HomeMy WebLinkAboutCC September 17, 2002
CITY OF ANDOVER
\ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
-~ J FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, September 17, 2002
Special EDA Board Meeting - 6:30 PM
Call to order - 7:00 PM
Resident Forum
a. Citizen Appeal/Dave OIenchak/Pole Barn Removal - Building Inspection
ProclamationIDomestic Violence Awareness Month
Agenda Approval
I. Approval of Minutes (8-26-02 Budget Meeting; 8-27-02 Special Meeting; 9-3-02 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Tournament Application Form/North Suburban Mutual Aid Fire Tournament, Continued -
Engineering
4. Approve Change Order # l/00-43/Natures Run - Engineering
5. Approve Change Order #3/00-18/ Andover Boulevard ExtensionlEVP System for Traffic Signal -
Engineering
6. Authorize Appropriation for Capital Outlay Purchases - Finance
7. Approve Tobacco LicenselFestival Foods - Clerk
, \ 8. Authorize Park Improvement Carryovers/Wild Iris Park (02-6) & Sunshine Park (02-2) - Engineering
,~ 9. Authorize Change Order/O 1-13N erdin Street Trail Improvements (Supplemental) - Engineering
10. Declare Costs/Order Assessment RolI/02-1O/Ashwood Estates (Lots 2 & 3, Block 1)/SS & WM-
Engineering
11. Declare Costs/Order Assessment RoIll02-13/Prairie Acres Addition (Lots 1 & 2, Block 1 )/SS & WM-
Engineering
12. Reduce Letter of CreditJDeveloper' s Improvements/Devonshire Estates - Engineering
13. Approve Quotes/02-34/2002 Misc. Concrete Curb & Gutter (Supplemental) - Engineering
.14. Authorize Traffic Study/174th Lane NW & Bittersweet Street NW Intersection - Engineering
15. Approve Change Order # l/99-8/Municipal Well #8 - Engineering
16. Declare Costs/Order Assessment RoIll00-5A//2002 Mill & Overlayl7'h Avenue Area - Engineering
17. Approve Quotes/O 1-21rrrail on Hanson Boulevard (East Side) South of Crosstown Boulevard
(Supplemental) - Engineering
18. Accept Petition/02-37/2856 Bunker Lake Boulevard NW - Engineering
Discussion Items
19. Receive Anoka County Sheriff Department Monthly Report - Sheriff
20. North Metro Mayors Assoc. Membership Presentation - Administration
21. Public Hearing! Appeal of Denial of Peddler License - Clerk
22. Approve Fencing Quotes/O 1-2/Ball Field West of High School (Supplemental) - Engineering
23. Receive Resident Request/Ordinance # 1 09 Changes - Community Development
Staff Items
24. Multi-Family LicensingIMoratorium Update - Community Development
25. Schedule City Council W orkshops/2003-2007 CIP - Administration
. 26. Schedule City Council WorkshopNMCA Community Center Participation - Administration
V
Mavor/Council
Adjournment
0
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jo1m Erar, City Administrat01f&
FROM: Dave Almgren, Building Offical
SUBJECT: Citizen Appeal/Dave OlenchaklPole Barn Removal- Building Inspection
DATE: September 17,2002
INTRODUCTION
As per City Council request from the September 3, 2002 regular City Council meeting.
DISCUSSION
, Mr. Olenchak came in on September 5, 2001 to discuss the construction of the addition (which
was removed) and a connection that was constructed between the two existing pole barns. At
that time I advised him that he was in violation of city and state codes and he would have to
remove the connection. July 12, 2002 I talked to Mr. Olenchak by phone. At that time he
informed me that he had not and did not want to remove the connection. Which leads us to the
attached letters requesting City Attorney prosecution.
ACTION REOUIRED
For City Council information only.
Respectfully submitted,
~~~
Dave Almgren
Cc: Dave Olenchak 4643-159th Avenue NW
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LAW OFFICES OF
William G. Hawkins and Associates
2140 FOURTIl AVENUE NORTIl
Legal Assistant ANOKA, MINNESOTA 55303
WILLIAM G. HAWKINS T AMMI J. UVEGES PHONE (763) 427-8877
I FAX (763) 421-4213
BARRY A. SULLIVAN HOLLY G. PROVO E-MAIL HawkLaw1@aol.com
August 21, 2002
David E. Olenchak
4643 15Sth Avenue NW
Andover, MN 55304
Re: Violation of Andover Zoning Ordinance
Dear Mr. Olenchak:
I am writing as the Andover City Attorney concerning information I have received
from the City building official that you are in violation of Andover City Zoning
Ordinance No.8, Section 4.05. This ordinance prohibits the construction of
accessory buildings on lots less than 3 acres in size. An accessory building
connection between the two pole buildings on your property was constructed without
a permit and in violation of the City zoning.ordinance. I am writing to request that
you remove the connection between the two buildings within ten (10) days from the
date of this letter. Failure to comply will result in criminal prosecution. The
maximum penalty for the offense is a $1,000 fine and SO days in jail.
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I CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923
July 23,2002
David E. Olenchak
4643-159th Ave. NW
Andover, MN 55304
Dear Dave,
This letter is in response to our telephone conversation of July 12, 2002.
As you know the City Building Department has an issue with the building connection on
your pole barns. You constructed this connection without a building permit, which leads
us to the following situations:
1. We received a complaint that there was construction of an addition going on
without a permit. This was on the west side of the west building. You came
in and we discussed this and you removed that section. At that time I pulled
your house file out and we looked at the permits and drawing of the accessory
buildings and at that time you said you made the connection between the two
buildings without a permit. The date of this discussion was September 5,
2001. At that time we discussed that these buildings were pole barns with
sheet steel siding and that this is no longer allowed on lots less than 3 acres in
size, your lot is 1.04 acre. Therefore a permit could not have been issued for
the connection.
2. Ordinance number 8, section 4.05 Accessory Buildings and Structures, dated
July 19,1983.
B. The accessory building on a residential parcel with a lot area of 5 acres
or less but more than 1 acre shall not exceed the total square foot of
land cover of the principal structure.
The maximum allowable detached accessory building on lots between 1 acre
and 5 acres is 100% ofthe footprint of the principal structure (house). Your
house is 1100 square feet. Therefore the total allowable accessory building is
1100 square feet plus 440 square feet for detached garage is 1540 square feet.
\ The total square foot of your detached accessory building is 2792 square feet
, I without the connection added in.
,
I
3. Ordinance number 8, section 4.05 Accessory Buildings and Structures, dated
July 19,1983.
,
K. No permanent sheetmetal, painted or unpainted accessory building
shall be allowed on parcels of3 acres or less. The foregoing shall not
apply to painted and finished metal siding, normally used on
residential structures.
Your last pole barn was built in March of 1983, which was allowed.
Pursuant to the above city ordinance and the building code you are hereby ordered to
immediately remove the connection between the two buildings and have said connection
removed no later than August 9, 2002 or the city will proceed with legal action to force
compliance.
Sincerely,
~~~r
David Almgren
Building Official
,
cc: John Erar, City Administrator
Bill Hawkins, City Attorney
,
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'-J CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Vicki Volk, City Clerk
SUBJECT: ProclamationIDomestic Violence Awareness Month
DATE: September 17, 2002
INTRODUCTION
October is Domestic Violence Awareness Month.
DISCUSSION
F 'I
\.../ Alexandra House, Inc. has requested that Council support the Alexandra House by proclaiming
October as Domestic Violence Awareness Month. There will be a display of all proclamations at
the 8th Annual Candlelight Vigil on October 1,2002 that will be held at the Bunker Hills Activity
Center.
ACTION REQUIRED
Council is requested to proclaim October as Domestic Violence Awareness Month.
Respectfully submitted,
tLt-. ;)4
Vicki Volk
City Clerk
~~
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Domestic Violence Awareness Month
WHEREAS, the community problem of domestic violence has become a critical public
health and welfare concern in Anoka County; and
WHEREAS, a domestic violence is a crime, the commission of which will not be
tolerated in Anoka County and perpetrators of said crime are subject to
prosecution and conviction in accordance with the law; and
\VHEREAS, over 50,000 women and children have and will continue to access
assistance from Alexandra House, Inc., a domestic violence service provider; and
WHEREAS, domestic violence will be eliminated through community partnerships
of concerned individuals and organizations working together to prevent abuse while
at the same time effecting social and legal change; and
'\ WHEREAS, October is National Domestic Violence Awareness Month; and
" )
WHEREAS, during National Domestic Violence Awareness Month, Anoka County
organizations will inform area residents about domestic violence, its prevalence,
consequences and what we, as a concerned community can do to eliminate its
existence.
NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that I, Michael R.
Gamache, Mayor of the City of Andover proclaim October to be Domestic Violence
Awareness Month.
CITY OF ANDOVER
Michael R. Gan1ache, Mayor
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/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
FROM: Vicki Volk, City Clerk
SUBJECT: Approval of Minutes
DATE: September 17, 2002
INTRODUCTION
The following minutes have been provided by TimeSaver for approval by the City Council:
August 27, 2002 Special Meeting
/ '\ September 3, 2002 Regular Meeting
0
The following minutes have been provided by the City Clerk for approval by the City Council:
August 26, 2002 Budget Workshop
E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers
Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. Iffor any
reason you did not receive the e-mail version, please contact me.
ACTION REQUESTED
Council is requested to approve the minutes listed above.
Respectfully submitted,
dLd~
Vicki V olk
City Clerk
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/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratot'
Scott Erickson, City Enginee .
FROM: Todd Haas, Parks Coordinator
SUBJECT: Approve Tournament Application Form/North Suburban Mutual Aid Fire
Tournament, Continued - Engineering
DATE: September 17, 2002
INTRODUCTION
This item is in regards to retroactively waiving the City's tournament application fees for the
September 14th North Suburban Mutual Aid Fire Tournament as requested by the Andover Fire
Department.
DISCUSSION
The Andover Fire Department has made application for the use of Fields 5-8 at Sunshine Park on
Saturday, September 14, 2002. Since the Andover Fire Department won the tournament last
year, they are the hosts for this year's tournament.
The request to waive the tournament application fees for hosting the North Suburban Mutual Aid
Fire Tournament by the Andover Fire Department has been reviewed by the City's Park &
Recreating Commission. The Park & Recreation Commission is recommending waiving the
application fee for this event. The application fee amount is $824.00.
The refundable deposit fee of $250 for non-profit organizations is still required.
ACTION REOUIRED
The City Council is requested to retroactively waive the tournament application fees for the
North Suburban Mutual Aid Fire Tournament.
Respectfully submitted,
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TOURNAMENT APPLICATION FORM
.' (SOFTBALL & BASEBALL)
(Please print or type all information)
NAME OF TOURNAMENT: ~C:>R..","" ~... e"~R~ I\!\o.H-vco, .. ^" 0 ~\ll€ "n><.Ji2NA,,.......,,.... '"
TOURNAMENT SPONSOR: PvN Do V'"...(\ ;::::\\'te-. t>cfl'\ ( Nc>/t...... Ii'" p',,~ M./ ~-r-u4\t- F\-;O )
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TOURNAMENT DIRECTOR: ~ ~ ~WJ~
Note: The Tournament Director applicant or designee shall be on site at allt/mes during the duration of the
tournament.
. Check here if organization is located in Andover [)
TOURNAMENT ORGANIZATION: N..~.Iv\.!t t:.l ~e: T" "'.7 ... v..... -..... "\
TOURNAMENT DIRECTOR'S PHONE 7(, ~ 7(,.7 -z'l"',7 ::.e.t\ ~IZ. :'70 - o;zz. i
(home) (office) ...-
TOURNAMENT DIRECTOR'S ADDRESS: 15313 T""'>>~"i"'IlN ,., tT,"" C>o.v::..r,~ /VII\., .
n50,-!
DATES OF TOURNAMENT: 5-0"\ I 4 'I:li.
?ARK F::ES AND USAGE --
Fees are as follows: (Check A or B)
0 A. No Field Maintenance
~ Adult- S206tournament fee for the park (*), plus a S154.50 field usage fee per field
o Youth - $206 tournament fee for the park (*), plus a 877.25 field usage fee per field
for all youth organizations not affiliated with Andover youth
Nate: (*) This tournament fee Is used to secure the use of the field(s) and to pay for a City
employee to maintain the facilities throughout the tournament (upkeep of trash bins,
restrooms and building), The usage fee includes the use of the limer, lime and batter's box
during the duration of the tournament. The Tournament Director is responsible for
maintenance of fieid(s).
l.\ Number of fields to be used
Note: 1 day tournaments will be charged 75% of the tournament and field usage fee.
D B. With Field Maintenance
[j Adult - $515 tournament fee for the park (*), plus a $154.50 field usage fee per field
o Youth - $515 tournament fee for the park (*), plus a $77.25 field usage fee per field
for all youth organizations not affiliated with Andover youth
Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City
employee to maintain the facilities throughout the tournament (upkeep of trash bins,
restrooms and building) including the maintenance of fields. The usage fee includes the use
of the limer, lime and batter's box during the duration of the tournament.
- Number of fieids to be used
Note: 1 day tournaments will be charged 75% of the tournament and field usage fee.
Damaae Deposit Fees (Check A Dr B)
0 A. $500 Profit Organizations .
D B. $250 Non-Profit Organizations
Park usaoe as follows: (Check fields requested to be used)
, 1, City Hall Park Complex #1
/ D Diamond No.1 o Diamond No.3
D Diamond No.2 o Diamond No.4
2. Sunshine Park
:>[' Diamond No.5 ~Diamond No.8
"..'13=" Diamond No.6 ~iamond No.9
)El: Diamond NO.7 o Diamond No. 10
Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the
field usage fee for each additional field plus an administration fee of 10% penalty.
Note: Check box if tournament e:ltry fee is required. 0
Tournament entry fee per team \ 2.0 C>.. 0-0M f'f",p.rJ
All requests for tournaments must be submitted between January 3rd and the first Thurs,day of March and will be
considered by the Park and Recreation Commission meeting, which is the third Thursday of March. Any
tournament application after that will be on a space available basis and must be submitted at least eight weeks
prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made
less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than
eight weeks prior to the tournament date. For any late application, the late fees must also be subrnitted with the
application, including the penalty fee. Late applications must be approved by the Park and Recreation
Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be
consid=-red with City Youth Associations having first priority.
, A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the
/ tournal11ent date. Any equipment damaged or lost or any damage to City property by renter will be deducted from
deposit fee. The S500.00 (or the $250.00), less any money for damages, will be returned after inspection by the
Public Works Parks Supervisor.
. If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request
Attachment A.
The City Council has adopted the follOWing refund policy:
"rees for tournaments shall be paid no later than eight weeks prior to the'tournament date. If tile tournament is
cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-intoxicating Liquor License Fee will be
returned. In the event that another sponsor requests the use of the facilities after a tournament has been
cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus
any administrative costs incurred by the City."
