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April 20, 2023
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting April 20, 2023 6:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (04/06/23) 4. Agenda Approval 5. Community Center 1 st Quarter Report 6. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 7. Update Spring/Summer Field Schedules 8. Outstanding Items 9. Other Items or Updates 10. Chairs Report 11.Adjournment 6:30 P.M. or Shortly After Workshop Session A. Discuss 2024-2028 CIP Park Improvements B. Discuss May 4t" Bus Tour Stops PARK AND RECREATION COMMISSION MEETING — APRIL 6, 2023 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Widmyer on April 6, 2023, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairperson Jake Widmyer, Commissioners Jim Lindahl, Kristin Lackie, Sophia Newton, Shane Stenzel, Tracy Strombeck, Liza Shafto Commissioners Absent: None Also Present: Parks & Streets Operations Manager Jason Baumunk OATH OF OFFICEINE WL Y APPOINTED COMMISSIONER Commissioner Widmyer administered the Oath of Office to Liza Shafto. RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES March 16, 2023 Workshop Meeting Commissioner Strombeck made a correction to the last article on page 4 where the wrong name was listed. It stated, "Jim Dickinson asked if the City would entertain putting in something that would generate revenue." Instead of Jim Dickinson it should read Shane Stenzel. Mr. Baumunk made a correction to another spot further down about adding pickleball courts. Commissioner Lackie was listed as the speaker, but it was Commissioner Stenzel. Motion by Strombeck, seconded by Commissioner Nelson to approve the March 16, 2023 Park Commission Workshop minutes as amended. Motion carried 5 ayes, 2 present (Lindahl and Shafto). March 16, 2023 Regular Meeting Motion by Stenzel, seconded by Strombeck, to approve the March 16, 2023 Park Commission Regular Meeting minutes as presented. Motion carried 5 ayes, 2 present (Lindahl and Shafto). Regular Andover Park & Recreation Commission Meeting Minutes —April 6, 2023 Page 2 APPROVAL OF AGENDA Parks and Streets Operations Manager Baumunk stated there were no changes or additions to the agenda. Motion by Stenzel, seconded by Lindahl, to approve the April 6, 2023 Park Commission agenda as presented. Motion carried unanimously. HERO'S TOURNAMENT -REQUEST TO WAIVE FEES Mr. Baumunk explained that the fees are requested to be waived again for the 7th annual Hero's tournament. There have been no issues with the request for waived fees in the past and it is for a good cause. The Park and Recreation Commission is requested to recommend the tournament and field usage fees be waived as being requested by the group The Invisible Wounds Project. Commissioner Strombeck asked to know what the request is benefiting. Mr. Baumunk shared some things the Invisible Wounds Project put their money toward in 2022, including 1,500+ couples therapy sessions, 200+ wood -working therapy sessions, 50 mental health retreats for veterans and first responders, among other things. He added that they keep their focus local. Motion by Commissioner Strombeck, seconded by Commissioner Stenzel to recommend the City Council waive the fees for the 7th annual Hero's tournament. Motion carried unanimously. UPDATE SPRING/SUMMER FIELD SCHEDULES Mr. Baumunk explained that this item is in regard to field schedules, which were due in mid -March. He doesn't have schedules for fast and slow pitch softball yet. All tournaments for the year have been submitted and approved. The main parking lot at Sunshine Park is being redone this summer and will need to be closed for the duration of July, which has been communicated to the users of those fields. He plans to present a full schedule at the next Park Commission meeting. ALSO 1ST QUARTER REPORT Mr. Buamunk shared that the Anoka County Sheriff's Office has not reported any damage or malicious activities in the parks. Commissioner Nelson thanked residents for watching the parks. Regular Andover Park & Recreation Commission Meeting Minutes — April 6, 2023 Page 3 Mr. Baumunk added that many issues involving park vandalization are reported by residents and encouraged residents to continue looking out for and reporting suspicious activity. OUTSTANDING ITEMS 1. On -going Projects: Mr. Baumunk reviewed the remaining on -going items. He shared that all playgrounds have been ordered. $50,000 was allocated toward a new playground for Lunds Park North from the Park Dedication fund. $40,000 was allocated toward the Hidden Creek North shelter but they are over -budget for the project. The Park Dedication fund should fully cover the shelter so they either need to downsize the project or ask Council for more funds. 2. Updates from Previous Meetings — Park Survey Options: The QR code in the newsletter will be discussed during the Workshop session. They received 126 responses and a variety of comments that will be discussed during the Workshop. 3. Kelsey Round Lake Boardwalk: The project has been approved and is just waiting on when the contractor is able to complete the project. 4. Seasonal Staff: Parks and Street departments are looking for seasonal staff. Mr. Baumunk encouraged people to apply. He shared that the age requirement is 17 and up, there is a minimum $15/hour starting, and it would involve four 10 hour days per week. 5. Parks Maintenance Update: Mr. Baumunk reviewed the maintenance report for the season. Every plow was out plowing on Saturday and it still took 12 hours which is twice as long as usual. They have been going through equipment and getting ready for summer. OTHER ITEMS OR UPDATES Nothing to report. CHAIR'S REPORT Nothing to report. ADJOURNMENT Motion by Strombeck, seconded by Stenzel, to adjourn the workshop meeting at 6:13 p.m. Motion carried unanimously Respectfully Submitted, Kristina Haas, Recording Secretary TimeSaver Off Site Secretarial, Inc. PARK AND RECREATION WORKSHOP MEETING —APRIL 6, 2023 MINUTES The Workshop Meeting of the Andover Park and Recreation Commission was called to by Chairperson Widmyer on April 6, 2023 6:15 p.m., at the Andover City Hall, 1685 Cros Boulevard NW, Andover, Minnesota. Commissioners Present: Chairperson Jake Widmyer, Commissioners Shane Stenzel, Jim Lindahl, Tracy Strombeck, Kristin Lackie, Sophia Newton, Liza Shafto Commissioners Absent: None Also Present: Parks & Streets Operations Manager, Jason Baumunk Others REVIEW MARCHIAPRIL NEWSLETTER PARKS SURVEY Mr. Baumunk shared some results from the Parks Survey that residents were able to fill using a QR code that was printed in the March/April Andover newsletter. Residents provil input on improvements for specific parks, their interest in reserving a park shelter for a priN event, how many people a shelter should accommodate, and which parks they believe sho have a shelter. Mr. Baumunk shared that out of the 121 people who filled out the survey, said they would like to reserve a shelter. Mr. Baumunk noted many residents made comments on Sophie's Park. There is currently green space and residents would like more. The problem is that it is sandy. Mr. Baumu suggested he could get bids on how much it would cost to get irrigation put in there so th could grow grass more easily. The Commissioners agreed adding irrigation was a good idea make the park space more usable. Mr. Baumunk shared that there is currently no electricity the park. He suggested putting power in and adding a security light since there have b vandalism issues. The Commission agreed with this suggestion as well. Mr. Baumunk shE he will get costs together and add it to their CIP discussion list. Mr. Baumunk stated there were many resident comments on Hickory Meadows Park, which a large park with almost nothing in it other than a small playground. Mr. Baumunk