HomeMy WebLinkAboutCC October 1, 2002
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. -ANDOVER, MINNESOTA 55304 - (763) 755-5100
FAX (763) 755,8923 - WWW,C1.ANDOVER,MN.US
Regular City Council Meeting - Tuesday, October 1, 2002
Call to order - 7:00 PM
Resident Forum
Agenda Approval
1. Approval of Minutes (Spec, CC 9/11/02) (Spec, Joint CCIPark Comm. 9/12/01) (Reg, CC 9/17/02)
la. Proclamation/Community Enrichment Week in City of Andover
Consent Items
2, Approve Payment of Claims - Finance
3. Accept Feasibility Report/Waive Public Hearing/02-37/28S6 Bunker Lake Boulevard NW/WM-
Engineering
4. Accept DNR GrantJ02-29/0ak Wilt Suppression Program - Engineering
S. Waive Public Hearing/Adopt Assessment RolI/02-10/Ashwood Estates (Lot 2 & 3, Block 1)-
Engineering
6, Waive Public Hearing/Adopt Assessment RolI/02-13lPrairieAcres (Lot 1 & 2, Block 1) - Engineering
7. Approve Revised CIP for Parks/Hills of Bunker Lake West Park - Engineering
8. Appoint Election Judges/General Election - Clerk
, '\ 9. Appointment RecommendationlFinance Department - Administration
'\ ~
Discussion Items
10, Consider Amendment to Ordinance 8/Two-Family Home Conversion Regulations - Planning
11. Consider Amendment to Ordinance 8/Making Multi-family a Special Use in the R-5, M-I and M-2
Zoning Districts - Planning
12. Consider Amendment to Ordinance 266/Rental Housing Standards - Planning
StaffItems
13. Reschedule November 5, 2002 Council Meeting - Clerk
14, Receive Assessment Roll/Order Public Hearing/00-5A12002 Mill & Overlay/7th Ave. Area-
Engineering
15. Schedule Joint City CouncillPark Commission 2003-2007 CIP Workshop (Carryover) - Administration
16. Authorize Advertisement for Planning Commission Vacancies - Planning
Mavor/Council
Adjournment
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, CITY OF ANDOVER
:
1685 CROSSTOWN BOULEY ARD N. W, . ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755,8923. WWW.CJ.ANDOYER.MN.US
Regular City Council Meeting - Tuesday, October I, 2002
Call to order -7:00 PM
Resident Forum
Agenda Approval
1. Approval of Minutes (Spec. CC 9/11/02) (Spec. Joint CCIPark Comm. 9/12/01) (Reg. CC 9/17/02)
la. Proclamation/Community Enrichment Week in City of Andover
Consent Items
2. Approve Payment of Claims - Finance
3. Accept Feasibility ReportlWaive Public Hearing/02-37/2856 Bunker Lake Boulevard NWIWM-
Engineering
4, Accept DNR Grant/02-29/0ak Wilt Suppression Program - Engineering
5, Waive Public Hearing/Adopt Assessment RolV02-10/Ashwood Estates (Lot 2 & 3, Block 1)-
Engineering
6. Waive Public Hearing/Adopt Assessment Roll/02-13/Prairie Acres (Lot 1 & 2, Block 1) - Engineering
7. Approve Revised CIP for ParksIHills of Bunker Lake West Park - Engineering
/ 8, Appoint Election Judges/General Election - Clerk
9. Appointment Recommendation/Finance Department - Administration
Discussion Items
10. Consider Amendment to Ordinance 8ffwo-Family Home Conversion Regulations - Planning
11. Consider Amendment to Ordinance 8/Making Multi-family a Special Use in the R-5, M-1 and M-2
Zoning Districts - Planning
12. Consider Amendment to Ordinance 266/Renta1 Housing Standards - Planning
Staff Items
13. Reschedule November 5, 2002 Council Meeting - Clerk
14, Receive Assessment Roll/Order Public Hearing/00-5A12002 Mill & Overlay/7th Ave. Area-
Engineering
15. Schedule Joint City CouncillPark Commission 2003-2007 CIP Workshop (Carryover) - Administration
16, Authorize Advertisement for Planning Commission Vacancies - Planning
Mavor/Council
Adjournment
/
CD
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755,5100
FAX (763) 755,8923. WWW.cI,ANDOVER,MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratorqtv
FROM: Vicki Volk, City Clerk
SUBJECT: Approval of Minutes
DATE: October I, 2002
INTRODUCTION
The following minutes have been provided by TimeSaver Secretarial for approval by the City
Council:
September 17,2002 Regular Meeting
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The following minutes have been provided by City Stafffor approval by the City Council:
September 11, 2002 Special Workshop
September 12, 2002 Council/Park Commission Workshop
E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers
Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. If for any
reason you did not receive the e-mail version, please contact me.
ACTION REQUESTED
Council is requested to approve the minutes listed above.
Respectfully submitted,
fLL' ()~
Vicki V olk
City Clerk
CB
City of fl:naover
(p(J{OCLJI:MJlrrIOfN
Wliereas, Private providers of services for those with
developmental disabilities have consistently
continued to provide quality services to these
individuals who need support to enhance their lives,
and
Wliereas, There are more than 361,000 who live in
residential home in neighborhoods throughout the
United States, and
Wliereas, The people who live at Andover Oaks as
well as those who provide their care enrich our
community, and
Wliereas, Our neighborhoods are strengthened
and our lives are enriched when we work together
with people of all abilities.
Now'l1ierefore, I, Mayor Mike Gamache, do hereby
proclaim the week of October 6 - 12, 2002 to be
Community Enrichment Week in the City of Andover.
. :Mayor
City of jInd01Jer
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\ CITY OF ANDOVER
J
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER,MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator~
Scott Erickson, City Engineer~'t,
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Accept Feasibility ReportlWaive Public Hearing/02-37/2856 Bunker Lake
Boulevard NWIWM - Engineering
DATE: October 1, 2002
INTRODUCTION
This item is in regards to identifying the amount of the proposed assessment at 2856 Bunker
Lake Boulevard NW requesting the improvement (see attached petition), Project 02-37.
I DISCUSSION
The property owner has petitioned the City to connect to municipal water, which will require the
property owner to be responsible for City charges. The fees to be charged are as follows:
Watermain
Watermain Area Charge 0.43 Acres x $1821 = $783.03
Connection Charge = $1,987.00
Lateral Charge as determined under Project 00-30 = $5244.47
($5,141.64 x 2% Construction Cost Index)
TOTAL = $8,014.50
Note: The existing home is currently located on 1 smaller lot and 1 larger lot which are
currently combined for tax purposes. So therefore, to determine the area charge for the
assessment, the (west) smaller lot area is being utilized to calculate the fee. The (east)
larger lot would be assessed at a later date if and when the owner determines to move an
interior lot line to create a buildable lot. The east lot, if and when the lot is created,
would be responsible for any new area charges, connection charges and lateral charges
that have not already been assessed for both City sanitary sewer and watermain.
BUDGET IMP ACT
The improvement would be assessed to the property.
/
Mayor and Council Members
October 1, 2002
" Page 2 of2
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ACTION REQUIRED
It is recommended to approve the resolution accepting the feasibility report and waiving the
public hearing for Project 02-37,2856 Bunker Lake Boulevard NW.
Respectfully submitted,
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cc: Dean Hunter, 5043 Tuxedo Blvd, Mound, MN 55364
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CITY OF ANDOVER
COUNTY OF ANOKA
\, STATE OF MINNESOTA
J
RES. NO,
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC
HEARING FOR THE IMPROVEMENT OF PROJECT NO. 02-37 FOR
WATERMAIN IN THE FOllOWING AREA OF 2856 BUNKER LAKE
BOULEVARD NW.
WHEREAS, the City Council did on the 1ih day of September ,
2002 , order the preparation of a feasibility study for the improvement; and
WHEREAS, such feasibility study was prepared by the Citv EnQineer
and presented to the Council on the 1st day of October ,2002; and
WHEREAS, the property owners have waived the right to a Public Hearing;
and
WHEREAS, the City Council has reviewed the feasibility study and declares
the improvement feasible, for an estimated cost of $ 8,014.50
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated total cost of
improvements of $ 8,014,50 waive the Public Hearing and order
, improvements,
, J
BE IT FURTHER RESOLVED the property would be assessed over a ~
year period.
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this 1 st day of October ,2002, with
Council members voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R, Gamache - Mayor
Victoria Volk - City Clerk
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j September 9, 2002
Andover City Engineer
1685 Crosstown Blvd, NW
Andover, MN 55304
RE: Municipal Improvements
Dear City Engineer:
We do hereby petition for improvements of city water with the costs of the improvement
to be assessed against my benefiting property.
Said petition is unanimous and the public hearing may be waived. We would like to be
assessed over a five-year period. We would also waive our rights to an assessment
hearing,
Sincerely,
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Dean Hunter
2856 Bunker Lake Blvd. NW
Andover, MN 55304
(Work phone) 952/472-6737
(Cell phone) 612/205-0132
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)DTH 1/2 SECTION: 33 LEGEND Map and Data Sources:
CiJy of Andover De~
)\\ ... ~SlllP: 32 RANGE: 24 o Half Section Boundary Engineering;
Planning;
D Lots / Parcels Public Works;
[:,.},ol Parks GIS
Map Date: July 22,1999
L___, Water Features 011 of.udn'er Address Doc*. Add
D Right-of-Way All... c.,..ty A.ISeIHr'I DIID.bae
ProJect (.ocatloa: H:\GlSDAT A\CC
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CITY OF ANDOVER
,
J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755,8923. WWW.CI.ANDOVER.MN.US
To: City Council
CC: John Erar, City Administratot
Scott Erickson, City Enginee (
From: Kameron Kytonen, Forestry Intern
Subject: Accept DNR Grant/02-29/0ak Wilt Suppression Program -
Engineering
Date: October 1, 2002
INTRODUCTION
The City Council is requested to accept a grant for oak wilt treatment from the Minnesota
Department of Natural Resources, Division of Forestry in the amount of $20,000, This
money will be used for the 2002-03 Oak Wilt Suppression Program, Project 02-29.
DISCUSSION
"\ With oak wilt being such a tremendous problem in the City and affecting numerous
\ / properties, it is beneficial to have grant funds available from the state to aid in costs of
the treatments. This cost sharing with the residents makes them more willing to address
the problem.
The City was requested to match the grant money awarded, which will be accomplished
by a combination of funds coming from the 2002-03 Oak Wilt fund, and from the
property owners to be treated.
The grant will cover root graft barrier installation (vibratory plowing or trenching) and
diseased tree removal.
BUDGET IMP ACT
The City portion of the grant match was in the 2002-2003 budget.
ACTION REQUESTED
It is requested that the City Council accept the grant agreement.
R',","Y&: ;1 /~,~
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eron Kytonen, Forestry Intern
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J Minnesota Department of Natural Resources
DNR Metro Forestly
1200 Warner Road, S1. Paul, MN 55106
Kameron Kytonen n!-i ~T \- ~," V \:\)1 July 24, 2001
Andover I . ,- .:.';::...-~-~ \
1685 Crosstowr:,Blvd. NW \ 1; 'i n ZOO? \ \
Andover,:MN )503,+ I <,u.... . - \ \
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Dear TT ~-eron, C I , ". . " " .
~.u J ~ f ~ ::::-:__:...._n_~..~"'_.." .';:'._m__
I am writing to notify you that your request for oak wilt control grant funds has been approved for the full
amount requested or: your application. A contract is being prepared and will be mailed to you in
approximately three weeks, The contract will use July 9,2002 as the starting date, and the ending date will
be set for the end of June, 2003.
You may begin work on the project immediately. We have filed the state founs that allow work to begin
on this project before the contract has been fully executed.
If you have questions, please call me at 651-772-6148.
/
Best Regards,
Don Mueller
Community Forestry Partnership Coordinator
Cc: Ken Holman
Susan Burks
DNR Area forester
I
DNR Information: 651-296,6157 . 1,888,646-6367 . TIY: 651-296-5484 . 1-800,657-3929
An Equal Opportunity Employer .
Who Values Diversity ..~ Pnnted on Recycled Paper Containing a
_" Minimum of 20% Post-Consumer Waste
@
, CITY OF ANDOVER
.J
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755.8923. WWW.CLANDOVER,MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~r
Scott Erickson, City Enginee
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Waive Public Hearing/Adopt Assessment Roll/02-10/Ashwood Estates (Lots 2
& 3, Block 1)/88 & WM - Engineering
DATE: October 1, 2002
INTRODUCTION
This item is in regards to waiving the public hearing and adopting the assessment roll for
Ashwood Estates (Lots 2 & 3, Block 1) for sanitary sewer and watermain, Project 02-10.
" ) DISCUSSION
The City Council at the September 17, 2002 meeting approved a resolution declaring the cost and
ordering assessment roll. This item is the last step as required by law to be able to levy the
assessment to the property,
BUDGET IMP ACT
This will be assessed over a five year period.
ACTION REOUIRED
The City Council is requested to approve the resolution waiving the public hearing and adopting
the assessment roll for the improvement of sanitary sewer & watermain for Project 02-10,
Ashwood Estates (Lots 2 & 3, Block 1).
Respectfully submitted,
tr{(t~
. ,
./
cc: Kevin Tramm Construction, Inc" 3585 Lexington Ave. N. #173, Arden Hills, MN 55126
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
j RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE
IMPROVEMENT OF SANITARY SEWER & WATERMAIN PROJECT NO. 02-10.
ASHWOOD ESTATES (LOTS 2 & 3. BLOCK 1),
WHEREAS, the property owner has waived their right to a public hearing,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER. MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein. and each tract of land therein included is hereby
found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments, extending over
a period of 2- years, the first of the installments to be payable on or before
the 1st Monday in January, 2002 and shall bear interest at a rate of ~
percent per annum from the date of the adoption of this assessment resolution.
, 3. The owners, of any property so assessed may at any time prior to certification
, of the assessment to the County Auditor, pay the whole of the assessment on
\.. J
such property, with interest accrued to the date of payment, to the City
Treasurer.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 1 ST day of October ,2002, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
, /
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Andover City Engineer
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Municipal Improvements
Dear City Engineer:
We. do hereby petition for improvements of\W~termain, sanitarx s~ storm
sewer and streets (circle one or more) with the costs of the improvement to be
assessed against my benefitting property,
Said petition is unanimous and the public hearing my be waived. We would like to
be assessed over a 5 year period.
~ince/Y,~ .
1nt ~ ..
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City, State, Zip
Phone (Home) ~I- '-'?t- -<)"r<>.,
(Work)~I=4&1-~1~
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, \ CITY OF ANDOVER
j
1685 CROSSTOWN BOULEY ARD N.W,. ANDOYER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923. WWW,CI.ANDOYER,MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato(;
Scott Erickson, City Engineer~ ~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Waive Public Hearing/Adopt Assessment Roll102-13/Prairie Acres Addition
(Lots 1 & 2, Block l)/SS & WM - Engineering
DATE: October 1,2002
INTRODUCTION
This item is in regards to waiving the public hearing and adopting the assessment roll for Prairie
Acres Addition (Lots 1 & 2, Block 1) for sanitary sewer and watermain, Project 02-13.
, '-
'- / DISCUSSION
The City Council at the September 17,2002 meeting approved a resolution declaring the cost and
ordering assessment roll. This item is the last step as required by law to be able to levy the
assessment to the property.
BUDGET IMPACT
This will be assessed over a five year period.
ACTION REOUIRED
The City Council is requested to approve the resolution waiving the public hearing and adopting
the assessment roll for the improvement of sanitary sewer & watermain for Project 02-13, Prairie
Acres Addition (Lots 1 & 2, Block 1).
Respectfully submitted,
t!i~
'. / cc: Scott Wold, SW Wold Construction, Inc., 901 West Highway 10, Suite 107, Anoka, MN
55303
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
, RES. NO.
.1
MOTION by Council member to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE
IMPROVEMENT OF SANITARY SEWER & WATERMAIN PROJECT NO. 02-13.
PRAIRIE ACRES ADDITION (LOTS 1 & 2. BLOCK 1).
WHEREAS, the property owner has waived their right to a public hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein, and each tract of land therein included is hereby
found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments, extending over
a period of L- years, the first of the installments to be payable on or before
the 1 st Monday in January, 2002 and shall bear interest at a rate of ~
percent per annum from the date of the adoption of this assessment resolution.