If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be
obtained from and returned to the City of Andover, Park and Recreation Commission, 1685 Crosstown Boulevard
NW, Andover, MN 55304.
. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc,
· During the months of May & June, no more than three consecutive weekend tournaments in a row will
be allowed.
· Any organization that applies for use of a recreational facility will be required to pay a fee as determined
by the City Council for park security.
· There will be a fee for use of the cushman as determined by the Public Works Department.
/ Attached is Ordinance No. 229
NO METAL SPIKES
NO PETS
NO ALCOHOL ,
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DATE OURNAMcNT DIRECTOR (signature)
Revised 1/2/02
loumap1.doc( 12/19/00)
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator"~rV"
~ Scott Erickson, City Engineer
~
FROM: David D. Berkowitz, Civil Engineer III
SUBJECT: Approve Change Order #1I00-43/Nature's Run - Engineering
DATE: September 17, 2002
INTRODUCTION
This item is in regards to approving Change Order #1 to Project 00-43, Nature's Run for
additional work required on the site.
DISCUSSION
Additional work was required to construct the streets throughout the development. Sand was
removed from the building pads and placed in the street section to bring the grade up to the
design elevation. The developer is responsible to complete this work prior to the utility and
street construction and is aware the work was required. Also, curb boxes were lowered by the
existing house on Andover Boulevard. These curb boxes will be raised when homes are built on
that site.
BUDGET IMP ACT
This is part of the project and will be funded through assessments. The cost of this improvement
will be included with the total project cost and will be assessed back to the development.
ACTION REQUIRED
The City Council is requested to approve the resolution approving Change Order #1 for Project
00-43, Nature's Run.
Respectfully submitted,
Q~<;)
David D. Berkowitz
c.c. Avalon Homes, 843 W. Broadway Ave. Ste A, Forest Lake, MN 55025
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #-1. TO PROJECT NO.
00-43. NATURES RUN.
WHEREAS, the City of Andover has a contract for Project No. 99-8 with
.Erickson Construction Inc. of Burnsville. MN
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 00-43.
Adopted by the City Council of the City of Andover this 1ih day of
September , 2002.
J
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
SEP-13-2002 0'3:5'3 TKDA 551 2'32 0083 P.02
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.TKDA TOL TZ. KING, DUVALL, ANDERSON
AND ASSOCIATES. INCORPORATED
ENGINEERS. ARCHITECTS. PLANNERS '500 PIPER JAFFRAY PlAZA
444 CEDAR SmEET
SAINT PAUL, MINNESOTA 65101-2140
PHONE: 6511292.4400 FAX: 651/292-0083
August 3D, 2002
Erickson Construction, Inc.
13616 Pleasant Lane
Burnsville, Minnesota 55337
Re: Nature's Run Utility and Street Improvements
City Project No. 00-43
City of Andover, Minnesota
TKDA Commission No. 12335-02
Dear Sir or Madam:
Enclosed please find three copies of Change Order No.1 for the above referenced project in the
amount of $3,378.00. Please sign all three copies where indicated and return all three copies to
this office for further processing,
Sincerely,
C ? \ \
- ~
Paul T. Hornby, P.E.
PTH:mrk
Enclosures
cc: Dave Berkowitz, City of Andover
An Equal Opportunity Employer
SEP 13 2002 09:53 c..C::1 ,?Q? (ilClO'< Ll("')r:L' l7l",,)
=>t.t-'-l..)-~i:ji:j~ li:j;i:ji:j IKVH 651 292 0083 P.03
CHANGE ORDER
TOLTZ, KING, DUVALL. ANDERSON
AND ASSOCIATES, INCORPORATED
/ Engineers-Architects-Planners
Saint Paul, MN August 30. 2002 Corom. No. 1233 5-02 Change Order No. 1
To Erickson Construction, Inc.
for Nature's Run Utility and Street Improvements. City Project No. 00-43
for City of Andover,Minnesota
You are hereby directed to make the following change to your contract dated
April 16 . 2002. The change and the work affected thereby is
subject to all contract stipulations and covenants. This Change Order will
(increase) (ekcrca[3c) (net e:haRgc) the contract sum by Three Thousand Three
Hundred Seventy Eight 00/100 ($ 3.37B.00 ) .
This change order provides for changes in the work of this contract as follows;
The Developer's Contractor that performed the mass grading did not prepare the
street sub-grade to the plan grade. resulting in additional embankment in the
streets and emergency vehicle access at CSAH 78 (Hanson Boulevard) . The City
Contractor borrowed material from the site, outside of the rights-of-way. to
construct the street sub-grade to the plan grade profile. The Contractor, at
the City's request. abandoned in place four water services installed for
future development. Attached are the Contractor's labor and equipment costs
associated with the described work.
I NET CHANGE = $ 3,378.00
Amount of Original Contract $ 353,484.63
Additions approved to date (Nos. )
Deductions approved to date (Nos. )
Contract amount to date $ 353,484.63
Amount of this Change Order (Add) (DcEluct) (rle Change) $ 3,378.00
Revised Contract Amount $ 356.862.63
Approved City of Andover, Minnesota TOLTZ, KING, DUVALL, ANDERSON
Owner AND ASSOCIATES, INCORPORATED
By ~ Paul T. Bor~p~. ..
Approved White - Owner
Contractor pink - Contractor
Blue - TKDA
/
By
SEP 13 2002 09:54 651 292 0083 PAGE.03
SEP-13-2002 10:00 TKDA 551 292 0083 P.04
.
NATURE'S RUN UTILITY AND STREET IMPROVEMENTS
CITY OF ANDOVER, MINNESOTA
J TKDA COMMISSION NO. 12335-02
WORK ITEMS
Removed 4.Stand Pipes in Exist. Yard EA 4 $100.00 $400.00
Street Work
718102 Loader HR 1.00 $145.00 $145.00
7/10102 345B Cat Backhoe HR 4.00 $200.00 $800.00
7/10/02 D6H HR 4.00 $145.00 $580.00
7/11/02 345B Cat Backhoe HR 2.00 $200.00 $400.00
7/11/02 D6H Cat Dozer HR 2.00 $145.00 $290.00
Total Street Work $2.215.00
Work Performed on Access Rd.
03 Cat Dozer HR 2.00 $110.00 $220.00
1.5 Manhole Section EA 1.50 $74.00 $111.00
Foreman & Tools HR 6.00 $72.00 $432.00
Total Access Ad. Work $763.00
/
TOTAL WORK $3,378.00
J
TOTAL P.04
SEP 13 2002 09:54 551 292 0083 PAGE. 04
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CITY OF ANDOVER
j
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator,f'"
~ Scott Erickson, City Engineer
~
FROM: David D. Berkowitz, Civil Engineer III
SUBJECT: Approve Change Order #3/00-18/Andover Boulevard Extension/EVP System
for Traffic Study - Engineering
DATE: September 17, 2002
INTRODUCTION
This item is in regards to approving Change Order #3 to Project 00-18, Andover Boulevard
Extension for additional equipment required to improve the activation sight distance for the
traffic signal's Emergency Vehicle Preemption (EVP) system located at the intersection of
Andover Boulevard/Crosstown Boulevard.
DISCUSSION
This change order will provide a remote EVP detector mounted on a pedestal pole for emergency
response vehicles traveling northbound on Crosstown Boulevard. As the system is set up know
the EVP will not be activated until the emergency vehicles are close to the intersection of
Andover Boulevard and Crosstown Boulevard. Also, the EVP detector on the mast arm coming
east bound on Andover Boulevard shall be relocated down the arm to allow for the emergency
vehicles to properly activate the detector in an adequate amount of response time. Both these
changes will increase the activation distance for the emergency response system.
BUDGET IMP ACT
The traffic signal costs are funded by Municipal State Aid Funds and assessments to the Anoka-
Hennepin School District.
ACTION REQUIRED
The City Council is requested to approve the resolution approving Change Order #3 for Project
00-18, Andover Boulevard Extension.
Respectfully submitted,
j ?:;:~~
, )
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #-.l.... TO PROJECT NO.
00-18, ANDOVER BOULEVARD EXTENSION.
WHEREAS, the City of Andover has a contract for Project No. 00-18 with
W.B. Miller. Inc. of Elk River. MN
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 00-18.
Adopted by the City Council of the City of Andover this 1ih day of
September ,2002.
,
\ .' , CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
,
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\. -' ,
CHANGE ORDER
I 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 651.490.2000 800.325.2055 651.490.4190 FAX
City of Andover 8/29/02
OWNER DATE
00-18 3
OWNER'S PROJECT NO. CHANGE ORDER NO.
Andover Boulevard Extension ANDOVOO02.02
PROJECT DESCRIPTION SEH FILE NO.
The following changes shall be made tD the contract documents:
Description:
Add the following quantities & unit prices to the contract:
Item Unit Est. Quantity Unit Price Total Actual Cost
Advanced EVP Detector Modifications lump sum 1 $8,825.00 $8,825.00
Purpose of Change Order:
Add a quantity to the contract for modifications to the Advanced EVP Detector system (located on the traffic
signals at Crosstown Boulevard NW and Andover Boulevard NW) necessary to provide additional site distance
for eastbound and northbound emergency vehicles.
Basis of Cost: ~ Actual o Estimated
Attachments (list supporting documents)
1. Copy of a letter from John Gray at S.E.H. to Greg Holm at W.B. Miller explaining the need for modifications
to the Advanced EVP Detector system and also a request for a price quote for the modifications.
2. Price quote from W.B. Miller for Advanced EVP Detector modifications.
Contract Status Time Cost
Original Contract July 3, 2001 $1,730,577.58
Net Change Prior C. O. 's .1.. to .2 September 4, 2001 $428,519.25
Change this C.O. August 29, 2002 $8825.00
Revised Contract August 29, 2002 $2.167,921.83
Recommended for Approval: Short Elliott Hendrickson Inc. by
Agr~~~: Approved for Owner:
Byr ~~dg~ BY
TITLE TITLE
Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1
Q:\clienrs\a t\nndllv\OOO2\Chllnge Ort1er I.doc 12/0]
Short ElijaH Hendrickson Inc. . Your Trusted Resource . Equal Opportunily Employer
~seJ 3535 Vadnais Center Drive, St. Paul, MN 55110.5196 651490.2000 651490.2150 FAX
architecture . engineering . environmental . transportation
/
August 21, 2002 RE: Andover, Minnesota
Traffic Signal System
Crosstown Blvd at Andover Blvd
City Project No. OO-IS
SEH No. A-ANDOVOO02.01
Greg Holm
W.B. Miller, Lne.
6701 Nonis Lake Road NW
Elk River, Minnesota 55330
Dear Mr. Holm:
On behalf of the City of Andover, we are requesting from you a price quote for completing
modifications to the Emergency Vehicle Preemption (EVP) system, on the recently completed
signal installation at Andover Boulevard and Crosstown Boulevard. Per discussions with the City
and the City Fire Department, as well as a site visit to confinTI preferred EVP operation, the
following work needs to be completed on the EVP system prior to finalizing the project.
/ I. Relocate the inplace EVP detector on mast arm I (southeast comer) from the end of the mast
arm onto the mast arm pole (on the ISO-degree side of the pole). This is to provide additional
sight distance for eastbound emergency vehicles. The existing cable can be used for this work,
and the inplace EVP indicator light can remain located on the end of the mast arm.
2. Fumish and install an advance EVP detector for northbound emergency traffic. This new
detector would be installed on a contractor fumished pedestal pole, approximately 250 feet
south of handhole 4 (and behind the inplace Signal Ahead sign). A new 3/c#20 cable from the
controller cabinet to the new pedestal pole, and approximately 250 feet of new conduit (l W'
rigid steel or 2" non metallic are acceptable conduit types) will be required for this installation.
A new PVC handhole will also be required to be fumished and installed next to the pedestal
pole.
If the price quote for this work is acceptable to the City of Andover, the City will issue a change
order for this work. The City of Andover will authorize you to begin this work after verbal
approval of the proposed cost (note that the City Council will need to approve the change order, but
the City wants to have this work completed as soon as possible).
The City has stressed to me that they want these EVP installations completed as soon as possible.
Desirable completion date of this work would be prior to school opening on September 3, 2002.
Please provide a proposed schedule for completion of this work to me along with your price quote.
/
Short Elliott Hendrickson Inc. Your Trusted Resource . Equal Opportunity Empioyer
Greg Holm
August 21, 2002
Page 2
/
Please provide this price quote to me by Friday, August 23, 2002 if possible. We will forward this
quote on to the City of Andover for their review, and will contact you soon thereafter with the
City's response to your quote.
If you have any comments or questions related to this proposed work, please feel free to call me at
6S 1.490.2073. Thank you in advance for your immediate attention to this matter.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
9{~( c~
John M. Gray, P.E. ~ .
Project Engineer
Jmg
c: Granite Ledge Electrical Contractors, Inc.
David Berkowitz, City of Andover
Al Bradford, Anoka County Highway Depl.
'\ Chad Setterholm, SEH
n: \ I projcCI\a-e\anJo ver\OOO2 ~ vpJJd. dOl
/
/
FAX NO. :763-241-0580 Aug. 23 2002 10:10AM Pi
FROM :WB MILLER -..
W. B. Miller, Inc.
, 6701 Norris Lake Road N. W. Elk River Minnesota
Phone (763) 241-0397 Fax (763) 241-0580
F ACSI~E TRAi.'iSMISSION
Pages ~r:.ver I
2002
Date ~.;)
Time i~:JS;:am pm
Deliver To: SE.H - C h",-ol S- <;> ~r- hel rn
I
From: C- hu.~ ~
.
Comment: tvk" S;o,""
A" d 0\:..,_ 0.1.;. J
A. oJ. ,,"'.... c~ <I ~vp 1)<:," -1-< <: 1",.... Ihc;.d if;... qi-:--s
Note to Facsimile Operator: Please deliver this facsimile tran'm"lission to the above addresse.
If you did not receive all of the pages in good condition please
advise us at your earliest convenience.
Thank you.
/
u
, "
~, ----) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Authorize Appropriation for Capital Outlay Purchases
DATE: September 17,2002
INTRODUCTION
The Finance Department has reviewed the 2001 General Obligation Equipment Notes' Fund and
has determined that after all contemplated purchases have been completed leaving a residual
balance of approximately $26,000.
'\ DISCUSSION
'. /
The proceeds of the 2001 General Obligation Equipment Notes need to be fully spent within
eighteen months of issuance to avoid arbitrage liability. Finance is recommending that the
residual proceeds be used for two capital purchases that are contemplated as part of the 2003
General Obligation Equipment Notes and where acting now on those purchases would yield
some total purchase and on-going maintenance savings if done yet this fall. The two purchases
are as follows:
- John Deere 4710 utility tractor used primarily for park maintenance. This tractor was
rented over the summer and the City has the ability to reduce the purchase price by the
rental fee from the State contract price. $15,000 would be allocated to this purchase.