shared h, the park is currently irrigated and the Commission discussed adding more irrigation so the could be more grass. The addition of basketball courts was discussed but there hasn't been a b demand for those. An octagonal gaga ball court and some Adirondack chairs were suggested there are activities for older kids and more comfortable seating options, since these needs we Andover Park & Recreation Commission Workshop Meeting Minutes — April 6, 2023 Page 2 mentioned in resident comments. The Commission agreed to start with adding more i to create a larger grassy area. The Commission discussed a trail connection they are hoping to make, which they are waitir. on State grant money for. Everything is in place for the bridge they plan to add, which wi connect neighborhoods, but they are waiting on one property's easement so they can receii the grant funds to complete the trail. All neighborhoods are currently not connected by trail but residents would like them to be. Although it did not come up in the survey, Mr. Baumunk brought up the Prairie Knoll warmi house building. They are waiting on a yes or no answer on whether or not they can add a seco floor to the building with the foundation as it is, or if they have to tear down and redo t foundation on the building. The football association would like to use it but the building currently not big enough for their storage needs, and the bathrooms are not sufficient. T Commission discussed other amenities that could be added to Prairie Knoll park, like pickleb courts or a skate park. Mr. Baumunk shared he would look at pricing for skate park equipme Other potential locations were also discussed for pickleball courts. The Commission discussed the challenge of replacing playgrounds. The City's current of $50,000 no longer pays for playgrounds that residents are happy with. $50,000 only basic equipment that doesn't have anything fun for older kids to do. Mr. Baumunk brought up the interpretive historical signs created by past Councilmember V Holthus to share the history of certain landmarks at various park locations, asking d Commission what the plan is for those. QR codes were suggested so residents could scan a sib and read information online, versus having everything printed right on a physical sign sin( there is a lot of information. Mr. Baumunk said he will add a further discussion of this to future agenda. The Commission discussed a resident request for ADA handicap equipment at Wild Iris and Shady Knoll Park. Mr. Baumunk said he could look into the possibility of adding ADA equipment. He shared ADA playgrounds are significantly more expensive. Wild Iris is relatively new, and did not have many survey result requesting ADA specific additions. The Hills of Bunker parking lot came up a lot on the survey. Residents would like it paved, the Commission discussed prioritizing that. Mr. Baumunk stated he would get a cost on it a add it to the CIP discussion list. Commissioner Strombeck noticed many residents commented about paying a lot of me toward Park and Recreation fees and are likely thinking the money should all go toward Andover Park & Recreation Commission Workshop Meeting Minutes —April 6, 2023 Page 3 park nearest their homes. She suggested making it clearer to residents that money goes the City's whole Park system. Commissioner Stenzel shared he appreciated looking through the results of the survey, suggested having a survey QR code always available for residents to give feedback comments about their satisfaction with the parks and suggestions for improvements. Commission agreed the survey was helpful and informative for their planning purposes. discussed using a Google Form for a survey instead of a QR code since it is free. The Commission discussed adding a gate to Hawkridge Park that would close and lock at certain time, since a resident commented that there are numerous after -hour activities. It is very remote park. ADJOURNMENT The meeting adjourned at 7:14 p.m. Respectfully Submitted, Kristina Haas, Recording Secretary TimeSaver Off Site Secretarial, Inc. CITY 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park Commission S FROM: Jim Dickinson, City Administrato SUBJECT: March 2023 Community Center Upda DATE: April 20, 2023 INTRODUCTION: Attached for Commission review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2022 and Budget Year 2023. The reports reflect activity through March 2023 with comparative data with March 2022. March 2023 Financials Coming off 2020 imposed COVID restrictions shutting down the entire facility mid -March of 2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC operated at near full capacity for close to twelve months in 2021 and did operate at full capacity throughout 2022. 2023 Revenues are behind in comparison to 2022, this is due to ice rental payment timing. 2023 ice rental is expected to be comparable to 2022 versus in 2021 when the Sports Complex ice was not converted to turf and ice rentals filled that space. The 2023 expenses are mixed in comparison with 2022 primarily in salaries as ACC was able to fill our staffing needs in 2023 versus 2022 where full staffing was still a struggle. It is anticipated that 2023 activities will be comparable to the previous year as we proceed through the year, although we still will have some variability in staffing since it took until April of last year (2022) to actually be fully staffed. The 2023 Capital Outlay line item is for a high volume/output water heater replacement and dehumidification system replacement. Also provided is an ACC historical perspective of actual costs dating back to 2016. This is the report previously provided to the former ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operations. APRIL/MAY 2023 FACILITY UPDATE: Please refer to the attached ACC _Facility Update for Major Events and monthly Walking Track activity through February. Major events are picking up as the winter season is in full swing. PROGRAMS/ACTIVITIES UPDATE - ACC is completing the busiest time of the year now, every weekend through March ACC is hosting events. Andover Athletic Basketball hosted league games every Saturday, with all 4 courts running ACC hosts 40 games a day through early March. MN Premier Volleyball hosted volleyball tournaments for eight Sundays in a row through January and Febraury. Hockey playoffs were held throughout February. This update focuses on the meeting room rentals, track check -ins and free residents passes for ACC activities. Good news is, ACC has been busy in these areas and over the past winter months packed. Staff time dedicated to manage this is growing and there is little revenue tied to any of this as much of these activities are free or discounted services. Track: Relative to the track here are the past few month's numbers: -Walking Track January 2023 — 2,252* -Walking Track February 2023 — 2,002* -Walking Track February 2023 — 2,519* *ACC currently track via a check -in users Monday — Friday from 6:30 am — 4:30 pm. In the first three months of 2023, ACC checked in 6773 walkers into the track during business hours. All Andover residents are free. ACC has brought in approximately $2,000 in non-resident daily walking fees ($2 day) and in non-resident monthly walking memberships. If ACC estimates the number of walkers that come in on weeknights and weekends that don't have to check -in and add that to those that do check in during the day, ACC will likely approach close to 12,000 walkers for Jan/Feb/March 2023. Free Resident Passes- through February: Free Resident Passes January 2023 - 294 ($5 value = $1,470) Free Resident Passes February 2023 - 255 ($5 value = $1,275) For the first two months of 2023, that's 549 resident passes redeemed at a value of $2745. Community Rooms: In six (6) months, Oct - March ACC has scheduled 