HomeMy WebLinkAboutWK - April 25, 2023AC I ' 60' -�;
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Tuesday, April 25, 2023
City Hall — Conference Rooms A & B
1. Call to Order— 6:00 p.m.
2. Discuss Results of Biological Study of Water Treatment Plant —Engineering
3. 2024 Budget Development Discussion —Administration
a. Compensation/Benefits Survey Discussion
4. March 2023 Community Center Update —Administration
5. Other Topics
6. Adjournment
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public Works/City Engineer
Discuss Results of Biological Study at Water Treatment Plant — Engineering
April 25, 2023
INTRODUCTION
The City Council is requested to discuss the results of the Biological Study at the Water
Treatment Plant and discuss the recommended next steps in the process.
DISCUSSION
Steve Nelson with WSB, the consulting firm that conducted the biological pilot plant study for
the Water Treatment Plant will be at the meeting to review and discuss the results of the study
and discuss the recommended next steps in the process.
ACTION REQUIRED
Staff is requesting direction from the City Council on how to proceed with biological treatment
based on the results of the Biological Study.
Respectfully submitted,
David D. Berkowitz
Attachment: Study Summary from WSB✓
WS61
Biological Filtration Pilot Study at Andover Water Treatment
Plant Summary
WSB's pilot skid was mobilized to the Andover WTP in October 2022 to start the biological
filtration pilot study. The study was successfully completed in February 2023. WSB's pilot skid
utilized two (2) filters to compare biological removal performance of the Andover WTP's existing
filter media against new media of the same kind with different media depths. Both filters achieved
similar performance with treated iron concentration of 0.03 mg/L; average treated manganese
concentration of 0.030 mg/L; and an average ammonia concentration of 0.07 mg/L
Implementing biological filtration at the Andover WTP would eliminate the need to pre -chlorinate
and feed sodium permanganate to oxidize ammonia and manganese, respectively. This study
estimates that eliminating both chemicals in Andover could generate over $2,000,000 in
operational savings over the next 20 years.
M
0 Based on the successful implementation of pilot -scale biological filtration the next steps are
0 recommended:
Z
w
3 • Submit report to MDH for review and approval
• Continue to investigate feasibility of implementing biological filtration at the full-scale
facility.
• Filter evaluation:
o Determine effective life of existing media
o Identify opportunities to improve efficiencies and harness the benefits of
biological filtration.
N
0
K1020924-000\Water - Wastewater\Data\Presentations\Council Packet Summary - Biological Filtration Pilot Study at Andover Water Treatment Plant do"
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2024 Budget Development Progress Update/Discussion
DATE: April 25, 2023
City Administration has started to focus on the 2024 Annual Operating Budget Development
process and is looking to update the City Council and seek direction as the preparation of the 2024
Annual Operating Budget proceeds.
City Administration will review briefly with the Council the bold italics items at the meeting.
The following are the 2024 Budget Development guidelines adopted at the April 4h City Council
meeting:
1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and
positioning the City for long-term competitiveness using sustainable revenue sources and
operational efficiencies.
Note: Preliminary Anoka County Assessor estimated taxable market value figures for the
City of Andover base on numbers presented at the Board of Review meeting are reflecting a
3.43 % increase in total taxable market value for 2024, last year the increase was 23%.
2) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 45% of planned 2024 General Fund expenditures and the preservation of
emergency fund balances (snow emergency, public safety, facility management & information
technology) through targeting revenue enhancements or expenditure limitations in the 2023
adopted General Fund budget.
Note: With property tax revenues making up close to 80% of the total General Fund
revenues cash flow designations approaching 50% are appropriate and recommended by the
City's auditor. The 2023 budget development exceeded this guideline for cash flow, also
Emergency Fund Balances (approximately 3% ofplanned General Fund expenditures per
finance policy) are in place to stabilize a situation, not be a complete solution. Staff will
review with the Council the final -audited 2022 General Fund Fund Balance Analysis at the
May/June workshop meeting.