- Replacement of two rooftop HV AC units at City Hall that are no longer functioning
properly and are in need of replacement. Replacement yet this fall would yield utility cost
savings through the winter, on going service costs, and would assure that reliable units
are in place over the coming winter. $11,000 would be allocated to this purchase.
BUDGET IMP ACT
Funds are available in the 2001 General Obligation Equipment Notes' Fund and the
aforementioned purchases are qualifying purchases. Furthermore the purchases will allow for
" more flexibility as the City reviews purchases for the 2003 General Obligation Equipment Notes.
,_./
Mayor and Council Members
, I September 17, 2002
Page 2 of2
ACTION REOUIRED
The Andover City Council is requested to authorize appropriation for the aforementioned capital
purchases.
,
GJ
~ ) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator1~
FROM: Vicki Volk, City Clerk
SUBJECT: Approve Tobacco LicensefFestival Foods
DATE: September 17, 2002
INTRODUCTION
Marie K. Aarthun!Knowlan's Super Markets, Inc., has applied for a tobacco license for the
Festival Foods at 2218 Bunker Lake Boulevard.
DISCUSSION
The application has been completed and the appropriate license fee has been paid.
ACTION REQUIRED
The City Council is requested to approve a tobacco license for Festival Foods, 2218 Bunker Lake
Boulevard NW, for the period October 30, 2002 through December 31, 2002.
Respectfully submitted,
iLL- !J.~
Vicki Volk
City Clerk
,
@
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Emr, City Admini_to~
Scott Erickson, City Enginee
FROM: Todd Haas, Parks Coordinator
SUBJECT: Authorize Park Improvement CarryoverslWild Iris Park (02-6) & Sunshine
Park (02-2) - Engineering
DATE: September 17,2002
INTRODUCTION
This item is in regards to the carryover of $15,000 that was approved as part of the 2002 CIP for
the purchase of playground equipment at Wild Iris Park and $10,000 that was approved as part of
the 2002 CIP for the installation of a small shelter at Sunshine Park.
DISCUSSION
Attached is the request from the neighborhood to carryover the $15,000 for Wild Iris Park to allow
time for the neighborhood to solicit donations which already have been coming in to the City.
City Staff and the Park & Recreation Commission would also like to carryover the $10,000 that
was approved as part of the 2002 CIP for a picnic shelter at Sunshine Park near the west parking
lot. In 2002 a grant was submitted to provide a $10,000 match for the construction of the shelter.
The State grant was not received for this improvement. It is recommended to carryover the
$10,000 from 2002 to supplement the 2003 CIP, which identifies the additional funding necessary
to complete this project.
The Park & Recreation Commission reviewed the request at their September 6, 2002 meeting and
has recommended approval of the request.
BUDGET IMP ACT
None, as the funds are recommended to be carried over until next year.
ACTION REOUIRED
The City Council is requested to approve the carryover of $15,000 for Wild Iris Park (playground
equipment) and $10,000 for Sunshine Park (picnic shelter) to 2003 as recommended by the Park &
Recreation Commission.
Respectfully submitted,
t1'L~
, CJ'Z - t:.
~-,,-"", I RECEIVED ~
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.' Our neighborhood needs your help. As you all must know, after years of gomg to city
council meetings, we are finally getting a park! (Hoorah, Hoorah!) With additional funds
from our neighbors and neighborhood businesses, we can go ahead as planned to get our
new:
iT}'! i fl, ~~ t!l 11
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Our goal is to raise $5,000. If each neighbor in our neighborhood and neighborhood
businesses would donate, we could easily reach this goal. All donations are tax-
deductible. We can accept cash, but would prefer if you would make a check out to the
City of Andover (put Wild Iris Park Donation in the memo).
. H<?r additional information, call: Carla at 421-7650, or Betsy at 323-7948.
, / PARK PLA\.CE
'G~. ,'~' ~..-._.." .,-?-.- r ~ Valerie Holthus,
t"-" r: ;:.::r.'1 Q~ l' lilt \~i~1 r:... t L.J I !
t ,[. ,-'G_\.-f'~)--" ~,-j.!tl('~ ",\...-'';' ~ Park Commission Member
~.._ ~- I j~ Shadowbrook
[: ;n it fC'!- ~vnl'r
__ _.' -'" _,,-. I.... ''-~c .-t,.J;;.
. '" ~,...., 1;~ I .........l~. ..-... (; ~ r\!eighborhood Bui!ds
1-',.::>10-!", P'J' I E()\.jn; Theit'" Own ra!"k
~.Ll~J; _"(10-::_" '- '1..L.;. ,,_l _ '"-,~ II-
'- ' One Fall evening in 2001 Dorrie Pe-
terson, a resident of the Shadowbrook
Development in southeast Andover,
If .c -,!..it.~ ,..". - n _....:n .: "'~- attended a meeting of the Park & Pictured left to right/frrmt row: Dave Nelson, Kent Peterson,
Ii r. ['leV ('ill ,,,n 1 Recreation Commission starting a Randy Hobnes Back row: Dome Petel"son, Jeff Schwingha",,,,er.
JI,~ ! N ; , I "".I C" < ~ U! "-J' -!l
_....... _'-''''; .""......1.:-.'- , ......., chain of events, which resulted in the Stet'e Johnson, Gerry RuppelillS, Cindy Holmes
n", ,.."n~l "'VPi ....:::::,~ ~~, creation of a new park in the Shad-
""V ! (.1:JL \ I ./ /: owbrook neighborhood. After attending additional Park & Recreation planning meetings, the
J ' :-;',~! ~If'
Park & Recreation Commission agreed that the residents could assemble the playground equip-
If you weren't here when we ment themselves to obtain more equipment with the money saved by doing it themselves.
Shadowbrook neighbors then met several times and decided what their needs and wants were,
stopped by, please mail your and with the help of City staff and the playground equipment manufacturer, tbey were able to
donation to: obtain $4,000 worth of additional equipment for the parle.
There were 10 neighborhood volunteers ready the day the equipment arrived along with the
Andover City Hall playground equipment company representative. Installation started at 8:00 a.m. and the total
project was done by 3:00 p.m. The neighborhood residents then adopted the park through the
Park Commission "Adopt-A-Park" Program.
'185 Crosstown Blvd. NW The Parle & Recreation Commission would like to congratulate the Shadowbrook neigbbor-
'. / hood on working together and building their own park. We would also like to thank Dorrie
Andover, MN 55304 Peterson for spearheading the neighborhood park project and organizing the volunteers!
Thank you!
(3
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Emr, City Admini't<atot'
Scott Erickson, City Enginee
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Approve Change Order/Ol-13Nerdin Street Trail Improvements
(Supplemental) - Engineering
DATE: September 17,2002
INTRODUCTION
This item is in regards to authorizing a change order with one of the contractors that is already
under contract with the City for construction of pedestrian trails in the vicinity of the Rum River
Elementary School.
DISCUSSION
Per Council direction, the project design has been completed for the construction of a trail along
the east side of Verdin Street from Innd Avenue to I 69th Lane (Trail A) and the construction ofa
trail from 168th Lane to the southerly border of the Oak View Middle School site (Trail B). Staff
is currently obtaining pricing for this project from two contractors who are currently under
contract with the City.
BUDGET IMP ACT
The funding for this project is identified in the 2002 CIP in the amount of $100,000. The
funding allocation is identified in the City Trail Fund.
ACTION REQUIRED
Upon receipt of the contractors pricing for this project, the City Council will be requested to
approve a change order for the construction of trails near the Rum River Elementary School area,
Project 01-13. Once the quotations are obtained the supplemental infonnation will be presented
at the City Council meeting for the City Council's consideration.
Respectfully submitted,
*~
Todd aas
Q .
Regular Andover City Council Meeting
Minutes - May 2J, 2002
, \ Page 16
'-~
MOTIONby Trude, Socondod by Orttel, tn Approve Item No. 23 (Approve T,ail A and T,ail B and t
direct staff to move forward with ordering the plans and specs and authorizing staff to work with the
property owner on the purchase of the easement, See Resolution R087 -02). Motion carried 4 ayes, 1
nay (Jacobson).
ORDER TRAIL IMPROVEMENT/Ol-21mANSON BOULEVARD & CROSSTOWN
BOULEVARD INTERSECTION
. Erickson stated the City Council recently discussed trail improvements along certain sectio df
H on Boulevard and Crosstown Boulevard. In conjunction with the reconstruction f the
Hanso Crosstown intersection, a trail was recommended to be constructed along the e t side of
Hanson ulevard south of Crosstown Boulevard to 150th Lane. By constructing ail at this
location it w d provide a safer route for the schoolchildren to get to the crosswalk t are currently
using the shoul along Hanson Boulevard.
Mr. Erickson stated th stimated cost for the Hanson Boulevard trail segm twas $20,000, which
was not identified in the
'\ Councilmember Trude stated if re was a trail put in, the kids we d not need to cross the road.
'-) They could follow the trail to the sto . ght or ifthey were going to akView, they would not need to
cross at all. Mr. Erickson stated that school walkers and Ith all the activity in the area, this
would provide a safer connection. Counc ember Trude ted they would be collecting a lot of
trail money from new developments to the we of the ar in the next year or two.
Mayor Gamache asked if this was all on the Mr. Erickson
stated this was true.
Councilmember Orttel asked when they w intersection light. Mr. Erickson
stated they would be starting in June.
Councilmember Jacobson asked Mr ickinson where the money would c e from for the trail. Mr.
Dickinson said the money was ming from the interest earnings on the p yement management
transfer. He recommended C cillook at designating interest earned on tho dollars to pay for
this project.
Councilmember Trud ked if staff would research the other two trail sections. Mr. EriCK n stated
they would do an a Itional analysis on the other two trail sections and approach the property 0
and explore thei nterest in an easement purchase from them for the trail. Councilmember T
asked if staff uld check with the County about paving a shoulder where the trail ends if they could
\ not get the ements.
,
, ~ ;'
~- ~ of,
~.
RUM RIVER ELEMENTARY
,-- \
\- ~ SCHOOL PROPOSED TRAILS
---
172ND A\ E
I-
W
a:::
I-
en
z
a:::
w
>
RUM RIVER
ELEMENTARY
SCHOOL
MAIN ENTRANCE
168TH L
"\
'--../
..ayout Name: LAYOUT! Project Location: H:\DRAFTING\lAKE\GIS\RUMRIVERTRAl15.APR Date Printed: 05/16/2002 - 03:21:32 PM
0
CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
t:;/
CC: John Erar, City Administratoll
Scott Erickson, City Engineer~ C
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Declare Costs/Order Assessment Roll/02-10/Ashwood Estates (Lots 2 & 3, Block
l)/SS & WM - Engineering
DATE: September 17, 2002
INTRODUCTION
This item is in regards to declaring cost and ordering the assessment roll for Ashwood Estates (Lots
2 & 3, Block 1), Project 02-10.
DISCUSSION
The property owner has petitioned for the improvement. This item is the first step as required by law
to be able to levy the assessment to the property.
The proposed assessment is based on 2002 rates and they are as follows:
Sanitary Sewer
Sanitary Sewer Area Charge [1.22 acres(**) - 0.03 acres(*)) x $1,215 per acre = 1,445.85
Note: (**)Lot 1, Block 1 was previously assessed 0.28 acres,
Total area of plat of Ashwood Estates is 1.5 acres.
(*)Credit for area below the 100 year flood elevation
Connection Charge $331 per unit x 2 lots (Lots 2 & 3) = $662
Note: Lot 1, Block 1 was previously assessed.
Lateral Charge 172.76 ft. x $33 = $5.701.08
TOTAL $7,808.93
Mayor and Council Members
September 17, 2002
Page 2 of2
Watermain
Watermain Area Charge [1.22 acres(**) - 0.03 acres(*)] x $1,821 per acre = 2,166.99
Note: (**)Lot 1, Block 1 was previously assessed 0.28 acres,
Total area of plat of Ashwood Estates is 1.5 acres.
(*)Credit for area below the 100 year flood elevation
Connection Charge ($1,987 per unit) x 2 lots (Lots 2 & 3) = $3,974
Note: Lot 1, Block 1 was previously assessed.
Lateral Charge 172.76 ft. x $33 = $5,701.08
TOTAL $11,842.07
The total proposed assessment for sanitary sewer and watermain is $19,651.00.
Note: Streets and storm sewer were previously assessed under Project 94-3.
Total proposed estimated cost per unit = $9,825.50/10t (2 units/Lots 2 & 3)
BUDGET IMP ACT
The $9,825.50 per unit would be assessed to Lots 2 & 3, Block 1, Ashwood Estates.
BUDGET IMP ACT
This is proposed to be assessed to the property over a five year period.
ACTION REOUIRED
The City Council is requested to adopt the resolution declaring cost and ordering preparation of
assessment roll for Project 02-10, Ashwood Estates (Lots 2 & 3, Block 1).
Respectfully submitted,
~{~
cc: Kevin Tramm Construction, Inc., 3585 Lexington Ave. N. #173, Arden Hills, MN 55126
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF
ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER &
WATERMAIN, FOR PROJECT 02-10, ASHWOOD ESTATES (LOTS 2 & 3,
BLOCK 1 ).
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, the expenses incurred or to be incurred in the making of such
improvement amount to $ 19,651.00 so that the total cost of the improvement
willbe$ 19.651.00
1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover, MN: The portion of the cost of such improvement to be paid by the
City is hereby declared to be $ 19.651.00 the amount to be assessed
against benefited property owners is declared to be $ 19,651.00.
2. Assessments shall be payable in equal annual installments extending over a
period of 2- years. The first of the installments to be payable on or before the
1 st Monday in January 2003 , and shall bear interest at the rate of 6
percent per annum from the date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate
) the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land within the district affected, without regard
to cash valuation, as provided by law, and she shall file a copy of such
proposed assessment in her office for public inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the
Council thereof.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 1 ih day of September ,2002, with
Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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Andover City Engineer
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Municipal Improvements
Dear City Engineer:
We do hereby petition for improvements of~atermain, sanitary,~ew~storm
sewer and streets (circle one or more) with the costs of the improvement to be
assessed against my benefitting property.
, Said petition is unanimous and the public hearing my be waived. We would like to
" J be assessed over a 5 year period.
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P rt ~ j<::BVIN ~M C<>N<;.1'12.loH:' TI ON \ "" c. .
rope y wner ~S'I&.'"
Address '5<;"'SS" ~/..,~H """"""" ~ 7I-f1~ "'IU~'" "~4~'1 ,.,...
City, State, Zip
Phone (Home) fo-S"I- '"~~ -~/.."
