law enforcement protection services as specified herein for January 1, 2003, through June 29,2003, the Municipality agrees to pay to the County the sum of One Million Three Hundred Twenty-Four Thousand Thirty-Three and OO/IOOs Dollars ($1,324,033.00). Said sum is payable in four (4) equal installments, with the first installment due on April 1, 2003, and with remaining installments due on July 1,2003; October 1,2003; and December 31,2003. For law enforcement protection services as specified herein for June 30, 2003, through December 31,2003, the Municipality agrees to pay to the County the additional sum of Ninety-Seven Thousand Two Hundred Seventy-Nine and OO/lOOs Dollars ($97,279.00). Said sum is payable in two (2) equal installments due October 1, 2003, and December 31,2003. First Installment, due April 1,2003 $331,008.25 - 3 - Second Installment, due July 1, 2003 $331,008.25 I Third Installment, due October 1,2003 $379,647.75 Fourth Installment, due December 31, 2003 $379.647.75 Total Payment Due $1,421,312.00 The County agrees that the Municipality will receive a credit against its contract price obligation as a result of anticipated Police State Aide. The amount of the credit will be determined by the amount of money received per sworn officer from the State of Minnesota times the number of sworn officers charged to service the contract. V. RENEWAL This Contract may be renewed for a successive period of one (1) year. Said renewals shall be accomplished in the following manner: A. Not later than one hundred twenty (120) days prior to the expiration of the current Contract, the County, through its Sheriff, shall notify the Municipality of its intention to renew. Said notification shall include notice of any increase in total contract cost. / B. Not later than ninety (90) days prior to the expiration of the current Contract, the Municipality shall notify the Sheriff of its intention to renew and its acceptance of increased costs. C. The renewal shall be officially approved by the parties' respective governing bodies prior to expiration of the current Contract. VI. LAW ENFORCEMENT COMMITTEE The County, through its Sheriff or his designee(s), agrees to meet, from time to time, with any duly designated law enforcement committee of the Municipality. The purpose of said meetings shall be to make suggestions for improvement in the implementation of this Contract or for amendments thereto; provided, however, that no such suggestion or amendment shall be binding upon either party until reduced to writing and duly signed by the parties hereto. The membership of said committee, and the time and place of said meetings, shall be determined by the Municipality with reasonable notice to the Sheriff. -4- , VII. DISBURSEMENT OF FUNDS I All funds disbursed by the County or the Municipality pursuant to this Contract shall be disbursed by each entity pursuant to the method provided by law. VIII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds, and reports of all receipts and disbursements shaIl be made upon request by either party. IX. AFFIRMATIVE ACTION In accordance with Anoka County's Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shaIl iIlegaIly be excluded from fulI-time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Contract on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability, or national origin. X. INDEMNIFICATION The Municipality and the County mutuaIly agree to indemnify and hold harmless each other from any claims, losses, costs, expenses, or damages, injuries or sickness resulting from the acts or omissions of their respective officers, agents, or employees, relating to the activities conducted by either party under this Contract. XI. TERMINATION This Contract may be terminated by either party at any time with or without cause upon not less than one hundred eighty (180) days written notice delivered by mail or in person to the other party. Notices delivered by mail shaIl be deemed to be received two (2) days after mailing. Such termination shalI not be effective with respect to services rendered prior to such notice of termination. , - 5 - , XII. NOTICE For purposes of delivering any notices hereunder, notice shall be effective if delivered to the Anoka County Sheriff, 325 East Main Street, Anoka, Minnesota 55303, on behalf of the County; and the City Manager of the City of Andover, 1685 Crosstown Boulevard Northwest, Anoka, Minnesota 55304, on behalf of the Municipality. XIII. ENTIRE AGREEMENTIREQUIREMENT OF A WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Contract supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous contract presently in effect between the parties relating to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Contract shall be valid only when they have been reduced to writing and duly signed by the parties herein. - 6 - IN WITNESS WHEREOF, the Municipality, by resolution duly adopted by its governing I body, has caused this Contract to be signed by its Mayor and attested by its Clerk, and the County of Anoka, by resolution of the County Board of Commissioners, has caused this Contract to be signed by the County Sheriff, Chairman of the County Board of Commissioners, and attested by the County Administrator, all on the day and year first above written. COUNTY OF ANOKA CITY OF ANDOVER By: By: Dan Erhart, Chairman County Board of Commissioners Its: Mayor Dated: Dated: ATTEST By: By: John "Jay" McLinden / County Administrator Its: City Clerk Dated: Dated: By: Bruce Andersohn Sheriff Dated: APPROVED AS TO FORM By: M. Katherine Doty Assistant County Attorney Dated: mkd\contract\2003\andover -Iec I -7 - @ I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator:~ , FROM: Jim Dickinson, Finance Director SUBJECT: Adopt City of Andover 2003 Budget & Certify 2003 Property Tax Levy DATE: December 17, 2002 INTRODUCTION Each year the City Council is required by state law to adopt an annual budget and submit a property tax levy certification to Anoka County Property Records and Taxation Division. The deadline for submission this year is December 30th. DISCUSSION The 2003 Budget and Levy certification are the outcomes of budget workshops with the Council and numerous staff meetings. The overaII City of Andover 2003 Budget proposes total revenues of$27,826,403 and total expenditures of$32,591,973. The $4,765,570 of expenditures over expenses reflects a utilization of prior year bond issuances, public proj ect financing through the Permanent Improvement Revolving (PIR) Fund and frugal reserve management by the City. The 2003 Budget proposes a total property tax levy of$6,223,525 of which, $5,246,947 is subject to the state imposed levy limitation of $5,256,831 and $976,578 is classified as a special levy for the payment of debt, the payment of bonds of another local unit of government and PERA employer contribution increases. In summary the proposed tax levy is $9,884 below the state imposed levy limit and reflects a declining City tax rate to 33.1 % from 33.3% in 2002. Attached is a resolution to adopt the City of Andover 2003 Budget and 2003 Property Tax Levy to be certified to the Anoka County Property Records and Taxation Division and a summary of the City of Andover 2003 Budget. BUDGET IMP ACT This wiII establish the 2003 City of Andover Budget and 2003 Property Tax Levy. Mayor and Councilmembers / December 17, 2002 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that indicates a total 2002 property tax levy of $6,223,525 to be submitted to the Anoka County Property Records and Taxation Division by December 30th and establishes the 2003 City of Andover Budget. - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2003 BUDGET AND 2003 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget prior to December 30, 2002; and WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an adopted tax levy by December 30, 2002. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2003 City of Andover Budget and the 2003 property tax levy totaling $6,223,525 as listed on Attachment A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2003 City of Andover Budget by fund type as follows: llliVENUES EXPENDITURES I General Fund $ 7,077,215 General Fund $ 7,355,002 Special Revenue Funds 664,124 Special Revenue Funds 738,578 Debt Service Funds 5,915,442 Debt Service Funds 5,899,934 Capital Projects Funds 10,272,381 Capital Projects Funds 13,723,624 Enterprise Funds 3,226,297 Enterprise Funds 4,153,033 Internal Service Funds 670.944 Internal Service Funds 721.802 Total $27.826.403 Total $32.591.973 Adopted by the City of Andover this 17th day of December 2002. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Attachment A CITY OF ANDOVER, MINNESOTA 2003 Property Tax Levy 2003 Levy Amount General Fund Levy $ 4,505,780 Debt Service Funds Levy 1999 G.O. Equip Cert. 301,980 2001 G.O. Equip Cert. 274,404 2003 G.O. Equip Cert. 200,000 Total Debt Levy 776,384 Other Levies Fire Relief 43,750 Capital Projects Capital EquipmenUProjects 203,200 Parks Projects 50,800 Road & Bridge 619,611 Lower Rum River Watershed 24,000 Total Other Levies 941,361 Gross City Levy $ . 6,223,525 STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover 2003 Budget and 2003 Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 17th day of December 2002. Victoria Volk - City Clerk I ~ ~OO~mNOOID~OOO~ O~ON M ~ IDONOOOIDW= ~ M . m NOON~MaOM~ooao o~~o 0 m m~o~rn~ID~ ~ ~ N ~ waMW~OOOIDMM~OM~ aM~m. 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WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat01~ ~ Will Neumeister, Community Development Director FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Preliminary PlatINorth Lake Ridge - Planning DATE: December 17,2002 INTRODUCTION The City Council is asked to review a preliminary plat for North Lake Ridge. The proposed project will create nine rural residential lots from three existing parcels. Two of the parcels contain existing homes with frontage on Round Lake Boulevard. DISCUSSION Review Process Ordinance 10 outlines the requirements for preliminary plat review. The City Council in its review of a preliminary plat shall determine whether the proposed subdivision is in conformity with the Comprehensive Plan, and shall take into consideration the requirements of the City and the best use of the land. Particular attention shall be given to the arrangement, location and widths of streets, drainage and lot sizes. 9.02,9.03 Street Plan Access through the development will be provided by extending 1 56th Avenue NW through the development and creating an intersection with Round Lake Boulevard. The developer will be responsible for the cost of extending the existing section of 156th Avenue NW as well as providing turning lanes from Round Lake Boulevard into the development as required by Anoka County. Pedestrian Access No trail or sidewalk is proposed. 1 56th Avenue is not one of the roadways designated to provide a trail or sidewalk on the City's draft Transportation Plan. This is a reflection of the relatively low level oftraffic that is expected on this roadway. 9.04 Easements / The standard rural drainage and utility easements (ten feet wide along all property lines) will be provided as a part of this project as indicated on the preliminary plat. Additional easements will be established to cover storm water drainage areas as indicated on the plat. 9.06 Lots R -1 ReQui1'emellts Provided -' Block 1 Block 2 ... Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Lot 1 Lot 2 Lot 3 Lot 4 Lot 300 feet 300 300 300 160.74 300 300 355 300 378 Widthl & 138 Lot Depth 150 feet 500 475 375 380 209 485 403 372 261 Lot Area 2.5 acres 2.79 3.11 2.5 2.51 1.38 3.75 2.6 2.61 2.5 As the table indicates, the majority of the lots meet the minimum lot width, depth and lot area requirements. The lot width of Lot 4, Block 1 and the lot area of Lot 5, Block 1 fall below the R- 1 Zoning District requirements. As you may recall, this was a topic of discussion during Sketch Plan Review. Both variances concern lots with existing houses. It was the consensus of the Planning Commission and City Council that variances would be considered for these properties based on the following findings: 1. The underlying property for Lot 4, Block 1 is currently 138 feet wide at the front setback line. The proposal will not change the width of the property at this location, but will provide access to the extension of 156th Avenue NW at the southwest comer of the new lot. 2. At present, Lot 5, Block 1 is 110 feet wide and contains approximately 1.34 acres. The proposal would widen the property to 209 feet and increase the lot area to 1.38 acres. 3. Existing features such as wetlands, trees and the odd shape of the property provide development constraints. The proposal integrates two existing homes into the plat and decreases the non-conformity for both situations. Buildability requirements of Ordinance No.1 0 Section 9.06a(1) All lots are required to meet the provisions of Ordinance No. 10, Section 9.06a(1) which relates to lot size and buildability requirements with one exception. Lot 3 Block 2 will not be able to provide a 150 foot by 150 foot square to achieve the 22,500 square foot buildable area. This is a . result of the shape of the wetland on this lot and a desire to save a number of mature trees. The buildable area will be a total of37,500 square feet with 140 feet in width. A variance for this dimension will be necessary. The Planning Commission was in favor ofthe proposed variance. A provision to cover this variance has been included in the attached resolution. Wetland/Storm Water Pond Buffer Ordinance 114, Wetland Buffer, further regulates lots adjacent to wetlands and storm water ponds. This ordinance requires a minimum a 16.5 buffer extended from the delineated edge of wetlands and from the 100 year flood elevation adjacent to storm water ponds. All of the - 2.- proposed lots will meet this requirement. The 116.5 foot buildable requirement applies i exclusively to urban lots, although each of the proposed lots would meet this requirement as well. 9.07 Parks, Park Dedication The Park and Recreation Commission recommended that park dedication and trail fees be collected for the proposed development. The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, Anoka County Highway Department and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Attachments Resolution Location Map Preliminary Plat (Full Size in packet) Grading Plan (11x17 in packet) Planning Commission Minutes Planning Commission Recommendation The Planning Commission unanimously recommended approval of the preliminary plat subject to the conditions in the attached resolution. The Commission was in favor of the variances for Lots 4 and 5 block 1 and also in favor of the variance for the shape of the buildable area on Lot 3, Block 2. ACTION REOUESTED The City Council is asked to approve the Preliminary Plat for North Lake Ridge, subject to the conditions ofthe attached resolution. ~:E; Cc: Round Lake Development Company, 2923 South Coon Creek Drive, Andover, MN 55303 -'$ - CITY OF ANDOVER , COUNTY OF ANOKA I STATE OF MINNESOTA RES. NO R -02 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "NORTH LAKE RIDGE" FOR ROUND LAKE DEVELOPMENT COMPANY ON PROPERTY LOCATED IN SECTION 20, TOWNSHIP 32, RANGE 24, LEGALLY DESCRIBED AS: (20-32-24-11-0020) The Northeast Quarter of the Northeast Quarter of Section 20, Township 32, Range 24, Anoka County, Minnesota, except that part desc~ibed as follows: Beginning at the Northeast comer of said Quarter Quarter; thence South along East line thereof 891.5 feet; thence West parallel with North line of said Quarter Quarter 596 feet; thence North parallel with said East line 110 feet to intersection with a line parallel with said North line and drawn West from a point on said East line 781.5 feet South of said Northeast comer; thence West along said line to its intersection with a line drawn South at right angles from a point on said North line 825 feet West of said Northeast comer; thence North along said line 517.49 feet to a point 264 feet South of said North line; thence West to West line of said Quarter Quarter; thence North along said West line to Northwest comer thereof; thence East along said North line to the point of beginning. Except Parcel 75, Anoka County Highway Right-of-Way Plat No. 14. (R20-32-24-11-0007) & (R20-32-24-11-0008) That part ofthe Northeast Quarter of the Northeast Quarter of Section 20, Township 32, Range 24, Anoka County, described as follows: Commencing at the Northeast comer of said Section 20; thence South along the East line of the Northeast Quarter of the Northeast Quarter a distance of 781.50 feet to the actual point of beginning of the tract to be described; thence West, parallel with the North line of said Northeast Quarter of the Northeast Quarter a distance of 596.00 feet; thence South, parallel with the East line of said Northeast Quarter of the Northeast Quarter a distance of 110.00 feet; thence East, parallel with the North line of said Northeast Quarter of the Northeast Quarter a distance of 596.00 feet to the East line of said Northeast Quarter of the Northeast Quarter; thence North, along said East line a distance of 110.00 feet to the point of beginning. Except Parcel 74, Anoka County Highway Right-of-Way Plat No. 14. (R20-32-24-11-001O) That part of the Northeast Quarter of the Northeast Quarter of Section 20, Township 32, Range 24, Anoka County, Minnesota, described as follows: Commencing at the Northeast comer of said Section 20, thence South along the East line of said Northeast Quarter of the Northeast Quarter, a distance of 781.5 feet to the actual point of beginning of tract to be described; thence North along last described course a distance of 138 -~ feet; thence West parallel with the North line of said Northeast Quarter ofthe Northeast Quarter, I a distance of 264 feet; thence North, parallel with the East line of said Northeast Quarter of the Northeast Quarter a distance of 183.90 feet; thence West parallel with the North line of said Northeast Quarter of the Northeast Quarter a distance of 562.81 feet to its intersection with a line drawn South at right angles from a point on the North line of said Northeast Quarter of the Northeast Quarter, distant 825 feet West, (as measured along said North line) from the Northeast comer thereof; thence South on said line a distance of 321.90 feet to its intersection with a line drawn West from the point of beginning and parallel with the North line of said Northeast Quarter, thence East on said parallel line to the point of beginning. Except Parcel 75, Anoka County Highway Right-of-Way Plat No. 14. Together with an easement for septic system drainfield purposes over the following described tract: That part of the Northeast Quarter of the Northeast Quarter, Section 20, Township 32, Range 24, described as follows: Commencing at a point on the East line of said Northeast Quarter distant 781.5 feet South of the Northeast comer thereof; thence West and parallel with the North line of said Northeast Quarter a distance of200 feet to the actual point of beginning; thence continue West and parallel with said North line a distance of 60 feet; thence South and parallel with the East line of said Northeast Quarter a distance of 60 feet; thence East and parallel with said North line to its intersection with a line parallel with and distant 200 feet West of said East line; thence North along said parallel line a distance of 60 feet to the point of beginning. Subject to restrictions, reservations, or easements of record, if any. I WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the preliminary plat. WHEREAS, the applicant has petitioned to vary from the 2.5 acre minimum lot size requirement of the Single Family Rural Residential Zoning District (R-l) for Lot 5, Block 1, and to vary from the 300 foot minimum lot width requirement of the Single Family Rural Residential Zoning District (R-l) for Lot 4, Block 1; WHEREAS, the City Council finds that the special circumstances for the proposed project are as follows: 1. The underlying property for Lot 4, Block 1 is currently 138 feet wide at the front setback line. The proposal will not change the width of the property at this location, but will provide access to the extension of 1 56th Avenue NW at the southwest comer of the new lot. , 2. At present, Lot 5, Block 1 is 110 feet wide and contains approximately 1.34 acres. The proposal would widen the property to 209 feet and increase the lot area to 1.38 acres. -s- 3. Existing features such as wetlands, trees and the odd shape of the property provide development constraints. The proposal integrates two existing homes into the plat and decreases the non-conformity for both situations. WHEREAS, the applicant has petitioned to vary from the 150 foot wide by 150 deep buildable area requirement as required by Ordinance 10, Section 9 to allow one of the buildable area dimensions to be 140 feet for Lot 3, Block 2; WHEREAS, the City Council finds that the special circumstances for the proposed variance are as follows: 1. Lot 3, Block 2 will exceed the area requirement by providing 37,500 square feet and the reason for the variance is to save a number of mature trees on the site. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1. The developer obtains all necessary approvals and permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 2. The applicant shall be required to comply with any additional requirements provided by the Anoka County Highway Department. 3. Park d.edication and trail fees per Ordinance No. 10, Section 9.07, based on the rate in effect at the time of final plat approval. 4. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 5. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure typical subdivision improvements will be completed. Adopted by the City Council of the City of Andover this day of ,2002. CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. Gamache, Mayor -c- North Lake Ridge Plat '/~ II ~\ ~\ \:Y ~ H I - - - I----l ~ 1 I\.. ~_;= , ~ ~ I 1\ \ \ HEr- -- \" f- H Y - r t. U\ \ \')" \[c V= ,I -- - - I 1"1 L-- I -1 ,";; '"- - ::::::::~ =-- Ii ~ ,%J I }O lL-L- \ f /' \ ~ . :J .