HomeMy WebLinkAboutWK August 23, 2005
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, August 23, 2005
7:00 p.m.
Conference Rooms A & B
1. Call to Order - 7:00 p.m.
2. Discuss Sewer Extension Request - Engineering
,
3. Rural Reserve Planning (cont.) - Planning
4. Consider Various Tabled City Code Revisions - Planning
5. Discuss 2006-2010 Capital Improvement Plan (cont.) - Finance
6. 2006 Budget Discussion (cont.) - Finance
7. Transportation Funding - Planning/Engineering/Administration
8. Discuss Fencing/Retaining Wall Permits - Engineering
9. Other Business
10. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: J;m Dklcirumn. C;ty Adm;rn'_'~
FROM: David D. Berkowitz, City Engineer
SUBJECT: Discuss Sewer Extension Request - Engineering
DATE: August 23, 2005
INTRODUCTION
The City Council is requested to revisit and discuss extending sanitary sewer to serve property south of
the Sophie's South development. This was previously discussed at the May 24, 2005 City Council
Workshop.
DISCUSSION
At the May 24th Workshop Mr. Holasek requested a sanitary sewer extension to serve his property south
of the Sophie's South development. A deeper lateral sewer line is required through the Sophie's South
development to serve the north portion of Mr. Holasek's property with gravity sewer. At the workshop
Council directed staff to allow the service to the property as long as Mr. Holasek was willing to pay the
extra depth cost and any other costs associated with the change, such as updating the 2004 Sewer Study.
Staff met with Mr. Holasek and followed up with a letter identifying the cost for the extra depth (see
attached letter).
The Council approved a sanitary sewer study back in 2004, which detailed how properties east of
Hanson Boulevard would be served with sanitary sewer. The requested area is recommended by staff
and detailed in the report to be served by the 150th LaneIBluebird Trunk to the south of the property.
Back in May, Mr. Holasek submitted a Preliminary Sanitary Sewer Plan that shows a possible sewer
extension (see attached Preliminary Sanitary Sewer Plan). As per the Preliminary Sanitary Sewer Plan,
27 lots could be served by the current lateral line located off of 152nd Avenue NW, which would
discharge to the 1 50th LaneIBluebird Trunk. The remaining 37 lots would need to be served through the
Sophie's South development, which in the future will ultimately discharge to the Yellow Pine Lift
Station alternative.
In May the Andover Review Committee (ARC) recommended that the 2004 Sewer Study be followed
and if the Council would like to extend sewer to this area before the 150th LaneIBluebird Trunk is
available, ARC recommended that Mr. Holasek pay the extra cost to extend the sewer to his property.
The extra cost to extend the sewer consists of extra depth and pipe extensions that otherwise would not
have been required as part ofthe Sophie's South development.
Discuss Sewer Extension Request
August 23, 2005
Page Two
If the sewer is not extended to Mr. Holasek's property through Sophie's South, Mr. Holasek's property
would need to be served from the 150th Lane Trunk line or another option would be a lift station and a
force main back through Sophie's South. The developer of the property would be responsible for 100%
ofthe cost to construct the lift station and force main.
ACTION REQUIRED
The City Council is requested to direct staff on how to proceed with the sanitary sewer extension to Mr.
Holasek's property.
Respectfully submitted,
~O.I
David D. Berkowitz
Attachments: Letter to Mr. Holasek"i Preliminary Sanitary Sewer Plan/
c.c. Mr. Holasek, 1159 Andover Blvd. NW, Andover
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
August 11, 2005
Winslow Holasek
1159 Andover Blvd. NW
Andover, MN 55304
Dear Mr. Holasek:
This letter is a follow up to our meeting on August 11, 2005. If you are interested in
serving the north portion of your parcel south of Sophie's South with sewer from the
north, the City will require you to pay for the extra depth for the sewer line to your
property (as directed by the City Council at the City Council Workshop on May 24,
2005). The cost has been calculated by the actual bid prices and the amount is
$15,000. This payment must be received by the City no later than Wednesday,
August 17, 2005.
If payment is not received by that date, the sanitary sewer will not be lowered to serve
your property. The property will then be served by the 150th Lane trunk as originally
planned and identified in the City's 2004 Sewer Study (Altemative Sanitary Sewer
Trunk Extension). Attached is a cost breakdown based on the actual bid.
If you have any questions, feel free to contact me at (763)767-5133.
Sincerely,
~.~;!5
David D. Berkowitz, P.E.
City Engineer
DDB:rja
, Enc!.
cc: Jim Dickinson, City Administrator
City Council
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers 6~~
FROM: Will Neumeister, Community Development Director d-
SUBJECT: Rural Reserve Planning (cont.) - Planning
DATE: August 23,2005
INTRODUCTION
A City Council goal for 2005 is the master planning of the Rural Reserve Area. This report will provide the City
Council an overview of the process that will be used to plan the future urbanization of the Rural Reserve Area. It
will also lay the groundwork for a future joint Planning Commission/City Council workshop where the staff will
seek input on a variety of issues that will set the tone for the planning of the Rural Reserve Area. In order for urban
development of this area to occur, the City will need a master plan, approval of an AUAR and approval from
Metropolitan Council for a major comprehensive plan amendment. Our fIrst step in the master planning effort is to
familiarize the City Council and Planning Commission with the task at hand.
To understand the task that is before us, it would be helpful to compare the Rural Reserve Area (east of Round
Lake Boulevard) to the "The Lakes" in Blaine. This is because the area is similar in size and conditions present.
It would be helpful to refer to the attached booklet from "The Lakes". Colored copies of the booklet will be
available for review at the meeting. The final vision that is developed may be different from that in "The Lakes"
example, but the planning process and steps will likely remain the same.
Staff will meet with property owners/developers during the planning ofthe area to incorporate their base
information and thoughts.
DISCUSSION
Step One: Establishing The Process (August 23,2005)
The first step in the planning process is to discuss with the City Council and Planning Commission the overall
process for planning the Rural Reserve Area.
Step Two: Information Gathering (September and October 2005)
The second step in the planning process is to collect basic site information.
Step Three: Visioning Process / Concept Evolution (October 25, 2005)
At ajoint Planning Commission/City Council meeting, staff will provide basic information and ask for the bodies to
define desirable site features to be preserved or created and to establish basic concepts to enhance the character of
the Rural Reserve Area. This work includes such items as:
1. Site Constraints (floodplain, wetlands, peat depth, ditch system, topography, etc.)
2. Streetsffrails (locations for major roadway linkages, functional classification, key intersections, street
design, trail corridors)
3. Storm Water (regional storm water ponding, significant water body, potential recreational use)
4. Utilities (water supply, design of trunk sewer line)
5. Land Use (types of residential development, neighborhood design, commercial development)
I
6. Parks (incorporate park study recommendations, locate neighborhood parkes), locate community ball
fields, develop connectivity/trail linkages)
7. Regional Impacts (determine need for elementary school)
Step Four: Concept Drawings (November 22,2005 and December 27,2005)
This step of the process brings all of the information together to formulate concept plans at the Planning
Commission work session. Some of the concept plans will be area wide to show transportation, land use and
other key features. Some will focus on specific topics, such as key intersections and more site specific items.
Step Five: Detailed Development Proposal (January - February 2006)
The task of completing a further detailed plan for the area will be the developer's responsibility based on the
general areawide planning done by the City. Again, the Planning Commission and Council will have an
opportunity to review and comment on the detailed plans proposed for the Rural Reserve at the end of this
time period.
Step Six: Preparing Other Planning Documents (March 2006 - May 2006)
Once a master plan has been created that meets the approval of the City Council, the City will need to gain
regional governmental approvals, requiring the preparation of the following documents that could take a few
months:
. Alternative Urban Areawide Review (AUAR)
. Major Comprehensive Plan Amendment (Metropolitan Council)
Step Seven: Gaining Approvals From Regional Agencies (June 2006 - December 2006)
The two documents referenced above will likely take about six months to gain approvals by the various
agencies. As you can see, it is estimated that the timeline to complete all the tasks identified is approximately
16 months from now.
Trunk Sewer Design
It will then take an additional 1 to 1 Y, years to design the sewer system and prepare the plans for its
construction. As you can see, there is a great deal oflead time in planning and implementing such a large
scale development area.
ACTION REQUESTED
The City Council is asked to review the information and concur with the planning process that will be used.
Respectfully Submitted,
t'i/d(~
Will Neumeister
Attachments
Rural Reserve Map /
Portions of "The Lakes" booklet (from Blaine) I
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LEG END D 2000-2005 (Adopted Dec. 21, 2004)
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D Rural Reserve June 2005
'ANDbVE~ @
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayo, ""d Cooncilmombm ~
CC: Jim Dickinson, City Administram:c::..:
Will Neumeister, Community Development Director wL
FROM: Courtney Bednarz, City Planner
SUBJECT: Consider Various Tabled City Code Revisions - Planning
DATE: August 23, 2005
INTRODUCTION
Please find attached the City Code items that were tabled by the Council for work session
discussion.
DISCUSSION
Please review the attached items.
ACTION REOUESTED
Please determine if these items need further revision.
Attachments
City Code 12-4-12 Shopping Centers
City Code 12-4-4 B. Building Height: Determination of Setbacks
City Code 12-14-23 Building Height
Revision #24 City Code 12-4-4 Building Height
\
) Backe:round
This secti€ln applies a building setback for churches and schools when they are adjacent to
residential property. 12-4-4 B. existed in the €lriginal zoning ordinance as one paragraph. When
Ordinance 8 was formatted this paragraph was divided and the application €lfthe setbacks were
lost. Additionally, this section belongs under 12-5-3 Setbacks Adjacent t€l Residential Areas.
Cross reference 12-4-4 A. which provides an €lPportunity for certain structures t€l be allowed
additi€lnal height through the c€lnditional use permit process with City Code 12-3-4 where
dimensi€lnal standards are located and City Code 12-13-3 where uses are listed.
Council Review
The Council determined at the July 5, 2005 meeting that this section sh€luld be tabled for work
sessi€ln discussion. At that time the C€luncil indicated that the existing setback requirements
between commercial and residential uses needed to be discussed (City C€lde 12-5-3 A.). The
Council also wanted the building setback for churches and sch€l€lls t€l be simplified. The minutes
from this meeting are included below.
A councilmember also suggested changes to allow churches and schools to extend beY€lnd 45
feet in height. The City Code currently limits them to 35 feet in height and allows them t€l extend
up to a maximum €lf 45 feet in height with a c€lnditional use permit and under certain
circumstances. This change would also require changes in City Code 12-3-4 to increase the
permitted height €lf churches and schools from 35 to 45 feet.
,
Staff/Plannine: Commission Proposed Chane:e
Add the uses the setback applies to and move 12-4-4 B. to 12-5-3 Setbacks Adjacent to
Residential Areas. Add 12-4-4 A. to the new uses matrix and reference in the 12-3-4 table that
provides height standards. A suggested simplification of the setback f€lr churches and schools
from residential property is shown below. Two options for changes affecting the height of
churches and schools are provided. No change is proposed to the setback for commercial uses
from residential properties (pending Council work session).
12 4 4: BUILDINC HEICHT; DETERM:INATION OF SETRA1CKS:
f.. Building Height: The height of structures used for ehurches, scheels, multiple and similar
uses may extend to forty five feet (45') in residential districts. NOFloeeupancy structures
greater that [erty five feet (15') in height shall require a conditional use permit.
B. Setbacks Determined: The required setback from any residential lot shall be at least equal to
the height, and the distance between any two (2) detaehed principal bl:1ildings shall be no less
than one half (1/2) the sum of the heights of the tW{) (2) struetl:lfes; except, that any structure
exceeding forty fiye feet (45') iFl height shall require a conditional use permit in all distriets.
(,A.mended Ord. g, 10 21 1970; amd. 2003 Code)
\ 12-5-3: SETBACKS ADJACENT TO RESIDENTIAL AREAS:
/
A. Business Districts: Where a business district is adjacent to a residential district, the
minimum building setback from the lot line shall be thirty five feet (35').
-2-
B. Industrial Districts: In the case of industrial districts, such minimum setback shall be
, seventy five feet (75'). (Amended Ord. 8, 10-21-1970)
) C. The required setback of structures used for churches. schools. multiple and similar
uses shall be at least equal to the height of the structure or as required bv Citv Code
12-3-4. whichever is 1!reater. . and the distance between aWl two (2) detached principal
buildings shall be no less than one half (1/2) the sum ofthe heights of the two (2)
structures: C)(cept. that an'! structure exceeding f.oft,! five feet (45') in height shall require
a conditional use permit in all districts.
Option #1 (Suggested by Staff)
City Code 12-3-4
Rl R2 R3 R4 RS Ml M2 GR LB NB SC GB I
Height (maximum)
See City Code 12-13 for 35 35 35 35 35 35 35 35 35 35 45 45 45
exceptions allowed as
conditional use
Proposed New Matrix for City Code 12-13
Permitted, Permitted Accessory, and Zoning District
Conditional Uses
R- R- R- R- R- M- M- G LB N SC G I
1 2 3 4 5 1 2 R B B
Churches exceeding height maximum C C C C C C
up to 45 feet in height
Schools exceeding height maximum C C C C C C C
un to 45 feet in height
Option #2 (suggested by Council)
City Code 12-3-4
Rl R2 R3 R4 ~S Ml M2 GR LB NB SC GB I
Height (maximum)
See City Code 12-13 for 35 35 35 35 35 35 35 35 35 35 45 45 45
excentions allowed as
conditional use
Heioht (m9ximnm) for 45 45 45 45 45 45 45 45 45 45 45 45 45
churches and schools
Proposed New Matrix for City Code 12-13
Permitted, Permitted Accessory, and Zoning District
Conditional Uses
R- R- R- R- R- M- M- G LB N SC G I
1 2 3 4 5 1 2 R B B
Churches exceeding height maximum C C C C C C
4m-4A of 45 feet in height
Schools exceeding height maximum C C C C C C C
4m-4A of 45 feet in height
-3-
Regular Andover City Council Meeting
Minutes - July 5, 2005
Page 3
Revision 24
Councilmember Jacobson stated on 12-5-3, "Setbacks Adjacent to Residential Areas", one thing
they have talked about in their planning session is when they butt up a business area to a
residential district, according to this, the minimum building setback shall be thirty-five feet from
the residential district. He did think thirty-five feet to have a business from a house was enough.
He thought they needed to have something more than that because it was awfully close. Mayor
Gamache thought if they moved it back further, they would run into a situation where it could be
non-conforming.
Councilmember Knight stated if they had a larger setback, it could make a lot unbuildable.
Councilmember Jacobson thought if there was empty land with an established residential area,
they should take into consideration the rights of the homeowner.
Councilmember Trude wondered which lot line they would consider. Councilmember Jacobson
thought it would be the area abutting the residential property line. Mr. Neumeister stated they
have a number of existing buildings that ifthey make this greater than what they have, will make
the buildings non-conforming.
Councilmember Jacobson thought this would apply to future development.
The Council discussed the businesses that would be non-conforming if they increased the
distance.
Councilmember Trude thought they could use more buffering instead along with limiting the size
of the buildings.
Councilmember Trude thought they should discuss this further at a planning session meeting.
The Council discussed the setbacks for churches and schools.
\
, )
-'1-
Revision # 32
12-4-12 SHOPPING CENTER LOCATION REQUIREMENTS
,
Backl!:round
This section is outdated. Many of the requirements outlined here are standard elements
of a Commercial Site Plan review and do not need their own section in the City Code.
This chapter describes requirements for the SC Zoning District. These requirements
belong in chapter 12-3, "Zoning Districts."
If the Council decides that some of the other requirements are useful, then those
requirements can be placed elsewhere in the Code.
Proposed Chanl!:e
Strike this section of the code. Other requirements and changes in the SC zoning district
are handled in Revision #16.
12 ~ 12: SHOPPINC CENTERS
f.ny new structures in a shopping center (SC) or neighborhood business (}IB) district
Im:lst be sho'.vn to fit into an overall plan fer the shopping center. Before aay ne'N area is
zoned, the following conditions must be met:
.^.. The area will be located adjacent to a thoroughfai"e or cellector street as shown on the
comprehensive plaa or as indicated as a potential shepping center site or
neighborhood business site on such plan.
B. SubmissieR ef a plet plan shewing structures, parking, drive'.vays, landscaping and
screenmg.
C. If construction has not begun within twenty four (24) mom:hs, or if the project is not
fifty percem: (50%) completed within five (5) years, aay further deyelopmem: ef aay
type shall require a conditional use permit, and the plar.ning and zoning commission
may move to initiate a rezoning back to that in effect prior to neighborhood business
(NB) or shopping center (SC) zoning.
D. The area zoned shall include at least two (2) acres for neighborhood business (NB)
aad five (5) acres for shepping center (SC).
E. Any area noted on the zoning map as "SC" '.vith no definite beandary shall be
administered as fnllows:
1. Only one corner of any major road intersection may be zoned for a shopping center (SC) at
any ene time.
2. The laneewner shall submit a plan in accordance with the provisions of a planned liHit
de'/elopment w-,
3. The city cOI;\fleil may grant or deny the request for Business zoning based upon the plans
submitted.
1. .\ market feasibility study shall be submitted to indicate aeed, size and future size.
(Amended Ord. 8, 19 21 1979)
->"-
Regular Andover City Council Meeting
Minutes - July 5, 2005
Page 7
r", 'lmember Jacobson thought in some ofthe small areas with wetlands, which do have some
stub streets, they "'~J f "'ant to have the house setback because there may be a future road, which
probably never will be but he thou~m I _" ;l to use some reason there. The second line should
read "Shall be required to be setback which could acco . " which makes more sense and
gives them more latitude.
~ Revision 32
Councilmember Trude wondered where this section went to if they deleted it. Mayor Gamache
stated it went to Revision 16.
Councilmember Trude wondered if they were missing some things because they went from an entire
page of things they do not want to see to a paragraph of definition. Mr. Neumeister thought there is a
definition that is in Revision 16. Councilmember Trude stated this does not encompass what was in
old "E". Mr. Neumeister thought some of those things were included in the uses table as Conditional
Uses.
The Council discussed what should be included in the Code.
Councilm ber Orttel thought there was a loop hole that was found and he did not know how this
would be trea
Councilmember Trud ad a question on setbacks for accessory structures on side yards for comer
lots. If they have a cul-de- c and as you enter the cul-de-sac, the driveways are not actually on the
cul-de-sac at the comers so can place a shed at the front of the house and she thought this
looked awful and devours the entI neighborhood and she did not know ifthe code prevented this.
Councilmember Trude thought if they ha n accessory building or shed located in the yard adjacent
to a City street, it should have a minimum set k offorty feet from the property line in R-I and R-2
and thirty-five feet in R-3 and R-4 Districts.
Revision 36
Councilmember Jacobson asked what if he wanted to do the ole structure in stuff he built his
house with but that is not allowing him to do this the way he reads' It says two sides have to be
similar and comparable but they cannot be the same. He did not think t t was what was intended.
Councilmember Knight st~ted it says compatible, not comparable.
Councilmember Orttel thought this could mean it could be identical. Councilmemo Trude thought
they could say "The accessory structure should have siding that matches the home".
~-
Revision #73
City Code 12-14-23: Building Height
City Code 12-4-5 F. Exemptions From Height Limits
City Code 12-3-4 Minimum District Requirements
Backl!round
This item addresses other issues with building height beyond Council's previous discussion on item
#24 (City Code 12-4-4 Building Height). The Council elected to table this discussion to a work
seSSIon.
The following items need to be addressed:
l. This section allows all structures to exceed the maximum height allowed by City Code 12-3-
4 with a conditional use permit under certain circumstances. A line item needs to be added
to the proposed uses matrix of City Code 12-13 to show that principle structures are eligible
for a CUP to increase the maximum height.
2. The height of accessory structures is regulated by City Code 12-6. Building height
regulations need to be applied to the principle structure.
3. Height regulations are dimensional standards that need to be located in City Code 12-3-4
Minimum District Requirements.
/ 4. Exemptions from height limitations are currently provided in 12-4-5 F. This section needs
to be edited. Staff is also proposing to remove monuments and smokestacks from this list.
The section needs to be moved with the section concerning height to City Code 12-3-4.
Proposed Chanl!e
Staff recommends the following changes:
12 14 23: BUILDING HEIGHT:
Buildings proposed that e)[ceed the height limits imposed by provisions of this title shall rcquirc a
conditional use permit and shall be governed as follows:
,^.. Principle buildings of grcater height than eKpressly pcrmitted by this title may be permitted by
conditional use permit, provided it is determined that:
1. .^.dequate fire protection and other safcty features are provided.
2. The height and bulk onhe building will not destroy a scenie or the appropriate yiew, will not shut
off light and air from surrounding properties, or othenv1se be detrimental to the publie.
B. In no e'/cm, howc'ier, shall any building occupy more than the permitted perceffiagc o[1ot area
as provided in this title. (I.mended Ord. 8, 10 21 1970)
City Code 12-4-5 Permitted Encroachments:
P. Excmptions Prom Height Limits: Height limitations shall not apply to barns, silos and other
structures on farms, to church spircs, belfries, cupolas and domes, monuments, chimneys and
-1--
smokestacks, flagpoles, public and public utility faeilities, transmission towers of commercial and
/ private radio broadcasting stations, television antellilas, and parapet walls extending not more than
f.our feet (4') above the limited height of the buildiHg except as herein provided. (Amended Ord. 8,
1021 1970)
12-3-4: MINIMUM DISTRICT REQUIREMENTS:
B. Maximum Height:
1. Principle Structure Height: A conditional use permit may be granted to allow principle buildings
to exceed the height limits imposed by provisions of this title provided it is determined that:
a. Adequate fire protection and other safety features are provided.
b. The height and bulk of the building will not destroy a scenic or the appropriate
view. will not shut off light and air from surrounding properties. or otherwise be detrimental
to the public.
c. In no event. however. shall any building OCCUpy more than the permitted percentage oflot
area as provided in this title.