1189 hours of Community Room space (see attached Community Room Use listing). Council direction has been to offer free room space to all local non -profits and discounted rates to Andover residents and local business. Over these six months listed, ACC collected $3,334 for 1189 hours of meeting room space. Summary: The summary is ACC spends a lot of time managing these activities and room rentals. Considerable time is also spent helping residents get set up with their accounts, updating accounts, and getting their "membership" cards. Taking a call to schedule meeting room space can take as long as 30 minutes as staff works with the users for available dates. Recently, ACC has had to use part-time staff (including floating City Hall staff) to manage the ACC Front Desk at all hours ACC is open. At times, ACC Full time staff has been pulled back to manage the calls and questions, much for discounted or free opportunities. This is important to quantify as we look at continuing to offer free and discounted options to residents, that we recognize there is a budget impact and staffing strain associated with limited to no revenue. PROGRAMS - Winter Learn to Skate Lessons began on January 8' and are now complete. There were 140 kids in the program. The Winter Soccer Program started up January 141h and is now complete. There were 110 kids in the program. ACC is offering spring Learn to Skate lessons starting March 261h. There are 124 individuals currently registered, program cap is 140. ACC is offering a spring soccer session starting March 251h in the Sports Complex on the turf. There are 120 kids currently registered, the program cap is full. SCHEDULING - Scheduling for summer 2023 and winter 2023-24 has started; looking to get ahead of the game to help ensure we keep all our prime -time hours sold at close to 100% and find new users and programs to keep building our non-prime/summer usage. TURF - Ice went out the week of February 271h with turf rentals starting early March. Andover Baseball, Softball, Andover HS, Andover Athletic Track and Field have committed hours. The turf will go out April 26. ACC has 10 days to get turf out, rink floor cooled and ice in before the Midwest Hockey Youth tournament May 5-7 that will use both rinks. ACTION REQUESTED Informational. The commission is requested to review and receive a staff presentation on the attached reports. Attachments CITY OF ANDOVER Community Center Budget Summary Totals Budget Year 2023 2022 2023 REVENUES Budget Mar YTD % Bud Pre -Audit Budget Mar YTD % Bud Charges for services IceRentat $ 729,000 $ 242,187 33% $ 794,232 $ 794,000 $ 199,090 25% Turf Rental 50,000 561 n/a 18,553 25,000 2,364 9% Track 2,500 1,838 n/a 5,871 3,000 2,852 n/a Fieldlhouse Rental 240,000 133,325 56% 287,696 255,000 129,937 51% Proshop 13,000 4,373 34% 11,978 13,000 5,639 43% Vending 15,000 7,001 47% 20,978 16,000 6,809 43% Advertising 63,000 17,066 27% 99,436 75,000 6,297 8% Total Charges for services 1,112,500 406,351 37% 1,238,744 1,181,000 352,988 30% Miscellaneous 182,000 29,687 16% 220,434 322,068 25,954 8% Total revenues 1,294,500 436,038 34% 1,459,178 1,503,068 378,942 25% 2022 2023 EXPENDITURES Budget Mar YTD % Bud Pre -Audit Budget Mar YTD % Bud Current: Salaries & benefits 770,110 176,421 23% 809,007 875,369 219,351 25% Departmental 97,100 18,202 19% 96,433 91,850 31,176 34% Operating 603,233 118,940 20% 579,619 679,647 96,616 14% Professional services 248,525 34,103 14% 179,690 181,525 41,529 23% Capital outlay 42,000 16,575 n/a 37,358 360,000 - 0% Current 1,760,968 364,241 21% 1,702,107 2,188,391 388,672 18% Revenue over(under)expense (466,468) 71,797 -15% (242,929) (685,323) (9,730) 1% Other financing sources (uses) General Property Tax Levy 155,000 - 0% 154,614 155,000 0% Investment income - n/a (22,544) 3,000 (3,894) n/a Rental/ Lease Pymt 638,000 490,678 77% 631,231 638,000 504,211 79% Transfers out (300,000) (300,000) 100% (300,000) (300,000) (300,000) 100% Total financing sources (uses) 493,000 190,678 39% 463,301 496,000 200,317 40% Net increase (decrease) in fund balance $ 26,532 $ 262,475 989% $ 220,372 $ (189,323) $ 190,587 l01% CITY OF ANDOVER, NHNNESOTA Andover Community Center / YMCA Historical Comparison PRE -AUDIT 2016 2017 2018 2019 2020 2021 2022 2023 2023 Actual Actual Actual Actual Actual Actual Actual Budget Mar - YTD Revenues: Charges for services Ice Rental S 405,990 S 392,828 $ 435,716 S 442,995 $ 361,796 $ 823,856 S 794,232 $ 794,000 S 199,090 TmfRental - - - - - 3,782 18,553 25,000 2,364 Track - - - - 301 3,950 5,871 3,000 2,852 Fieldhouse Rental 199,286 215,089 218,667 220,225 133,126 220,527 287,696 255,000 129,937 Proshop 9,412 9,247 8,606 9,680 4,394 9,606 11,978 13,000 5,639 Vending 8,588 9,182 7,470 8,427 6,148 7,763 20,978 16,000 6,809 Advertising 26,450 38,819 34,000 40,850 8,000 84,700 99,436 75,000 6,297 Charges for services 649,726 665,165 704,459 722,177 513,765 1,154,184 1,238,744 1,181,000 352,998 Miscellaneous 136,552 136,149 142,768 131,386 110,781 134,072 220,434 322,068 25,954 Total revenues 786,278 801.314 847,227 853,563 624,546 1,288,256 1,459,178 1,503,068 378,942 Expenditures: Current: Salaries & benefits 451,332 481,926 501,108 533,044 503,842 692,742 809,007 875,369 219,351 Departmental 77,945 65,612 76,448 66,570 74,809 82,655 96,433 91,850 31,176 Operating 364,935 364,242 352,067 330,084 345,588 515,308 579,619 679,647 96,616 Professional services 106,381 125,034 104,076 77,818 129,261 85,130 179,690 181,525 41,529 Capital outlay 47,859 4,900 11,442 39,888 100,000 37,358 360,000 Current 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,375,835 1,702,107 2,188,391 388,672 Revenue over underexpenditures (262,174) (240,400) (197,914) (193,841) (528,954) (87,579)1 (242,929)1 (685,323)1 (9,730)1 Other financing sources (uses) General Property Tax Levy - - - - - 154,534 154,614 155,000 Investment income 2,190 2,779 5,780 16,107 6,793 2,817 (22,544) 3,000 (3,894) Rental / Lease Pymt 640,303 641,691 637,150 636,803 635,629 635,026 631,231 638,000 504XI Transfers out (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) Total financing sources (uses) 342,493 344,470 342,930 352,910 342,422 492,377 463,301 496,000 200,317 Net increase (decrease) in fund balance 80,319 104,070 145,016 159,069 (186,532) 404,798 220,372 (189,323) 190,587 Fund balance (deficit) - January 1 56,140 136,459 240,529 385,545 544,614 358,082 762,880 983,252 983,252 Fund balance (deficit) - December 31 $ 136,459 $ 240,529 $ 385,545 $ 544,614 $ 358,082 $ 762,880 $ 983,252 $ 793,929 $ 1,173,839 Fund Balance Detail: FB - Replac Res for Common Space $ 154,449 $ 179,283 $ 173,560 $ 200,606 $ 190,067 $ 216,790 $ 216,790 $ 81,790 $ 81,790 FB- Unassigned (17,990) 61,246 211,985 344,008 168,015 546,090 766,462 712,139 1,092,049 $ 136,459 $ 240,529 $ 385,545 $ 544,614 $ 358,082 $ 762,880 $ 983,252 $ 793,929 $ 1,173,839 Debt Service Payments 2012C GO Abatement Bonds (P +I) $ 1,216,506 $ 1,213,731 $ 1,211,481 $ 1,208,931 $ 1,215,981 $ 1,212,631 $ 1,213,931 $ 1,209,281 $ 1,209,281 2019A GO Abatement Bonds (P + 1) - 590,150 819,725 1,109,775 1,106,900 1,106,900 $ 1,216,506 $ 1,213,731 $ 1,211,481 $ 1,208,931 $ 1,806,131 $ 2,032,356 $ 2 323,706 $ 2,316,181 $ 2 316,181 2012C GO Abatement Bonds $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ 976,780 $ 973,263 $ 974,628 $ 969,745 $ 969,745 2019A GO Abatement Bonds - - - - 1,001,090 976,966 1,014,065 1,028,782 1,028,782 Community Center Operations - 155,000 155,000 155,000 155,000 $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ 1,977,870 $ 2,105,229 $ 2,143,693 $ 2,153,527 $ 2,153,527 A N D'` 44V E COMMUNITY CENTER APRIL-MAY 2023 April 8-16 — Just Between Friends Kids Sale April 29 — Carousel Craft Spring Sale May 4-6—Midwest Hockey Youth Tournament May 18-21—Hometown AAA Youth Tournament