3. The owners, of any property so assessed may at any time prior to certification
, of the assessment to the County Auditor, pay the whole of the assessment on
, /
such property, with interest accrued to the date of payment, to the City
Treasurer.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 1 ST day of October ,2002, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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January 21,2002
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Andover City -Engineer
1685 Crosstown Boulevard NW
Andov~, MN. 55304 t
RE: Municipal Improvements / .Pr~irie Acres - Lots r & 2 ofBIQck I '
Dear City Engineer: .
-
We do hereby petition for improvements of watennainand sanitary sewer with the
costs of the, improvements to be assessed against my benefiting-property.,
, ,
Sa~cl petition is unanirpous and the publi~ hearing may be waived. Also, I waived my
- rights to an assessment hearing. We would l~ke lobe assessed 'Over a 5 year period.
. .
Sincerely;
, J/II !fllJP -
-
Scott Wold ,
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90.1 West Highway 10; Suite 107 '. 0 ' Anoka, MN 55303' '. 0 763/323-7704 0 f;;!)It' 7fi::l/::l?::l.77nA
(j)
, CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, Cily Administrato~
Scott Erickson, City Enginee
FROM: Todd Haas, Parks Coordinator
SUBJECT: Approve Revised CIP for ParkslHills of Bunker Lake West Park-
Engineering
DATE: October 1,2002
INTRODUCTION
This item is in regards to playground equipment (ages 2-5 year olds) that was anticipated to be
installed at the Hills of Bunker Lake West Park.
DISCUSSION
The play equipment was delivered recently to Public Works. In reviewing the placing of the
equipment with Public Works, the park equipment with the required fall zones would not be able
to be installed due to lack of space, trees and the existing parking lot. Based on the site visit by
staff and review by the Park & Recreation Commission, it is recommended that the play
equipment be stored over the winter and consider a park location for the equipment in the spring.
Note: The Park Commission is currently evaluating their priorities for 2003 and may want to
install new equipment in one of those parks (for example Prairie Knoll Park has been
mentioned along with Wild Iris Parks are being considered.
BUDGET IMP ACT
None.
ACTION REQUIRED
The City Council is requested to allow staff to store the equipment at Public Works and allow the
Park Commission to determine the park location sometime in the spring.
Respectfully submitted,
~Lk---
cc: Jim Lindahl, Park & Recreation Commission Chair
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@
J CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W.. ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratorq?V'
FROM: Vicki Volk, City Clerk
SUBJECT: Appoint Judges/General Election
DATE: October 1, 2002
INTRODUCTION
The City Council is required 10 appoint election judges to serve at the General Election to be held
Tuesday, November 5, 2002.
ACTION REQUIRED
-- /
The City Council is requested to adopt the attached resolution appointing judges to serve at the
General Election to be held on Tuesday, November 5, 2002.
Respectfully submitted,
ilL. U;}b
Vicki Volk
City Clerk
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
,
I RESOLUTION NO. R
A RESOLUTION APPOINTING JUDGES TO SERVE AT THE NOVEMBER 5,2002
GENERAL ELECTION IN THE CITY OF ANDOVER.
WHEREAS, the city Council is required by State Statute to appoint election
judges to serve at the November 5, 2002 General Election.
NOW, THEREFORE, BE IT RESOLVED that the following are appointed to
serve as election judges at the November 5, 2002 General Election.
Precinct # I - Hope Lutheran Church
Gloria Young - Chief
Kathryn Green
LeeAnn Horton
Signe Renshaw
Shirley Sanborn
Richard Snyder
Gary Strand
Deborah Olson
I
Precinct # 2 - Grace Lutheran Church
Verna Hennen - Chief
Robert Belousek
Carol Bradley
Janet Conway
Kay Cooper
Chris Deggendorf
Micki Harris
John Johanson
Jerry Lapham
Joyce Nichols
Marie Romo
Gretchen Sabel
Precinct # 3 - Riverdale Assemblv of God Church
Cheryl Orttel- Chief
Elaine Boos
Erin Kerr
Phyllis Kieffer
Michael St. John
Heather Darling
Fred Lown
Joyce Eckardt
Precinct # 4 - The Farmstead
Barb Wells - Chief
Leatrice Cooper
Donavan Greene
Mildred Johnson
Lorraine Tressel
Deborah Ybarra
Bonnie Lapham
Precinct # 5 - Meadow Creek Church
Terry Van Note - Chief
Sue Ctvrtnik
Mary May
Susan Wood
Diane Maag
Lois Spadgenske
Allison Greene
Luther Romo
Precinct # 6 - Bunker Hills Activitv Center
Brenda Fildes - Chief
Tom Johnson
Robyn Smith
I Carol Mueller
Mary Munson
Marlene Westphal
Dorrie Peterson
Terry Louie
Precinct # 7 - World of Pentecost Church
Carol Hibbard - Chief
Shirley Beam
Annie Kubat
Mary Sullivan
Loretta Sunderland
Edith Tray
Katie Bradford
Greg Miles
Precinct # 8 - Familv of Christ Lutheran Church
Peggy Olson - Chief
Carol Smilh
Eleanor Apel
Charles Ellis
Kelly Danzl
Dale Niemi
Pam Schilling
Ann Lown
Precinct # 9 - Prairie Oak Communitv Church
Cindy Brostrom - Chief
J Susan Beal
Susan Fanucci
Norma Johnsop.
Peggy Kuntz
Marlene Palm
Mary Paschke
Lucy Schalwig
Precinct # 10 - Andover Elementary School
Deanna Connoy - Chief
Jan Gilpin
Sylvia V olk
Larry Mueller
Susan Rylander
Kathy Bomsta
Judy Snyder
Mary White
Linda Louie
Adopted by the City Council of the City of Andover this ~day of October, 2002.
/
CITY OF ANDOVER
Attest:
Michael R. Gamache, Mayor
Victoria V olk, City Clerk
(j)
CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . \'VWW.CJ.ANDOVER.MN,US
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Appointment Recommendation - Finance Department
DATE: October 1, 2002
INTRODUCTION
With the restructuring of the Finance Department approved earlier this year, a vacancy currendy
exists in the department for an Accountant 1.
DISCUSSION
The department restructuring plan acknowledged by the City Council provided for the appointment
of Shirley Clinton to the position of Accountant I as a condition of her resignation/retirement from
her previous position as City Treasurer, Attached, please find a copy of the original February 19,
/ 2002 staff report, which detailed the restructuring plan for the department and contemplated the re-
appointment of Ms. Clinton.
BUDGET IMPACT
The restructuring plan for the department was accomplished within the adopted 2002 Budget
appropriations.
RECOMMENDATION
Approve the appointment of Ms. Shirley Clinton as Accountant I effective October 7, 2002,
submitted,
, )
0
, CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Acknowledge Organizational Restructuring - Finance Department
DATE: February 19, 2002
INTRODUCTION
As City operations become more complex and expand to meet changing conditions and
requirements, the need to explore opportunities that will allow City departments to respond in a
more efficient and effective manner becomes critical. With the existing vacancy in the City
Finance Department, a review of current departmental operations strongly suggest the need to
restructure staff responsibilities and realign existing staff resources to meet changing
organizational needs.
DISCUSSION
Staff is proposing a restructuring plan that would create a new Assistant Finance Director
position through the re-assignment of existing staff and the restructuring of the existing City
Treasurer position. To this end, the existing staff person, Shirley Clinton, who has indicated an
interest in retiring from her current position as Treasurer and, following a thirty-day absence,
would assume new duties as a staff accountant filling the existing department vacancy. The
duties of Treasurer would be re-assigned to the City Finance Director. In addition, as part of the
restructuring plan, one of the existing accounting clerk positions would be upgraded to a staff
accountant. This position would be filled through an in-house promotional opportunity if
possible. Finance Director Dickinson is in concurrence with the restructuring plan as proposed.
With the creation of the new Assistant Finance Director, this position would be assisting the
Finance Director with various high-level projects including the production of the annual budget,
CIP and the Comprehensive Annual Financial Report, supervise department staff, coordinate
project reporting schedules, assist with managing the City's investment portfolio, oversee
inventory management controls and serve in an internal auditing role.
Cities of similar size and complexity have benefited greatly from this type of position and given
the expanding responsibilities of the department in the area of financial reporting, budgeting and
special projects, this restructuring is both timely and appropriate.
BUDGET IMP ACT
The costs associated with the internal restructuring of the Finance Department will not exceed
approved 2002 Budget appropriations, and will not result in the hiring of additional future staff
in support of this restructuring.
ACTION REQUIRED
Acknowledge the Finance Department restructuring plan as presented.
Res ectfu~.submitted,
'~ I
I ~ _
-,' {~;~
i
i 'ohn Erar
/
u~. _~__ __0_._ __ .---'_ ..- - -" .--_. ---"- ----_.--.-- - ~_____b____. 0_ .-..-.'
~
CITY OF ANDOVER
,
, 1685 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratorr
FROM: Will Neumeister, Community Development Director~,,-
SUBJECT: Consider amendment to Ordinance 8/Two Family Home Conversion Regulations--
Planning
DATE: October 1, 2002
INTRODUCTION
The EDA and City Council have had discussions over the past few months that there should be provisions to
split duplexes for separate ownership. The Zoning Ordinance allows for it, however the language that is
currently in the ordinance needs minor changes to bring it up to date.
DISCUSSION
Uniform Building and Fire Code requirements (i.e. separation of sewer, water and power) are mandatory
requirements. The Building Official and Fire Chief have provided input regarding the minimum changes and
conditions that would be required before a two-family units would be allowed to be split, including the
/ following code related requirements/improvements to each unit:
1. Party wall agreements/covenants-- This is needed to provide owners a uniform set of requirements
that will tell the future owners how they will maintain the units uniformly (no variance will be
allowed to this provision).
2, Separating sewer, water and power service to each living unit-This is needed is to bring the units
up to current Uniform Building Code (UBC) (no variance will be allowed to this provision). To
enable the units to have separate water services, the City may want to promote the petitioning of a
public water line to serve some of the neighborhoods that are older and have well systems. This may
be more cost effective than having the owner drill a new well. There are quite a few units on 138th
Avenue, as well as on 140th Lane, that have one well serving both units.
3. One-hour hour fire separation between all living units-This is needed is to bring the units up to
current Uniform National Fire Code (UNFC) requirements. This will require that the units be
separated from the basement all the way through the roof of the unit (no variance will be allowed to
this provision).
4. Garage spaces (meeting minimum of 440 square feet for each unit)- This is needed to bring the
unit into conformance with the current zoning regulations (variance may be allowed to this provision).
5. Minimum size housing units (meeting minimum of 960 square feet for each unit)-- This is needed
to bring the unit into conformance with the current zoning regulations (variance may be allowed to
this provision),
-
6. Meet minimum lot size requirements for each double unit, with proper setbacks-- This is needed to bring
the unit into conformance with the current zoning regulations (variance would be considered to this
provision).
7. Basement bedrooms need to be brought up to current UBC and UNFC requirements-There may be
existing bedrooms in lower levels that do not meet the current code. Ifthey are not able to be upgraded,
they will not be allowed to be used as a bedroom area (no variance will be allowed to this provision).
Again, it should be noted that some situations may warrant granting variances to the zoning provisions since the
units were built prior to any zoning regulations being created for them. In the event a unit is below the 960 square
foot minimum and is more than 50% destroyed, staff would recommend that the unit be rebuilt to meet the minimum
of 960 square feet.
The proposed revisions in the Ordinance amendment (attached) codifies that these minimum requirements must be
made to convert the buildings in order to allow separate owner occupancy. The current code requires the required
conversion (improvements) to take place prior to the plan being submitted to the Planning Commission. This is not
practical and the ordinance should be amended to indicate the required improvements would be completed by the
owner after approval by Cily Council, but prior to any release of the paperwork approving the splits.
It should be noted that the City removed duplexes from the R-l through R-4 Zoning Districts on August 3, 1999.
Currently duplexes that exist in these zones are non-conforming structures, If the property owner would split the
duplex units for separate owner occupancy, then the units would become conforming, as they would be considered
"single family attached" once the split is properly done.
CDBG Grants
The changes of these units to allow separate ownership of the units may be quite costly in some cases, To assist in
furthering this program, staff could submit an application for COHO grant funds to Anoka Counly for next year.
Provided Anoka Counly selects the Cily for allocation ofthe grant/approves the program, the City could make these
funds available to assist qualified property owners that would be splitting their property (on a first come, first serve
, / basis).
Inclusion in Ordinance 8 as a Special Use
Lastly, the language in section 4.19 indicates that a two-family conversion (split) is a special use in the residential
zones. However, no language exists in section 7.03 that lists them as a special use. It is recommended that section
7.03 have language added allowing them by special use permit (subject to the conditions stated above).
Planning Commission Recommendation
The Planning Commission unanimously recommended the Council adopt the proposed changes.
ACTION REOUESTED
Staff recommends the Council adopt the recommended changes regulating two-family home splits. Staff
also requests direction from Council regarding submittal of a COHO grant application for funding for qualified
property owners to assist them in make the building improvements for the property splits to take place.
Respectfully submitted,
~1f$Lp'-h.:~
Will Neumeister
Attachments
Proposed Resolution
Covenant Documents (Sample)
Planning Commission Minutes
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
RESOLUTION NO. R-
AMENDING THE ORDINANCE 8 OF THE CITY OF ANDOVER, TO ALLOW FOR
DIVISION (SPLITS) OF TWO-F AMIL Y HOMES.
The City of Andover does ordain that the following sections of Ordinance 8 be amended as
follows (underlining is new language to be added, strike out is language to be removed:
Section 4.19
A. Two-Family Home Conversions (Splits). Such conversions (splits) may be
permitted following issuance ofa Special Use Permit (which shall be reviewed and
pertinent data rel!:ardinl!: the unit shall be provided incIudinl!: but not limited to
submission of a survev settinl!: out each individual lot and its location alonl!: said
partv wall). provided that Each dwelling unit shall be provided with individual sewer
stubs, individual wells or sources of water, separate power supplv to each Iivinl!: unit.
one hour fire separation between livinl!: units. and that a party wall agreement and
covenant document, including an arbitration clause, shall be entered into by all affected
parties. These uPl!:rades to the structure and providinl!: the City a copv of the partv
wall al!:reement and covenant documents bv the applicant Such caR-version must take
, / place prior to release of the resolution approvinl!: the two familv home split pursuant
to a plafl submitted to the Planning Commission showing the loeatian afthe sewer stubs,
individual wells aT seurces ef water, party 'Nail; shall include submission of said party
wall agreement; afld upon submission af a survey setting aut each individuallat and ils
location along said party ','fall.
B. In the event a two-familv home is lackinl!: the required l!:aral!:e space and/or the
minimum housinl!: unit size. then the applicant must obtain a variance or brinl!: the
unit up to current standards. In the event a unit falls below the 960 square foot
minimum and is more than 50% destro ed as determined b the Buildin Official
the unit will be required to be rebuilt to meet the minimum of 960 square feet and
also have the a l!:aral!:e that meets the minimum size requirement. This would
become a standard condition of the any variance to structure size (if it were
l!:ranted). If the buildinl!: is improperlv located on the lot such that it requires a
variance to setbacks. a variance will be required to be l!:ranted or the unit will not be
allowed to be split.
Section 7.03
Special Uses. Special use permits for uses not listed herein shall not be granted except
where the City Council determines that said uses are similar in character to those listed
herein.
...
-:r
Within any of the following districts, no land or structure shall be used for the following
uses by districts except by Special Use Permit and in accordance with the criteria as
stated in Section 5.03 (D):
Residential Districts:
. Barber Shop
. Beauty Shops
. Cabinet Making/Wood Working in R-I District Only
. Cemeteries
. Christmas Tree Sales
. Churches
. Clubs and Lodges
. Colleges and Similar Institutions
. Commercial Dog Kennel License (2.5 acre minimum lot size requirement)
. Commercial greenhouse
. Craft and antique businesses in R-4 districts in buildings designated as
historical sites by a county, state, or nationally recognized historical
organization
. Day Nurseries (thirteen {13} or more children)
. Excavations except when a building permit has been issued
. Golf Course
. Highway Construction Materials (processing and storage)
. Home Occupations, on a parcel ofland three (3 a.) acres or larger, utilizing an
accessory structure and/or exterior storage
. Marinas
. Private Dog Kennel License (2.5 acre minimum lot size requirement)
. Public utility uses or structures except when located on a public right-of-way
. Relocated Dwelling Units
. Rest homes
. Riding Stables
. Storage buildings for boats, snowmobiles, or similar vehicles in R-5 only
. Therapeutic Massage Establishment (as a home occupation offering on-site massage
services) as regulated by Section 4.30 and Ordinance No. 110.