2. Exemptions From Height Limits: Height limitations shall not apply to the following:
a. Barns. silos and other agricultural structures for rural agricultural uses.
b. Church spires. steeples. belfries. cupolas and domes
J c. Chimneys. flagpoles.
e. Public utility facilities
f. Transmission towers and antennae subiect to City Code 9-12
h. Parapet walls extending not more than four feet (4') above the height of the building.
Proposed addition uses table of City Code 12-13 (excerpt showing proposed height line item)
Permitted, Permitted Accessory, and Zoning District
Conditional Uses
R- R- R- R- R- M- M- G LB N SC G I
1 2 3 4 5 1 2 R B B
Principle buildings exceeding height
maximum subiect to City Code 12-3-4 C C C C C C C C C C C C C
B.
12-3-4: MINIMUM DISTRICT REQUIREMENTS (excerpt showing height line item
with reference to exemptions of City Code 13-3-4B.)
Rl R2 R3 R4 RS Ml M2 GR LB NB SC GB I
Princinle structure height
(maximum) subiect to City 35 35 35 35 35 35 35 35 35 35 45 45 45
\ Code 12-3-4B.
I
/
~Z-
/ Regular Andover City Council Meeting
Minutes - August 3, 2005
Page 10
Neumeister indicated it is recommended that this section be moved to City Code 12-6,
Acces Buildings and Structures, and City Code 12-5, Setback Requirements. A specific section
number WI e assigned based on other potential adjustments to City Code 12-6.
Mr. Neumeister stated the proposed ch is to update the language, clearly prohibit the items from
the existing list unless they are used as ac t materials as evaluated by the Andover Review
Committee.
Councilmember Jacobson stated in section 12-14-22-b-I-a, ays they cannot use aluminum, steel
and metal and there is a lot of nice aluminum and steel siding 0 there that a lot of buildings use.
Mr. Neumeister stated they might want to include in there some type concealed fastener so rust
does not appear on the building. Councilmember Jacobson thought this s uld be reviewed.
Councilmember Jacobson indicated there are nice roofing materials that are bein sed that are
metal. Councilmember Trude thought they needed a description for this. Mr. Dickins
they might consider allowing a certain gauge of metal for siding.
Mr. Neumeister stated he will bring this back after review.
fP" Revision 73 - Building Height
The Council indicated they want to table this for a future work session.
Mr. Neumeis tated the proposed change is to create a commercial site plan process that reflects
the administrative p that has been in place for years.
Councilmember Jacobson won to what degree did ARC have the actual authority on a business
site plan to say everything is okay and good. He wondered what the process is and is there ~y
way the Council gets involved at all or is it s ARC. Mr. Neumeister stated any plan other than
a Conditional Use would go through ARC and the cil would not see it unless there is a variance
or a CUP.
Councilmember Trude thought almost every plan in the past year has nee a variance or something
for review that they have seen so there are very few that have not been befor e Council.
Councilmember Jacobson indicated he would like to be informed. Mr. Dickinson stated t
add wording indicating that ARC does have the ability to defer a plan to the City Council.
--'1-
C I T Y 0 F 0
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2006-2010 Capital Improvement Plan
DATE: August 23, 2005
Attached is an updated draft 2006-2010 City of Andover Capital Improvement Plan summary
(based on discussion at the July 28th Council Workshop - minutes attached). This draft plan
summary is submitted to gain City Council comments on the plan and to use as a tool for the
2006 City of Andover Budget review process.
The following is a summary of changes, ongoing research, or notations made after the July 28th
workshop:
1. Vehicle replacement justification should not mention "scheduled replacement". All
vehicle replacements should be justified with: a) increased maintenance issues/costs, b)
safety issues or lack there of, c) etc. Department updating of the narratives is ongoing.
2. City Hall Garage Expansion - keep in the C1P, but bring back to Council before building.
Council not sure of the location and has concerns that additional stalls would block the
view of the Community Center.
3. Fire Station #1 Auxiliary Generator - see if we can purchase and install with remaining
bond proceeds. Finance has determined there are sufficient proceeds to complete this
project, but will need to get formal approval from the City Council to purchase.
4. Mezzanine Area, Building A - project cost reduction from $27k to $20k. Previous
mezzanine was $lOk in 2002, a quote received in 2005 was $15k.
5. Public Works Development Planning - project budget was reduced from $25k to $IOk.
Most of the work will be done in-house. Consultants will be used only as needed and for
final review.
6. All Fire Trucks - move out at least a year. Justification states should last 20 to 25 yrs so
1991 trucks shouldn't be considered until 2011 unless maintenance/safety issues arise.
Department updating ofthe narratives is ongoing.
7. Lawn Sweeper - revisit the necessity of this type of equipment and does the amount of
use substantiate the expenditure. Department review is ongoing.
8. All Park Projects Parking Lots - the necessity of curb and gutter in the parks - decision
will be made on a case by case basis by the Council when the park project is formally
authorized.
9. All Park Projects - narrative needs to be updated after City Council and Park
Commission input is received. This is an ongoing task.
10. MSA contribution to projects was increased from $1,464,000 to $1,529,000 including
some of the following detail: Hanson Blvd / 139th Ave Intersection - increased to $450k ;
Hanson Blvd /133 Ave intersection - moved from 2006 to 2008; Crosstown Blvd /
Nightingale St intersection -lowered from $500k to $150k.
All departments continue to have a hand in producing the draft CIP, and as part of the annual
budget review process, the Finance Department will prepare detailed cash flow analysis for
funding the improvements.
Attachments
/ Special Andover City Council Workshop Meeting
Minutes - July 28, 2005
Page 6
Mr. Dickinson stated they need to figure out the sewer capacity for growth.
Mr. Neumeister stated once this is reviewed with the Met Council, the Engineer will have to discuss
with property owners the extension of a major trunk line to serve this area which could take between
12 to 18 months to complete.
Mr. Berkowitz explained to the Council the process they will need to go through.
Mr. Dickinson stated they want the developer to carry the costs instead of the City with a
reimbursement process in place.
Councilmember Jacobson thought the park plan needs a major park in that area.
Councilmember Orttel thought the developers were further along than expected with that area and
had studies done that could be shared with the City.
Councilmember Orttel indicated he would like frequent updates regarding this so they are kept in the
/ loop.
2006 - 2010 CAPITAL IMPROVEMENT PLAN
Mr. Dickinson indicated the draft plan is submitted to gain City Council comments on the plan and
to use it as a tool for the 2006 City of Andover Budget review process.
Councilmember Jacobson wondered what they are going to do with the generator at Fire Station 1.
Mr. Dickinson stated this generator would be permanent for emergency situations. Mr. Brezinka
stated the Fire Chief would like a generator at all stations for emergencies. Mr. Dickinson stated
they issued bonds for refmancing Public Works and they also issued bonds to build Fire Station 3.
When they issued those bonds, they were purposely restricted that they would only be used for public
safety improvements and in completing that project they will have excess proceeds which can be
used towards the generators.
Councilmember Jacobson stated considering what they are trying to do at the Community Center, do
they want to add two more stalls to the City Hall garage. Mr. Dickinson stated they would make an
amenity view from the Community Center with the addition of a retaining wall. They would put two
stalls on and they would be looking at a fairly reasonable improvement where they would utilize the
staff to construct the facility.
Councilmember Trude thought this area looked bad when going to the Community Center. Mr.
Dickinson stated they will be cleaning up the back of City Hall so it looks better.
Councilmember Trude thought it would be nice to have all the garages gone so they could see the
Community Center. She thought they should look at this as part of the site management plan.
Special Andover City Council Workshop Meeting
Minutes -July 28, 2005
Page 7
Councilmember Jacobson stated his concern is where the addition is going and how it looks. He is
not against adding more room for Public Works. Councilrnember Trude thought it detracted from
the CommurIity Center.
Councilrnember Trude wondered if they need to heat a garage. Councilrnember Orttel did not think
they kept it real warm just enough to melt the ice and snow.
Councilmember Jacobson suggested this be left in but before it is built, staff comes back to the
Council with it.
Councilmember Jacobson asked how much the previous mezzanine cost. Mr. Dickinson stated it
was $9,900+. Councilrnember Jacobson wondered why the proposed mezzanine is almost three
times as much as the one that was built already. Mr. Dickinson stated they can cut down on the
costs. He noted the last mezzanine was done completely in-house and the $9,000 only included
material costs. He stated this is budgeted at install costs.
Councilmember Jacobson wondered why they need $25,000 for planning the new area for Public
Works on page 20. Mr. Dickinson stated this will be done in-house at $10,000.
Councilrnember Jacobson wondered why they would need an electric scissor lift. Mr. Dickinson
stated they can use this at all the public buildings and the YMCA may pay for part of it.
Council member Orttel stated in regard to fue equipment, the equipment has a twenty-five year life.
He wondered why they are replacing them at 16 years. Mr. Dickinson stated part of the structuring is
they don't want to replace all of them at the same time. The current proposal would give them a
good resale value of the used equipment and then when they bond for equipment, they can bond so
debt service remains at a constant level.
Mayor Gamache suggested they chart out how many repairs are going on for the equipment so they
know when they should replace them. Mr. Dickinson stated they are.
Councilmember Orttel thought they were going to reconsider putting curbs in all of their parks in
rural areas. Councilrnember Trude thought it would help their parks budget if they did not do this.
Mayor Gamache thought the concern with not having curbing was that cars cut through the park so a
curb would stop that. Councilmember Trude stated they could put posts up with wire running
through it to deter this. Mr. Berkowitz thought it would work best to see this on a site by site basis.
Councilmember Jacobson stated he is concerned about the costs of the athletic park south of the
WDE site. Mr. Dickinson stated the plans have been revised but the costs are similar.
Special Andover City Council Workshop Meeting
Minutes - July 28, 2005
Page 8
Councilmember Jacobson wondered if the $150,000 is to just redo the hopper. Mr. Dickinson stated
it would be cheaper to replace the hopper than to buy a new sweeper.
Councilmember Orttel asked why they are planning to replace the sign truck. Mr. Dickinson stated
this one has been listed for replacement starting in 2006 but based on maintenance record; they are
pushing it out another year until the cost per mile gets to be too expensive to maintain. He noted this
is what they are doing with all of the vehicles.
Mr. Berkowitz stated they are going to look at bringing the seal coat back to an eight zone setup
because they are getting some imbalance in the City.
Mr. Berkowitz stated the Hanson Boulevard dollars are what the County has given them but the costs
will probably be higher. Councilmember Jacobson stated his only point is that the City spends a lot
of money every year but when they ask for something from the County, the County says they do not
have enough money to help them with improvements.
The Council discussed with staff the plans for Hanson Boulevard.
/ Mr. Berkowitz stated the intersection amount at Nightingale should be lowered because the costs
were computed before they discussed it with the County.
2006 BUDGET DISCUSSION
Mr. Dickinson indicated the taxable market value went up 7.25 percent which was a surprise to them
because they expected it to go up a double digit number. The tax capacity value went up 11.39
percent due to the catch up of the limited market value people. He noted they have not added a lot of
homes to the City.
Mr. Dickinson stated on the debt service levy they want to maintain it at a consistent level. He stated
in 2007 they are dropping close to $400,000 on the levy and that would probably be a good time to
look at equipment purchases. A debt levy close to $400,000 would yield 1.5 to 1.7 million worth of
equipment purchases. He stated it is probably a good time to look at purchases between 2007 and
2008 to maintain a consistent debt level.
Councilmember Orttel stated they went to $1.669 million and then they will jump to $1.8 million and
if they are going to keep it level, couldn't they keep it level at 1.4. Mr. Dickinson stated if they are
going to look at a levy, he would target the 2001 G.O.Capital note because it yields a 1.5 million
dollar bond. He thought that would be all they would need. He stated they do levy on an annual
basis for Capital Equipment reserve so there may be some flexibility.
Mr. Dickinson stated they have forecasted the levy slightly under the CPI index. They are looking at
a 1.4 percent increase in the tax rate and could be going as high as 2.5 percent. He stated in the
column marked "Market Value Homestead Credit Cut", the proposed column, under gross City levy,
it would be $8,469,000 with the 1.4 percent increase in the tax rate. By doing that amount oflevy,
Capital Plan
City of Andover, MN
PROJECfS BY DEPARTMENT AND FUNDING SOURCE
2006 thru 2010
Department Pro j ect# Priority 2006 2007 2008 2009 2010 Total
Building
Replacement - Blazer #5 07-42~1 2 22,000 22,000
Equipment Bond 22,000 22,000
Building Total 22,000 22,000
Central Equipment
NC RecoverylRecyding/ Recharging Equipment 06-49950-01 1 6,000 6,000
Central Equipment Fund 6,000 6,000
Canopy for Fuel Island 09-49950-01 3 30,000 30,000
Central Equipment Fund 30,000 30,000
Central Equipment Total 6,000 30,000 36,000
/Engineering
Pedestrian Tra~ Maintenance 06-42000-01 1 47.000 48,000 49.000 50.000 51,000 245.000
R & S - Pedestrian Trag Q,ooo 48.000 49,000 SO,OOO 51,000 245,000
GPS 06-42000-02 1 40,000 40.000
Capital Projects Levy 5,000 5,000
Drainage & Mapping Fund 5,000 5,000
Pari< Improvement Funds 5,000 5,000
R & S. Reserve 5,000 5,000
ROW utility Management 5,000 5,000
Sanitary Sewer Fund 5,000 5,000
Sfatm Se_ Fund 5,000 5,000
WalOfFund 5,000 5,000
Replacement - Tolal Station 09-42000-02 1 21.000 21,000
Equipment Bond 21,000 21,000
Replacement - Blazer #11 09-42000-03 2 30,000 30,000
Equipment Bond 30,000 30,000
Engineering Total 87,000 48,000 49,000 101,000 51,000 336,000
Facility Management
Carpet Replacement 06-41940-01 2 10.000 10,000 10,000 30,000
Capital Projects Levy 10,000 10,000
General Fund 10.000 10,000 20,000
City Hall Garage Expansion 06-41940-02 1 20,000 20,000
Capital Projects Levy 20,000 20,000
/ Auxiliary generator for Rre Slation #1 06-41950-01 2 15,000 15,000
G.D. Sond 15,000 15,000
Building A - Seal Floor 06-41960-01 1 6.000 7,000 8,000 21,000
Capital Projects Levy 6,000 6,000
Department Project# Priority 2006 2007 2008 2009 2010 Total
General Fund 7,000 8,000 15.000
;old Storage Bld-Waterproof Walls 0641960-{)2 1 8.000 8.000
/ Capital Projects Levy
8,000 8,000
Mezzanine Area - Building A 06-41960-{)3 2 20.000 20,000
Capital Projects Levy 20,000 20,000
PubDc Works Development Planning 06-41960-04 1 10,000 10,000
Capital Projects Levy 10,000 10,000
Electric Scissor Ufl 0641960-{)5 1 25.000 25.000
Equipment Bond 20,000 20,000
WaleIFund 5,000 5,000
Fire Sl #2 Addition and Par1<ing lot Improve. 07-41950-{)1 2 450,000 450,000
G.O. Bond 450,000 450,000
Surface Seal all Brick Structures 06-41940-{)1 1 35.000 35.000
Capital Projects Levy 24.000 24,000
Sanitary Sewer Fund 3,500 3,500
Water Fund 7,500 7,500
land Purdlase 08-41960-{)1 1 515,217 515,217
BuHrfmg Fund 515,217 515,217
Facility Management Total 114,000 460,000 567,217 8,000 1,149,217
Fire
Rescue Trucks 06-422~1 1 35.000 40,000 75,000
Equipment Bond 35,000 411,000 75,000
New MOOlle Data Terminals in Fire Trucks 07-422~1 2 30,000 30,000
Equipment Bond 30,000 30,000
Waterllce rescue boat 07-42200-02 1 20.000 20,000
,
Equipment Bond 20,000 20,000
Replacement - HydraurlC Rescue Equipment 07-42200-03 2 30,000 30,000
Equipment Bond 30,000 30,000
Hose WasherlT ester 07-42200-04 2 8,000 8,000
Equipment Bond 8,000 8,000
Replacement - Fire Marshall Vehicle 08-42200-{)1 2 30.000 30,000
Equipment Bond 30,000 30,000
Replacement - Fire Tanker #31 08-42200-02 1 295,000 295,000
Equipment Bond 295,000 295,000
Replacement - Fire Engine #11 09-42200-01 1 400.000 400,000
Equipment Bond 360.000 360,000
Replacement -ladder Truck #11 10-422~1 1 850,000 850.000
Equipment Bond 8SO,000 8SO,000
Replacement. Fire Chiefs Vehicle 10-422~2 2 40,000 40,000
Equipment Bond 411,000 411.000
Fire Total 35,000 128,000 325,000 400,000 890,000 1,na,OOo
Park & Rec - Operations
Replacement - Cushman T ruckster #546 06-45200-01 1 22,000 22,000
Equipment Bond 22,000 22,000
Replacement -1-lon Dump wi Snow Removal #511 06-452~2 1 60.000 60,000
Equipment Bond 60,000 60,000
, lawn Sweeper 06-45200-{)3 1 30,000 30,000
Equipment Bond 30,000 30,000
ReplacelRepair Play Structures - Various Parks 0645200-04 2 40,000 40,000 40,000 40.000 40,000 200,000
Capital Projects Levy 411,000 411,000
General Fund 411,000 411,000 411,000 411,000 160,000
Department Project# Priority 2006 2007 2008 2009 2010 Total
Broom Attachment 06-45201l-D5 1 5.500 5,500
Equipment Bond 5,500 5,500
/
Replacement - Se~-Propelled 48' Sweeper 07-45200-01 2 20.000 20,000
Equipmont Bond 20,000 20,000
PaJk & Rec - Operations Total 157,500 60,000 40,000 40,000 40,000 337,500
Park & Rec - Projects
Woodland Estates 4th Park 06-45201-01 1 15.000 15,000
Park Improvement Funds 15,000 15,000
Fox Meadows Park 06-45201-02 1 10,000 10.000
Pri Improvement Funds 10,00II 10,000
Prairie Knoll Park. Phase II 06-45201-03 1 35,000 150,000 185,000
Pri Improvement Funds 35,000 150,00II 185,00II
Oakview Park 06-45201-04 1 50,000 50,000
Pri Improvement Funds 50,000 50,000
AthletidPark Complex South of the WDE 06-45201-05 1 642.386 760,080 1,402,466
Park Improvement Funds 642,386 760,080 1,402,4$6
Annual Miscellaneous Projec!s 06-45201-99 1 25,000 25,000 25,000 25.000 25.000 125,000
Pari< Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,00II
Terrace Park 07-45201-01 1 52,500 52,500
Pari< Improvement Funds 52,500 52,500
Crooked Lake Boat Landing 07-45201-02 1 125,000 125,000
DNR Grant 20.000 20,000
Park Improvement Funds 105,000 105,000
Strootman Park 06-45201-01 1 125.000 125,000
Pari< Improvement Funds 125,000 125,00II
Forest Meadows Park 08-45201-02 1 25,000 25,000
Pari< Improvement Funds 25,000 25.00II
Andover Lions Park 09-45201-01 1 85.000 85,000
Pari< Improvement Funds 85,000 85,000
Hawkridge Park Improvements 10-45201-01 1 500,000 500.000
Pari< Improvement Funds 500,000 500,000
Pam & Rec - Projects Total m ,386 962,580 175,000 760,000 25,000 2,699,966
Planning & Zoning
Replacement- Ford Taurus #15 07-41910-01 2 20,000 20,000
Equipmont Bond 20,000 20,000
Planning & Zoning Total 20,000 20,000
Sanitary Sewer
Crosstown Blvd Trunk Sewer Line 06-49450-01 1 353,650 353,650
Sewer Trunk Fund 353,650 353,650
Yellow Pine Lift Station 08-49451l-D1 1 600,000 600.000
SeweI Revenue Bonds 600.000 600,000
Sanitary Sewer Total 353,650 600,000 953,650
Storm Sewer
Replacement - Street Sweeper #171 06-43151l-D1 1 150,000 150.000
Capital Projects Levy 50,000 50,000
Equipment Bond 100,000 100,000
Department Project# Priority 2006 2007 2008 2009 2010 Total
Storm Sewer Total 150,000 150,000
/
Street Signs
Replacement. Sign Truck #410 07-4317o-1l1 2 75.000 75,000
Equipment Bond 75,000 75,000
Street Signs Total 75,000 75,000
Streets I Highways
Annual Street Seal Coat Project 06-43100-01 1 263,615 203,084 550,569 471,092 313,212 1,801,572
Conslrue6on Seal Coat Fund 29,726 6,B07 96,220 78,330 4,791 215,874
R & B - CnIck Seal & Seal Coat 233,889 196,277 454,349 392,762 30B,421 1,585,698
Annual Street Crack Seal Project 06-43100-02 1 96,008 204.786 175,225 116,500 117,556 710,075
Construction Seal Coal Fund 5,000 16,268 13,243 BID 35,321
R & B. CnIck Seal & Seal Coat 91,008 lB8,518 161.982 115,690 117,556 674,754
Annual Street Mill and Overlay 06-4310o-1l3 1 736,454 1,027,052 967,705 835.228 740,138 4,306,577
Assessments 164,704 3B9,014 337,235 20,602 112,362 1,023,917
R & B - Overlays 571,750 631,031 630,470 814,626 627,776 3, 2B2, 660
Annual Pavement MarKings 06-431oo-{)4 1 14,000 15,000 16.000 17,000 18.000 80,000
R & B. Reserve 14.000 15,000 16,000 17,000 18,0/10 BO,ooo
Municipal Sta1e Aid Routes I New & Reconstruct 06-4310o-1l5 1 1,529,400 0 859,150 2.608,000 4,996,550
Assessments lBO,O/IO 0 25,0110 20B.500 413,500
Federal Funds 270,000 825,000 1,095,0/10
Municipal State Aid Funds 1,079,4iIO 0 B34, 150 1,574,500 3,488,050
Signal Upgrade - Bunker Lake BlvdIRound Lake Blvd 06-43100-{)6 1 20,000 20,000
Municipal State Aid Funds 10,000 10,000
Oth...lIunicipafrty 10.000 10,000
Intersection Upgrade - Hanson Blvdl139th Ave 06-43100-{)7 1 450,000 450,000
Assessments 2OIl,000 2011,000
Municipal State Aid Funds 250,000 250,000
Dump Truck wi Snow Removal 06-431oo-{)9 1 190.000 190,000
Equipment Bond 190,000 190,000
Replacement- Tree Chipper #509 06-43100-10 1 40,000 40.000
Equipment Bond 411,000 411,0110
Intersection Upgrade - Crosstown BlvdlNightingale 06-43100-11 1 150,000 150,000
Municipal State Aid Funds 150,000 150,000
Construct Bikewayl Walkway Corridors 06- TRAIL-{)1 1 60,000 485.000 545,000
rran Funds 60,000 230,000 290,000
Unfunded 255,000 255,000
Replacement- Dump Truck wi Snow Removal #197 07-431 oo-ll 1 1 200,000 200,000
Equipment Bond 200,000 200,000
Se~ contained spray patcher 07-43100-02 1 150.000 150.000
Equipment Bond 150,00/1 150,000
Replacement. Dump Truck wi Snow Removal #195 07-431oo-{)3 1 200,000 200,000
Equipment Bond 200,000 200,000
Replacement - Hot Asphatt Box 08-431 oo-ll 1 1 40,000 40,000
Equipment Bond 411,000 411,000
Intersection Upgrade. Sou1h CoonIRound Lake Blvd 08-431oo-{)2 0 250.000 250,000
Municipal State Aid Funds 250,000 250,000
Intersection Upgrade - Hanson Blvdl133rd Ave 06-43100-03 1 150,000 150.000
Municipal State Aid Funds 150,0011 150,000
Streets I Highways Total 3,549,4n 1,999,922 3,008,649 4,532,820 1,188,906 14,279,n4
Water
Department Project# Priority 2006 .2007 2008 2009 2010 Total
Replacement-1-ton Van #67 06-49400-01 1 40.000 40.000
,
Water Fund 411,000 411,000
/
Rehabilitation of Wells 06-49400-02 1 40,000 45,000 45,000 130,000
Wate! Fund 411,000 45,000 45,000 130,000
Water System Security Improvements 06-4940{g)3 1 15,000 15,000
Wafe! Fund 15,000 15,000
Water Tower Painting 07-49400-01 1 350,000 350,000
Capital Equipment Rese<VO 242,000 242,000
Wafe! Trunk Fund 108,000 108,000
143rd Ave Water Main Improvements 07-49400-02 1 83.000 83,000
Wafer Trunk Fund 83,000 83,000
Construct Water Tower 08-49400-01 1 2,950,000 2,950,000
Water Revenue Bonds 2,9SD,000 2,9SD,000
Water Main along Sou1h Coon Creek Drive 09-49400-01 1 500,000 500,000
Wafer Trunk Fund SDO,OOO SDO,ODO
Demolish 500,000 Gallon Water Tower 09-49400-02 1 175,000 175,000
Water Trunk Fund 175,000 175,000
Chapman's Addition Water Main Improvements 09-49400-03 1 325,000 325,000
Assessments 325,000 325,000
Smith's Green Acres Water Main Improvements 09-49400-04 1 572,000 572,000
Assessments 572,000 572.000
Water Total 95,000 478,000 2,995,000 1,572,000 5,140,000
GRAND TOTAL 5,325,013 4,253,502 7,759,866 7,435,820 2,202,906 26,977,107
(Q
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator/Finance Director
SUBJECT: Review Proposed 2006 City Budget & Tax Levy
DATE August 23, 2005
INTRODUCTION
City Departments are continuing to work on a proposed 2006 Annual Operating Budget pursuant to
guidelines established by the City Council on April 12, 2005 and direction provided at the July 28,
2005 City Council workshop. The following memo identifies the City Council established guidelines
for the preparation of the 2006 Annual Operating Budget and highlights of the attached draft Proposed
2006 Budget. Administration will provide a presentation and be prepared to answer Council questions
at the meeting.