3) A commitment to limit the 2024 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
Note: The adopted 2023 debt levy was 22.06% of the gross tax levy, the 25% guideline for
2024 will be attained via the structured management of the current long-term debt
4) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced based on a cost benefit
analysis rather than a year -based replacement schedule.
Note: The City Vehicle Purchasing Committee has been meeting and is performing this
analysis and will make recommendations on equipment needs to the City Council as part of
the 2024-2028 Capital Improvement Plan (CIP) development process. This will be covered
in more detail with CIP discussions.
5) The use of long-term financial models that identify anticipated trends in community growth
and financial resources that will help designate appropriate capital resources for future City
needs. The financial models will be used in the budget planning process to ensure that key
short-term fiscal targets are in line with long-term fiscal projections.
Note. The City continually maintains various financial models to determine the long-term
impacts of present-day expenditures and financing decisions. Fiscal assumptions are based
upon a set of financial data including growth factors, tax capacity valuations, per capita
spending, fund balance reserve, and debt ratios. Administration will review the attached
Lone Range Debt Levy & General Fund Impacts model at the workshop.
6) Continued commitment to strategic planning targeted toward meeting immediate and long-
term operational, staffing, infrastructure and facility needs.
Note: The most recent Council Community Vision and Organizational Goals and Values
document was adopted by the City Council on December 3, 2019. Administration is
coordinating a session May/June 2023 and will assure that direction provided from those
discussions is integrated into department work plans and budgets.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost-effective manner.
Note: Special attention will be given to fiscal values, commercial & residential development
or redevelopment, collaboration opportunities, service delivery, livability, and image of the
community.
Staffing:
There are anticipated retirements and staff vacancies within the current and the next few years; in
response Administration/Human Resources continues to focus on succession planning, utilization
of internship opportunities, continued cross -training of staff, and/or realignment of resources.
Some realignments added significant new responsibilities and pay adjustments were made,
all accommodated within the current Human Resources budget.
Administration is expecting new staffing requests from various Departments for the 2024
budget. Deadline for submission of those requests is July Is:
Personnel Related Implications:
To date the following are the other projected issues facing personnel related expenses:
1. Human Resources has reviewed all position -based salaries and the associated benefit
package to determine if the total package is competitive with other government entities.
The Human Resources Manager will be present at the workshop to discuss the
fmdinus and seek Council direction on how to proceed.
The current Public Works Union contract expires December 31, 2023. Negotiations will
start up in early May for a 2024 contract.
2. A midyear review of the employee health plan for the 2024 Budget will be conducted
with our broker in late June.
For the 2023 budget, Administration at the November 1, 2022, Council meeting,
recommended to stay with the Health Partners Open Access program, our existing plan
with the 3% increase. The HSA plan with higher deductibles ($6,900 single and $13,800
family) and stacked with an HRA (Health Reimbursement Arrangement) is being offered.
The HRA was originally funded utilizing premium savings that were achieved from a
proposed renewal to a new higher deductible plan. Employees have $3,500 single and
$7,000 family deductibles; but with the stacked HRA, the City will reimburse the
remainder of the deductible, if needed, to the provider up to $3,400 for single and $6,800
for family.
The plan offered is accompanied with a health spending account (HSA), originally
implemented in 2006. The City does contribute annually to an employee's HSA to assist
with the high deductible out of pocket costs.
Contractual Departments:
1. The City Attorney 2023 contract reflected a 2% increase over the 2022 contract. A status
quo contract will be looked at for 2024.
2. The approved 2023 City of Andover Law Enforcement expenditure is budgeted at
$3,347,315 (0.3% increase) which is offset by a Police State Aid revenue budget of
$126,192 and School Liaison revenue budget of $106,465 reflecting a net tax levy
impact of $3,114,658 (0.68% increase).
The 2023 Sheriffs contract provides for:
a. 72 hours per day of patrol service
b. 6 hours per day of service provided by a Community Service Officer
c. School Liaison Officers in the middle school and high school
d. 2 Patrol Investigators
e. 50% of the Crime Watch Program's coordinator position
Per contract, the Sheriff always provides the required number of deputies for all hours
contracted by the City. If the Sheriffs Office has a deputy vacancy or a deputy is injured
etc., they still provide the City with a deputy at straight time even though they may have to
fill those hours with overtime which at times may cost the Sheriffs Department additional
but is not billable per the contract.
