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WK - March 28, 2023
A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, March 28, 2023 City Hall — Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Discuss Legacy at Petersen Farms Access — Planning/Engineering/Administration 3. Discuss Gwinn Tree Ordinance/Preservation Policy Proposal — Engineering 4. Discuss Community Survey—Administration 5. 2024-2028 CIP Development Discussion/2023 CIP Progress Report —Administration 6. 2024 Budget Development Guidelines Discussion — Administration 7. February 2023 General Fund Budget Progress Report — Administration 8. February 2023 Community Center Update — Administration 9. 2022 Charitable Gambling Review/Discussion—Administration 10. Other Topics 11. Adjournment 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 rVyWW.AN DOVE RM N. GOV TO: Mayor and Councilmembers COPY: Jim Dickinson, City Administrato Joe Janish, Community Develop ent Dir ctor FROM: Peter Hellegers, City Planner SUBJECT: Discuss Legacy at Petersen Farms Access — Planning/Engineering/Administration DATE: March 28, 2023 DISCUSSION During the fall of 2022 the City reviewed a development concept for the Yd phase of the Petersen Farms development, being called Legacy at Petersen Farms. The concept that was reviewed by the Planning Commission and City Council had 33 single-family residential lots with one regular access from 166th Avenue at Inca St NW and some emergency access easements. The project was presented to the Council, but the developer asked to extend the review through May 4, 2023, and the project has not been approved or denied by the Council. A copy of the plans from late 2022 have been attached for the Council's reference. ACTION REQUESTED The City Council is requested to receive an update from the developer on Legacy at Petersen Farms and provide informed feedback to the developer. Attachments Legacy at Petersen Farms plans presented to the Council - (from 12/20/2022 meeting) Nwvu: - • L 3 puvolnmm�nt C Density Gross Density (unilslacre): Net Density (unilstacre): Legend Trail Connection to open space 0 Parking for Martin Meadows 1.0 acre' 1.0' acres 1.3 acre 1.3 acres 1.6 acres 3.2 acres ' Flexibility sought through PUD Density Average 0.46 0.44 0.17 0.32" 0.54 0.54 027 0.44 " Rule allows 0.40 unitsracre Gross Density (Complete) (Complete) Item _ Phase Phase Phase Future Phases Total Gross Developable Area 64 acres 100 acres 75 acres 186 acres 425 acres Net Developable Area 40 acres 85 acres 61 acres 119 acres 305 acres Number of Lots 24 lots 46 lots 33 lots 32 lots; 135 lots Lot Sizes Density Gross Density (unilslacre): Net Density (unilstacre): Legend Trail Connection to open space 0 Parking for Martin Meadows 1.0 acre' 1.0' acres 1.3 acre 1.3 acres 1.6 acres 3.2 acres ' Flexibility sought through PUD Density Average 0.46 0.44 0.17 0.32" 0.54 0.54 027 0.44 " Rule allows 0.40 unitsracre Gross Density Unsuitable Suitable Base Bonus Base Total Area Area Area Density Density' Proposed Tier (Acres) (Acres) (Acres) (# lots) (# lots) Lots 1 31.3 7.7 23.6 9.4 14.1 9 2 31.6 10.3 21.3 8.5 17.0 12 3 33.0 11.6 21.4 8.6 25.7 9 4 27.6 4.3 23.3 9.3 27.9 15 Total 123.4 33.8 89.5 F 35.8 84.8 45 'Bonus Base Density: To Qualify: • Structure setbacks from the OHWL must be at least 50% greater than the minimum setback, or, • The impact on the waterbody is reduced an equivalent amount through vegelative management, topography, or addlikmal acceptable means, and the setback is at least 25%greater than the minimum setback. Legend Trail Connection to open space 0 Parking for Martin Meadows Shoreland Overlay Item Development Gross Developable Area 139.3 acres Net Developable Area 94.1 acres Open Space Area 71.1 acres Number of Lots 45 Percent Open Space in Shoreland Overlay District 51% Legend 51%Open Space -waterbody, shoreland setback, wetlands, wetland buffers, dedicated park/open space (1) Trail Connection to open space Q Parking for Mahn Meadows From code Section 1349 (F)(2) b. Notting units or sites, road rghts-opway, or land covered by road surfaces, perkirg areas, or structures, except water oriented accessory structures or facilities, are devel- oped areas and shag not be included in the computalbn of minimum open space; c. Own space must include areas with physical characteristics unsuitable for osvelop. mant in their natural state, and areas containing signirgant historic ages or implanted cemeteries; d. Open space may include outdoor recreational Includes for use by owners of tlwell. inti units or sites, by guests staying in commercial dwelling units or sites, and by the general public; a. Open space me/ include subsurfaces sewage torwra nl systems if the use of the space is restricted to avoid adverse impact on the systems; f. Open space must not include commercial facilities or uses, but may contain water onented accessory structures or facilities; g. The appearance of open space areas, including topography, vegetation, and allow- able uses, must be preserved by use