// r ___ h f-.-- ~ I J ~ I~~ ~ / I~ I~ / tL/ 1 1- /J 1 ! \,- Y \ 'm " / - ~ ~ / . klU , 'Project Location Map . w~. . -7 - Andover Planning ~':-f --T-------, i I e~ I ~i ... : Is - I: I . 00 ....... ~ "~l :6i 91,' I'D I !! 'ii' .:: . l:i1:lI-'" ~ : t t' : 0 H io .. Ii: II }I: I j-" , " ,",""""'" """"",."""""" ~ ~ II : ~ i: I f I I r:; '1 . ~ I' (~ , I ~ 4S !5~j. J! ~ *~ i _1)1 1 ~; ~! 1_ .. fI]. 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I. \ I J . ,.~ '.. . _J------__ l' ....... - --.. ,.. 1 ---- I II I r.~ I I I _____~______ __I I 'Jl'N 'l'aal}S... - - - - - - - - -~_-=:=-; - -=-s:~:_~- 1 -...:::::- ---::::;; - -::- -"---- ,--------------~~~~- : in -!cJ ~ PLANNING AND ZONING COMMISSION MEETING - NOVEMBER 26,2002 e Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was calle to order by Chairperson Jay Squires on November 26,2002,7:00 p.m., at the Andove ity Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Chairperson Jay Squires, Commissioners Tim Kirchoff, Douglas Falk, Tony Gamache, Rex Greenwald, Dean Daninger and Paula Larsen. Commissioners absent: Also present: City PI , Courtney Bednarz Associate PI Others I APPRO V AL OF MINUTES. November 12,2002 Motion by Daninger, seconded by Larsen, to approve the minutes as presente otion c~ed on a 4-ayes, O-nays, 3-present (Squires, Gamache, Greenwald), O-absent vo , . PUBLIC HEARING: PRELIMINARY PLAT OF A SINGLE FAMILY RURAL RESIDENTIAL DEVELOPMENT TO BE KNOWN AS NORTH LAKE RIDGE FOR FIELDS DEVELOPMENT COMPANY ON PROPERTY LOCATED SOUTHWEST OF THE INTERSECTION OF ROUND LAKE BOULEVARD AND 157th AVENUE NW. (CSAH 20) Mr. Bednarz summarized the staff report. Commissioner Gamache stated he saw a variance request for lot 3, block 2, but it is not in the resolution. He asked if this was fixed. Mr. Bednarz stated he believed it was. The developer stated they are still requesting a variance regarding this. They are not providing the 150 by 150 area but are providing the 140 by 300 foot area. He stated any larger would result in a large tree loss. -11- Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 2 I I Chairperson Squires asked if a 150 by 150 was designed to accommodate the structure of a primary and secondary septic system. The developer stated he thought this was outside of the primary and secondary system. Mr. Bednarz stated the 150 by 150 is exclusively for the house and accessory building. Chairperson Squires asked if it was a question of this not being buildable or a matter of tree loss. The developer stated it was a matter of tree loss. Chairperson Squires asked if this is a 150 by 150 buildable area. Mr. Bednarz stated the 22,500 is present on the property but the shape is not perfectly square. The developer stated they are providing a 140 by 300 foot area which is equivalent to 37,000 square feet. All of this area is six feet above mottled soil. Motion by Gamache, seconded by Daninger, to open the public hearing at 7:10 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Joe Halik, 3301 154th Lane asked if the variance is for the size of the house or for the lot size. Chairperson Squires stated he believed the variance is for buildable area. Mr. Halik asked if this met the 2 acre minimum requirement. Mr. Bednarz stated all of the new lots would be at least 2 Y2 acres. / Motion by Kirchoff, seconded by Gamache, to close the public hearing at 7:13 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Commissioner Daninger asked if staff was comfortable with a road going into the development. Mr. Bednarz stated it was important to note that the existing road to the west was not constructed to the east edge of the right of way and there is an existing driveway within that right of way. 156th will be extended through and out to Round Lake Boulevard shortening the driveway to the extension of the roadway. Motion by Falk, seconded by Larsen, to recommend to the City Council approval of Resolution No. _, approving the Preliminary Plat for North Lake Ridge, subject to the conditions ofthe resolution. Chairperson Squires asked if the resolution accommodate the last issue regarding the 150 by 150. Mr. Bednarz stated they would need to include a provision in the resolution to reflect that. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Bednarz stated that this item would be before the Council at the December 17, 2002 City Council meeting. / -/2- ~ @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ Will Neumeister, Community Development DirectorlVL FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider RezoningJR-l to R-4/Woodland Estates 4th Addition - Planning. DATE: December 17,2002 INTRODUCTION The City Council is asked to review the proposed rezoning to allow the Woodland Estates Fourth Addition to move forward. DISCUSSION As with all rezonings, the City must meet one of the two following findings that are provided by state statute: 1. The original zoning was in error. 2. The character ofthe area or times and conditions have changed to such an extent to warrant the Rezoning. The property is located within the 2020 Metropolitan Urban Service Area (MUSA) and also within the current phase of sewer expansion (2000-2005) in the City's Comprehensive Plan. Tines and conditions have changed with the availability of utilities and it is appropriate to rezone the property at this time to allow an urban residential development. Attachments Ordinance Amendment Location Map Planning Commission Minutes ACTION REOUESTED The City Council is asked to approve the rezoning request based on the fact that times and conditions have changed. Planning Commission Recommendation The Planning Commission unanimously recommended approval of the rezoning based on the fact that times and conditions have changed. y Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO.8 AN ORDINANCE AMENDING ORDINANCE NO.8, SECTION 6.03, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance 8, Section 6.03, The Zoning District Map of the City of Andover is hereby amended as follows: 1) Rezone land from R-l, Single Family Rural Residential to R-4, Single Family Urban Residential on approximately 40 acres legally described as: The north half of the southwest quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota 2) All other sections of the Zoning Ordinance Shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this _ day of 2002. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -2- - Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 4 Mr.~ 02 City COunCl ~ PUBLIC HEARING: REZONING (02-04) TO CHANGE THE ZONING DESIGNATION FROM R-1 SINGLE FAMILY RURAL RESIDENTIAL TO R-4 SINGLE FAMILY URBAN RESIDENTIAL NORTH OF WOODLAND ESTATES J!'D ADDITION FOR WOODLAND DEVELOPMENT. Mr. Bednarz explained the Planning Commission is asked to review the proposed rezoning to allow the Woodland Estates Fourth Addition to move forward. Mr. Bednarz discussed the findings with the Commission. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:28 p.m. Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), O-absent vote. There was no additional public input. Items four through seven were opened, discussed and closed at the same time. Motion by Falk, seconded by Gamache, to close the public hearing at 7:38 p.m. Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), O-absent vote. Motion by Falk, seconded by Gamache, to recommend to the City Council approval of the rezoning request based on the fact that times and conditions have changed. Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), O-absent vote. Mr. Bednarz stated that this item would be before the Council at the December 17, 2002 City Council meeting. , P C HEARING: PRELIMINARY PLAT OF A SINGLE FAMILY RESIDE L DEVELOPMENT TO BE KNOWN AS WOODLAND ESTATES 4TH ADDITION FO OODLAND DEVELOPMENT ON PROPERTY LOCATED NORTH OF WOOD ESTATES SECOND ADDITION. Motion by Greenwald, seconded by Gamache, to the public hearing at 7:28 p.m. Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Mr. Bill Stoke, 2159 153rd Lane asked where his property line is in re n to a sketched extension of Quinn St. NW. Mr. Bednarz showed a map of the lots involve . . Stoke I stated his concern is what they are laying out for the future and what they show fo -'3 - Woodland Estates 4th Addition U--( Iy~.~ Z onM .- -1 ~ .n. ..n -"" '- T "'" J--, r-- lIP" I ) 11111 111111 1_'_'_,_,'--...: ~ ::= ,- ".oJ ,- ~7JJJJ E f ~ ~ n -. "" ,." ~ 0" 0 ~. I ,- 2'18 2'1" .. c; II . f:::J --( ;: 0 111111 -....: I z "" - ". - ... "'" ~ -\"'I~I~;I!~~!H~I~ ;/!II/!II/III/ ~/ ~s.:. ~! _ ~ I!I! llli!lllll~ )-' ZI2I Z27I 2211 2... Jaol.'''' I I ; _;;; k!:: ,_ IMn ::: ~ ,- ,- ,_,7 - r= j-:;;; ~ t--- "" "" ... ~ .." 1_ ~ ~!! ~~ ;:; .- J ' -c;:; . ..'" ~ - -I"" ~ . I "" - -= ~ "" - I~~- .m. ~'I -f!"'~ 21. i - ~ i -~ ~ 11DO - ~ ---;;; "" ",. -y- --<' Ii ~ ; lDC1:''-''\-~m;; _ -; ~ U> ~ [::J \ Z , I,m IllfllrJ..J I l1T'r1 f-t-.. ~ I I I I I U-t-- _ ~ I ._ \_\w... "M _ rr- n~v / //11 In-< t:lLVU = =~~K.-~I!I!I!I!!I!I!llli~lll. CR =--==Y-:I";:-IJ_ · = - - f'-"'-=, -. - _...... _ _. ~ 7,'Tj1 =; =: -;;-;;;;:;;- ~ ,- l:::' l!L.L..:J!D i _. _ -!;;;;;.Ii- r::: _ .- ~ @ ~~IU/!! ~I~~l)l ~ !~~ ~~ -=.;;,;;;; ~""'5\! !'"~'I~--:h.~..,!I~I;'r- r=z- _ ';;.. v~.g~\~\.\".1.: :L1lI. - ~\.~"';;~'l':; ~"" ~ -.>- ~ -. (.\!!\l!.J =E> ,;Go.." ! "" _Il ./D/~I~;;,<\;;Il/~t?= ~ I 1""\~;I~II~~lnlll~I!I~ :;: - -. ~~'Q: ~ ~~I .on - ~;=.; W~I~Hi!11 :: ~ =1p."'1 i!il - M761 _ "". ~ ~ri-( - - - "-' Ii'" = M= K ~ :ii _'..:=l!L! - - ~. I-';;;" f-J 1m ~_ =- ... ~ - --"1 I I--- _ _ ~ !l!\~_ _l~ wee ~ "\~I_~~ N :: Project Location Map w--9-e 5 Andover Planning -c!- @ I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator!:. Will Neumeister, Community evelopment Director~ FROM: Courtney Bednarz, City Planne~ SUBJECT: Consider Preliminary Plat/Woodland Estates 4th Addition - Planning. DATE: December 17,2002 INTRODUCTION The City Council is asked to review a preliminary plat for Woodland Estates 4th Addition. The proposed project will be created from two twenty acre parcels immediately north of Woodland Estates 2nd Addition. DISCUSSION Review Process Ordinance 10 outlines the requirements for preliminary plat review. The City Council in its review of a preliminary plat shall determine whether the proposed subdivision is in conformity with the Comprehensive Plan, and shall take into consideration the requirements of the City and the best use of the land. Particular attention shall be given to the arrangement, location and widths of streets, drainage and lot sizes. 9.02,9.03 Street Plan Access through the development will be provided with a street connection to Nightingale Street NW. A new roadway, I 52nd Lane, will extend to the west edge of the development and terminate in a temporary cul-de-sac to allow the street to continue west as a part of a future project. A street connection will be made from 152nd Lane to Uplander Street NW to the north. Uplander Street NW to the south will terminate in a cul-de-sac. This cul-de-sac will be approximately 550 feet in length which will exceed the 500 foot maximum length allowed by Ordinance 10, Section 9.03. The Planning Commission and City Council directed the developer to provide the proposed cul-de-sac to prevent a street connection to 152nd Lane. A provision for the variance is provided in the attached resolution. / A temporary cul-de-sac will be provided at the north edge of Quinn Street NW to allow a future street connection to the north. Potential Future Extension of Quinn Street NW / It is important to note that the property owner of2159 153rd Lane NW indicated during the public hearing that he was not in favor of a future street extension across his property. Pedestrian Access An on street trail extends through Woodland Estates Second Addition and ends at the north edge of existing Uplander Street NW in that development. This cul-de-sac will be extended north but will not reach 1520d Lane NW. The on street trail will transition to an off street trail between lots 13 and 24 of Block 3. The trail will reach 1520d Lane by traveling through a neighborhood park immediately behind these lots. The Park Commission recommended that the on street trail resume along the south side of 1520d Lane NW. The City Council discussed an additional five foot wide off street sidewalk for less active pedestrian traffic. In this scenario, the City would pay for the widening of the street to provide the on street trail and the developer would pay for the sidewalk. A condition to this effect has been included in the attached resolution. The Trail along Nightingale Street NW will be extended to the north in the future and paid for with trail fees. 9.04 Easements The standard urban drainage and utility easements (ten feet wide along front and rear property lines and 5 feet wide along side property lines) will be provided as a part of this project as indicated on the preliminary plat. Additional easements will be established to cover storm water drainage areas as indicated on the plat. 9.06 Lots All of the lots will meet or exceed the R-4 Single Family Urban Residential requirements. It should be noted that a 35 foot wide power line easement exists along the north edge of the proposed plat. There is an overhead transmission line within this easement. This easement also contains a farm access road that allows the property owner to access the farm fields to the west. The farm access road will need to continue to provide access to the farm fields until the property is sold for another use. The developer will be informing potential buyers of this fact through a disclosure statement and in purchase agreements. The City will require that each affected lot have a temporary easement dedicated for this use so that it will appear on a title search. The easement would remain until the property is sold for another use. 2 Buildability requirements of Ordinance No. 10 Section 9.06a(1) All lots are required to meet the provisions of Ordinance No. 10, Section 9.06a(l) which relates to lot size and buildability requirements. The applicant has demonstrated that each of the lots will be buildable. Wetland/Storm Water Pond Buffer Ordinance 114, Wetland Buffer, further regulates lots adjacent to wetlands and storm water ponds. This ordinance requires a minimum of 116.5 feet between the front property line and either the delineated edge of a wetland or the 100 year flood elevation adjacent to a storm water pond. All of the proposed lots will meet this requirement. 9.07 Parks, Park Dedication The Park and Recreation Commission recommended that a small park be provided as a part of the proposed plat and that a park dedication fee be collected for the difference between the value of the lot and the total per unit park dedication fee that could be collected. A trail fee will also be required. The Park Commission recommended potential locations for the park as indicated on the attached graphic. As a result of the termination of Uplander Street NW in a cul-de-sac after this recommendation was made, the park was instead located north ofthis cul-de-sac to allow a trail connection to 152nd Lane. This orientation was recommended by the Planning Commission. The City Council is asked to affirm the park location as it is indicated on the preliminary plat or direct the developer to relocate the park to a different location. If the City Council chooses to change the location of the park, a condition will need to be included in the attached resolution. The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, Anoka County Highway Department and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. 3 / Attachments Resolution Location Map Preliminary Plat (Full Size in packet) Planning Commission Minutes Park and Recreation Commission Minutes Park and Recreation Commission Graphic Planning Commission Recommendation The Planning Commission unanimously recommended approval of the preliminary plat subject to the conditions of the attached resolution. The Commission was in favor ofthe variance to cul- de-sac length for Uplander Street NW and the location of the park illustrated on the preliminary plat. ACTION REOUESTED The City Council is asked to approve the Preliminary Plat for Woodland Estates 4th Addition subject to the conditions of the attached resolution. d4~ Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 '. / 4 CITY OF ANDOVER / COUNTYOFANOKA STATE OF MINNESOTA RES. NO R -02 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "WOODLAND ESTATES FOURTH ADDITION" FOR WOODLAND DEVELOPMENT ON PROPERTY LOCATED IN SECTION 22, TOWNSHIP 32 RANGE 24 LEGALLY DESCRIBED AS: The north half ofthe southwest quarter of Section 22, Township 32, Range 24, Anoka County, Minnesota. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, the applicant has requested a variance to the 500 foot maximum cul-de-sac length provided in Ordinance 10, Section 9.03 to allow a cul-de-sac for Uplander Street NW that will measure approximately 550 feet length; WHEREAS, the City Council finds that the special circumstances for the proposed variance are as follows: 1. The extended length of the cul-de-sac is desired by the City Council to prevent a roadway connection to 152nd Lane. WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 2. Contingent upon the approval of the Rezoning of the property to R-4 Single Family Urban Residential. If this request fails to be approved, in whole or in part, the preliminary plat shall be considered null and void. 3. Park dedication and trail fees per Ordinance No. 10, Section 9.07, based on the rate in effect at the time of final plat approval. 4. A temporary easement shall be created upon each lot affected by the farm access road. The easement shall be structured to expire upon sale of the property owned by the grantor of the easement. 5 the on street trail shall be the responsibility of the City. The cost ofthe off street sidewalk shall be the responsibility of the developer. 6. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 7. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure typical subdivision improvements will be completed. Adopted by the City Council of the City of Andover this day of ,2002. CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. Gamache, Mayor , / 6 Woodland Estates 4th Addition / t2(y \ ":A~ z ~.~ .- .... 2'111 JllIJ 11711 ".. 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Ii loB..i II lul II I HI Ul\ P~lITiIII ill li~~~11 III II :Iilllllll~ 1111 I I 1l"I"I'jljUl"ll II (j I Plitj~ I" " , I ililllll IIi nil i II 1111 11111 " 11111" " ,jl Ii'! III " ,,'" · .. .' -. - ~ , .. I ... . . , , , II i ; i i i . " , " Ii' , h ~ , , I II , I , 0 , . - -- ~- -- .,.. . '~m" : I 1-1.1-1-1-1.1- . - '\-1+\-1' : -~~~~~H-HHI-I+ I --N - 1''''''1 li!P ~ I; ~ ~~ III %].1.1. Fill _II 1'1.1.1 I I ., I ~ i~ ~ I ,Ill Il!- ! I illl 11111 / I hili III' h tj II'" II II I )\'k~>:J : I,ll ,!!l:1 II I. I d:i ; !llll ~i z o - Eo-< - ~ !Il1lJ1r'j ~I I' ... Eo-< 'II i",I,' : 1'1 '~I:: Iri I z .... z . I I I I I I I 'I 'j ~ ~ !i ~I tI. ! iI[' III! !ll" I. I ~ 5 ~ U Iff II l,t:l ,I i!l. irl I 'I" I ~ r : r ~ li!lr~ ill ~ fr~ V, yi Il~ 0 !I!pl ~ ~ ~ ,~ ~ !l!i Iii M Ii ~III ~!! r:i !iii !; ~ o U) A I.~ 1112;; 1"''> .llll! ~: ~ Ulgl ~ ~ A ~ 0 ~ 0 Eo-< A i:= o / 0 i:= -1/- Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 4 \ J . Bednarz stated that this item would be before the Council at the December 17, 2002 Cl Council meeting. G: REZONING (02-04) TO CHANGE THE ZONING DESIGNATI FROM R-1 SINGLE FAMILY RURAL RESIDENTIAL TO R-4 SINGLE FAMl URBAN RESIDENTIAL NORTH OF WOODLAND ESTATES J!'D ADDITION Fi WOODLAND DEVELOPMENT. Mr. Bednarz explained th lanning Commission is asked to review the proposed rezoning to allow the W oodl d Estates Fourth Addition to move forward. Motion by Greenwald, seconded by G che, to open the public hearing at 7:28 p.rn, Motion carried on a 5-ayes, Q-nays, 2 - abs . (Squires, Daninger), O-absent vote. There was no additional public input. Items four ough seven were opened, discussed and closed at the same time. Motion by Falk, seconded by Gamache, to close the publi earing at 7:38 p,m, Motion / carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), Motion by Falk, seconded by Gamache, to recommend to the City uncil approval of the rezoning request based on the fact that times and conditions have c ged. Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), O-absent vot Mr. Bednarz stated that this item would be before the Council at the December City Council meeting. .. PUBLIC HEARING: PRELIMINARY PLAT OF A SINGLE FAMILY RESIDENTIAL DEVELOPMENT TO BE KNOWN AS WOODLAND ESTATES 4TH ADDITION FOR WOODLAND DEVELOPMENT ON PROPERTY LOCATED NORTH OF WOODLAND ESTATES SECOND ADDITION. Mr. Bednarz summarized the staff report. Motion by Greenwald, seconded by Gamache, to open the public hearing at 7:28 p,m. Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), Q-absent vote, Mr. Bill Stoke, 2159 153rd Lane asked where his property line is in relation to a sketched extension of Quinn St. NW. Mr. Bednarz showed a map of the lots involved, Mr, Stoke / stated his concern is what they are laying out for the future and what they show for the -1'2-- - Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 5 / road R-O-W to the north is half on his property. Mr. Stoke showed a map of the extension of 153rd Lane, He stated his concern is as they put the road in, it will affect the value of his property so he is asking the developer to set the road further to the east so it does not affect his property, Mr, Stoke stated as the road progresses north in the future, they will need some of his property and he does not want this to happen, Commissioner Falk stated the sketch is one scenario of where the road could be and it is not for certain, Mr, Stoke stated he understood that but at the July meeting there was some discussion around the cul-de-sac's and that it was not set for the future and he respects what the developer is trying to do for Woodland Estates Fourth Addition, however as you go forward for this and it is put into place, someone will say the road is there and the easement is in place so it will go half into his property and he is concerned with this and wanted to flag it now, Commissioner Falk stated he thought the property owner and the developer might be able to work something out. Commissioner Gamache stated if this would happen, in order to put a street on the property, the developer would need to come to an agreement with the property owner to take the land, Mr. Bednarz stated if a road would go in the future, the property owner would need to give consent, and if the property owner decided not to be involved in the project, the roadway would not be extended on his property, Mr, Stoke stated his concern is at that point in the future, he did not know ifthere would be a clear discussion because there will be a lot of pressure to say why not expand, Mr. Bednarz stated in most cases, / right-of-way is shared by both property owners and it would be unfair to put the entire burden on the property owner to the east for a public street if it were extended some day, Commissioner Gamache asked if the area in the Nightingale Estates plat was within the MUSA boundary. Mr, Bednarz stated it was. Commissioner Kirchoff asked if Nightingale Estates plat was in the 2000 - 2005 staged area, Mr. Bednarz stated a portion to the east is within the current stage and to the west has already been developed with rural residential lots, He stated the area to the west is not reflected in the sewer expansion but the sewer could be made available. Commissioner Kirchoff asked if the sketch shown, borders his property or consumes a portion of his property, Mr, Stoke stated this would consume his property, Commissioner Greenwald asked what the acreage of his property was. Mr, Stoke stated he believed it was 6 ~ acres and the width would be about 400 feet. Motion by Falk, seconded by Gamache, to close the public hearing at 7:38 p,m, Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), O-absent vote, Motion by Falk, seconded by Gamache, to recommend to the City Council approval of Resolution No, _, approving the Preliminary Plat for Woodland Estates 4th Addition , -/3- Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 6 \ / subject to the conditions of the attached resolution with the addition of a variance for the street length exceeding 500 feet. Commissioner Greenwald asked if they could move the cul-de-sac so it would not require a variance, Commissioner Falk stated they are putting it in the resolution as an addition and they are giving them the variance in the preliminary plat as a suggestion and the City Council can do what they want with it. Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), O-absent vote. Mr. Bednarz stated that this item would be before the Council at the December 17, 2002 City Council meeting, P LIC HEARlNG: SPECIAL USE PERMIT (02-12) FOR AN AREA IDE FICATION SIGN FOR WOODLAND ESTATES 4TH ADDITION. Mr, Bednarz plained that the applicant is proposing to construct an Area Identification Sign for Woodl d Estates 4th Addition, Ordinance 8 requires a Special Use Permit for this type of sign, Mr, Bednarz stated the pr osed sign will be located at the southeast corner of the proposed development. The ' n will work within the theme created by the sign for Woodland Estates Second Addit Motion by Greenwald, seconded by G ache, to open the public hearing at 7:28 p,m, Motion carried on a 5-ayes, O-nays, 2 absta. (Squires, Daninger), O-absent vote, There was no public input. Items four through se n were opened, discussed and closed at the same time. Motion by Falk, seconded by Gamache, to close the public aring at 7:38 p,m, Motion carried on a 5-ayes, O-nays, 2 - abstain (Squires, Daninger), 0- sent vote, Motion by Greenwald, seconded by Larsen, to recommend to the Cit ouncil approval of the proposed Area Identification Sign, Motion carried on a 5-ayes, o- s, 2 - abstain (Squires, Daninger), O-absent vote. Mr, Bednarz stated that this item would be before the Council at the December 17, City Council meeting, -/1- ~ Regular Andover Park & Recreation Commission Meeting Minutes -June 20.2002 \ Page 2 I AR lWVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL FA ITIESIMAGNUM SPORTS Chairman ' dahl explained that the Commission is being requested to approve an application fo cheduled use of recreational facilities for Josh Flynn of Magnum Sports, gested there be a start date and an end date. Motion by Blackstad, se nded by Holthus, to Approve the Application for Scheduled Use of Recreational Facilit s/Magnum Sports, Motion carried on a 4-ayes, O-nays, 3- absent (Grabowski, Anderson, d DeLaForest), APPROVE USE OF TENNIS C RTS AT CITY HALLlANOKA-HENNEPIN ISD #11 COMMUNITY ED Commissioner Blackstad mentioned that h ill make a motion for approval, however reminded the Commission that these are the 0 lighted tennis courts, Chairman Lindahl mentioned that it wouldn't be dark when the te ' courts would be used, Motionby Blackstad, to Approve the Use of Tennis urts at City Hall! Anoka-Hennepin , ISD # 11 Community Ed, , / Further Discussion Commissioner Peterson questioned how many participants there w Id be. Commissioner Blackstad suggested they fill out a form stating the tota: number of . participants and the numl;>er ofparticipants from Andover. , -. , ,; Commissioner Blackstad amended his motion to include that they be require scheduling form, Commissiolter Holthus seconded the motiolt. Motion carried on a 4-ayes, O-nays, 3-absent (Grabowski, Anderson, and DeLaForest) I vote -*,OODLAND ESTATES 4TH ADDITION SKETCH PLAN Chairman Lindahl questioned if the City really wants to loop the trail back to Nightingale, He suggested the trail be funneled up towards the elementary school. Mr. Haas mentioned that there are plans for the trail on the east end to travel to the north. j Commissioner Peterson questioned when the lots would be built on, The Developer stated that they would probably begin building next year. -IS- - ~ / Regular: Andover Park & Recreation Commission Meeting Minutes - June 20, 2002 Page 3 Commissioner Blackstad questioned the 2.5-acre square on the north end, Mr, Haas explained that there has been discussion as to whether or not this parcel should be part of the development. He mentioned that the plans are for the area to develop as single-family homes with City sewer and water. Commissioner Peterson suggested there be a tot lot located on the edge of the Ag Preserve area. She also suggested there be something in the blue area (at some point in the future) on the map presented before the Commission, Mr, Haas mentioned that the Comprehensive Plan does show a park in this area, Motion by Blackstad to look at the trail on 152nd Lane, and to continue the wider street along Uplander, in addition to looking at Lots 4,5, and/or 6 or Lots 1,2, and/or 3 for a potential park, He suggested the park consist of at least one lot and maybe two, Further Discussion Chairman Lindahl suggested the trail go all the way east and west along 152nd, and along Uplander just up from this area, The Commission agreed with Commissioner Blackstad, j The Developer Byron Weslund questioned how it would work with park dedication. Commissioner Blackstad explained that typically a formula is used, however it's possible the City could get by with just one lot. Chairman Lindahl suggested the City look at the layouts of the land to make sure they are suitable for a park. UP TE OF VANDALISM TO RECOVER LOSSES IN THE PARK SYSTE NANCE DEPT. Chairman Lindahl e ained that a letter was received by the Commission from Finance Director Jim Dickinson r ding this issue. The letter explains that Coon Rapid's deductible is much higher than dover's, however in a situation where the City Attorney would feel it to be cost e 've the City of Andover may do the same thing as Coon Rapids, Commissioner Blackstad suggested there be some vandalize park property. Chairman Lindahl mentioned that if the City made an effort on the er claims it may set a tone throughout the City that we aren't afraid to go after the people gthe / vandalism. -16- I i ,z-i 1- '-1' I it ~ n J ."J . "I 1 I !I 1~! 1 c [i I 3 .2 . ',€€ ~ II j I ~ :s ! : 2_0 / ~ /ii::; I .l! "l! ~ , ~ .!! I "8 " .~ .t ~ ~ i. I!! I ' . I I J jH Ill! J tf I~l~ -. 'U!II ~ ~~iml r I.... f , Ii ~E,; Ill, ~o __ ~~.5]f!Ji ~I fP i: ) f! r,=hm 1'1 J I ~. _IIi" ~.! }I 'l ljj m III Iii, "." lfl > II'! 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' ~- ~ . .'.. - ' "D ~~f:~ l~ 0 "'. ' ,!:I;I'"'' __. · ~ '" 'ME.""'" " . I~ ~ N"., I ; . k:J.:'; .." ,., '~rT 1,-,' '" . ' 117.1.~~"-!r"!.!.1l; ~~ '1"1""""1"/. I 1.lr~.l"OC;~:~ ,iI I :. '/" ~'. . cz, ',' , '''"'I"J~'iP!!IiJ " ! ~ ' , 'I~ '0""".. ~\>;:?~ -,' "-. ....,". ,:t;1I.I'l'."I:*f.oD<lh-';';;I~',:~,"""I'I',..!,q.I'~:'I;W~':..:! I ~ \\..!.:'. ." 1 ~~' II . J - '''''II 04'1,' I I ..~.,:t;. t; JI!!t;~nPr~ III I~~~IW;.' .( G 11.7. .~.: ''l~ "" H.\t{ "'0"'.' . ...~A~ AGt-~ ~~i 1'" :E~l' i r-" 1 I _._., I~_. ~~ _~~:::!=:~.:-~~l~r. I @ CITY OF ANDOVER ) 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755,5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratorft Bill Ottensmann, City Engineer0 FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/Order Feasibility Report//02-49/Woodland Estates 4th Addition- Engineering DATE: December 17, 2002 INTRODUCTION The City has received a petition from the developer of Woodland Estates 4th Addition requesting the improvement of sanitary sewer, watermain, streets and storm sewer (see attached petition), Project 02-49, DISCUSSION This item is contingent upon approval of the preliminary plat by the City Council. ACTION REQUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 02-48, Woodland Estates 4th Addition, Respectfully submitted, ~k--- ) cc: Byron Westlund, Woodland Dev, Corp., 13632 Van Buren St. NE, Ham Lake, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN, STREET AND STORM SEWER ,PROJECT NO, 02-49, IN THE WOODLAND ESTATES 41H ADDITION, WHEREAS, the City Council has received a petition, dated December 6. 2002, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1, The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous, 2. Escrow amount for feasibility report is $5,000,00 3. The proposed improvement is hereby referred to TKDA and they are instructed to , provide the City Council with a feasibility report, MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 1ih day of December ,2002, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~. *ba~lfCI- December 6, 2002 Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Proposed Woodland Estates Fourth Addition Subdivision Dear City Engineer, Woodland Development Corporation does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvement to be assessed against the benefiting property which is described as: Woodland Estates Fourth Addition Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $5,000 for the feasibility report expenses. Sincerely, ~ tv( D' . B~. Westlund Exec ive Vice President Woodland Development Corporation 13632 Van Buren St NE Ham Lake, MN 55304 763-427-7500 13632 Van Buren St, NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192 www,woodlanddevelopmentcorp,com (j.?5 ;J / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratot: Will Neumeister, Communit Development Director/~ FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Rezoning/R-l to R-4/Shady Oak Cove DATE: December 17,2002 INTRODUCTION The City Council is asked to review the proposed rezoning to allow the Shady Oak Cove project to move forward, DISCUSSION As with all rezonings, the City must meet one of the two following findings that are provided by state statute: 1. The original zoning was in error, 2. The character of the area or times and conditions have changed to such an extent to warrant the Rezoning, The property is located within the 2020 Metropolitan Urban Service Area (MUSA) and also within the current phase of sewer expansion (2000-2005) in the City's Comprehensive Plan, Times and conditions have changed with the availability of utilities and it is appropriate to rezone the property at this time to allow an urban residential development. Attachments Ordinance Amendment Location Map Planning Commission Minutes Planning Commission Recommendation The Planning Commission unanimously recommended approval of the rezoning based on the fact that times and conditions have changed, ACTION REOUESTED The City Council is asked to approve the rezoning request based on the fact that times and conditions have changed, ~~ Cc: Mike Quigley, 1875 Station Parkway NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO,8 AN ORDINANCE AMENDING ORDINANCE NO.8, SECTION 6,03, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance 8, Section 6,03, The Zoning District Map of the City of Andover is hereby amended as follows: 1) Rezone land from R-l, Single Family Rural Residential to R-4, Single Family Urban Residential on approximately 12,5 acres legally described as: The north 854,90 feet of the west 660 feet of the northwest quarter of the southwest quarter of Section 14, Township 32, Range 24, Anoka County, Minnesota except roads and subject to easements of record, 2) All other sections of the Zoning Ordinance Shall remain as written and adopted by the / City Council of the City of Andover, Adopted by the City Council of the City of Andover on this _ day of 2002, CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk . "\ / -2-- Shady Oak Cove Plat / .-- r-- ) f- n \ 161ST AVE 161ST AV! ~ // l ~ ~'~."\ Ii _ ;:: '3 \\::~ ~- ;:: = 'j ~ /\ ~ " =; ~ r-I~ ---\W i::: - ~ rJ , ~ =~~ - 1 Ii I r ~ f/ -l Pr<:--,,- J I C/ '--L I I I I I\~f-.. h )-- {JJJj.r ~ . m \7A''tI'- - "' '( L-- - 117l Y.U7'rr- ~ Ol 0 ~';::::::.!Ufr-?:..] ~ "- 'I 0 ~t:J I ~ -= )' 111111 [17 !;:::v ~.\ II 1 Lil""" IUJ / ~= E~ ::)_.r;I -;:: t /' 1F=8~ I I PlP I IX 1P\ ~ r:: \ IIIII\~ / . Project Location Map w~. . -3- Andover Planning -- Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 7 , ~ PUBLIC HEARING: REZONING (02-05) TO CHANGE THE ZONING , , DESIGNATION FROM R-1 SINGLE FAMILY RURAL RESIDENTIAL TO R-4 SINGLE FAMILY URBAN RESIDENTIAL FOR SHADY OAK COVE ON PROPERTY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF HANSON BOULEVARD AND 161sT AVENUE NW. (CSAH 20) Mr. Bednarz explained the Planning Commission is asked to review the proposed rezoning to allow the Shady Oak Cove project to move forward, Motion by Greenwald, seconded by Larsen, to recommend to the City Council approval of the rezoning request based on the fact that times and conditions have changed, Motion carried on a 7-ayes, O-nays, O-absent vote, Mr. Bednarz stated that this item would be before the Council at the December 17,2002 City Council meeting, P IC HEARlNG: PRELIMINARY PLAT OF A SINGLE FAMILY RESl 'NTIAL DEVELOPMENT TO BE KNOWN AS SHADY OAK COVE FOR PENTA ~GEMENT GROUP ON PROPERTY LOCATED AT THE SOUTHEA CORNER OF THE INTERSECTION OF HANSON BOULEVARD / AND 161sT A UE NW. (CSAH 20) Mr. Bednarz discussed the fin ' gs with the Commission. Commissioner Daninger asked in re nee to lot 2, block 2, staffwas not recommending in favor of the variance and was the app . ant aware of what it takes to make the building conforming. The developer stated it would impossible to make the building conforming and would need to be removed, Mr. Bednarz stated due to the property owners desire develop the property, it will become an urban development and it will cause the detac d accessory structure to become a non-conforming structure due to its size and it is roperty owners action causing the non-conformity, Staff is asking the structure either removed or brought into conformance with urban residential requirements for accessory uildings. Motion by Gamache seconded by Daninger, to open the public hearing at Motion carried on a 7-ayes, O-nays, O-absent vote, There was no public input. -t/-~ @) J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato! Will Neumeister, Communit Development Director tilL FROM: Courtney Bednarz, City Planner SUBJECT: Consider Preliminary Plat/Shady Oak Cov~ DATE: December 17,2002 INTRODUCTION The City Council is asked to review a preliminary plat for Shady Oak Cove, The proposed project will create 16 urban residential lots, The existing house will be located on one of the lots, DISCUSSION Review Process Ordinance 10 outlines the requirements for preliminary plat review, The City Council in its review of a preliminary plat shall determine whether the proposed subdivision is in conformity with the Comprehensive Plan, and shall take into consideration the requirements ofthe City and the best use of the land, Particular attention shall be given to the arrangement, location and widths of streets, drainage and lot sizes, 9.02,9.03 Street Plan Access through the development will be provided by extending 160th Avenue NW to the west and terminate in cul-de-sacs to the north and south, Both cul-de-sacs would require variances to the 500 foot maximum length allowed in Ordinance 10. Cul-de-sac length is measured at the intersection of centerlines where an opportunity exists to take two or more routes, In this case the measurement is taken at the intersection of 160th Avenue and Drake Street NW. The North cul-de-sac would be approximately 570 feet in length, The south cul-de-sac would be approximately 740 feet in length and will likely be extended to further south to approximately 900 feet in the future, A variance has been included in the attached resolution for both cul-de- sacs, This issue was discussed during Sketch Plan Review. It was determined that there was no other feasible way to provide access into or out of the property due to the location of wetlands, County roadways and the location of existing development to the south, Pedestrian Access , No trail or sidewalk is proposed, 160th Avenue is not one of the roadways designated to provide J a trail or sidewalk on the City's draft Transportation Plan, This is a reflection of the relatively low level of traffic that is expected on this roadway, A trail will be constructed in the future along the south side of 161 st Avenue (CSAH 20) along the north edge of the plat. Additional right-of-way is being provided as a part of the plat to accommodate future roadway and trail improvements, The trail will be paid for with trail fees, 9.04 Easements The standard urban drainage and utility easements (ten feet wide along front and rear property lines and 5 feet wide along side property lines) will be provided as a part of this project as indicated on the preliminary plat. Additional easements will be established to cover wetlands and storm water drainage areas as indicated on the plat. 9.06 Lots The plat has been revised to ensure that all of the lots will meet the minimum lot width, depth, and area requirements of the Single Family Urban Residential (R-4) Zoning District. An outlot that was previously shown at the southwest corner ofthe plat was removed and this area was distributed to lots along the west side ofthe roadway as recommended during Sketch Plan Review, Lot 2, Block 2 I The existing house will be located on Lot 2, Block 2 of the proposed plat. An existing detached accessory building is also proposed to be located on this property. The transformation from rural acreage property to an urban lot will cause the existing detached accessory structure to be made non-conforming due to its size, The applicant is requesting that a variance be granted to allow the structure to remain as it presently exists, Staff is not recommending in favor of a variance based on the following: 1. The non-conformity will be caused by the property owner, The property owner's decision to sell the property for development and allow it to be converted from rural acreage to an urban development causes the non-conformity, 2, The City Council has determined that urban neighborhoods are not an appropriate place for large detached accessory buildings and has recently amended Ordinance 8, Section 4,05 to clarify the requirements for urban neighborhoods, 3, It is customary throughout the Metropolitan Area for large detached accessory buildings to be removed as land is converted from rural acreage to urban neighborhoods, .If' A condition has been includeq..the attached resolution to require the structure to be removed or brought into compliance with the urban requirements for detached accessory buildings, 2 ., Buildability requirements of Ordinance No. 10 Section 9.06a(1) All lots are required to meet the provisions of Ordinance No. 10, Section 9,06a(1) which relates to lot size and buildability requirements, The applicant has demonstrated that each of the lots will be buildable, Wetland/Storm Water Pond Buffer Ordinance 114, Wetland Buffer, further regulates lots adjacent to wetlands and storm water ponds, This ordinance requires a minimum of 116.5 feet between the front property line and either the delineated edge of a wetland or the 100 year flood elevation adjacent to a storm water pond, All of the proposed lots will meet this requirement. Proposed Wetland Fill Area The plat indicates that two small areas of the wetland (lots 9 and 10, Block 1) are proposed to be filled as a part of the project. The Coon Creek Watershed Management Organization (CCWMO) has reviewed the proposal and determined that this is feasible, A letter from the CCWMO is attached, 9,07 Parks, Park Dedication The Park and Recreation Commission recommended that park dedication and trail fees be collected for the proposed development. / The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No, 8, the Zoning Ordinance Ordinance No, 10, the Platting and Subdivision Ordinance Ordinance No, 107, Shoreland Management Ordinance Ordinance No, 108, Flood Plain Management Ordinance Ordinance No, 114, Wetland Buffer Ordinance Ordinance No, 214, Diseased Shade Tree Ord, & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U,S, Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, Anoka County Highway Department and any other agency that may have an interest in the site), Initial contact shall be made with the City Engineering Department regarding this item, Attachments Resolution Location Map Preliminary Plat (Full Size in packet) Letter from Coon Creek Watershed Management Organization ) Planning Commission Minutes 3 , Planning Commission Recommendation The Planning Commission unanimously recommended approval of the preliminary plat. The Commission was in favor of both variances for the cul-de-sacs and agreed that the existing detached accessory building should be removed or brought into compliance with the urban requirements for these structures, ACTION REQUESTED The City Council is asked to approve the Preliminary Plat for Shady Oak Cove subject to the conditions in the attached resolution, ~u; Cc: Penta Management Group, 1875 Station Parkway NW Andover, MN 55304 J ! 