(Work)~I:.fBI- a 1~
Asflwooo ES7ATES
@
/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Enrr. City Adminhrtmtot
Scott Erickson, City Enginee
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Declare Costs/Order Assessment RoII/02-13/Prairie Acres Addition (Lots 1 &
2, Block 1)/88 & WM - Engineering
DATE: September 17, 2002
INTRODUCTION
This item is in regards to declaring cost and ordering the assessment roll for Prairie Acres
Addition (Lots 1 & 2, Block 1), Project 02-13.
/ DISCUSSION
The property owner has petitioned for the improvement of connecting to the City sanitary sewer
and water systems and has waived the public hearing. This item is the first step as required by
law to be able to levy the assessment to the property.
The proposed assessment is based on 2002 rates and they are as follows:
Sanitary Sewer
Sanitary Sewer Area Charge [0.86 acres - 0.09 acres (*)] x $1,215 per acre = $935.55
Note: (*) Credit for area below the 100 year flood elevation.
Connection Charge $331 per unit x 2 lots (Lots 1 & 2) = $662
Lateral Charge 160.04 ft. x $33 = $5.281.32
SANITARY SEWER TOTAL $6,878.87
Watermain
Watermain Area Charge [0.86 acres - 0.09 acres (*)] x $1,821 per acre = $1,402.17
Note: (*) Credit for area below the 100 year flood elevation.
I
Mayor and Council Members
September 17, 2002
/ Page 2 012
Connection Charge ($1,987 per unit) x 2 lots (Lots 1 & 2) = $3,974
Lateral Charge 160.04 ft. x $33 = $5,281.32
W ATERMAIN TOTAL $10,657.49
The total proposed assessment for sanitary sewer and watermain is $17,536.36.
Note: Streets and storm sewer were previously assessed under Project 94-3.
Total proposed estimated cost per unit = $8,768.18/10t (2 units/Lots 1 & 2)
BUDGET IMP ACT
This is proposed to be assessed to the property over a five year period.
ACTION REOUIRED
The City Council is requested to adopt the resolution declaring cost and ordering preparation of
/ assessment roll for Project 02-13, Prairie Acres Addition (Lots 1 & 2, Block 1).
Respectfully submitted,
~~
cc: Scott Wold, SW Wold Construction, Inc., 901 West Highway 10, Suite 107, Anoka, MN
55303
, J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF
ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER &
WATERMAIN, FOR PROJECT 02-13, PRAIRIE ACRES ADDITION (LOTS 1 &
2. BLOCK 1).
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, the expenses incurred or to be incurred in the making of such
improvement amount to $ 17.536.36 so that the total cost of the improvement
will be$ 17.536.36
1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover, MN: The portion of the cost of such improvement to be paid by the
City is hereby declared to be $ 17,536.36 the amount to be assessed
against benefited property owners is declared to be $ 17,536.36
2. Assessments shall be payable in equal annual installments extending over a
period of 2- years. The first of the installments to be payable on or before the
1 st Monday in January 2003 , and shall bear interest at the rate of 6
percent per annum from the date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate
the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land within the district affected, without regard
to cash valuation, as provided by law, and she shall file a copy of such
proposed assessment in her office for public inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the
Council thereof.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 1ih day of September ,2002, with
Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
/
Victoria Volk - City Clerk
Jan.ZI. ZUUZ :J: I bPM No.~:Jb4 p. '!.
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January 21,2002
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Andover City Engineer
1685 Crosstown Boulevard NW ,
}uadov~,~. 55304
-
RE: Municipal Improvements / 'pr~irie Acres - Lots 1". & 2 of Blqck I
-
Dear City Engineer: .
.
We do hereby petition for improvements ofwatermainand sanitary sewer with the
costs of the improvements to be assessed against my benefiting'property..
- ' ,
\ Said petition is unanirp.ous and the publi~ hearing may be waived. Also, I waived my
'--~ rights to an assessment hearing. We would l~ke tobe assessed bver a 5 ~ear period.
,
, .
Sjncerely~ ,
- . /IlL !fllJP -
,
Scott Wold ,
- -
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901 West Highway 10, Suite 107 .0 . Anoka, MN 55303' 0 763/323-7704 0 fax 763/323-7708
-
JRN 21 2002 14:13 PRGE.02
~
@
I CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
Scott Erickson, City Enginee
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Reduce Letter of CreditlDeveloper's ImprovementslDevonshire Estates -
Engineering
DATE: September 17,2002
INTRODUCTION
This item is in regards to a request from Creekside Homes, LLC to reduce the developer's letter
of credit for the developer's improvements for Devonshire Estates.
DISCUSSION
Attached is Page 5 from the development contract that the City entered into with the developer.
As the developer completes their improvements, the letter of credit can be reduced. The grading
of the site is nearly completed. There are a few items in regards to the utility and street
construction that are not completed that have been forwarded to the developer. The as-built and
certification of grading will have to be submitted to the City by the developer's engineer after all
the items have been completed along with the surveyor's certification that all lot comers for the
entire plat have been placed.
Letter of Amount Reduce
Credit Available To Reduction
Devonshire Estates 01-04 $10,177.00 $5,000.00 $5,177.00
ACTION REQUIRED
City staff is recommending the City Council reduce the Letter of Credit 01-04 for Devonshire
Estates to $5,000.00.
Respectfully submitted,
~~~
I
cc: Randi Erickson, Creekside Homes, LLC, 241 Jackson Street, Anoka, MN 55303
. {;"
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as follows:
Description of Estimated Date to be
Improvements Cost Completed
1. Erosioo Control & Tree Protection $500.00 (h-GJi ng
2. Iron rburet1tS & $400 .00 .1Jne 15, 2002
Certification of Placarerrt
3. lhding Certification, $8,,009.00 ;u:x:o JJne 15, 2002
Q-lbing, As-atilts
4. Installation of Street Lights ro.OO .lre 15, 2002
5. Tree Famval ro.OO JJne 15, 2002
6. Installation of Utilities & ~:;;effl. erJ 0.00 J:tRe IS, 2002 '
Streets
7.
8.
-
-
Total Estimated Construction Cost 2.q()O.oo
For Developer's Improvements: $ ..E.flJ.'l"l1 f\Rr n~' ,.....0
,
Estimated Legal, Engineering and "i3~, DC:>
Administrative Fee (15%) $ 1,4~.OO as",". 00
Total Estimated Cost of Developer "3:1 ; S".OD
Improvements $ ee,SJ4.oo 67W.~C.
$"000.00
Security Requirement (150%) $ --81,fm.OO 1C,'"'f"i'.Oo
M. Construction of Developer's Improvements:
1. Construction. The construction, installation, materials and
equipment shall be in accordance with the plans and
specifications approved by the City.
2. Inspection. All of the work shall be under and subject to the
inspection and approval of the City and, where appropriate, any
other governmental agency having jurisdiction.
3.. Easements. The Developer shall dedicate to the City, prior to
approval of the final plat, at no cost to the City, all permanent or
temporary easements necessary for the construction and
5
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.
@
, , CITY OF ANDOVER
, - I
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City AdministratorV
FROM: Scott Erickson, City Engineer
SUBJECT: Approve Quotes/02-34/2002 Miscellaneous Concrete Curb & Gutter
(Supplemental) - Engineering
DATE: September 17,2002
INTRODUCTION
The quotes for this project are due on Monday, September 16, 2002. The item will be presented
to the Council at the meeting.
Respectfully submitted,
, dd"~
' J
Scott Erickson
. , :
@)
CITY OF ANDOVER
,
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer
SUBJECT: Authorize Traffic Study/174lh Lane NW & Bittersweet Street NW
Intersection - Engineering
DATE: September 17, 2002
INTRODUCTION
The City Council is requested to authorize staff to conduct an intersection study for the
intersection of 174th Lane NW and Bittersweet Street NW.
DISCUSSION
City staff has received concerns from residents in the area of the 174th Lane/Bittersweet Street
, intersection. An intersection study will assist in identifying issues and possible solutions relative
to the traffic concerns at this intersection.
ACTION REOUIRED
The City Council is requested to authorize staff to conduct an intersection study for the
intersection of 1 74th Lane NW and Bittersweet Street NW.
Respectfully submitted,
Scott Erickson
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, CITY OF ANDOVER
J
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator
FROM: Scott Erickson, City Engineer
SUBJECT: Approve Change Order #1/99-8/Muncipal Well #8 - Engineering
DATE: September 17,2002
INTRODUCTION
The City Council is requested to approve Change Order #1 for Project 99-8, Municipal Well #8.
DISCUSSION
During the drilling of Well #8 the City's well driller, E.H. Renner & Sons, has encountered a soft
glacial deposit which does not allow them to continue with the drilling of the well. To remedy
this situation it is necessary to install additional well casings through this formation and to add an
eighteen inch liner to the well. The eighteen inch liner will provide separation of the aquifers
and also add to the long term life of this well.
BUDGET IMPACT
The funding for this work will be from the 2001 PIR Bond Issue, which will be reimbursed by
the Trunk Water Fund.
ACTION REOUIRED
The City Council is requested to approve the resolution approving Change Order #1 for Project
99-8, Municipal Well #8.
Respectfully submitted,
Cl?~fr
, /
)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #--1- TO PROJECT NO.
99-8. MUNICIPAL WELL #8.
WHEREAS, the City of Andover has a contract for Project No. 99-8 with
E.H. Renner & Sons of Elk River. MN
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 99-8.
Adopted by the City Council of the City of Andover this 1ih day of
September ,2002.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
/
CHANGE ORDER
JM. ....
..., CITY OF ANDOVER
Andover, MN September 6 , 2002. Change Order No.--.L
To E. H. Renner & Sons. Inc.
For Municipal Well NO.8
For City of Andover
You are hereby directed to make the following change to your contract dated
July 15, 2002. The change and the work affected thereby are subject to all contract
stipulations and covenants. This change order will (increase) (decrease) (no ch:mge)
the contract sum by Twenty Four Thousand One Hundred Seventy-Five and 00/100
Dollars ($24,175.00)
This change order provides for the following extra work:
Well design changes to accommodate unforeseen geological and hydraulic conditions
(See attachment for more detail).
TOTAL CHANGE ORDER NO.1 $24,175.00
Amount of Original Contract $119,300.00
Additions approved to date (Nos. ) $ 0.00
Deductions approved to date (Nos. ) $ 0.00
Contract amount to date $119.300.00
Amount of this Change Order (Add) (Deduct) (No Ch:mge) $ 24,175.00
Revised Contract Amount $143.475.00
Approval City of Andover Approval E.H. Renner & Sons. Inc.
Owner Contractor
By By ~"L ?:. I tJ-~
City Engineer Date
Date, '-Lo"C...
i >-
l H. Renner B Sons WELL DRILLING FOR FOUR GENERATIONS
15688 JARVIS STREET N.W.I ELK RIVER, MN 55330
PHONE: (763) 427-6100 I FAX: (763) 427-0533
JOl?PORATED
.,
26 August 2000 ttC~V
/
CITY OF ANDOVER
1685 Crosstown Blvd Nw
ANDOVER, MN 55304
ATTN: Mr. David Berkowitz
(763) 767-5133, (763) 755-8923 fax
SUBJECT: ANDOVER WELL #8
RE: WELL DESIGN CHANGE
(REQUEST FOR CHANGE ORDER #1
Dear Sir,
The driller has run into a soft portion of the Franconia formation that is collapsing in as we drill 30"
open hole. n will be necessary to install 24" steel inner liner to case off this soft spot. We are
estimating a depth of 200ft from information obtained from the gamma long on test well.
The 30" casing has come to refusal at 142ft and open hole was drilled to 197ft. We expect to drill
and drive 24" casing to about 200ft and grout the 30" x 24" in place. Continue to drill 24" open
hole to full depth, gamma log the hole and determine where to set the 18" liner.
This change in design is due to the geologic and hydraulic conditions which could not have been
foreseen or predicted. The amount of 18" casing and cement is not an absolute number at this time.
I will provide you an estimate for this change order but the actual number will be determined after
we drill past the 200ft mark.
Drill & drive 30" casing an additional 22ft @ $225.00/ft $ 4.950.00
Delete 190ft 000" open hole@ $60.00/ft SI1,400.00-
Furnish & place 24" casing to 160ft (deduct 15ft @ $60/ft) S; 900.00-
Drill & drive 24" casing to 200ft (add 40ft @ $200/ft) $ 8,000.00
Drill 24" open hole 200ft to 375 (add 175ft @ $55/ft) $ 9,625.00
Furnish & place 18" casing to 210ft (add 21Oft@ $48/ft) $10,800.00
Backfill open hole 20yds @ $1 O/yd $ 2,000.00
Install neat cement grout (lOyds for 30" x 24")
. Install neat cement grout (1 Oyds for 24" x 18") no change
:->.. Bail20yds from well @ 55/yds $ LIOO.OO
TOTAL NET CHANGE $24,175.00
An Equal Opportunity Employer
0" Ot
1
I will send the Minnesota Department of Health a request to approve this design change. It is
unfortunate that this has happened but it could have created a more serious problem if we were
350ft down and the tools were entrapped. We would be looking for a new location for this well.
I need to order this pipe out as soon as we get your approval. I will send a letter requesting this
design change to the MDH and copy you. As soon as we get their letter of approval, I will fOIWard
it to you.
Sincerely Submitted,
~~ .Gr.... - .
, -
<R.9gerCE. P\f?nne;~ Jr19rr-1JC
E.H. REi'~NER & sm;s. INC
CERTIFIED Master Ground Water Contractor
Minnesota License #71015
.
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Emr, City Mmini_tt
Scott Erickson, City Engine
FROM: David Berkowitz, Civil Engineer III
SUBJECT: Declare Costs/Order Assessment RolI/OO-SA/2002 Mill & Overlay/7th Avenue
Area - Engineering
DATE: September 17,2002
INTRODUCTION
The City Council is requested to declare the costs and order the preparation of the assessment roll
for City Project OO-SA, 2002 Mill & Overlay/7th Avenue Area.
I
DISCUSSION
The 2002 Mill & Overlay/7th Avenue Area project has been completed and the cost for the
concrete curb and gutter is being assessed to the benefiting properties in concurrence with the
429 assessment process. The initial estimated assessment for each property (for the concrete
curb & gutter) was $1999.30. The final cost for the concrete curb & gutter is $1,924.37 per lot.
After declaring the costs the assessment role will be prepared and presented to the City Council
for approval.
BUDGET IMPACT
The City costs will be funded by the Road & Bridge Fund with the balance of the project being
funded from assessments to the benefiting properties.
ACTION REOUlRED
The City Council is requested to approve the resolution declaring cost and directing the
preparation of assessment roll for City Project OO-SA, 2002 Mill & Overlay/7th Avenue Area.