. Two Familv Home Conversions (splits)
Adopted by the City Council of the City of Andover this _ day of , 2002.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
/
Victoria V olk - City Clerk
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DECLARATION OF COVENANTS ANJ} RESTRICTIONS
This Declaration of Covenants and Hesll;t.:tions is entered inll) this day of ,
20 , by (,(ld) ("Declarants").
RECITALS:
A. J)eclamTlls arc the fee owners of real estate ("Property") legally described as
follows:
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Parcel A:
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Parcel B:
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13. The City of ("City") has requested Declarants to enter into this
\ Declaration as pa11 of the approval of a waiver to the City's subdivision.
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C. Declarants represent and warrant that Declarants are lhe fee owners of the
Propelty and that Dcclal'ants have thc full legal authority and power to enter into this
Declaration,
D. Declarants arc desirous of en1cring into this Declaration for the purpose Ill' protecting
the value of the Property,
E. DecJarants intend, declare and covenant that the covenants and restrit.:tions set
forth in this Declaration govcrn the transfer of thc Property and shall be and .Ire covcnants
running with the Property and binding upon all suhsequent owners of the Prope11y ilnd arc not
merely personal covcnants of Declarants.
NOW, TllliRHJ-iORE, in consideration of the City's approval of the waivcr of the City's
suhdiyision ordinance .md for othcr good and valuable eonsideratiolls, Dcclarants stllte that the
Property shall he owned, sold, and cOllveyed subject to ;l11d hound by thc following covenants
and rcstrictions:
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AUTICLE I
DEFJNITlONS
j The following worus, when used. in thi~ Declaration, unless the contexl dearly indicates
otherwise, shall have the following meanings:
"City" shall mean and refer to the City of .' , Minnesolll.
"Declar..ttion" shall mean and refer to this Dcclaration of Covenants. Conditions, and
Restrictions.
"Living Unit" shall mcan and refer to a p01tion of 1htl twinhome thut is to be constructed
on the Properly which is designed and intended for use <lnd occupancy as a residence by
a single family.
"Lot" shall mean and refer to a portion of the Property upon which one of the two Living
Unils is situated, whether or not the same is a platted Jot.
"Owncr" shall mean and rcfer to the record owner, whelher one or more persons or
entitics, of fee simple tille to a Lot and the Living Unit situated thereon, including
contract vendors and vendee~. but excluding those having an interest merely as a security
for the performance of an obligation and excluding those having a lien upon the propcrty
by provi!;ion or operation of Inw,
\ ARTICLE II
, / BUlLDlNG AND USE RESTRICTJONS
Section 1. Residential Use. No garage shall be uscd for or occupied as living or sleeping
quarters. No InJde or husiness, except Home Occupations permitted by the CilY'S Zoning Code,
shall be carried on wiJhin a Living Unit or upon a Lot; nor shall any Lot, Living Unit, or any
pal1 thereof be leased, suhlet, assigned, or surrercd to be used for hotel or transient. occupancy.
Scction 2. Prohibition "of Certain Activities. Nothing shall be donc or kept on a Lot or in
a Living Unit that. would inercase the Cllst of insurance for the Owner of the adjoining Living
Unit ovcr what such Owner, but for such Ul.:1ivilY, would pay, without the prior wriltcn COllsent
of said adjoining Owner. Nothing shall be done or kept on any Lot lhat would be in vjolation of
any statute, rule; ordinance, regulation, permil or other validly impllsed requirement of any
governmental body, No danmge to, or waste of, the extcrior of the residential building
containing the Living Units shllll be commilted by any Owncr or any invitee of any Owner, and
each Owner shall indemnify and hold the other Owner harmless for all loss resulting from !lny
such damagc or waste caused oy his or her invitee(s), No noxious, destructivc or offensive
activity shall be conducted on any Lot or inllny Living Unit; nor shall unything be done thereon
which may be or become an annoyance or nuisunec 10 any other Owner, or to any other person
al any time lawfully residing on the Property, or to the public.
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Section 3. Storage. Outside storage of any items, including but without limiting thc
generality of the foregoing, sporting equipment, toys, outdoor cooking equipment, yurd and
garden tools and equipment and trash and garbage containers, shall not he allowed unless
J scrcened fTllm vicw outside the Lot. The storage or collcction of rubbish or debris of any
character whatsoever or any material that emits foul or obnoxious odors: or any unsightly
matcrials; or the growing of any noxious weed or other natural subswnce; or the harboring of the
sourec of any noise or activity which disturbs the peace, comfort or scrcnity of other Owner arc
prohibited. Usual houschold trash and garbage shall be regularly collected and may be kept
outside only if in sanitary contlliners which arc screened from view.
Section 4. Signs. No sign of any kind shall be displaycd to the public view from a Lot,
cxccpt that a "For Sale" sign may be displayed if a Living Unit is being offered for sale.
Section 5. Animals. No cats, dogs, livestock, birds or poulLry of any kind sh,L11 be raised,
bred or kept in 1I Living Unit or on a Lot. c)(cept common household pets, provided that such
household pets lire not kcpt, bred, or maintained for any commercial purposes.
Scction G. Prohibited St111cJlIres. No structllrc of II temporary character, trailer, tent or
shack shall be maintained on a Lot.
ARTICLE JJT
PARTY WALLS
Section 1. General Rules of Law to Apply. Eaeh wall that is Imilt as part of the original
con~trllction of a ] .iving Unit upon the Property and is located on the dividing line between the
two Lot~ shall constitute a "pany wall". To ,he e)(tent not inconsistent with the provisions of
, .1 thi~ Article, the general rules of law regurding party walls and liability for propeJty damage due
to negligent or willfulllcts or omi~sions thereto shall apply.
Section 2. Sharc _of Reoair and Maintenance. The co~t of reasonable rcpair and
maintenance of a plllty wall shall be shared by the Owners who shltre the party wall.
Section 3. Destruction l:.2Y- fire or Other Ca~,tlally. If a palty wall is destroyed or damagcd
by fire or other casualty. any Owner who makes use of the wall may restore it, and, if the other
Owncr thereafter makes use of the wall, (s)he shall contribute to the cost of restoration thereof in
proportion to his/hcr use, withou1 prejudice. howcver, to the tight of an Owner to call for a larger
contribution under any rule of Jaw regarding liability for negligcnt or willfulllcts ()f omi~sjoJls.
Section 4. W cJltherproofing. Notwithstanding any other provision of thj~ Aniclc, an
Owner, who, by negligent or willful acts, causes the party wlllI to he exposed to the elements.
shall bear the cost of furnishing the nccessary protection from the elements and of repairing the
damages to the party wall caused by such exposure.
Section 5. Right IO.90nuibution Runs with I"anQ. The right of any OWller to contribution
from another Owner under this Article shall be appurtenant to thc land and shall pass to
successors in title.
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Section 6. Mechanics' Liens. An Owner of a Lot, on which work is performed or
materials arc supplied to make repairs or replacement 10 suid Lot for which said Owner is
rcsponsihJe, shall indemnify and hold harmless thc Owner of the adjoining Lot from any
J Mechanics' Liens filed againsl the Property arising from such work or muterials.
Section 7. Arhitl'atipn. In the cvcnt of any disputc arising conceming II party wall, or
under the provisitms of this A11ic]e, each parry shull choosc one arbitrutor and such llrbi1rators
shall choosc one llddilional arbitrator and the decision of a majority of ulJ lhc arhitrators shall he
final and conclusive of the qucstion(s) involved, If either p,lrty rcfuscs or fails to promptly
appoint an arbitrator, the same may hc appointed by any judge of tho District CourL,
County, Minnesota. Arbitration shall be in accordance with the rules of the American
Arhitration Association. Thc cost of Arbitration shall be borne equally by the p<lrlics involved in
lhe disputc.
ARTICLE IV
COVENANTS FOR INSURANCE AND MAINTENANCE
SecLion 1. Ml-lintenunce of Insurance. Each Owner of a Lot, by acceptancc of a deed
therefor, whether or not it shall hc cxprcssed in any such deed or other conveyance, covenants to
calTY, m<lintain, and timcly pay the premium or premiums, on II policy of fire, extendcd
coveragc, vandalism, and malicious mischief with all lisk endorsement in~urancc. Said
insurance is to cover, at minimum, the entire repJacemcnt cost of the Living Unit ]ocut~ on cach
Lot. A copy of said policy of in~L1rance shall be providcd by each Owner of a Lot to the Owncr
of the adjoining Lot.
Section 2. Damage .H> or Destruction of.Living Vnil(s). In the event or damage to. or
/ uestTllction of u Uving Unit, lhe Owner or l>L1ch Living Unit shall rcstore it to its condition
immediately prior to the damagc or destrucLion.
Section 3. General Maintel'lanee. Each Owner shall maintain his/hcr Lot and the extcrior
of his/her Living Unit in good condition and repair and in a clean and neal condition, and in
compJiunce with all City wdts and ordinances and with the provisions or A11iclc V below.
ARTICLE V
ARCHITECTlJRAL CONTROL
Section 1. Exterior Repair anr! Maintenance. The Owner of u Living Unit may replace
exterior components of his/her Living Unit with similar components of the samc dcsign and
color and may paint thc exterior of his/her Living Unit with paint of the existing color.
Section 2. Prohi_bitions. Unless lhe written consent of thc Owner of the adjoining Living
Unit and the City arc first obtained, the Owner of a Living Unit may not (i) employ different
siding or roofing materiel! or a different color scheme on his/her Living Unit, whether in the
course of ordinary rcplacement or remodeling or restoration aftcr damage or dcstruction; Oi)
erect a building, fence, Weill tlr olher stl1lcture; or (iii) change or alter the extcrior of his/her
Living Unit or build an addition thereon. The Owner requesting consent shall submit to the
Owner of the adjoining Living Unit Clll pl<lns, specification andlor smnplcs showing, where
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appropriatc, the naturc, kind, shape, hcight, materials and !o(;ution of the same so that they may
be reviewed as to harmony of extemal dcsign and loealion in relation to surrounding stru(;lUl'CS
\ and topography.
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Section 3. Arbitration. Any dispute arising between Owncrs conceming :'I rcque~t made
by an Owncr pursuant to Scction 2 of this Article shall hc resolved hy arbitration. Arbitration
!>hall be conducted in the same manncr as is described in Al1ic1c Ill, Section 7. The City shall bc
notified in writing at least thirty days prior to any arbitration hearings conducted pursuant to thi!>
Article V and shall havc the right. but not the obligation. 10 prescnt evidence regarding any
architectural disputes in ordcr to protect the health, safety anti general welfare of thc residents of
the City and the properly values of the neighborhood in which the Property is Im:ated.
AUTICLE VI
MUTUAL EASEMENTS
Se(;tion 1. Non-exclusiyc Easement: _Utilities. Each Lot shull, whcrc applicahlc, be
subject to an appW1enam non-exclusive cascment in favor of the othcr Lot for the use.
maintenance and repair of utility installa1ions which lie over, under und through such Lot and
whieh benefi tthc other Lot.
Section 2. Cost or Rsmair and Main~enance. The cost of repair and maintenant.:e of utility
installations shall be paid hy the Owner whose Lot is served by such utility installa1illn, The
cost of repair and maintenance of a utility installation serving both Lots shall bc shClred hy the
Owners of both Lots equally. Rcpair and maintenance of decks and retaining walls shall h(; paid
" by the Owner of the Lot upon which the deck or retaining wall is located unless such repair or
/ maintenance affects both Lots, in which case the eost shall he shared by hoth Owners in
proportion to the labor and rnate,;als furnished to eaeh Lot.
Section 3. Not)-~xc111sive Easement: Driveway.. Each Lot shall be subject to an
appurtenant non-exclusive casement in favor of the other Lot for the LIse, rnainten:l1lt:c, and
rcpair of the dliveway scrving both Living Units. The cost of repair and maintenance or the
driveway shull be shared by the Owners of both I.ots equally.
Se(;tion 4. Encrollchmen~~. If any portion of a Living Unit located on a Lot shall
cncroach upon the adjoining Lot, or if such en(;roachment should hereafter arise heeausc of
settling or shifting of said Living Unit or other cause, there shall be dcemed to be ,111 E:l8SCmcnt
in favor of the Owner of the encroaching Living Unit to thc exlent or such encroachment so
long as thc same shall exist.
ARTICLE VII
GENERAl, PROVISIONS
Section 1. pllration. Except as otherwise provided in Articlc VII, the covenants,
conditions, restrictions and ea<;emems of this Declaration shall be ptlrmimcnt and shall run with
the land and shall inure to the benefit of and be enforeeuble by thc Owner of the Lots subject to
this Declaration, his/her legal representatives, heirs, successors and assigns.
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Section 2. Amendments. This Declaration may be amended hy an instrument signed by
100 percent of the Owner~ of the Lots herein, and consented to by 100 percent of the
mOJ1gagces holding a first mOftgage on said Lots.
Section 3. Enforcement. Enforcement of these covenants, conditions. restrictions and
ellsemen1S may he initialed by any Owner or by the City through a proceeding al law or in
equity. or bOlh, against any persons violating or attempting to violate any provision herellr,
ei1her to restrain ViO]llliull or compel compliance. or to recover damages. failure hy any Owner
or hy the City to enforce any provision hereof shall in no event he deemed a waiver or the righl
to do so thereafter. Allomcy's fees. costs, and cxpenses of any such aClions to rcstrain
violation. compel compliance. or to recover damages shall he assessable agflin~t and payable by
any person violating the tcrms contained hercin.
ScClion 4. Severahility. Invalidation of anyone of these covenants. conditions,
restrictions Of casemcnts by judgment or court order shall in no way l.lffect any othcr provision
hereof which shall remain in full force amI effect.
Section 5. Applicahle Law. This Peclaration shall be construed in ucconlancc
with and governed by the laws of ,he Statc of Minnesota,
IN WITNESS WHEREOF the undersigned has exccuted Ihis instrument the day and date
finit ahove mentioned.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - September 24, 2002
Page 5
/ . PUBLIC HEARING: CONSIDER AMENDMENT TO ORDINANCE 8, SECTION
, 4.19 TWO FAMILY HOME CONVERSIONS AND ORDINANCE 8, SECTION 7.03
SPECIAL USES TO ESTABLISH REQUIREMENTS FOR CONVERTING
ATTACHED TWO-FAMILY DWELLINGS TO ALLOW SEPARATE OWNERSHIP.
Mr. Neumeister reviewed that the EDA and City Council have had discussions over the
past few months that there should be provisions to split duplexes for separate ownership.
The Zoning Ordinance allows for it, however the language that is currently in the
ordinance needs minor changes to bring it up to date.
Mr. Neumeister reviewed the Uniform Building and Fire Code requirements with the
Commission. He stated it should be noted that some situations may warrant granting
variances to the zoning provisions since the units were built prior to any zoning
regulations being created for them.
Mr. Neumeister noted that the City removed duplexes from the R-l through R-4 Zoning
Districts on August 3,1999. Currently duplexes that exist in these zones are non-
conforming structures. If the property owner would split the duplex units for separate
owner occupancy, then the units would become conforming, as they would be considered
"single family attached" once the split is properly done.
Mr. Neumeister further discussed his staff report with the Commission. It is
recommended that Section 7.03 have language added allowing them by special use
permit (subject to the conditions previously stated). Staff is recommending approval of
Ordinance 8 to establish requirements for converting attached dwellings to allow separate
ownerships.
Vice Chairperson Daninger asked if the proposed garage size was reasonable. Mr.
Neumeister stated 440 square feet was the size of a standard two-car garage.
Commissioner Falk questioned if the exterior of these buildings had to be maintained
uniformly. Mr. Neumeister stated this was the case with both the paint and shingles.
Motion by Greenwald, seconded by Larsen, to open the public hearing at 7:49 p.m.