Staff has had initial discussions with the Anoka County Sheriff for a 2024 status quo
contract, and the Anoka County Sheriffs Office will be scheduled to be before the City
Council at the June or August workshop meeting.
Council Memberships and Donations/Contributions:
The following memberships/contributions are in the 2023 proposed budget:
• North Metro Mayors Association
$14,405 (GF)
• Metro Cities
$ 9,569 (GF)
• Mediation Services
$ 3,816 (GF)
■ YMCA — Water Safety Program
$ 9,000 (GF)
■ Alexandra House
$20,928 ($15,328 GF & $5,600 CG)
• Youth First (Program Funding)
$15,000 ($12,000 GF & $3,000 CG)
• NW Anoka Co. Community Consortium - JPA
$10,000 (GF)
■ Teen Center Funding (YMCA)
$26,000 ($8,100 GF & $17,900 CG)
• Family of Promise
$ 3,000 (CG)
• Lee Carlson Central Center for Family Resources
$ 1,500 (GF)
■ Senior High Parties
$ 1,000 (CG)
• Stepping Stone
$ 1,000 (CG)
■ Hope for Youth
$ 1,000 (CG)
• Andover Senior Center
$ 2,500 (GF)
Some are funded via the General Fund (GF), and those that qualify for charitable gambling
funding are done through the Charitable Gambling (CG) Special Revenue Fund.
Council direction will be sought on the memberships/contributions for 2024.
Debt Service Lew:
Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding
debt and to look for early debt retirement or refinancing opportunities that will yield interest
expense savings to the city. (Staffalong with Ehlers & Associates have completed reviews to see
if any refinancing opportunities are available at this time, currently there are none; we will then
continue to monitor refunding opportunities, as markets move quickly, and calculate potential
savings for each issue that may meet parameters which may generate savings)
The 2023 Debt Service levy is as follows:
• 2012C Taxable G.O. Abatement Bonds
$
969,745
Final levy year 2031
• 2018A CIP Bonds
$
612,794
Final levy year 2043
• 2019A GO Abatement Bonds
$1,028,782
Final levy year 2039
• 2020A GO Equipment Certificates
$
376,740
Final levy year 2023
• 2021A GO Equipment Certificates
$
174,773
Final levy year 2025
• 2021A GO Street Reconstruction
$
603,863
Final levy year 2029
Total
3 766 697
Staff will review with the Council at the meeting, primarily to determine how the debt service
budget guideline will be met
ACTION REQUESTED
The Council is reauested to receive a presentation and provide direction to staff.
Certificates of Indebtedness
201 IA G.O. Equipment Cenificatcs
2012A G.O. Equipment Cenificams
2014A G.O. Equipment Certificates
2016A G.O. Equipmem Certificates
2020A G.O. Equipment Cenificmes
2021A G 0. Fquipment Certificates
1ILlipuipmem Purchases; Levy
2024 Equipment Certificate -
2026 Equipment Certificate -
2028 Equipment Certificate -
2030 Equipmem Certificate -
2032 Equipment Certificate -
Subtotal
Capital Improvement Bonds
10128 G.O. Cap Improv Ref Bonds
2018A G.O. Cap Impmv Plan Bonds
Transfer from Water & Sewer EF
2031 G.O. CIP Bonds
Subtotal
Referendum Bonds
Open Space Referendum Bonds
Street Bonds
202A G.O. Simi Recon
Transfer from PIR Fund
Special Assessments
Subtotal
Community Center Abatement Bonds
2012C G.O. Abatement Bonds
'Transfer from Operations
2019A GO Tax Abatement Bonds
-Transfer from Park Dedication (Sim) (10101-09130)
Subtotal
DEBT SERVICE LEVY
CITY OF ANDOVER
Long Range Debt Levy & General Fund Impacts
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
142,885
295,470 295,260 294,945 294,525
152,529 143,310 142,837 143,373
350,000 406,224 374,850 376,740
170,000 170,000 174,773 174,825 176,715
400,000 420.000 440,000 460,000 - - - - -
180,000 190,000 200,000 210,000 - - -
Dependent upon operational revenues exceeding operational expenditures
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Adopted
Proposed
480,000
500,000
520,000
540,000
-
-
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
220,000
230,000
240,000
250,000
2032
2073
Tax Capacity Value
26,847273
27,920,178
31,287,043
32,975,265
36,099,539
37,366,775
40,210,548
50,267,978
51,273,338
52,298,804
53,344,780
54,411,676
55,499,910
560,000
580,000
438355
947,789
963255
437,362
493,373
576229
514,850
1,686222
3,124,274
596715
620000
650,000
680,000
710,000
740,000
770,000
800.000
830.000
551,517
574.825
1,177,939
1,201,498
4.00%
12.06%
5.40%
9.47%
3.51%
7.61%
25.01%
2.00%.