of restrictive deed covenants, permanent uses- ments, public dedication and acceptance, or other equally eaective and permanent means; and h. The More bnpeot zone, based on normal structure setbacks, must be included as open space. For residential PUDs. at least my percent (50%) of the shore impact zone area of existing developments or at least seventy percent (70%) of the shore impact zone area of new developments must he preserved n it natural or existing state. For commercial PVDs, at least fifty percent (50%) at the shore impact zone must be preserve l in or natural wale. • ;T� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members \ CC: Jim Dickinson, City Administrato David Berkowitz, Director of Publi ks/City Engineer t�&5 FROM: Kameron Kytonen, Natural Resources chnician SUBJECT: Discuss Gwinn Tree Ordinance/Preservation Policy Proposal - Engineering DATE: March 28, 2023 INTRODUCTION Nature Preserve Commissioner Jonathan Gwinn drafted a proposal with some ideas for advocating developers to protect more trees. It also outlines tree replacement/tree fund requirements for potential scenarios that meet a tree removal threshold. DISCUSSION Mr. Gwinn's report provides information including: what the current City Code/Tree Preservation Policy outlines; benefits of trees; other cities' programs; and a general proposal of what could possibly work in the City. The proposal was brought forward to the Andover Review Committee (ARC) in mid-January. Staff from the committee made suggestions to fine tune the proposal. Additional information was added with a couple example scenarios in Andover and more information from neighboring cities on their applicable programs. ACTION REQUIRED The City Council is requested listen to and discuss Commissioner Gwinn's proposal. Respectfully submitted, Kameron Kytonen Natural Resources Technician Attach: Gwinn Tree Ordinance/Preservation Policy Proposal Gwinn Tree Proposal City of Andover Tree Ordinance Proposal Written and Submitted By: Jonathan Gwinn Additional Information Provided by: Kameron Kytonen March 21, 2023 Andover's Vision Statement Andover, a safe, growing community in which to live and work which enhances the quality of its citizens' lives through recreational opportunity, quiet neighborhoods, civic involvement, fiscal and environmental stewardship. 3.21.23 Gwinn Tree Proposal Key Takeaways: 3.21.23 • Andover's Ordinance for Tree Preservation has not been changed since 2002 • Neighboring communities have taken steps to increase their tree planting/preservation requirements • As shown below, there are many benefits of trees including, increased property value, additional interest from commercial stakeholders, prospective homebuyers, and many more • A tree fund would provide additional money for preservation and tree planting in the community. It could also offer opportunities for restoration in the realm of natural resources, perhaps even in residents' backyards • Existing Residential Lots would fall under this provision if a resident's lot size is greater than 2 Acres and if 10 or more trees are to be cut down Gwinn Tree Proposal Setting the Stage 3.21.23 Trees are an important aspect of communities across our city, state, nation, and world. They help us connect with nature. Interestingly, a study from Yale, as noted below, has shown that American adults spend less time outside and are becoming more disconnected with nature. Therefore, planting trees is more important than ever. American Adults Report Spending Little Time Outside Each Week Over haft of American a&ft report spending 5 hours or rawer outride 1n nature each week. Over fteequarters spend 10 or fewer hours. 30 31% 2_ 20 to No 0 13% mm2 -2nd 3-5tns blG ars 11,Nrm '211" D_ot Anrw in a ri'Pelf *0". Mner1 Weather &00*d abotif how many IRaI/3 ee you spend Mtid, w nal 7• Ad,As is- N = 5.530. Satire: NanuoarA� cap Source: https://e360.yale.edu/digest/u-s-study-shows-widening-disconnect-with-nature-and- potential-solutions A study in 2004 by the University of Michigan found that "The majority of residents in both conventional and conservation subdivisions said that a 'nature view from home' of wooded areas was their top priority in a home site, but the view of the woods was largely unavailable in the conventional developments," said Rachel Kaplan. Source: https://news.umich.edu/new- m arket-fo r -d evelopers-ho m e buyers-wa nt-view-of-woods-n of -la rge-lawns/ The goal of this proposal is to increase access to nature via a variety of methods. Added tree preservation and tree planting are part of the equation. This is a response to Andover's Natural Resource Website, which says "As a growing community with more pressure being put on these resources, it is a challenge to effectively manage our natural resources. Thus, it is critical that appropriate measures are taken to ensure an environmentally sound community including clean lakes, rivers, streams or natural areas containing a diverse array of native grasses, wildflowers, trees, shrubs; and