4 CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES, NO R -02 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "SHADY OAK COVE" FOR PENTA MANAGEMENT GROUP ON PROPERTY LOCATED IN SECTION 20, TOWNSHIP 32, RANGE 24, LEGALLY DESCRIBED AS: The south 384,90 feet of the north 854,90 feet of the west 660,00 feet of the Northwest Quarter of the Southwest Quarter of Section 14, Township 32 North, Range 24 West, Anoka County, Minnesota and the north 470,00 feet of the west 660,00 feet of the Northwest Quarter of the Southwest Quarter of Section 14, Township 32 north, Range 24 west, Anoka County, Minnesota, Except the west 25.00 feet thereof taken for road purposes as evidence by Final Certificate recorded as Document No, 788086. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, the applicant has requested a variance to the 500 foot maximum cul-de-sac length provision of Ordinance 10, Section 9,03 to allow two cul-de-sacs to exceed this requirement. The north cul-de-sac of Eagle Street will be approximately 570 feet in length, The south cul,de- sac of Eagle Street will be approximately 740 feet in length and will to approximately 900 feet in the future, WHEREAS, the City Council finds that the special circumstances for the proposed variance are as follows: 1. There is no other feasible way to provide access into or out of the subject property due to the location of wetlands, County roadways and the location of existing development to the south, WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval ofthe plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1, The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any / other agency that may be interested in the site, 5 2, Contingent upon the approval ofthe Rezoning of the property to R-4 Single Family / Urban Residential. If this request fails to be approved, in whole or in part, the preliminary plat shall be considered null and void. 3, Park dedication and trail fees per Ordinance No. 10, Section 9.07, based on the rate in effect at the time of final plat approval. 4, The existing detached accessory building shall be required to be removed or brought into compliance with the urban requirements for detached accessory buildings described in Ordinance 8, Section 4.05. 5. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 6, Such plat approval is contingent upon a development agreement acceptable to the City Attorney, A financial guarantee will be required as a part of this agreement to assure typical subdivision improvements will be completed, Adopted by the City Council of the City of Andover this day of ,2002, CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R, Gamache, Mayor J 6 Shady Oak Cove Plat / [ - ~ ) - I \ 16151' AVE 161S'T AVE e- // l , 8 ~. I~ ~Wk 'I \- ~ ~ ~ I-- ~ ~ 0.- 1\ ':~:~'" ~ tl~ l 16= ~~~ =IDrt ~ 'lk - l~ _~,rn' - =r ~ ,r: <> '\: h I r:, ,l I ~ 17 ... Pr\.'I'r" \~ ~i I~~/~(L~ "' . I; CJ 0 ""'...... u '--'"'" I II o~ t:J II I iii:::. 11\ TfT lJ/ ~". !~ III 111lb' rTTTTlU.// ~ \:2 /E:F ~~:~ / V II~= I II Fl. ~ , J . Project Location Map w~. -7-- . Andover Planning I _J J L-- "" _____~R-R~________~l".^\NAL~ :AI: _ h~.=-_, ..#'" Constance Boulevard N.E. (a.k.a. ~.S.A.H. 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" .......0 :~1'~~ r:l row. 0,) I i __: i I~:.-r...,ff; Vp~""IS,.3~, '7" (I 1) JI~I IL ",GO! "'.I_I=" . ~_~......... ~" lI> '-' rl~ ....-- - '.-.1'.............. -, - "I{ --- --..., 1--- --- I li"'t- , , ................ ~ ""'il . _. ~__ Ii" .- _(I 1 .l;~ i . rt-F:,......~ J ZJo~ 2f~ I ~ I I vi, """",,", - I I .' . , ,.....-- -\ '~ I' I , ~ 111 -+-.+-'--~- 'L. i....., 1'- I I . ., , :! i \ ~--,:-- .-.-.-11 -'-jv J l I era __ '..... _I _.... I . . · - -- t Ir-K--: \1' '. '- _________ - - - ~',-. -~ .- -- -- J ~ ~'- l-....J,---,---I- f- -- ~-""\- 1 ,I A I I I -~~ -"-.- _.!'-'-t- \. L If!1. ._._,_._-_._._.~ I ~!A I ! ;1,A'h j \~'>--3~>~~_1) ~ f-~- -- _'t\,~-l_ -- --1 I ,. -.1-.- . I ' , ' ,/ _ '. i ," --' . _; .-----i l/ i '-', 1-- - - ~'~ L~ ~_ t 1: ,/1 ; , I Dr r- ~ ,I fi:": '- -{----L- .~- ,-I-- .~- --::....- ,~- --' \ I , - , T I I - I I ! -'"(ThjF:;-Jf! I I =:::::> l ! \ 1 ~'-' -- -- --f .. I i/ t:l '/ I I 1 I I j I;:} I I I I : I I II :- ~I / _l.----L---L---l(----L-~~h--L ~--~ \ / ~- -~, , -~--~-~-~--~----~y~ --- " t . .\ ----r- ---/-S-q:UJ--~_Nvt_-I--------:l-, -----, .! (;--------- -$'-' I ,-----------. FROM : Coon Creek waterShed DiSt FRX NO. : 7637550283 Oct. 31 2002 09:54RM Pl . " , / PERMIT COON CREEK WATERSHED DISTRICT 12301 Central Avenue NE, Suite 100 Blaine, MN 55434 PermitNumber: lOll Project: Shady Oak Cove Issued To: Pente Management Group, Ine. 1875 Commercial Blvd, NW Andover, MN 55304 LocatiOIl: Southeast comer of Ranson Blvd. (CSAH 78) and Constance Blvd. (CSAH 20) in Andover, SectiOll 14. Flmnit Application: 02-73 PurpOSt: Construction of water main, storm and sanitsry sewer, and S!reet improvements. At their meeting on October] 4.2002 the Board of Managers of the Coon Creek Watershed District reviewed and appro..-ed your pennit application. The following exhibits are on file describing the approved project: Drainage Area Map, by LSJ Engineering, dated 5/TJ/02, reed. 6/3/02. Sediment Control Structure Detail, by LSJ Engineering, dated 5/23/02, revised 9/16/02, reed. 9/24/02. Runoff Calculations, by LSJ Engineering, dated 4/24/02, r~, 6/3/02, Shady Oak Cove Wetland Delineation Report, by Kjolhaug Environmental Services Company, dated 5/1/02, reed, 5/8102. Traosmittalletter, by LSJ Engineering, dated 9/18102, reed. 9/24/02. Hydrocad calculations, dated 9/12/02, reed, 9/24/02. Soil boring report by STS Consultants, dated 6/03/02, reed. 9/24/02 Preliminary Plat, by LSJ Engineering, dated 9/16102, reed. 9/24/02. Revised Grading & Erosion Control Plan, by LSJ Engineering, dated 10/16/02, reed, 10/25/02. Escrows, $1123.00, reed. 10/25/02. The Board of Managm found the project as planned to be in accordance with the Rules and Regulations, alld Guidelines of the District. and therefore, approved the p=it as requested. A follow up inspection will be conducted at the project site to assure complianee with all stipulations to this Permit Failure to comply with the foregoing may result in the recession oCthe Permit, and is a violation of Minnesota Statute 103D.545. a misdemeanor. This document is not transferable, cc: Score Erickson. City of Andover Ed Manhiescn. MWH Americas, Inc. File # 02-73 -7- Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 7 / P LIC HEARlNG: REZONING (02-05) TO CHANGE THE ZONING DESI TION FROM R-1 SlNGLE FAMILY RURAL RESIDENTIAL TO R-4 SINGLE ILY URBAN RESIDENTIAL FOR SHADY OAK COVE ON PROPERTY L TED AT THE SOUTHEAST CORNER OF THE INTERSECTION 0 "SON BOULEVARD AND 161sT A VENUE NW. (CSAH 20) Mr, Bednarz explained the Planning mmission is asked to review the proposed rezoning to allow the Shady Oak Cove pr . ct to move forward. Motion by Greenwald, seconded by Larsen, to reco end to the City Council approval of the rezoning request based on the fact that times and c ditions have changed. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr, Bednarz stated that this item would be before the Council at the De City Council meeting, .. PUBLICHEARlNG: PRELIMINARYPLATOFASINGLEFAMILY RESIDENTIAL DEVELOPMENT TO BE KNOWN AS SHADY OAK COVE FOR PENTA MANAGEMENT GROUP ON PROPERTY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECT/ON OF HANSON BOULEVARD AND 161sT A VENUE NW. (CSAH 20) Mr. Bednarz summarized the staff report, Mr, Bednarz discussed the findings with the Commission, Commissioner Daninger asked in reference to lot 2, block 2, staff was not recommending in favor of the variance and was the applicant aware of what it takes to make the building conforming, The developer stated it would be impossible to make the building conforming and would need to be removed, Mr, Bednarz stated due to the property owners desire to develop the property, it will become an urban development and it will cause the detached accessory structure to become a non-conforming structure due to its size and it is the property owners action causing the non-conformity, Staff is asking the structure either be removed or brought into conformance with urban residential requirements for accessory buildings, Motion by Gamache seconded by Daninger, to open the public hearing at 7:49 p,m, Motion carried on a 7-ayes, O-nays, O-absent vote, There was no public input. -lOt Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 8 , / Motion by Kirchoff, seconded by Larsen, to close the public hearing at 7:50 p,m, Motion carried on a 7-ayes, O-nays, O-absent vote. Mr, Bednarz stated both ofthe cul-de-sacs exceed five hundred feet maximum width and was talked about during the sketch plan review of the project. Commissioner Falk asked how a cul-de-sac road is calculated, Mr, Bednarz stated this is measured from the first opportunity to take an alternate route, Commissioner Greenwald stated they are rezoning the north portion of the entire parcel because where the cul-de-sac is to the south, will remain R-1. Mr, Bednarz stated this is true, He stated there would be a temporary cul-de-sac, Commissioner Daninger stated the resolution does not indicate the variance for the cul- de-sacs, Mr, Bednarz stated variances for the extended cul-de-sac would need to be added to the resolution, Chairperson Squires asked if it was necessary to have in the resolution a condition regarding the removal of the accessory building, Mr, Bednarz stated if the Commission agrees that the building should be removed, a condition would be needed, Commissioner Greenwald stated on the area that it zoned R-l to the south, are the neighboring property owners aware that this is what is going to happen, Mr, Bednarz stated the property owner was at the sketch plan public hearing and his primary concern was that lie had the potential to develop in the future and that this development did not eliminate his access to the north, He stated the property owner was satisfied that the cul- de-sac could be extended to the south to incorporate his property, Motion by Daninger, seconded by Larsen, to recommend to the City Council approval of Resolution No. _, approving the Preliminary Plat for Shady Oak Cove subject to the conditions in the attached Resolution with the addition of item six, a variance to the two cul-de-sacs, Eagle Street on both ends of the cul-de-sac and add item seven that the condition to the preliminary plat, block 2, lot 2, that the outbuilding is removed or reconfigured to become conforming to the urban residential requirements, Motion carried on a 7-ayes, O-nays, O-absent vote, Mr. Bednarz stated that this item would be before the Council at the December 17,2002 City Council meeting, ) -/1- (}O) \ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator#' Bill Ottensmann, City Engineer (f!) FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/Order Feasibility Report//02-48/Shady Oak Cove - Engineering DATE: December 17, 2002 INTRODUCTION The City has received a petition from the developer of Shady Oak Cove requesting the improvement of sanitary sewer, watermain, streets and storm sewer (see attached petition), Project 02-48, DISCUSSION This item is contingent upon approval of the preliminary plat by the City Council. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 02-48, Shady Oak Cove, Respectfully submitted, ~~~ , ) cc: Mike Quigley, Emmerich Development Corp" 1875 Station Parkway NW, Andover CITY OF ANDOVER \ COUNTY OF ANOKA / STATE OF MINNESOTA RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STREET AND STORM SEWER ,PROJECT NO, 02-48, IN THE SHADY OAK COVE. WHEREAS, the City Council has received a petition, dated December 9. 2002, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1, The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous, 2, Escrow amount for feasibility report is $5.000,00 3, The proposed improvement is hereby referred to the TKDA and they are , ) instructed to provide the City Council with a feasibility report, MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 1 ylh day of December ,2002, with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ::t-o;p:t:Jfj;:::., \ EMMERICH December 9, 2002 Andover City Engineer 1685 Crosstown Blvd, NW Andover, MN 55304 Re: Proposed Shady Oak Subdivision Emmerich Development Corp, does hereby petition for improvements of the construction ofwatermain, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvements to be assessed against the benefiting property which is described as: Shady Oak Cove , / Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $5000.00 for the feasibility report expenses. Sincerely, /y~~~ Mike Quigley Emmerich Development Corp. , 1875 STATION PARKWAY NW. ANDOVER. MN 55304 PHONE 763,755,6554 FAX 763.755,6311 @ '. ! CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administratof{!/' Will Neumeister, Community Development Director itlt./'- FROM: D. Tyler Mckay, Associate Planne#t SUBJECT: Consider Rezoning! R-l to R-4/ Constance Corners - Planning DATE: December 17,2002 INTRODUCTION The Mayor and Councilmembers are asked to review the proposed rezoning to allow the Constance Corners project to move forward, DISCUSSION As with all rezonings, the City must meet one of the two following findings that are provided by ) state statute: 1. The original zoning was in error, 2, The character of the area or times and conditions have changed to such an extent to warrant the Rezoning, The property is located within the 2020 Metropolitan Urban Service Area (MUSA) and also within the current phase of sewer expansion (2000-2005) in the City's Comprehensive Plan, Times and conditions have changed with the availability of utilities and it is appropriate to rezone the property at this time to allow an urban residential development. Attachments Ordinance Amendment Location Map P & Z Minutes Planning and Zoning Recommendation The Planning Commission unanimously recommended to the City Council approval of the rezoning request. ACTION REQUESTED The Mayor and Council members are asked to recommend approval of the rezoning request based on the reason that times and conditions have changed, / / Resp~~ D. Tyler McKay Cc: Greg Schli~ 3564 Rollingview Drive, White Bear Lake 55110, -2- - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO,8 AN ORDINANCE AMENDING ORDINANCE NO, 8, SECTION 6,03, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance 8, Section 6,03, The Zoning District Map of the City of Andover is hereby ainended as follows: 1) Rezone land from R-l, Single Family Rural Residential to R-4, Single Family Urban Residential legally described as: The Northeast Quarter of the Southeast Quarter, except the north 208,00 feet of the ease 520,00 feet thereof, Section 14, Township 32, Anoka County, Minnesota EXCEPT that part of said Northeast Quarter of the Southeast Quarter lying within the Right-of-Way of the Burlington Northern and Santa Fe Railroad Subject to Anoka County Highway Right -of-Way Plat No, 20, Subject to Right-of-Way of County Road No, 18, 2) All other sections of the Zoning Ordinance Shall remain as written and adopted by the City Council of the City of Andover, Adopted by the City Council of the City of Andover on this _ day of 2002, CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -3- Constance Corners Plat - II lu ~ A~ : :: Ati \\) : 'l n L I /, .~' V ~ ~ ~ C-----1,r,; f- -VJ' I J/ (I _ - ~ ~ f-. Ii I 1h II ~~ 1 1111STAve r- JL ~ c- f-- ~y- ~I{!t ~L ~ 111111 m ~~~~7 --1 _ ~ - ~tffiffi - t33[RQ ~ v-/ /~\ill- I~~~ ~ = ~ '" ~\2r ~~ ~ = --, ,{(- o? ~ ~ \?'^' (Y:.Y ~ ---' J'- illt- Y/'fYj A1~ - ~ ~~ VI ~ - ~ - - '" ^ ~ ~ / / ~: ~,~~ \ I ~~ /:...< ^- ~~, \\ , / Project Location Map W~E . . -If- Andover Planning Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 9 1 . PUBLIC HEARlNG: REZONING (02-06) TO CHANGE THE ZONING DESIGNATION FROM R-1 SINGLE FAMILY RURAL RESIDENTIAL TO R-4 SINGLE FAM1LY URBAN RESIDENTIAL FOR CONSTANCE CORNERS ON PROPERTY LOCATED AT 16034 CROSSTOWN BOULEVARDNW. Mr, McKay explained the Planning Commission is asked to review the proposed rezoning to allow the Constance Corners project to move forward. Mr, McKay discussed the findings with the Commission, He stated there are no outstanding issues to be addressed and there will be no variances needed with this development. Commissioner Gamache stated when they first saw this, there were some outlots they were setting up to possibly sell to the church and he wondered ifthey were still interested in purchasing them, Mr. McKay stated the church decided to not go ahead with it but he was approached today and told that the church is again interested in it but there has been no discussion and he planned on talking to the church about it to see what they had in mind, He stated it would involve selling five additional feet up in the north east section and there would be enough room for this, Chairperson Squires asked in item 12, what the sign would look like, Mr, McKay ; showed a drawing of the sign, Mr, McKay stated this conformed to all the requirements the City currently has, Commissioner Kirchoff asked if the sign was lighted. The developer stated they did not have an association that would be able to maintain it, but something could be worked out if it was required, Commiss~oner Daninger asked ifthere was any question regarding utilities, Mr, McKay stated there was access to City water and sewer for the north ofthe development but in the cul-de-sac area and a couple of lots at the south end has not been determined yet if it will come through Red Pine Fields or if a lift station would need to be put in and this would be determined with a feasibility report, McKay stated this may need to wait until the capacity would be brought up if one of the options does not pull through, Commissioner Daninger asked if this waits, does this get developed, Mr, McKay stated it would be developed but what he was told by the Assistant City Engineer, it would have to wait until the capacity was brought from the south. Mr. Bednarz stated the City would not issue permits on those properties until sewer was available. Motion by Greenwald, seconded by Larsen, to open the public hearing at 8:06 p,m, Motion carried on a 7-ayes, O-nays, O-absent vote. Mr, Leon Opatz, 1321 Andover Boulevard stated he would clarify the water and sewer issue, He showed a layout of the property and stated there was an existing water and / -5- Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 10 / sewer stub from Red Pine Field, up at the north end and about six hundred feet from their property, He stated the latest discussion they have had with the engineering staff was to extend the water and sewer from the north end of the project and would extend all the way through the development into the wetland to accommodate the homes to the south, He stated they would construct a gravity sanitary sewer which would extend to the lift station, Commissioner Gamache asked if they needed to get approval from the watershed to bring the sewer through there, Mr, Opatz stated they would need to get their approval along with the DNR approval. Chairperson Squires stated there are items listed in the resolution which would require those approvals, He stated there may need to be some engineering issues that would need to be worked out before building permits would be issued, Mr, Bednarz stated the feasibility report would raise those issues when done, Motion by Gamache, seconded by Kirchoff, to close the public hearing at 8:12 p,m, Motion carried on a 7-ayes, O-nays, O-absent vote. Commissioner Larsen asked if the cul-de-sac on Sycamore Street would need a variance. Mr. McKay stated they would not need a variance for the length, ) Commissioner Daninger stated in the future to have larger maps in the meeting packets for review, Commissioner Greenwald asked ifthe property owners could work out the five foot issue on their own, Mr. McKay stated he believed they could work this out. Commissioner Kirchoff asked if this development would require turn lanes because it is a County Road. Mr. McKay stated he has not gotten any information from the County requiring the turn lanes, Mr, Bednarz stated they do not have review comments from the County regarding the plat, but there is the boiler plate statement in there and that requirement, if they choose to make it, will appear at the time that they want to get a right of way permit. Motion by Greenwald, seconded by Kirchoff, to recommend to the City Council approval of the rezoning request based on the reason that times and conditions have changed, Motion carried on a 7-ayes, O-nays, O-absent vote, Mr, Bednarz stated that this item would be before the Council at the December 17, 2002 City Council meeting, ~ j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W.. ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ ~ Will Neumeister, Community evelopment Director' FROM: D, Tyler Mckay, Associate PlannerJJ!