DISCUSSION
Budget Guidelines:
The following are City Council's 2006 Budget Development guidelines used by City Staff in preparing
the operating budget:
1) A commitment to maintain the City Tax Rate Capacity in a manner consistent with the needs of the
organization to ensure the long-term competitiveness, efficiency, staffing and capital requirements.
2) A fiscal goal that works toward establishing the General Fund balance for working capital at no less
than 35% of planned 2006 General Fund expenditures.
3) A commitment to maintain the 2006 debt levy at no more than 25% of the total levy.
4) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed.
5) A team approach that encourages strategic planning to meet immediate and long-term operational,
staffmg, infrastructure and facility needs.
6) A management philo~ophy that actively supports the implementation of Council policies and goals,
/ and recognizes the need to be responsive to changing community conditions/concerns.
1
Overall Summary:
To date the Proposed 2006 Budget is not a balanced revenue and expense budget, but the City Council
was very specific that the tax rate increase should be limited to a 2.5%. With that in mind staff is
committed to identifYing additional reductions within the current 2005 Budget or the Proposed 2006
Budget before the December deadline to certifY the 2006 Budget and tax levy to the County and State.
It should be noted that draft Proposed 2006 Budget meets or exceeds the Council policy goals in all but
one category. The category not being met is the fiscal goal that works toward establishing the General
Fund fund balance for working capital at no less than 35% of planned 2006 General Fund expenditures.
The current fund balance for working capital for the proposed 2006 budget is at 34%. Special attention
was given to reducing the tax rate increase while dealing with the Legislatures' $470,000 market value
homestead credit reduction that was announced after the Council adopted its 2006 Budget
Development guidelines. AdministrationlFinance is comfortable with the 34%.
Also included as part of the Proposed 2006 Budget is the second year of tax levy for the Community
Center project, competitive compensation for the City employees and the creation of emergency
reserve fund balances for core services (snow emergency, facility management, and information
technology).
The following information is intended to provide more financial detail on the budget presentation for
the City Council:
\
New Staffing Requests:
The proposed 2006 Budget requests the following new staffing to be supported by tax levy:
1. The Fire Department is requesting two full-time fire fighters/inspectors. Both positions will be
conducting fire inspections while not responding to emergency incidents during daytime hours.
A federal grant has been applied for which would assist in partially funding the positions over
the next five years. Federal grants dollars are capped at $36,000 per position in year one and
diminishing over the next five years with the City funding 100% by year six. If the grant were
awarded to the City of Andover for both positions, the City's share would be $46,360 for 2006.
The proposed 2006 Budget requests the following new staffing to be supported by Special Revenue and
Enterprise Fund budgets not tax levy supported:
1. The Public Utilities Department is requesting two full-time maintenance personnel. Currently,
two employees are maintaining both the sanitary sewer and storm sewer systems. With the
amount of time needed to be in compliance with NPDES, maintenance in other areas has been
lacking. With the constant expansion of city utilities and the amount of work required to
maintain the infrastructure, an additional crew is requested. Funding for these positions will
include a request for an increase in the Storm Water Utility fee ($0.25 to $0.50 per residential
equivalent unit per quarter).
'. , 2. The Andover Community Center requesting the addition of one full time operations staff
member. Due to the hours that this facility is open along with the amount of time spent
2
covering all aspects of the operation including cleaning, marketing, daily operation,
concessions, programming etc; an additional operations staff member will help relieve some of
the above mentioned tasks. The new staff member would primarily work the building, insuring
the day-to-day operation and maintenance is meeting the expectation of the residents of
Andover, along with the Facility Manager. With additional help in this area, the Facility
Manager would have the ability to oversee the operation of the facility along with creating
programs and revenue streams not yet tapped into. Two examples would be creating leagues
and tournaments during down time and advertising sales. This position will be dependent on
available revenue sources and further review by the Community Center Advisory Commission.
Personnel Related Implications:
The proposed 2006 Budget provides for the following personnel related expense:
1. A total salary compensation adjustment package is proposed to provide wages that are
competitive with other government entities. The package proposes a 3% across the board cost-
of-living increase and the utilization of approximately $25,000 to bring into market positions
that are not competitive with industry standards. The City's Human Resources Manager in
consultation with the City Council and City Administrator would conduct the market analysis.
2. The proposed budget is forecasting a 10% health insurance benefit increase and a 10% dental
insurance benefit increase. The insurance benefit increases, as in the past, will be shared
between the City and the employees based on past contribution policy.
3. Various departments will indicate changes in the personal services line item do to a reallocation
of staffing to the respective departments. The most significant allocation changes will be in
Protective Inspection, Public Works, Planning, Administration, and Finance departments. The
Public Works allocations are now more reflective of actual; Protective Inspection Department
reflecting staffing shifts; and the Administration, Planning & Finance allocation reflecting a
reduction in the amount oftime charged to the EDA budget.
Contractual Departments:
The proposed 2006 Budget provides for the following service level changes:
1. The City Attorney budget reflects a 4% contract increase and a slight modification to
accommodate legal expenses that are not covered under the retainer agreement.
2. The Anoka County Sheriffs contract reflects an 11.9% increase (approximately $200,000). The
increase reflects a full year of an additional deputy that was started mid-year in 2005 and
additional replacement and maintenance costs for the new 800 MHz service.
Capital Projects Levy:
Capital Proiects Levv - The 2006 Budget proposes to specifically designate $1,045,746 of the general
tax levy to capital projects and equipment needs relating to Capital Outlay ($209,296), Road and
Bridge ($734,686), Pedestrian Trail Maintenance ($47,380) and Park Projects ($54,384). Specific
3
designation of the tax levy to anticipated City needs and priorities for transportation maintenance, trail
maintenance, park projects and equipment outlays allows the City to strategically allocate its resources
and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated
according to Council Policy based on annual growth increases; the other levies are set to abide by the
Council Budget guidelines.
. Road and Bridge - Under the Capital Projects Levy, a total of $782,066 is proposed for
transportation programming related to maintaining City streets, roadways and pedestrian trails.
This will be the third year that a portion of the Road & Bridge Fund ($47,380) will be dedicated
to pedestrian trail maintenance representing approximately 6% of this levy. $281,377 is
designated to the City's seal coating and crack sealing programs, with the remaining $453,309
dedicated to street overlays pursuant to previous Council direction of designating a one percent
tax levy and capturing one percent of new tax capacity growth to transportation infrastructure
needs. This commitment was initiated by the City Council in 1997.
. Park Improvements - Under the Capital Projects Levy, $54,384 is designated to capital projects
for park related projects. This level of funding is an annual appropriation to be used to
underwrite a wide range of park improvement projects as recommended by the Park and
Recreation Commission and approved by the City Council. This funding is a long-term
supplemental source of capital funding for park projects that would be separately identified in
the City's Five-Year Capital Improvement Plan.
. Capital EouipmentIProiects - Under the Capital Projects Levy, $209,296 is designated to
,
capital improvement/equipment project expenditures. Through this designation, the City, over
time, will be able to build a fund reserve to avoid cash flow "spikes" and address a wide range
of capital improvement needs such as facility maintenance projects under a more controlled
spending environment. A portion of this designated levy ($169,000) is proposed to address a
wide-range of facility maintenance and equipment needs (identified in the 2006-2010 CIP).
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt
and to look for early debt retirement or refinancing opportunities that will yield interest expense saving
to the City. The Debt Service levy provides for the following debt service payments and represents
21.4% of the proposed levy.
. 200lC G.O. Equipment Certificate $283,537
. 2003C G.O. Equipment Certificate $132,180
. 2004A G.O. Capital Improvement Bonds $364,788
. 2004 EDA Public Facility Revenue Bonds $847,350
. 2005 G.O. Capital Improvement Bonds $137,922
. 2005 G.O. Equipment Certificate $ 65,788
The levy for the 2004 EDA Public Facility Revenue Bonds represents the levy designated in the pro-
forma financial statements for the community center. Also it is proposed that a 2006 G.O. Equipment
Certificate will be issued to fund 2006 equipment purchases with the debt levy for this bond to start in
2007.
4
ACTION REOUESTED
The Council is requested to review the Proposed 2006 Budget and provide direction to staff to
appropriately set the proposed 2006 Annual Operating Budget and Tax Levy at the September 6th
Council meeting.
"-
Pgs 6-7 July 22,2005 City council Workshop Minutes
Pg8 Property Tax Levy
Pg9 2006 Budget Gap Analysis
Pg 10 General Fund 2005 Fund Balance Analysis
Pg 11 Expenditure Budget Summary Totals - By Department
Pg 12 General Fund Revenue and Expense Summary
Pg 13-15 General Fund Expenditure Budget - Line Item Total
Pg 16-43 Department Line Item Budgets
\
'. )
5
I Special Andover City Council Workshop Meeting
Minutes -July 28,2005
Page 8
Councilmember Jacobson wondered if the $150,000 is to just redo the hopper. Mr. Dickinson stated
it would be cheaper to replace the hopper than to buy a new sweeper.
Councilmember Orttel asked why they are planning to replace the sign truck. Mr. Dickinson stated
this one has been listed for replacement starting in 2006 but based on maintenance record; they are
pushing it out another year until the cost per mile gets to be too expensive to maintain. He noted this
is what they are doing with all of the vehicles.
Mr. Berkowitz stated they are going to look at bringing the seal coat back to an eight zone setup
because they are getting some imbalance in the City.
Mr. Berkowitz stated the Hanson Boulevard dollars are what the County has given them but the costs
will probably be higher. Councilmember Jacobson stated his only point is that the City spends a lot
of money every year but when they ask for something from the County, the County says they do not
have enough money to help them with improvements.
The Council discussed with staff the plans for Hanson Boulevard.
I Mr. Berkowitz stated the intersection amount at Nightingale should be lowered because the costs
were computed before they discussed it with the County.
2006 BUDGET DISCUSSION
Mr. Dickinson indicated the taxable market value went up 7.25 percent which was a surprise to them
because they expected it to go up a double digit number. The tax capacity value went up 11.39
percent due to the catch up ofthe limited market value people. He noted they have not added a lot of
homes to the City.
Mr. Dickinson stated on the debt service levy they want to maintain it at a consistent level. He stated
in 2007 they are dropping close to $400,000 on the levy and that would probably be a good time to
look at equipment purchases. A debt levy close to $400,000 would yield 1.5 to 1.7 million worth of
equipment purchases. He stated it is probably a good time to look at purchases between 2007 and
2008 to maintain a consistent debt level.
Councilmember Orttel stated they went to $1.669 million and then they will jump to $1.8 million and
if they are going to keep it level, couldn't they keep it level at 1.4. Mr. Dickinson stated if they are
going to look at a levy, he would target the 2001 G.O.Capital note because it yields a 1.5 million
dollar bond. He thought that would be all they would need. He stated they do levy on an annual
basis for Capital Equipment reserve so there may be some flexibility.
Mr. Dickinson stated they have forecasted the levy slightly under the CPI index. They are looking at
a 1.4 percent increase in the tax rate and could be going as high as 2.5 percent. He stated in the
column marked "Market Value Homestead Credit Cut", the proposed column, under gross City levy,
it would be $8,469,000 with the 1.4 percent increase in the tax rate. By doing that amount oflevy,
(;
I Special Andover City Council Workshop Meeting
Minutes - July 28, 2005
Page 9
based on what the State has done on Market Value Homestead Credit, they would be netting
$7,988,000. He stated the State is taking that chunk away.
Mr. Dickinson stated for 2005, the Certified Levy is $7,556,813 and they are receiving this year
$477,000 less than that. He stated they are absorbing that within the 2005 budget through reduced
spending and a small utilization of fund balance.
Mr. Dickinson handout information from the League of Minnesota Cities identifying the Market
Value Homestead Credit estimate which shows calculations of the Cities and where the big cuts in
Market Value homestead credit are at. Councilmember Orttel wondered how they determined this.
Mr. Dickinson stated it is by Market Value growth and household income.
Mr. Dickinson reviewed the budget gap analysis and how they are going to cut the budget in 2005 &
2006. He also reviewed the salary increases along with insurance benefits.
Council member Trude stated the problem is they have the $480,000 decrease from the State. She
wondered if they could increase the levy a little bit which is what all ofthe other cities are doing.
Councilmember Jacobson indicated he could go up to 2.5 percent for an increase but not much more
than that.
Mr. Dickinson reviewed the miscellaneous expenditures with the Council.
Councilmember Orttel wondered if they are going to see anything from the Community Center this
year. Mr. Dickinson stated they will not and they may end up having a deficit the first year. He
stated they need to look at a full year before they could determine what the revenues and costs will be
each year. ,
OTHER BUSINESS
Mr. Berkowitz stated the County is proposing a trail on the east side of Hanson Boulevard from 133rd
to Bunker and they have been told that this will not receive any Federal funding. He indicated they
sent this information to the County Parks Department and asked if this was something they were
interested in and they stated they were but did not have any funding for it and they thought they
could work on an agreement where the City would pay for it now with the possible reimbursement
from the Anoka County Parks if they received a grant. He did not see a real need for the trail
because they would have to fund it one hundred percent and they will be constructing a trail on the
west side for the residents that tie the corridor all the way up Hanson.
Consensus of the Council was to forgo a trail on the east side of Hanson Boulevard for other areas.
Mr. Berkowitz stated they had the issues with the overlay program in the curb and gutter. They had
one item that came up. He showed on a map where the problem was and what it consisted of. He
noted they never informed the residents through the 429 process that they would be assessed and
there is not a whole lot they can do to assess them. Mr. Dickinson stated they do not have the curb in
-,
City of Andover, Minnesota B/1912oo5
Property Tax Levy
Certified Certified Certified Certified Proposed
2002 2003 2004 2005 2006
General Fund levy $ 4.157.891 $ 4,505.780 $ 4.850.296 $ 4.831.158 $ 5.586.180 $ 755.022.00 15.63%
Debt Service Funds levy
1999 G.O. Equipment Certificate 291.703 301.980 326.655
2001C G.O. Equipment Certificate 259.978 274,404 276.693 283.210 283.537
2003 G.O. Equipment Certificate 200.000 212.695
2003C G.O. Equipment Certificate 168.000 132.030 132.180
2004A G.O. Capital Improvement Bonds 247.766 364.788
2004 EDA Public Facility Revenue Bonds 807.000 847,350
20058 Capital Improvement Bonds 137.922
20058 G.O. Equipment Certificate 200.000 65.788
Total Debt Service" 551.681 776.384 984.043 1.670,006 1.831,565 161.559.00 9.67%
Other levies
Fire Levy 43.750 43.750 43,750 43.750 54.032 10.282.00 23.50%
Capital Projects Levy
Capital EquipmentIProject 200.000 203.200 203.200 203.200 209.296 6,096.00 3.00%
Parks Projects 50,000 50.800 50.800 52.800 54.384 1.584.00 3.00%
Road & Bridge 597.396 619.611 619.611 679.899 734.686 54.787.00 8.06%
Pedestrian Trail Maintenance 46.000 47.380 1.380.00 3.00%
I Lower Rum River Watershed 25.759 24.000 30,000 30,000 33.396 3.396.00 11.32%
Gross City Levy 5.626.477 6.223.525 6,781,700 7,556,813 8.550.919 994.106.00 13.16%
Less Fiscal Disparities Distribution 856,322 835,198 949,133 922,759 922,759 0.00%
Local Tax Rate levy S 4.770.155 $ 5,388.327 S 5,832,567 S 6,634,054 S 7.628.160 994.106.00 14.98%
Adjusted Tax Capacity Value- S 14,337,532 S 16,248,790 S 18,604.494 S 21.251,198 S 23,839,648 $ 2.588.450 12.18%
% Chanae Chance
Tax Capacity Rate- 33.270% 33.161% 31.350% 31.217% 31.998% 2.500% 0.780%
Tax Capacity Rate W/O LRRWSD 33.126% 33.037% 31.209% 31.077%
Tax Capacity Rate With LRRWSD 33.511% 33.376% 31.603% 31.415%
.2003 Debt SeMce Levy is based on City's Debt Management Study
- Adjusted Value determined by adjusting for Fiscal Disparities and Tax Increment estimates.
- Blended rate due to the City of Andover levying for Lower Rum R;ver Watershed District
(1) Adjusted Tax Capacity Value is subject to change.
tb
City of Andover
/ General Fund
2006 Budget Gap Analysis
3rd Round
Adopted Estimate Requested
2005 2005 2006
Revenue $ 7,318,712 $ 6,958,273 $ 7,709,971
Expenditure Base Budget * 7,311,036 7,133,418 7,133,418
Available for Adjustments $ 7,676 $ (175,145) 576,553
Adjustments to Base Budget
Personal Services 418,905
Additional Staffing 46,360
Services & Supplies 371,114
Transfer Out -
Capital Outlay -
Total Adjustments to Base Budget 836,379
, Budget Gap $ (259,826)
Prior Year Fund Balance Available $ 158,451
Short Fall $ (101,375)
* 2005 Base Budget less any capital outlay. Capital Outlay is new each year: no base or
carryforward is considered.