Respectfully submitted,
Q~Q
David Berkowitz
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
/ MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF
ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT 00-5A. 2002
MILL & OVERLAYI7TH AVENUE AREA.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, the final contract cost for the improvement amounts to
$438.375.28 , the expenses incurred or to be incurred in the making of such
improvement amount to $ 66.413.00 so that the total project cost of the
improvement will be $ 504.788.28
1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover, MN: The portion of the cost of such improvement to be paid by the
City is hereby declared to be $ 346,882.60 the amount to be assessed
against benefited property owners is declared to be $ 159,722.68
2. Assessments shall be payable in equal annual installments extending over a
period of 2.... years. The first of the installments to be payable on or before the
1st Monday in January 2003 , and shall bear interest at the rate of
6 percent per annum from the date of the adoption of the assessment
resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate
/ the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land within the district affected, without regard
to cash valuation, as provided by law, and she shall file a copy of such
proposed assessment in her office for public inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the
Council thereof.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 1 ylh day of September, 2002, with
Councilmembers voting in
favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
ANDOVER SPECIAL ASSESSMENTS
\ PROJECT NAME: 2002 Mill & Overlav/7th Avenue Area PROJECT NO.: 00-5A
/
FEASIBILITY STUDY (Supplemental): Date Julv 2001 Amount $567.992.03
CONTRACT AWARD: Date May 21. 2002 Amount $476.076.56
FINAL CONTRACT COST $438.375.28
Engineering: $60,670.00
Administration (3%) $ 1,820.00
Assessing (1%) Invoice $ 607.00
Bonding (0.5%) $ 303.00
Advertising $ 609.00
Testing: $ 2,404.00
TOTAL EXPENSES (% of Final Contract Cost 15.15) + $ 66,413.00
TOTAL PROJECT COST = $504,788.28
TOTAL TRUNK SOURCE AND STORAGE
\ City Share: $301.244.12 x 1.1515 (See Table A) - $ 346,882.60
I (From the Road & Bridge Fund)
Subtotal: $ 157,905.68
Construction interest for the Assessed portion $ 1,817.00
($137,131.16)
TOTAL TO BE ASSESSED $ 159,722.68
Current Assessment Per Lot:
$159.722.68 = $1,924.37
83 Lots
Estimated assessment rate per lot (Resident letter dated July 23,2001) $1,999.30
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, CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratorq1v'
Scott Erickson, City Engineer
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Approve Quotes/Ol-21ffrail on Hanson Boulevard (East Side) South of
Crosstown Boulevard (Supplemental) - Engineering
DATE: September 17, 2002
INTRODUCTION
This item is in regards to approving quotes for the construction of a bikeway/walkway trail along
the east of Hanson Boulevard south of Crosstown Boulevard to 150th Lane.
DISCUSSION
/ The quotes will be provided to the City Council at the meeting. The Anoka County Highway
Department is obtaining the quotes from the contractor that is reconstructing the intersection of
Hanson Boulevard and Crosstown Boulevard.
BUDGET IMPACT
The funding of the trail improvement would be from the City's Trail Fund.
ACTION REQUIRED
The City Council is requested to approve the quote for the improvement of the trail.
Respectfully submitted,
~/4--
Todd Haas
'\
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/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratot
Scott Erickson, City Engineer .
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Accept Petition/02-3712856 Bunker Lake Boulevard NWIWM - Engineering
DATE: September 17, 2002
INTRODUCTION
The City has received a petition from the property owner of 2856 Bunker Lake Boulevard NW
requesting the improvement ofwatermain (see attached petition), Project 02-37.
Note: The reason for the petition is the private well is failing.
DISCUSSION
Watermain was installed along the west side of this property which is Gladiola Street NW south
of Bunker Lake Boulevard about 2 years ago. When the watermain was constructed to serve 2
properties to the south of this property, the owner was not assessed. Therefore, the property
owner is required to petition the City to connect into the City water system.
BUDGET IMPACT
The cost of the improvement would be assessed to the property over a 5 year period.
ACTION REQUIRED
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report for the improvement of watermain for Project 02-37,
in the area of2856 Bunker Lake Boulevard NW.
Respectfully submitted,
~/~
Todd Haas
-'
cc: Dean Hunter, 2856 Bunker Lake Boulevard NW, Andover
CITY OF ANDOVER
, COUNTY OF ANOKA
, ) STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
WATERMAIN , PROJECT NO. 02-37, IN THE AREA OF 2856 BUNKER
LAKE BOULEVARD NW.
WHEREAS, the City Council has received a petition, dated September 9.
2002 requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of
100% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The petition is hereby declared to be 100% of owners of property affected,
thereby making the petition unanimous.
2. Escrow amount for feasibility report is 0
\ 3. The proposed improvement is hereby referred to the City EnQineer and he is
; instructed to provide the City Council with a feasibility report.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 1 ih day of September , 2002, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
\
, .
/
02 - 31
-........-..-.,
, ) September 9, 2002
Andover City Engineer
1685 Crosstown Blvd. NW
Andover, MN 55304
RE: Municipal Improvements
Dear City Engineer:
We do hereby petition for improvements of city water with the costs of the improvement
to be assessed against my benefiting property.
Said petition is unanimous and the public hearing may be waived. We would like to be
assessed over a five-year period. We would also waive our rights to an assessment
hearing.
Sincerely,
~ Q.---"~:-----_.-
e._ ~~h"-I . /. !;:J::;:;;7t;,-c~
, Dean Hunter
2856 Bunker Lake Blvd. NW
Andover, MN 55304
(Work phone) 952/472-6737
(Cell phone) 612/205-0132
,
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@
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 55304 0 (763) 755-5100
FAX (763) 755-89230 WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratorfi!
FROM: Commander Dave King - Sheriff/Patrol Division
SUBJECT: Anoka County Sheriffs Department Monthly Report
DATE: September 17, 2002
INTRODUCTION
Captain Dave King from the Anoka County Sheriffs Department will be present to provide the
Council and the citizens of Andover with an update on law enforcement activities within the City.
DISCUSSION
To be verbally presented.
ACTION REOUIRED
For Council information.
Respectfully submitted,
~~-~
Commander Dave King
Anoka County Sheriffs Department
B. CITY OF ANDOVER - AUGUST, 2002
I Current Mo. Last Month YTD LAST YTD
Radio Calls 1,138 1,026 6,999 6,910
Burglaries 16 11 58 63
Thefts 75 70 351 367
Crim.Sex 0 2 5 5
Condo
Assault 20 12 57 75
Dam to Prop. 58 39 169 174
Harr. Comm. 8 7 45 43
Felony Arrests 5 5 56 49
Gross Mis. 2 2 25 29
Misd. Arrests 55 30 229 272
DUI Arrests 4 7 25 51
Domestic Arr. 17 10 39 41
Warrant Arr. 9 12 58 65
Traffic Arr. 111 N/A 1,158 1,263
I
Community Service Officer Report
C. CITY OF ANDOVER - AUGUST, 2002
Current Month Last Month YTD Last YTD
Radio Calls 174 182 1,158 1,295
Incident Report 142 94 792 712
Accident 10 7 68 79
Assists
Medical Assists 2 1 10 8
Aids: Public 63 63 469 479
Aids: Agency 105 109 858 1,296
Veh. Lock Out 29 44 251 249
Extra Patrol 98 130 891 985
House Checks 0 0 0 43
Bus. Checks 6 5 262 827
Animal Compl. 60 66 396 443
Traffic Assist 4 4 26 62
@)
\ CITY OF ANDOVER
1
~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.cJ.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: North Metro Mayors Assoc. Membership Presentation
DATE: September 17, 2002
INTRODUCTION
At the 2002-2003 Council Goal-Setting Workshop, it was discussed that the Council would receive
additional information from the North Metro Mayor's Association on the benefits of membership in
that organization.
DISCUSSION
\ Mr. Joseph Strauss from the North Metro Mayor's Association (NMMA), along with several other
, j elected officials from NMMA member cities, including Brooklyn Park Mayor Grace Arbogast will
be in attendance at the Council meeting to make a presentation and answer any questions Council
may have on membership.
Briefly, the North Metro Mayors Association is recognized as the voice for issues impacting the
North Metro area at the federal, state, and regional levels of government. Over the years the focus
of the Association has grown from transportation and economic development issues, to include
housing, local governmental aids, fiscal disparities, pollution abatement, tax reform, tax increment
financing, etc. The NMMA most challenging issue is to continue to build relationships with area
legislative delegations so that the strength of the membership can be translated into benefits that
meet the special needs of member cities.
Current members include the cities of Oak Grove, Ramsey, Dayton, Anoka, Champlin, Coon
Rapids, Blaine, Maple Grove, Osseo, Brooklyn Park, Circle Pines, Spring Lake Park, Mounds View,
Fridley, Brooklyn Center, New Brighton, Columbia Heights, and several other cities, including the
city of Minneapolis. The NMMA web site is located at www.nmmayors.org and provides additional
information on the goals and objectives of this organization.
This presentation is in response to Council Goal-setting discussions to receive additional
information from the NMMA before a final decision is made on membership.
)
BUDGET IMPACT
If Council is receptive to joining the NMl\1A, the 2003 Proposed Budget includes costs for
, / membership. Membership fees are based on a population formula and are anticipated at
approximately $13,700 for 2003.
ACTION REQUIRED
Consider NMMA membership information and discuss level of interest in joining the NMMA.
J n F. Erar
ity Administrator
,
"'
, j
"\
I
/
@
\
, ) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratoro,V
FROM: Vicki V olk, City Clerk
SUBJECT: Public Hearing/Appeal of Denial of Peddler License
DATE: September 17, 2002
INTRODUCTION
On July 25, 2002 Austin Diversified Products (ADP) of Harvey, Illinois applied for a license to
go door-to-door selling cleaning products. The license was denied administratively by the City
Clerk's Office. On August 30, 2002 ADP's attorney requested a public hearing before the
, Council to appeal the denial.
'- )
DISCUSSION
As part of the license application, a list of those persons selling in Andover was provided. This
list was forwarded to the Sheriffs Office for background checks. One of the people listed
currently has a felony warrant in Hennepin County. The Sheriffs Office was unable to check
any of the others because they had not provided middle names. Tyrone Cooper from ADP was
asked to provide the City with a list containing first, middle and last names. He said that he
would fax the list, which was not received. On August 8th staff received a call from Shane Perry,
the attorney representing ADP, asking why the license had not been acted upon. He was told that
the list of names had not been received. He then faxed a list that contained different names from
the original list. This list was faxed to the Sheriffs Office with a request for all of the police
reports regarding ADP. After reviewing the police reports, staff denied the license.
In 1999 ADP was issued a license. People were found to be selling products without having
been listed on the license application and were selling past the expiration date of the license.
Attached is a letter explaining to ADP that they were no longer eligible to be selling in the City
any longer.
In 2001 ADP applied for a license and it was denied because of previous violations of their
, , peddler's license.
;
, /
\ Ordinance 250, Section 2, Subd. B states that licenses may be denied for any of the following
, /
reasons: 1) the applicant, or anyone whose activity would be covered by the license has been
convicted of a felony, gross misdemeanor or any crime of theft, fraud or issuance of a worthless
check; 2) the applicant has furnished false information in the application; 3) the applicant has
previously conducted activities covered by this ordinance in the city without a required license;
or 4) the applicant has previously engaged in activities in violation of this ordinance.
Attached is the letter denying their license, request from the attorney for a public hearing and a
list of police reports regarding ADP.
ACTION REQUIRED
Council is requested to conduct a public hearing to determine whether the denial should be
upheld.
Respectfully submitted,
U. (/Jj/
Vicki Volk
City Clerk
/
')
, ,
CITY of ANDOVER
Austin Diversified Products C""'-
16615 S.Halston
. Harvey, IL6,0426
,
, STATE OF MINNESOTA CITY COUNCIL
\ "-- ,/
CITY OF ANDOVER COUNTY OF ANOKA
Austin Diversified Products,
Appellant, NOTICE OF APPEAL TO CITY
COUNCIL OF DECISION BY CITY
vs. CLERK DENYING LICENSE
APPLICATION OF AUSTIN
City of Andover, DIVERSIFIED PRODUCTS AND
INDIVIDUAL APPLICANTS
Respondent.
TO: City Clerk, City of Andover, City Hall, 1685 Crosstown Boulevard N.W.,
Andover, MN 55304.
,
, " Pursuant to Ordinance No. 250A, Section 6 (C), Appellant Austin Diversified Products,
Inc., Timothy Burgess and other individual applicants who applied for licenses to sell Austin
Diversified Products cleaning products with the City of Andover hereby requests a public
hearing before the City Council of the denial by the Andover City Clerk of the application for
license by Austin Diversified Products, Timothy Burgess and other individual applicants who
appear on City records.
DATED: September 6,2002
. - -.
J
,
," STATE OF MINNESOTA CITY COUNCIL
CITY OF ANDOVER COUNTY OF ANOKA
Austin Diversified Products,
Appellant, AFFIDAVIT OF SERVICE
vs.
City of Andover,
Respondent.
STATE OF MINNESOTA)
)ss.
COUNTY OF HENNEPIN)
Shane Perry, first being duly sworn on oath, deposes and says that he served a true and
, correct copy of Notice of Appeal to City Council of Decision by City Clerk Denying License
, .' Application of Austin Diversified Products and Individual Applicants upon Vicki Volk, Clerk of
City of Andover, facsimile number (763) 755-8923via facsimile to the number listed, and via
United States mail, postage prepaid by depositing same in an envelope addressed to:
Ms. Vicki V olk
Clerk of City of Andover
1685 Crosstown Boulevard N.W.
Andover, MN 55304
on the 6th day of September 2002. . ... .~...,../.,.,,/'----C:= ..... '
/ . -../
./4~' ... ./
Shane C. erry
Subscribed and sworn to before me
this 6th day eptember 2002.
, Notary Public
)
Austin Diversified Products Police Reports
. .
'__J
8-18-95 Three separate reports regarding employees of ADP selling without
licenses.
9-1-95 Report of male selling cleaning products. Suspect stated his team leader
has a permit on file that covers Anoka County but he had no proof.
8-27-97 Numerous calls about salesmen working for ADP and a suspicious van.
Van was located. It was being driven by a person with a warrant out of
Goodhue County. Driver posted bail. Peddlers were told of the need to
obtain a permit.
8-23-99 Complaint about aggressive salesperson selling cleaning products.
Complainant reported that salesperson swore at him. Deputy noted they
have been receiving continual complaints regarding this person.
8-24-99 Complainant reported male selling cleaning products door-to-door. She
did not answer her door and salesman went to the side of the house and
urinated. Deputy was unable to locate suspect.
8-24-99 Report of male soliciting door-to-door. Kept coming back even when
told the homeowner was not interested in his products.