/'1 SUBJECT: Consider Preliminary Platt Constance Corners-Planning DATE: December 17, 2002 INTRODUCTION Mayor and Councilmembers are asked to review the preliminary plat submitted by Bruggeman Properties, LLC of Constance Corners, an urban residential plat creating 42 single family residential lots to be created from property located to the southwest of the intersection of Crosstown Boulevard and 1615t Ave NW (CSAH 20), The proposed project area is / approximately 36.8 acres and would include 42 units, The proposed density (1.14 units per acre) conforms with the low density land use designation from the Comprehensive Plan for the property which allows up to 3 units per acre without PUD review, DISCUSSION Review Process Ordinance 10 outlines the requirements for preliminary plat review. The City Council in its review of a preliminary plat shall determine whether the proposed subdivision is in conformity with the Comprehensive Plan, and shall take into consideration the requirements of the City and the best use of the land. Particular attention shall be given to the arrangement, location and widths of streets, drainage, lot sizes and arrangements, 9.02,9.03 Street Plan The proposed project would be provided access from 1615t Ave NW (CSAH 20) from the north, Crosstown Boulevard (CSAH 18) from the east and Sycamore St. from the south, A public street to be named Sycamore would be extended into the project and end in a cul-de-sac, The street will be 30 feet wide within a 60 foot wide right of way as required by the City's minor urban street requirements, Boulevard Sodding Four inches of black dirt and sod are required to be installed within all boulevard areas, / 9.04 Easements The standard urban drainage and utility easements (ten feet wide along front and rear property lines and 5 feet wide along side property lines) will be provided as a part ofthis project as indicated on the preliminary plat. Additional easements will be established to cover the storm / water pond and wetland areas as indicated on the grading plan, 9.06 Lots All of the lots will meet or exceed the R-4 Single Family Urban Residential requirements as indicated on the attached preliminary plat drawing, Buildability requirements of Ordinance No.1 0 Section 9.06a(1) All lots are required to meet the provisions of Ordinance No, 10, Section 9,06a(l) which relates to lot size and buildability requirements. The applicant has demonstrated that each of the lots will be buildable, Ordinance 114, Wetland Buffer, further regulates lots adjacent to wetlands and storm water ponds, This ordinance requires a minimum of 116.5 feet between the front property line and either the delineated edge of a wetland or the 100 year flood elevation adjacent to a storm water pond, Although the location of the wetland buffer needs to be adjusted to be measured from the 100 year flood elevation of the storm water pond in the northeast corner of the development, with this adjustment all of the proposed lots will meet the requirements of Ordinance 114, Variancefor cul-de-sac length Sycamore currently ends in a dead end street with a length of775 feet. The applicant proposes extending Sycamore by 274 feet into a cul-de-sac, Ordinance 10, Section 9,03 G defines the maximum length of a cul-de-sac as being five hundred (500') feet as measured along the centerline from the intersection to the centerline of the cul-de-sac area, With the railroad to the west and wetlands to the north and east, a though street from Sycamore would not be possible, The only alternative for development is to grant a variance to the cul-de-sac length due to these unique land characteristics, In the past variances of this kind have been allowed due to similar terrain features, Among these are, EI Dorado Estates, which was approved with a variance to allow a 940 foot cul-de-sac for EI Dorado Street, Rolling Forest was approved with a variance to allow a 1455 foot cul-de-sac for Navajo Street, and Prairie Oaks was allowed with a variance for a 950 foot cul-de-sac on 154th Lane, Outlot A Outlot A is a small sliver of land at the Southwest corner of the Preliminary Plat. The purpose of this outlot is to be purchased and combined with the adjoining property, A condition of the Preliminary Plat resolution will be, Outlot A will not be created unless it is purchased by the adjacent property owner. Otherwise, it will become part of the lot it is currently adjoined to within this Plat. 9.07 Parks, Park Dedication The Park and Recreation Commission recommended that park dedication fees be collected for this development. The developer is also required to meet the following City Ordinances and all other applicable ordinances: / 2 Ordinance No, 8, the Zoning Ordinance I Ordinance No, 10, the Platting and Subdivision Ordinance Ordinance No, 107, Shoreland Management Ordinance Ordinance No, 108, Flood Plain Management Ordinance Ordinance No, 114, Wetland Buffer Ordinance Ordinance No, 214, Diseased Shade Tree Ord, & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U,S, Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU, Anoka County Transportation Department, and any other agency that may have an interest in the site), Initial contact shall be made with the City Engineering Department regarding this item, Attachments Resolution Location Map Preliminary Plat (llxl7 in packet) Grading Plan (llxl7 in packet) P&Z Minutes Planning and Zoning Recommendation The Planning-Commission unanimously recommended to the City Council approval of the Preliminary Plat. ACTION REOUESTED The Mayor and Councilmembers are asked to recommend approval of the Preliminary Plat for 'Constance Corners' subject to the conditions in the proposed resolution, ~l~ , Tyler Mckay Cc: Bruegggeman Homes, 3564 Rollingview Drive. White Bear Lake, MN 55110 3 CITY OF ANDOVER COUNTY OF ANOKA / STATE OF MINNESOTA RES, NO R -02 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF 'CONSTANCE CORNERS' FOR BRUEGGEMAN HOMES ON PROPERTY LOCATED IN SECTION 14, TOWNSHIP 32 RANGE 24, LEGALLY DESCRIBED AS: THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER, EXCEPT THE NORTH 208,00 FEET OF THE EAST 520,00 FEET THEREOF, SECTION 14, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, EXCEPT THAT PART OF SAID NORTHEAST QUARTER OF THE SOUTHEAST QUARTER LYING WITHIN THE RIGHT-OF-WAY OF THE BURLINGTON NORTHERN AND SANTA FE RAILROAD. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1, The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Transportation Department, and any other agency that may be interested in the site, 2, Contingent upon the approval of the Rezoning of the property to R-4 Single Family Urban Residential. If this request fails to be approved, in whole or in part, the preliminary plat shall be considered null and void, 3. Park and trail dedication per Ordinance No, 10, Section 9,07 based on the fee Ordinance in effect at the time of final plat approval. 4, Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 5, Such plat approval is contingent upon a development agreement acceptable to the City J Attorney, A financial guarantee will be required as a part of this agreement to assure typical subdivision improvements will be completed, 4 I 6, Contingent upon outlot A existing only for the purpose of purchase and absorption of the adjacent property to its south, Adopted by the City Council of the City of Andover this 17 day of December, 2002, CITY OF ANDOVER ATTEST: Michael R, Gamache, Mayor Victoria V olk, City Clerk , / 5 Constance Corners Plat II Iff - ~w - J MTI) - 'l \ T\\ L I / V I- ;-- V [ l---,!A! l- ) H7 l W f- r- lI; f-,- ( I I 1 - ,--I- - .-., h\--;L n: bt~ '''''''' ~ I-- - f- ~ ci r:: ~ I f- I-:j ~ - ,---J f- I -;A'fl - i\'~ ~ I '~"~~ I-- - , ~~ ~~ li= ' , I-- ~r ~ -;; I~~ ~~ <~W~ - r - I- f> - J~ v;t\ I-- I-- ~ :~ r- I-~~.L/I\~\I/ "/ f- H~ - t= I-~ I III II c- R~I\I,f ~ V / 'I ~ ./ '/ ~ c- ~~, '~ , ; . 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""" I-.r. .c.~ 'I ,,\... ....-~ . I -" --=:,. J ''', -:: '- ~. f " J ~-~ " J I .' . : -.- . ' " ~ - ,,,,,,,,,,: ' I ij' . "..... . \ ... I It i - ' ," . , 7 ., f~ . I I L! .' ~I' . . -l1rlr- - Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 11 , .. PUBLIC HEARlNG: PRELIMINARY PLAT OF A SINGLE FAMILY / RESIDENTIAL DEVELOPMENT TO BE KNOWN AS CONSTANCE CORNERS FOR BRUEGGEMAN HOMES ON PROPERTY LOCATED AT 16034 CROSSTOWN BOULEVARD NW. Mr, McKay explained the Planning Commission is asked to review the preliminary plat submitted by Bruggeman Properties, LLC of Constance Corners, an urban residential plat creating 42 single family residential lots to be created from property located to the southwest ofthe intersection of Crosstown Boulevard and 161 sl Avenue NW (CSAH 20), The proposed project area is approximately 26,8 acres and would include 42 units. The proposed density (1.l4 units per acre) conforms with the low density land use designation from the Comprehensive Plan for the property which allows up to 3 units per acre without PUD review, Mr, McKay further discussed the information with the Commission, He stated the proposed project would be provided access from 161s1 Avenue NW (CSAH 20) from the north, Crosstown Boulevard (CSAH 18) from the east and Sycamore Street from the south, A public street to be named Sycamore would be extended into the project and end in a cul-de-sac, The street will be 30 feet wide within a 60 foot wide right of way as required by the City's minor urban street requirements. Mr, McKay stated four inches of black dirt and sod are required to be installed within all boulevard areas, The standard urban drainage and utility easements will be provided as a part of this project as indicated on the preliminary plat. All of the lots will meet or exceed the R-4 Single Family Urban Residential requirements as indicated on the preliminary plat drawing, Mr, McKay stated the Park and Recreation Commission recommended that park dedication fees be collected for this development. Motion by Greenwald, seconded by Larsen, to open the public hearing at 8:06 p,m, Motion carried on a 7-ayes, O-nays, O-absent vote, There was no additional public input. Items ten through twelve were opened, discussed and closed at the same time, Motion by Gamache, seconded by Kirchoff, to close the public hearing at 8:12 p,m, Motion carried on a 7-ayes, O-nays, O-absent vote, Motion by Greenwald, seconded by Gamache, to recommend to the City Council approval of Resolution No, _, approving the Preliminary Plat for "Constance Corners" subject to the conditions in the proposed resolution and the changes specified in the engineering department's memo, -b"- Regular Andover Planning and Zoning Commission Meeting Minutes - November 26, 2002 Page 12 / Commissioner Daninger asked if they needed a condition for a cul-de-sac variance, Mr. McKay stated he believed they did not need one but would look into it. Motion carried on a 7-ayes, O-nays, O-absent vote, Mr, Bednarz stated that this item would be before the Council at the December 17, 2002 City Council meeting, 'BLIC HEARlNG: SPECIAL USE PERMIT (02-13) FOR AN AREA ID TIFICATION SIGN FOR CONSTANCE CORNERS ON PROPERTY LO 'ED AT 16034 CROSSTOWN BOULEVARD NW Mr. McKa explained that Bruggeman Properties wishes to install two permanent area identificatio igns at the entrances to Constance Corners, a proposed 42 unit single family develop ent on Crosstown and 1 60th Avenue, Mr, McKay discuss the information with the Commission, He stated Bruggeman Properties wished to i tall two permanent area identification signs at the entrances to Constance Corners, a pr osed 42 unit single family development on Crosstown and 160th A venue, He stated Hi area identification signs for this development would not have a negative effect on the rrounding area, and is a standard addition to a number of developments within Andover, Motion by Greenwald, seconded by sen, to open the public hearing at 8:06 p,m, Motion carried on a 7-ayes, O-nays, O-a ent vote, There was no additional public input. Items en through twelve were opened, discussed and closed at the same time, Motion by Gamache, seconded by Kirchoff, to clos the public hearing at 8: 12 p,m, Motion carried on a 7-ayes, O-nays, O,absent vote, Motion by Greenwald, seconded by Larsen, to approve the ecial Use Permit (02-13) be approved subject to the conditions in the proposed resolution, Mr, Bednarz stated they would like to have some type of graphic regarding the sign, Motion carried on a 7-ayes, O-nays, O-absent vote, Mr, Bednarz stated that this item would be before the Council at the Decembe City Council meeting, ~/- @ CITY OF ANDOVER J 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~ Bill Ottensmann, City Engineer (0 FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/Order Feasibility Report//02-45/Constance Corners - Engineering DATE: December 17, 2002 INTRODUCTION The City has received a petition from the developer of Constance Corners requesting the improvement of sanitary sewer, watermain, streets and storm sewer (see attached petition), Project 02-45, DISCUSSION This item is contingent upon approval of the preliminary plat by the City Council. Note: WSB is recommended to prepare the feasibility report, If the City Council recalls, WSB prepared the Rural Reserve Study and staff was very satisfied with the engineering consulting services they provided, ACTION REQUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for Project 02-45, Constance Corners, Respectfully submitted, ~~, Todd Haas \j(}.., cc: Gregory Schlink, Bruggeman Properties, 3564 Rollingview Dr" White Bear Lake, MN 55110 CITY OF ANDOVER , COUNTY OF ANOKA J STATE OF MINNESOTA RES, NO, MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN, STREET AND STORM SEWER ,PROJECT NO, 02-45, IN THE CONSTANCE CORNERS, WHEREAS, the City Council has received a petition, dated November 20. 2002, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous, 2, Escrow amount for feasibility report is $1.000,00 3, The proposed improvement is hereby referred to WSB and they are instructed to provide the City Council with a feasibility report, MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 17'h day of December ,2002, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk \ t!RUGGt~ oo-4~ "- ~~,"eMES r-; ,__ Building Quality Since 1959 r--- rr f~ r)F-r~ "_ < ---.........' .,'- ." '.' -- I <,,'c'I I i 2 - ~.:...., :":'i~7 i L:" - Cr";--:----, ~"< November 13, 2002 I v f"),...--:.-.. ; , (; t /!~~7?'>:_~) i City Engineer _.~.. ::::.J ~ ;' City of Andover -_J 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Proposed Constance Corners Subdivision Dear City Engineer, Bruggeman Properties, LLC does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvement to be assessed against the benefiting property which is described as: Constance Corners " Said petition is unanimous and the public hearing may be waived, We request the feasibility report be prepared as soon as possible, We have enclosed a check for $1,000,00 for the feasibility report expenses, We understand the $1,000.00 fee will be credited towards the 15% improvement escrow, Sincerely, G:t;~h:~ d Bruggem' Properties, LLC \ / C:\WINDOWS\Desktop\Greg's Documents\Projects\Andover\Constance Comers\AndoI11302TMcKayb.doc 3564 Rollingview Drive, White Bear Lake. Minnesota 55110 ,651-770,2981 . Fax 651-770-9273 MBL# 4062. www,bruggemanhomes,com , MBL# 20267029 @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator 711/ FROM: Vicki V olk, City Clerk SUBJECT: Consider Adoption/2003 Fee Ordinance DATE: December 17,2002 INTRODUCTION A revised fee ordinance is adopted yearly by the City Council. All of the fees charged for service are included in the attached ordinance. / DISCUSSION The majority of the fees stayed the same with the exception of some building permit fees that increased to cover the cost of inspections and paperwork. Some fees, such as Street Opening Permits, have been moved from one department to another depending on which department does the inspections. Notable changes in Ordinance 260 are as follows: Water Rates: Increases are consistent with the water rate study that was done by the Finance Department. No increases are proposed for sanitary sewer rates. Trail Fees: Increase reflects the recommended fee of $523,00 per unit and is based on recommended but not adopted 1999 rate times the Engineering News Record Cost Index for 2002, Tobacco License Fee: The 2004 fee is doubled to account for additional reporting and police enforcement activities associated with licensing. On-Sale Intoxicating Liquor License Fees: The 2004 fee is increased to account for additional reporting and police enforcement activities associated with licensing. This puts us more in line '. with other communities, . / ACTION REQUIRED The City Council is requested to adopt Ordinance 260E, establishing fees for 2003. Respectfully submitted, J tJ:.L. iJrt& Vicki V olk City Clerk / / CITY OF ANDOVER DRAFT COUNTY OF ANOKA DRAFT STATE OF MINNESOTA ORD. NO, 2W 260E / AN ORDINANCE AMENDING ORDINANCE NO, 260, ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year ~ 2003. Administration: Administrative Fee (non project related activity): 25% of total labor charaes for overhead costs Approval/Recording of Deeds: Abstract Property $30.00 Includes Anoka County Fee $20.00 + Staff Time Torrens Property $45.00 Bad Check Fee: $30.00 ,L .1. . .L__U L' . , Canvasser/Solicitor License: N/C - 30 day license City Publications: Budget $25,00 Financial Statements $25.00 Comp Plan $25,00 Copies: (per sheet) / Up to 8 Y:z" x 14" $0,25 Oversize $0.50 18"x24" $2.50 24"x36" $3,00 Larger Sizes $6.00 Surveys up to 11 "x17" $2.50 $&.-00 Surveys Requested by Owner $1.00 Ordinance 8 $25.00 Ordinance 1 0 $10.00 All other Ordinances $1,00 Dog Licensing: Yearly License $3,00 per year Commercial Kennel (more than 3 dogs) $250,00 includes mailing labels Commercial Kennel Recording Fees Abstract $30.00 Includes Anoka County Fee + Staff Time Torrens $45,00 Private Kennel (more than 3 dogs) $200.00 includes mailing labels Annual Kennel Renewals $25,00 / G:\DATAIEVERYONEI03 Fees Working Files12003 Fees with Old.DOC Page 1 Facility Use Fees: Sunshine Park Gazebo Rental $25,00 per 4 hour period Sunshine Park Conference Room $50.00 refundable key/damage deposit , Sunshine Park Building - Athletic Assns $50.00 refundable key/damage deposit ; City Hall Conference Room A $50,00 refundable key/damage depos~ for meetings after 4:30 p.m. City Hall Conference Room B $50,00 refundable key/damage depos~ for meetings after 4:30 p.m. City Hall Front Conference Room $50,00 refundable key/damage deposit Council Chambers $50,00 refundable key/damage deposit City Hall Lunchroom $50,00 refundable key/damage deposit Field Lights $50.00 refundable key/damage deposit 260D, 8/5/02 False Alarm Fine (Police & Fire): $75.00 after 3 false alarm calls in a calendar yr Garbage Hauler License: $75.00 per year + $25,00 per truck inspection $25,00 re-inspections per truck Horses: Boarding & Stable Fee of Stray Horses By City Per contracted rate + 25% administrative fee Impoundment of Horses (city ordered) Per contracted rate + 25% administrative fee Transportation (trailer rental) Per contracted rate + 25% administrative fee Liquor: 3.2 % Malt Liquor Non Intoxic:ltinq Off Sale $75.00 per year - 2004 fee On Sale $200,00 per year - 2004 fee Temporary On Sale $25,00 - 3 day maximum Intoxicatinq: Sunday Liquor $200.00 per year - 2004 fee On Sale Liquor $4,500.00 $5,250- per year - 2004 fee On Sale Wine $500.00 per year - 2004 fee Off Sale Liquor $200.00 per year - 2004 fee Maps: City Maps $2,00 Zoning Maps 11 "x17" colored $3,50 Topographical Maps $11.00 per acre Full Size Color Maps 36"x36" $15.00 Custom GIS Maps Time and materials Notary Fee: $3,00 per document Outdoor Food & Beverage SaleslTemp. Retail Food Establishment: $25,00 -10 day license Outdoor Party Permit Fee: $5,00 Barricades $50,00 refundable damaqe deposit Outdoor Promotional Fee-Temporary: $100.00 per event Peddler License: $50,00 - 30 day license Project Recovery Rate Factor: Engineering Inspection Services 2,9 x hourly rate City Staff Services 2.0 x hourly rate (All projects directly related to staff time, All public & private improvement projects,) "- Special Assessment Searches: $20.00 each , / Therapeutic Massage Establishment **: All fees include investigation fee Single Application Fee $200.00 Corporate Application Fee $300.00 G:\DATAIEVERYONE\03 Fees Working Files\2003 Fees with Old.DOC Page 2 $300.00 $150,00 $150.00 Annual! / $100.00 pcryc3r 2003 Fcc $200,00 - 2004 Fee Transient Merchant License: $25,00 - 7 da license Tree Trimmer License: Commercial License Fee $30,00 er ear " / G:\DATAIEVERYONE\03 Fees Working Files12003 Fees with Old. DOC Page 3 , $5.00 $25.00 $25.00 $50,00 State Surchar e Add 50 $47.00 established under state bid code $4,00 1, State of Minnesota Building Valuation Data, Dated May 1998. 2, Fees for Commercial Buildings Computed on Contract Bid Price. 