Motion carried on a 5-ayes, O-nays, 2-absent (Chairperson Squires and Commissioner
Kirchoff) vote.
There was no public input.
Motion by Greenwald, seconded by Gamache, to close the public hearing at 7:49 p.m.
Motion carried on a 5-ayes, O-nays, 2-absent (Chairperson Squires and Commissioner
Kirchoff) vote.
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Regular Andover Planning and Zoning Commission Meeting
Minutes - September 24, 2002
Page 6
Commissioner Greenwald asked why this was being readdressed at this time. Mr.
, Neumeister stated the Council was looking to lift the multi-family moratorium in October
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and as a part of reviewing all ordinances for multi-family, it was apparent that this section
needed to be updated.
Motion by Greenwald, seconded by Gamache, to recommend to the City Council
approval of Ordinance No. _, approving the amendment of Ordinance 8, Section 4.19,
Two Family Home Conversions, and Ordinance 8, Section 7.03, Special Uses, to
establish requirements for converting attached two-family dwellings to allow separate
ownership. Motion carried on a 5-ayes, O-nays, 2-absent (Chairperson Squires and
Commissioner Kirchoff) vote.
Mr. Bednarz stated that this item would be before the Council at the October 1,2002 City
Council meeting.
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otion by Gamache, conded by Falk, to close the public he . gat 7:54 p.m. Motio
carried on a 5-aye, -nays, 2-absent (Chairperson Squires and Co issioner Kirchof
vote.
Motio y Gamache, seconded by Falk, to recommend to the City Council roval 0
Or . ance No. _, amending Ordinance 8, Section 7.01 and 7.03 to
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CITY OF ANDOVER
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/ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER.MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrator~
FROM: Will Neumeister, Director of Community Development~
SUBJECT: Consider amendment to Ordinance 8/Making Multi-family a Special Use in the R-5, M-l and
M-2 Zoning Districts--Planning
DATE: October I, 2002
INTRODUCTION
At the August 20, 2002 Council meeting interest was expressed in making additional changes in the City's
Ordinances related to multi-family rental housing, specifically how requests are reviewed for approval and
related to licensing standards. This report provides recommendations to changes to current codes
reviewing and regulating multi-family rental housing.
DISCUSSION
Multi-family residential is land use that typically requires greater control over the site plan, and various
architectural details that will make the housing development a desirable place to live and will stand the test
/ of time. In order to allow the City staff, appointed, and elected officials the opportunity to review the
details and provide conditions of approval that are related to the qualities that are expected, the Zoning
Ordinance section 7.01 should have Multi-Family Residential removed from the R-5, M-I and M-2 Zoning
Districts and made allowable only by Special Use Permit,
Planning Commission Recommendation
The Planning Commission unanimously recommended approval.
ACTION REOUESTED
Staff recommends the Council accept the recommendation of the Planning Commission and adopt the
proposed changes, including:
1. Multi-family (apartments) and townhouses being removed from Permitted Uses in the Manufactured
Housing (R-5), Multiple Dwelling (M-l and M-2) Zoning Districts; and
2. Allow multi-family (apartments) and townhouses only by Special Use Permit in the Manufactured
Housing (R-5), Multiple Dwelling (M-l and M-2) Zoning Districts.
~u~bmitted,
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Will Neumeister
Attachment
Proposed Ordinance Amendment
I Planning Commission Minutes
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO.8
AN ORDINANCE AMENDING ORDINANCE 8, THE ZONING ORDINANCE OF THE CITY OF
ANDOVER, MINNESOTA.
The City of Andover does ordain that the Section 7,01 and Section 7.03 ofthe Ordinance 8 (Zoning
Ordinance), shall be amended as follows (underlined words are added, stricken words shall be removed):
SECTION 7. USES.
7.01 Permitted Uses. Within any of the following districts, no structure or land shall be used
except for one (1) or more of the uses listed by district:
(8WW,10-06-87)
Permitted Uses In All Districts:
Public and private forests and wild life reservations and public parks.
Public elementary, junior and senior high schools.
Public owned and operated property except as herein amended.
I Public utility uses for local service when located within public right-of-way. All other public
utility uses require a special use permit.
Residential Districts:
R-l Single Family Rural District:
Agricultural Uses.
Any site which has more than five (5) non-domestic animals per acre shall require a special
use permit.
Single family residential structures.
R-2 Single Family Suburban District:
Rural Agricultural Uses Outside Metropolitan Urban Service Area Only. (8UUU, 11-05-91)
Single family residential buildings.
Urban Agricultural uses.
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R-3 Single Family Suburban District:
Private sewer and water systems shall only be permitted on every other lot or no more
frequently than one private system for each 40,000 sq. ft. where large lots are established. This
shall not apply to lots of record at the time this Ordinance is adopted. On each new plat, the
lots are to be developed in accordance wilh this section and shall be so designated.
Rural Agricultural Uses Outside Metropolitan Urban Service Area Only.
(8UUU, 11-05-91)
Single family residential buildings.
Urban Agricultural uses.
R-4 Single Family Urban District:
Private sewer and water systems shall only be permitted on every third lot or no more
frequently than one (1) system for each 39,000 sq. ft. where large lots are established. This
shall not apply to lots of record at the time this Ordinance is adopted. On each new plat the
lots are to be developed in accordance with this section and shall be so designated.
Single family residential buildings.
Urban Agricultural Uses.
/ R-S Manufactured Housing:
Mobile homes and modular homes provided they are developed under a "Planned Unit
Development" and the complex is a minimum of twenty (20) acres or fifty (50) dwelling units
ill Slze.
Multiple dwellings shall be permitted in addition, at a densily as established in section 6.02
and as a part oftne plaHlled unit deyeloJlment.
Permitted only in areas with public sanitary sewer and water service. (8C, 10-17-78)
M 1 Multiple Dwelling:
Townhouses not to exceed eight (8) units per building with public sanitary
sewer and water service.
M: 1 Single Family .A~ttaehed Dwelling Units & .-\partments:
Single family attached d',velling units and aIJartmeRts not to exceed eight (8) per building or be
more than two (2) stories in height. Must have public sanitary sewer and water. (8BB, 1 02
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M 2 Multiple Dwelling:
Multiple d'.vellings with public sanitary sewer and water service.
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Tovmhollses not to exceed eight (g) rmits }'ler bl:lilding at aMI district designation with }'lublic
sanitary seVier and water service.
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1\1 2 Single Family .\ttaelml Dwelling Units & .\f1artments:
Single family attached dwelling units and apartments not to exceed twenty four (21) \:!flits }'ler
bllilding or be more than three (3) stories in height. Must have }'luNie sanitary sewer and
water. (gEE, 1 05 g5)
7.03 Special Uses. Special use permits for uses not listed herein shall not be granted except where
the City Council determines that said uses are similar in character to those listed herein.
Within any of the following districts, no land or structure shall be used for the following uses
by districts except by Special Use Permit and in accordance with the criteria as stated in
Section 5.03 (D):
Residential Districts:
Barber Shop (8H, 7-01-80; 8M, 9-01-81; 8P, 5-04-82)
Beauty Shops (8H, 7-01-80; 8M, 9-01-81; 8P, 5-04-82)
Cabinet Making/Wood Working in R-1 District Only (8KKKKa,6-20-95)
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Cemeteries
Christmas Tree Sales
Churches
Clubs and Lodges
Colleges and Similar Institutions
Commercial Dog Kennel License (2.5 acre minimum lot size requirement) (8PPPPP, 9-07-99)
Commercial greenhouse
Craft and antique businesses in R-4 districts in buildings designated as historical sites by a
county, state, or nationally recognized historical organization (8EE, 6-17-86; 800, 8-05-86)
Day Nurseries (thirteen {13} or more children) (8CC, 2-04-86)
Excavations except when a building permit has been issued
I ~olf Course
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Highway Construction Materials (processing and storage)
Home Occupations, on a parcel ofland three (3 a.) acres or larger, utilizing an accessory
structure and/or exterior storage. (8MMM, 5-15-90)
Marinas
Private Dog Kennel License (2.5 acre minimum lot size requirement
(8PPPPP,9-07-99)
Public utility uses or structures except when located on a public right-of-way
Relocated Dwelling Units (8VVVV,2-18-97)
Rest homes (8M, 9-01-81)
Riding Stables
Storage buildings for boats, snowmobiles, or similar vehicles in R-5 only
Therapeutic Massage Establishment (as a home occupation offering on-site massage services)
as regulated by Section 4.30 and Ordinance No. 110. (8NNNNN, 6-01-99)
Multiple Districts:
M-l Multiple Dwellinl!:
Townhouses not to exceed eil!ht (8) units per buildinl! with public sanitary sewer and
water service.
M-l Sinl!le Family Attached Dwellinl! Units & Apartments:
Sinl!le family attached dwellinl! units and apartments not to exceed eil!ht (8) per buildinl!
or be more than two (2) stories in heil!ht. Must have public sanitary sewer and water.
(8BB, 4-02-85)
M-2 Multiple Dwellinl!:
Multiple dwellinl!s with public sanitary sewer and water service.
Townhouses not to exceed eil!ht (8) units per buildinl! at a M-l district desil!nation with
public sanitary sewer and water service.
M-2 Sinl!le Family Attached Dwellinl! Units & Apartments:
Sinl!le family attached dwellinl! units and apartments not to exceed twenty-four (24)
units per buildinl! or be more than three (3) stories in heil!ht. Must have public sanitary
sewer and water. (8BB, 4-05-85)
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All uses permitted by special use in Residential Districts except dog kennels.
Adopted by the City Council of the City of Andover this _ day of ,2002.
CITY OF ANDOVER
Attest:
Michael R. Gamache - Mayor
Victoria V olk - City Clerk
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Regular Andover Planning and Zoning Commission Meeting
Minutes - September 24, 2002
Page 6
missioner Greenwald asked why this was being readdressed at this time.
Neume r stated the Council was looking to lift the multi-family moratori . October
and as a'part 0 viewing aU ordinances for multi-family, it was appar that this section
needed to be update .
Mr. Bed z stated that this item would be before the Council at the October 1, 2002
C cil meeting.
.. PUBLIC HEARING: CONSIDER AMENDMENT TO ORDINANCE 8, SECTION
7.01 AND 7.03 TO ESTABLISH THAT APARTMENTS SHOULD BE REMOVED
FROM PERMITTED USES IN THE MULTIPLE DWELLING (M-I AND M-2
ZONING DISTRICTS), AND ALLOWED ONLY BY SPECIAL USE PERMIT IN
EACH OF THOSE ZONING DISTRICTS.
Mr. Neumeister reviewed that at the August 20, 2002 Council meeting, interest was
expressed in making additional changes in the City's Ordinances related to multi-
I family rental housing, how they are reviewed for approval and the licensing of them.
He presented his staff report which provided recommendations for changes to current
codes regulating multi-family rental housing. Mr. Neumeister noted that another
report before the Planning Commission describes the licensing requirements and how
staff would recommend changes in that area also.
Mr. Neumeister further discussed his staff report with the Commission. He stated the
Planning Commission is asked to review staff recommendations and recommend to the
City Council that the Zoning Ordinance be amended.
Motion by Falk, seconded by Gamache, to open the public hearing at 7:54 p,m. Motion
carried on as-ayes, O-nays, 2-absent (Chairperson Squires and Commissioner Kirchoff)
vote.
There was no public input.
Motion by Gamache, seconded by Falk, to close the public hearing at 7:54 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Chairperson Squires and Commissioner Kirchoff)
vote.
Motion by Gamache, seconded by Falk, to recommend to the City Council approval of
Ordinance No. _, amending Ordinance 8, Section 7.01 and 7.03 to remove
I
Regular Andover Planning and Zoning Commission Meeting
Minutes - September 24, 2002
Page 7
Apartments from Permitted Uses in the Multiple Dwelling (M-I and M-2) Zoning
I Districts and allow Apartments only by Special Use Permit in the Multiple Dwelling
(M-I and M-2) Zoning Districts. Motion carried on a 5-ayes, O-nays, 2-absent
(Chairperson Squires and Commissioner Kirchoff) vote.
Mr. Bednarz stated that this item would be before the Council at the October I, 2002 City
Council meeting.
BLlC HEARING: CONSIDER AMENDMENT TO ORDINANCE 266, RENTAL
SING REVISING PROPERTY MAINTENANCE STANDARDS FOR RENT.
Ou. NG.
Mr. Neum . ter advised that the City Council has discussed over the past few onths tha
there should a detailed review of the City's codes related to rental housin , which is
Ordinance #26 . He presented his staff report, which highlighted what over
currently has in pI e, what ordinances other cities have for regulating ntal housing,
and suggestions for p tential changes to the current Ordinance.
Mr. Neumeister stated sta has reviewed Andover's as well as fi other cities rental
II copy of each
ordinance has been provided fi the Commission's review. . Neumeister noted the
f report of each city's ode.
/
City's law enforcement staff, it was reco
r. Neumeister reviewed several key, oints within t e "draft" Ordinance with the
Commission. He stated the "draft" rdinance #266A 1 attemed after Brooklyn Park's
and recommended that existing dinance #266 be repea d in its entirety and replaced
'th the entire new text that is attemed after the Brooklyn k Ordinance.
Commissioner Greenwal asked how many rental units were wit . n the City of Andover
at this time. Mr. Ne Ister stated there were roughly 200 units.
Commissioner Gr nwald questioned if this document was too strict for
ime, as it does ot have the rental property numbers similar to Brooklyn k. Mr.
eumeister s ted this could be the case, but noted the City Council wanted t
roactive this issue.
Issioner Greenwald asked what the potential was for additional rental propertl
ear future. Mr. Bednarz stated there was not a huge potential for increasing the
ber of rental properties within the city at this time.
I
@
CITY OF ANDOVER
j 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER,MN.US
TO: Mayor and Council Members
CC: John Erar, City AdministratoLlk:..
FROM: Will Neumeister, Community Development Director /(/Jv-
SUBJECT: Consider amendment to Ordinance 266 Rental Housing Standards--Planning
DATE: October 1,2002
INTRODUCTION
The City Council have discussed over the past few months that there should be a detailed review of
the City's codes related to rental housing, which is Ordinance #266. This report will highlight what
Andover currently has in place, what Ordinances other cities have for regulating rental housing, and
make suggestions for potential changes to the Ordinance.
DISCUSSION
Staffhas reviewed Andover's as well as four other cities who have rental housing maintenance
\ standards and licensing requirements. A copy of Andover's current and proposed and ordinance is
) attached to this report. A brief summary of each code is described below:
Andover-6 pages long, 2 definitions, very basic, license renewal every two years.
Coon Rapids-20 pages long, 43 definitions, license renewal every four years, sets up basic
minimum standards, maintenance requirements, and conduct on premises.
Plymouth-14 pages long, 32 definitions, license renewal is annual, the ordinance regulates all rental
housing and is strong on maintenance language.
Fridley-28 pages long, 62 definitions, license renewal is annual, also strong on maintenance
language.
Brooklyn Park-l 6 pages long, 17 definitions, license renewal annually on apartments, every two
years on duplexes and townhomes, the ordinance goes into great detail in the following areas:
. Detailed application instructions (including name of tenant screening company that will
perform background checks on prospective tenants).
. Provisional licenses
. Mitigation plan
. Licensing levels for apartments
. Conduct on premises
I . Revocation, suspension, denial, or non-renewal oflicenses
In discussing the issue of updating this Ordinance with the City's law enforcement staff, it was
recommended that adjustments be made to require landlords to screen tenants, and be proactive in
limiting incidents and police calls. Based on this recommendation, it is only prudent that Andover
/ adopt a rental housing ordinance that has tighter licensing controls that works towards limiting higher
levels of police calls from domestic disturbances and crimes in rental housing units.
Andover staff has prepared an amendment to Ordinance #266 that take this into account (attached).
Staff recommended to the Planning Commission that the existing ordinance #266 be repealed in its
entirety and replaced with the entire new text that contains the provisions which makes the
landlord/owner responsible for taking steps to screen the prospective tenants and mitigate police call
rates.
Planning Commission Recommendation
The Planning Commission unanimously recommended approval of the proposed ordinance with
suggestions for changes to how the level of police call rates would be established for level II licenses.
They did not think that there was a need to have the exact language used in the Brooklyn Park
Ordinance as there are not large apartment complexes in Andover like there is in Brooklyn Park.