2.00%
2,00%
2.00%
2.00%
2.00%
2.00%
498,435
2D0%
2.00%
Gross Tax Levy
11,593,925
11,938.555
12,416,757
13,103,487
14,479,586
14,913,945
16,107,254
17,073,084
17,585,277
18,112,835
18,656220
19215,906
19,792,384
20,386,155
20,997,740
21,627,672
22,276,502
525,000
478,903
501,644
662,819
658,094
658,094
662,557
660,419
663,344
662,189
660,719
658,934
662,084
659,512
661,874
593,772
611,585
629,932
648,830
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
(45,300)
3.00%
3.00%
3.00%
3.00%
3.00%
3.00%
General Fund
975,000
975,000
498,435
456344
617,519
612.794
612.794
617.257
615,119
12,327212
12,686,944
615 dig
613,634
616.784
1,589,212
1,591,574
616,044
616.869
525,000
431,603
16,682,473
17,182,947
17,698,435
18229,388
-0.05%
3.80%
7.64%
2.92%
1.00%
5.03%
0.79%
3.00%
186,291
187,940
188,777
183,989
184,199
151,078
3.80%
3.00%
3.00%
Expenditures
10,509,726
11,039,974
11,105,246
-
12,395,879
12,841,500
13,119,829
-
14,218,980
14,538,907
14,866,032
15,200,518
15,542,530
15,892237
16,249,812
16,615,433
16,989,280
17,371,539
5.05%
0.59%
-0.05%
11.68%
3.59%
2.17%
5.99%
2.25%
2.25%.
2.25%
1,001,003
1,003,863
1,001,658
999,138
1,001,553
1,003,548
999,086
998,844
7,796,745
7,789,616
8,136,336
9363,451
9,654,518
9,626,466
9,964,341
9,622,626
9,374,955
9,226,496
9,182,625
9,248,931
9,431,234
9,735.573
(401,003)
(200,000)
(150,000)
(150,000)
(1001000)
(100,000)
(50,000)
(50,000)
84.36%
Moved to Road & Bddge Levy
74.96%
75.95%
69.20%
65.93%
63.46%
61.77%
60.85%
60.68%
(200,000)
(200,000)
(200,000)
(200,000)
(200,000)
(200,000)
1200.000)
600,000
603,963
651.658
649,138
701,553
703,548
749,086
748,844
-
-
-
-
1,123,081
1,135,629
1,152,032
1,146351
1,111,175
1,183,646
1,762369
1,768,170
1,839,277
1,863,110
1,936,672
1,971592
2,045,975
2,074263
1353,674
1386,784
2,389,212
2,421,574
1277,332
1,274,418
1,272,055
1,269,378
1,276,780
1,273,263
074,628
1,269,745
1,273,650
1,269,824
1268,689
1,265,513
1265,404
1,273,309
1,274,070
1,278,900
-
-
(300,000)
(300.000)
(300,000)
(300,000)
(300,000)
(300.000)
(300.000)
(300,000)
(300,000)
(300.000)
(300,000)
(300,000)
(300,000)
(300.000)
(300,000)
(300,000)
-
-
1,176,236
1,179,570
1,177208
1,178,783
1,178,783
1,177,208
1,179,308
1,174,320
1,178,258
1,177,628
1,175,738
1,177,838
1,176,998
1,175,370
(175,146)
(202,604)
(163,143)
(150,000)
(150,000)
(159,107)
977332
974,418
972,055