3. Plan Check Fee shall be 65% of Permit Fee, 4, Fees shall be based on the 1997 Uniform Building Code Schedule 1A. 5, The above fees apply to all new construction, alterations & re airs, Contractor Licenses: Contractor Verification Fee $5.00 Contractor License $30,00 Demolition Permits: / Single Family Structures $60,00 Two Family Structures $80.00 SinglelDouble Garages $25,00 Barns $25,00 Multiple Family Structure First Two Units Each Additional Unit Commercial Units / G:\DATAIEVERYONE\03 Fees Working Files12003 Fees with Old.DOC Page 4 Plan Check fer Trees Protectionllns ection: $65.00 Plan Check Fees: Residential Commorci:11 , Plumbing: (per opening) Re-roofin Permit: Rental Housing License (see ord.): Structures without fire suppression systems $75,00 per unit inspected every two years (except owner occupied) Bldg code & fire code inspections Structures with fire suppression systems $52,00 per unit inspected every two years (except owner occupied) Bldg, Code & fire code inspections, This includes common areas in the building, . . Well & Se tic Verification Processin G:\DATAIEVERYONE\03 Fees Working Files\2003 Fees with Old. DOC Page 5 En ineerin Curb Cut Permit: . . Flood Zone Search/Ma $15.00 , Rights-of-Way Permit Fee Structure: Annual Registration Fee $50.00 Excavation Permit Fee $200,00 Per Add't1 Excavation (paved area) $30,00 Per Add'tl Excavation (unpaved area) $15,00 Trench Fee Underground UtilityfTelecom Installation Directional Boring or Tunneling (in addition to $40.00 per 100 L.F. excavation permit fee) Underground UtilityfTelecom Installation Open $55,00 per 100 L.F, Trenching (in addition to excavation permit fee) Overhead UtilityfTelecom Installation (in addition $5.00 per 100 L.F, to excavation permit fee) Obstruction Permit Fee $50,00 Permit Extension Fee $55,00 Mapping Fee $50,00 ($10,00 if in the City format) Delay Penalty (up to 3 days late) $60,00 (each day late over 3 days) Plus $10,OO/Day Individual Service Work in the Right-of-Way $1 0, OO/service / Per Lot Fee (Can be used as an alternative for new developments) Urban Rural Connexus Energy $31,OO/lot $35,OO/lot Reliant Energy $39,OOllot $60,OO/lot Qwest $24.001l0t $40,OOllot AT&T $34,OO/lot $47.001l0t Special Assessment Costs (Estimated): See Development Contract Escrows Street 0 enin Permit Sewer & Water: Trail Fee (Bikeway/Pathway): Residential Commercialll ndustrial Vacation of Easement Recording Fee: Abstract $30.00 - County Fee Torrens $45,00 - Coun Fee G:\DATA\EVERYONE\03 Fees Working Files\2003 Fees wrth Old. DOC Page 6 Development Contract Escrows 1, Developer's Improvements \ Erosion Control, ,......""....,..""....,.".,....,...."....,..,..,...,...., ,..,...,..,.,...,.....,....,...."......., ,..." $750,00 / Tree Protection "..,...,.",., ..", .."",.,."., ,., .,.."",.,.,.",.."."" ,.".,.,., ""..,.,." ..,." ."",..."." ,...". $750.00 Street Sweeping,.."..........".....,......,....,..........,.,.,..,...."....,..."...."",....,.....,.."...,..."..,'" $1 ,000,00 Iron Monuments .""....".", "., ..,.""..,.."".,.".", ..,.,.." '" ..,." "".,."".,.,.." ." ,.,.""""....""""". $50/Lot Grading, Clearing & Grubbing Certification, As-Builts..,.......,......... Value of Work Not Completed Tree Removal...,......" ,...,....."......",......".......,........"....,.......,....,..,",.....,....."........,..,.. $1,000,00 Installation of Street Lights,..,.........,....,....,........,......................,.., Value of Work Not Completed Grading Certification & As-Builts ....."..,......."..,.""...,..,...."...""........,.......,...".,.....".....$2,500,00 The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. 2, Development Contract Security Requirements ,........,......,........,105 % ~ of estimated project cost (city installed Improvements) (public portion) based upon feasibility report 3. Development of Feasibility Report ....,......................................,..........,...................,..,....,.., $5,000.00 Special Assessment Costs (estimated) 1, Estimated Construction Costs (costs vary according to project requirements): ../ Lateral Sanitary Sewer ../ Storm Sewer ../ Trunk Sanitary Sewer ../ Streets , , ../ Lateral Watermain ../ Sidewalks / ../ Trunk Watermain ../ Other All project cost estimates are identified within the project feasibility report, The construction cost estimates are based on current industry construction cost standards, The final construction costs are based on competitive bids and final construction quantities. 2, Estimated Project Expenses: ../ Engineering - The estimate is based upon project size, scope and complexity, The amount assessed is based upon billable hourly rates times project recovery rate factor, ../ Aerial Mapping - 1 % of Street. The estimate is based upon 1 % of the value of the street construction, The final value is based upon 1% of the final street costs, ../ Administration - 3%, The estimate is based upon 3% of the estimated construction cost. The final value is based upon 3% of the final construction cost. ../ Assessing - 1 %. The estimate is based upon 1 % of the estimated construction cost. The final value is based upon 1 % of the final construction cost. ../ Legal - Legal costs will be actual billing pluc 25% ../ Easement - Estimates are project specific. ../ Advertising - Project specific ../ City Costs - Includes inspection and all city related project costs, ../ Street Signs - The cost is based upon the size of the project. Includes labor, materials and 25% administrative processing fee. ../ Construction Interest - Rate is determined at time of project estimate, ../ Bonding - 0.5% of total project cost ../ Drainage Plan - 0,3% of street & storm sewer costs " / 3, Crack Seal and Seal Coating: $1,00 x sq_ yd, of paved street surface G:\DATA\EVERYONE\03 Fees Working Files\2003 Fees with Old.DOC Page 7 Fire Accident Response Fees **: Each Fire Engine/Pumper $250,00 per hour \ Each Utility Vehicle or Pickup $125,00 per hour / Each Firefighter $11,50 $10,00 each, per hour Chief(s) response $75.00 per hour Fire Marshal response $50.00 per hour ** Fees would be charged to the insurance companies of the parties involved, Fire officer would collect information needed to charge on the scene, The resident, should the insurance company not pay, will not be responsible for the char es. Co ies of Fire Re orts: $20.00 Buildin Re-ins ection Fees: $47.00 er hour Burnin Permits: $20.00 Fire & P rotechnics S ecial Effects: $250,00 Gas Pipeline Response Fees **: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup $125,00 per hour Each Firefighter $11,50 $10,00 each, per hour Chief(s) response $75,00 per hour Fire Marshal response $50,00 per hour ** This fee would be charged to contractors or sub-contractors who hit properly marked gas \ lines, Charges would not apply to residents who hit a as line, Home Occu ation Ins ections: $47,00 Other Ins ections as Re uested: $47,00 Permits outlined in Article 1, Sec 105, $25.00 1997 UFC: S eciallnvesti ation as Re uested: $47.00 er hour \ / G:\DATAIEVERYONE\03 Fees Working Files12003 Fees with Old. DOC Page 8 Parks Ball Field Usage: \ Adult Rec Play $75,00 per team, per season $10,00 additional, per player, non-resident fee Youth Rec Play $0,00 per team, per person $0,00 additional, per player, non-resident fee Note: Includes the use of fields for both lighted and non-lighted Field without Lights $15.00 per hour or (Private Use) $75.00 per day Field with Lights $20.00 per hour or (Private Use) $100,00 per day Rental Eouipment for Tournament Limer $3,00 per tournament Lime $3.50 per bag Drag $1.50 per tournament Hose and Nozzle $1,50 per tournament Batter's Box $1.50 per tournament Weekend Tournaments No Field Maintenance/Adult $206.00 tournament fee for the park plus $154,50 field usage fee per field , No Field MaintenanceNouth $206,00 tournament fee for the park plus / $77,25 field usage fee per field, youth organizations not affiliated with Andover Youth With Field Maintenance/Adult $515,00 tournament fee for the park plus $154,50 field usage fee per field With Field MaintenanceNouth $515,00 tournament fee for the park plus $77,25 field usage fee per field, youth organizations not affiliated with Andover Youth Note: 1 day tournaments will be charged 75% of the tournament and field usaoe fee. Hockey Rinks: Rink without lights (Adults) $25,00 per day Rink with Iiohts (Adults) $12,00 per hour Park Dedication Fees: Single Family Residences $1,700,00 per unit Town Home and Twin Home $1,700,00 per unit Apartment (Multi-Family) $1,700,00 per unit Lot Splits $1,700.00 per unit Commercialll nd ustrial 10% of market value of land (per Ord, 10 Sec.9,07,5) , Vehicle Rental - Truckster: $25,75 per day and $350,00 refundable damage deposit G:\DATA\EVERYONE\03 Fees Working Files\2003 Fees with Old.DOC Page 9 Planning Adult Use Business License: $7,500,00 per year (see ordinance) Commercial Site Plan Review: $1,000.00 escrow for services & agree to / reimburse city for all services provided, Billable Staff Time x Project Recovery Rate Factor (2.m Comprehensive Plan Amendment: $400.00 - Includes mailing labels Public Notification Si~n $25,00 Lot Split Fee: Lot Split $200,00 $150,00 - Includes mailing labels Public Notification Sign $25.00 Administrative Lot Split $25.00 - 5 acres or more Recording Fees - Abstract $30.00 county fees and staff time Recordina Fees - Torrens $45.00 county fees and staff time Pawnbroker, secondhand goods dealer, precious metal License: New $5,000,00 per year Renewal $5,000.00 per year Planned Unit Development: $300,00 application fec. Includcs m::tiling lab cis Plat Fees: Sketch Plan Fee $1,000 escrow for services & agree to reimburse city for all services provided, Billable Staff time x Project Recovery Rate '\ Factor (2,0) / Preliminary Plat Filing Fee $275,00 Final Plat Fee $100,00 Plat Escrow Deposit Urban Lot $350,00 per lot Rural Lot $700,00 per lot Public Notification Si~n $25.00 Re-zoning: $300.00 - Includes mailing labels Public Notification Sian $25,00 Sign Permit: $1.00 per Square Foot/side $3,00 per Square Foot Per Side Erected without Permit Special Use Permit (including planned unit development): $300.00 - Includes mailing labels Commercial $250,00 - Includes mailing labels Residential $150,00 -Includes mailing labels Amended Special Use Permit $25.00 Public Notification Sign Recording Fee: $30,00 - Includes Anoka County Fee $20.00 + Staff Time Abstract $45,00 Torrens Towers & Antennas: Application Fee Special Use $300.00 - Includes mailing labels / Lease Rates Negotiated G:\DATAIEVERYONE\03 Fees Worl<ing Files\2003 Fees with Old.DOC Page 10 Variances: Zonin Ordinance Variance Re uests $125,00 Public Works I $100,00 $8MQ per hour (minimum charge Street Sweeping: Y2 hour) San ita Sewer Hook-u Permit Fee: Laterals: Plumbin : Sanitary Sewer Rates: Sewer Area Charge $1,252.00 $1,215,00 per acre Sewer Connection Fee $341.00 $331,00 per unit Commercial Connection Fee Rate = 1 connection fee for each SAC unit Sanitary Sewer Lift Station Connection Fee: Fox Hollow Lift Station $178.00/unit Shadowbrook Lift Station $777.00/unit Chesterton Commons Lift Station $393.00/unit Sewer Availabili Char e - Met Council Fee: $1,200.00 Sewer Contracting: Equipment Fee $100.00 per hour Labor Fee Staff time plus 25% Televisin Staff time Ius 25%, minimum 2 hours Sewer Usage Rates: Penalty/Late Payment 10% Area A Qtrly Rate $46,00 per quarter Area A Monthly Rate $15,33 per month Area B Qtrly Rate $46,00 per quarter Area B Monthl Rate $15,33 er month J G:\DATAIEVERYONE\03 Fees Working Files\2003 Fees with Old.DOC Page 11 Water Hydrant Meter Deposit & Rental Rates: Deposit Rental Rate \ 5/8" hydrant meter setup $250.00 $4,00 per day for the first 7 days J $2,00 per day thereafter for full rental period 3" hydrant meter setup $600,00 $5.00 per day for the first 30 days $3.00 per day thereafter for full rental period 3" hydrant meter w/backflow preventer $1,000.00 $6,00 per day for the first 30 days $4,00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Service Charges: Labor Fees Staff Time Plus 25% Testing 0 to 6" Meters Cost plus 25% Violation Penalties Penalties for the month of Mav 1 st Penalty Warning 2nd Penalty $50.00 3rd Penalty $100,00 4th Penalty Turned over to the City Attorney for criminal prosecution. Penalties for June 1st throuQh AUQust 31st 1 st Penalty Warning 2nd Penalty $100,00 3rd Penalty $200.00 4th Penalty Turned over to the City Attorney for criminal prosecution. 260B, 3/19/02 Unit Connection Charges: Residential $2,146,00 $1,987,00 per unit Non-residential, per REC $1,220,00 $1, 130,00 per unit or $12,204.00 $11,300.00 per acre whichever is higher Institutional $1,220,00 $1,130,00 per unit or $6,102,00 (Land owned or operated by municipal, $5,650,00 per acre whichever is higher school district, county, state or other governmental uses) Water Area Charges: Residential and Commercial $1,967,00 $1,821,00 -er acre Water Meter Charges: 5/8" Meter $125,00 :X" Meter (short lay length) $150,00 1" Meter $300,00 '\ 1 %" Motor $500,00 ) 2" Moter $700,00 Special Sizes Cost plus 25% handlina G:\DATA\EVERYONE\03 Fees Working Files\2003 Fees with Old. DOC Page 12 . Laterals $33.00 per front foot (estimate) Water Permit Fees: Service/Connection $50.00 (State Surcharge Add 50~) Tapping Main $30.00 J Disconnection/Reconnection Requests $20,00 HVAC $15,00 Underground Sprinklers $15.00 Re-Inspection (all) $30,00 $25,00 per hour Water Usage Rates: Monthly Rate Structure $3.48 ~ Base Rate $1,13 ~ per 1,000 for 1st 3,000 Gallons $1,18 ~ per 1,000 for 3,001 -7,000 $1,22 ~ per 1,000 for 7,001 -12,000 $1,29 ~ per 1,000 for 12,001 - 20,000 $1,38 ~ per 1,000 for 20,001 - 33,000 $1.54 $4A7 per 1,000 for 33,001 - 67,000 $1,83 $-1-:+4 per 1,000 for 67,001 and above Monthly Minimum $4,61 $4,-J9 Penalty/Late Payment 10% Quarterly Rate Structure $8.05 $+;e7 Base Rate $1,13 ~ per 1,000 for 1st 10,000 Gallons / $1,18 ~ per 1,000 for 10,001 - 20,000 $1.22 ~ per 1,000 for 20,001 - 35,000 $1,29 ~ per 1,000 for 35,001 - 60,000 $1,38~per1,000for60,001-100,000 $1,54 $4A7 per 1,000 for 100,001 - 200,000 $1.83 $-1-:+4 per 1,000 for 200,001 and above Minimum per quarter $9,18~ Penalty/Late Pavment 10% Urban Residential Areas $6,OO/quarter Rural Residential Areas $10.55/quarter Commercial Pro e $6.00/ uarter Adopted by the City Council of the City of Andover this 17th day of December 2002. Attest: CITY OF ANDOVER , Victoria Volk - City Clerk Michael R. Gamache - Mayor / 260B, 03/19/02; 260C, 4/16/02; 260D. 8/5/02 G:IDATA\EVERYONEI03 Fees Working Files\2003 Fees with Old. DOC Page 13 @:j " CITY OF ANDOVER , , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FA..X (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John F, Erar, City Administrator SUBJECT: Consider Joint Resolution on City /ThfCA Partnership Principles and Values DATE: December 17, 2002 INTRODUCTION At a special City Council meeting held on December 11,2002, the Council reviewed and discussed a number of action items associated with the proposed Community Center project, Of the items listed, Council directed staff to bring the Joint Resolution on City/ThfCA Partnership Principles to the December 17, 2002 Council meeting for adoption. DISCUSSION Attached, please find the final draft version of the Joint Resolution that has been discussed with ThfCA CEO Harold Mezille and several of his key staff, Any changes to this resolution at this point would necessitate corresponding approval from Mr, Mezille and the ThfCA Board of Directors resulting in possible in delays of the final adoption of the resolution. The resolution was originally presented to Council on November 13, 2002, but was tabled by the Council until the YMCA Community Survey Report was completed, Points of strong interest expressed by Mr, Mezille and other ThfCA staff during the review and development of the joint resolution were related to 1) the design, construction and quality of the facility in terms of long-term durability, attractiveness and utilization; 2) that the project be based on sound fInancial principles; 3) stressed the importance of completing the capital campaign prior to construction of the facility or any part thereof; 4) the issue of maintaining partnership principles based on openness, communication, sensitivity to each entities respective position, along with their ability to manage their portion of the facility as they determine to be in the best interests of their customers and the YMCA, Staff has reviewed this resolution with the City Attorney, ACTION REQUIRED Consider adoption of the attached Joint Resolution on Partnership Principles and Values Between the City of Andover and the YMCA of Metropolitan J'vfinneapolis, , , I / , / RESOLUTION NO, - RESOLUTION ESTABLISHING COMMUNITY CENTER , PARTNERSHIP PRINCIPLES AND VALUES BETWEEN THE / CITY OF ANDOVER AND THE YMCA OF METROPOLITAN MINNEAPOLIS WHEREAS, it is the mission of the YMCA to develop the whole person - spirit, mind and body through character developing programs that build strong kids, strong families and strong communities; WHEREAS, it is the intent of the City of Andover to provide a multi-purpose community facility that offers a variety of community-based recreational, educational, social and athletic activities and programs, WHEREAS, it is the desire of the YMCA of Metropolitan Minneapolis and the City of Andover to develop a community center in the City of Andover housing a field house/gymnasium, aquatics center, and ice arena; WHEREAS, the YMCA is committed to taking a leadership role in developing a community center in the City of Andover. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE YMCA AND THE CITY COUNCIL OF THE CITY OF ANDOVER: I) That the YMCA and the City of Andover establish a partnership for the purpose of developing, constructing and managing a community center to be located in the City of Andover; 2) That the design, development, construction and operation of such facility be based on the following principles and values: a, That the facility be constructed in a cost-effective, aesthetically pleasing and attractive manner consistent with values that incorporate high quality workmanship, durability of " design and material, a reasonable level of attractiveness, usability and efficiency; / b, That the facility design team will include staffrepresentation from the YMCA to consider YMCA operational needs and incorporate appropriate design characteristics; c, Sound financial principles based on user fees, capital campaign fundraising, and other sources of funding deemed appropriate to support the construction and operation of the facility; d. That the operation of the facility be conducted in a business-like manner with the intent of supporting facility operations primarily through public and private use, with minimal public subsidy; e, Partnership principles will be based on a commitment of mutual respect, open communication and appreciation in the meeting the needs of both the City of Andover and the YMCA of Metropolitan Minneapolis; and f, That the YMCA's facility lease commitment shall be dependent on meeting established fundraising targets prior to construction beginning on the facility 3) That, within available resources, the YMCA will endeavor to accommodate all who wish to participate in YMCA programs and services. 4) That no one will be denied access to YMCA programs or services based solely on an inability to pay. 5) That the YMCA and the City of Andover will develop a special membership incentive for residents of the City of Andover, 6) That the City of Andover will underwrite the capital costs of the entire facility, with the YMCA agreeing to a lease period sufficient to cover the period of debt repayment underwriting the construction of the facility, The City and YMCA will negotiate the terms and conditions of the lease agreement separately regarding issues of mutual concern, 7) That the City of Andover and YMCA will jointly direct and manage all functions and services provided in the facility through a separate joint use agreement; , / 8) That a Community Board, appointed as outlined in YMCA Bylaws and Constitution, will be developed to support YMCA activities; 9) That the City of Andover and the YMCA will jointly participate in a Capital Campaign fundraising effort in which the name of the YMCA can be used to solicit funding for the facility, ]0) That a five (5) member Community Center Advisory Board will be established by the City of Andover to oversee the facility and advise the City CounciL Members will be appointed by the Andover City Council, which will include (I) one permanent seat for YMCA representation, Dated: Harold Mezile Mayor Mike Gamache President & CEO City of Andover YMCA of Metropolitan Minneapolis Attest: Vicki Volk, City Clerk , (JD CITY OF ANDOVER i 1685 CROSSTOWN BOULEVARD N,W_ . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER,MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator/Tv FROM: Will Neumeister, Director of Community Development a~ SUBJECT: Set Meeting Date to Designate Rural Reserve Sewer Area--Community Development DATE: December 17, 2002 INTRODUCTION The City Council reviewed the "Rural Reserve Sewer Analysis" at a workshop on October 9, 2002 and made slight adjustments before it was accepted on November 19th, That adjustment was in regard to doing additional study to determine what area( s) north of 161 st A venue could be served by existing sewer lines without extending a new sewer interceptor pipe from Bunker Lake Boulevard, That information was provided in the final report, The additional study (Alternative lA) projected there is capacity for an additional 268 units of new housing in the area north of 161 st Avenue (provided the Chesterton Commons lift station is upgraded), , DISCUSSION Staff has reviewed the complete sewer analysis and would like to put forth a recommendation to the City Council on which option to select and move forward to completion of the steps to finalize this issue with Metropolitan Council. Staff recommends the selection and designation of Alternative lA to satisfy the Metropolitan Council requirement of designating a minimum of the 1,000 buildable acres of Rural Reserve. Council is asked to select a meeting date to make the decision and designate the Rural Reserve area, Council could choose either the regularly scheduled Council meeting of January 21, 2003, or set a special night to make the designation, and allow the affected residents the opportunity to directly address the City Council. Further details regarding the recommendation will appear in the report that will be provided for that meeting. ACTION REQUESTED Staff requests the Council could choose either the regularly scheduled Council meeting of January 21, 2003, or set a special meeting date to make the selection and designation of the 1,000 buildable acres of Rural Reserve, Respectfully submitted, //d.