May 26—PACT School Field Trip May 28-29—ACC Closed Track check in is required, Monday —Friday, 6:30am-4:30pm. Numbers below reflect those checked in during these times. Jan-2252 Feb-2002 March — 2519 March 25—April 22—Spring Indoor Soccer March 26 —April 30—Spring Learn to Skate Community Room Use- Oct 1, 2022 - March 31, 2023 ACC Event 12.00 $0.00 ACC Programs 13.50 $0.00 Andover Family Fun Fest 2.00 $0.00 AHS Dance Team 5.00 $0.00 Andover Elementary School 5.50 $0.00 Anoka Hennepin Mustangs 21.00 $0.00 MN Premier Volleyball Season 24.00 $0.00 North Suburban Home Show 5.00 $0.00 Flex Hockey 4.00 $0.00 AAA Track and Field 1.00 $0.00 Aarica Rollings 3.00 $75.00 ABA Meeting Room 4.33 $0.00 AGTBA Meeting Room 14.00 $0.00 AHS Band Booster Club 4.00 $0.00 AHS Baseball Booster Club 10.00 $0.00 AHS Boys Hockey Booster Club 27.50 $0.00 AHS Boys Hockey Booster Club 12.00 $0.00 AHS Boys Hockey Booster Club 3.50 $0.00 AHS Chess Club 12.00 $0.00 AHS Chess Club 12.00 $0.00 AHS Girls Hockey Booster Club 44.00 $0.00 AHS Girls Hockey Booster Club 10.00 $0.00 AHS Girls Lacrosse Booster Club 6.75 $0.00 AHS Swim & Dive Booster Club 13.50 $0.00 AHS Trap & Skeet 7.00 $0.00 AHYHA Tryouts Meeting Room 114.75 $0.00 AHYHA Meeting Room 6.50 $0.00 Allina Aetna Medicare Dave Stewart 16.00 $0.00 Allina Aetna Medicare Meeting Benita Jackson 4.00 $0.00 Andover Boys Traveling Basketball 9.50 $0.00 Andover Elementary School PTO 1.50 $0.00 Andover Football Association 7.00 $0.00 Andover Lions 20.00 $0.00 Anoka County Autism Family Support Group 13.50 $0.00 Anoka County Election Integrity Team 12.00 $0.00 Anoka County Radio Control 78.00 $0.00 Anoka Hennepin Schools Meetings 19.00 $0.00 Anoka Vet Center 50.00 $0.00 Aztec Estates Townhomes Association 9.00 $0.00 Betsy Farly 12.00 $270.00 Brad Mechelke 6.00 $0.00 Brittany Opp 3.00 $75.00 BS District J Dale Johnson 2.25 $0.00 BS Pack 609 Boy Scouts 3.00 $0.00 BS Pack 609 Cub Scouts 5.00 $0.00 BS Pack 609 Planning Committee 9.00 $0.00 BS Pack 609 Webelos Den 7 6.00 $0.00 BS Troop 204 Dan Burns 3.00 $0.00 BS Troop 678 1.00 $0.00 Bunker Lake Village HOA 4.50 $0.00 Castleguard Training 22.00 $0.00 Community Social Services & Behavioral Health 4.00 $0.00 Constance Free Church 55.00 $360.00 CPR Professionals 1.50 $0.00 Crosstown Meadows Twin Home Assoc. 2.50 $0.00 Cub Scout Pack 414 Lions 4.00 $0.00 Cub Scouts Pack 609 Den 3 M. Severance 1.50 $0.00 Dani Foesch 6.00 $135.00 Dennis Dworshak 4.00 $100.00 FAIR 12.00 $0.00 Farrah Watley 12.00 $270.00 First Select Property Management 14.50 $0.00 Grey Oaks at Andover Townhome Assoc. 9.75 $0.00 GS Troop 14642 Jami Rinderknecht 13.50 $0.00 GS Troop 17869 Kathy Strobush 7.00 $0.00 GS Troop 17872 Jennifer Mayers 1.50 $0.00 GS Troop 18439 Sue Quick 6.00 $0.00 GS Troop 18470 Kellie Cleary 4.50 $0.00 GS Troop 18653 Jessica Lien 18.00 $0.00 Hometown Meeting Room 2.00 $0.00 Hope 4 Youth 3.00 $0.00 Humana Samuel Beard 6.00 $210.00 Integrated Insurance Inc. 4.00 $140.00 Jim Dickinson 8.00 $0.00 Joe Deitz 1.00 $0.00 Karl Lohn 8.00 $180.00 Kwik Trip 6.00 $0.00 League of Woman Voters ABC 6.00 $0.00 Lee Yang 3.00 $75.00 Lisa Johnson 1.50 $37.50 Lorriet Charles 9.00 $202.50 Medica Medicare Rebecca Kitzberger 4.00 $140.00 MN Department of Health 12.00 $0.00 MN Fundraising Initiative 14.00 $0.00 Mom's Club 30.00 $0.00 Natures Run Townhome Assoc. 6.25 $0.00 Net Hendricks 29.00 $0.00 Northwoods Service Uni 20.00 $0.00 Paul Bird 3.00 $75.00 Pond Twinhomes Association 5.25 $0.00 Red Pine Fields Townhome Association 8.00 $0.00 Senate District 31 DFL 540 23.50 $0.00 Summit Investment Advisors 12.00 $390.00 Superman Sam -Jamie Grant 15.00 $0.00 Tom Laing 4.00 $90.00 United Health Care Jeff Olsen 4.00 $140.00 United Health Care Scott Nelson 3.00 $105.00 United Healthcare Joe Carlson 11.00 $275.00 Venture Crew 3276 6.00 $0.00 Village at Andover Station 2.00 $0.00 WoMN Strong 12.00 $0.00 Woodland Creek Townhouse Association 10.50 $0.00 Boreal Soccer 6.00 $0.00 TOTALS 1189.33 $3,345.00 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 , WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission Jason Baumunk, Streets / Parks Manager Lee Brezinka, Finance Manager 2023 First Quarter Financial Report April 20, 2023 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue Expenditure Reports for the Park Improvement Fund as of March 31, 2023. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Yle-e-� - Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 31, 2023 Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation / Grant Capital Projects Levy for Park Improvements Rose Park Tower Rental Interest Total Funds Available Projected Commitments Rose Park Tower Rental balance Hidden Creek North - Shelter Lunds North - Playground Equipment Pine Hills North - Building/Shelter Annual Miscellaneous Projects Operating Transfer Out Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 2023 Budget Actual $ 240,300 $ 187, 923.00 15,000 - - 3,420.29 - (8,439.00) 255,300 182,904.29 Carryforwards/ 2023 Budget Adjustments Actual 16,784.88 - 40,000 - - 50,000 - - 50,000 - - 25,000 - 150,000 150,000.00 16,784.88 150,000.00 .80 Am unt 1 784.88 18 ,784.88 $ 1.7 .762.92 4/13/2023 2023 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Balance Sheet March 31, 2023 Assets: Current Assets Cash - Reserved $ 181,784.88 Cash - Unreserved 1,817,667.21 Total Cash 1,999,452.09 Interest / Tax Receivable 125.41 Due from Other Governments - Total Assets $ 1,999,577.50 Liabilities and Fund Balance: Liabilities Accounts Payable $ - Deferred Revenue 125.41 Total Liabilities 125.41 Fund Balance Fund Balance12-31-22 1,966,547.80 Excess of Revenues Over (Under) Expenditures 32,904.29 Total Fund Balance 1,999,452.09 Total Liabilities and Fund Balance $ 1,999,577.50 4/13/2023 2023 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Revenues March 31, 2023 Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Fields of Winslow Cove 2nd 14034 Crosstown Blvd NW - Lot Split Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Miscellaneous Budget $ 15,000.00 182,844.00 5,079.00 $ 240,300.00 187,923.00 (8,439.00) 3,420.29 Subtotal $ - Total Revenues $ 255,300.00 $ 182,904.29 4/13/2023 2023 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Expenditures March 31, 2023 Expenditures: 61020 - Supplies - Operating Subtotal 63005 - Professional Services Subtotal 63010 - Contractual Services Subtotal 63015 - Publishing 67101 -Operating Transfer Out Budget $ 25,000.00 140,000.00 150, 000.00 150, 000.00 Total Expenditures 315,000.00 71570 1000.00 Revenues Over Expenditures (59,700.00) $ 32,904.29 Miscellaneous Projects 4/13/2023 2023 Park Improv 1st Qtr C I T Y O F ND OVE 9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�� FROM: Jason Baumunk, Parks & Street Operations Manager SUBJECT: 7. Update 2023 Spring/Summer Field Use Schedule DATE: April 20, 2023 INTRODUCTION This item is an update of the 2023 spring/summer field use schedules. DISCUSSION Staff have finalized the Spring/Summer Field use schedules. Field allocation was based off the Field Use Guidelines set by the Park & Recreation Commission. Overlapping requests were prioritized based off the criteria set in the guidelines. Associations were encouraged to work with each other to accommodate the field use needs that were not granted in the schedule. Note: Copies of the application, certification of participants, status of the 501 C3's, the certificate of insurance and the established grievance procedures are available from City staff if you would like to review them. It is also understood that the associations are responsible per the application requirements that they are required to provide parking attendants during the duration of the season. As of this time we have 10 tournaments that have approved applications. May 5-6 AHS Husky Classic V and