969,378
1,977,870
1,950229
1,988,693
1,998,529
2,002,433
1,987,925
2,147,997
2,139,833
2,143,662
2,150,937
2,149,808
2,156,738
1,176,998
1,175370
2 ,100 413
2,110,047
2,124,087
2,115.729
3,089.045
3.133.875
3,751,062
3,766.698
3,841,710
3,851,035
4084669
4.111.425
4.189,637
4.225200
3,503,042
3,513522
3.566.210
3.596.944
9,634
14,040
(8,358)
973,316
44,830
617,187
15,636
75,012
9.325
233.634
26,756
78,212
35.563
(721,758)
40,080
22,688
30,734
0.46%
0.67%
-0.39%
46.00%
1.45%
19.69%
0.42%
1.99%
0.24%
6.07%
0.66%
1.90%
0.85%
-17.08%
1.14%
0.64%
0.86%
Dependent upon operational revenues exceeding operational expenditures
11 rift
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Adopted
Proposed
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2073
Tax Capacity Value
26,847273
27,920,178
31,287,043
32,975,265
36,099,539
37,366,775
40,210,548
50,267,978
51,273,338
52,298,804
53,344,780
54,411,676
55,499,910
56,609,908
57,742,106
58,896,948
60,074,887
61,276,385
1,072,905
1,366,865
1,686222
3,124,274
1,267,236
2,843,773
10,057,430
1,005,360
1,025,467
1,045,976
1,066,896
1,088,234
1,109,998
1,132,198
1,154,842
1,177,939
1,201,498
4.00%
12.06%
5.40%
9.47%
3.51%
7.61%
25.01%
2.00%.
2.00%
2,00%
2.00%
2.00%
2.00%
2.00%
2,00%
2D0%
2.00%
Gross Tax Levy
11,593,925
11,938.555
12,416,757
13,103,487
14,479,586
14,913,945
16,107,254
17,073,084
17,585,277
18,112,835
18,656220
19215,906
19,792,384
20,386,155
20,997,740
21,627,672
22,276,502
22,944,797
344,630
477,802
687,130
1,376,099
434,359
1,193,309
965,830
512,193
527,558
543,385
559,687
576,477
593,772
611,585
629,932
648,830
668,295
2.97%
4.00%
5.53%
10.50°/.
3.00%
8.00%
6.00%
3.00%
3.00%
3.00%
3.00k
3.00%
3.00%
3.00%
3.00%
3.00%
3.00%
General Fund
Revenues
11,038,567
11,072,846
11,451,964
12,327212
12,686,944
12,813,448
13,457,704
13,564,378
13,971309
14390,448
14,822,161
15266,826
15,724,831
16,196,576
16,682,473
17,182,947
17,698,435
18229,388
-0.05%
3.80%
7.64%
2.92%
1.00%
5.03%
0.79%
3.00%
3.00%
3.00^k
3.00%
3.00%
3.00%
3.00%
3.80%
3.00%
3.00%
Expenditures
10,509,726
11,039,974
11,105,246
11,099,494
12,395,879
12,841,500
13,119,829
13,906.093
14,218,980
14,538,907
14,866,032
15,200,518
15,542,530
15,892237
16,249,812
16,615,433
16,989,280
17,371,539
5.05%
0.59%
-0.05%
11.68%
3.59%
2.17%
5.99%
2.25%
2.25%.
2.25%
2.25%
2.25%
2.25%
2.25%
2.25%
2.25%
2.25%.