Reconciliation
Budget Gap $ (259,826)
Less: Additional Staffing 46,360
$ (213,466)
2006 Under (Over) Budget $ (213,466)
$ -
q
City of Andover
General Fund
2005 Fund Balance Analysis
Round 3
2005
Estimated
Budget
December 31, 2004 $ 3,302,565
2005 Estimated Fund Balance Increase (Decrease) (175,145)
Projected December 31,2005 3,127,420
Less: Legal Defense Designation (150,000)
Snow Emergency (50,000)
Facility Management (50,000)
Economic Development -
Information Technology (25,000)
Working Cash Flow (2,693,969)
Estimated Balance Available for Adjustments $ 158,451
2005 Working Cash Flow Designation Calculation:
2006 Requested Expenditure $ 7,923,437
% of 2006 General Fund Expenditures 34.00%
$ 2,693,969
,
lD
CITY OF ANDOVER
Expenditure Budget Summary Totals - By Department
Budget Year 2006
Actual Actual Actual Actual Adopted* Estimate Proposed" I Change (') I
2001 2002 2003 ~ 2005 2005 2006 $ %
GENERAL GOVERNMENT
Mayor and Council $ 74.555 $ 67,692 $ 91.883 $ 90.304 $ 97,043 $ 94.758 $ 96.808 (235) -0.24%
Newsletter 24.668 25.634 21.673 16.484 19.000 19.800 21.000 2.000 10.53%
City Clerk 109.814 125.558 129,195 124.781 131.526 130.826 137.368 5.842 4.44%
Elections 11,632 38.712 11,431 35.030 6.032 6.007 53.080 47.048 779.97%
Administration 94.633 121.539 127.726 125.536 149.540 145.790 158.487 8.947 5.98%
Human Resources 23.809 87.756 49,491 52.624 86,196 88,754 91,412 5,216 6.05%
Financial Administration 237.564 273.154 246.524 250.250 268.024 221.624 289.625 21.601 8.06%
Assessing 92.037 100.979 106.933 110.890 114.000 113.000 118.500 4.500 3.95%
Attorney 127.403 142.411 146.365 147.907 154,460 154,460 159.370 4.910 3.18%
Planning and Zoning 216.119 242.373 262.461 268.908 309.815 305.005 351.012 41,197 13.30%
InfonnationSystems 125.762 128.759 131.098 128.191 135.378 130.378 136.161 783 0.58%
Facility Management 448.658 547.627 457.368 302.030 361,345 319.324 359.018 (2.327) -0.84%
.E"gi,n~~"g".....,..,. 345.2n 385.203 323,478 343.697 380.115 3n.365 397,118 17.003 ,.._~:47%,
,Totalc;eneral C;overr,ment 1,931.931 2,287,398 2,105,626 1,996,635 2,212,474 2,107,091 2,368,959 '156,485 },07%:
PUBUC SAFE7Y
Police Protection 1.103.016 1,234,866 1.421.312 1.500.424 1.684.085 1,684.085 1.861.610 197.525 11.87%
Fire Protection 595.795 705,320 769.142 821.823 865.486 849.151 947.809 82.323 9.51%
Protective Inspection 370.246 394.041 426.216 389.n2 419.632 412,882 465.313 45.681 10.89%
Civil Defense 10,513 9.606 6.656 10.159 15.593 15.593 15,471 (122) -0,78%
Animal Control 8.354 9.076 8.662 7.869 7.250 7.000 7.965 715 9.86%
[Iot.i~~biils;f;;ty-.--._- 2,087.924 2,352,909 2,631,988 2,730,046 2,972,046 2,948,711 3,298,168326,122< ."10,97%
PUBUC WORKS
,
. Streets and Highways 650.544 392.652 331.406 406.284 484,640 481.690 564,984 80.344 16.58%
Snow and Ice Removal 363.172 521,700 483.288 372.297 468,426 450.426 451,714 (16.712) -3.57%
Stonn Sewer 95.612 63.733 50.441 0 #DIVlO!
Street Lighting 33,479 29.272 35.584 28.769 30.900 30.900 30,900 0 0.00%
Street Signs 95.742 118.265 115.208 113.840 120.341 119.841 142.983 22.642 18.81%
Traffic Signals 13.975 14.464 21.690 19.880 24.000 20.000 23.000 (1.000) -4.17%
Street lights. Billed 127.579 135.789 139.122 144.767 154.500 153.000 158.000 3.500 2.27%
Tree Preservation 20,376 23.607 18.672 12,304 . 0 #DIV/O!
Weed Control 19.201 20.321 11,787 14.427 0 #DIV/O!
Parks and Recreation 584,653 662.450 599,006 612.147 685.466 678,466 755.098 69.632 10.16%
Recycling 108.390 116.005 114.785 114.052 125.243 120.243 104.631 (20.612) -16.46%
[:!~t.'-~~bnc]VO~ ,,'.::.: 2,112,723 2,098,258 1,920,989 1.838,768 2.093,516 2,054,566 2,231,310'- 13'7.'794'. ,"'. 6,58%
OTHER 145.068 595.847 25.865 21.992 33.000 23.050 25.000 (8.000) -24.24%
:'I<>t.:iPtJ,er"-:,::.:.:[., 145,068 595,847 25,865 21,992 33,000 23,050 25,000 . "(ll;Ooo)" -:2~.24~
::::::~~DT2iAi,::-::$6;m:646'$ 7,334,412 S 6,684,468 $ 6,587,441 $"7;311.036 S 7,133,418 $H'i;923;43i'$ 612.401'6.360/;
/
\ \
811912005
CITY OF ANDOVER
General Fund
Revenue & Expense Summary
Actual Actual Actual Actual Budget Estimate Proposed Budget Change 05 - 06
2001 2002 2003 2004 2005 2005 2006 $ %
REVENUES
Property Taxes $ 3.982.173 $ 3.782.334 $ 4.286.838 $ 4.541.227 $ 4.909,208 $ 4.599.208 $ 5.281.248 $ 372.040 7.58%
Ucense and Permits 720.711 588,457 551.122 675.869 593.350 559.100 587.000 (6.350) -1.07%
Intergovernmental Revenues 1.095.726 1.043,780 508.318 585.290 598.329 524.385 585.973 (12.356) -2.07%
Charges for Current Services 722.689 689.427 647.816 798.794 633.825 654.380 628.150 (5.675) -0.90%
Fines and Forteits 73.699 73.475 68.686 79.450 85.000 85.000 87.500 2.500 2.94%
Interest Income 128,702 109.617 (6.407) 58.309 50.000 75.000 75.000 25.000 50.00%
Miscellaneous Revenue 201.223 224.784 241.147 259.038 274.000 286.200 285.100 11.100 4.05%
Transfers 90.000 217.437 165.000 299.000 175,000 175,000 180.000 5,000 2.86%
TOTAL REvENUES 7.014924 6.729.311." 6.462.520 7 .296.977 .7.318.712' . 6.951(213. ~~ 7.709.971 " 391:259' .5.62%
EXPENDITURES
General Government 1.931,931 2.287,398 2.105.626 1.996.175 2.212.474 2.107.091 2.368.959 156.485 7.07%
Public Safety 2.087.924 2.352.909 2.631.988 2,730.046 2.972.046 2.948.711 3.298.168 326.122 10.97%
Public Works 2.112.723 2.098.258 1.920.989 1.838,768 2.093.516 2.054.566 2.231.310 137.794 6.58%
Other 145.068 595,847 25.865 21.992 33,000 23.050 25.000 (8,000) -24.24%
TOTAL EXPENDITURES '-"6.277,646 7,334:412' 6.684.468 ' 6,586,'981 "'^i,311",036 ' '7.133:416' ' , '7 ,923-"'~:H .'612,40'" . 8.68%'
. UN[)$(OVERIBUDGEI . $ 737,278 f"(OO5;i oil ' $ (221.948) -f' . '709:996 $ 7.676 '$'(175.145),: $ "(213,466)' . $ 122\.142}" ,':::"..,
,
'Y~ \~
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
General Fund General Fund General Fund
;
Object Actual Actual Actual Adopted Estimate Request
Code 2002 2003 2004 2005 2005 2006
Personal Services .
101 Salaries $ 2,188,741 $ 2,180,454 $ 2,181,320 $ 2,672,547 $ 2,672,547 $ 2,823,254 5.64%
102 Salaries - Volunteers 142,974 172,068 171,850 199,285 185,000 205,000 2.87%
103 Salaries. Election Judges . 13,772 - 25,541 - - - #DIV/O!
106 Salaries - Commission 40,660 44,579 41,888 46,940 46,000 46,940 0.00%
121 IPERA 117,274 119,911 119,561 154,280 154,280 174,388 13.03%
122 iFICA 138.022 134,194 135,185 180,963 180,963 188,303 4.06%
123 ICMA 3,923 5,250 2,750 4,000 - - -100.00%
124 Relief Association 142,150 165,367 205,651 180,000 180,000 235,000 30.56%
125 Medicare 33,318 33,161 33.619 42,330 42,330 44,045 4.05%
126 Nationwide Retirement - - 2,000 - 2,000 2,000 #DIV/O!
131 I Health Insurance 191,252 215,311 234,918 284,340 284,340 321,750 13.16%
132 Dental Insurance 12,051 13,075 13,419 16,376 16,376 18,424 12.51%
133 Life Insurance 1,600 2,089 1,974 784 784 800 2.04%
134 Long Term Disabilitv 4,784 5,180 5.535 6.761 6,761 7.044 4.19%
135 Physicals 6,318 123 - - - . #D1V/O!
151 iWor1<ers Compensation 33,948 38,478 40,945 43,092 43,092 49,879 15.75%
160 : Fidelity Bonds - - - - - - #DIV/O!
199 i InterCity Labor Allocabon (6,0511 15;0501 {;j4,IlIl~J 137:'.8571 (419,8571 130:1,3061 -18.65%
,......> 3,064,737 '3,124,190 3,181,267 3:458,841 3,394,616 3,813,521:~5"To
I ....,..
Supplies and Materials
201 ,General Office Supplies 30,138 23,465 25,200 28,200 27,700 30,000 6.38%
203 Printed Forms 1,535 2,036 2,611 2,000 1,100 1,550 -22.50%
207 Training 2,925 1,992 571 3,250 2,000 3,250 0.00%
210 Operating Supplies 96,168 66,538 105,354 108,925 104,125 116,165 6.65%
211 Cleaning Supplies 3,748 5,118 5,478 5,250 5,250 5,450 3.81%
212 Gas - Vehicle - - I - 100 - 150 50.00%
218 ! Diesel Fuel - - 42 #DIV/O!
220 ,Repair/Main!. - Supplies 34,462 23,656 21,421 36,700 33,700 42,000 14.44%
223 I Repair/Main!. - Building 6,632 12,584 12,531 9,800 12,100 10.500 7.14%
224 Repair/Main!. - Streets 91,949 99,498 89,133 114,000 96,000 114,000 0.00%
225 Repair/Main!. - Landscaping 27,752 26,975 25,023 21,500 21,500 23,500 9.30%
226 Repair/Main!. . Signs 24,651 21,757 14,150 12,500 12,500 12,500 0,00%
227 Repair/Main!. - System 2,568 2,203 - - - - #DIV/O!
228 Repair/Main!. - Spec. Proj. 3,195 462 4,139 3,000 3,000 2,000 -33.33%
240 Small Tools 6,830 6,609 6,060 3,950 4,350 4,050 2.53%
241 Small & Expendable - Office E - - - 13,000 13,000 13,000 0.00%
258 Maps for Resale 219 542 27 300 200 3~h-~2~'OO~
LOU ~oflWare 4~J 10,013 ;j.Lllo o,IlUU 4,000 4,50 - 2:41'lo
""C .~.','. Subtotal . 337,708> 303,448 . 315,02T. 368,275 340,525 ,. 382.915' 3.98%
I ","',,,, ^ I I i I I r I
,~
8//9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
General Fund General Fund General Fund
I
I I
Object i Actual Actual Actual Adopted Estimate Request
Code I 2002 2003 2004 2005 2005 2006
Purchased Services
301 Professional Services 234,786 208,051 227,042 242,509 236,009 250,024 3.10%
303 Consultina Enaineer - Gen. 67 991 224 1,000 800 1,000 0.00%
304 Attomev 142,411 146,365 149,389 154,460 154,510 159,370 3.18%
309 Gopher Feet 129 - . 150 #DIV/O!
310 Contract 1,243,703 1,428,968 1,507,535 1,670,585 1,670,585 1,868,810 11.87%
313 Mediation Services 2,393 - . - - - #DIV/O!
321 Telephone 53,708 40,132 49,052 62,825 55,425 59,525 -5.25%
322 Postage 20,224 21,265 17,153 21,275 21,525 24.545 15.37%
330 Transportation 6,001 7,013 5,252 8,075 6,950 8,900 10.22%
351 Publishing 17,602 7,911 7,736 9,100 6,500 7,150 -21.43%
352 Printing 13,879 11,190 8,094 9,600 8.500 9,135 -4.84%
360 Insurance 102,746 104,321 104,501 106,728 106,728 110,929 3.94%
381 : Electric 227,726 237,509 240,628 267,750 255,350 269,250 0.56%
382 'Water & Sewer 18,775 18,386 18,425 20,116 19,200 20,616 2.49%
383 Natural Gas 41,499 45,774 52,962 78,300 61,700 70,700 -9.71%
384 Refuse Collection 12,268 10,816 12,292 15,400 14,500 14,900 -3.25%
387 Stonn Water Utilitv - 952 1,908 1,395 1,395 2,050 46.95%
~u I I axes 32 - - - - - #DIWO!
"",> SubiiJlM ,.~., 2,137,821 . . 2,289,644 . 2,402,322 2,669,118. 2,619,677 2,877,054 7.79%
I
Other Services and Charaes
401 Repair/Main!. - General 35,994 35,765 24,235 22,700 23,050 24,700 8.81%
402 Repair/Main!. - Building 17,517 20,932 25,522 30,950 29,760 29,700 -4.04%
403 Repair/Main!. - Streets 3,324 - 5,210 11,000 11,000 11,000 0.00%
404 Repair/Main!. - Sewer - - - - - - #DIV/O!
406 Contractual Services 224,129 122,990 148,477 182,670 169,475 180,400 -1.24%
410 : Rentals 44,905 24,896 27,036 38,350 28,500 32,250 -15.91%
412 !I nspections 513 1,490 29 1,500 1,500 2,000 33.33%
413 Repair/Main!. - Trails 5,416 - - - - - #DIV/O!
415 Equipment Services 343,977 321,865 305,376 314,671 314,671 334,112 6.18%
416 Computer Services 1,114 800 800 1,000 1,000 1,000 0.00%
418 Maintenance Contracts 17,215 15,097 21,828 24.650 28,510 53,760 118.09%
430 Transportation 990 1,019 1,292 1,750 1,350 1,750 0.00%
431 Recording Fees 490 350 259 500 500 500 0.00%
433 Dues/Registrations 69,165 79,073 66,735 85,210 66,808 I 71,860 -15.67%
434 Technology Upgrades 14,629 12,246 11,625 5,000 5,300 6,500 30.00%
435 Subscriptions 1,227 1,428 1,807 1,450 1,400 1 ,450 0.00%
441 LMC Dues - - - - - - #DIV/O!
442 Meals/LodainCl 5,167 8,571 6,706 8,000 8,000 9,540 19.25%
443 ContinuinCl Education 4,339 4,983 9,599 9,825 22,200 26,925 174.05%
458 CDBG 13,845 37 - - - - #DIV/O!
465 Improvements. Streets 32,312 - 12,059 10,000 10,000 10,000 0.00%
466 Cracksealing & Sealcoating - - - - . - #DIV/O!
467 iOvertav - - - - - - #DIV/O!
470 'Street Lights Maintenance - - - - - - #DIV/O!
497 Personnel Contingency - - - - - - #DIV/O!
498 Miscellaneous 1,635 493 334 40,576 37,576 32,500 -19.90%
499 l.,onllngency I 10,689 2T,424 1:>,44( 25;000 1a,000 20;000 -20.00%
I ." , '" "y,c..'SiiliiiJiM. ,. 848,592 674,459 684,376' '.' 814,802 . 778,600 849.947. 4.31%
I 1 I 1 I .[ '1 'I
I
,~
8//9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
General Fund General Fund General Fund
Object Actual Actual Actual Adopted Estimate Request
Code 2002 2003 2004 2005 2005 2006
Capital Outlav
530 Improvements 115,437 43,167 1,763 - - - #DIV/O!
570 Office Equipment 6,055 11,759 . - - - #DIV/O!
080 Equipment 53,702 35,589 - - - - I
. 175,194 90.515 1,763 - - - ntDIV/O!
T c.... I
1 Debt Service. Assessments
603 IAssessment - Prindpald J 16,392 8,498 2,225 - - - #~:~
.. .... 6l3[As~:;s~e~nte~:st 1,390 - - - - . #DI .
u tota 17,781 8,498 2,225 - - - #DIV/O!
Transfer to other Funds
710 Residual Equity Transfer Out - - - . - - #DIV/O!
-72t Transfer to other Funds 190;310 - - - -
..... 748,893' 190,310. . - - y.' - -
.. .,.
Miscellaneous
819 Andover Fun Fest Contributior 3,686 3,404 - - - - #D1V 101
820 Community Schools Program - - - - - - #DIV/O!
-821 iSummer SChOOl Program - - - - - . #DfillO!
'. Subtoial 3,686.. 3,404. - . ... ~ . '.. . - .... . ~ .ntOIV7O!
.....1 Grand Total [ .... . I. . .1. .L ..... . .1. ....1. . .1
$ 7,334,412. $ 6,684,468$6,586,981$7,311,036$ 7,133,418$ 7,923,437"~8%
I I ill I I 1
/
!
)S
8/19/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D E I F I G H I I
1 Mavor & Council 41110 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 106 Salaries - Commission $ 35,723 $ 34.900 $ 39,579 $ 37,598 $ 39,500 $ 39,500 $ 39,500
8 121 PERA 777 810 942 912 945 945 1,020
9 122 FICA 2,215 2,164 2,453 2,376 2,449 2.449 2,449
~ 125 1 Medicare 518 506 574 556 574 574 574
.. p., .T'" ',Subtotlil"".',- 39,233 38;380'. .43,548 41,442' 43,468 43,468 43,543
12 ,.
13 SupDlies and Materials
14 201 General Office Suoolies 244 337 181 385 400 400 500
hi 210 Operating Supplies 118 17 - - 200 . .
, SubtDtal' ,.,.,., 362 354' '181 385 600 400' " 500
f- w,-,h ....., ".,""~'.C'
17
18 Purchased Services
19 301 Professional Services 7,145 6,000 9,729 9,114 10,000 10,500 11,500
20 330 TransDortation 338 90 101 116 500 350 500
21 351 Publishina 5 20 - . . . -
~ 360 Insurance 9,862 1,304 1,309 1,312 1.340 1,340 1,380
Subiottll' 17,350 7,414 n 11,139' 10,542 . 11,840 12,190 13,380
f- n
24
25 Other Services and Charaes
26 433 DueslReDistrations 7.333. 20,795 36,563 37,563 40,160 38,000 38,210
27 435 Subscriotions - - 16 - 150 100 150
28 441 LMC Dues 9,649 - - - - - -
29 442 I Meals/Lodgina 628 749 421 373 400 600 600
~ 443'fCDntinuing Education - - 15 - 1 425 - 425
'."F_'..F. ,.,'..'-F".SubtDtilt'. 17,610 21;544 37,015 37,936 . '41,135. 38,700 39,385
'32 '-'I . .. ..- I 'I 'I T 'I 'r '1
~ .. .1 "G...andTotill' m .1$'74,5SSIT '.' 67.6921$' '91,883J$90,304IT 97,0431 $ 94,758.1 $ 96,808
)
lG
8/19/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B 1 c I D I E F I G I H t I
1 Newsletter 41140 I General Fund
2
3
4 Object Actual I Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
t+ ~SUDDlies and Materials I
.2?1~eneraIOfficeSupplies ... .... $ 149 $ 21 1$ 16 $ 20 $ - $ - 1$ -
::!: ~""<"'.Subtoi(JJ7 .~~~. ~ 149 21 . .. 16 20 - ,,"'"'''' - -
9 . . .....L. ...... .... ...... h,...h.. ... I
10 Purchased Services
~ 322 Postaae 12,000 12,030 10,467 8,623 10,000 11,800 12,600
352 Printing 12,519 13,583 11,190 7,841 9,(ioo 8.000 8,400
~ "'~"""~'-'''' . . .'.Slibioiiil' .... 24,519 25 613 ' . 21 657 16,484' 19,000 19,800 21,000
^,~"_M" .~~. '[ T '.. 'I "I '.( '[ '1
14
Iii i GfandTotiie~' ]T 24;6681$' 25,634.1 $ 21,6731$ "16;484J$~ 19;000 J $ '.19,800" $
"."..........., 21,000
'l
81/9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A B I C I 0 I E I F G I H I I
1 City Clerk 41400 I General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 I Personal Services
7 101 Salaries $ 76,154 $ 78,818 $ 83.604 $ 85,048 $ 112,280 $ 112,280 $ 157,723
8 121 PERA 3.943 4,404 4,623 4,703 6.237 6,237 7,183
9 122 FICA 4,717 4,927 5.179 5,267 6,961 6.961 7,423
10 125 Medicare 1,103 1,152 1,211 1,232 1.628 1,628 1,735
11 131 Health Insurance 3,123 4.083 5,027 5,616 8.240 8,240 9.064
12 132 Dental Insurance 259 286 328 453 712 712 764
13 133 Life Insurance 18 27 32 31 48 48 48
14 134 lono Term Disabilitv 183 187 212 227 293 293 311
15 151 Workers Comp . 1,110 1,031 1,330 1,235 1,235 1,497
~ 199 Intercity labor Allocation - 1,816 500 2000 (31,439) (31,439) (71,6011
. '~'$ubioim . . 89,500 96,811 101;747 .. . 101,907 106.195 . 106,195' 114,167
- I
18
19 S!mDlies and Materials
~ -~9!- General Office Supplies 590 834 602 1,039 900 500 500
210 Operating Supplies 4112 - - - - - -
~ .... .. >'1052 Jy=-:a34 .. 602 1,039 900 500 500
~ I.......