8-31-99 Concerned resident reported suspicious male and female going door-to-
door selling cleaning products. Unable to locate suspects.
9-1-99 Complaint about pushy adults selling cleaning products. They were very
"\ persistent and trying very hard to get inside the residence. They did have
"\ ! a permit.
/
9-1-99 Theft Report - arrested James Howard, accused of stealing a cell phone
out ofresident's car while selling cleaning products. Mr. Howard stated
that he works for Austin Diversified Products.
9-4-99 Complaint regarding person selling cleaning products which removed
paint from complainant's car. Warned salesperson that their (ADP)
permit was in the process of being revoked and encouraged her to quit
selling in the city.
8-30-0 Complaint about 2 suspicious males. Suspects were located but could not
produce a peddler's permit. Were told to quit selling until they could
obtain copy ofthe permit, which they said was in their supervisor's
possessIOn.
7-18-01 Report of 2 males selling door-to-door. Said their boss had a permit but
He was not there at the time.
8- 7 -01 Report ofa peddler being rude and refusing to leave the complainant's
property. Located suspect who was identified as a salesperson for ADP.
suspect could not produce a license and was issued a citation for selling
without a permit. Numerous complaints on ADP have been received and
other ADP employees issued citations for not having a permit.
,
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(~~
CITY OF ANDOVER
I
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Ern<, City Admin;,rtrotot
Scott Erickson, City Enginee
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Approve Fencing Quotes/Ol-2/Ball Field West of High School (Supplemental)
- Engineering
DATE: September 17, 2002
INTRODUCTION
This item is in regards to fencing quotes along the west side (along Eveland's property) of the new
ball fields west of the new high school.
DISCUSSION
, At the September 3, 2002 City Council meeting the Council directed City staff to obtain quotes
for the installation of fencing along the westerly property line of the City fields, which are located
west of the Andover High School (see attached map of the location of fencing). Quotes are
currently being obtained and will be presented at the Council meeting. Also, attached is a memo
from Jim Dickinson, Finance Director in regards to funding the project.
Note: Don Eveland has indicated that clearing of trees and grubbing where the fence will be
installed will be his responsibility in lieu of the $400 that was indicated in his letter that
was submitted to the City Council at the last meeting. Staff is in agreement with Mr.
Eveland's request.
BUDGET IMPACT
The proposed funding for this project is identified in the attached memo provided by the City
Finance Director.
ACTION REQUIRED
A supplement will be provided at the meeting for City Council consideration.
Respectfully submitted,
i ~/~
Todd Haas
cc: Don Eveland, 2575 Andover Blvd. NW, Andover
Of-Z-
CITY OF ANDOVER
/
1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Todd Haas, Parks Coordinator
CC: Scott Erickson, City Engineer
Lee Brezinka, Assistant Finance Director
FROM: Jim Dickinson, Finance Director
SUBJECT: Fencing Request Funding/New Ball Field West of High School
DATE: September 9, 2002
INTRODUCTION
The City Council at their September 3, 2002 meeting requested City Staff to research and
recommend funding for fencing the entire west side of the newly constructed ball fields next to
the new Andover High School facilities.
DISCUSSION
Finance previously recommended the funding source for the fencing of $5,000 to come from
previously budgeted funds (combination of Park Dedication and Ball field Development Funds)
for the development of the ball fields west of the new high school. Finance still recommends the
utilization of the same $5,000 and to be supplemented by an additional $12,000 from the
Permanent Improvement Revolving (PIR) Fund. The dollars recommended from the PIR fund,
are from assessment payments assigned to the PIR fund from projects that have fulfilled their
debt service requirements and are not required to be part of an assessment project to be spent,
although requires a four-fifths vote of the Council to authorize expenditure (Res. No. 074-90
Resolution Relating To The Public Improvement Fund of The City). If the Council desires to use
this funding, Finance will prepare a resolution authorizing expenditure.
If you have any further needs of Finance on this project, do not hesitate in contacting either Lee
Brezinka or myself.
t lly submitted,
"-....
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CITY OF ANDOVER
- "'
J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrat09~
FROM: Will Neumeister, Director of Community Development ~
SUBJECT: Receive Resident Request-Ordinance #109 Changes-Community Development
DATE: September 17 , 2002
INTRODUCTION
An Andover resident has requested that Ordinance #109 (Regulating All Terrain Vehicles and
Snowmobiles) be amended to also regulate the use of dirt bikes in the City of Andover.
DISCUSSION
The resident has indicated that numerous times a neighbor has ridden dirt bikes very close to their
home and it is very irritating to them. The resident has called numerous times to complain about the
/ neighbor to City Council and Staff. City staff have indicated that it is a rural area in which they live
and this is typical of what occurs in those areas. The staff has received the attached language that the
property owner would like to have the City adopt.
ACTION REQUIRED
The staff requests the City Council review the proposed language and issue. Determine if the dirt
bike issue and potential ordinance language should be directed to ARC and Planning Commission for
further investigation and adoption.
Respectfully submitted,
Will Neumeister
t:tta(~--~')
Attachments
Proposed language for to be added regulating dirt bikes (from property owner)
In order to put some restrictions on dirt biking within the City of Andover, I would like to propose some
additions to Ordinance #109 -- An ordinance adopting regulations for the operation of All Terrain
Vehicles and Snowmobiles within the City of Andover.
,
,
" ) Definition:
The definition of a dirt bike is a lightweight motorcycle designed for operation on unpaved surfaces.
Minnesota State Statute 84.787 defines dirt bikes as Off-Highway Motorcycles and "Off-Highway
Motorcycle" means a motorized, off-highway vehicle traveling on two wheels and having a seat or saddle
designed to be straddled by the operator and handlebars for steering control, including a vehicle that is
registered under chapter 168 for highway use if it is also used for off-highway operation on trails or
unimproved terrain.
Rationale for addin!! dirt bikin!! restrictions to Ordinance #109:
The City of Andover has established an ordinance relating to Snowmobiles and A TV's but has
overlooked including dirt bikes in this ordinance. Currently in the City of Andover there are no
regulations placed on dirt bikes on private property and law enforcement officials are unable to
accommodate the complaints of surrounding neighbors who are offended by the noise, fumes and dirt
associated with these off-highway motorcycles. I do understand that many people have migrated to the
rural area of Andover in order to utilize their recreational vehicles; however the majority relocate to a
rural area to escape the noise and smog of the city. Most recreational enthusiasts are concerned with
environmental issues and respect the rights of landowners that do not share their enjoyment of motorized
recreation.. ..but because ofthose few that have no respect for others, guidelines need to be established
and enforced.
In the rural area of Andover, and in order to balance private property rights and impacts to adjacent
residences, there is a need to establish dirt biking guidelines on private property within the City of
Andover that also includes the rural area. On a 20 or 40 acre parcel outside the urban core, the use of
\ ; these vehicles is unlikely to have a great impact on adjacent properties versus an rural or urban size lot of
3 acres.
In order NOT to totally ban dirt biking in the City of Andover, 1 would like to propose the following
section be added to Ordinance #109 regulating dirt biking in the City of Andover....
OPERATiON OF OFF ROAD MOTORCYLCES (DIRT BIKES) ON PRIVATE PROPERTY:
1. Off Highway Motorcycles (also known as dirt bikes) may be operated within the corporate limits of
the City of Andover in the following manner:
a) On private property greater than 3.5 acres that you own or have written permission on your
person.
2. Anywhere within the corporate limits of the City of Andover, Off Road Motorcycles (also known as
dirt bikes) SHALL NOT BE OPERATED:
a) Within Three Hundred Fifty (350) feet of an adjacent property owner.
b) Within Five Hundred (500) feet of an adjacent residence.
c) Within Twenty-Five (25) feet of any pedestrian, boulevard, or public right of way.
d) At a speed greater than 10 miles per hour.
e) In a manner so as to create loud, unnecessary or unusual noise which disturbs, annoys, or
interferes with the peace and quiet of another.
3. Equipment: It is unlawful for any person to operate a Off Road Motorcycle (also known as dirt
') bikes) anywhere within in the City of Andover unless it is equipped with standard mufflers which
, J
are properly attached and in constant operation, and which reduce the noise of operation of the
motor to the minimum necessary for operation.
DirtbikeOrdinance.doc
@)
CITY OF ANDOVER
I
1685 CROSSTOWN BOULEVARDN.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City AdministratorfLJ
FROM: Will Neumeister, Director of Community Developmentt.td/\...
SUBJECT: Multi-family Licensing / Moratorium Update-Community Development
DATE: September 17, 2002
INTRODUCTION
At the August 20, 2002 Council meeting interest was expressed in making additional changes in the
City's Ordinances related to multi-family rental housing and the licensing of them. This short summary is
an update as to what steps are being taken related to updating codes related to multi-family rental housing
and licensing of them.
DISCUSSION
Based on comments at the last Council meeting, staff has advertised and placed two items on the Planning
Commission meeting agenda for September 24, 2002 related to these issues:
. PUBLIC HEARING: Consider amendment to Ordinance 8, Section 7.01 and 7.03 to establish
that apartments should be removed from Permitted Uses in the Multiple Dwelling (M-I and M-2)
Zoning Districts, and allowed only by Special Use Permit in each of those Zoning Districts.
. PUBLIC HEARING: Consider amendment to Ordinance 266 Rental Housing revising property
maintenance standards for rental housing. Examples of other cities approach to rental housing
licensing and maintenance standards will be brought forward.
These items would then be scheduled for the October I, 2002 City Council meeting. In the event that the
discussion at Council needs to be continued there will be one additional meeting (October 15, 2002) at
which the Council could deliberate these issues and make any other necessary changes. The interim
ordinance will expire on October 16,2002.
On a related issue, the staff is also bringing to the September 24, 2002 Planning Commission meeting a
code amendment for "Two-Family Conversions (Splits)" that Council directed staff to work on. That
item will also be brought forward to Council on October I, 2002.
ACTION REQUIRED
This is an informational item only, no action is needed. If the Council would like to provide any further
input to the direction that is being proposed it is welcomed.
Respectfully, submitted,
a~iL(~~~~
Will Neumeister
@l)
) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . ~'WW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Schedule City Council Workshops/2003-2007 CIP
DATE: September 17, 2002
INTRODUCTION
The City Council is requested to schedule two (2) workshops to review, discuss and provide
preliminary direction on the acceptability of capital projects designated for completion in the 2003-
2007 Capital Improvement Plan (CIP). Similar to the process used last year, the Council is requested
to hold two (2) separate workshops to review proposed City department capital improvement
projects and a second workshop to meet with the Park and Recreation Commission to review their
proposed park improvement projects and the updated NAC Comprehensive Park Study.
, DISCUSSION
,
The purpose of these workshops is to receive direction from the City Council on the 2003-2007 CIP
on proposed capital improvement projects. City staff will be in attendance to individually present
proposed department projects in 2003, respond to any questions Council members may have and to
discuss process issues and estimated financial expenditures and resources for each specific project.
The second workshop will allow the Park and Recreation Commission to present their proposed
projects for Council review and discussion. In addition, time allowing the Council may wish to
discuss the update NAC Park Study detailing future park locations, park dedication fee increase
recommendations and other associated information dealing with the total build-out of the City park
and trail systems.
ACTION REQUIRED
Consider the following dates for scheduling Council workshops on the 2003-07 CIP; Wednesday,
October 16, 2002 to review and discuss proposed City department capital improvement projects;
November 7 or 14th to schedule a joint City Council/Park and Recreation Commission meeting to
discuss and review proposed park projects and the updated NAC Comprehensive Park study.
,
, ,
@
CITY OF ANDOVER
,
J 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.cI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Schedule City Council Workshop/YMCA Community Center Participation
DATE: September 17, 2003
INTRODUCTION
The City Council has indicated an interest in holding a meeting with YMCA officials to further discuss
issues of general concern that have been raised relative to the YMCA's participation in the proposed
community center.
DISCUSSION
Council has discussed a number of issues associated with the YMCA's participation in the community
center. These issues include the potential for a daily pass for occasional community center users; cost of
family and single memberships; square footage requirements beyond the aquatic center that would
enable the YMCA to hold aerobic/ strength fitness programs; lease commitment time frame; and other
general issues associated with the YMCA participation in the facility.
Several dates have been discussed with the YMCA that would include the attendance of YMCA Board
Member Gary Peterson, Mr. Harold Mezili, their Chief Executive Officer, Mr. K.C. Scott, Chief
Financial Officer and Ms. Pat Lynch Senior Vice President of Planning and Development. Please
review the following dates for a special Council meeting: Monday, September 23, Tuesday, October 8,
Wednesday, October 9, or Thursday, October 10. Meeting time would be established for 7:00 p.m.
BUDGET IMPACT
The participation of the YMCA in the Community Center project is a critical cost element associated
the proposed construction and operation of the indoor aquatic center.
ACTION REQUIRED
Subject to my conversations with the YMCA, Monday, September 23 at 7:00 p.m. appears to work best
for a majority ofThfCA representatives. Consider scheduling a Council workshop date to meet with
the YMCA to discuss public/private partnership issues.
U~l"'oJ -
. (C}\
DATE September 17.2002
ITEMS GIVEN TO THE CITY COUNCIL ~ ~
I
.:. MDH letter - September 10, 2002
.:. Landscaping Requirements and Recommendations
.:. August 2002 Monthly Building Report
.:. Resource Guide
j
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
/
G:\DA T A\ST AFF\RHONDAAIAGENDA\CCLlST.DOC
.
/ '\
,-~
Protecting, maintaining and improving the health of all Minnesotans
September 10, 2002
Andover City Council
c/o Ms. Vicki Volk, Clerk
Andover City Hall
1685 Crosstown Boulevard NW
Andover, Minnesota 55304
Dear Council Members
Subject: Quarterly Arsenic Results, Andover Municipal Water Supply, Anoka County,
PWSID 1020034
Enclosed are the results of the most current arsenic analysis conducted on water samples collected from
your public drinking water supply. Arsenic is a naturally-occurring contaminant, resulting from the
.. " erosion of minerals in the groundwater supply.
'-/
This monitoring is being done to provide you information concerning the arsenic in your water supply
and will not legally obligate you to comply with the maximum contaminant level (MCL) of 10A!-lg/L
(micrograms per liter) until January 2006.
If the averaged result for an entry point listed below is between 10A!-lg/L and 5004 !-lg/L, the Minnesota
Department of Health (MDH) strongly recommends that your water supply begin reviewing options to
achieve compliance before January 2006, and avoid a Notice of Violation.