- Will Neumeister Attachment Letter from Constance Free Church CC Free Church :(I.. .. . - -63)434-5995~~~~n~~ A"d~",MN 55304 ' wwww".,"refreOD~ / RECEIVED December 6, ,2002 I Ocr 1? Lu ,,,- Will Neumeister C?mmunity Development Director . CITY OF ANDOVER CIty of Andover 1685 Crosst<;>Wll Blvd, NW Andover, MN 55304 Dear Will: , Thank you for your time this morning to discuss our contiimed interest in having city sewer and water at Constance Free Church, .We know that the Rural Reserve study is a significant project for the city and we appreciate the way you have been communicating not only with us but ,with the entire community. ' _ I understand that on December 17,2002 the city council will be hearing the staff report on ~he Trunk Sanitary Sewer study'perfornled for you by WSB & Associates, Inc, As Constance is a prominent part of the executive summary of that' report, I would like to provide you with 'our , . . input prior to the "council meeting. - J Constance Supports the Alternative lA recommendation of the WSB study _ , It is very important to Constance Free Church ,that we are considered for city sewer and water access, We are interested in sewer access as early as the spring of 2003 when we' expect to break ground on our Phase 3 construction, Without city sewer, we will be. required to reposition our drain. fields in 2003, -and over. the long term, we will h~ve several a~res of land tied up in. drain fields, This is not a productive use of our financial resources or our land., . We do not currently believe we will need city water for oUr fire sprinkler system or other purposes for another 3-5 years. However, we will eventually want water access as well. As stated on the last page of the WSB executive summary, "Alternative lA does allow the City to provide immediate sanitarv sewer service to the Constance Church". We understand that these changes would also require an amended Comprehensive Plan through the MefCouncil for a MUSA boundary change as. well as a phasing change. We would seek this from the Met Council in cooperation with and at the direction of the city. , , . . , , Why allowinl! Constance city sewer and water access benefits Andover residents. , There are a number of reasons why allowing us access and facilitating' our gr9wth is in the , , best interest of Andover, Although our'facility would use up a certain amount of the I{ed 'Pine Fields sewer trunk lirie, capacity that could support other more-taxable residential development, J we believe that the city should carefully consider these other factors in their decision making: ' o MIj;) /7 . Vi, ~,..... ~~~DLl<O~.~. . t~u .. . . '. j ~ Constance has been providing a stabilizing' influence in ' the community since its . inception'ln 1880, Qur purpose and vision as ,a church will continue to meet the needs of the growing community. Access will allow us to more effectively accomplish our ' purpose' as a church to provide healthy programming for all of the families. in the - > Andover and surrounding community, , ~ Approximately 200 families from Andover regularly attend the church, along with 250 families from other suburbs. These Andover residents who' attend Constance would be immediately served by access, And, as Andover iilld Constance' grow, the . . base offaIllilies served will likewise grow. - ~ While the growth of the church and providi~gaccess ,does not broaden the city's . taXable property base~_one rationale for our tax-exempt status is to avoid the situation where the 200 fanliEcs mentioncd above are. taxed twice because cif their l'eligious affiliation. Stated another way, these 200 families should not be penalized for having . religious affiliation, To deny accesS' based on tax base alone would in our opinion be a very narrow view of the sitUation, and would unintentionally and inadvertently penalize these families. ~ Constance cu.rrently rents space to the Andover Middle School, for a nominal fee, several times a year for large group classes for respect and values education. In , addition, we recently hosted the Mayor's prayer breakfast and a District 11 teachers / training conference, We expect to continue to be a resource to the public school system and city, This relationship with the city office and public school system serves all of the families of AndoVer. . . ~ While weare not part of the entire taxable base of the city; the cost of our building permit on our third phase of construction alone will be the equivalent' of as much as the building permits on 25 residential units, In addition; we will be required to 'pay SAC and WAC 'charges annually if we are given 'access, . Thank you for consiclering this input. I wi11 plan to attend the city council meeting on the 17th, If you would like to discuss this further prior to that meeting, please contact me. Since~ely, ~ - ~~. Ji Barber ' , A~sociate P~stor Cc,: Randy Discher Senior Pastor Jerry Hibma Church Chairman Jeff Wellman Ro'chon Corporation Brent Visser . Miller-Dunwiddie Architects / , (jj) CITY OF ANDOVER , 1685 CROSSTO\'{'N BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . W\x,w.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John F, Erar, City Administrator SUBJECT: Consider North Metro Mayors Association (NMMA) City Membership DATE: December 17, 2002 INTRODUCTION At the November 13, 2002 Special Council workshop, this item was discussed and staff was directed to provide Council with additional information regarding NMMA's legislative policies for 2003, DISCUSSION Staff contacted Mr, Joseph Strauss and was provided with a draft copy of the NMMA Legislative Agenda for 2003-2004, As the policies suggest, the NMr-,iA is deeply involved in transportation issues and other municipal issues affecting north Metro municipalities, Mr, Strauss is also involved in supporting the legislative activities of the North Metro Highway 10 Corridor Coalition, Council has previously received information on other cities who are currently members in the NMr-,iA, In terms of choosing between continuing membership in the AMM or membership in the NMr-,iA, many of the same cities are members of both organizations as they feel that the benefits received target different areas of concern relative to north metropolitan city issues vis-a-vis representation of City concerns at the Metropolitan Council, BUDGET IMPACT The 2003 Budget includes adequate funding for membership in the NMMA, If Council decides not to join the NMr-,iA, budget appropriations will be designated by staff to fund balance and no additional action is necessary regarding this item in the 2003 Budget, ACTION REQUIRED Consider membership in the NMr-,iA for 2003, ... NORTH METRO MAYORS ASSOCIATION DRAFT NMMA Legislative Agenda 2003-2004 Transportation and Transit Funding - The Association will seek legislation to create increased funding for the expansion, preservation and maintenance of highways, bridges and transit in order to meet the growing needs for multiple forms of transportation throughout the State and the North Metro area, The State cannot build its way out of the highway congestion that faces our citizens today, The current funding system is inadequate, Coupled with inflation, projected to be at a rate of 5.5 per cent per year, critical transportation and transit projects will be delayed or cancelled altogether. The Association supports Governor Elect Pawlenty's approach to fund a portion of the transportation need through the sale of bonds ; these funds should be used to address project funding to relieve transportation system bottlenecks and projects that are ready to be constructed, There remains however the method for repayment of the bonds and NMMA will need to monitor how the mechanics for doing so are structured, A gas tax increase should also be considered in order to address the larger issue of need throughout the state transportation system, The following are critical transportation projects for North Metro area that need some level of funding: ~ Trunk Highway 10 expansion - Coon Rapids to Elk River ~ Trunk Highway 100 - Local utility relocation cost reimbursement ~ Trunk Highway 169 - Complete Construction from Trunk Highway 169 to 1-94 ~ DaytonlRamsey River Crossing - Advance the process for Bridge Location and Trunk Highway 169 Connection Location ~ Devil's Triangle/Intersection of County Road 81 and Highway 169 - Develop Plans and Program to Eliminate Congestion on ~ HwylO/Hanson Boulevard - Develop Plans and Funding for Single Point Diamond Interchange Reconstruction ~ 1-94 Widening - Complete the 3 Lane Beltway Segment from Brooklyn Center thru Maple Grove ~ I-694/Snelling/96 Reconstruction ~ 1-694 three lane reconstruction/expansion - I35W to I-35E ~ Trunk Highway 65 Corridor Improvements - Intersection Rebuild at Hwy 65/242 - Blaine ~ County Road 81 Corridor upgrade - Minneapolis to Rogers ~ I35W expansion/intersection improvements and additional bridge crossings - Roseville to Blaine ~ Lane adds to Hwy 252 Brooklyn Park through Brooklyn Center ~ Hwy 47 improvements Anoka to Oak Grove ~ I35W reconstruction - Minneapolis ~ Northeast Diagonal- (Roseville to Hugo) Land Use and Transit Options ~ Northstar Corridor - Complete Planning, Funding and Operation .. NORTH METRO MAYORS A s S 0 C I 0 H , I A T Local Government Aids - North Metro communities have a long history of being fiscally prudent. State governmental aid, in the form of 'local government aids' is a crucial piece ofthe revenue stream that local units of government depend upon to deliver core services to residents, North Metro communities typically have moderate to low tax base capacities, Thus, a major reduction of local government aids would negatively affect the ability of many member communities to provide core services without significant tax increases on residential property taxpayers, NMMA communities want to be a part of the solution in solving the state's budget shortfall, but simply shifting the burden to residential taxpayers is in effect a 'tax increase', Sales Tax on Municipal Purchases - It does not make sense to have local units of government pay a sales tax on items it is buying for the public (e,g" police cars, construction materials for public buildings, etc,), This amounts to a double taxation on the public and should be eliminated, Levy Limits - The same constituents that elect the Governor, State Legislators, members of Congress and US Senators also elect local officials: county commissioners, mayors, city council and school board members. Historically, past Administrations and Legislatures have acted to impose levy limits on local decision makers, These decisions have forced local units of government to put off spending decisions to later years at inflated costs and/or add debt to the balance sheet in order to purchase needed capital items, Local citizens should be able to decide , whether local officials are being fiscally responsible or not. Economic Development and Redevelopment Tools - The Association will work to have legislation adopted that will create new economic development and redevelopment tools for local units of government in an effort to reenergize the regional and State's economies, The Association will work with other organizations (Department of Trade and Economic Development, Minnesota Solutions, League of Cities, etc.) to draft and support legislation that will give local units of government these needed new tools, Fiscal Disparities - This fiscal tool, created to share the tax base across the metro area, must be preserved, The majority of our member cities heavily rely on this 'tax base-sharing framework' to generate the revenues needed to provide basic municipal services, Life-Cycle Housing - The State needs to create new tools and new funding mechanisms to meet the public portion of the total cost needed to provide life-cycle housing options to the citizens of the State. The Association will work with other organizations (League of Cities, Minnesota Housing, area foundations, etc.) to draft and support legislation that will create both new tools and secure state funding to meet this need, Property Tax - The Association will track the impacts of recent 'tax reform legislation' and report its findings to area legislators, Early indications are that residential property taxes will grow significantly over the next decade as the result of Commercial/Industrial and Rental '\ property reclassification, even if local units of government (cities, counties and school districts) ..... NORTH METRO MAYORS ASSOCIATION '\ hold the line on spending. The gradual phase out of Limited Market Value will help accelerate / the shift to residential property taxpayers in future years, Member Soecial Lel!:islation NMMA historically has committed resources to assist member cities secure special legislation that is city specific, This year members have requested assistance with the following projects: Blaine - Assist the city to secure federal and/or state demonstration funding for the expansion of Hwy 65 and grade separation at key bottleneck intersections. New Hope - Assist the city to secure special legislation to authorize the consolidation of 4 housing redevelopment districts into a single district and to provide certain pooling of interest attributes, New Brighton - 1) Assist the city in its effort to enact special legislation authorizing a local sales on alcohol and tobacco to fund the elementary school 'Dare Program', that recently was cut due to school district budget shortfall. 2) Assist the city in its effort to secure demonstration funding to 'kick start' a major redevelopment project, including contaminated sites as part of the NW Quadrant project. Circle Pines - Assist city secure funding to complete the public spaces of its Lake St. redevelopment project. I-35W Coalition (4 NMMA members/3 non members) - help the Coalition secure special legislation that will enable members to implement ajoint powers Housing Redevelopment Authority with taxing authority to fund its HousingResource CenterTM; a one stop shop approach to providing services to residents interested in home improvements, Several other members are in the process of finalizing special legislation packages needed fore their respected communities and NMMA may be asked to provide assistance, In addition to securing legislative funding for these various local needs, NMMA will attempt to find other sources for such funding, such as the foundation community, NOTE: This documcnt is suhjcct to Nl\lMA Board approval and will he finalized at the Decemher 2002 Board of Oirector meeting. The hasic content however is comprised of a numher of ohjectives that the Association Board has discussed and approved for implementation. @ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 PAX (763) 755-8923 . WWW.cJ.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Receive Andover Athletic Association Letter\Matching Grants DATE: December 17, 2002 INTRODUCTION The City has received a letter from Mr, Tom Berard, President of the Andover Athletic Association (AAA) generously offering to provide matching grant funds for improvements to existing softball fields in the community, DISCUSSION \ If Council is interested in pursuing this opportunity with the AAA, staff suggests this item be ) forwarded to the Park and Recreation Commission for their review and recommendation, Should Council determine otherwise, staff will notify the AAA and kindly thank them, but indicate at this time the City is not interested, This item has been tentatively placed on the Park Commission agenda for December 19, but should Council indicate no interest at this time it would be removed from their agenda, BUDGET IMPACT City matching funds would need to be identified and approved for softball field improvements, The 2003 CIP currently identifies some funding that is available for discretionary expenditures in the Park system, The Finance Director has indicated that approximately $10,000 remains for overall park improvements which may be allocated to specific needs as recommended by the Parks Commission and approved by the City Council, Accordingly, the Council may wish to contemplate the overall flllancial impact of committing the remainder of these funds for softball field improvements only, ACTION REQUIRED Provide direction to staff on whether this opportunity should be pursued, If Council is in support of this item, it will be referred to the Park and Recreation Commission for their consideration, / / Cc: Mr. Tom Berard, Andover Athletic Association i / ~dO ~HIUW~~ ./ - 2 2002 ~ t$ --- CITY OF ANDOVER November 29, 2002 City of Andover Mr, John Erar 1685 Crosstown Blvd, NW Andover, MN 55304 Dear Mr. Erar: It is my pleasure to inform you that the Andover Athletic Association board of directors unanimously passed a proposal to improve softball fields in the city of Andover. The Association has agreed to match funds from the city, school district or other organizations up to a $10,000 maximum for improvements that can be made during or prior to the upcoming season. The AAA board of directors agreed that the fIrst priority for the money should be for bleachers to be installed at the new fields built adjacent to Andover High School. \ i I would ask that you pass this information along to the park and recreation commission I and the city council for their review. Myself or another member of our board of directors is willing to meet with the appropriate city officials, and other donors, to assist in the process to upgrade the fields. Please feel free to call me if you have any questions or suggestions regarding this action by our board. I can be reached at 763.427,0480 during the day. We look forward to working with you to build a better community for the children of Andover, Sincerely, r-A "-- - Tom Berard President \ Andover Athletic Association 3510 153" Ave. NW Andover, MN 55304 763.755~805 ) @ \ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Dana ~eitso, Human Resources Manager SUBJECT: Accept November Customer Service Update DATE: December 17,2002 INTRODUCTION As part of the City of Andover's commitment to excellence, the City of Andover has implemented a Customer Service Program. Attached is the November data, DISCUSSION \ The data is very good, As you can see by the data summary, 97% of the responses were in either / the Excellent or Good categories, and over 90% of the requests were handled within one week or less, This information will be published in the January City Newsletter ACTION REOUESTED None, informational only. Respectfully Submitted #~C-~ Dana Peitso \ J <z r ~~o r~~~rororozzzzro~ ~~~~~ ~~o~ro ro ~os ~ro ~ roro~ ororo~3~~rorororo<~ cro~ro~ roroo@a a ~~~ -~ ~ ~~~ i~~@o~ro~~~~~~ g~;~~ ~~~~~ ~ ~<~ za ~ ~~~ ~~~0<s~onon~~ o~~~2 ~~~ffi'ro ro rom- ~~ ~~~ ~~~:~~a~sssm~ ~~~~~ ~OO~~~ ~ ~3~ 3cr n ~g a S' ~~crcrcrcr~ro Q ro ~~ ~ aig ~.~ 0 gs ~ ~ ~g~~~~~a ~ a ~go ~ ~g~ ~m c ro 0 a~m~mmal ~ I u~ro ~ O~J ~~ S ~~ ~ ~ u~~~~~~m m ~~~ 0 ~m~ ro ~ _cr ~ ~ ro2rorororos"a ~ ~~< ~ o~~ ~ . ~CD ~ Q ~n~S~S~~ ~ ~ g;; c d Qi' g ro 3 ~ ~:e: a. -< r- :;- ~ i~ ~ ~ ~~ ~ ~ ~ ~ n . 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WWW.C1.ANDOVER.MN,US TO: Mayor and Council Members FROM: Bill Ottensmann, City EngineerfP CC: John Erar, City Administrator SUBJECT: National Pollution Discharge Elimination System (NPDES) Permit Status/02- 31 - Engineering DATE: December 17,2002 INTRODUCTION The City is required to submit a NPDES, Municipal Separate Storm Sewer System (MS4) permit to the Minnesota Pollution Control Agency by March 10, 2003. A concerted effort will be ; necessary to meet this deadline, DISCUSSION The City is under mandate to submit a MS4 permit to the Minnesota Pollution Control Agency by March 10, 2003, The City of Andover has joined with other cities through the League of Minnesota Cities, to develop a Guide Plan for preparation of the MS4 permit. The Guide plan was completed and presented to the Cities on November 5, A sample permit is in the process of preparation and will be available within the next two weeks. The City must now prepare the plan, As there are potentially stiff penalties and potential lawsuits if the plan is not completed on time, City staff will be making a concerted effort to complete the plan within the required time frame, It was intended that the proposed Natural Resources Technician, included in the 2003 budget, would be the key person in preparing the plan, As this employee will riot be on the job until after the first of the year there may be some shift in priorities within the Engineering Department in order to meet the deadline. Attached is a proposed timetable to complete the permit. ACTION REQUESTED No action is necessary by the Council at this time, The memo is for information purposes only, Respectfully Submitted, (j~~~ Bill Ottensmann Interim City Engineer .c . 0) I LL - - Q) M t/) g co N ~ e.. _C c: (fJ co C1l - .., We.. OQ) e.."'C Z'- _~ CI) E C) ~ Q) - CI) .... 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"C l!l Si .A' _ CO ~ 1 0) 0) c: ,=... c: III ~ ..... ctI Co ClJ ~ > > 0) 0) c.. 0) c: C1l ~ .... ._::::;;; 0) 0) 0) 0) 0) c: 0) 0 c: 0 OC:u ~ en c~ et:: 1Il~ 1Il.2 III U LL ~ 0'- ~ .. U u'" "- ~.- C:!O:: .... N.- M 'O;t.- It) U CD r-- co ;0 ....~~ 1.;;;0 a. a.u a. a.u a..Sl a. a. a. ~ .- '" 0) 0) C1l 0) 0) C1l 0) 0 0) 0) 0) ~ O Z III::: CI)- ................................. 0 .:::: en en c.. en en c.. en c.. en en en d CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755,5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayo, and Cmmdl M,mb", b ~ FROM: John Emr, City Admini,truto,~ "" SUBJECT: Supplemental Agenda Items for December 17,2002 Council Meeting DATE: December 17,2002 The City Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information under Consent Items Item 6. Approve Mn/DOT Partnership Agreement- Engineering Accept Additional Item under Consent Items Item 20a, Supplemental- Approve Cleaning Service Contract/Leone's Building Service - Finance Respectfully submitted, John F. Erar City Administrator c -tf ~ ./.c,.o... ~.ES Minnesota Department of Transportation <ff:~ z.-~~ (~ ~'<.J G. r OF".... 