24 Purchased Services
25 301 Professional Services - 2.001 . 347 - . -
26 322 Postaqe - - - 316 100 100 150
27 330 Transportation 291 61 367 429 500 500 500
j~ 351 Publishinq 75 - 45 43 - . -
360 Insurance 16,309 18,577 18.880 18.927 19,331 19.331 19,911
130 T Sub/oim 16.675 20,639 19,292 20,062 19;931 19,931 20,561
~ I'
32 IOther Services and Charqes
33 401 R & M Labor - General 64 112 132 28 - - -
34 406 Contractual Services - 6,500 6,500 500 2,500 2,500 -
35 433 Dues/Registrations 408 446 600 924 1,60~1 1.300 1,6~e-
~ 442 Meals IS. lodging 282 216 322 321 400 400 540
" . . Sub/oim 754 7,274 7,554 1,772 4.500 4,200 2,140
38 " , ,..... ~
39 Capital Outlav
40 570 Office Equipment 1.833 - - - . - -
41 ........ ~... ."1.833" .......- . .. . .. . .:. ., '. ....:: < ....". .. "C_'
42 ....1 . O>UDlOWl I 'I'
~ . J... . Grand Totat ',' I.. $.'109,814L $(125,'558 ..1 $ 129,195L $'. '124,781.1..$'131,526 1$> 130;826 [ . $ 137;368
/
,1,
8//912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D I E I F I G I H I I
1 Elections 41410 I General Fund
2 i
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 I 2004 2005 2005 2006
6 Personal Services
7 101 Salaries - Reaular Emplovees $ 1,373 $ 2,369 $ 1,614 $ 5.252 $ - $ - $ -
8 103 Salaries. Election Judaes - 13,772 . 25,541 - - -
9 121 PERA 71 131 89 299 - . -
10 122 FICA 85 146 I 100 331 - I - -
11 125 Medicare 20 34 23 78 - . -
12 131 'Health Insurance 73 168 92 472 - - -
13 132 Dental Insurance 7 8 8 40 - - -
14 133 Life Insurance - 1 1 3 - - -
15 134 Lona Term Disability 3 6 4 14 - - -
16 199 Intercity Labor Allocation - . (500 - 6,007 6,007 44,425
11 .... 1632. 16,635 1.431 ' 32,030 6,007. 6.007 44,425
18 .. ..... .........,
:
19 Supplies and Materials
20 201 General Office Supplies - 44 - 185 - . 200
~ 210 Operatin9 supplies . 4,123 - , 2,048 - - 7,150
"".. . Siibioiid ., 4,167 2,233 7,350
. - - -
'23 1 I I
24 Purchased Services
25 301 Professional Services . 7,640 - 267 - - 400
26 322 Postage . - - - . - 520
27 330 Transoortation - 93 - 204 25 - 275
28 351 Publishina - i 115 - - - - .
29 ~5~_ Printing I - I 62 - 97 - - 110
rn ~06.1 C.~~~act~al Services.. . I - .1. - - 200 - - .
,.., .. .'> Subtotal". .... . - 7,910 - 768' 25 . 1,305
"32 ,c............,.,. .,.^_,.,.....:".
~ Capital Outlav
580 EqUipment 10,000 10.000 10.000 - - - -
135 .. .... Siibioiiit ?C,p 10.000 10,000 10,000 - - - .
'36 1'1 I '1 T I '1 " 1
~ .1. .... Grand Total 1$ , 11.632 t $ 38.7121 $ 11;4311$ 35,0301$ 6,0321$' ..6.0071$' 53,080
1q
81 J 912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C D I E I F I G H I I
1 Administration 41430 General Fund
2
3
4 Obiect Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 55,441 $ 73,128 $ 87,371 $ 88,871 $ 138,028 $ 138,028 $ 148,628
8 121 PERA 2,871 3.887 4.808 3,654 7,668 7,668 8,918
9 122 FICA 3,369 4,337 5,075 4,834 8,557 8,557 9,215
10 123 ICMA 2,077 3,923 5,250 2,750 4.000 I - -
11 125 Medicare 788 1,052 1,232 1,254 2,001 2,001 2,155
12 126 Nationwide Retirement - - . 2.000 . 2,000 2,000
13 131 Health Insurance 4,287 4,601 6.913 7,049 12.280 12,280 13,508
14 132 Dental Insurance 330 364 482 467 712 712 784
15 133 Life Insurance 197 256 ! 267 275 32 32 32
16 134 Lono Term Disabilitv 133 164 219 214 359 359 387
17 151 Workers Comp - 1,242 i 1,389 1,551 1,518 1.518 1,858
ii 199 Intercity Labor Allocation - 6.984 (5,050) (8,168) (49,749) (49,749) +------r53:9~7J
,. ~.. Sub/oiid . 69,493 99,937 ..... 107,956 .. 104,751 125,406 123,406 . . .133,548
20 . ....1
21 ~plies and Materials
22 201 General Office Suoolies 2,497 1,305 1,176 1,302 1,500 2,400 2,400
23 210 Operatino Supplies 304 155 149 - 250 - -
24 220 Repair/Main!. - Supplies . - - . - - -
25" .... Subioiid 2.801 1,460 1.325 1,302 1,750 2,400 ... 2,400
- I
26
27 Purchased Services
'28 301 Professional Services 4,900 - - 69 - - .
'29 321 Telephone 882 670 836 629 700 1,000 1.000
30 322 Postaoe 980 1,126 1,269 979 1,600 1,200 1,300
31 330 Transportation 1.643 2,048 1,972 1,196 1,600 1,000 1,600
32 351 Publish in a 713 104 32 988 750 500 500
~ 352 Printina 97 - - - - - .
360 Insurance 9,985 11,:r14I 11,558 11,587 11,834 11,834 12,189
~ I. ... 19,200 15,321. 15.667 15,448 16,484 15,534 16.589
'36 I.'. ..~,-.:: ,-:::., . I
37 Other Services and Ch.!!roes
38 401 RepairlMain!. . Labor 171 176 197 44 250 150 250
~ 433 DueslReoistrations 2,359 2.807 1,606 2,173 4,450 2,700 4.250
~ 442 MealslLodoino 609 1,838 960 1,169 450 700 700
443 i Continuing Education . - 15 650 750 900 750
~ . ....'.Silbioi01. C.~'~ 3,139 4,821 2,778 4,036 5900. 4.450 - 5;950
'43 I' I r i '1 I ' '..'1 'j'
~ I,. ,I... , Grand Total ,1$ 94;633 J$ , 121,539 ,I $ 127,726.,1$ 125,5361 $149,5401$ .145,7901 $ 158;487
/
9D 8//912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D I E I F I G H I I
1 Human Resources 41431 General Fund
2
3
~ Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services I
7 101 Salaries $ 19,252 $ 39,178 $ 4,878 $ 6,168 $ 65,911 $ 65,911 $ 67,888
8 121 PERA 996 2,199 270 297 3,661 3,661 4,073
~ 122 FICA 1,170 2.393 284 307 4.086 4,086 4,209
10 125 I Medicare 274 560 66 85 956 956 984
11 131 Health Insurance 1,152 2,273 375 458 4,120 4,120 8,976
12 132 Dental Insurance 120 232 22 24 356 356 392
13 133 Life Insurance 9 14 1 1 16 16 16
14 134 Lonrl Term Disabilitv 46 96 12 14 171 171 177
15 151 Workers Compensation - 509 584 673 725 725 849
~ 199 Intercity Labor Allocation - (44,312) - (1,000) (73,491 ) (73,491 ) (79,976>
..... .. p'l SubtiJiIlJ 23.019 3,140 6,492 7,027' 6,511 . 6,511 "7,588
-
18
19 Smmlies and Materials
~ 201 General Office Supolies 102 745 199 69 200 1,000 1,22~
210 Operating S-upplies 78 189 - - 400 400 400
~ .., . .. Subtotat" 180 934 199 69 600 1,400 11,600
23 '. ! I
24 Purchased Services
25 301 Professional Services 38 75.205 38,181 40,089 43,959 43,959 46.074
26 322 I Postaae - - . 253 100 100 700
27 330 Transoortation 39 195 279 301 250 250 250
I~ 351 Publishina 285 5,289 1.908 1,829 1,500 1,500 1,500
-352 Printing 49 - - - - - -
t3o- I, ... 411. 80,689 40,368 . 42,472 45.809 . 45,809 48,524
"HVOU=
~ I. I I
32 Other Services and Charoes
33 418 Maintenance Contracts '[ - - - - - - 3,000
34 433 Dues/Reaistrations 49 1,173 1,551 1,654 - 1,758 2,000
35 442 : Meals/Lodoinq 150 - 298 443 200 200 200
36 443 Continuinq Education - 185 90 624 500 500 1,000
~ 498 I MisceUaneous . 1,635 493 334 32.576 32,576 27,500
.. I. . ... .. Subtotal . " 199 . 2,993 2,432 3,056 33,2761 35.034 ..33,700
I-- .... r ,~~.. ,~ I 1 'I '[ r "I .) I
39
~ h J .I~. >1$ I 23;8091$ 87,7561 $ 49,4911 $ 52,624 J $ 86;196) $" 88,7541$' 91;412
" brana lotal
,
9' 8119/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D I E I F I G I H I I
1 Financial Administration 41530 I General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 173,865 $ 197,501 $ 172,831 $ 180,298 $ 320,649 $ 320,649 $ 310,723
8 121 PERA 9,003 9,482 8,261 8,715 17,813 17,813 18,644
9 122 FICA 10,185 10,943 10.004 10.019 19,881 19,881 19,264
f-1cJ 125 Medicare 2,381 2,559 2,339 2,452 4.650 4,650 4,506
11 131 Health Insurance 15,323 16,335 13,368 15,835 30,660 30,660 29,194
12 132 Dental Insurance 1,117 1,047 945 959 1,780 1,780 1,568
13 133 Life Insurance 73 69 66 64 96 96 96
14 134 LonQ Term Disability 417 419 391 457 835 835 807
15 151 Workers Camp - 2,751 3,156 3,276 3,526 3,526 3.864
-W 160 Fidelitv Bonds 225 - - - - - (15~
--i9~ Intercity Labor Allocation - 4,742 - - (168,163) (208,163)
"l8 . "i.c'.'Sublo/tir. . 212,589' 245,848 211,361 222,075 231,727 191 ;727 236,874
19 c.. .... c. '.. .
20 Supplies and Materials
21 201 General Office Suoolies 2,269 2,980 3,625 3,791 4,000 4,000 4,000
~ 210 Operating Supplies 107 49 - - . - -
.., 2,376 3,029 3,625 3,791 4,000 ' 4,000 4,000
24
25 Purchased Services
26 301 Professional Services 13,467 16,320 25,373 18,860 23,200 20,200 21,650
27 321 Teleohone 653 577 751 829 600 300 600
28 322 ; Postaoe 820 968 1,209 754 1,500 1,200 1,500
.29 330 Transportation 700 888 1,177 932 1,000 750 1,000
m 351 Publishino 932 1.807 705 856 1,550 1,000 1,550
-360 Insurance 124 142 144 144 147 147 151
~ Sub/oial' 16,696 20.702 29,359 22,375 27,997 23,597 '. 26,451
~
34 Other Services and CI1,arQes
35 401 Reoair/Maint - Labor 155 160 179 40 300 300 300
36 418 Maintenance Contracts - - - - . - 18,000
37 433 Dues/Reoistrations 1,981 676 634 582 900 500 900
~ ~2 I Meals/Lodging 313 268 531 266 750 500 750
44.3~C~ntinUing..Ed~catlon 789 1,780 835 1,120 2,350 1,000 I 2,350
140 . '...,' ..... Subtotal 3,238 . 2,883 2;179 2,008 4,300 2,300 22,300
~ I .1 .... ............... ......... I
42 ~jfaPital Outlav
4:3 570 Office Equipment 1 2,665 693 . . - - -
r<< ' cu,_. _"__'_~. __:_""__~.:. .,.> """____::._..,:~_:..:-.-;:.-.-_. "_"~;'.p .. '."" _"m__.~,__.'. ..., "S'"""" 2,665" '693
. . .. Subtotal - - . - -
~ r. . '.'1 .1 .r T I 1
~ I . Gr'aiidTotal' ......1$"231,5641$213;154.I$..246:524L$250,250J$ '268;0241$ 221,624L$7 289,625
..
t()1)
8//9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
. A I B C I D I E T F I G H I I
1 Assessinq 41550 General Fund
2 I I
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 IOther Uses I
7 301 I Professional Services I
~ $ 92,037 $ 100,979 $ 106,933 $ 11(j~890 ~ 11{000 1$ 113,000 $ 118,500
I ",," .... H" . .,. Subtotal 92,037 100,979 106,933 110.890 114.000 113.000 118.500
f-- ...... '1' I r .1 .'1. [" .r I
10
iH- J. Total . .1$ '92,037 J $ 100,979J$ . 106,933.1$ 110,890 J $114,000) $ .113,0001 $ 118,500
~I ... "r
14 I
15 I
I
fd3
8//9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I c I D I E I F I G H I I
1 Attornev 304 General Fund
2 I
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Other Uses
7 41610 Attorney - General $ 8.406 $ 142,411 $ 146,365 $ 147,907 $ 154,460 $ 154,460 $ 159,370
8 41611 Attornev - PlanninL& Zonino 2,365 - . - - - .
9 41612 Attorney. Prosecutions 101,055 - - - - - -
-if 41613 Attorney - Meetings 11.323 - - - - - -
41614 Attorney. Ordinance Enforce. 4,254 - - - - - -
12 ,-n...< """"Su6iotiz(' 127,403.' 142,411 ' 146,365 147,907 154,460 154,460 15g.370
13 I J I . .1 I. I... I. I
-* GralldTotar
. '$"121,403.$'142,411$146,365,$ 147,907$154,460$ 154,460 $ .159,310
16
17
18
Q~
8/1912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A B T C I D E I F I G I. H I I
1 Plannina & Zonina 41910 General Fund
2
3 1
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 156,522 $ 170,046 $ 190,860 $ 199,056 $ 257,679 $ 257,679 $ 279.254
8 106 Salaries. Commission 2,520 2.560 2,600 2,720 3,840 2.900 3.840
9 121 PERA 6,696 8,603 10,380 10,338 14,313 14,313 16,755
10 122 FICA 9,088 10,374 11,636 12,203 16,214 16,214 17,551
11 125 'Medicare 2,158 2,426 2,721 2,854 3,793 3,793 4,106
12 131 I Health Insurance 14.215 17,195 19,922 20,769 32.720 32,720 31,548
13 132 Dental Insurance 917 1,032 1,153 1,199 1,780 1,780 1,960
14 133 Life Insurance 59 68 81 82 80 80 80
15 134 long Term DisabilitV 314 353 423 469 670 670 725
-* 151 Workers Comp - 2,094 2,310 2,634 2,835 2,835 3,490
199 Intercity labor Allocation - 2,423 - - (44,562) (44,562) (28.034)
~ ' ., Subtotal' 192,489 217,173' , . 242.086 252,323 289.362 . 288,422 . 331,275
'-- I I
19
20 i Supplies and Materials
21 201 I General Office Supplies 5,061 3,176 2,139 1,948 2,700 2,300 2,700
m ~~~peratina Suoplies 119 142 228 59 - 30 100
-260 Software - - 213 - - - -
IN I. .. .,.,,"~ . 5:180. 3.318 '2,580 2.007 2,700' 2;330 .'2,800
'25 " ~,: -:~ :~: .. I
26 Purchased Services
27 301 Professianal Services 3.692 3.361 3.510 3,333 3,450 3,450 3,450
28 321 Teleohone 785 539 I 477 373 600 600 800
, 29 322 , Postaae 1,259 1,484 . 1,669 1,535 1,700 1,200 1,700
30 330 'Transoortation . 165 I 50 159 200 200 200
m 351 Publishina 5,449 9,49~ 3,387 2,911 3,700 2,000 2,000
360 Ilnsurance 200 228 231 232 237 2311 244
~ . ~. ,.. 11.385 15.267 9,324 8,544 9,887 7,687 8,394
.... ..:.....:...,., 'I
34
35 Other Services and Charaes
36 401 Repair/Main!. . labor 200 160 179 40 300 300 300
37 415 EQuioment Services 2,366 2,541 2,489 2,490 2,566 2,566 2,643
38 431 RecordinQ Fees 462 490 350 259 500 500 500
39 433 Dues/ReQistrations 953 2,134 1,019 2,559 2,700 1,200 2,000
~ 442 ; Meals/lodginQ 463 - 116 562 500 700 700
443 i ContinUing Education 225 - 538 125 1,300 1.300 2,400
j42 . .,. 'CSubtatiJ[" '" 4,669 5.324 4,691 6,035 7,866 6,566 8,543
- 'r.
43
44 Capital Outlav I .
40 570 Office Equipment 2.396 1,290 3,780 - - - .L -
46 Sub/aiiJ ., 2,396. 1,290 3,780 - - ,...~.'" ^ - -
- .[. .[ [ T .'1' r 'I
47
~ J. ... Grand Total ,<1$ 216.1191 $ 242.3731$. 262,4611$' 268.9081$309.8151 $'305.005J$ 351.012
~7
8/19/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
. A I B I C I D I E I F I G I H I I
1 Information Svstems 41920 I General Fund
2 I I
3 I
4 Object Actual Actual Actual Actual I Adopted Estimate Request
5 Code 2001 2002 2003 2004 ! 2005 2005 2006
6 ! Personal Services I
7 101 Salaries $ 49,078 $ 52,583 $ 56,633 $ 59,493 I $ 60,886 $ 60,886 $ 64,593
8 121 PERA 2,542 2,922 3,132 3,290 I 3.382 3,382 3,876
9 122 FICA 2,902 3,116 3.155 3,490 I 3,775 3,775 4,005
10 125 Medicare 679 729 738 816 883 883 937
11 131 Health Insurance 5,600 5,894 6,958 8,210 8.160 8,160 8,976
12 132 ! Dental Insurance 324 313 330 343 356 356 392
13 133 ; Life Insurance 19 20 I 23 23 16 16 16
14 134 Lon9 Term Disabilil}' 118 124 I 143 159 158 158 168
15 151 Wor1<ers Comp - - 557 641 670 670 807
10 . ,1~~ II ~:e~~il)'.,L.;~~~ A~ocatio~, "., - 607.1 - - (6.808) (6.808) (7.259)
::!?:: Su total 61,262 66,307. 71 ,669 ... 76,465 71,478 71 ,478 76,511
18 I
19 Supplies and Ma_terials
20 201 General Office Supplies 4,957 5,563 4.664 5,508 6,000 6,000 6,000
21 207 Trainina - 2,043 1,373 - 1,250 - 1,250
22 210 Operating Supplies 378 - 79 - - . -
23 220 RepairlMaint. - Suoolies 864 819 228 155 1,200 - .
~ 241 Small & Expendable - Office Eauipr - - - . 13.000 13,000 13,000
260 Software . - 3,055 - . - .
~ SubtotoJ 6,199 8,425 9,399 5,663 21,450 19,000. 20,250
rv I I
28 I Purchased Services 1
29 301 I Professional Services 14,818 16,220 11,159 13,166 14,850 12,000 12,850
30 321 Telephone 1,003 623 590 1,068 600 800 800
~ 322 Postaae - 8 43 6 100 - 100
330 Transportation - - - 30 100 - 100
~ I...... ..... - Sil6iotal. "'....., 15,821 16,851 11,792 14,270 15.650 12.800 13.850
34 I I
35 Other Services and Charges I
36 401 Repair/Maint.-Labor - 431 100 250 500 750 500
37 410 Rentals 7,085 7,204 7,150 7,150 7,800 7,800 7.800
38 418 Maintenance Contracts 4,240 13,252 10,704 12,733 13,250 13,250 10,500
39 433 DueslRegistrations - 10 35 35 250 - 250
~ 434 Technoloav Uwrades 9.595 14,629 12,246 11,625 5,000 5.300 6,500
442 Meals I Lod9in9 - - 24 . - - -
142" ".....orx SilbtotoJ 20,920. ' 35,526 30,259 31,794 26,800 27,100 25,550
~
~ Canital Outlav
~ 570 Office Equipment 20,187 1,651 7,979 - - . -
580 EqUIpment 1,373 - I - - - - .
I4r ;.. -.. _. - - - Su6i/JtoJ 21;560 .1,651 7,979 . - - -
I--- ';1 ' I T I 'r r I 1
48
~ J _.; - . GfahdTotal 1$_ -125,762.1 $ 128,759,1 $ 131,098[$ 128,1911 $ . 135,3781 $ 130,378.1$ 136,161
f- .. I ,...~" ~ .,.~.n I I 1 I I 1 1
51
/
CJ.(;
8//912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D I E I F I G H I I
1 Facilitv Manaaement General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 .2006
6 Supplies and Materials I
7 201 General Office Supplies $ - $ 23 $ 58 $ - $ - $ - $ -
8 210 Operatin~ Supplies I 3,683 2,963 3,254 5,578 5,300 4,070 5,600
9 211 Cleanin~ Supplies 5,067 3,643 5,118 5,228 5,000 5,000 5,200
10 220 RepairlMaint. - Supplies 8,144 6,934 4,819 6,470 8,100 6,300 8,100
11 223 RepairlMaint. - Building 10,794 6,632 12,334 10,031 9,550 11,850 10,250
~ 225 RepairlMaint. - landscape - 829 639 - - - -
13 240 Small Tools . - - 425 - 400 -
14 ---. -. Siibtoiiit" 27,688 .. 21,025 26,222 . 27,732' . 27.950 27.620' 29,150
15 ~.".'.'..'~ ~ ,.,',
16 Purchased Services
17 301 Professional Services - - - - - 2,500 -
18 321 Telephone 30,295 38,500 25,044 32,488 44,500 37,000 40,500
19 351 Publishing - 203 - - - - -
20 360 Insurance 20,475 23,322 23,699 23,759 24.264 24,264 25,992
21 381 Electric 46.220 52,667 52,060 50,913 61,000 52,600 60,500
22 382 IWater & Sewer 10,417 18,775 18,386 18,425 20,116 19,200 20,616
23 383 Natural Gas 53,586 41,499 45,728 51,577 78,300 61,700 70,700
24 384 Refuse Collection 6,567 6,506 5,783 6,383 9,150 8,250 8,650
25 387 Storm Water Utility - - 669 1,343 1,395 1,395 1,550
26 Siibioiill 167.560 181,472 171.369 184,888 238,725 206.909 . 228,508
- r
27
.28 Other Services and CharQes
29 401 RepairlMaint. - Labor 16,033 10,148 11.821 4,926 - 450 -
30 402 RepairlMaint. - Building 9,036 17,517 I 14,934 25,522 30,950 29,760 29,700
.1l 406 Contractual Services 33,936 52,859 I 35,079 52,738 55,470 47,475 57,400
~ 410 ,Rentals 9,906 13,316 7,633 5,764 8,250 3,750 7,500
33 418 ,Maintenance Contracts - 93,MO J. - - i - 3,360 6,760
34 ,- . ., Siibto/ill 68,911 . 69,467' 88,950 .. 94,670 84,795 . 101,360
-. I
35
36 Capital Outlav
37 530 Improvements 1,388 67,105 - - - - .
38 570 Office Equipment 798 - - - - - .
39 580 Equipment 958 525 - - . - -
40 "'..... i". 3.144 . 67.630 . ... - .. .'_ ."'(i" . ~ / ~ ~~..