JV. Fields 1-6 at Sunshine Park. May 20-21 AAA Spring Jamboree. Fields 1-6 at Sunshine Park. June 2-4 ABA A -Town Classic Tournament. Fields 1-6 at Sunshine Park, City Hall -Field #7, Hidden Creek N, Shadowbrook East North Field. June 16-18 AAA A -Town Fastpitch. Eveland North, Middle, and South, Sunshine 1-6 and City Hall Field 7. June 23-25 ABA Anders FLAA Tournament. ASN (west, middle, and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park -North Field, Timber Trails Park. June 23-25 AAA Slow -pitch End of Season Tournament. Fields 1-6 at Sunshine Park. July 8-10 ABA Andover Baseball Celebration Weekend/Fields 1-6 at Sunshine Park. August 5-6 ABA Sunday Sandlot Tournament. ASN (west and middle fields) August 11-13 AAA Andover Qualifier. Eveland North, Middle, and South, Sunshine 1-6 and City Hall Field 7. August 19 The Hero's Tourney -Invisible Wounds Project. Fields 1-4 at Sunshine Park. The north parking lot at Sunshine Park will be closed for reconstruction from July 10-August 6ch This has been communicated to the athletic associations and is the best timeframe to close the lot with the least impact to their facility needs. Respectfully submitted, �Ca L, Jason Baumunk Attachments: 2023 Spring Summer Field Schedules. ANDOVER SPRING/SUMMER 2023 SOCCER/LACROSSE SCHEDULE ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN City Hall #1 5:00 to dark YMCA Soccer Shots South of water tower Twin Cities (U-8 70 yds x 50 yds) Sunshine #2 Soccer Field (Lighted) 5:00-dark AALA AALA AALA AALA AALA AALA AALA Next to 148th Ave NW Full size 225'x360' Sunshine #3 Soccer Field (Lighted) 5:00 - dark AALA AALA AALA AALA AALA AALA AALA Field SE of complex (Full size 225'x360' Sunshine #4 (Lighted) Soccer Field 5:00 - dark AALA AALA AALA AALA AALA AALA AALA Field directly E of complex U-10 80 yds x 50yds) Hawkridge - East Field 5:00 - dark BFC BFC BFC BFC BFC BFC BFC (U-12 150'x300') Hawkridge-Middle Field 5:00 - dark BFC BFC BFC BFC BFC BFC BFC U-12 size 150'x300' Hawkridge - West Field 5:00 - dark BFC BFC BFC BFC BFC BFC BFC Full size 225'x360' Hidden Creek North 5:00 to dark CR United CR United CR United CR United CR United CR United CR United (U-10 80 yds x 50 yds) Fox Meadows - South Field 5:00 to dark BFC BFC BFC BFC BFC BFC BFC Full size 225'x 360' Page 1 awn- us awn- us MON TUE WED THU FRI SAT SUN Fox Meadows - East Field 5:00 to dark BFC BFC BFC BFC BFC BFC BFC (U-12 size 150'x300') Oak Bluff 5:00 to dark Limited Access Due to Reconstruction of Streets (U-10 80 yds x 50 yds) Timber Trails 5:00 - dark CR United CR United CR United CR United CR united CR United CR United U-10 80 yds x 50yds) Hidden Creek East 5:00 - dark U-6 50 yds x 30yds) Practice only practice only practice onlyl practice onlyl practice only practice only practice only Northwoods West 5:00 - dark (U-6 60 yds x 40 yds) practice onlyl practice only practice only practice only practice only practice only practice only Pleasant Oaks 5:00 - dark U-6 50 yds x 30yds) practice only practiceonly practice only_ practice only practice only_ practice only practice only Prairie Knoll 5:00 to dark AALA AALA AALA AALA AALA AALA AALA Southeast field (Lighted) (Full size 225'x 360') Prairie Knoll 5:00 to dark AALA AALA AALA AALA AALA AALA AALA North Feld U-10 80 yds x 50yds) Page 2 awn- us awn- us Prairie Knoll 5:00 to dark AALA AALA AALA AALA AALA AALA AALA Southwest field (Lighted) Full size 225'x 360') Pine Hills North 5:00 to dark Grow West Field BFC BFC BFC BFC BFC BFC BFC (Northwest field (Lighted)) (Full size 225'x 360') Pine Hills North 5:00 to dark Grow East Field BFC BFC BFC BFC BFC BFC BFC (Northeast field (Lighted)) (Full size 225'x 360') Pine Hills North 5:00 to dark Bennett Field BFC BFC BFC BFC BFC BFC BFC (South field (Lighted)) (Full size 225'x 360') BFC - Boreal Futbol Club -Season starts in spring and ends on July 31stth R United - Coon Rapids United Soccer Club - Season starts in spring and ends on October 15th AALA - Andover Area Lacrosse Association - Season starts in spring and ends on August 8th AHSD ELFE - Anoka Hennepin School District - Only using Prurple Park Payground Andover YMCA - Season starts June Andover Fun Fest/July 7-8, 2023 APPROVED: Q&AAAj DATE OF PREPARATION 4/17/2023 Parks & Streets Operations Manager REVISED 4/17/2023 Date 411712023 cc: Terry Seeger, BFC, AALA, CR United, City Hall Front Desk, Anoka Hennepin SD, & Andover YMCA Page 3 ANDOVER SPRING/SUMMER SOFTBALLIBASEBALL SCHEDULE 2023 dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN SUNSHINE #1 (Lighted) AAA AAA AAA AAA AAA AAA AAA 5 PM -DARK SUNSHINE #2 (Lighted) AAA AAA AAA AAA AAA AAA AAA 5 PM -DARK SUNSHINE #3 (Lighted) AAA AAA AAA AAA AAA AAA AAA 5 PM -DARK SUNSHINE #4 (Lighted) AAA AAA AAA AAA AAA AAA AAA 5 PM -DARK SUNSHINE #5 AAA AAA AAA AAA AAA AAA AAA 5PM-DARK SUNSHINE #6 AAA AAA AAA AAA AAA AAA AAA 5 PM -DARK CITY HALL #7 ABA ABA ABA ABA ABA ABA ABA 5 PM -DARK TERRACE PARK ABA ABA ABA ABA ABA ABA ABA 5 PM -DARK Page 1 PINE HILLS SOUTH STROOTIVIAN Page 2 dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN ROSE PARK (SOUTH) ABA ABA ABA ABA ABA ABA ABA 5 PM -DARK ROSE PARK (NORTH) ABA ABA ABA ABA ABA ABA ABA 2:30pm-5pm 5PM-DARK HILLS OF BUNKER LAKE WEST ABA ABA ABA ABA ABA ABA ABA WILD IRIS ABA ABA ABA ABA ABA ABA ABA 5PM-DARK ANDOVER LIONS PARK ABA ABA ABA ABA ABA ABA ABA 5 PM -DARK TIMBER TRAILS ABA ABA ABA ABA ABA ABA ABA 5PM-DARK SHADOWBROOK EAST (North field) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK EAST (Southfield) ABA ABA ABA ABA ABA ABA ABA 5 PM -DARK EVELAND FIELDS (South field #1) Available June 1- AAA AAA AAA AAA AAA AAA AAA August 31 Only 5 PM -DARK Page 3 dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN EVELAND FIELDS (Middle field #2) Available June 1- AAA AAA AAA AAA AAA AAA AAA August 31 my 5 PM -DARK EVELAND FIELDS (North field #3) AAA AAA AAA AAA AAA AAA AAA Available June 1- August 31 Only 5PM-DARKFP -Fast Pitch Softball - low Pitch Softball AAA - Andover Athletic Assoc. ABA - Andover Baseball Assoc. * May 5-6 AHS Husky Classic V an JV. Fields 1-6 at Sunshine Park. * May 20-21 AAA Spring Jamboree. Fields 1-6 at Sunshine Park. * June 2-4 ABA A -Town Classic Tournament. Fields 1-6 at Sunshine Park City Hall -Field #7 Hidden Creek N Shadowbrook East North Field. * June 16-18 AAA A -Town Fastpitch. Eveland North, Middle, and South, Sunshine 1-6 and City Hall Field 7. * June 23-25 ABA Anders FLAA Tournament. ASN (west, middle, and east fields), Hidden Creek North Park, Pine Hills South Park, * June 23-25 AAA Slow -pitch End of Season Tournament. Fields 1-6 at Sunshine Park. * Jul 8-10 ABA Andover Baseball Celebration Weekend/Fields 1-6 at Sunshine Park. * August 5-6 ABA Sunday Sandlot Tournament. ASN (west and middle fields) • August 11-13 AAA Andover Qualifier. Eveland North, Middle, and South, Sunshine 1-6 and City Hall Field 7. * August 19 The Hero's Tourney -Invisible Wounds Project. Fields 1-4 at Sunshine Park. Page 4 APPROVED: DATE OF PREPARATION 3/8/2023 Parks 8 Stree s Operations Manager REVISED 4/17/2023 Date 1 14117120231 Terry Seeger, AAA, ABA, City Hall Front desk Page 5 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 8.Outstanding Items DATE: April 20, 2023 Current items as of 04/14/23 ON -GOING PROJECTS — • Staff has continued to work with the equipment vendor on the two playground replacements for 2023 and the new addition at Lund's North Park. All three orders for the playground equipme t have been placed. • The Lund's North playground addition is estimated to be $2,000 over the $50,000 approved budget • Staff received bids for the new shelter at Hidden Creek North Park identified in the 2023 CIP. Bids are coming in higher than expected. Currently the bid for a 16' x 16' shelter, concrete, and sho sidewalk to connect it to the trail is roughly $10,000 over the $40,000 budget