The MDH has analyzed water sample(s) for arsenic, and the results are tabulated below:
SAMPLING POINT: Well #2 RESULTS
CONTAMINANT: Arsenic Date Level (!-lg/L)
MCL:lOA !-lg/L July 25, 2002 2
April 8, 2002 1
January 15,2002 2
" Average: 1.7
, )
General Information: (651) 215-5800 . TOO/TTY: (651) 215-8980 . Minnesota Relay Service: (800) 627-3529 . www.health.state.mn.us
For directions to any ofthe MOH locations. call (651) 215-5800 . An equal opportunity employer
v
, ) Andover City Council -2- September 10, 2002
PWSID 1020034
SAMPLING POINT: Well #3 RESULTS
CONTAMINANT: Arsenic Date Level (,ugIL)
MCL: 1004 ,ugIL July 25, 2002 3
April 8, 2002 1
January 15,2002 ND
ND = No Detect Average: 1.3
SAMPLING POINT: Well #4 RESULTS
CONTAMINANT: Arsenic Date Level (f-lg/L)
MCL: lOA f-lg/L July 25, 2002 5
April 25, 2002 2
" January 15, 2002 3
'- ./ I
Average: 3.3
SAMPLING POINT: Well #5 RESULTS
CONTAMINANT: Arsenic Date Level (f-lg/L)
MCL: 1004 ,ug/L July 25, 2002 4
April 8, 2002 2
January 15,2002 2
Average: 2.7
.
SAMPLING POINT: Well #6 RESULTS
CONTAMINANT: Arsenic Date Level (,ug/L)
MCL: lOA ,ugIL July 25, 2002 13
April 8, 2002 11
, January 15,2002 11
\_)
Average: 11.7
) Andover City Council -3- September 10, 2002
PWSID 1020034
. ..
SAMPLING POINT: Well #7 . RESULTS
CONTAMINANT: Arsenic Date Level (/-lg!L)
MCL: lOA /-lg/L July 25, 2002 13
April 8, 2002 13
January 15, 2002 12
Averaj!;e: 12.7
A sampling kit will be sent to you next quarter. The MDH requests that you collect arsenic samples and
submit them to the MDH Laboratory for analysis. The results will be reported to you as soon as they
become available.
This report should be placed in your records and a copy maintained on or near the water supply
premises, and available for public inspection for not less than ten (10) years.
"\
,
'../ If you have any questions or need assistance in complying with the arsenic rule, please contact Karla
Peterson at 651/215-0761.
Sincerely, -',
...--~ // /~
./-. ... // /. ~
-..d~ --z:: ........... .. .
/ . ",,'- .- -- -
.-",.:...-- - - -------
Richard D. Clark, P.E.
Supervisor of Community Public Water Supply Unit
Environmental Health Division
P.O. Box 64975
St. Paul, Minnesota 55164-0975
RDC;KRP;paw
Enclosure
cc: Water Superintendent
Mr. Bob Smude, Metro District Office
\
,_J
\ Minnesota Department Of Health - Environmental Laboratory
, ~ J
Fina1 Report - C1ient Copy - Report Of Analytical Results
Program: HC Date Received: 26-JUL-2002
Program Name: COMM WATER SUPPLIES (SAN.) Date Generated: 16-AUG-2002
Request Page: 1 of 1
I Samples: 200219542 - 200219543 I Date Reported:
PWS No Site ID Facility Name City
1020034 1020034 ANDOVER ANOKA
. roll f>rt- nt- roll 'T';mp Coll Tn ~o11pr.r.or NFlmp.: Orig Samp
25-JUL-2002 0900 - JIM SMITH -
Field Blank Type QTR Field Res P04 Res Trip Blank
- B - - - -
Isample No: 200219542 I Receiving Comments: -
Field No LocID Sampling Point
---..
- E06 WELL 6 EP
****************************** SAMPLE RESULTS ******************************
"\ Unit:
METALS Result Rept Level units Analvsis Date
/
110 Arsenic SDWA, Total 13 1.0 ugJL 12-AUG-2002
PWS notified on l3-AUG-02 by DV
619 Turbidity Check - Metals 26-JUL-2002
<lNTU (Sample digest Not Required)
601 Preservation 26-JUL-2002
Preservation Completed in Laboratory
ISamPle No: 200219543 I Receiving Comments: -
Field No LocID Sampling Point
----
- E07 WELL 7 EP
****************************** SAMPLE RESULTS ******************************
Unit: METALS Result Rept Level Units Analvsis Date
110 Arsenic SDWA. Total 13 1.0 ug!L 15-AUG-2002
PWS notified on l6-AUG-02 by NW
619 Turbidity Check - Metals 26-JUL-2002
<lNTU (Sample digest Not Required)
601 Preservation 26-JUL-2002
\ Preservation Completed in Laboratory
'- J
~
Group 174850 Sample Page 1 of 1
'.
.
) Minnesota Department Of Health - Environmental Laboratory
Final Report - Client Copy - Report Of Analytical Results
Program: HC Date Received: 26-JUL-2002
Program Name: COMM WATER SUPPLIES (SAN.) Date Generated: l3-AUG-2002
Request Page: 1 of 2
I Samples: 200219538 - 200219541 I Date Reported: AUG l 5 2002
PWS No Site ID Facility Name City
1020034 1020034 ANDOVER ANOKA
rnllpr"'t- nt- roll rrimp Cn 11 TD C:nl1p~t":()r N.:=!mo Orig Sarnp
25-JUL-2002 0900 - JIM SMITH -
Field Blank Type QTR Field Res P04 Res Trip Blank
- B - - - -
IsamPle No: 200219538 I Receiving Comments: -
Field No LocID Sampling Point
- E02 WELL 2 EP
****************************** SAMPLE RESULTS ******************************
\
, j Unit: METALS Result Rept Level Units Analvsis Date
110 Arsenic SDWA, Total 1.7 1.0 ug/L 12-AUG-2002
619 Turbidity Check - Metals 26-JUL-2002
< 1 NTU (Sample digest Not Required)
601 Preservation 26-JUL-2002
Preservation Completed in Laboratory
Isample No: 200219539 I Receiving Comments: -
Field No LocID Sampling Point
- E03 WELL 3 EP
****************************** SAMPLE RESULTS ******************************
Unit: METALS Result Rept Level Units Analvsis Date
110 Arsenic SDWA, Total 2.7 1.0 ug/L 12-AUG-2002
619 Turbidity Check - Metals 26-JUL-2002
< 1 NTU (Sample digest Not Required)
601 Preservation 26-JUL-2002
Preservation Completed in Laboratory
j 'JI~
b/
Group 174849 Sample Page 1 of 1
.
,
,
, ) Minnesota Department Of Health - Environmental Laboratory
- -
Final Report - Client Copy - Report Of Analytical Results
Program: HC Date Received: 26-,JUL-2002
Program Name: COMM WATER SUPPLIES (SAN.) Date Generated: 13-AUG-2002
Request Page: 2 of 2
I Samples: 200219538 - 200219541 I Date Reported: AUG 1 5 2002
pws No Site ID Facility Name City
1020034 1020034 ANDOVER ANOKA
rnl1prr nt- ('(")11 rrimp Coll Tn rnl1prrnr N~mp Orig Samp
25-JUL-2002 0900 - JIM SMITH -
Field Blank Type QTR Field Res P04 Res Trip Blank
- B - - - -
Isample No: 200219540 I Receiving Comments: -
Field No LocID Sampling Point
- E04 WELL 4 EP
****************************** SAMPLE RESULTS ******************************
,
I Unit: METALS Result Rept Level Units Analvsis Date
110 Arsenic SDWA, Total 4.9 1.0 ug/L 12-AUG-2002
619 Turbidity Check - Metals 26-JUL-2002
< 1 NTU (Sample digest Not Required)
601 Preservation 26-JUL-2002
Preservation Completed in Laboratory
Isample No: 2002195411 Receiving Comments: -
Field No LocID Sampling Point
- E05 WELL 5 EP
****************************** SAMPLE RESULTS ******************************
Unit: METALS Result Rept Level Units Analysis Date
110 Arsenic SDWA, Total 3.6 1.0 ug/L 12-AUG-2002
619 Turbidity Check - Metals 26-JUL-2002
< 1 NTU (Sample digest Not Required)
601 Preservation 26-JUL-2002
Preservation Completed in Laboratory
- J
7(f
. Group 174849 Sample Page 1 of ,.1
. ~ q-ll-Cb\
,
March, 5, 2002
CITY OF ANDOVER
Landscaping Requirements and Recommendations
Soil/Sod Requirements:
. Provide four inches of topsoil (black dirt) and sod on all boulevards in areas
served by municipal utilities.
. Provide four inches of topsoil and seed on all boulevards in other areas.
Tree Requirements:
The developerlbuilder is responsible for planting a minimum oftwo trees or one per 50
feet of lot width measured along the boulevard in the front yard, whichever is greater up
to a maximum of four required trees as for lots of record approved after July 17, 2001
(Ordinance No. 214). Trees are not to be planted in the boulevard. They shall be at least
two and one half inches in diameter as measured six inches up from the root collar. All
trees must be a minimum of six feet in height as measured at ground level after the trees
are planted. They must be planted between the months of May and October. Otherwise,
an escrow amount of$750 (includes 150% multiple) must be paid to the City, which
, will be reimbursed when the plantings are complete and the trees are found in a healthy
condition. There should be at least two different species of trees planted per lot.
These requirements shall not apply to a developer if the minimum number of trees are
preserved in the front yard of the property and the trees meet the necessary requirements.
Planting Requirements:
. Remove all burlap, rope or twine, wire, etc. from on top and on the sides of the
root ball, after the tree is set in its planting position (if balled and burlapped)
. The tree's root collar Gunction of trunk and first set ofroots) should be just above
the top of the soil/sod.
. Mulching with woodchips is recommended; if used, add to a depth no greater than
four inches, and keep it four inches away from the trunk.
The requirements listed above shall be approved by the Building Department
before a certificate of occupancy may be issued.
Reminders:
. If planting under power lines, contact local power company for recommendations
of tree species that may be suitable for such a planting.
. Remember to call Gopher 1 at (651) 454-0002 before planting the trees in case of
, underground utilities.
,
,
I I I 71/
TO: Mayor and City Council ,,- AUGUST
FRON David Almgren I i" I" i-
RE: 2002 Monthly Buildinil Repor1
BUILDING PERMITS
Permit/Plan Tax Total Valuation
20 Residential 17 SIW 3 Septic 6 Town $ 41,259.95 $ 1,459.50 $ 42,719.45 $ 2,919,000.00
2 Additions $ 1,757.75 $ 38.65 $ 1,796.40 $ 77,300.00
11 Garages $ 3,421.33 $ 57.85 $ 3,479.18 $ . 115,700.00
2 Remodeling/Finishing $ 80.00 $ 1.00 $ 81.00 $ -
1 Commercial Building $2,397.37 $ 90.97 $ 2,488.34 $ 181,949.00
o Pole Bldgs/Barns $ - $ - $ - $ -
1 Sheds I I $ 139.67 $ 1.55 $ 141.22 $ 3,100.00
3 Swimminq Pools $ 525.55 $ 14.35 $ 539.90 $ 28,700.00
o ChimneY/Stove/Fireplace $ - $ - $ - $ -
4 Structural Chanqes $ 359.82 $ 4.11 $ 363.93 $7,724.00
29 Porches/Decks/Gazebos $ 4,025.33 $ 60.70 $ 4,086.03 $ 120,800.00
o Repair Fire Damage $ - $ - $ - $ -
42 Re-Roof/Siding I $ 1,720.00 $ 21.00 $ 1,741.00 $ -
4 Other I I $ 1 ,268.65 $ 26.10 $ 1,294.75 $ 55,200.00
o Commercial Plumbing $ - $ - $ - $ -
o Commercial Heating $ - $ - $ - $ -
2 Commercial Fire Sprinkler $ 3,434.79 $ 180.10 $ 3,614.89 $ 360,198.00
o Commercial Utilities $ - $ - $ - $ -
o Commercial Grading $ - $ - $ - $ -
I
121 SUBTOTAL $ 60,390.21 $ 1,955.88 $ 62,346.09 $ 3,869,671.00
PERMITS I FEES COLLECTED
121 Building Permits $ 60,390.21 $ 1,955.88 $ 62,346.09
o Aq Buildinq $ - $ - $ -
o Curb Cut $ - $ - $ -
o Dernolition $ - $ - $ -
o Footing $ - $ - $ -
1 Renewal $ 187.11 $ 4.05 $ 191.16
o Movinq $ - $ - $ -
47 Heatinq $ 1,895.00 $ 23.50 $ 1,918.50
21 Gas Fireplaces $ 920.00 $ 10.50 $ 930.50
33 Plumbinq $ 1 ,975.00 $ 16.50 $ 1,991.50
o Pumpinq $ - $ - $ -
2 Septic New $ 120.00 $ 1.00 $ 121.00
8 Septic Repair $ 320.00 $ 4.00 $ 324.00
17 Sewer Hook-Up $ 425.00 $ 425.00
17 Water Meter $ 850.00 $ - $ 850.00
o Sewer Chanqe Over $ - $ - $ -
o Water Chanqe Over $ - $ - $ -
20 Sac Retainaqe Fee $ 240.00 $ - $ 240.00
17 Sewer Admin. Fee $ 255.00 $ - $ 255.00
24 Certificate of Occupancy $ 96.00 $ - $ 96.00
20 License Verification Fee $ 100.00 $ - $ 100.00
3 Reinspection Fee $ 141.00 $ - $ 141.00
11 Contractor License $ 330.00 $ - $ 330.00
o Rental License $ - $ - $ -
o Health Authority $ - $ - $ -
362 TOTALS $ 68,244.32 $ 2,015.43 $ 70,259.75
Total Number of Homes YTD 2002 167
Total Number of Homes YTD 2001 164
"- Total Valuation YTD _ 2002 $ 39,287,881.72
Total Valuation YTD _ 2001 $ 59,924,619.00
Total Building Department Revenue YTD- 2002 $ 631,265.35
Total Buildinq Department Revenue YTD- 2001 $ 693,021.05
CITY OF A..NDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
Jim Dickinson, Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: September 17, 2002
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of
Andover.
DISCUSSION
Claims totaling $100,415.52 on disbursement edit list #1 09/10/02 have been issued and released.
J
Claims totaling $1,239,889.58 on disbursement edit list #209/17/02 will be issued and released
upon approval.
BUDGET IMP ACT
The edit lists consist of routine payments with expenses being charged to various department
budgets and projects.
ACTION REQUIRED
The Andover City Council is requested to approve total claims in the amount of$1,340,305.10.
Please note that Council Meeting minutes will be used as documented approval rather than a
signature page.