41 .-...
42 Transfer to other Funds
43 727 Transfer to other Funds ..1. 181,355 183,660 190,310 - . - -
""44 ,..-- , ,...--'"--/Subioiiit-..'........ 181,355.. 183,660 . .190,310- r, . . .- ",' -
45 r"" "I I 11"'r' . '.[ I
~ . n ,.. " Grand Total" ,,- $ '448,658$'541,621' $' '.451,368$301,570 $-361,345$319,324" $ 359;018
- , I ., 'I I II I I I
47
'J'\
8/1912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
. AI B I C I DIE I FIG H I I
1 EnclineerinQ 42000 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code I 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 254,693 $ 277,687 $ 235,700 $ 246,380 $ 420,455 $ 420,455 $ 440,763
8 121 :PERA 12,271 13,793 12,479 13,262 23,357 23,357 26,445
9 122 iFICA 15,121 16,802 13.841 14,459 26,068 26,068 27,328
10 125 Medicare 3,537 3,930 3,237 3,381 6,097 6,097 6,393
11 131 i Health Insurance 19,697 21,677 22,308 24,858 36,840 36,840 40,524
12 132 Dentallnsurance 1,381 1,460 1,496 1,486 2,492 2,492 2,352
13 133 Life Insurance 92 93 104 105 112 112 112
14 134 lonQ Term Disabilitv 566 570 566 638 1,085 1,085 1,136
15 151 ,Workers Comp . 3,721 4,021 4,378 4,625 4,625 5,509
it 199Jlntercily labor Allocation - 1,632 - - 1179,148' (179,148) (191,175)
~ '."'('~<:.:' ,.. 341,365 293,752 308,947 341,983 341,983 359,387
18 I
19 ,Su.l'Dlies and Materials
20 201 General Office Supplies 3.371 5.347 2,256 3.185 3,200 3.200 3.200
21 210 OperatinQ Supplies 3,849 3,067 2.364 2,163 3,000 2,500 2,800
22 220 Repair/Main!. - Supplies 316 14 7 - - - -
23 240 ,Small Tools 293 3,567 180 1,261 1,200 1,200 1,200
~...258.. ~.Ma.p..sf.o..r.R..es.ale.... 210 219.. 542 27 300. 200 30~_
"''' ...260. So~are . - 4.933 3,250 3,286 3.300 2,500 3.000
26 .. "." Subiotill 8,039 17,148 . . 8,599. 9,922 11.000. 9,600" 10.500
-........,................
n '
.28 Purchased Services
. 29 301 Professional Services 213 933 200 219 700 700 700
30 303, ConsultinQ Engineer - Gen, 1,197 67 991 224 1,000 800 1,000
31 321 Teleohone 2.955 3,297 2,848 3,813 3.600 3,600 3,600
32 322 Postage 1,163 1.391 ' 1.565 1,408 1,600 1,600 1,600
33 330 Transportation 578 687 367 321 650 500 500
34 351 Publishino - - - - - - .
it.3,60. Ilnsurance. 211 . 241 244 245 250 250 258
~ ...... ., ' Subtotal 6,317'. 6,616 6,215 6,229 . 7,800 7,450 7,658
~T I
38 Other Services and Charaes
39 401 : Reoair/Main!. - General 676 360 119 40 300 300 300
40 410 Rentals - 320 - - . - -
41 415 EQuipment Services 7,412 7,960 7,796 7,795 8,032 8,032 8,273
42 416 Computer Services - - - - - - -
43 418 Maintenance Contracts 3,139 1,000 2,999 4.039 3,400 3,400 3,400
44 431 RecordinQ Fees 30 - - - - - -
45 433 DueslReQistrations 4,439 5,462 1,481 2,729 4,000 3.200 3,500
46 435 Subscriptions 24 - 24 108 100 100 100
47 442 ,MealsllodginQ 1,318 814 388 605 1,000 800 l,O~~
4ir 443 JContinulng Education. 958.. 2,045 3.283 2.500 2.500 3,000
49 . . Subtotal . '17,996 15,915 . 14,912 18,599 19,332 18,33219,573
-
50
51 Caoital Outlav
~ 570 Office EQuioment 3,108 1,621 - - - . .
"" 580 Equipment 2,459 2,538 - - - - -
"'54 ....,. ., .Subioiill "5,561' .. . 4,159 - - - - -
.~ : "r II f I I
:-;7'" GralldTolal' $ 345,2711$ '385,203 $ 323;478.$ 343,697' $ .380;115$ 377,365"$'.397,118
ld q, 8/19/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
; A I B I c -r D I E I F I G H I I
1 Police Protection 42100 General Fund
2 I
3 I
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 I 2003 2004 2005 2005 2006
6 I SUDDlies and Materials 1$ h 1
~ 201 I Generai Office Supplies - - J.$ - :Ii - :Ii . $ - $ -
. .u.~ .. .......SuhiiJiiif ...u.. . - - - . - - -
"9
iW Purchased Services
310 Contract 1,103.016 1,234.866 1,421,312 1,500,424 1.664.'085 1,664,085 1,861,610
~ Sub/oiiil . 1,103,016 1,234,866 . 1,421,312 1,500,424' 1,664,085 1,664,085 1,861 ,610
13 r ., . T .{ I 'I " 'I
Ii} .1.. . Grand Toful . " ..... ). $'1; 103,0161 $1.234,866 j. $ 1.421,312 J $1;500;4241$1 ;664,085 J $1,664,0851 $ 1;861,610
I-- i
16
17
18 i
~~
8/19/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D E I F I G H I I
1 Fire Protection 42200 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 : Personal Services
7 101 Salaries $ 104,690 $ 145,768 $ 169.821 $ 175.009 $ 173,245 $ 173,245 $ 183,374
8 102 Salaries - Volunteer 153,026 142,974 172,068 171,850 199,285 185,000 205,000
9 121 PERA 8,221 10,808 13,931 14,425 14,498 14,498 17,257
10 122 FICA 11,965 13,403 13,551 13,631 23,096 23.096 24.077
11 124 Relief Association 126.633 142,150 165,367 205,651 180,000 180.000 235,000
12 125 Medicare 3,713 4,136 4,901 4,945 5,402 5,402 5,631
13 131 Health Insurance 6,340 i 10,976 14,582 17,128 16,400 16,400 18,040
14 132 Dental Insurance 640 I 845 1,030 1,074 1,068 1,068 1,176
15 133 Life Insurance 714 582 964 868 48 48 48
16 134 ,Long Term Disability 260 347 434 472 451 451 476
17 135 : Physicals 839 6,318 123 - - - -
18 151 Worker's Compensation 10.655 12,634 14,265 15,170 15,601_ 15,601 17,356
~ .~ 9.9 ..... .l1~tercityLabor Allm:~tion . 4,742 - - 16,870 1-- 16.870 8,7Si'r
. ..... "' ., 'H,,' Subtotal... '.. 427,696 495,682 571,037 620,223 . 645,964" 631,679 716,191
f--
21
22 Supplies and Materials
23 201 General Office Supolies 1,546 2,216 1,754 2,216 2,500 2,300 2.500
24 207 Training Suoolies 617 881 619 571 2,000 2.000 2,000
25 210 Ooeratina Supolies 16,335 23,542 20,921 40,873 38,000 36,000 36,000
26 212 Gas - Vehicle - - - - 100 - 150
27 220 Repair/Mainl . Supplies 1,504 341 462 1.009 750 750 750
\ ~ 240 ISmail Tools - - 1.395 - 750 750 850
, . . . - s"bioiiiI 'r 20.002 26,981 25,151 44,670 ..... 44,100 41,800 42.250
~
31 Purchased Services
32 301 Professional Services 190 38 - 2.797 500 350 500
33 321 Telephone 179 109 235 426 700 600 700
34 322 PostaQe 366 371 423 56 500 450 500
35 330 Transportation 648 713 1,913 1,092 2.000 2,000 2,500
36 351 Publishing 114 (182) - - 100 100 100
37 352 Printina 430 234 - 157 600 500 600
.; 360 Insurance 15,004 17 ,091 17,369 17,412 17,783 17,783 18.316
- Subioiii! . - 16,931 18,374 . 19,940 21,939 22,183 21,783 23,216
- I f
40
41 : Other Services and Charaes
42 401 Reoair/Main!. - Labor 1,231 1,903 898 228 2,000 1,750 2,000
43 406 Contractual Services 5,000 2,935 1,711 4,794 9.200 8,500 12,000
44 415 Eauioment Services 103,418 111,069 108,777 108,778 112,089 112,089 115,452
45 416 Comouter Services - - - - . - -
46 418 Maintenance Contracts 101 336 410 231 500 1,000 4,000
47 430 Uniforms 1,055 990 1,019 1,292 1,750 1,350 1,750
48 433 Dues/Reaistration 17,753 29,479 30,799 14.254 23,500 11,000 11.000
49 435 Subscriptions 1,030 1,227 1,203 1,490 1,200 1,200 1,200
50 442 Meals/Lodgina 1,578 817 4,017 2,804 3.000 3,000 3,750
~ 443 Continuing Education - - - 1,120 - 14,000 15,MQ
,.., ,.," - .. SubthiiiI ".". 131,166 . 148,757 148,834 . 134,992 153;239< 153,889 . 166,152
f-- ... '1 .,
53
54 Caoital Outlav
55 530 ,Imorovements' - - - - - - - -
56 570 .Office EQuioment - - - - - - -
~ 580 i Equipment . 15,526 4,180 . . - -
.. .-' SubihiiiI . . . - 15,526 4,180 . - ,. - -
- .I. j I I ....l...L .... I 1
~
Grand Toful . '.$ 595,795 $ 705,320 ',. $. 769,142 ,. $821,823. $ .865,486$ 849,151"$ 947,809
- I I 'I 1 '1 .1 'j i
61
<7D 8119/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D I E I F I G I H I I
1 Protective Inspection 42400 I General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 273,110 i $ 284,451 $ 316,548 $ 265,900 I $ 262.612 $ 262,612 $ 273,371
8 121 PERA 14,004 1 15,903 15,877 14,700 14,588 14,588 16,403
9 122 FICA 16.449 17,305 17,414 16,033 16,282 16,282 16,948
10 125 Medicare 3,847 4,047 4,073 3,750 3,807 3,807 3,964
11 131 i Health Insurance 28,020 30,398 34,655 33,107 30,660 30,660 33,726
12 132 Dental Insurance 1,586 1,428 1,643 1,660 1,424 1,424 1,960
13 133 Life Insurance 112 125 145 127 80 80 80
14 134 LonQ Term Disability 648 676 736 706 683 683 712
15 151 Workers Camp - 2,628 2,908 2,889 2,888 2,888 3,417
16 199 Intercity Labor Allocation - 3,632 - 600 26,213 26,213 52,997
~ . Subt(}tid 337,776 .. 360,592 393,999 339,471 359.237 359,237 403,578
18
19 Sillmlies and Materials
20 201 General Office Supplies 3,474 4,743 3,027 3,141 3,750 2,550 3,750
21 203 Printed Forms 1,277 1,535 1,936 2,611 1,900 1,100 1,500
22 210 Operating Supplies 1,024 1,631 1,580 770 1,000 500 1,000
23 220 Repair/Mainl - General - 52 91 96 - - -
124 260 I Software - - - - 2.500 1,500 1.500
125 ... . . Subtoiaf 5,775 7,963 . 6,634 6.618' 9.150 5,650' 7,750
f-- I
~
~ Purchased Services
~ 301 Professional Services 434 - 4.545 20,043 25,000 22,500 27,500
29 321 Telephone 2,598 2,629 2,132 1,913 2,500 2,500 2,500
30 322 Postaoe 1.214 1,352 1,576 1,618 2.200 2,000 2,000
31 330 Transportation 343 677 442 193 700 700 700
32 351 Publishing - - 177 - 300 300 300
~ ~5~_ printing - - - - - - -
360 Insurance 1,030 1,174 1.192 1,195 1,221 1.221 1,258'
135 .. ..Subt{}tid 5,619 5,831 10.064 24,962 31,921 . .. 29,221 34.258
'36 T [
37 Other Servic_es and ChiM:9.es 1
38 401 Repair/Main!. - General 171 176 I 197 44 300 300 300
39 406 Contractual Services - - - 1,545 . - -
40 410 Rentals 3,221 3,180 3,338 3,443 3,300 3,450 3,450
41 415 Equipment Services 7,771 8,346 8,174 8,175 8,424 8,424 8,677
42 418 Maintenance Contracts 2,154 2,627 984 2,488 2,500 2,500 2.500
43 433 DueslReQistration 2,208 1,949 841 325 2,000 1,500 2.000
44 442 Meals/Lodging 457 204 540 23 800 600 800
45 443 Continuing Education 1,910 2,374 1,445 2.677 2,000 2.000 2,000
~: Sub/atM - ~....c.> ._~ . '17,892 18,856 . 15,519 18,720' . .19,324 18,774. . 19,727
.,
47
48 Capital Outlav
49 570 Office Equipment 3:1114 800 - - - - -
~ ....... ......~1R4 .800 - . - - -
I ................. '1 '1 I .1 'I '\
51
52 1 . . ..1 $ 370,2461 $ 394,041'1 $ 426,216.1 $389,772[$ 419,6321 $ 412882.1$ .465313
~
54 T 1 I I 'I I '1 "'I '
17\
8//912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D E I F I G H I I
1 Civil Defense 42500 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 1 2001 2002 2003 2004 2005 2005 2006
6 Personal Services 1
7 101 Salaries $ 2.796 $ 2,951 $ 4.098 $ 2.988 $ - $ - $ -
8 121 ,PERA 145 163 145 165 - - -
9 122 'FICA 168 177 162 176 - - -
10 125 Medicare 39 41 38 41 - - -
11 131 Health Insurance 274 288 294 400 - - -
12 132 Dental Insurance 14 14 13 16 - . -
13 133 'Life Insurance 1 1 1 1 . - -
14 134 long Term Disabilitv 7 7 7 8 - - -
15 199 Intercity labor Allocation nnl. - . I - (600) 4.078 4,078 4,336
~ "..,oY Su6!otOl 3,444 3,642 4,758 3,195 . 4,078 4.078. 4,336
17 .1'
18 Supplies and Materials
19 201 !General Office Suoplies - - - - 50 50 50
20 210 I Ope rating Supplies - - - - 25 25 25
21 2~.0..IRepair/Maint.- Supplies 1,346 - 75 - 2,000 2,000 1,000
;a Subtotm . .. 1,346 - 75 - '.2,075 2,075 1.075
23 'I" ............. b..
24 ! Purchased Services
25 321 Telephone . . - - 25 25 25
26 360 Insurance 561 640 649 651 665 665 685
27 381 Electric 703 743 103 I 703 I 150 750 750
~ SubtffiOl 1,264 . 1.382 1,352 . 1,354 1.440 1,440 1 ,460
.....
'29
30 Other Services and CharQes
~ ~2-~epair/Maint. - General 4,459 4,581 471 3,274 3.000 3.000 3.000
418 Maintenance Contracts - - - 2,336 5.000 5.000 5.600
Ri I . ..' .SubtotOl 4,459 4,581 471 5,610 8,000 8,000 8,600
II 1
35 1 Capital Outl'!Y I
~ 580 i Equipment . ....1 - - - . . - -
,......... "SubtotOl - - - --..- - - - ... -
Sa r .... wr I I 1 I T l
~ I.'..'..) ......"'......, .,JS10.513JC ....ilinirJ.", iii,,,1i .C1ti1i;i:l's 15593 I. c",,, i;i:l'i ..4: 1,,471
40
/
~J
81/9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D I E I F I G H I I
1 Animal Control 42700 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
~ ISuDnlies and Material,s I I
-} 203 Printed Forms $ - $ . $ ;]$ - 1$ 100 $ - $ 50
-210 iOperating Supplies 185 85 243 130 250 100 9cf
~ 'T ..... .. 'Subiiiiid"" 185 85 343. 130 350 100 140
. ".~ ,.., I
10
11 Purch,!sed Services
12 301 Professional Services - 154 663 499 400 400 450
13 309 Gooher Feet - . - 129 - - 150
14 310 iContract 8,074 8,837 7,656 7,111 6.500 6,500 7,200
~ .352.....iPrinting 95 - - I - - - 25
.... '. .. ..,..... 'Subioiid 8,169' 8,991 8.319 '7,739 .6,900 6,900 7,825
17 -=-{ I I I I r I I
18
~ ,. ... ..... .... GrandTotar $ . 8,354'$ 9;076$ . .8,662$ 7,869 '$' . . .. 7;250'$ .'7,000"$ 7,965
20 I
21
22 I
?7J
8119/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C D T E I F G H I I
1 Streets & Hi!lhwavs 43100 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 240,593 $ 248,027 $ 212,928 $ 243,244 $ 447,465 $ 447.465 $ 471,736
8 121 PERA 12.301 13,767 11,775 13,221 24,857 24,857 28,303
9 122 FICA 14.532 15,057 12,696 14,610 27,743 27,743 29,248
10 125 I Medicare 3,399 3,522 2,970 3,417 6,491 6,491 6.841
11 131 i Health Insurance 23,199 24,758 24,323 31,489 61,320 61,320 71.896
12 132 Dental Insurance 1,575 1,649 ! 1,515 1,746 3.204 3,204 3.528
13 133 Life Insurance 106 110 107 119 144 144 144
14 134 long Term Disability 555 584 531 628 1,125 1,125 1,186
15 151 Workers Comp - 3,569 3,920 4,345 4.923 4,923 5,897
~ 199 I Intercity labor Allocation I - (131,159) (60.000) (17.721) (241,668) (241.668) (216.299)
. Subtotill 296,260 179,884 ' 210,765 295,097 335,604 335,604 402,480
-
18
19 SYQDlies and Materials
20 201 General Office Supplies - 511 483 735 649 600 600 600
21 210 Operating Suoolies. 14,602 12,992 13,903 12,036 15,000 15,000 17.500
22 218 1 Diesel Fuel - . - 42 - . -
23 220 Repair/Main!. . General 4,422 1,758 3,485 1,034 3,500 3,500 7,000
24 224 Repair/Main!. - Street 6,804 11,364 I 7,167 11,374 9,000 9,000 9,000
25 225 Repair/Main!. - landscape - 1,838 38 - - - -
26 228 Repair.Maint - Spec, Proj, 1,443 3,195 462 4,139 3,000 3.000 2,000
27 240 ISmaUTools 898 2,872 3,442 1.577 1,000 1,000 1.000
28 .. Subtotal 28,680 34,501- 29,232 30,850 32,100 . '32,100 37,100
- 'I
29
30 Purchased Services I
31 301 Professional Services 597 825 - - 750 750 750
32 321 Telephone 2,485 3,429 3,854 3,850 4.000 4,000 4,000
33 322 : Postage 321 371 417 430 500 500 500
34 330 Transportation 20 85 23 216 50 200 200
35 351 Publishina 142 144 17 80 200 100 200
-; 360 Insurance 13,736 15.647 15,901 15.940 16,280 16,280 I 16.168
.- SubtoW' 17,301 20,501 20.212 20,516 21,780 .,. 21,830 22,418
38 r I
39 Other Services and Charqes
40 401 Repair/Main!. . General 131 213 72 16 500 500 500
41 402 Repair/Main!. - Buildinas - - 4,000 - - . -
42 403 Repair/Main!. - Streets 2,500 - - - 3,500 3,500 3.500
43 406 Contractual Serv, - Gradinq 20,471 61 ,434 4,426 16,309 40.000 42,000 42.000
44 410 Rentals - 2,861 229 1,896 10,000 5,000 5,000
45 415 Eauipment Services 53,102 57,031 42,025 26,839 27.656 27,656 38,486
46 433 DueslReqistration 2,302 1,725 2,001 2,354 3,000 3,000 3,000
47 435 Subscriptions - - 185 209 - - -
48 442 Mealsllodginq 32 261 545 139 500 500 500
49 465 Improvements. Streets 5,183 32,312 - 12,059 10,000 10,000 10,000
50 466 Cracksealinq & Sealcoatinq 210,612 - - i - - - -
~ 467 I Overlay 13~970 . 53,~83J . - - -
-Subtotile' --, 308,303 155.836 59,822 95,156 92,156. 102,986
f--
53
54 CaDital Outlav
55 570 Office .Equioment - - - - - . -
:'0 580 Equipment - 1,930 17,714 - - . -
, /~ Subtotlll - 1,930 .17,714 - - - -
I 0""._". I I I I I I I
58
Grand Totar' .. $ .650,544 $- 392,652 $ '331,406$ --406,284'$ 484,640T 481,690. $ 564,984
~y.\
811912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
.. A I B C T D I E I F I G H I I
1 Snow & Ice 43125 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code I 2001 2002 2003 2004 I 2005 2005 2006
6 i Personal Services
7 101 'Salaries $ 156,791 $ 149,777 $ 166,428 $ 148,077 $ - $ . $ -
8 121 PERA 8,122 8,039 9,203 8,187 - - -
9 122 FICA 9,341 8,706 10,000 8,898 - . -
10 125 ,Medicare 2,185 ' 2,036 2,339 2,081 - . -
11 131 Health Insurance 14,426 13,030 17,538 17,841 - - -
12 132 Dental Insurance 950 770 1,023 945 - - -
13 133 Life Insurance 62 54 78 68 - - -
14 134 Lono Tenn Disability 361 313 410 403 - - -
15 199 i Intercity Labor Allocation - 149,000 80,000 - 252,848 252,848 229,161
16 '''"'' Subiolaf 192,238 331,724 . 287,019 . 185,501 252,848 252.848' 229,161
- ..