What they recommended instead was a provision that would establish if the level of police calls was
higher than the rate for single family residential areas in the vicinity it could become grounds for
denial or revocation of the rental license.
Further staff discussion since the Planning Commission meeting has established that there are two
different ways this issue could be handled:
/ 1. Follow the Planning Commission recommendation and repealthe current Ordinance and adopt
the entire new language similar to Brooklyn Park; or
2. Add sections to the current Ordinance adding tighter licensing controls and establishing
criteria that would create two levels of licenses. If police call rates were not diminished for
level II licenses to be in line with the average for single family residential areas in the vicinity,
then it could become grounds for the license to be revoked or denied.
ACTION REOUESTED
Staff requests the Council review the proposed amendment to the rental housing ordinance and
consider which of the two methods identified above is preferred.
Respectfully submitted,
~~~4~
Will Neumeister
Attachments
Ordinance #266 (current with sections added regarding higher levels of police call rates)
Ordinance #266A (proposed which is basicly identical to Brooklyn Park)
Planning Commission Minutes
/
~Z--
(Current Ordinance #266-with sections added)
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE NO. 266
An Ordinance repealing Ordinance No. 99 adopted April 21, 1992.
AN ORDINANCE LICENSING AND REGULATING RENTAL HOUSING DWELLINGS IN
THE CITY OF ANDOVER.
(Underlined and bolded sections are new, stricken out are proposed to be removed)
Section 1. Purpose and Intent.
I! is the purpose of this ordinance to protect the public health, safety and welfare of the
community at larl!e and the residents of rental dwelIinl!s in the City of Andover and to
ensure that rental housin!!: in the city is decent. safe and sanitarv and is so operated and
maintained as not to become a nuisance to the nei!!:hborhood or to become an influence that
fosters bli ht and deterioration or creates a disincentive to reinvestment in the communi .
The operation of rental residential properties is a business enterprise that entails certain
responsibilities. Operators are responsible to take such reasonable steps as are necessarv
to ensure that the citizens ofthe city who occUPV such units mav pursue the Quiet
) eniovment of the normal activities of life in surroundin!!:s that are: safe. secure and
sanitarv; free from noise. nuisances or annovances; and free from unreasonable fears
about safety of ~ersons and security of property. of eitizens of the City who ha'/e as their
plaee of abode a iying 1.Hlit furnished to them for the paymeRt of a reRtal eharge to another. This
ordinance is the initial step in the City's effort to proyide a housing maiRtenance code.
I! is the intent of this ordinance that uniform standards be established and applicable for all rental
dwellings in the City.
Section 2. Definitions.
The following words and terms used in this ordinance are construed and defined as follows:
Avartment- A community. complex. or buildin!!: havin!!: a common owner and containin!!: 16
or more livin!!: units.
Rental Dwelling - any dwelling unit with two (2) or more living units for hire. "Rental dwelling"
does not include hotels, motels and hospitals.
/
Operate- to charge a rental charge for the use of a unit in a rental dwelling.
-,3-
(Current Ordinance #266-with sections added)
Section 3. License Required.
It is unlawful to No persoR, firm or eorporatioR shall operate a rental dwelling in the City
without first having obtained a license from the City. as hereiRafter proyided from the Building
Offieial or desigRee. After expiration of an initial licensing period of less than two (2) years as
determined by the Building Official, each such operating license shall be issued biennially and
shall expire on the anniversary date of issuance. License renewals shall be filed at least sixty
(60) days prior to license expiration.
Each l!:eneral housinl!: unit must rel!:ister once every two years and each apartment complex
must rel!:ister annually with the City. No license is required under this subchapter when an
owner occupies a livinl!: unit as a permanent residence.
There are two types of licenses: rel!:ular and provisional. Provisional licenses applv onlv to
apartments and are defined in & 266.062. All references to licenses in this subchapter are
references to rel!:ular licenses. unless othenvise stated.
Section 4. License Fees.
License fees, as set by City Council resolution, shall be due sixty (60) days prior to the license
expiration date. In the case of a new unlicensed dwelling, the license fee shall be due upon
issuance of the certificate of occupancy. In the case of licensing periods of less than two (2)
years, license fees shall be prorated monthly.
I
A delinquency penalty of five (5%) percent of the license fee for each day of operation without a
valid license shall be charged to the operator of the rental dwelling. Once issued, a license is not
transferable and the licensee shall not be entitled to a refund of any license fee upon revocation
or suspension; however, the licensee shall be entitled to a license refund, prorated monthly, upon
proof of transfer of legal control or ownership.
A fee as set by City Council resolution, shall be charged for all re-inspections necessary after the
first re-inspection. The re-inspection fee(s) will be payable at the time oflicense renewal for the
property.
Section 5.01 Application for License.
,^.pplicatioRs for lieenses shall be made iR \witing to the BuildiRg Offieial by the ewner of the
rentall:lDits er hislher legally censtituted agent.
(A) Applications for licenses must be made in writinl!: to the City bv the owner or
operator. Failure to complete a license application may result in delav or suspension of the
application process. In cases where the owner of a rental dwellinl!: lives outside a 50- mile
radius ofthe rental dwellinl!:. the owner must name an operator livinl!: within the 50-mile
radius of the rental dwellinl!:. Rel!:istration must be made bv the operator.
(B) All applications must specify the followinl!::
-r/-
(Current Ordinance #266-with sections added)
(1) Owner's name. address and telephone number. In cases where the owner is an
individual. one of the followinl!: is required: driver's license number. state identification
I number. or date of birth.
(2) Operator's name. address. phone number and driver's license number or state
identification number or date of birth.
(3) Sil!:nature of owner or operator/al!:ent.
(4) Name. address and phone number ofmanal!:ement companv. manal!:er or
manal!:inl!: officer.
(5) Lel!:al address of the rental dwellinl!:.
(6) Number and tvpe of Iivinl!: units within the rental dwellinl!:.
(7) Well and septic svstem status.
(8) Status of all propertv taxes and special assessments.
I
(9) Date of the most recent certificate of compliance.
(10) In the case of Level II licensees as defined under & 266.061. the name of the
tenant screeninl!: companv that will perform backl!:round checks on prospective tenants.
Such companies must be approved bv the Citv to perform backl!:round checks.
(C) An application from a licensee in provisional status under & 266.062 must contain
all of the information in division (B) and the followinl!: additional information:
(1) If the applicant is a corporation. the names and addresses ofthe maioritv
shareholders. and the names and addresses of the officers.
(2) The names. addresses and telephone numbers ofthe individuals responsible for
keepinl!: and maintaininl!: the tenant rel!:isters.
(3) A proposed mitil!:ation plan as described in & 266.062.
I
-5"'-
(Current Ordinance #266-with sections added)
& 5.02 PROVISIONAL LICENSES.
J
(A) Licensed apartments that have a police call ratine: above the averae:e for sine:le
family residential in the vicinity of the rental dwelline: unit durine: the reportine: period are
elie:ible only for provisional licenses.
(B) Police calls that are counted in determinine: whether a provisional license is
required include the followine: types of incidents:
(1) Incidents listed in & 266 (Section 13);
(2) Crimes, disorder, and nuisance calls as catee:orized by the Police Department.
The City will maintain for public inspection a description of the codinl! svstem and a list of
the codes and crimes included within each of these catel!ories.
(3) The City may count multiple police calls made as a result of related incidents. as
one call,
(C) Incidents will not be counted for purposes of determininl! whether a provisional
license is required where the victim and suspect are "familv or household members" as
defined in the Domestic Abuse Act. M.S. & 518B.0l. Subdivision 2(b) and where there is a
report of "domestic abuse" as defined in the Domestic Abuse Act. M.S. & 518B.01.
Subdivision 2(a).
(D) Incidents will not be counted for purposes of determininl! whether a provisional
license is required where calls are made as defined in M.S. & 504B.205.
(E) The city will provide to each licensee or manae:er. or the desil!nated al!ent of the
licensee. a monthly report of calls described in division (B) above. Such report will contain
only data that may be disclosed under the Minnesota Government Data Practices Act.
(F) A provisional licensee will be elhdble for a rel!ular license for the next licensinl!
period after police calls are reduced to the level that Qualify for a rel!ular license.
-6-
(Current Ordinance #266-with sections added)
I & 5.03 MITIGATION PLAN.
(A) Level II licensees under & 266.063(D), must submit to the City for review a
mitigation plan for the license period. The mitigation plan must accompanv the license
application and must describe steps proposed bv the applicant or licensee to reduce the
number of police calls described in & 266.061(B), to a level that Qualifies for a regular
license. The mitigation plan may include, but is not limited to, such steps as: changes in
tenant screening procedures, changes in lease terms, security measures, rules and
regulations for tenant conduct, and security personnel.
(B) The proposed mitigation plan will be presented to the City. After a meeting with
the applicant or licensee, the City will approve, disapprove, or approve with conditions the
application and the mitigation plan. If the City disapproves an application and mitigation
plan or approves it with conditions, the reasons for doing so must be in writing.
(C) The licensee must complv with the mitigation plan as approved bv the City. The
licensee will mail or deliver to the City a written Quarterlv report describing all steps taken
in furtherance of the mitigation plan.
I
& 5.04 LICENSING LEVELS FOR APARTMENTS.
(A) Rental licenses for apartments will fall within one of the following categories:
Level I and Level II.
(B) Licensed apartments that have a police call rating at or below the average for
single familv residential in the vicinity of the rental dwelling unit during the reporting
period will be deemed Level I licenses.
(C) Licensed apartments that have a police call rating above the average for the single
familv residential in the vicinity of the rental dwelling unit during the reporting period will
be deemed Level II licenses. All Level II licensees must:
(1) ReQuire all prospective tenants 18 years of age or older to complete a tenant
application;
I (2) ReQuire even' prospective tenant to present proper photo identification;
-7-
(Current Ordinance #266-with sections added)
(3) Establish written rental criteria to be provided to each prospective tenant;
) included in the criteria shall be a statement that rental will be denied if a prospective tenant
misrepresents information on the application. The City will provide recommended criteria
for application denial to licensees.
(4) Conduct criminal backl!round checks on all prospective tenants. The criminal
backe:round check bv the licensee must includine: the followinl!:
(a) A statewide (Minnesota) criminal history check of all prospective tenants
coverinl! at least the last three years; the check must be done "in person" or by utilizine: the
most recent update of the state criminal history files;
(b) A statewide criminal history check from the prospective tenant's previous
state of residence if the tenant is movinl! directly from the previous state;
(c) A criminal history check of any prospective tenant in their previous states of
residence coverinl! the last three years if they have not resided in Minnesota for three years
or lonl!er;
I (d) A criminal history check of any prospective tenant must be conducted in all
seven counties in the metro Twin City area coverine: at least the last three vears includinl!
all misdemeanor. e:ross misdemeanor. and felonv convictions.
(5) Assist in conductine: resident crime prevention meetine:s when requested bv the
police department;
(6) Include in its leases the lease addendum for crime-free. drul!-free housinl! as
defined bv the Minnesota Attornev General's Office.
(7) Are deemed provisional licenses and are subiect to all conditions of provisional
licenses under && 266,061 to 266.062.
& 5.05 LICENSE TRANSFER.
) No licensee has the ril!ht to transfer a license to any other person or property.
-3-
(Current Ordinance #266-with sections added)
& 5.06 DISPLAY OF LICENSE.
Every registrant of a rental dwelling must post the license issued bv the Citv. The
license for each apartment building must be conspicuously posted by the licensee at or near
the front entrance. a public corridor. hallway or lobby of the apartment building for which
it is issued. The annual license issued for general housing units must be posted within the
dwelling.
& 5.07 REPORT CHANGES IN OWNERSHIP.
Licensees must report to the Citv any changes in "the identitv of the owner of a rental
dwelling. includinl! a change in the maioritv shareholder or shareholders and officers in the
case of corporations. Licensees must report a chanl!e in ownership at least 30 days before
closing.
& 5.08 TENANT REGISTER.
Licensees must. as a continuinl! obligation of a license. maintain a current register of
tenants and other persons who have a lawful right to occupancy of rental dwellinl!s within
an apartment. In its application. the licensee must designate the person or persons who will
have possession of the rel!ister and must promptly notify the Citv of any chanl!e of the
identitv. address or telephone numbers of such persons. The register must be available for
inspection by the Citv at all times.
Notification by the rental operator shall Be given to the Building Official within fiye (5) business
days with aBY chaRge of information as required aBd stated in the initial application.
Section 6. Conformance to Laws.
No operating license shall be issued or renewed unless the rental dwelling and its premises
conform to the ordinances of the City and the laws of the State of Minnesota.
Section 7. Inspection Condition.
No operating license shall be issued or renewed unless the owner of rental units agrees in hislher
) application to permit inspections pursuant to Section 13.
-1-
(Current Ordinance #266-with sections added)
Section 8. Posting.
Every licensee of a multiple rental dwelling shall post the license issued by the Building Official
or designee. The license shall be conspicuously posted (in a frame with glass covering) by the
licensee in a public corridor, hallway or lobby of the multiple rental dwelling for which the
license is issued.
Section 9. License Not Transferable.
No operating license shall be transferable to another person or to another rental dwelling. Every
person holding an operating license shall give notice in writing to the Building Official within
five (5) business days after having legally transferred or otherwise disposed of the legal control
of any licensed rental dwelling. Such notice shall include the name and address of the person
succeeding to the ownership or control of such dwelling or dwellings.
Section 10. Maintenance Standards.
Every rental unit shall maintain the standards as stated in Ordinance No. 267, the Housing
Maintenance Code.
Section 11. Landscape Condition.
Each rental dwelling unit shall be maintained by its owner, occupant, operator or agent so that the
yards, open spaces and parking facilities are kept in a safe and attractive condition. Where a
conditional use permit has been granted, the landscaping shown on the approved landscaping
plan shall be considered as minimal and shall be maintained accordingly. Any deviation to
species or material shall be equal to or better than originally approved. In addition, adequate
lighting faculties shall be provided and operated between the hours of sunset and sunrise; and
snow plowing or snow shoveling shall be regularly accomplished to maintain all sidewalks and
parking areas in a safe condition.
Section 12. Safety from Fire.
An owner, operator or agent of a rental dwelling shall be responsible to comply with the
applicable provisions of the Fire Code of the City, including the keeping of all fire lanes open for
emergency purposes.
Section 13. Conduct on Licensed Property.
It shall be the responsibility ofthe licensee to see that persons occupying the licensed premises
conduct themselves in a manner as not to cause the premises to be disorderly. For the purpose of
this Section, a premises is disorderly at which any of the following activities occur:
1. Violation of the City's Noise Ordinance.
2. Violation to State laws relating to the possession of controlled substances.
-/0-
(Current Ordinance #266-with sections added)
3. Violation of Disturbing the Peace.
, 4. The unlawful sale of liquor.
5. Violation to laws relating to gambling.
6. Violation of State laws relating to acts of prostitution.
7. Violations of laws relatinl! to assault. incIudinl! domestic assault as defined in M.S. ~
609.2242.
8. Violation of laws reIatinl! to contributinl! to the need for nrotection or services or
delinquency of a minor as defined in M.S. & 260C. et. seq..
~.+. The unlawful use or possession of a firearm as per State law.
The Building Official shall be responsible for enforcement and administration of this Section,
Upon determination by the Building Official that a licensed premises was used in a disorderly
manner, as described in this Section, the Building Official shall give notice to the licensee of the
violation and direct the licensee to take steps to prevent further violations.
, If another instance of disorderly use of the licensed premises occurs within three (3) months of an
, incident for which a notice was given by the Building Official, the Building Official shall notify
the licensee to submit a written report of the actions taken, and proposed to be taken, by the
licensee to prevent further disorderly use ofthe premises. This written report shall be submitted
to the Building Official within five (5) days of receipt of the notice of disorderly use of the
premises and shall detail all actions taken by the licensee in response to all notices of disorderly
use of the premises within the preceding three (3) months.
If another instance of disorderly use of the licensed premises occurs within three (3) months after
any two (2) previous instances of disorderly use for which notices were given to the licensee
pursuant to this Section, the rental dwelling license for the premises may be denied, revoked,
suspended or not renewed. An action to deny, revoke, suspend, or not renew a license under this
Section shall be initiated by the Building Official who shall give to the licensee written notice of
a hearing before the City Council to consider such denial, revocation, suspension or nonrenewal.