Respectfully submitted,
~73~
Lee Brezinka
Attachments
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CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Supplemental Agenda Items for September 17,2002 Council Meeting
DATE: September 17, 2002
The Council is requested to review the supplemental material for the following Agenda Items:
Accept Additional Information under Consent Items
Item #9. Authorize Change Order/OI-13Nerdin Street Trail Improvements (Supplemental)-
Engineering
Item #13. Approve Quotes/02-34/2002 Misc. Concrete Curb & Gutter (Supplemental)-
Engineering
Item #17. Approve Quotes/01-21/Trail on Hanson Boulevard (East Side) South of Crosstown
Boulevard (Supplemental) - Engineering
Accept Additional Information under Discussion Items
Item #22. Approve Fencing Quotes/01-2/Ball Field West of High School (Supplemental) _
Engineering
Respectfully submitted,
J F. Erar
ity Administrator
/
0)
\ CITY OF ANDOVER
J
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
Scott Erickson, City Enginee ~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Approve Change Order/Ol-13Nerdin Street Trail Improvements
(Supplemental) - Engineering
DATE: September 17,2002
INTRODUCTION
This item is in regards to authorizing a change order with one of the contractors that is already
under contract with the City for construction of pedestrian trails in the vicinity of the Rum River
Elementary School.
/ DISCUSSION
Per Council direction, the project design has been completed for the construction of a trail along
the east side of Verdin Street from 172nd Avenue to 169th Lane (Trail A) and the construction ofa
trail from 168th Lane to the southerly border of the Rum River Elementary School site (Trail B).
Quotes received for the construction of Trails A & B are as follows:
North Valley, Inc. $88,409.00
W.B. Miller, Inc. $119,954.20
Note: North Valley, Inc. is the current contractor working on the park projects.
BUDGET IMPACT
The funding for this project is identified in the 2002 CIP in the amount of $100,000. The
funding allocation is identified in the City Trail Fund.
ACTION REQUIRED
The City Council is requested to consider a resolution for a change order to Projects 02-1
(Hidden Creek East Park), 02-5 (Shadowbrook East Park), 02-6 (Wild Iris Park) and 02-9 (Pine
Hills & Timber Rivers Park).
Respectfully submitted,
~/~
Todd Haas
'\
, )
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #~ TO PROJECT NOS.
02-1 (HIDDEN CREEK EAST PARK), 02-5 (SHADOWBROOK EAST PARK), 02-
6 (WILD IRIS PARK) AND 02-9 (PINE HILLS & TIMBER RIVERS PARK) FOR
THE CONSTRUCTION OF PROJECT 01-13, VERDIN STREET TRAIL
IMPROVEMENTS.
WHEREAS, the City of Andover has a contract for Project Nos. 02-1
(Hidden Creek East Park), 02-5 (Shadowbrook East Park), 02-6 (Wild Iris Park)
and 02-9 (Pine Hills & Timber Rivers Park) with North Vallev. Inc. of Brooklvn
Park, MN.
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
, ) hereby approve the change order to Project Nos. 02-1 (Hidden Creek East Park),
02-5 (Shadowbrook East Park), 02-6 (Wild Iris Park) and 02-9 (Pine Hills & Timber
Rivers Park).
Adopted by the City Council of the City of Andover this 17'h day of
September , 2002.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
, /
@
) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer ~~ Ji!S
Frank Stone, Public Works Superintendent
SUBJECT: Approve Quotes/02-34/2002 Miscellaneous Concrete Curb & Gutter
(Supplemental) - Engineering
DATE: September 17, 2002
INTRODUCTION
The City Council is requested to receive quotes for Project 02-34, 2002 Miscellaneous Concrete
Curb & Gutter.
DISCUSSION
This project will consist of replacing concrete curb and gutter, which is in need of repair.
Bids received are as follows:
Contractor Bid Amount
North Country Concrete, Inc. $49,915.00
Landmark Concrete, Inc. $66,933.00
BUDGET IMP ACT
The funding will be from the 2002 Street & Highway Operational Budget.
ACTION REOUIRED
The City Council is requested to award the quote to North Country Concrete, Inc.in the amount of
$49,915.00 for Project 02-34,2002 Miscellaneous Concrete Curb & Gutter.
Respectfully submitted,
cd~~ .....
/
(!j)
/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
Scott Erickson, City Enginee
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Approve Quotes/01-21rrrail on Hanson Boulevard (East Side) South of
Crosstown Boulevard (Supplemental) - Engineering
DATE: September 17,2002
INTRODUCTION
This item is in regards to approving the quote for the construction of a bikeway/walkway trail
along the east side of Hanson Boulevard south of Crosstown Boulevard to 150th Lane.
/ DISCUSSION
The Anoka County Highway Department has received a quote from the general contractor
(Hardrives) that is reconstructing the intersection of Hanson Boulevard and Crosstown Boulevard.
The quote received is in the amount of$29,154.65.
BUDGET IMPACT
The proposed funding for this project is identified in the attached memo provided by the City
Finance Director.
ACTION REQUIRED
The City Council is requested to approve the quote and authorize the Finance Director to prepare
a resolution authorizing the expenditure from the PIR Fund.
Respectfully submitted,
T~/~
t?/~ZJ
CITY OF ANDOVER
/
J 685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5 I 00
FAX (763) 755-8923. WWW.CJ.ANDOVER.MN.US
TO: Todd Haas, Parks Coordinator
CC: ../Scott Erickson, City Engineer
FROM: Jim Dickinson, Finance Director
SUBJECT: Funding Request /01-21/Trail on Hanson Blvd. (East Side)
DATE: September 17,2002
INTRODUCTION
The following discussion provides a suggested funding source of approximately $40,000 for the
construction of a bikeway/walkway trail along the east side of Hanson Boulevard south of
Crosstown Boulevard to 150th Lane (currently unfunded).
DISCUSSION
,
Finance reviewed the City's Trail Fund for potential funding of the aforementioned project, and
concluded that dollars are not available in the City Trail Fund to fund the trail improvement. If
the Council desires to continue forward with the project, Finance would suggest utilizing funding
from the Permanent Improvement Revolving (PlR) Fund. The dollars recommended from the
PlR Fund are from assessment payments assigned to the PlR Fund from projects that have
fulfilled their debt service requirements and are not required to be part of an assessment project
to be spent, although requires a four-fifths vote of the Council to authorize expenditure (Res. No.
074-90 Resolution Relating To The Public Improvement Fund of the City). If the Council
desires to use this funding, Finance will prepare a resolution authorizing expenditure.
If you have any further needs of Finance on this project, do not hesitate in contacting either Lee
Brezinka or myself.
y submitted,
,
~/. ;:::./
J S.P. 02-678-13 CSAH 78 (HANSON BLVD.) AND CR 18 (CROSSTOWN BLVD.) INTERSECTION
PROPOSED ANDOVER TRAIL (150TH LANE TO CR 18 EAST SIDE OF CSAH 78)
ITEM NO ITEM UNIT QUANTITY UNIT COST TOTAL COST
2105.522 SELECT GRANULAR BORROW (LV) M3 450 12.75 5737.5
2211.501 AGGREGATE BASE CLASS 5 t 125 14.1 1762.5
2350.501 TYPE MV4 WEARING COURSE MIXTURE t 75 54.25 4068.75
2411.603 MODULAR BLOCK RETAINING WALL M2 10 255 2550
2503.541 300 mm RC PIPE SEWER DESIGN 3006 CL IV M 5.5 178 979
2506.501 CONST DRAINAGE STRUCT DES. ANDOVER 407A M 1.4 1650 2310
2506.516 CASTING ASSEMBLY (B-1) WITH CURB BOX EA 1 395 395
2506.602 FLUME INTAKE STRUCTURE EA 2 1280 2560
2506.603 CONCRETE FLUME STRUCTURE M 9.8 168 1646.4
2531.501 CONCRETE CURB AND GUTTER DES. B418 M 14 61 854
.1
2557.501 WIRE FENCE DESIGN 9322-60 M 18 96.75 1741.5
2564.604 ZEBRA CROSSWALK WHITE POLY PREFORMED M2 50 91 4550
TOTAL 29154.65
I
@!J
,. CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator~ .
Scott Erickson, City Engineer
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Approve Fencing Quotes/01-2/Ball Field West of High School (Supplemental)
- Engineering
DATE: September 17,2002
INTRODUCTION
This item is in regards to fencing quotes along the west side (along Eveland's property) ofthe new
ball fields west of the new high school.
DISCUSSION
The quotes received are as follows:
A. 6 Foot High Chain Link Fence Unit Price Total
Century Fence Co. $7.70 $10,048.50
North Star Fence $7.47 $9,748.35
B. 8 Foot High Chain Link Fence Unit Price Total
Century Fence Co. $9.53 $12,436.65
North Star Fence $10.47 $13,663.35
C. 10 Foot High Chain Link Fence Unit Price Total
Century Fence Co. $12.80 $16,704.00
North Star Fence $14.47 $18,883.35
City staff is recommending that an 8 foot high fence be installed along the west of the south field
(varsity) for a couple hundred feet and the remaining fence be 6 foot high which would tie in with
the schools existing 6 foot high fence which as determined by the City Council. If the City
Council were to agree with City staffs recommendation, 8 foot along varsity field and 6 foot for
the remainder ofthe property line, the quote would be as follows:
Century Fence Co. $10,743.90
North Star Fence $10,888.35
Mayor and Council Members
, September 17, 2002
Page 20f2
BUDGET IMP ACT
See memo provided by the City Finance Director.
ACTION REQUIRED
The City Council is requested to approve the low quote to Century Fence Co. and authorize not to
exceed $17,000 as identified in the attached memo by the City Finance Director.
Respectfully submitted,
~k-
cc: Don Eveland, 2575 Andover Blvd. NW, Andover
~
m-z-
, CITY OF ANDOVER
)
, ,
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Todd Haas, Parks Coordinator
CC: ~tt Erickson, City Engineer
Lee Brezinka, Assistant Finance Director
FROM: Jim Dickinson, Finance Director
SUBJECT: Fencing Request FundinglNew Ball Field West of High School
DATE: September 9,2002
INTRODUCTION
The City Council at their September 3, 2002 meeting requested City Staff to research and
recommend funding for fencing the entire west side of the newly constructed ball fields next to
the new Andover High School facilities.
I
DISCUSSION
Finance previously recommended the funding source for the fencing of $5,000 to come from
previously budgeted funds (combination of Park Dedication and Ball field Development Funds)
for the development of the ball fields west of the new high school. Finance still recommends the
utilization of the same $5,000 and to be supplemented by an additional $12,000 from the
Permanent Improvement Revolving (PIR) Fund. The dollars recommended from the PIR fund,
are from assessment payments assigned to the PIR fund from projects that have fulfilled their
debt service requirements and are not required to be part of an assessment project to be spent,
although requires a four-fifths vote of the Council to authorize expenditure (Res. No. 074-90
Resolution Relating To The Public Improvement Fund of The City). If the Council desires to use
this funding, Finance will prepare a resolution authorizing expenditure.
If you have any further needs of Finance on this project, do not hesitate in contacting either Lee
Brezinka or myself.
,
09/17/02 13:47 FAX 6514645257 _----5ENTURY FE~CE co. ~001
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QUOTE FORM ~T -- ,.' f'" .~;.
. /
,
C;F'PT~.."R 17 J ,2002
Honorable Mayor and Member of the City Council
City of Andover
1685 Crosstown Boulevard NW , _.___h+___.___
Andover, Minnesota 55304 I ".t 1-'
I . -. ,
. ,,~'. ' . -
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SUBJECT: City of Andover, Minnesota I
,
New Ball Field FadlityWest of HIgh School i .. I 7 2002
", -.
Fencing along West and North property lines , ,
L I
City Project No. 01-2 ' ____.._~____.~.~.._"".__._...l
CI~\' (',., . , I :"~ n,
! " ,,.," ! . ~. c.t\
Gentlemen: ~ \J~ J\:-~
We the undersigned. having carefully examined the site of the proposed work, the plans
and contract documents prepared by the City of Andover for the subject project, do hereby
propose to furnish all labor, tools, material and equipment, and Incidentals required for the'
complete construction of said project and such other work as may be incidental thereto 'for the
following unit or lump sum prices:
em
I 1. 8FT High Chain Link Fence
2. Alternate Quote for 6FT High Chain 1305 LF $ 7.70 $10,048.50
Unk Fence
3. ALT. QUOTE FOR 10FT. HIGH CHAIN LINK FENCE 1305LF. $12.60 16,704.00
TOTAL
NOTE: ALL QUOTES WITH GALVANIZED FABRIC, NOT ALUMINIZED
The undersigned bidder also agrees to enter into a contract with the OW NER within ten (10)
days after the OWNER'S acceptance of this Proposal or any section or sections thereof, and
further agrees to complete the entire work covered in the contract award within the time period
designated by the City.
In subml\tlng this quote, it is understood that the OWNER rnserves all rights to reject any
and all quotes. and It is understood that this quote may not be withdrawn within a pet1oc1 of sixty
(60) days after the scheduled time for the receipt of quotes.
/ , By:
S ER, BRANCH MANAGER
BOX 277
FOREST LAKE, MN. 55025
Phone: 651-464-7"l7"l
FAX 651':464-7377
SEP 17 200~ 1~:4~ t:.c:'1 AC.Ac::''""l~'" ,...."'.....,... no..
09/17/2002 13:35 16124214860 NORTHSTAR FENCE -, PAGE ~1
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QUOTE FORM &Oivo.v,;'''-.: '-""~i;';
f .....-.. r...."
SeDtember 12'" ,2002
Honorable Mayor and Member of the City Council RrCCI\I;:D
City of Andover t. I. .!-
1685 Crosstown Boulevard NW
Andover, Minnesota 55304 SEP I fl2002 ,
SUBJECT: CIty of Andover, Minnesota j
elT" ()~ ;\' 'r,n' J D
New Ball Field Facility West of tflQh School 'v \ _ ~ t:' \' i " t ~.. \- -,
~ } i I ~! ~ ~,; \, ,-. L ~ \
Fencing along West and North property lines
City Project No. 01-2
Gentlemen:
We the undersigned, having carefully examined the site of the proposed work, the plans
and contract documents prepared by the CIty of Andovef fOf the subject project, do hereby
propose to furnish all labor, tools, material and equipment. and Inclclenl3ls reQuired for the
complete construction of said project and such other wor1< as may be Inckfental thereto for the
following unit or lump sum pl1ces:
'FT High Chain Link Fence 1305 LF $ I $; OJ 5"'1 ~
/ hI <{, ~
2. Alternate Quota for High Chain 1305 LF $ $
Link Fence 11.11 / '-65"~O,~
TOTAL $
The undersigned bidder also agrees to enter Into a contract with the OWNER within ten (10)
day. after the OWNER'S acceptance of this Proposal or any section or sections thereof, and
further agrees to complete the entire wort covered In the contract award within the time period
designated by the City.
In submitting this quote, It Is understood that the OWNER reserves all rights to reject any
and all quotes. and Ills understood that this quote may not be withdrawn within a period of sixty
(60) days after the sch led "me for the receipt of quotes.
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SEP 172002 13:17 16124214860 PAGE.01
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