17
18 SUIJPlies and Materials
19 201 General Office Supplies 306 284 476 270 500 500 500
20 210 Operating Supplies 3,103 5,082 3,100 5,661 4,000 4,000 4,000
21 220 RepairlMaint. - Supplies 4,758 5,052 3,239 4,872 4,500 4,500 8,500
22 224 RepairlMaint. - Streets 71,238 80,585 92,331 77,759 105,000 87,000 105,000
23 240 Small Tools - - - 585 - - -
rz.t Subiolal 79,405 91 ,004 99,146 89,147 114,000 96,000 118,000
25 r
26 I Purchased Services
27 301 Professional Services 94 - 600 - - - -
28 321 Telephone - - I - - 1,000 1,000 1 1,000
29 360 Insurance 2,536 2,889 I . 2,936 2,943 3;006 3.0061 3,096
~ . ... Subtolaf' .... 2,630 2,889 3,536 2,943 4,006 4,006 4,096
31 . .. I I
32 Other Services and Charqes
33 401 RepairlMaint. . General 8 - - - 100 100 100
34 406 Contractual Services - - - - 1.000 1,000 1,000
35 415 Equipment Services 88,733 95,298 93,332 93,331 96,172 96,172 99,057
36 433 I Dues/Registration 158 260 255 375 300 300 300'
37 .. . ....... Subtotal n"'n",","' 88,899 . '. 95,558 93,587 93,706 97,572 ., 97,572 100,457
38 1
39 CaDtial Outlav
40 580 Equipment ........J .... - 525 , - , - -
4f .... c ..... 525......... <." ....-. - ..... - ...~c.
- I .. ..... I
42
~ ...........1.... Grand Total;......,: $' "363,1721$' .., 521,700J$'483.28SJ$/372:297J$ .468.4261$ ..450;426.J$'451 ,714
44
"1J5
8//912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D E F I G H I I
1 Storm Sewers 43150 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 35,167 $ 29,214 $ 28,000 $ - $ - $ - $ -
8 121 :PERA 1,778 1,577 1,548 - - - -
9 122 :FICA 2,065 1,679 1,693 - - - -
10 125 I Medicare 483 393 396 . - - -
11 131 Health Insurance 4,263 3,734 3,297 - - . -
12 132 Dental Insurance 254 228 218 - - - -
13 133 Life Insurance 16 15 16 - - - -
14 134 lono Term Disabilitv 78 67 71 . - - .
~ 199 Intercity labor Allocation 44,~04L . - - - - -
Suliii/w' 36,906 35,239 . - - - -
f- l.
17
18 I Supplies and Materials
19 201 'General Office Supolies 79 - . - - -
20 210 Operatino Suoolies 3D 50 - - - . -
21 220 Reoair/Maint - General 3,146 3.295 1.377 - - - -
22 227 Repair/Maint - System 3,694 2.568 2.203 . - - -
~ __2i~ismallToolS 391 120 71 - - - -
260 Software - - 3,495 - - . -
~ . ...... '., .... ." Sulik/iiiJ ~._.V~ ^ 7,261 . 6,111 7,146. .. - - - -
26 ."1 .' '.
27 Purchllsed Services
28 301 'Professional Services - - 426 - - - -
29 322 Postaoe - - 1,375 - - . -
3D 351 I Publishino - - 630 - - - -
31 3~~~nsurance 132 151 . 82 - - - -
~ .381 I Electric 96 96 I 105 - - - -
. .... Sub/oiiiJ. 228 247 2.618 - - - -
34 .,. i'
35 Other Services and CharQes
36 401 Repair/Maint - General - - 50 - - - -
37 406 Contractual Services 38,803 17,415 3,928 - - - -
38 410 Rentals 2,623 - - - - - -
39 412 ' Inspections - 513 72 - - - -
40 415 . Equipment Services 2,366 2,541 1,303 - - . -
41 433'jD~.eslRegistrati~ns 227 - 85 - - - -
42 .. Subtotal 44.019 20,468 5,438 . - - -
43 T 'I
44 I Capital Outlav i
45 580 i Equipment I - - - . - - -
46 Suliioiid . . - - - . - .
-. T". ,.." r r T r T 'I' I
47
~ ,._ ,....,J... . , GfilridTotill' ..J $ '95,6121$' 63,733)$ 50,441J $" -,.; .,Jr- .1$'. ....._ Jr
- -
:bb
8/ J 9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
. A B I c I D I E I F I G H I I
1 Street LiQhtinQ 43160 General Fund
2
-
3
4 Obiect Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
.4- ....... . ........I~urchased SeNices
+ 351 Publishing $ - $ - $ 83 $ - $ - $ - $ -
381 Electric 24.149 25,825 26,115 28,694 29,000 29.000 29,000
9"'" ..... . . Subtotal. .. 24,149 25.825 .26,198 28,694 29,000 29,000 29.000
10 _, ..~., T ' _,.,'",u', C ,....... ....,.... '_._ ',.,'. .....w...........
11 Other SeNices & Chartles
12 401 Repair/Main!. Labor-General 75 77 347 75 400 400 400
~ 412 inspections . - 1,418 - 1,500 1,500 1,500
-'.S"biotfif 75 .77 1,765 75 1,900 1,900 1,900
15 .'1-
16 ICaoitalOutlav
17 530 1 Improvements 9.255 3,370 7.621 - - - -
1!r ?' ....,........,.S"btotiil. . ~.H .9255< . 3.370 7,621 ,.., - - - ~
-- I I 'I I I. I
19
20 i 1$ 33,4791$ . '29;272 J $ 35,5841 $ 28,769L$ 30900] $' -.30 900J$
~ .... Grand Total 30,900
..... 1 1 I .( I r 'I 'r
22
,
,
\
,
,
171
811912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C D I E I F I G H I I
1 Street Siqns 43170 General Fund
2
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 50.443 $ 64,997 $ 63.260 $ 66,094 $ 43,691 $ 43,691 $ 45,002
8 121 PERA 2,569 3,160 3,256 3,379 2,427 2,427 2,700
9 122 FICA 2,971 3,875 3,734 3,963 2.709 2,709 2,790
10 125 Medicare 695 906 873 927 634 634 653
11 131 Health Insurance 5,577 6,640 7,954 7,786 8,160 8,160 8,976
12 132 Dental Insurance 322 381 410 428 356 356 392
13 133 Life Insurance 21 24 29 29 16 16 16
14 134 Long Tenn Disability 116 132 148 162 114 114 117
* 151 Workers Comp - 381 412 460 481 481 563
199 Intercity Labor Allocation - (10,393) - (6,000) 20,684 20,684 40,477-
If ....... Subtotal . 62,714 . 70,105 80,076 ..... .... ....77,228 79,272 79.272 101,686
18 ..........
19 SUj:!olies and Materials
20 201 General Office Supplies - - - . 100 100 100
21 210 IOoeratina Supolies 14,649 ! 13,093 1,586 12,760 16,500 16,500 16,500
22 220 Reoair/Main!. . General 304 : 599 272 663 1,000 1,000 .:!~
23 226 Repair/Main!. - Sians 8,712. 24,651 21,757 14,150 12,500 12,500 12,500
~ 240 Small Taols - I - - 508 - - -
Subtotal 23.665 '.. . 38;343 . 23,615 . 28,081 30,100 30,100 30,100
26
27 Purchased Services
28 301 Professional Services 69 - - - - - -
29 321 Telephone 96 109 122 225 - - -
30 330 T ransoortation 3 50 172 - 100 100 19~
31 360 Insurance J 117 133 135 136 139 139 143
321 '., ..... 285 292 429' 361 239 239 243
33 I ... ....... .... I
34 I Other Services and Charaes
35 401 ! Repair/Main!. - Labor 11 . - - 250 250 250
36 402 Repair/Main!. . Buildina - - 1,998 - . - -
37 410 Rentals - - - - 1,000 500 500
38 412 Inspections - - - - - - 500
39 415 Eauipment Services 6,901 7,412 7,259 7,259 7,480 7,480 7,704
40 416 Computer Services 800 1,114 800 800 1,000 1,000 1,000
41 433 Dues/Registrations 347 1.000 645 112 1,000 1,000 1,000
42 442 I Meals! Lodging 170 - 386 - . - -
43 . .. . . "SubtotoI . 8.229' .9,526 11,088 . 8,171 10,730 . '10,230 10.954
-
44
45 !;~[!it;11 Outlav
40 580 Equipment 849 - - - - - -
4f I.... .'. ... ..849 ,~. .......,.~..... ....~ ..? <';" . - - . '.'
48 I ........... T I T
-; .. .L .. GraridTotar' . 1$ . 95,7421$'118,26SI$ 11S;208,IV113,8401$" 120.341.1. $7119,841.1$'142.983
'1~
8l/9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I c I D E I F I G H I I
1 Traffic Si~nals 43180 General Fund
2 I
~
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 I 2005 2006
t+ __ __jPurchased Services 13,80IT$ T 16,00(fh
381 Electric $ 13,258 $ 18.305 $ 13,101 $ 20.000 I. $ 17,000
~ . . . ""nSubiOiaJ 13.258 13,805 18,305 13,101 20,000 16,000 17,000
9 I
'* Other Services and CharCles
401 Repair/Malnt - labor I 717 295 3,385 6,780 4.000 4,000 6,000
~ .'. ., 717 295 3,385 6,780 4,000 4.000 6,000
......... I
.Q
it ~CaDital Outlav
530 Improvements - I... . 364 - - - - -
16 .. . ................... .'-'SubiOiaJ. - 364 - - - - -
17 .. I ...... ...... 1 I I I T I I
~ I. 1$ 139751 $ . 14,4641 $ 21,6901 $ 19,880J$ 24,0001 $ n 20,0001 $ 23,000
20 1 I ' 'j' I I 'j 'I I
21 1 I I I I I T T
.~~
8/1912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
I A I B I c I D I E I F I G H I I
, 1 Street Liqhts - Billed 43190 General Fund
-3....
3
4 Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 rlSUDDlies and Materials
=; 201 General Office Supplies $ - $ - $ - $ - $ - $ - $ -
,>.< ,., . "., , - - . - - - - -
9 ""YWUU
10 Purchased Services
11 322 Postaqe - - - - - - .
* 351 Publishing 14 - - - - - -
381 Electric 120,937 129,141 132,298 138,944 I 145.000 145.000 150.000
14 .... ... "'$ii6ioiiiI ' 120,951 129,141 132,298 138,944 145,000 145.000 150.000
15 ,... I
-* Other Services and CharQes I
406 Contractual Services 6,628 6.648 6.824 5.823 I 9,500 8,000 8,000
:2:! ....,. ,.. ... .....'$,,6ioio('<'.: 6,628 6,648 6,824 5.823 9.500 8,000, ." 8,000
19 I ... .. '..,' .,. I
20 I~ital Outlav I
4;- 530 .I Improvements - - - - L - - .
. , ... Su6ioitit' ' - - - - - - -
23 ---1 I $121.5791 $135.7891 $ [ I I . I H
"""'-
1t I
, . I Grand T otar . 139.122$' 144.767 $ 154.500 $ 153.000$ 158.000
26 I f I I' "I I I
27 I I I I I
,
.
YO
8/ J 912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D I E I F I G I H I I
1 Parks 45200 I General Fund
2
3
...i... Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
7 101 Salaries $ 278.150 $ 309,535 $ 319.614 $ 341,342 $ 329.607 $ 329,607 $ 338.960
8 106 Commission 3,920 3.200 2,400 1,570 3.600 3.600 3,600
9 121 PERA 12,835 14.156 15.527 16,247 18,310 18,310 20,337
10 122 FICA 16.747 18.813 19.235 20,458 20.660 20,660 21,239
11 125 ' Medicare 3.917 4,400 4.498 4.784 4.833 4,833 4.968
12 131 Health Insurance 22.595 24,183 31.745 37,289 30.660 30.660 42.790
13 132 : Dental Insurance 1.567 1.529 1,937 2.043 1,780 1,780 2,744
14 133 I Life Insurance 108 110 137 141 80 80 96
15 134 : Long Term Disability 589 593 705 782 713 713 735
it 151 ,Worl<ers Comp - 2.666 3.143 3.179 3.625 3,6~~ ~_~.m_
199 ,Intercity Labor Allocation - 3.025 (20.000) - 77.041 70.041 115.973
18 ^':~'" '.~M'/M'~:^:^":"'Subiiiiiir"'"'' "."" ^ 340;428 . 382.210 .378.941 427,835 490.909 483,909 555.679
19 .r....'.,.__.,'...................,_".....,
20 Supolies and Materials
21 201 General Office Supplies 2.176 1.711 2,194 1.337 1.500 1,500 1.500
22 210 Operating Supplies 15,491 20,531 16.986 19.759 20.000 20,000 20,000
23 211 Cleaning Supplies 104 105 - 250 250 250 250
24 220 RepairlMaint. . General 14.850 13.553 9.399 5.793 15.000 15,000 15.000
25 225 RepairlMaint. - Landscaping 15,666 20.567 17.341 21,377 21,500 21,500 23,500
~ 240 Small Tools 1.573 - 1.031 1.534 f,Odo 1.000 1;000
..... ..... S"b/oilit 49,860 .. 56.468 46.951 50.049 59.250 59,250 61,250
'2a ,. '.' I
29 Purchased Services
30 301 Professional Services 1 4.796 4.990 4,060 2.349 5,500 5,500 5,500
'\ 31 321 T eleohone 1 2.389 3.228 3.243 3,439 4.000 4.000 4.000
32 322 Postage 470 556 626 614 700 700 700
33 330 Transportation 104 20 - - 50 50 50
34 351 Publishina 53 - 31 100 - - -
fJ5 360 Insurance 8,453 9,628 9.784 9.809 10,231 10.231 10,538
36 381 Electric 6.589 5.449 7.923 8.274 12.000 12.000 12.000
37 383 Natural Gas - - 46 1.385 - - -
38 384 Refuse Collection 1 5.044 4.172 3,562 4.182 4.500 4.500 4,500
39 387 Storm Water Utility - - 283 566 - - 500
4u 390 Taxes ,I - 32 - - - - -
I4r .... S"bltJ/OJ 27,898 28,076 29,558 30.716 36.981 36,981 37,788
'42 T ,
43 IOt!>er Services and Charaes I
44 401 'RepairlMaint. - Labor 8.128 13.061 17,004 8,451 10,000 10.000 10,000
45 403 RepairlMaint. - Improvements 9.820 3,324 - 5.210 7.500 7.500 7.500
46 406 ,Contractual Services I 24,554 22,515 24.011 28.841 20,000 20,000 20.000
47 410 ; Rentals 10,472 17.025 6,546 8,783 8.000 8.000 8.000
48 413 'ReoairlMaint. Trails 10,000 5,416 - - - - -
49 415 Equioment Services 45,353 48,708 47,703 47,703 51.826 51,826 53.381
50 416 Comouter Services - - - - - - -
51 433 ;Due~eaistrations 813 610 553 572 1,000 1.000 1.500
~ 442 I Meals/Lodging 97 - . - - - -
.. , .. .... -.. Subili/or.' ,^"., 1 09,237 . 110,659 95.817. 99,559 98,326 98,326 100,381
fs4 c ".~'-'
55 Caoital Outlav
~ 530 Improvements 40,855 44,598 35.546 1,763 - - -
580 I Equipment - 22.657 3,695 - - - -
~ .,.< ' .,.. Siib/tiM"... 40,855' . 67.255 . 39,241 1,763 - - -
59 . .,- . ...
~ ~ Debt Service - Assessments 13.908 16.392 8,498 2.225
~ 603 Assessment Princioal - - ..
.. ~~..3..I~~:'1Tl"nt Inte!est ..._ 2,467 1;390' - . - - -
~ Sub/a/OJ . 16,375 .17,781 8,498' 2.225 - - -
64 T' .... I T 1 I I I I
~ .. J. Grand Totar' . . ...L._. SM,653.1- .. 662,450.1. 599;0061-. 612 147 J . 685,466 J, 678,466 J 755,098
,
'67 I ^.~ 1 I I , I I r
'-\\ 8/1912005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
. A B I C D I E I F G H I I
1 Recyclinq 46140 General Fund
2 I
r-2- Object
4 Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 2004 2005 2005 2006
6 Personal Services
..2. 101 Salaries $ 48,486 $ 50,836 $ 54,203 $ 55,455 $ 40,039 $ 40,039 $ 41,239
8 121 !PERA 2,511 2,833 2,998 3,067 2,224 2,224 2,474
9 122 iFICA 2,904 3.098 I 3,248 3,357 2,482 2,482 2,557
10 125 : Medicare 679 724 760 785 581 581 598
11 131 Health Insurance 4,020 4,183 5,102 5,686 4,120 4,120 4,532
12 132 Dental Insurance 371 379 430 441 356 356 392
13 133 Life Insurance 26 26 30 30 16 16 16
14 134 Long Term Disabilitv 115 119 137 147 104 104 107
15 151 Workers Comp - 644 782 419 440 440 515
16 199 Intercity Labor Allocation - 1,209 - - 18,430 18,430 662
'l'7 -"_._'~ Su6iiiiiil ."TO,_' 59,112 . 64,053 67,690 69,386 . . 68,792 " 68.792 53,092
f-- ... ,.,., I I
18
19 Supplies and Materials
20 201 General Office Supplies 302 I 247 363 155 300 300 300
21 210 Operating Supplies 6,717 5,162 2,145 3,519 5,000 5,000 5,000
22 220 RepairlMaint. - General . i 22 - - 650 650 650
'23 -223IRepairlMaint.. Building - I - 250 2,500 250 250 250
'24 . Su6{oiUi . 7,019. 5,431 2,758 6,173 6,200 6.200 6.200
rzs I
26 Purchased Services
27 301 Professional Services 100 120 770 - 200 200 200
/28 322 Postage 470 567 626 563 675 675 675
29 330 Transportation 282 231 150 29 350 350 425
30 351 Publishing 1,081 612 I 896 929 1,000 1,000 1 ,oge-
31 364 Refuse Collection 1,292 1,590 i 1,471 1,727 1,750 1,750 1,750
'32 .. Su6iiJiUi 3.225 3,120 . 3,913 3,248 . 3,975 3,975 ... 4,050
'33 r I
34 Other Services and CharQes I
35 401 RepairlMaint. - Labor . 1,540 554 . 500 500 500
36 402 RepairlMaint. - Bldg - - I - - - - -
37 406 Contractual Services 38,135 41,048 39,027 34,307 45,000 40,000 40.000
38 415 Equipment Services 394 423 415 414 426 426 439
39 433 Dues/Registrations 505 390 i 405 524 350 350 350
40 442 Meals I Lodging . ......... ..... 39.~34..... 43.~01.1 23 . - - -
41 '.' .... 40,424 "'35,245. . 46,276 . . 41,276 41,289
- ..... .. .......
42
43 Caoital Outlav
44 580 Equipment - - . - . - .
45 .., .... ..' . . - - .. ,,~.. .,,-., ..'~ .... c ..<"
'-- T .. . 'r 1 '1.
46
47 .1.... .. .GfaiidT6tar .1$ '.108,3901$ 116,005 I. $ J ..... I. ... J.. I.
"48 114;785' $ 114,052' $ 125,243'$. 120,243$ 104,631
l\<')
8//9/2005
City of Andover
Expenditure Budget Worksheet
Budget Year 2005
A I B I C I D E I F I G H I I
1 Unallocated 49200 General Fund
2 I
3 I
-...i. Object Actual Actual Actual Actual Adopted Estimate Request
5 Code 2001 2002 2003 ! 2004 2005 2005 2006
6 Unallocated I 1
7 151 'Worker's Compensation $ 19,955 $ - $ - 1$ - $ - $ - $ -
8 301 : Professional Services . - - 1 5,000 - - -
9 304 !Attomev - - - , 1,482 - - -
10 313 Mediation Services 2,089 2,393 - - . - -
11 330 Transoortation - - - I 33 - 50 -
12 412 Insoections - - - . 29 - . -
13 497 Personnel Continaencv 1,616 - - - - - .
14 498 Miscellaneous 3,039 - - - 8,000 5,000 5,000
15 499 lo'ontingency 26,599 10-;689 22,424 15,447 25.000 18,000 20~OOO
~ ' ,...,~ - .~~ SuhiOtlJ1 . '''.''"^ 53,298 13,082 ' 22,424 21,992 33,000 23,050 ' 25,000
17
18 Miscellaneous
19 819 Andover Fun Fest Contribution 4,000 3,686 3,404 . - - -
20 820 Community Schools Proaram 54,393 - I - - - - -
21 821 Summer School Program 7.200 - I - - - - -
~ . SuhtotlJ1 65,593 3.686 3,404 - . - -
~ ==1 I .J I 25,828 r ... 21;9921 I . ' ,I
1t
Total Unallocated 118,891 16,769 33;000 n 23,050 . 25,000
- T
26
27
28 Object Actual Actual Adopted Actual Adopted I Estimate Request
, 29 Code I 2001 2002 2003 2004 2005 I 2005 2006
30 Other Uses I
~ 458 CDBG I 26,177 13,845 37 - . - -
727 Transfer to Other Funds J . I 565,233 - - - - -
~ Total other Uses 26,1n' 579,078 37 - . ,., - -
34 'I '1 'r I I I I T
~ J Grand Total ,I $ 145,0681 $ 595,8471 $ 25,8651$ 21,9921 $ . 33,000 L $ 23,0501 $ 25,000
,'"
/
t..r:,
8/19/2005
S'\NDbVE~ 0J
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers ~
FROM: Jim Dickinson, City Administrato' .
Will Neumeister, Director of Communi~evelopment ~
David D. Berkowitz, City Engineer ~
SUBJECT: Transportation Funding (cont.) - Planning/Engineering/Administration
DATE: August 23, 2005
INTRODUCTION
Transportation funding was discussed at four previous workshop meetings and has been identified as a goal for 2005.
The last meeting on this topic was April 26, 2005. Based on that meeting, this report will attempt to summarize the
next tasks that the Council directed City staff to begin work on. Staff continues to work on assembling the data and
performing the various tasks listed below, but we just wanted to confirm that these are the directives that Council gave.
DISCUSSION
Task 1 - The City will require developments to provide traffic impact studies (at the discretion of the City Council).
Staff will write up a policy that will become part of the Transportation Plan.
, Task 2 - Meet with developers to obtain their input regarding establishing a fair and proportionate payment required of
all new development for collector and arterial street/intersection improvements.
Task 3 - Inventory I estimate cost of additional needed roadway improvements and create a draft policy statement that
would be implemented as a part of the Transportation Plan update. The goal would be to identifY all needed
improvements on the list and determine who is responsible for a proportionate share of the cost. Sub-Task 3- Meet
with Anoka County and establish a "cost sharing agreement" that establishes the amount of money Anoka County will
provide as the improvements become necessary.