Fund Balance
7,796,745
7,789,616
8,136,336
9363,451
9,654,518
9,626,466
9,964,341
9,622,626
9,374,955
9,226,496
9,182,625
9,248,931
9,431,234
9,735.573
10,168234
10,735,748
11,444,903
12,302,752
Fund Balance %of Expenditures
74.19%
70.56%
73.27%
84.36%
77.88%
74.96%
75.95%
69.20%
65.93%
63.46%
61.77%
60.85%
60.68%
61.26%
62.57%
64.61%
67.37%
70.82%
11 rift
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City
SUBJECT: March 2023
DATE: April 25, 2023
INTRODUCTION:
Attached for Council review is the Andover Community Center (ACC) Budget Summary Report
for Budget Year 2022 and Budget Year 2023. The reports reflect activity through March 2023 with
comparative data with March 2022.
March 2023 Financials
Coming off 2020 imposed COVID restrictions shutting down the entire facility mid-March of
2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC
operated at near full capacity for close to twelve months in 2021 and did operate at full capacity
throughout 2022.
2023 Revenues are behind in comparison to 2022, this is due to ice rental payment timing. 2023
ice rental is expected to be comparable to 2022 versus in 2021 when the Sports Complex ice was
not converted to turf and ice rentals filled that space. The 2023 expenses are mixed in comparison
with 2022 primarily in salaries as ACC was able to fill our staffing needs in 2023 versus 2022
where full staffing was still a struggle.
It is anticipated that 2023 activities will be comparable to the previous year as we proceed through
the year, although we still will have some variability in staffing since it took until April of last year
(2022) to be fully staffed.
The 2023 Capital Outlay line item is for a high volume/output water heater replacement and
dehumidification system replacement.
Also provided is an ACC historical perspective of actual costs dating back to 2016. This is the
report previously provided to the former ACC Advisory Commission. This report also provides
history on debt service payments and the property tax levy assigned to debt and operations.
APRIL/MAY 2023 FACILITY UPDATE:
Please refer to the attached ACC Facility Update for Major Events and monthly Walking Track
activity through February. Major events are picking up as the winter season is in full swing.
PROGRAMS/ACTIVITIES UPDATE -
ACC is completing the busiest time of the year now, every weekend through March ACC is hosting
events. Andover Athletic Basketball hosted league games every Saturday, with all 4 courts running
ACC hosts 40 games a day through early March. MN Premier Volleyball hosted volleyball
tournaments for eight Sundays in a row through January and February. The hockey playoffs were
held throughout February.
PROGRAMS -
Winter Learn to Skate Lessons began on January 8`h and are now complete. There were 140 kids
in the program.
The Winter Soccer Program started up January 14`h and is now complete. There were 110 kids in
the program.
ACC is offering spring Learn to Skate lessons that started March 26`h. There are 124 individuals
currently registered, program cap is 140.
ACC is offering a spring soccer session that started March 251h in the Sports Complex on the
turf. There are 120 kids currently registered, the program cap is full.
SCHEDULING -
Scheduling for summer 2023 and winter 2023-24 has started; looking to get ahead of the game to
help ensure we keep all our prime -time hours sold at close to 100% and find new users and
programs to keep building our non-prime/summer usage.
TURF -
Ice went out the week of February 27`h with turf rentals starting early March. Andover Baseball,
Softball, Andover HS, Andover Athletic Track and Field have committed hours.
The turf will go out April 26th. ACC has 10 days to get turf out, rink floor cooled and ice in
before the Midwest Hockey Youth tournament May 5-7 that will use both rinks.
ACTION REQUESTED
Informational. The Council is requested to review and receive a staff presentation on the attached
reports.