Such written notice shall specify all violations of this Section, and shall state the date, time, place
and purpose of the hearing. The hearing shall be held no less than ten (10) days and no more
than thirty (30) days after giving such notice.
Following the hearing, the City Council may deny, revoke, suspend or decline to renew the
license for all or any part or parts of the licensed premises or may grant a license upon such terms
and conditions as it deems necessary to accomplish the purposes of this Section.
j No adverse license action shall be imposed where the instance of disorderly use of the licensed
premises occurs during the pendency of eviction proceedings (unlawful detainer) or within thirty
-1(-
(Current Ordinance #266-with sections added)
(30) days of notice given by licensee to a tenant to vacate the premises where the disorderly use
was related to conduct by that tenant or by other occupants or guests of the tenant's unit.
Eviction proceedings shall not be a bar to adverse license action, however, unless they are
diligently pursued by the licensee. Further, any action to deny, revoke, suspend, or not renew a
license based upon violations of this Section may be postponed or discontinued at any time if it
appears that the licensee has taken appropriate measures which will prevent further instances of
disorderly use.
A determination that the licensed premises have been used in a disorderly manner as described in
this Section shall be made upon substantial evidence to support such determination. It shall not
be necessary that criminal charges be brought in order to support a determination of disorderly
use, not shall the fact of dismissal or acquittal of such criminal charge operate as a bar to adverse
license action under this Section.
All notices given by the City under this Section shall be personally served on the licensee, sent by
certified mail to licensee's last known address or, if neither method of service effects notice, by
posting on a conspicuous place on the licensed premises.
Enforcement actions provided in this Section shall not be exclusive, and the City Council may
take any action with respect to a licensee, a tenant, or the licensed premises as is authorized by
this ordinance or State law.
Section 14. Inspections and Investigations.
,
The Building Official or hislher representative is hereby authorized to make inspections
reasonably necessary to the enforcement of this ordinance.
Persons inspecting any rental dwelling as provided herein shall notify the license holder of all
violations, if any, by issuing a written Compliance Order. Said Compliance Order shall direct
that compliance be made in no more than fifteen (15) days, unless extended by the Building
Official based on good cause.
Section 15. Revocation or Suspension.
Every license or permit issued under this ordinance subject to the right, which is hereby expressly
reserved, to suspend or revoke the same should the license holder or their agents, employees,
representatives or lessees directly or indirectly operate or maintain rental dwellings contrary to
the provisions of this ordinance or any other ordinance of the City or any special permit issued by
the City or the laws ofthe State of Minnesota.
The license may be suspended or revoked by the City Council after a written notice is sent to the
license holder specifying the ordinance or law violations with which they are charged. This
notice shall also specify the date for hearing before the City Council, which shall not be less than
ten (10) days from the date of the written notice.
/
-r?-
(Current Ordinance #266-with sections added)
At such hearing before the City Council, the license holder or their attomey may submit and
present witnesses in their defense.
/
After a hearing the City Council may suspend or revoke the license if they deem it necessary to
protect the public health, safety or general welfare.
Section 16. Summary Action.
When the conduct of any license holder or their agent, representative, employee or lessee or the
condition of their dwelling is detrimental to the public health, safety and general welfare as to
constitute a nuisance, fire hazard or other unsafe or dangerous condition and thus give rise to an
emergency, the Building Official shall have the authority to summarily condemn or close off
such area of the rental dwelling.
Any person aggrieved by a decision of the Building Official to cease business or revoke or
suspend the license or permit shall be entitled to appeal to the City Council immediately by filing
a Notice of Appeal. The Building Official shall schedule a date for hearing before the City
Council and notify the aggrieved person of the date.
The hearing shall be conducted in the same manner as if the aggrieved person had not received
summary action.
The decision of the Building Official shall not he voided by the filing of such appeal. Only after
I the City Council has held its hearing will the decision of the Building Official be affected.
Section 17. Applicable Laws.
Licenses shall be subject to all of the ordinances of the City and laws of the State related to rental
dwellings. This ordinance shall not be construed or interpreted to supersede or limit any other
such applicable ordinance or law.
Section 18. Severability Clause.
If any section, subsection, sentence, clause or phrase ofthis Ordinance is for any reason held to
be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance.
Adopted by the City Council of the City of Andover on this 20th day of Julv, 1999.
ATTEST: CITY OF ANDOVER
, Victoria V olk, City Clerk J. E. McKelvey, Mayor
-/3-
(Proposed Ordinance #266A-similar to Brooklyn Park)
, CITY OF ANDOVER
" / COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE NO. 266A
An Ordinance repealing Ordinance No. 266 adopted July 20, 1999.
AN ORDINANCE AMENDING ORDINANCE 266 OF THE CITY OF ANDOVER
LICENSING AND REGULATING RENTAL HOUSING DWELLINGS IN THE CITY OF
ANDOVER.
~266 PURPOSE.
It is the purpose of this subchapter to protect the public health, safety and welfare of the
community at large and the residents of rental dwellings in the City of Andover and to ensure that
rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to
. , become a nuisance to the neighborhood or to become an influence that fosters blight and
/ deterioration or creates a disincentive to reinvestment in the community. The operation of rental
residential properties is a business enterprise that entails certain responsibilities. Operators are
responsible to take such reasonable steps as are necessary to ensure that the citizens of the city
who occupy such units may pursue the quiet enjoyment ofthe normal activities oflife in
surroundings that are: safe, secure and sanitary; free from noise, nuisances or annoyances; and
free from unreasonable fears about safety of persons and security of property.
~ 266.01 INTENT.
It is the intent of this subchapter that a permanent mode of protecting and regulating the living
conditions of citizens of the city be established; and that uniform standards be established and
applicable for all rental dwellings in the city. This subchapter is not construed or interpreted to
supersede or limit any other such applicable ordinance or law.
~ 266.02 DEFINITIONS.
J For the purpose of this subchapter, the following definitions apply unless the context clearly
indicates or requires a different meaning.
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(Proposed Ordinance #266A-similar to Brooklyn Park)
APARTMENT. A community, complex, or building having a common owner and containing
/ 16 or more living units.
CERTIFICATE OF COMPLIANCE. Document issued by the city, stating that the building
has been inspected and is in compliance with applicable property maintenance codes and
ordinances.
CITY ADMINISTRATOR. The City Administrator or the City Administrator's designated
agent
DWELLING. A building or one or more portions thereof occupied or intended to be
occupied for residence purposes; but not including rooms in motels, hotels, nursing homes,
boarding houses, trailers, tents, cabins or trailer coaches.
GENERAL HOUSING UNIT. A dwelling other than an apartment, including but not limited
to a townhouse, condominium, double bungalow, residential zero lot line (split double), single
family or tri-plex.
, LET FOR OCCUPANCY or TO LET. To permit possession or occupancy of a dwelling or
, living unit by a person who is not the legal owner of record thereof, pursuant to a written or
/
unwritten lease, or pursuant to a recorded or unrecorded agreement whether or not a fee is
required by the agreement.
LIVING UNIT. A single unit providing complete, independent living facilities for one or
more persons including permanent provisions for living, sleeping, eating, cooking and sanitation.
OCCUPANT. Any person living or sleeping in a dwelling; or having possession of a space
within a dwelling.
OPERATE. To let for occupancy or to let.
OPERA TOR/MANAGER. Any person who has charge, care or control ofa structure or
premises which is let or offered for occupancy.
OWNER/LICENSEE. Any person, agent, operator, firm or corporation having a legal or
equitable interest in the property; or recorded in the official records of the state, county or
municipality as holding title to the property; or otherwise having control of the property,
/ including the guardian of the estate of any such person, and the executor or administrator of the
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(Proposed Ordinance #266A-similar to Brooklyn Park)
estate of such person if ordered to take possession of real property by a court, or any person
representing the actual owner.
PERSON. An individual, corporation, firm, association, company, partnership, organization
or any other group acting as a unit.
RENT. To let for occupancy or to let.
RENTAL DWELLING. Any apartment or general housing unit let for occupancy.
REPORTING PERIOD. The 12 month period ending 60 days before a regular or provisional
license expires.
STRUCTURE. Anything constructed or erected on, or connected to the ground.
~ 266.03 LICENSE REQUIRED.
;
(A) It is unlawful to operate a rental dwelling in the city without first having obtained a
license from the City. Each general housing unit must register once every two years and each
apartment complex must register annually with the City. No license is required under this
subchapter when an owner occupies a living unit as a permanent residence.
(B) There are two types oflicenses: regular and provisional. Provisional licenses apply
only to apartments and are defined in S 266.062. All references to licenses in this subchapter are
references to regular licenses, unless otherwise stated.
~ 266.04 LICENSE PERIOD.
(A) Apartment licenses, are valid from July 1 through the last day of June. Provisional
licenses are valid for six months, commencing either July 1 or January 1. General housing unit
licenses are valid from October 1 through the last day of September of the second year.
,
-jt-
(Proposed Ordinance #266A-similar to Brooklyn Park)
(B) All licenses, regular and provisional, must comply with all provisions ofthis subchapter
/ upon its effective date. Apartment licenses that qualify for a regular license upon the effective
date of this subchapter shall remain in effect until June 30, 2003. Apartment licenses that qualify
only for a provisional license upon the effective date of this subchapter will expire and a
provisional license will be issued by the City. All provisional licensees must submit a mitigation
plan to the City within 60 days of the effective date of this subchapter. For the first year after the
effective date of this subchapter, the City will develop and implement a schedule to review each
mitigation plan in the manner provided in S 266.062.
~ 266.05 FEES.
License fees are in the amount set by the Council.
Cross-reference:
License fees, see Appendix
~ 266.06 APPLICATION.
/
(A) Applications for licenses must be made in writing to the City by the owner or operator.
Failure to complete a license application may result in delay or suspension of the application
process. In cases where the owner of a rental dwelling lives outside a 50- mile radius of the
rental dwelling, the owner must name an operator living within the 50-mile radius of the rental
dwelling. Registration must be made by the operator.
(B) All applications must specify the following:
(1) Owner's name, address and telephone number. In cases where the owner is an
individual, one of the following is required: driver's license number, state identification number,
or date of birth.
(2) Operator's name, address, phone number and driver's license number or state
identification number or date of birth.
(3) Signature of owner or operator/agent.
/ (4) Name, address and phone number of management company, manager or managing
officer.
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(Proposed Ordinance #266A-similar to Brooklyn Park)
(5) Legal address of the rental dwelling.
(6) Number and type of living units within the rental dwelling.
(7) Well and septic system status.
(8) Status of all property taxes and special assessments.
(9) Date of the most recent certificate of compliance.
(10) In the case of Level II licensees as defined under S 266.061, the name of the tenant
screening company that will perform background checks on prospective tenants. Such
companies must be approved by the City to perform background checks.
(C) An application from a licensee in provisional status under S 266.062 must contain all of
the information in division (B) and the following additional information:
(1) If the applicant is a corporation, the names and addresses of the majority
shareholders, and the names and addresses of the officers.
(2) The names, addresses and telephone numbers of the individuals responsible for
keeping and maintaining the tenant registers.
(3) A proposed mitigation plan as described in S 266.062.
~ 266.061 PROVISIONAL LICENSES.
(A) Licensed apartments that have a police call rating above the average for single family
residential in the vicinity of the rental dwelling unit during the reporting period are eligible only
for provisional licenses.
(B) Police calls that are counted in determining whether a provisional license is required
j include the following types of incidents:
-/8" -
(Proposed Ordinance #266A-similar to Brooklyn Park)
(1) Incidents listed in S 266.09;
I
(2) Crimes, disorder, and nuisance calls as categorized by the Police Department. The
City will maintain for public inspection a description of the coding system and a list of the codes
and crimes included within each of these categories.
(3) The City may count multiple police calls made as a result of related incidents, as one
call.
(C) Incidents will not be counted for purposes of determining whether a provisional license
is required where the victim and suspect are "family or household members" as defined in the
Domestic Abuse Act, M.S. S 518B.Ol, Subdivision 2(b) and where there is a report of "domestic
abuse" as defined in the Domestic Abuse Act, M.S. S 518B.Ol, Subdivision 2(a).
(D) Incidents will not be counted for purposes of determining whether a provisional license
is required where calls are made as defined in M.S. S 504B.205.
(E) The city will provide to each licensee or manager, or the designated agent of the
licensee, a monthly report of calls described in division (B) above. Such report will contain only
I data that may be disclosed under the Minnesota Government Data Practices Act.
(F) A provisional licensee will be eligible for a regular license for the next licensing period
after police calls are reduced to the level that qualify for a regular license.
~ 266.062 MITIGATION PLAN.
(A) Level II licensees under S 266.063(D), must submit to the City for review a mitigation
plan for the license period. The mitigation plan must accompany the license application and
must describe steps proposed by the applicant or licensee to reduce the number of police calls
described in S 266.061 (B), to a level that qualifies for a regular license. The mitigation plan may
include, but is not limited to, such steps as: changes in tenant screening procedures, changes in
lease terms, security measures, rules and regulations for tenant conduct, and security personnel.
(B) The proposed mitigation plan will be presented to the City. After a meeting with the
applicant or licensee, the City will approve, disapprove, or approve with conditions the
application and the mitigation plan. If the City disapproves an application and mitigation plan or
/ approves it with conditions, the reasons for doing so must be in writing.
-11-
(Proposed Ordinance #266A-similar to Brooklyn Park)
(C) The licensee must comply with the mitigation plan as approved by the City. The
) licensee will mail or deliver to the City a written quarterly report describing all steps taken in
furtherance of the mitigation plan.
~ 266.063 LICENSING LEVELS FOR APARTMENTS.
(A) Rental licenses for apartments will fall within one of the following categories: Level I
and Level II.
(B) Licensed apartments that have a police call rating at or below the average for single
family residential in the vicinity of the rental dwelling unit during the reporting period will be
deemed Level I licenses.
(C) Licensed apartments that have a police call rating above the average for the single
family residential in the vicinity ofthe rental dwelling unit during the reporting period will be
deemed Level II licenses. All Level II licensees must:
) (1) Require all prospective tenants 18 years of age or older to complete a tenant
application;
(2) Require every prospective tenant to present proper photo identification;
(3) Establish written rental criteria to be provided to each prospective tenant; included in
the criteria shall be a statement that rental will be denied if a prospective tenant misrepresents
information on the application. The City will provide recommended criteria for application
denial to licensees.
(4) Conduct criminal background checks on all prospective tenants. The criminal
background check by the licensee must including the following:
(a) A statewide (Minnesota) criminal history check of all prospective tenants
covering at least the last three years; the check must be done "in person" or by utilizing the most
recent update of the state criminal history files;
-Zd --
(Proposed Ordinance #266A-similar to Brooklyn Park)
(b) A statewide criminal history check from the prospective tenant's previous state of
residence if the tenant is moving directly from the previous state;
J
(c) A criminal history check of any prospective tenant in their previous states of
residence covering the last three years if they have not resided in Minnesota for three years or
longer;
(d) A criminal history check of any prospective tenant must be conducted in all seven
counties in the metro Twin City area covering at least the last three years including all
misdemeanor, gross misdemeanor, and felony convictions.
(5) Assist in conducting resident crime prevention meetings when requested by the
police department;
(6) Include in its leases the lease addendum for crime-free, drug-free housing as defined
by the Minnesota Attorney General's Office.
(7) Are deemed provisional licenses and are subject to all conditions of provisional
licenses under SS 266.061 to 266.062.
J
~ 266.07 LICENSE TRANSFER.
No licensee has the right to transfer a license to any other person or property.
~ 266.08 DISPLAY OF LICENSE.
Every registrant of a rental dwelling must post the license issued by the City. The license for
each apartment building must be conspicuously posted by the licensee at or near the front
entrance, a public corridor, hallway or lobby of the apartment building for which it is issued. The
annual license issued for general housing units must be posted within the dwelling.
/
-2/~
(Proposed Ordinance #266A-similar to Brooklyn Park)
~ 266.081 REPORT CHANGES IN OWNERSHIP.
,
Licensees must report to the City any changes in the identity of the owner of a rental dwelling,
including a change in the majority shareholder or shareholders and officers in the case of
corporations. Licensees must report a change in ownership at least 30 days before closing.