Task 4 - City Attorney will review and make comment on the ability of the City to sustain a development charge for
roadway and intersection improvements that meet the "nexus test". The Attorney will also advise how long the money
can be held and under what terms and conditions it can be collected.
Task 5 - Make application for federal funding for Crosstown and Hanson Boulevard improvements (for Federal
Funding Cycle 2009-10). If successful the City and County will need to appropriate 20% of the costs for the
improvements. This work is already proceeding. This may be one of the most cost effective solutions that the City
could pursue.
ACTION REQUESTED
Intended as an update, and staff requests Council review these task/a tio s d provide direction on whether staff
has correctly interpreted the Council's discussion on April 26th.
R~~subm~ 0~<~
~ ~t(-
Will Neumeister David D. Berkowitz ~
, Attachment
April 26, 2005 Council Minutes
, 1
Special Andover City Council Workshop Meeting
Minutes - April 26, 2005
Page 3
DISCUSSION ON NEED FOR TRAFFIC IMPACT STUDIES / FEES FOR ROADWAY
IMPROVEMENTS
Mr. Neumeister referenced his report and noted new commercial sites have an impact on the
surrounding sites in the City. When the traffic reached 100 trips an hour or 1000 trips per day,
the amount of traffic justifies road improvements. As for the Fairbanks Buildings, since there
was no plat, the City could not ask for improvements to the roadway system. He noted with a
traffic impact study, the City could note that due to the 1000 trips caused by this project,
improvements would need to be paid for by the developer. Mr. Neumeister stated the City has no
basis for these improvements. If any other such developments came forward, the traffic impact
study would give the City a basis.
Councilmember Orttel asked about localized improvements. Mr. Neumeister stated the
improvements would need to be very specific to the site. Councilmember Knight asked how far
this requirement would extend. Mr. Neumeister stated the traffic would have to come out of the
neighborhood and not just be internal to the development. Miller's Woods would be the best
example.
Mr. Berkowitz stated the developers of Grey Oaks, Shaw's Glen, and the Minks development are
trying to work out a connection to 157th. He noted they could join and do a traffic impact study.
Mr. Berkowitz thought the developers would realize the benefit of working together to get
improvements.
Councilmember Orttel asked if the way to assess this area is to establish a proportionate share.
Mr. Berkowitz stated that would be the ultimate goal. Staff would make comments establishing
the developer is responsible for his proportionate share.
Councilmember Orttel asked if the City could hold funds for the future if it knew the costs of the
improvements. Mr. Dickinson stated the City could only hold the funds if the money was
dedicated for a specific project. He noted the example gave 1000 or more vehicle trips. The
Council could pick another number.
Mr. Neumeister stated this has been the standard in Brooklyn Park for some time. He noted there
must be some indication that 100 trips in a given hour is an indication of a need for a study.
Intersection improvements are probably needed for deceleration and acceleration.
Councilmember Knight asked how staff determines where the effects of the development are.
Mr. Berkowitz stated staff would look at areas directly adjacent to a development and would
/ consider arterial and collector streets and how they are affected.
Mr. Berkowitz stated immediate improvements are needed for Nightingale. The policy should
contain language to provide for review of arterial streets. Nightingale and Crosstown need to be
reviewed to see how they are impacted by development. Council needs to decide if the City
Special Andover City Council Workshop Meeting
Minutes - April 26, 2005
Page 4
should collect a proportionate share and then determine the contributing area. Council should
also decide if the City should collect funds and hold them until it does the improvements.
Mr. Neumeister stated the City has traffic improvements for Andover Station. Staff looked at
three intersections and reviewed the road widths and whether it could handle that much traffic in
the immediate vicinity. Mr. Berkowitz stated the review confIrmed what the County requires for
long-range controls.
Councilrnember Orttel asked if there is a way to come up with a flat amount per lot.
Councilmember Jacobson stated the City currently has a park fee and a trail fee.
Councilmember Orttel stated the City could determine a dollar fIgure per house dedicated to the
intersection in this area. City Engineer Berkowitz stated this worked well with the rural reserve.
Councilmember Knight asked what would happen if the development came to an arterial that had
already been developed. Mr. Neumeister stated the study would not be needed if there was no
turn needing a deceleration lane.
Councilmember Orttel stated these fees have to be fair.
,
Mr. Neumeister stated many cities are taking this approach. He noted there is going to be traffic
and if the developer causing the traffic does not pay, then the cost goes to the taxpayers. He
added with a study the developer's fair share would include the professional's cost for the study.
Councilmember Trude stated this would be all right with commercial development, but the City
has mostly residential development.
Councilmember Knight stated he would like to see how other cities actually do this. Mr.
Neumeister stated it was done as part ofthe building permit process. The developer must prove
the traffic impact before a building permit is issued. If the traffic study shows a turn lane is
needed the developer has to put one in.
Councilmember Orttel stated he did not like the idea that the last development pays for all the
improvements.
Councilmember Jacobson asked what would be done for a plat of200 lots that was to be done in
phases. Mr. Neumeister stated the entire plat would be evaluated as a whole. Councilmember
Jacobson stated the City could almost treat it like a trail fee. Councilmember Trude stated cities
that had done that are at risk. Mr. Dickinson stated the cities that had been challenged did not
have a study and did not spend the fees for that specific project. He noted if the funds were not
spent on the project they were refunded to the parties paying the fee.
Mayor Gamache stated it seems like a study is needed otherwise the last one in pushes the
development. . Councilmember Orttel stated a study was probably needed. He noted if it was a
flat amount then it could already be paid when the improvements are needed.
Special Andover City Council Workshop Meeting
Minutes - April 26, 2005
Page 5
Councilmember Jacobson asked who would be responsible for the difference if the City set a fee,
waited two years to do the improvements, and then found out it would cost more. Mr. Dickinson
stated the city would be. Councilmember Jacobson asked how to guard against that. Mr.
Dickinson stated staff would use current numbers, a use index, and look at interest allocation.
He noted it would still be an educated guess.
Councilmember Orttel stated the City could develop a cost per zone.
Councilmember Knight asked who pays for the study. Mr. Dickinson stated each developer pays
in his area.
Community Development Director Neumeister stated a one to two page analysis would cost
approximately $1,000 and a more detailed report would cost about $3,000. He has seen the cost
go beyond that based on higher developments. Sometimes the traffic engineers had to do a
computer model. For plats in general, the City was covered without doing traffic impact studies.
Councilmember Trude asked if the City would start with what is needed five or ten years from
now or just what is needed now. Mr. Berkowitz stated if this is connected to a County road, the
County would want all the turn lanes completed now.
City Administrator Dickinson stated there have to be fairly specific policies for when the
maximum development occurs, otherwise the Council would have to restrict developments.
Staff would have to work with the development contracts to restrict lots. The restrictions on the
lots would be designed to not allow too much traffic at an intersection.
Councilmember Trude asked about the time value cost. Mr. Dickinson stated it would have to be
computed.
Councilmember Knight asked if the City could tax that far out in front and hold the funds for ten
years. Mr. Dickinson stated it could for a specific improvement.
Mr. Neumeister stated part of this discussion is the road improvement discussion. A traffic
impact started to calculate the costs. Beyond that were road reserves or phased development.
He stated there are other ways to fund this that solve some of the problems. He noted this would
be for vacant lots or redeveloping lots. Molly 1 and Molly 2 probably would have shown no
great need for improvements to Crosstown. A bigger development might have needed
improvements. Mr. Berkowitz stated this would give staff guidelines on when to require a traffic
study.
Community Development Director Neumeister stated the study requirement could be put in at the
discretion of the Council on new developments whether redevelopment or reconstruction. Mayor
Gamache stated it could be based on staff recommendations.
Councilmember Knight asked if staff would work with people who brought in plats before they
Special Andover City Council Workshop Meeting
Minutes - April 26, 2005
Page 6
came to the Cormcil for approval on whether it shows an impact fee or the necessity of an
outright improvement. Mr. Neumeister responded yes.
Cormcilmember Jacobson asked if the schedule would change every year. Mr. Dickinson stated
this type would be done on an improvement-by-improvement basis. He noted it would be an
additional requirement. City Engineer Berkowitz stated this could be controlled through the plat
approval process. He noted with regard to Nightingale the City had already estimated it. He
added staff tried to be conservative.
Mayor Gamache noted other developments that went in to the south had right turn lanes. Mr.
Berkowitz stated that was per staff's requirement. He noted the City should have looked at
Nightingale. Now staff is looking at right turn lanes and a possible left turn. He noted the costs
. the City would now pay for these improvements. These should have been made back with
Woodland Fourth and Sixth. Mayor Gamache stated that was just re-striped. Mr. Berkowitz
stated the shoulder was not as wide as the roadway so the City needed to reconstruct the
shoulder.
Cormcilmember Orttel stated it is the same situation now, but they only have to pay one-eighth of
. the cost. Mr. Berkowitz stated now the City is taking the lead and making it an assessment
process.
Mr. Dickinson asked if it happens who would be assessed. The City does not want to assess the
buyer of the lot most recently sold. Cormcilmember Jacobson stated it seems if this is a Cormty
Road the Cormty and the public should be cost sharing. Mr. Dickinson stated the Cormty would
have to put money aside for those improvements. Staff is trying to put the City in the position to
be able to make these improvements and assess the proper person.
City Engineer Berkowitz stated when a development gets to the threshold for safety (more than
30 lots) there needs to be a right turn lane at a minimum.
Councilmember Jacobson asked since staff knows what is going to be needed, could staff figure
out a cost per dwelling unit.
Mr. Dickinson stated there are different examples where staff would like to use studies such as
large residential developments, redevelopment, and commercial properties that do not require
platting. The requirement would be at the discretion of the Cormcil. Cormcilmember Trude
stated she supports that idea.
Mr. Dickinson stated staff would like the ability to request a study in order to keep money on the
table.
Cormcilmember Jacobson asked ifit is discretionary over 1,000 trips per day. Cormcilmember
Knight stated it should be discretionary no matter what.
/ Special Andover City Council Workshop Meeting
Minutes - April 26, 2005
Page 7
Councilmember Trude asked ifthese could be done in-house. Mr. Berkowitz stated it is more
complicated than that. A traffic engineer is needed to do the analysis. He added one consultant
could do it and skew the results. Those results could be reviewed by the County and they could
say the numbers are not accurate. The Council should consider whether it would require specific
consultants be used or whether the studies should be sent for review. The issue is how to ensure
the studies would be accurate. Councilmember Trude stated the language should indicate the
study be done under City approved criteria.
Mr. Dickinson stated if there is agreement among the Council, staff would write up the policy.
Mr. Neumeister stated there would be guidelines, but it would be at the discretion of the Council.
Councilmember Trude stated this should be a Council policy. She did not think the Planning
Commission has the familiarity with the issue.
Mr. Neumeister stated it could be a policy or part ofthe Planning Code. Councilmember Knight
agreed it should be a policy, but made simpler. Councilmember Orttel stated he would like to get *
input from those affected.
/ Mayor Gamache stated the County has an established policy for what it requires and does not go
to a traffic study. Mr. Berkowitz stated the County's projects are large enough that it could set
requirements. Mayor Gamache asked if other cities have policies similar to the County. Mr.
Berkowitz responded no.
Mr. Neumeister stated other cities do traffic studies. Cities could not always tell what would
happen. The solution could be signals, turn lanes, a right in - right out. He noted it was more
complex. The traffic engineer reviews the study and tells the City whether or not it has a good
study that meets the review criteria. The engineer further notes whether the City should agree
with the recommendations. He added one solution does not always fit.
Councilmember Orttel asked if this policy only applies to County roads. Mr. Dickinson stated it
would apply to all roads. It will be brought back as a policy.
Councilmember Orttel stated he would like this discussed with developers. Mr. Berkowitz stated
that approach worked well before. Mr. Dickinson stated staff could have meetings with *
developers and take comments. Councilmember Trude stated ifthere are issues raised the
Council would need to hear about them.
Councilmembers Jacobson and Knight noted a desire to have City Attorney Hawkins address
whether the City could take money for future improvements and how long the money could be !<
held.
Mr. Dickinson stated in addressing road improvements there are three areas to discuss. One issue
is for larger projects. The City was too late to make an impact on the County CIP this year. He
stated the County adopted its CIP in May. He wished to discuss the City's CIP process.
/ Special Andover City Council Workshop Meeting
Minutes - April 26, 2005
Page 8
City Administrator Dickinson explained that staffhad started the CIP process by discussing
issues and a timeline. Staffwants to look at every road from a transportation perspective and
identity costs and funds available based on classification. Staff would consider the following
funding sources: Federal, state aid or grants, County, City, Developers or other available sources.
Mr. Berkowitz stated signal projects are currently generated by the County, but perhaps the City
needs to initiate such a project and invite the County on board.
Mr. Dickinson stated rather than be reactive, the City would tell the County what it wants done.
Blaine appeared to be successful in its funding by being prepared up front. Andover wants to be
in that same position.
Councilmember Jacobson asked how many road intersections are anticipated. Mr. Neumeister
stated the main ones are listed in the report. Then there are main roads like Crosstown.
Mr. Dickinson stated he did not know if the City could go to the level of turn lanes.
/ Mr. Neumeister stated for the main intersections Federal funds could reduce the problem. The
City could try to persuade the County to contribute when it is ready with funds available for a
project.
Mr. Dickinson stated staff wants all projects on the list. The city needs to look at road
classifications and review those that do not qualify for funding. The City needs to be segregating
tax dollars so it is not caught off guard. Mayor Gamache stated in order to get Federal funding,
the City needs to be prepared. Mr. Dickinson stated the first step is the inventory. This is a two ~
to three year process. Councilmember Trude stated the railroad overpass on Bunker should be
included in the transportation plan.
Mr. Dickinson stated the goal is to develop project and funding awareness.
Mr. Berkowitz stated not every signal would be listed, but there would be a few. He noted when
it comes to funding for specific signals, there has to be a hazard reduction.
Mr. Dickinson stated the City would be starting over this year. He asked for a consensus to move
forward. Mr. Dickinson stated staff would provide the list for the Council to decide priorities.
Mr. Neumeister stated this would get the City's projects on the radar for County funding perhaps
six years out.
j Mr. Dickinson stated the County does no big projects unless there are multiple funding sources.
He noted there would be interim policy questions and need for direction. On County controlled
roads, which entity should take the lead on requiring the project get completed.
Mr. Berkowitz stated the City should require improvements at the time of development.
.
Special Andover City Council Workshop Meeting
Minutes - April 26, 2005
Page 9
City Administrator Dickinson stated the issue would be whether to do improvements piecemeal
or do the ultimate at one time. He noted a piecemeal approach has no risk for the City, but an
ultimate approach puts the City at risk to fund it all. Councilmember Jacobson and
Councilmember Knight agreed there should be a case-by-case determination.
City Administrator Dickinson stated the piecemeal approached uses the developer's money. The
ultimate approach could use the developer's, the City's and the County's money.
City Administrator Dickinson stated in some cases where the City is at risk, there are deferred
assessments. Councilmember Orttel stated the City could not go back to a homeowner after they
had moved in.
City Administrator Dickinson asked ifthere was agreement by all Councilmembers that they do
not want deferred assessments. Council concurred. He added the ultimate projects would be
decided on a case-by-case basis. The discussion was about a true fee, that was part of the nexus
combination. The transportation plan and the resulting costs need to be integrated.
Councilmember Trude stated she wants to have the discussions about the master plan before the
developers come in. She would rather have their reaction to the City's plan.
Councilmember Trude asked about rural reserve properties.
Community Development Director Neumeister stated staff would check into Maple Grove's --j(:
costs. He noted Maple Grove lines up half ofthe project cost and then requests money from the
County. Councilmember Trude asked if this is done on residential and commercial properties.
Community Development Director Neumeister responded he was not sure, but would look into it {>
further. He noted if the County and City working together gets the people the road that they need
it would probably not be a bad thing to do on a per acre cost. Councilmember Jacobson stated
the City needs to be careful on a per acre figure since some developments have more than one lot
per acre. Community Development Director Neumeister stated there is a density segment to
handle that issue.
DISCUSSION ON DIRECTION FOR TREE PRESERVATION
Mr. Neumeister stated this issue came from the Planning Commission. With flat topography it is
tough to save trees. He added the City of Blaine had a problem with preserving too many trees.
Many trees die anyway so the developer might as well clear them out. Staffwas not a big
advocate of custom grading since it often resulted in potential stormwater problems after the
homes were built. Mr. Berkowitz stated that in one instance the developer had to go back and
put in catch basins.
Mayor Gamache stated one of the better developments is Woodland south of the golf course. He
asked if there are any issues in that development. Mr. Berkowitz stated it turned out very nice.
<ANDbVE~ @
1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: Discuss FencinglRetaining Wall Permits - Engineering
DATE: August 23, 2005
INTRODUCTION
The City Council is requested to discuss requiring a pennit to install fencing and retaining walls.
DISCUSSION
Andover Review Committee (ARC) has been discussing issues with private fences and retaining walls for the
last 2 Y, years. Fences and retaining walls are being placed in certain easements and wetlands where they are
not allowed. Easements that are impacted include drainage and utility easements that have a buried utility
/ such as storm sewer or water main pipe. The utilities will require maintenance and possible replacement in
the future. Other easements impacted have been storm water pond access maintenance easements which are
needed to allow equipment to access the pond for dredging and cleaning. Wetlands are being impacted
which are required to be preserved as natural per the 1991 Wetland Protection Act.
In the last few weeks staff has dealt with a few substantial fence and retaining wall issues. In one fence case
the resident impeded into a wetland. By the time staff was notified of the issue the fence was already
installed. The removal and replacement of the fence will cost the resident a substantial cost. In a retaining
wall case, the wall was placed in a wetland which is also protected by a drainage and utility easement. The
wall was removed at the cost of the contractor/resident. These are only a few recent cases of many that have
occurred in the last few years.
To try and prevent these cases, staff prepared a Residential Fencing Requirement handout (see attached
handout) to assist residents with fence locations. In many cases the residents assume they can place a fence
or retaining wall anywhere on their property and do not contact the City.
A pennit process will greatly reduce the number of violations and assist the residents and builders in properly
locating fences and retaining walls.
Staff is also looking for direction on how to handle existing violations that have been in place for many years.
ACTION REOUlRED
The City Council is requested to directed staff on how to proceed with fence and retaining wall issues and
discuss a possible pennit process.
/ Respectfully submitted,
~0.~
David D. Berkowitz -0
v""
Attachments: Residential Fencing Requirement handout
~NDbVE~ .
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Residential Fencing Requirements
This handout is provided to assist property owners in the process of
constructing a fence on their property. It is important to become familiar with
the standards for fences to ensure that they are properly located.
If you have any questions related to fence location or construction,
please feel free to call the Planning Department at 755-5100.
BEFORE YOU START:
. Permits- No permits are required to build a fence in Andover.
. Covena,nts- The City of Andover does not enforce private fence
covenants. You should contact your homeowners association or the
developer to determine if there are private covenants regulating fencing
in your neighborhood.
. Property Lines- It is the property owner's responsibility to determine
property lines prior to installing a fence. You can locate your property
/ lines using a survey of your property and a metal detector to find your
property irons, or a private surveyor can locate them for you.
. Gopher State One Call- Before you start digging, you must contact
Gopher State One Call to determine if there are any underground utilities
or private utility easements on your property. This can be done on the
web at www.gopherstateonecall.com or by calling 651-454-0002.
FENCE HEIGHT:
. The maximum allowed fence
Heights are:
}> Back and Side Yards- Up to 6 feet.
}> Front Yard- Up to 4 feet.
Front Yard
Front Yard
Boulevard
PLACEMENT:
. Where you CAN place your fence: on your property, up to the property
lines, except as listed below.
) . Where you CANNOT place your fence: in utilized public easement areas
(see the "Easement Restrictions" handout for more information), in
wetlands, in ponds or open water, in the boulevard and in the case of
corner lots- inside the CLEAR SIGHT TRIANGLE. (See the "Boulevard
Restrictions" handout for more information.)
. You cannot place a fence so as to block fire hydrants, utility boxes, or
other above ground utilities.
. NOTE: If your property is adjacent to a County road, MNDOT site
distance standards are used to determine the location of your fence.
Contact the ANOKA COUNTY HIGHWAY DEPARTMENT at 862-4200 to
determine how this affects your property. You will need to provide:
0 Name, address, and telephone number
0 The proposed location of the fence
0 The speed limit of the adjacent street
CONSTRUCTION:
. All fences must be constructed in a workman like manner.
. All posts and braces must face inward, with the "finished" side facing
adjoining property or streets.
. All fences must be constructed of materials widely accepted in the
fencing industry. No plywood, canvas, plastic sheeting, metal
sheeting, barbed wire, chicken wire or similar material shall be
used for any fence construction. No fence shall have planks, panels,
or boards wider than twelve inches (12"). If you are unsure, please call
the City and ask.
. Chain link fences must be constructed so as to have the barbed end at
the bottom of the fence.
MAINTENANCE:
. All fences must be maintained in good condition and vertical position,
and any missing, incomplete, or deteriorated sections of fencing material
or structural elements must be replaced in a timely manner with the
same quality of material and workmanship.
. All exterior wood surfaces, other than decay resistant woods, must be
protected from the elements and decay by a protective covering or
treatment. If 25 percent (25%) of the surface is peeling, cracked,
chipped, blistered, grayed, or weathered beyond effectiveness, the
exterior surface must be refinished.
OTHER THINGS TO REMEMBER:
. This handout is an interpretation of the City Code. If there is any
conflict between this handout and the City Code, the City Code shall
prevail.
. It is important to understand and follow these guidelines to ensure that
your fence is constructed properly.
. If you fail to meet the requirements for fence construction or
maintenance, you may be required to remove your fence at your cost.
Please see the "Boulevard Restrictions" and "Easement Restrictions"
handouts for additional information on boulevards and easements.
/ Please call City Hall at 755-51:00 BEFORE you begin W'ork on
your fence if you have any questions.