Attachments
CITY OF ANDOVER
CommunityCenter Budget Summary Totals
Budget Year 2023
Other financing sour (uses)
I
2022
I
2023
REVENUES
Budget
Mar YTD
%Bud
Pre -Audit
Budget
Mar YTD
%Bud
Investment income
Charges for services
-
we
(22,544)
3,000
(3,894)
Na
Rental/Lease Pymt
Ice Rental
$ 729,000
$ 242,187
33%
$ 794,232
$ 794,000
$ 199,090
25%
Turf Rental
50,000
561
ale
18,553
25,000
2,364
9%
Track
2,500
1,838
n/a
5,871
3,000
2,852
Na
Fieldhouse Rental
240,000
133,325
56%
287,696
255,000
129,937
51%
Proshop
13,000
4,373
34%
11,978
13,000
5,639
43%
Vending
15,000
7,001
47%
20,978
16,000
6,809
43%
Advertising
63,000
17,066
27%
99,436
75,000
6,297
8%
Total Charges for services
1,112,500
406,351
37%
1,238,744
1,181,000
352,988
30%
Miscellaneous
182,000
29,687
16%
220,434
322,068
25,954
8%
Total revenues
1,294,500
436,038
34%
1,459,178
1,503,068
378,942
25%
EXPENDITURES
2022
2023
Budget
Mar YTD
%Bud
Pre -Audit
Budget
Mar YTD
%Bud
Current:
Salaries & benefits
770,110
176,421
23%
809,007
875,369
219,351
25%
Departmental
97,100
18,202
19%
96,433
91,850
31,176
34%
Operating
603,233
118,940
20%
579,619
679,647
96,616
14%
Professional services
248,525
34,103
14%
179,690
181,525
41,529
23%
Capital outlay
42,000
16,575
Na
37,358
360,000
0%
Comm
1760,968
364,241
21%
1,702 107
2,188,391
388,672
18%
Revenue over (under) expense
(466,468)
71,797
-15%
(242,929)
(685,323)
(9,730)
1%
Other financing sour (uses)
General Property Tax Levy
155,000
-
0%
154,614
155,000
-
0%
Investment income
-
-
we
(22,544)
3,000
(3,894)
Na
Rental/Lease Pymt
638,000
490,678
77%
631,231
638,000
504,211
79%
Transfers out
(300,000)
(300,000)
100%
(300,000)
(300,000)
(300,000)
100%
Total financing sources (uses)
493,000
190,678
39%
463,301
496,000
200,317
40%
CITY OF ANDOVER, MINNESOTA
Andover Community Center / YMCA Historical Comparison
Debt Service Payments
2012C GO Abatement Bonds (P+1)
$
1,216,506
$
1213,731
$
1,211,481
$ 1,208,931
$
1,215,981
$
PRE -AUDIT
$ 1213,931
$ 1,209,281
$ 1,209,281
2019A GO Abatement Bonds (P+I)
2016
2017
-
2018
-
2019
2020
2021
2022
1,109,775
2023
2023
Actual
1,216,506
Actual
1,213,731
Actual
1,211,481
Actual
$
Actual
Actual
Actual
_S2
Budget
Mar -YTD
Revenues:
Charges for services
$
977,332
$
974,418
$
972,055
$ 969,378
$
976,780
$
973,263
$ 974,628
$ 969,745
$ 969,745
Ice Rental
$ 405,990
$
392,828
$
435,716
$
442,995
$
361,796
$ 823,856
$ 794,232
$
794,000
$ 199,090
Turf Rental
-
-
-
-
-
-
-
3,782
18,553
155,000
25,000
2,364
Track
-
977,332
-
974,418
-
972,055
-
$
301
3,950
5,871
$ 2,143,693
3,000
2,852
Fieldhouse Rental
199,286
215,089
218,667
220,225
133,126
220,527
287,696
255,000
129,937
Proshop
9,412
9,247
8,606
9,680
4,394
9,606
11,978
13,000
5,639
Vending
8,588
9,182
7,470
8,427
6,148
7,763
20,978
16,000
6,809
Advertising
26,450
38,819
34,000
40,850
8,000
84,700
99,436
75,000
6,297
Charges for services
649,726
665,165
704,459
722,177
513,765
1,154,184
1,238,744
1,181,000
352,988
Miscellaneous
136,552
136,149
142,768
131,386
110,781
134,072
220,434
322,068
25,954
Total revenues
786,278
801,314