for this project. • Both Lund's North playground and the Hidden Creek North shelter projects are funded by the ark Improvement Fund. Staff has this item on the 04/18/23 City Council meeting requesting the a rov for the additional expenditures. Staff will give an update at the meeting. UPDATES FROM PREVIOUS MEETINGS • Park Survey Options — Staff would like the Park & Recreation Commission to think about wl questions they would like to see in the next newsletter survey link. The next newsletter will be July/August edition. OTHER ITEMS OF INTEREST — • Athletic Fields Staff have been monitoring field conditions and plan to be out prepping ballfields so we can open them as soon as possible. Due to the late end to winter, it will be limited preparation to allow tllem to open to get teams outside on them. Reminder to the associations, please stay off the field until hey are ready and open. They are posted CLOSED, we will inform everyone when they are open. • Update of Pedestrian Trails: 2023 -- Kelsey Round Lake Park Trail. Test piles were completed, and design work has begun on the boardwalk replacement. Matteson MacDonald and Young Inc, who designed the boardwal along Crosstown Blvd, has been hired to do the design work. Plan approval to go to the City Council on May 2nd, 2023. Bid opening would be May 20, 2023. • Seasonal Staff We are currently hiring seasonal staff for the summer months. These positions help the Parks d Street Departments with mowing, ballfield maintenance, pothole repair, painting crosswalks, ti ash and recycling services, and multiple other tasks. They are 40 hour a week positions, 4 10-hour days so they get three-day weekend throughout the summer. The jobs are posted on the City Andover website you know of anyone interested. If you have any questions or comments regarding any of the items mentioned above, or any items r to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. gm M27mmo 04/7/23 • Trash Cycle • The trails were plowed after the snow event, starting around the schools. • All plow equipment was washed and inspected. • Crews brush cut an area south of Fire Station 1 to help open visibility to Crosstown. • Fertilizer for the season was delivered and stored. • A Parks Dept employee continues to help in the Vehicle Maintenance Dept. 04/14/23 • Trash Cycle was completed. • Staff worked on bringing all the summer equipment out of storage and putting away all the equipment. • Diseased Ash trees were removed from the Community Center parking lot. • Bids for possible CIP park improvements were worked on. • Equipment was prepared for the start of summer maintenance season. Respectfully submitted, Jason Baumunk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: A. Cont. Discuss 2024-2028 CIP Park Capital Improvements DATE: April 20, 2023 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2024-2028 Park Capital Improvement Plan (CIP). DISCUSSION The target date for draft CIP is Friday June 2nd. Attached is a projected fund balance sheet that was prepared by the Finance Department for your use. This projected fund balance does show the remaining payments for the $1,000,000 that was approved by the City Council to be used for the construction of the Community Center Expansion. The Park & Recreation Commission should review and revise the current identified future park improvements and determine what projects should be considered for the next 5 years. Below is what was identified last year for years 2024-2027. Improvements for 2028 will need to be identified as well. 2024 • Pine Hills North Building and Shelter $350,000, ($25,000 from BFC) • Prairie Knoll Building Expansion/Replacement Study $50,000 • Annual Misc. Projects - $25,000. 2025 • Prairie Knoll Building Expansion/Replacement. $170,000 • Fields of Winslow Cove — New Park $150,000 • Kelsey Round Lake Park Shelter w/Restrooms Study $50,000 • Annual Misc. Projects - $25,000. 2026 • Park Improvements Zone C, TBD $150,000 • Annual Misc. Projects - $25,000. 2027 • Park Improvements Zone A, TBD $150,000 • Annual Misc. Projects - $25,000 2028 • TBD • Annual Misc. Projects - $25,000 BUDGET IMPACT Depending on what the Commission recommendations for projects, the Finance Department has indicated to staff that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussions on the 2024-2028 Parks Capital Improvement Plan. Respectfully submitted, Jason Baumunk Attachments: 2023-2027 Park Improvement Fund Projected Fund Balance Sheet, Future Facilities Chart By Zone from the 2021 Park Dedication Study (side pocket) CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Estimate 2023 2024 2025 2026 2027 2027 TOTALS Pro acted Sources of Revenue Park Dedication Fee - Residential Units 50 25 25 25 25 Park Dedication Fee - Residential ($5,079/unit) $ 240,300 $ 253,950 $ 126,975 $ 126,975 $ 126,975 $ 126,975 $ 1,002,150 less: Contribution to Comm Ctr Expan (150,000) (150,000) (159,107) - - - (459,107) Donation / Contribution - 25,000 - - - - 25,000 Capital Projects Levy - Park Improvements 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Revenues Available 105,300 143,950 (17,132) 141,975 141,976 141,976 658,043 Projected Commitments Hidden Creek North - Medium Shelter 40,000 40,000 Lunds North - Playground Equipment 50,000 50,000 Pine Hills North - Multipurpose Building 50,000 350,000 400,000 Prairie Knoll Park - Warming House Expansion/Replacement 50,000 170,000 220,000 Park at Fields of Winslow Cove 150,000 150,000 Kelsey Round Lake Park - Design Shelter w/ Bathrooms 50,000 50,000 Zone C Projects - TBD 150,000 150,000 Zone A Projects - TBD 150,000 150,000 Annual Miscellaneous Projects 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total Commitments 165,000 425,000 395,000 175,000 175,000 25,000 1,360,000 Revenues Over (Under) Expenditures (69,700) (281,050) (412,132) (33,025) (33,025) 116,975 Fund Balance as of December 31, 2022 1,950,903 Fund Balance Brought Forward 1,891,203 1,610,153 1,198,021 1,164,996 1,131,971 Ending Fund Balance "• $ 1,891,203 $ 1,610,153 $ 1,198,021 $ 1,164,996 $ 1,131,971 $ 1,248,946 "Target - $50,000 to create a contingency for any project overages. Dedicated Funds Available for: Community Center Contribution $1m $ 175,146 2020 Rose Park - tower rental fee $ 15,645 202,604 2021 163,143 2022 $ 540,893 LNiDOVEA T Y O F 9 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: B. Discuss May 411 Bus Tour Stops DATE: April 20, 2023 INTRODUCTION The Park and Recreation Commission is requested to decide what locations they would like to visit on the May 41h bus tour of select parks. DISCUSSION The Park & Recreation Commission brought up the idea of visiting multiple parks as a group to see some of the proposed project locations. ACTION REQUIRED The Park and Recreation Commission is requested to decide what parks they want to visit on the May 41h park tour. Respectfully submitted, Jason Baumunk Future Facilities Chart. Taken from 2021 Park Dedication Study Zone A FUTURE FACILITIES TOTAL PRICE Sustainable Landscaping & Trees $1,000.00 Cedar Crest FUTURE EQUIPMENT TOTAL $1,000.00 Cedar Crest Landscaping Fox Meadows $2,500.00 Security Light $7,500.00 Fox Meadows FUTURE EQUIPMENT TOTAL $10,000.00 Fox Meadows Warming House/Restrooms & Storage/Mtg Room $250,000.00 Hawkridge Additional Irrigation System Improvements $5,000.00 Hawkridge Security Light (2)** $15,000.00 Hawkridge Septic System $20,000.00 Hawkridge Pave Parking Lot w/ C & G (60-90 Stalls) $135,000.00 Hawkridge Landscaping - Trees $1,000.00 Hawkridge Bleachers w/ Pads (1 Soccer fields) $7,500.00 Hawkridge Land Purchase - (House and Land-7.16 Acres) $190,000.00 Hawkridge �ge ��AA8:9A 10,000.00 Hawkridge 4 Picnic Tables $3,600.00 Hawkridge New Field Grading and seeding (After Land Purchase) $250,000.00 Hawkridge Field Lighting $250,000.00 Hawkridge FUTURE