395 John Ireland Blvd. 51. Paul, MN 55155-1899 -'----- f) i:. r. -. ---- -'- " -: ;" . "'-----, November 15, 2002 r:;o~:' ! To: City Engineers County Engineers CIT~J Local Units of Government I f)'Ii( " .uI-R r.. .I'V t L:i' From~JUlie Skallman, Assistant Commissioner I ;State Aid for Local Transportation ~a . f1tJ/ 'chard A. Stehr, Assistant Commissioner Y Program Support Group gw 1 J wne. W. Sw,oson, ^",.tant Commi,,'oo,,' ^,,,i.tant Chief Enginw / Program Delivery Group Subject: . MnlDOT Partnership Agreement Attached to this memo is a partnership agreement, which many State Departments are using with local units of governrnent and Mn/DOT would like to utilize in the future. This agreement emphasizes our continuing efforts to partner with cities, counties and municipalities, What this agreement also does is assist in ensuring that the services we provide you will continue to be available in the future especially in times of State budget reviews. . This agreement does not replace any of the informal or formal agreements in place (tech memo, verbal agreements between a district and county, etc.) that Mn/DOT enters into with your organization, but allows us to hav,: funds reimbursed directly back to the office/districts who are performing the work. Statute 174,02 allows/facilitates districts and offices to be reimbursed directly into their accounts, rather than the Trunk Highway Fund, for providing services, Our intent is to have the most informal process possible in place for standard fee for service agreements. The partnership agreement is intended to include all the services that may be provided by Mn/DOT (see attachment) and your organization without the need for many separate agreements. The agreement would extend for a five-year period beginning January 1, 2003, The Office Director and/or District Engineer, as well as the local governmental agency, will have the authority to use it at their discretion, Mn/DOT's Finance Division will be responsible for ensuring monies are documented and appropriate budgets reimbursed, c: Nelrae Succio Richard Swanson Mary Prescott Randy Halvorson Dave Munro District Engineers Marthand Nookala Jerry Holland Office Directors Attachments Mn/DOT Contract No. CFMS Contract No. STATE OF MINNESOTA PARTNERSHIP CONTRACT This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City of Andover ("Local Government Unit"), Recitals Pursuant to Minnesota Statutes ~4 71.59, subdivision 1, two or more governmental units may enter into an agreement to cooperatively exercise any power common to the contracting parties, and one of the participating governmental units may exercise one of its powers on behalf of the other governmental units; and Pursuant to Minnesota Statutes ~174,02, subdivision 6, the Commissioner of Transportation may enter into agreements with other governmental or non-governmental entities for research and experimentation, for sharing facilities, equipment, staff, data or other means of providing transportation related services; or for other cooperative programs that promote efficiencies in providing governmental services or that further develop innovation in transportation for the benefit of the citizens of Minnesota; and The State, through its "Program Support" and "Program Delivery" Groups, offers a variety of transportation- related technical assistance and support services to other governmental units on a fee-for-service basis; and The Local Government Unit desires that the State provide transportation-related technical assistance and support, The State is willing to provide such support, upon request and subject to the terms and conditions contained in this contract. Contract 1 Term of Contract 1.1 Effective date: This contract is effective on the date the State obtains all required signatures under Minnesota Statutes ~ 16C.05, subdivision 2, 1.2 Expiration date: This contract will expire five years from its effective date, unless terminated earlier pursuant to Article 10, 1.3 Survival of Terms: The following clauses survive the expiration or cancellation of this contract: 6. Liability; 7. State Audits; 8. Government Data Practices; and 9, Governing Law, Jurisdiction, and Venue, 2 Duties of the Parties 2.1 The Local Government Unit rnay request that the State perform any of the services shown on Exhibit A, "Available Services", The Local Government unit may also request that the State perform transportation- related services other than those shown on Exhibit A. 2.1.1 The Local Government Unit must submit a brief written request for any services to the State, The request may be in the form of a letter, memorandum or purchase order and may be transrnitted by fax or e-mail. A request may be made via telephone, but will not considered accepted unless acknowledged in writing by the State. The request rnust include sufficient detail on the scope of work to be performed to afford State the opportunity to assess the resources necessary to accomplish the work and develop a cost estimate. Rev. (12/00) Page 1 Mn/DOT Contract No. CFMS Contract No. 2.2 Upon receipt of a written request from the Local Government Unit, the State will evaluate the request and promptly inform the Local Government Unit if the State will perform the work, either as submitted or with modifications. If accepting the work, the State will identify a project manager for the work to be performed. Any work assignment accepted by the State pursuant to this contract is subject to all terms and conditions of this contract. 2.3 After the State accepts a work assignment, the State will promptly perform the work in a professional manner and in accordance with generally accepted government standards. Ifthe Local Government Unit deems that the work is not proceeding in a satisfactory manner, the Local Government Unit will bring such concerns to the State's Project Manager in charge of the particular project. The Parties will endeavor to resolve any disputes concerning work under this contract in the most informal and cost-effective manner reasonably available. 3 Consideration and Payment 3.1 Payment Basis, The State may, at its option, charge the Local Government Unit on either a lump-sum or actual cost basis for performance of the work. 3,2 Actual Cost Basis. Unless a lump sum or other payment arrangernent is agreed upon, all work performed by the State will be billed on an actual cost basis. For work performed upon an actual cost basis, the State will provide a report showing the actual cost ofthe services performed by the State under this contract. The State's "Actual Cost" will consist of all of the following elements: (1) The actual cost of any materials provided by the State; and (2) Travel expenses reasonably and necessarily incurred by the State in the performance ofthe work. Such travel expenses will be subject to the limitations contained in the "Minnesota Department of Transportation Travel Regulations" in effect at the time the work is performed; and (3) Labor costs incurred by the State in performance of the work. Such labor costs will consist of: (a) The actual hourly wage or salary of State personnel for time spent working on the project; and (b) Labor and overhead additive, at a rate to be determined annually by the appropriate State Financial! Accounting Officer, Labor additive will include fringe benefits, holiday and vacation pay, and applicable workers compensation and payroll tax expenses. (4) Equipment costs incurred by the State in the performance of the work. Such cost will consist of: (a) The hourly rental rate of the equipment; and (b) Fuel and other direct operational costs not included in the equipment rental rate. 3.3 Payment (A) The State will invoice the Local Government Unit upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties: Rev, (12/00) Page 2 Mn/DOT Contract No. CFMS Contract No. (B) The Local Government Unit will promptly pay the invoice(s) submitted by the State. Payment must be remitted to the address below: Minnesota Department of Transportation Attn: Cash Accounting RE: MN/DOT CONTRACT NUMBER (include the "Mn/DOT contract number" shown on this agreement) Mailstop 215 395 John Ireland Blvd. St. Paul, MN 55155 IMPORTANT: THE REMITTANCE MUST INCLUDE THE "MnlDOT CONTRACT NUMBER" 4 Authorized Representatives 4.1 State's Authorized Representative. The State's Authorized Representative for the administration of this contract is Richard Stehr, Assistant Commissioner or his/her successor, 4.2 Local Government Unit's Authorized Representative. The Local Govemment Unit's Authorized Representative for the administration of this contract is The Local Government Unit's Engineer for technical matters, and the Local Govemment Unit's Administrator or Auditor for financial matters. 5 Assignment, Amendments, Waiver, and Contract Complete 5,} Assignment Neither party may assign or transfer any rights or obligations under this contract without a written Assignment Agreement, executed and approved by the same parties who executed and approved this contract, or their successors in office, 5,2 Amendments. Any amendment to this contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office, 5,3 Waiver. If the State fails to enforce any provision of this contract, that failure does not waive the provision or the State's right to subsequently enforce it. 5.4 Contract Complete. This contract contains all negotiations and agreements between the State and the Local Government Unit. No other understanding regarding this contract, whether written or oral, may be used to bind either party, 6 Liability Each party will be solely responsible for its own acts and omissions in connection with or related to this contract. The liability of the State is governed by Minnesota Statutes ~3, 736 and other applicable law. The liability of the Local Government Unit is governed by Minnesota Statutes chapter 466 and other applicable law, Each party will be solely responsible for its own employees for any workers compensation claims, As any deliverables, including plans and documents, produced by the State pursuant to this contract may be incorporated into larger projects of which the State may not be aware, the State expressly disclaims any liability for the use of such deliverables and the results thereof, 7 State Audits Under Minnesota Statutes ~ l6C.05, subd. 5, the Local Govemment Unit's books, records, documents, and accounting procedures and practices relevant to this contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the expiration date of this contract. Rev, (12/00) Page 3 MnlDOT Contract No, CFMS Contract No, 8 Government Data Practices The Local Government Unit and the State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided to or by the parties under this contract. The Act provides, inter alia, disclosure and non-disclosure provision for various types and classifications of data provided to or by the State or the Local Government Unit. The civil remedies of Minnesota Statutes g 13.08 apply to the release of the data referred to in this clause by either the Local Government Unit or the State, 9 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this contract. Venue for all legal proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota 10 Termination 10.1 Termination by the State. The State may cancel this contract at any time, with or without cause, upon 30 days' written notice to the Local Government Unit. Upon termination, the State wiIl be entitled to payment, determined on a pro rata basis, for services satisfactorily performed, 10.2 Termination by the State for Insufficient Funding. The State may immediately terminate this contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding or staffing levels cannot be continued at a level sufficient to aIlow for the provision of the services covered here, Termination must be by written or fax notice to the Local Government Unit. The State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the effective date of such termination, The State will not be liable for any damages sustained by the Local Government Unit as a result of the termination of this contract by the State. 10,3 Termination by the Local Government Unit for Insufficient Funding. The Local Government Unit may immediately terminate this contract if it does not obtain funding from its governing body, or other funding source, or if funding cannot be continued at a level sufficient to provide for payment for the services covered here. Upon such termination. the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the effective date of such termination, 11 Additional Provisions 11.1 Exhibit A is attached and incorporated into this contract. 11,2 The parties intend that the services provided under this contract will not be construed as an interchange of employees subject to Minnesota Statutes glS,S1, et. seq. If the provision of the services under this contract is deemed to be subject to Minnesota Statutes g1S.51, et, seq., and any provision in this contract is determined to conflict with such statute, then the statute wiIl control to the extent of any such conflict. Rev. (12100) Page 4 MnlDOT Contract No, CFMS Contract No, DEPARTMENT OF TRANSPORTATION By: (with delegated authority) Title: Date: LOCAL GOVERNMENT UNIT MnlDOT CONTRACT MANAGEMENT The Local Government Unit certifies that the appropriate person(s) have executed the contract as By: required by applicable articles, bylaws, resolutions, or ordinances, By: Date: Title: Date: By: Title: Date: Rev. (12100) Page 5 @D~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator yiJL FROM: Jim Dickinson, Finance Director SUBJECT: Supplemental- Approve Cleaning Service Contract /Leone's Building Service DATE: December 17, 2002 INTRODUCTION City Staff recently received bids on cleaning services for City of Andover facilities. DISCUSSION Quotes were received from five firms to provide cleaning services at the following facilities: City Hall, Senior Center, Public Works, Fire Station 1, Fire Station 2, and Fire Station 3. The bids are as listed: Tower Cleaning Systems $2,316.38/month $27,796.50 annually Terhaar's Maintenance $2,278.04/month $27,336.42 annually Executive Maintenance $2,167.28/month $26,007.30 annually Leone's Building Services $1,799.85/month $21,598.20 annually J aniKing Commercial Cleaning $1,600.70/month $19,208.34 annually Staff is recommending Leone's Building Services the second lowest bidder over JaniKing Commercial Cleaning the lowest bidder for the following reasons: 1) The limited service levels proposed by JaniKing for the fire stations that Leone's Building Services will provide in the bid price. 2) Leone's Building Services provides specific pricing for additional services, versus JaniKing's priced upon request. 3) Leone's Building Services is a local private firm, versus JaniKing's franchise structure. JaniKing can only switch service providers by bring in a new franchisee, rather than Leone's Building Services just providing a different group of employees. BUDGET IMP ACT Cleaning services is budgeted as part of the Facility Maintenance budget. The Leone's Building Services contract approval will actually yield a savings over our current cleaning services vendor. Mayor and Councilmembers December 17, 2002 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve a cleaning services contract with Leone's Building Services based on the aforementioned reasons. a~l8\MJ ~ DATE December 17. 2002 l~ ~ ITEMS GIVEN TO THE CITY COUNCIL - ~ November 2002 Monthly Building Report ~ Information from Laura Landes, Anoka Co"unty Sheriffs Office - November, 2002 ~ Bruggeman Homes ~ Constance Corners Preliminary Plat ~ North Lake Ridge Preliminary Plat ~ Woodland Estates 4th Addn. Preliminary Plat ~ Shady Oak Cove Preliminary Plat PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:IDA T A 1ST AFFIRHONDAAIAGENDAICCLlST.DOC I -" TO: Mayor and City Council /\~ ~/ NOVEMBER FROM:!David Almgren '/..7 RE: 12002 Monthly Buildin~ Report BUILDING PERMITS I Permit/Plan Tax Total Valuation 12! Residential 4 SfW 2 Septic 6 Townh; $ 25,506.72 $ 915.50 $ 26,422.22 $ 1,831,000.00 o Additions $ - $ - . $ - $ - 4 Garages $ 1,545.05 $ 27.55 $ 1,572.60 $ 55,100.00 7 Remodeling/Finishing $ 280.00 $ 3.50 $ 283.50 $ - 3 Commercial Building $ 5,880.03 $ 201.96 $ 6,081.99 $ 401,925.00 1 Pole Bldos/Barns $ 38.78 $ 0.50 $ 39.28 $ 500.00 o Sheds I I $ - $ - $ - $ - o Swimmino Poolsl $ - $ - $ - $ - o Chimney/Stove/Fireplace $ - $ - $ - $ - o Structural Chances I $ - $ - $ - $ - 3 Porches/Decks/Gazebos $ 670.41 $ 11.45 $ 681.86 $ 22,900.00 o Reoalr Fire Damaoe $ - $ - $ - $ - 23 Re-Roof/Sidino I $ 920.00 $ 11.00 $ 931.00 $ - 1 Other I (30 Unit Condominium) $ 11,759.63 $ 693.80 $ 12,453.43 $ 1,482,000.00 1 Commercial Plumbing $ 195.11 $ 2.75 $ 197.86 $ 5,500.00 o Commercial Heatinq $ - $ - $ - $ - 2 Commercial Fire Sprinkler $ 212.28 $ 2.80 $ 215.08 $ 5,600.00 o Commercial Utilities $ - $ - $ - $ - o Commercial Grading $ - $ - $ - $ - I 57 SUBTOTAL $ 47,008.01 $ 1,870.81 $ 48,87882 $ 3,804,525.00 I PERMITS 1 FEES COLLECTED 57 Buildinq Permits $ 47,008.01 $ 1,870.81 $ 48,878.82 o Ag Buildinq $ - $ - $ - 1 Curb Cut $ 50.00 $ - $ 50.00 1 Demolition $ 25.00 $ - $ 25.00 1 Footino $ 15.00 $ - $ 15.00 o Renewal $ - $ - $ - o Movinq $ - $ - $ - 24 Heatino $ 985.00 $ 12.00 $ 997.00 21 Gas Fireplaces $ 840.00 $ 10.50 $ 850.50 27 Plumbinq $ 1,831.00 $ 13.50 $ 1,844.50 78 Pumpinq $ 390.00 $ - $ 390.00 3 Septic New $ 200.00 $ 1.50 $ 201.50 9 Septic Reoair $ 400.00 $ 4.50 $ 404.50 11 Sewer Hook-Up $ 275.00 $ - $ 275.00 11 Water Meter $ 550.00 $ - $ 550.00 o Sewer Chanqe Over $ - $ - $ - o Water Chanoe Over $ - $ - $ - 40 Sac Retainaoe Fee $ 480.00 $ - $ 480.00 11 Sewer Admin. Fee $ 165.00 $ - $ 165.00 44 Certificate of Occupancy $ 176.00 $ - $ 176.00 12 License Verification Fee $ 60.00 $ - $ 60.00 1 Reinsoection Fee $ 47.00 $ - $ 47.00 30 Contractor License . $ 900.00 $ - $ 900.00 o Rental License $ - $ - $ - o Health Authority $ - $ - $ - 382 TOTALS $ 54,397.01 $ 1,912.81 $ 56,309.82 Total Number of Homes YTD 2002 211 Total Number of Homes YTD 2001 268 Total Valuation YTD - I 2002 $ 48,942,78972 Total Valuation YTD - I 2001 $ 76,703,047.00 Total Building Department Revenue YTD- 2002 $ 805,049.86 Total Buildinq Department RevenueYTD- 2001 $ 985 052.77 -- - C~. ~. . p.( 17 (02.- Office of the Sheriff Anoka County Sheriff Bruce Andersohn 325 East Main Street, Anoka, MN 55303-2489 (763)323-5000 Fax (763)422-7503 Laura Landes Crime Prevention Coordinator Anoka County Sheriff's Office, Patrol Division November, 2002 Proiects: Project EZ Help Project EZ Help distributes cell phones that are programed to dial 911 to senior citizens. These phones are free to seniors in Anoka County. This project is a collaboration between Qwest, TRIAD, and the Telephone Pioneers. This project has been a time consuming learning experience due to some unforseen problems with Qwest closing their wireless phone centers. Those phone centers were the source for our free phones. So far what I have accomplished on the project is: 1. Developed all training materials and hand out for the seniors attending training. 2. Wrote the press release and did interviews to promote the project with local and large press outlets. 3. Contacted all senior centers and senior living complexes in the sheriff's office jurisdiction and informed them of the project and invited them to attend the training. 4. Hosted three training sessions in Anoka, Blaine and Coon Rapids. 5. Entered the data from the seniors who attended the sessions. We will keep this data and when the phones arrive (we were suppose to have them on hand for the training) we will use it to deliver the phones. We have 466 people who attended training waiting for a phone. I also have 103 people on a waiting list to receive a phone. Business Watch 1. We hosted a bank training seminar with the banks in the sheriff's office jurisdiction. This training was a great success, all but one of the banks in our area attended. 2. Currently we are working on organizing the project of conducting premise survey for the banks who attended. This survey will review the banks camera systems, lighting, landscape design, policies and other physical aspect oftheir building and give them helpful hints on improving security. - - Affirmative Action.' Equal Opportunity Employer , ; , , ~ Committee Work Monthly Car Seat Clinics . Purchases more seats and supplies for the upcoming clinics. . The next clinic is 12/17 in Andover at Fire Station One. . Sent out flyers to Andover day cares inviting them to attend the clinic. ACSO Events & Tasks 11/01 Met with students from Metro State who are working on a community policing project and want to review how we are implementing crime prevention groups. After they review the information they may give us information on how to improve our system or new ideas. Their project will be completed mid-December. 11/07 Hosted a Girl Scout career talk for the Andover troops at Patrol. 11/07 Attended the Andover Fun Fest meeting. 11/11 Met with Qwest to resolve the EZ Help project issues. 11/13 Hosted EZ Help Training at the Rum River Library. 11/14 Hosted EZ Help Training at Coon Rapids Senior Center. 11/14 Attended a Rave/Club drug presentation at Andover High School. 11/15 Attended the Youth First Meeting 11/17 Presentation for children at the Seven Day Advent Church in Andover. 11/19 Attended the Safe Kids meeting. j 11/19 Attended the Coon Rapids Car Seat Clinic. " 11/20 Attended the Chiefs Luncheon asking them to submit people from their agency to assist with our child passenger safety initiative. 11/20 Attended the Bank Training Seminar. 11/21 Hosted EZ Help Training at the Fridley Senior Center. 11/25 Boy Scout Tour at Patrol Miscellaneous: . Worked on planning the holiday charity events for the Sheriffs Office (ie Bell Ringing, Chili Challenge, and Toys for Joy) . This month I have spent a considerable amount oftime typing tapes of incidents to help the Records Staff catch up. These un typed tapes effect the timeliness of my reports for park and rental incidents in Andover. Reports & Resident Information Reauests: Rental Report for Andover 1 New Andover Residence Inquiries '. . Articles/Press Releases: Project EZ IHelp - TRIAD Andover Newsletter Article Ham Laker Newsletter Article Wrote article for the Minnesota Sheriffs Magazine Car Seat Checks: Andover - 3 Oak Grove - 1