847,227
853,563
624,546
1,288256
1,459,178
1,503,068
378,942
Expenditures:
Current:
Salaries & benefits
451,332
481,926
501,108
533,044
503,842
692,742
809,007
875,369
219,351
Departmental
77,945
65,612
76,448
66,570
74,809
82,655
96,433
91,850
31,176
Operating
364,935
364,242
352,067
330,084
345,588
515,308
579,619
679,647
96,616
Professional services
106,381
125,034
104,076
77,818
129,261
85,130
179,690
181,525
41,529
Capital outlay
47,859
4,900
11,442
39,888
100,000
37,358
360,000
Current
1,048,452
1,041,714
1,045,141
1,047,404
1,153,500
1,375,835
1,702,107
2,188,391
388,672
Revenue over under ex enditures
(262,174)
(240,400)
(197,914)
(193,841)
(528t954)
(87,579)1
(242.929)1
685323
9 730
Other financing sources (uses)
General Property Tax Levy
-
-
-
-
-
154,534
154,614
155,000
-
Investment income
2,190
2,779
5,780
16,107
6,793
2,817
(22,544)
3,000
(3,894)
Rental/Lease Pymt
640,303
641,691
637,150
636,803
635,629
635,026
631,231
638,000
504,211
Transfers out
(300,000)
(300,000)
(300,000)
(300,000)
(300.000)
(300,000)
(300,000)
(300,000)
(300,000)
Total financing sources (uses)
342,493
344,470
342,930
352,910
342,422
492,377
463,301
496,000
200,317
Net increase (decrease) in fund balance
80,319
104,070
145,016
159,069
(186,532)
404,798
220,372
(189,323)
190,587
Fund balance (deficit)- January )
56,140
136,459
240,529
385,545
544,614
358,082
762,880
983,252
983,252
Fund balance (deficit) - December 31
$ 136,459
$
240.529
$
385,545
$
544,614
$
358,082
$ 762,880
$ 983,252
$
793 929
$ 1,173,839
Fund Balance Detail:
FB - Replac Res for Common Space
$ 154,449
$
179,283
$
173,560
$
200,606
$
190,067
$ 216,790
$ 216,790
$
81,790
$ 81,790
FB - Unassigned
(17,990)
61,246
211,985
344,008
168,015
546,090
766,462
712,139
1,092,049
$ 136,459
$
240,529
$
385,545
$
544,614
$
358,082
$ 762,880
$ 983,252
$
793,929
$ 1 173 839
Debt Service Payments
2012C GO Abatement Bonds (P+1)
$
1,216,506
$
1213,731
$
1,211,481
$ 1,208,931
$
1,215,981
$
1,212,631
$ 1213,931
$ 1,209,281
$ 1,209,281
2019A GO Abatement Bonds (P+I)
-
-
-
590,150
819,725
1,109,775
1,106,900
1,106,900
$
1,216,506
$
1,213,731
$
1,211,481
$ 1208,931
$
1,806,131
$
2,032,356
_S2
$ 2,316,181
$ 2,316,181
Property Tax levy
2012C GO Abatement Bonds
$
977,332
$
974,418
$
972,055
$ 969,378
$
976,780
$
973,263
$ 974,628
$ 969,745
$ 969,745
2019A GO Abatement Bonds
-
-
-
-
1,001,090
976,966
1,014,065
1,028,782
1,028,782
Community Center Operations
-
-
155,000
155,000
155,000
155,000
$
977,332
$
974,418
$
972,055
$ 969,378
$
1,977,870
$
2,105,229
$ 2,143,693
$ 2,153,527
$ 2,153,527
AND%VER
COMMUNITY CENTER
APRIL—MAY 2023
April 8-16 — Just Between Friends Kids Sale
April 29 — Carousel Craft Spring Sale
May 4-6—Midwest Hockey Youth Tournament
May 18-21—Hometown AAA Youth Tournament
May 26—PACT School Field Trip
May 28-29—ACC Closed
Track check in is required, Monday—Friday, 6:30am-4:30pm.
Numbers below reflect those checked in during these times.
Jan -2252
FPh-9nm
March — 2519
March 25—April 22-5pring Indoor Soccer
March 26 —April 30—Spring Learn to Skate