~ 266.082 TENANT REGISTER.
Licensees must, as a continuing obligation of a license, maintain a current register of tenants
and other persons who have a lawful right to occupancy of rental dwellings within an apartment.
In its application, the licensee must designate the person or persons who will have possession of
the register and must promptly notify the City of any change ofthe identity, address or telephone
numbers of such persons. The register must be available for inspection by the City at all times.
~ 266.083 RESPONSIBILITY FOR ACTS OF MANAGER.
Licensees are responsible for the acts or omissions of their managers.
~ 266.084 NO RETALIATION.
No licensee shall evict, threaten to evict or take any other punitive action against any tenant by
reason of good faith calls made by such tenant to law enforcement agencies relating to criminal
activity, suspected criminal activity, suspicious occurrences or public safety concerns. This
section shall not prohibit the eviction of tenants for unlawful conduct of a tenant or invitee of the
tenant or violation of any rules, regulations or lease terms other than a prohibition against
contacting law enforcement agencies.
/
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(Proposed Ordinance #266A-similar to Brooklyn Park)
j ~ 266.09 CONDUCT ON LICENSED PREMISES.
(A) It is the responsibility of the licensee to see that persons occupying the licensed
premises conduct themselves in such a manner as not to cause the premises to be disorderly. For
purposes of this section, a premises is disorderly at which any of the following activities occur:
(1) Violation of 99 _'_ of this code (noise and public nuisances).
(2) Violation of 99 _'_ of this code (noisy parties).
(3) Violation of Chapter _ of this code (unlawful possession, delivery or purchase) or
violation oflaws relating to the possession of controlled substances as defined in M.S. 99 152.01
et seq.
(4) Violation of 99 _'_ et seq. (disorderly conduct) or violation oflaws relating to
disorderly conduct as defined in M.S. 9 609.72.
/ (5) Violation of 99 _'_ through _'_ ofthis code (unlawful sale of intoxicating
liquor or 3.2 malt liquor) or violation of laws relating to the sale of intoxicating liquor as defined
in M.S. 99 340A.701, 340A.702 or 340A.703.
(6) Violation of laws relating to prostitution or acts relating to prostitution as defined in
M.S. 9 609.321, Subdivision 9.
(7) Violation of Chapter _ of this code (weapons) or violation oflaws relating to
unlawful use or possession of a firearm as defined in M.S. 99609.66 et seq., on the licensed
premises.
(8) Violations of 9 _'_ of this code (assaults) or laws relating to assault, including
domestic assault as defined in M.S. 9 609.2242.
(9) Violation oflaws relating to contributing to the need for protection or services or
delinquency of a minor as defined in M.S. 9 260C, et. seq..
(B) The City is responsible for enforcement and administration of this subchapter.
-z;J-
(Proposed Ordinance #266A-similar to Brooklyn Park)
(C) Upon determination by the City that a licensed premises was used in a disorderly
manner, as described in division (A) of this section, the City must give notice to the licensee of
the violation and direct the licensee to take steps to prevent further violations.
(D) If another instance of disorderly use of the licensed premises occurs within three
months of an incident for which a notice in division (C) of this section was given, the City must
notify the licensee of the violation and must also require the licensee to submit a written report of
the actions taken, and proposed to be taken, by the licensee to prevent further disorderly use of
the premises. This written report must be submitted to the City within five days of receipt of the
notice of disorderly use of the premises and must detail all actions taken by the licensee in
response to all notices of disorderly use of the premises within the preceding three months.
(E) (1) If another instance of disorderly use of the licensed premises occurs within three
months after any two previous instances of disorderly use for which notices were given to the
licensee pursuant to this section, the rental dwelling license for the premises may be denied,
revoked, suspended or not renewed. An action to deny, revoke, suspend, or not renew a license
under this section must be initiated by the City who must give to the licensee written notice of a
hearing before the City Council to consider such denial, revocation, suspension or non-renewal.
Such written notice must specify all violations of this section, and must state the date, time, place
and purpose of the hearing. The hearing must be held no less than ten days and no more than 30
, days after giving such notice.
/
(2) Following the hearing, the Council may deny, revoke, suspend or decline to renew
the license for all or any part or parts of the licensed premises or may grant a license upon such
terms and conditions as it deems necessary to accomplish the purposes of this section.
(F) No adverse license action shall be imposed where the instance of disorderly use of the
licensed premises occurred during the pendency of eviction proceedings (unlawful detainer) or
within 30 days of notice given by the licensee to a tenant to vacate the premises where the
disorderly use was related to conduct by that tenant or by other occupants or guests of the tenant's
unit. Eviction proceedings are not a bar to adverse license action, however, unless they are
diligently pursued by the licensee. Further, an action to deny, revoke, suspend, or not renew a
license based upon violations of this section may be postponed or discontinued at any time if it
appears that the licensee has taken appropriate measures which will prevent further instances of
disorderly use.
(G) A determination that the licensed premises have been used in a disorderly manner as
described in division (A) ofthis section shall be made upon a fair preponderance of the evidence
to support such a determination. It is not necessary that criminal charges be brought in order to
support a determination of disorderly use nor does the fact of dismissal or acquittal of such a
/ criminal charge operate as a bar to adverse license action under this section.
-vl--
(Proposed Ordinance #266A-similar to Brooklyn Park)
(H) All notices given by the city under this section must be personally served on the
licensee, sent by certified mail to the licensee's last known address or, if neither method of
service effects notice, by posting on a conspicuous place on the licensed premises.
(I) Enforcement actions provided in this section are not exclusive, and the City Council may
take any action with respect to a licensee, a tenant, or the licensed premises as is authorized by
the city code, state or federal law.
~ 226.10 LANDSCAPE CONDITION.
Each rental dwelling must be maintained by its owner, occupant, or operator so that the yards,
open spaces and parking facilities are kept in a safe and attractive condition. Where a conditional
use permit has been granted, the landscaping shown on the approved landscaping plan is
considered as minimal and must be maintained accordingly. Any deviation to species or material
shall be equal to or better than originally approved. In addition, adequate lighting facilities must
, be provided and operated between the hours of sunset and sunrise; and snow plowing or snow
/ shoveling must be regularly accomplished to maintain all sidewalk and parking areas in a safe
and passable condition.
~ 266.11 SAFETY FROM FIRE.
An owner or operator of a rental dwelling is responsible to comply with the applicable
provisions of the Fire Prevention Code of the city in keeping open all fire lanes established by the
city.
~ 266.12 ENFORCEMENT.
(A) Responsibility, It is the responsibility of the owner and operator/agent to be in
compliance with this subchapter, other city ordinances and state laws.
~ZS- -
(Proposed Ordinance #266A-similar to Brooklyn Park)
/ (B) Maintenance standards. Every rental dwelling must maintain the standards in the city
property maintenance code, Chapter 267 of this code, in addition to any other requirement of the
ordinances of the city or special permits issued by the city, or the laws of the State of Minnesota.
(C) Inspections and investigations,
(1) The City is authorized to make inspections to enforce this subchapter.
(2) All designated agents authorized to inspect have the authority to enter, at all
reasonable times, any rental dwelling. Prior to entering a rental dwelling, or premises not
otherwise open to the general public, the City must first present proper credentials and request
entry. If any owner, operator, occupant or other person(s) in charge of a rental dwelling fails or
refuses to permit free access and entry to the structure or premises under the person's control, or
any part thereof, with respect to which an inspection authorized by this subchapter is sought to be
made, the designated agent may, upon showing that probable cause exists for the inspection and
for the issuance of an order directing compliance with the inspection requirements of this section,
with respect to such rental dwelling, petition and obtain such order from a court of competent
jurisdiction in order to secure entry.
/ (3) Compliance orders must be written in accordance with ~ 107.00 of the International
Property Maintenence Code.
(4) There is no fee charged for an initial inspection to determine the existence of a
housing maintenance code violation, nor any fee for the first reinspection to determine
compliance with an order to correct a housing maintenance code violation.
(a) A fee will be charged for each subsequent reinspection occurring after the due
date for compliance with an order, as determined by the City. The amount of the reinspection fee
will be set by resolution of the council as listed in the Appendix of this code.
(b) The reinspection fees prescribed above are to be billed directly to the owner or
operator/agent for the property upon completion of any reinspection for which a fee is required.
Failure to pay such fees is grounds for revocation, suspension, or non-issuance of a rental
dwelling license. This subdivision is not to be considered the exclusive method of collecting
reinspection fees and does not preclude collection by other lawful means.
(c) Every notice of violation and order to correct housing code violations must
contain a clear and conspicuous explanation of the policy in this section requiring reinspection
/ fees for subsequent reinspection.
-26-
(Proposed Ordinance #266A-similar to Brooklyn Park)
(d) The City may waive a reinspection fee in case of error, mistake, injustice, or other
good cause.
(5) The City has the authority to inspect records to determine compliance with 9
266.063(C) and (D).
(D) Revocation, suspension, denial or non-renewal of license.
(1) After a hearing, the Council may revoke, suspend, deny or decline to renew any
license issued under this subchapter for part or all of a facility upon any of the following grounds:
(a) False statements on any application or other information or report required by this
subchapter to be given by the applicant or licensee;
(b) Failure to pay any application, penalty, reinspection or reinstatement fee required
either by this section or City Council resolution;
, (c) Failure to correct deficiencies in the time specified in a compliance order;
J
(d) Failure to reduce police calls to a level that qualifies for a regular license or
failure to otherwise comply with the provisions of an approved mitigation plan in the case of
provisional licenses;
(e) Failure to allow inspection of records under 9 266.12(C)(5);
(t) Failure to allow an authorized inspection of a rental dwelling;
(g) Any other violation of this subchapter.
(2) Before a decision to revoke, suspend, deny or not renew a license is made, written
notice must be sent to the applicant or licensee setting forth the alleged grounds for the potential
action. The notice must also specify a date for a hearing before the Council, which must not be
less than ten days from the date ofthe notice. At the hearing, the licensee may present witnesses
in their defense. The Council may give due regard to the frequency and seriousness of violations,
the ease with which such violations could have been cured or avoided and good faith efforts to
comply and shall issue a decision to deny, not renew, suspend or revoke a license only upon
written findings.
-27-
(Proposed Ordinance #266A-similar to Brooklyn Park)
(3) Upon a decision to revoke, deny or not renew a license, no new application from the
current owner for the same facility will be accepted for a period oftime specified in the council's
decision, not exceeding one year. New applications must be accompanied by a reinstatement fee,
in addition to all other required fees.
(4) A decision to revoke, suspend, deny or not renew a license or application will specify
the part or parts of the facility to which it applies. Until a license is reissued or reinstated, no
rental units becoming vacant in such part or parts of the facility may be relet or occupied.
Revocation, suspension or non-renewal of a license will not excuse the owner from compliance
with all terms of this section for as long as any units in the facility are occupied.
(5) Failure to comply with all terms of this section during the term of revocation,
suspension or non-renewal is a misdemeanor and grounds for extension of the term of
revocation, suspension or continuation of non-renewal of the license.
(E) Failure to comply with an approved mitigation plan will subject the licensee to a
licensee fee surcharge, if, as a result of such failure to comply, the city incurs costs above and
beyond the normal costs of administering and overseeing the provisional license program.
)
(F) Summary action.
(1) When the conduct of any license holder or their agent, representative, employee or
lessee or the condition of their rental dwelling is detrimental to the public health, sanitation,
safety and general welfare of the community at large or residents ofthe rental dwelling as to
constitute a nuisance, fire hazard or other unsafe or dangerous condition and thus give rise to an
emergency, the City has the authority to summarily condemn or close off individual units or such
areas of the rental dwelling. Notice of summary condemnation must be posted at the location of
the rental dwelling license and at the units or areas affected and shall indicate the units or areas
affected.
(2) Any person aggrieved by a decision or action of the City to cease business or revoke
or suspend all or part of the license or permit shall be entitled to appeal to the Council
immediately, by filing a notice of appeal in the office of the City. The City code enforcement
staff must schedule a date for hearing before the Council and notify the aggrieved person of the
date.
(3) The hearing must be conducted in the same manner as if the aggrieved person had
/ not received summary action.
-20'-
(Proposed Ordinance #266A-similar to Brooklyn Park)
(4) The decision of the compliance official is not voided by the filing of such appeal.
Only after the Council has held its hearing will the decision or action of the compliance official
be affected.
(G) Posting of unlicensed properties. Any dwelling found in violation of S 266.03 ofthis
chapter may be posted with a placard near or upon the main entrance of the dwelling
and must be substantially in the following form:
NOTICE
Property Address
This property is in violation of Andover Ordinance Section 266.03, License
Required. Failure to obtain a rental license will result in legal action. Any unauthorized
person removing or defacing this notice will be prosecuted.
Division...Designated Agent...Date
~ 266.13 REMOVAL OF SNOW AND ICE.
The owner of any rental dwelling is responsible for the removal of snow and ice from parking
J lots, driveways, steps and walkways on the premises. Individual snowfalls of three inches or
more, or successive snowfalls accumulating to a depth of three inches must be removed from
walkways and steps within 48 hours after the cessation ofthe snowfall.
I
-ZCJ-
Regular Andover Planning and Zoning Commission Meeting
Minutes - September 24, 2002
Page 7
j
)> PUBLIC HEARING: CONSIDER AMENDMENT TO ORDINANCE 266, RENTAL
HOUSING REVISING PROPERTY MAINTENANCE STANDARDS FOR RENTAL
HOUSING.
Mr. Neumeister advised that the City Council has discussed over the past few months that
there should be a detailed review of the City's codes related to rental housing, which is
Ordinance #266. He presented his staff report, which highlighted what Andover
currently has in place, what ordinances other cities have for regulating rental housing,
and suggestions for potential changes to the current Ordinance.
Mr. Neumeister stated staff has reviewed Andover's as well as four other cities rental
housing maintenance standards and licensing requirements. A full copy of each
ordinance has been provided for the Commission's review. Mr. Neumeister noted the
brief summary contained in his staff report of each city's code.
I Mr. Neumeister explained that in discussing the issue of updating this Ordinance with the
City's law enforcement staff, it was recommended that adjustments be made to make it
more like Brooklyn Park. He noted that it is apparent that the Brooklyn Park ordinance
goes into great detail to assure that the landlords of apartments will be screening tenants,
and proactive in limiting incidents and police calls.
Mr. Neumeister reviewed several key points within the "draft" Ordinance with the
Commission. He stated the "draft" Ordinance #266A is patterned after Brooklyn Park's
and recommended that existing Ordinance #266 be repealed in its entirety and replaced
with the entire new text that is patterned after the Brooklyn Park Ordinance.
Commissioner Greenwald asked how many rental units were within the City of Andover
at this time. Mr. Neumeister stated there were roughly 200 units.
Commissioner Greenwald questioned if this document was too strict for the city at this
time, as it does not have the rental property numbers similar to Brooklyn Park. Mr.
Neumeister stated this could be the case, but noted the City Council wanted to be
proactive on this issue.
Commissioner Greenwald asked what the potential was for additional rental properties in
the near future. Mr. Bednarz stated there was not a huge potential for increasing the
number of rental properties within the city at this time.
-30--
Regular Andover Planning and Zoning Commission Meeting
Minutes - September 24, 2002
Page 8
Commissioner Gamache asked if maintenance issues should be addressed within this
Ordinance. Mr. Neumeister stated there was a separate Ordinance to address
maintenance.
Vice Chairperson Daninger asked ifthere was any feedback from the City of Brooklyn
Park on their Rental Housing Ordinance. Mr. Neumeister stated thus far it has been a
positive force in helping the City deal with unruly tenants and in reducing police calls.
Commissioner Gamache stated he would like to see the city remain proactive on this
issue and not get behind or create a problem for the future with run down rental
properties.
Commissioner Larsen asked if any feedback has been received from the landlords in
Brooklyn Park. Mr. Neumeister stated he has not heard anything to this point but stated
the landlord's coalition began this movement to avoid problems within their units.
Motion by Falk, seconded by Gamache, to open the public hearing at 8:16 p.m. Motion
carried on a 5-ayes, O-nays, 2-absent (Chairperson Squires and Commissioner Kirchoff)
vote.
There was no public input.
~ Motion by Greenwald, seconded by Larsen, to close the public hearing at 8:16 p.m.