EQUIPMENT TOTAL $1,162,100.00 Hawkridge Landscaping around Park Sign $1,000.00 Langseth Medium Shelter w/Concrete Pad ($30,000) $ I5,000.00 Langseth 2 Concrete Picnic Tables $1 800 00 Langseth FUTURE EQUIPMENT TOTAL $17,800.00 Langseth Future Facilities Chart. Taken from 2021 Park Dedication Study Landscaping S2,500.00 Lund's North Security Light S7,500.00 Lund's North Playground Equipment (2-12 yr. old) Basic ($50,000) S20,000.00 Lund's North Medium Shelter w/Concrete Pad (Small Shelter) Lund's North ($30,000) S20,000.00 FUTURE EQUIPMENT TOTAL $50,000.00 Lund's North Landscaping S 1,000.00 Timber River Curb around Parking Lot (400' x $15.00 p/I/f) $6,000.00 Timber River FUTURE EQUIPMENT TOTAL $7,000.00 Timber River Landscaping - Trees $1,000.00 Timber Trails Security Light $7,500.00 Timber Trails Pave Parking Lot - 46 Stalls S69,000.00 Timber Trails Medium Shelter w/Concrete Pad S30,000.00 Timber Trails FUTURE EQUIPMENT TOTAL $107,500.00 Timber Trails Mobilization $62,000.00 Pine Hills North Removals/clearing & grubbing S10,000.00 Pine Hills North Grading/earthwork & erosion control $50,000.00 Pine Hills North Stormwater management improvements $32.500.00 Pine Hills North Add secondary entrance/exit from Tulip St (gravel) $g 250.00 Pine Hills North Paved trails 10' wide $323,000.00 Pine Hills North Wooden boardwalk 6' wide $143,750.00 Pine Hills North Pedestrian bridges $60.000.00 Pine Hills North Large community play area $100,000.00 Pine Hills North Gazebo with concrete slab & 4 picnic tables $85,000.00 Pine Hills North Misc. Site Amenities $32,000.00 Pine Hills North Potable well S 10,000.00 Pine Hills North Septic & vault S 105.000.00 Pine Hills North Future Facilities Chart. Taken from 2021 Park Dedication Study Multi -purpose building $450,000.00 Pine Hills North Storage shed $95,000.00 Pine Hills North Overlook @ pond/wetland demonstration area $25,000.00 Pine Hills North Prairie grass demonstration area $16,250.00 Pine Hills North Expanded irrigation of common spaces $50,000.00 Pine Hills North Games court $14,500.00 Pine Hills North Sand volleyball court $5,500.00 Pine Hills North Disc Golf $5,000.00 Pine Hills North Landscape improvements $35,000.00 Pine Hills North Turf Seed $33,250.00 Pine Hills North Fiber Blanket $135,000.00 Pine Hills North Electrical expansion & trail lighting $160,000.00 Pine Hills North $120,08�00 Pine Hills North FUTURE EQUIPMENT TOTAL $2,166,000.00 Pine Hills North Park ID Signs (2) $1,000.00 Valleyview FUTURE EQUIPMENT TOTAL $1,000.00 Valleyview Park ID Signs (2) $1,000.00 White Oaks FUTURE EQUIPMENT TOTAL $1,000.00 White Oaks Future Facilities Chart. Taken from 2021 Park Dedication Study Zone B Park Sign & Landscaping $1,000.00 Oak Hollow FUTURE EQUIPMENT TOTAL $1,000.00 Oak Hollow Security Light $7,500.00 Oakview Picnic Table $500.00 Oakview Irrigation ($10,000) $15,000.00 Oakview Sandbox and Digger $5,000.00 Oakview FUTURE EQUIPMENT TOTAL $28,000.00 Oakview Irrigation ($40,000) $20,000.00 Woodland Crossings FUTURE EQUIPMENT TOTAL $20,000.00 Woodland Crossings Zone C Park Sign & Landscaping $1,000.00 Creekridge FUTURE EQUIPMENT TOTAL $1,000.00 Creekridge Landscaping $1,000.00 CL Boat Landing Security Light $7,500.00 CL Boat Landing FUTURE EQUIPMENT TOTAL $8,500.00 CL Boat Landing Sustainable Landscaping & Trees $1,000.00 Dehn's FUTURE EQUIPMENT TOTAL $1,000.00 Dehn's Security Light $7,500.00 Green Acres FUTURE EQUIPMENT TOTAL $7,500.00 Green Acres Landscaping $1,000.00 Hidden Creek North Dugouts $10,000.00 Hidden Creek North Future Facilities Chart. Taken from 2021 Park Dedication Study Shelter (Medium) w/ picnic table $40,000.00 Hidden Creek North Irrigation Upgrades $10,000.00 Hidden Creek North Raise Ballfield Fencing Height to 8' $15,000.00 Hidden Creek North Park Lighting (Parking Lot, Trails, etc.) [$40,000] $15,000.00 Hidden Creek North FUTURE EQUIPMENT TOTAL $91,000.00 Hidden Creek North Landscaping $1,000.00 Hidden Creek South FUTURE EQUIPMENT TOTAL $1,000.00 Hidden Creek South Additional New Trails (possible Grant funds) $226,000.00 Kelsey Round Lake Park Sign & Landscaping (2 locations) $2,000.00 Kelsey Round Lake Security Light (2) $15,000.00 Kelsey Round Lake Nature Play Area (5 Total) $60,000.00 Kelsey Round Lake Picnic Shelter with Vault Restroom and Tables $150,000.00 Kelsey Round Lake Dock $22,500.00 Kelsey Round Lake Concrete Flatwork near Parking Area $20,000.00 Kelsey Round Lake Boardwalk (2,000 LF) (Other Funding) $1,045,000.00 Kelsey Round Lake Benches on Concrete Pad (8 Total) $20,000.00 Kelsey Round Lake Picnic Tables on Concrete Pad (6 total) $20,000.00 Kelsey Round Lake Artistic/interpretive Nature Nodes (10 Total) $20,000.00 Kelsey Round Lake Wayfinding Signage/Trail Ident. /Distance Markers Kelsey Round Lake ($26000) $10,000.00 Restoration/Landscaping ($50,000) $25,000.00 Kelsey Round Lake FUTURE EQUIPMENT TOTAL $2,635,500.00 Kelsey Round Lake Security Light $7,500.00 Meadowood North Landscaping $1,000.00 Meadowood North 1 /2 Basketball Court $15,000.00 Meadowood North FUTURE EQUIPMENT TOTAL $23,500.00 Meadowood North Future Facilities Chart. Taken from 2021 Park Dedication Study Sustainable Landscaping & Trees $1,000.00 Meadowood South FUTURE EQUIPMENT TOTAL $1,000.00 Meadowood South Landscaping 51,000.00 Meadows of RL FUTURE EQUIPMENT TOTAL $1,000.00 Meadows of RL Landscaping $1,000.00 Northwoods East Medium Shelter w/ Picnic Tables (Small Shelter- Northwoods East $40,000) $20,000.00 FUTURE EQUIPMENT TOTAL $21,000.00 Northwoods East Landscaping $1,000.00 Northwoods West Security Light $7,500.00 Northwoods West Pave Parking Lot (10 Stall) $22,500.00 Northwoods West FUTURE EQUIPMENT TOTAL $31,000.00 Northwoods West Landscaping $1,000.00 Pleasant Oaks ADA Access Trail to play area (75' x $50.00 plf) $; 750 00 Pleasant Oaks FUTURE EQUIPMENT TOTAL $4,750.00 Pleasant Oaks Security Light $7,500.00 Round Lake B.L. Park Sign & Landscaping $1,000.00 Round Lake B.L. Construct Boat Landing & Pave from road to water Round Lake B.L. ($50,000) $25,000.00 FUTURE EQUIPMENT TOTAL $33,500.00 Round Lake B.L. Park Sign & Landscaping $1,000.00 Strootman Pave Ballfield Parking Lot (30 stalls) Strootman $60,000.00 FUTURE EQUIPMENT TOTAL 561,000.00 Strootman Pave Parking Lot (Canoe Area - 10 stalls) Strootman Canoe $25,000.00 Landing ADA Access Trail to River (150' x $50.00 plf) Strootman Canoe $7,500.00 Landing FUTURE EQUIPMENT TOTAL Strootman Canoe 532,500.00 Landing Future Facilities Chart. Taken from 2021 Park Dedication Study Landscaping Security Light FUTURE EQUIPMENT TOTAL Zone D Small Shelter w/ Picnic Tables FUTURE EQUIPMENT TOTAL Landscaping ($5,000) Small Picnic Shelter w/ Picnic Table Netting - Around Concession Area Park Benches (5) FUTURE EQUIPMENT TOTAL Netting - Around Concessions Area — Donation? Irrigation System and new water service FUTURE EQUIPMENT TOTAL Playground Upgrade (Signature Park) & Pickleball (4) Community Center Project t Balance (Through 12131 /20) FUTURE EQUIPMENT TOTAL Landscaping and Benches FUTURE EQUIPMENT TOTAL Landscaping FUTURE EQUIPMENT TOTAL $1,000.00 Terrace $7,500.00 Terrace $8,500.00 Terrace $20,000.00 Andover Lions $20,000.00 Andover Lions $1,000.00 ASN $20,000.00 ASN $10,000 ASN $1,000.00 ASN $32,000.00 ASN $10,000 ASN $40,000.00 Chesterton Commons $40,000.00 Chesterton Commons City Campus $1,000,000.00 #1/Purple City Campus $824,854.00 #1/Purple City Campus $1,824,854.00 #1/Purple Coon Creek Park / $2,500.00 Tom Anderson Coon Creek Park / 2,500.00 Tom Anderson $1,000.00 Creekview Crossing $1,000.00 Creekview Crossing Future Facilities Chart. Taken from 2021 Park Dedication Study Small Picnic Shelter wl Picnic Table ($10,000) $20,000.00 Hickory Meadows FUTURE EQUIPMENT TOTAL $20,000.00 Hickory Meadows Landscaping $1,000.00 Hidden Creek East FUTURE EQUIPMENT TOTAL $1,000.00 Hidden Creek East