, Motion carried on as-ayes, O-nays, 2-absent (Chairperson Squires and Commissioner
Kirchoff) vote.
Commissioner Greenwald asked that the call ratio be adjusted to reflect more realistic
numbers within the City of Andover. Commissioner Gamache agreed and asked that the
Anoka County Sheriffs Department be brought in on discussions of realistic ratio
numbers.
Vice Chairperson Daninger advised staff to have additional findings from the City of
Brooklyn Park when this item is presented to the Council, along with updated ratio
information. He stated he was in favor of having good quality tenants within the City of
Andover.
Commissioner Gamache questioned how much of a burden would be placed on the
Sheriffs Department if a call ratio level was set. Mr. Neumeister stated the Planning
Commission at a future meeting could revisit the call ratio issue if desired or could be
approved contingent on reviewal by the Sheriff s Department.
Vice Chairperson Daninger proposed having a call ratio review with the Sheriffs
Department at the time of license renewal. Commissioner Greenwald stated he would be
-3/-
Regular Andover Planning and Zoning Commission Meeting
Minutes - September 24, 2002
Page 9
in favor of approving this item with the call ratio item to be brought before the Council
for further discussion.
Motion by Greenwald, seconded by Gamache, to recommend to the City Council
approval of Resolution No. _, recommending the adoption of Ordinance #266A that
Ordinance #266 be repealed in its entirety and replaced with the entire new text that is
patterned after the Brooklyn Park Ordinance with staff reviewing and making
recommendations to Council with regard to the ratio of calls to a rental property, and
addressing the license renewal process and having the Sheriffs Department involved.
Motion carried on a 5-ayes, O-nays, 2-absent (Chairperson Squires and Commissioner
Kirchoff) vote.
Mr. Bednarz stated that this item would be before the Council at the October 1,2002 City
Council meeting.
LIC HEARING: CONSIDER AMENDMENT TO ORDINANCE 10, SECTIQ
6,S TCH PLAN AND SECTION 7, PRELIMINARY PLAT, TO CONFORM 7TH
TAT TATUTE REGARDING PROCESSING OF APPLICATIONS.
r. Bednarz e lained that staffis proposing to adjust language within 0 inance 10 to
nsure that plat r iew is conducted in compliance with State Statute 4 .358 Procedure
or plan effectuation, ubdivision. He noted that State Statute provo es requirements for
unicipalities to folio uring the review of plats. These requir ents dictate that cities
J espond to the applicant w in ten days of a plat submittal to stablish whether a
ubmittal is complete or not. ities have 60 days to revie and act on plat submittals.
e review period can be exten by the City to 120 s provided there is some
'ustification for the extension. Onl he applicant c extend the review period beyond
120 days.
r. Bednarz advised that Ordinance lOre s a sketch plan to be completed prior to
eview of a preliminary plat. Sketch pI revie consists of staff, Planning Commission
d City Council review. This level review take a minimum of 45 days. Plat review
ollows a similar process, althoug much greater am t oftime is spent on staff
eview as the applicant and staf ork through the details f the proposal to ensure
ompliance with City Ordin ces. He noted that the current rocess will not allow plats
o be acted upon by the C' within the 60 days allowed by stat tatute. Given that
ities are not allowed automatically extend review of applicatio to 120 days, an
djustment needs t e made.
r. Bednarz plained that as a result, it is necessary to modify Ordinance to ensure
hat the C' 's platting process conforms with State Statutes. The City Attorne has
ugges a a minor adjustment to.the Sketch Plan language, to make it permissive ther
andatory as noted within the staff report. This would conceivably allow the
tting process to be completed within the 60 days allowed by State Statute.
-32-
@
/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
FROM: Vicki Volk, City Clerk
SUBJECT: Reschedule November 5, 2002 Council Meeting
DATE: October 1, 2002
INTRODUCTION
Tuesday, November 5, 2002 is General Election Day and no public meetings are allowed to take
place between 6:00 pm and 8:00 pm. This is also the first meeting of the month for the City
" Council.
/
ACTION REQUIRED
Council is requested to reschedule the November 5, 2002 meeting to one of the following:
Monday, November 4,2002 at 7:00 pm
Tuesday, November 5, 2002 at 8:01 pm
Wednesday, November 6,2002 at 7:00 pm
Respectfully submitted,
(lL' U~
Vicki Volk
City Clerk
@
, CITY OF ANDOVER
,
)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratorr
FROM: Scott Erickson, City Engineer
SUBJECT: Receive Assessment Roll/Order Public Hearing/OO-SAl2002 Mill &
Overlay/7th Avenue Area - Engineering
DATE: October I, 2002
INTRODUCTION
The City Council is requested to approve the resolution for the hearing on the proposed
assessment for the improvement of Project 00-5A, 2002 Mill & Overlay/7th Avenue Area.
DISCUSSION
The 2002 Mill & Overlay/7th Avenue Area project has been completed and the cost for the
'\ concrete curb and gutter is being assessed to the benefiting properties in concurrence with the
J 429 assessment process. The initial estimated assessment for each property (for the concrete
curb & gutter) was $1999.30. The final cost for the concrete curb & gutter is $1,924.37 perlot.
The proposed assessment roll is available for review in the Engineering Department.
The public hearing will be scheduled for Monday, November 4 or Wednesday, November 6,
2002 (depending on the City Council's action to adjust the date of the City Council meeting).
BUDGETIMPACT
The City costs will be funded by the Road & Bridge Fund with the balance of the project being
funded from assessments to the benefiting properties.
ACTION REOUIRED
The City Council is requested to approve the resolution for the hearing on the proposed
assessment for the improvement of Project OO-SA, 2002 Mill & Overlay/7th A venue Area,
It"pe~~
Q&~on
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO,
/ MOTION by Councilmember to adopt the following:
A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE
IMPROVEMENT FOR PROJECT NO. 00-5A. 2002 MILL & OVERLAynTH AVENUE
AREA
WHEREAS, by a resolution passed by the City Council on September 17. 2002
, the City Clerk was directed to prepare a proposed assessment of the cost of the
improvement for Project No. 00-5A. 2002 Mill & Overlavnth Avenue Area ,
WHEREAS, the City Clerk has notified the Council that such proposed
assessment has been completed and filed in her office for public inspection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota:
1. A hearing shall be held the 4th or 6th day of November. 2002 ,in the City
Hall at 7:00 PM to pass upon such proposed assessment and at such time and
place all persons owning property affected by such improvements will be given an
opportunity to be heard with reference to such assessment.
2, The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to
the hearing, and she shall state in the notice the total cost of improvement. She shall
also cause mailed notice to be given to the owner of each parcel described in the
assessment roll not less than two weeks prior to the hearings.
/ 3. The owner of any property so assessed may at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property,
with interest accrued to the date of payment to the City Treasurer, except that no
interest shall be charged of the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made,
Such payment must be made on or before the 15t Monday in January 2003 or interest
will be charged through December 31 of the succeeding year.
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this ~ day of October ,2002, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
(;5)
CITY OF ANDOVER
,
1685 CROSSTO\VN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WW\VCJ.ANDOVERMN.US
TO: Mayor and Councihnembers
FROM: John Erar, City Administrator
SUBJECT: Schedule Joint City Council/Park Commission 2003-2007 CIP Workshop
DATE: October 1, 2002
INTRODUCTION
The City Council requested that this item be carried over to the October 1, 2002 Council meeting to
schedule a workshop with the Parks and Recreation Commission to review, discuss and provide
preliminary direction on the acceptability of capital park improvement projects designated for
completion in the 2003-2007 Capital Improvement Plan (CIP). Similar to the process used last year,
the Council held a joint workshop to review proposed park improvement projects and provide
direction to the Park and Recreation Commission regarding the acceptability of proposed project.
DISCUSSION
/
This workshop will allow the Park and Recreation Commission to present their proposed projects
for Council review and discussion. In addition, time allowing the Council may wish to discuss the
updated NAC Park Study detailing future park locations, park dedication fee mcrease
recommendations and other associated information dealing with the total build-out of the City park
and trail systems.
ACTION REQUIRED
Consider November 7 or 14 to schedule a joint City Council/Park and Recreation Commission
meeting to discuss and review proposed park improvement projects and to consider the updated
NAC Comprehensive Park study.
Cc: Todd Haas, Assistant City Engineer/Parks Coordinator
@
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator ,v
FROM: Will Neumeister, Community Development Director tcld",--
SUBJECT: Authorize Advertisement for Planning Commission Vacancies- Planning
DATE: October 1, 2002
INTRODUCTION
At the end ofthis year there will be three Planning Commission vacancies that will need to be
filled.
DISCUSSION
To prepare for the vacancies, staff is requesting the Council authorize advertisement for three
-I vacancies and begin the interview and selection process.
ACTION REOUIRED
Staff recommends Council approve the request to advertise for three Planning Commission
vacancies.
Respectfully submitted,
hal!~
Will Neumeister
01WwJ -
. .1 W
DATE October 1 , 2002 1..L I
" ~ ~
,.; ITEMS GIVEN TO THE CITY COUNCIL -
.:. Letter to MN DNR Re: Bunker Lk. Blvd, Underpass/98-20
"
, /
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
~ )
G:\DA T A\STAFF\RHONDAAIAGENDA\CCLlST.DOC
.. .
I
1685 Crosstown Boulevard N.W, . Andover, Minnesota 55304. (763) 755-5100
Fax (763) 755-8923 ~ www.cLandover.mn.us
September 19, 2002
Tim Mitchell, Grants Specialist
MN DNR - Trails & Waterways Unit
500 Lafayette Road
St. Paul, MN 55155-40
Re: Bunker Lake Boulevard Underpass/City Project 98-20/MnDNR #C027-00-6B
Dear Mr. Mitchell:
The City of Andover recently opened bids for the proposed underpass on Bunker
Lake Boulevard NW just east of the railroad tracks. Based on the actual bids that
were received, the bids were significantly higher than the City anticipated and
budgeted for. Therefore, due to the high bids the City of Andover would like to
rebid the project in the spring of 2003 with the anticipated construction to begin
sometime after load restrictions have been Iifted,which is usually mid-May. The
construction is anticipated to be completed by the end of July 2003.
The City of Andover respectfully requests the MnDNR to consider extending the
completion and the funding of the project to the end of July or the early part of
August 2003.
If you have any questions, feel free to contact me at (763) 767-5131.
Sincerely,
~r4--
Todd J. Haas .
Asst. City Engineer
T JHlrja
Enc\. .
cc: . Mayor & City Council
John Erar, City Administrator
Scott Erickson, City Engineer
(",'10 11.\/: l-
I .
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWWCLANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Supplemental Agenda Items for October 1, 2002 Council Meeting
DATE: October 1, 2002
The Council is requested to review the supplemental material for the following Agenda Items:
Add to the Al!enda under Consent Items
Declare Costs/Order Assessment Roll/Schedule Public Hearing/2002 Delinquent Utility Service
Charges
Respectfully submitted,
John F. Erar
City Administrator
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, Finance Director
SUBJECT: Declare Costs, Order Assessment Roll and Schedule Public Hearing for 2002
Delinquent Utility Service Charges - Supplemental
DATE: October I, 2002
INTRODUCTION
Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86 provide
for the collection by assessment of unpaid sewer, water and street lighting service charges. The
assessment procedures directed by state statute 429 are being followed in preparing notice of and
preparation for a public hearing to act upon the proposed assessment.
/
DISCUSSION
The total delinquent utility service charges were $42,486.00 as of September 20,2002 when
written notification to the property owners and preparation of the preliminary assessment
worksheets began. Payments received prior to the proposed hearing date of November 5, 2002,
will be applied to the customer's accounts to reduce or remove the proposed assessments from
the preliminary roll. Delinquent balances as of November 5, 2002 are charged an administrative
fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with
the 2003 taxes. The list of delinquent accounts is available for viewing in the Finance
Department and Finance will be sending letters to all applicable property owners explaining the
assessment process and how and where to make payment to avoid being assessed.
The proposed hearing date of November 5, 2002 is a regularly scheduled council meeting. Ifthe
Council elects to change the date ofthe regularly scheduled meeting (due to the general election),
the hearing will be changed accordingly.
BUDGET IMPACT
This request will assist in reducing outstanding receivables for the City.
/
Mayor and Council Members
October 1,2002
Page 2 of2
ACTION REOUIRED
The Andover City Council is requested to approve the attached resolution declaring costs and
ordering the assessment roll for the purpose of certifying the delinquent sewer, water and street
lighting service charges. The Andover City Council is also requested to approve the attached
resolution scheduling a public hearing for the purpose of certifying the delinquent sewer, water
and street lighting service charges.
"-
I
j
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF
ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT UTILITY
SERVICES CHARGES
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, delinquent utility service charges in the amount of $42,486.00
exist as of September 20, 2002; and
WHEREAS, Section 8 of Ordinance 32, Section 30 of Ordinance 55 and
Section 8 of Ordinance 86 provide for the collection by assessment of unpaid
water, sewer and street light service charges respectively.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. The amount of the cost to be assessed against benefited property
owners is declared to be $42,486.00 plus an administrative fee of 15%.
2. Assessment shall be payable in equal annual installments extending
over a period of 1 year. The first of the installments to be payable on or before the
, first Monday in January 2003, and shall bear interest at the rate of 8 percent per
annum from the date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the Finance Director shall forthwith
calculate the proper amount to be assessed against every assessable lot, piece or
parcel of land, without regard to cash valuation, as provided by law, and the Clerk
shall file a copy of such proposed assessment in the Clerk's office for public
inspection.
4. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
MOTION seconded by Council member and adopted by the
City Council at a reQular meeting this 1 st day of October , 20 02 , with
Council members voting in favor of
the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
/ Michael R. Gamache - Mayor
Victoria Volk - City Clerk
-
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member to adopt the following:
A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT OF
DELINQUENT SEWER, WATER AND/OR STREET LIGHT CHARGES
WHEREAS, in accordance with City Ordinances 32, 55 and 86 a listing of
delinquent sewer, water and/or street light charges has been prepared.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. A hearing shall be held the 5th day of November 2002, at City Hall at 7:00
P.M. to pass upon such proposed assessment and at such time and place all
persons affected by such proposed assessment will be given an opportunity to be
heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published once in the official newspaper at least two
weeks prior to the hearing. The Clerk shall also cause mailed notice to be given to
I the owner of each parcel described in the assessment roll no less than two weeks
prior to the meeting.
3. The owner of any property so assessed may at any time prior to
certification of the assessment to the County Auditor, pay the whole assessment with
no interest.
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this 1st day of October ,2002,
with Councilmembers voting in favor of
the resolution, and Councilmembers None voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
I
-
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka
County, Minnesota will meet at Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota on November 5, 2002 at 7:00 PM to pass upon the proposed
assessment for the improvement of delinquent sewer, water and/or street light charges in
the City of Andover.
The proposed assessment roll is on file for public inspection at the City Clerk's office.
The total amount ofthe proposed assessment roll is $42,486.00. Written or oral
objections will be considered at the meeting. No appeal may be taken as to the amount
unless a signed, written objection is filed with the Clerk prior to the hearing or presented
, to the presiding officer at the hearing. The Council may upon such notice consider any
objection to the amount of a proposed individual assessment at an adjourned meeting
upon such further notice to the affected property owner, as it deems advisable.
An owner may appeal an assessment to the District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the city
within 30 days after adoption ofthe assessment and filing such notice with the District
Court within ten days after service upon the Mayor or Clerk.
BY ORDER OF THE CITY COUNCIL
CITY OF ANDOVER
Victoria Volk, City Clerk
Publication Dates:
\
)
CITY OF ANDOVER
J 685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER,MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
Jim Dickinson, Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: October 1,2002
INTRODUCTION '
Attached are disbursement edit lists for claims related to the on going business of the City of
Andover.
DISCUSSION
Claims totaling $170,272,54 on disbursement edit lists #1-3 09/24/02 have been issued and
/ released.
Claims totaling $520,621.51 on disbursement edit list #4 10/01102 will be issued and released
upon approval.
BUDGET IMP ACT
The edit lists consist of routine payments with expenses being charged to various department
budgets and projects.
ACTION REQUIRED
The Andover City Council is requested to approve total claims in the amount of $690,894.05.
Please note that Council Meeting minutes will be used as documented approval rather than a
signature page.
~;Z'?3~
Lee Brezinka
Attachments
/
-
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