Landscaping $1,000.00 Hills of Bunker West Pave Existing Parking Lot wl concrete C & G $45,000.00 Hills of Bunker West FUTURE EQUIPMENT TOTAL $46,000.00 Hills of Bunker West Park Sign & Landscaping 51,000.00 Moores Estates Security Light $7,500.00 Moores Estates Playground Equipment (2-5 & 5-12 yr. old) 560,000.00 Moores Estates Irrigation System $50,000.00 Moores Estates Trails for ADA access (250' x $50.00 plf $12,500.00 Moores Estates FUTURE EQUIPMENT TOTAL $131,000.00 Moores Estates Landscaping $1,000.00 Oak Bluff FUTURE EQUIPMENT TOTAL $2,000.00 Oak Bluff Landscaping 51,000.00 Prairie Knoll Pave 1 1 d 1 Small Parking Lot Prairie Knoll �-rarr,vvg:� Trail from North & East lots to East field (700' x 50 plf Prairie Knoll $20k) $20,000.00 FUTURE EQUIPMENT TOTAL $201,000.00 Prairie Knoll Small Shelter wl Picnic table (ball field area) 520,000.00 Shadowbrook East Raise Ballfield Fencing Height to 8' (2 Fields) 530,000.00 Shadowbrook East FUTURE EQUIPMENT TOTAL $50,000.00 Shadowbrook East Landscaping $1,000.00 Shady Knoll FUTURE EQUIPMENT TOTAL $1,000.00 Shady Knoll Future Facilities Chart. Taken from 2021 Park Dedication Study Irrigation System ($40,000) $30,000.00 Sophie's FUTURE EQUIPMENT TOTAL $30,000.00 Sophie's Landscaping Sunshine $1,000.00 Lighting of Parking lots (west and south) $30,000.00 Sunshine Skateboard Park Expansion $50,000.00 Sunshine FUTURE EQUIPMENT TOTAL $81,000.00 Sunshine Zone B Future Facilities Chart Park Sign & Landscaping $ Oak Hollow 1,000.00 FUTURE EQUIPMENT TOTAL 1,000.00 Oak Hollow Security Light Oakview 7$,500.00 Picnic Table Oakview 00.00 Irrigation ($10,000) $ Oakview 15,000.00 Sandbox and Digger Oakview 5,000.00 FUTURE EQUIPMENT TOTAL Oakview 28,000.00 Irrigation ($40,000) $ Woodland Crossings 20,000.00 FUTURE EQUIPMENT TOTAL 0,000.00 Woodland Crossings Zone C Future Facilities Chart Park Sign & Landscaping FUTURE EQUIPMENT TOTAL Landscaping Security Light FUTURE EQUIPMENT TOTAL Sustainable Landscaping & Trees FUTURE EQUIPMENT TOTAL Security Light FUTURE EQUIPMENT TOTAL Landscaping Dugouts Shelter (Medium) w/ picnic table Irrigation Upgrades Raise Ballfield Fencing Height to 8' Park Lighting (Parking Lot, Trails, etc.) [$40,0001 FUTURE EQUIPMENT TOTAL Landscaping FUTURE EQUIPMENT TOTAL Additional New Trails (possible Grant funds) Park Sign & Landscaping (2 locations) Security Light (2) Nature Play Area (5 Total) Picnic Shelter with Vault Restroom and Tables Dock $ 1,000.00 Creekridge 1000.00 Creekridge $ 1,000.00 CL Boat Landing $ 7,500.00 CL Boat Landing $ 8,500.00 CL Boat Landing $ 1,000.00 Dehn's $ 1,000.00 Dehn's $ 7,500.00 Green Acres $ 7,500.00 Green Acres $ 1,000.00 Hidden Creek North $ 10,000.00 Hidden Creek North $ 40,000.00 Hidden Creek North $ 10,000.00 Hidden Creek North $ 15,000.00 Hidden Creek North $ 15,000.00 Hidden Creek North $ 91,000.00 Hidden Creek North $ 1,000.00 Hidden Creek South $ 1,000.00 Hidden Creek South $ 226,000.00 Kelsey Round Lake $ 2,000.00 Kelsey Round Lake $ 15,000.00 Kelsey Round Lake $ 60,000.00 Kelsey Round Lake $ 150,000.00 Kelsey Round Lake $ 22,500.00 Kelsey Round Lake Zone C Future Facilities Chart Concrete Flatwork near Parking Area 20,000.00 Kelsey Round Lake Boardwalk (2,000 LF) (Other Funding) $ 1,045,000.00 Kelsey Round Lake Benches on Concrete Pad (8 Total) 20,000.00 Kelsey Round Lake Picnic Tables on Concrete Pad (6 total) 20,000.00 Kelsey Round Lake Artistic/Interpretive Nature Nodes (10 Total) 20,000.00 Kelsey Round Lake Wayfinding Signage/Trail Ident. /Distance Markers $ Kelsey Round Lake ($26000) 10,000.00 Restoration/Landscaping ($50,000) 25,000.00 Kelsey Round Lake FUTURE EQUIPMENT TOTAL $ 1,635,500.00 Kelsey Round Lake Security Light 7$,500.00 Meadowood North Landscaping 1$,000.00 Meadowood North 1/2 Basketball Court 5,000.0O Meadowood North FUTURE EQUIPMENT TOTAL 3,500.00 Meadowood North Sustainable Landscaping & Trees 1000.00 Meadowood South FUTURE EQUIPMENT TOTAL 1,000.00 Meadowood South Landscaping $000 Q© Meadows of RL FUTURE EQUIPMENT TOTAL 1,000.00 Meadows of RL Landscaping $ 1,000.00 Northwoods East Medium Shelter w/ Picnic Tables (Small Shelter- $ Northwoods East $40,000) 20,000.00 FUTURE EQUIPMENT TOTAL 1,000.00 Northwoods East Landscaping $000.00 Northwoods West Security Light $ 7,500.00 Northwoods West Pave Parking Lot (10 Stall) 22,500.00 Northwoods West FUTURE EQUIPMENT TOTAL 31,000.00 Northwoods West Zone C Future Facilities Chart Landscaping $ 1,000.00 Pleasant Oaks ADA Access Trail to play area (75' x $50.00 plf $750.00 Pleasant Oaks FUTURE EQUIPMENT TOTAL $ 4,750.00 Pleasant Oaks Security Light $ 7,500.00 Round Lake B.L. Park Sign & Landscaping 1$,000.00 Round Lake B.L. Construct Boat Landing & Pave from road to water $ ($50,000) 25,000.00 Round Lake B.L. FUTURE EQUIPMENT TOTAL $ Round Lake B.L. 33,500.00 Park Sign & Landscaping 1,000.00 Pave Strootman Pave Ballfield Parking Lot (30 stalls) $ Strootman 60,000.00 FUTURE EQUIPMENT TOTAL $ Strootman 61,000.00 Pave Parking Lot (Canoe Area - 10 stalls) $ Strootman Canoe 25,000.00 Landing ADA Access Trail to River (150' x $50.00 plf) $ Strootman Canoe 7,500.00 Landing FUTURE EQUIPMENT TOTAL $ Strootman Canoe 32,500.00 Landing Landscaping $ Terrace 1,000.00 Security Light $ Terrace 7,500.00 FUTURE EQUIPMENT TOTAL $ Terrace 8,500.00 Zone D Future Facilities Chart Small Shelter w/ Picnic Tables $ Andover Lions 20,000.00 FUTURE EQUIPMENT TOTAL 20,000.00 Andover Lions Landscaping ($5,000) $ ASN 1,000.00 Small Picnic Shelter w/ Picnic Table $ ASN 20,000.00 Netting - Around Concession Area $10,000 ASN Park Benches (5) $ ASN 1,000.00 FUTURE EQUIPMENT TOTAL $ ASN 32,000.00 Netting - Around Concessions Area - Donation $10,000 Irrigation System and new water service 40,000.00 Chesterton Commons FUTURE EQUIPMENT TOTAL $ Chesterton Commons 40,000.00 Playground Upgrade (Signature Park) & Pickleball (4) $ City Campus 1,000,000.00 #I/Purple Community Center Project t Balance (Through $ City Campus 12/31/20) 824,854.00 91/Purple FUTURE EQUIPMENT TOTAL $ City Campus 1,824,854.00 # t /Purple Landscaping and Benches $ Coon Creek Park / 2,500.00 Tom Anderson FUTURE EQUIPMENT TOTAL S Coon Creek Park / 2,500.00 Tom Anderson Landscaping $ 1,000.00 Creekview Crossing FUTURE EQUIPMENT TOTAL $ Creekview Crossing 1,000.00 Small Picnic Shelter w/ Picnic Table ($10,000) Hickory Meadows 20,000.00 FUTURE EQUIPMENT TOTAL $ Hickory Meadows 20,000.00 Landscaping $ 1,000.00 Hidden Creek East FUTURE EQUIPMENT TOTAL $ Hidden Creek East 1,000.00 Landscaping $ 1,000.00 Hills of Bunker West Pave Existing Parking Lot w/ concrete C & G Hills of Bunker West 5,000.00 Zone D Future Facilities Chart FUTURE EQUIPMENT TOTAL $ Hills of Bunker West 46,000.00 Park Sign & Landscaping 1$,000.00 Moores Estates Security Light 7500.00 Moores Estates Playground Equipment (2-5 & 5-12 yr. old) 60,000.00 Moores Estates Irrigation System 0,000.00 Moores Estates Trails for ADA access (250' x $50.00 plf) $ g00.00 Moores Estates FUTURE EQUIPMENT TOTAL 31,000.00 Moores Estates Landscaping 1S000.00 Oak Bluff FUTURE EQUIPMENT TOTAL 2,000.00 Oak Bluff Landscaping S 1,000.00 Prairie Knoll Pave 1 Large and 1 Small Parking Lot 80,000.00 Prairie Knoll Trail from North & East lots to East field (700' x 50 plf) S Prairie Knoll $20k) 20,000.00 FUTURE EQUIPMENT TOTAL 01,000 00 Prairie Knoll Small Shelter w/ Picnic table (ball field area) 20,000.00 Shadowbrook East Raise Ballfield Fencing Height to 8' (2 Fields) 0,000.00 Shadowbrook East FUTURE EQUIPMENT TOTAL 0,000.00 Shadowbrook East Landscaping S Shady Knoll 1,000.00 FUTURE EQUIPMENT TOTAL S000.00 Shady Knoll Irrigation System ($40,000) 0,000.00 Sophie's FUTURE EQUIPMENT TOTAL 30,000.00 Sophie's Landscaping 1$000,00 Sunshine Lighting of Parking lots (west and south) 0,000.00 Sunshine Skateboard Park Expansion 0,000.00 Sunshine FUTURE EQUIPMENT TOTAL 1,000.00 Sunshine