a healthy urban forest for the present and the future." I believe being a member of the Nature Preserve Commission is more than just about the four nature preserves in Andover. In actuality, it is about being good stewards of the land in part by protecting the remaining natural resources for generations to come. Gwinn Tree Proposal 3.21.23 Andover City Code Andover's current city code for new developments is as follows "Tree Planting Required: On all lots of record, for new construction it shall be the responsibility of the general contractor, builder or owner to plant in the front yard a minimum of two (2) trees or one tree per fifty feet (50') of lot width as measured at the front property line, whichever is greater, up to a maximum of four (4) trees. Said trees shall be alive and 1 See also section 9-1-5 of this title and subsections 11-3-30 and 11-4-8A3 and B3 of this code. disease free, planted per city tree planting specifications, at least one and three-fourths inches (13/4") in diameter and six feet (6') in height as measured from ground level after the trees are planted. Said trees shall be properly planted between the months of April and October, and tree species and/or type shall be on the list determined by the city." • In abbreviated terms: ■ 2 Trees minimum for lots (width) less than 50 ft up to 99 ft ■ 3 Trees from 100-149 ft ■ 4 Trees for 150 ft wide lots and above Andover's tree code has not been updated since 2002. Since that time, many cities have added measures to compensate for the loss of trees due to development and other factors. Conversations with City of Maplewood staff members, including Shann Finwall, Environmental Planner, and Carole Gernes, Natural Resources Coordinator, as well as a review of the requirements of other cities such as Maplewood and Blaine, informed the following potential revisions to Andover's tree code. Proposed Andover City Code Andover shall modify the existing tree code to apply to all forms of development including, but not limited to, residential and commercial, as well as existing lots owned by an individual who is making an addition or clearcutting land (for trees that are not diseased). NOTE: This is to prevent owners from cutting trees down before selling to developers (thus avoiding these requirements). The City of Andover has several opportunities for improvement: • Encourage the developer to save more trees by strengthening tree replacement guidelines. This will help the developer save trees by rearranging lots etc. • Require developers to replant trees if they cannot be saved • Currently there is no "penalty" for trees that are cut down Specifications: 0 One replacement tree per 1 significant tree cut at a rate of up to twelve trees per acre. Gwinn Tree Proposal 3.21.23 • In no case, shall there be less than three trees planted per lot (4 trees if lot width is 100 ft or larger and 5 trees if lot is 150 ft or larger). • The three, four, five minimum will not give credit towards the tree replacement requirements of up to twelve trees per acre or towards the minimum tree requirements. • Buffer trees must be planted in areas that require them. However, any buffer trees planted will give credit towards the replacement tree requirement. • If the developer cannot plant all of the required trees on site the developer shall pay into the Cities nature preserve commission fund at a rate of 600 dollars per tree that cannot be replanted on site. • A woodlot alteration requirement should be enacted for the community of Andover (example sheet attached below). Gwinn Tree Proposal nvtl- Maplewood Community Development Department 1902 County Road B East Maplewood, MN 55109 (651)249-2300 www.MaolewoodMN.cov WOODLOT ALTERATION PERMIT APPLICATION Fee: 3375 The City requires a permit for any alteration of a treed area of at least %acre on a vacant lot, which includes significant trees. A significant tree is any healthy tree measuring a minimum of 6 inches in diameter for hardwood deciduous trees, 8 inches in diameter for coniferous/evergreen trees, 12 Inches diameter for softwood deciduous trees, and specimen trees of any species 28 inches in diameter or greater as defined herein. Buckthorn or other noxious woody plants as determined by the Community Development Department (CDD) Director are not considered a significant tree species at any diameter. Address of site: A licant(business name: Contactperson: Address: Zip: Telephone (work): (mobile): Email address: Interest in property: Property owners of record: Address: Zip: Telephone (work): (mobile): Email address: The applicant hereby granas permission for the City's employees, ofrkials and agents to enter onto the property that is subject to this application for the purposes of vlevong the property and revlewng this request. owner Signature (if different from applicant) Date OFFICE USE ONLY Date Received Receipt If 3.21.23 Gwinn Tree Proposal 3.21.23 A Significant tree means a healthy tree measuring a minimum of six inches in diameter for hardwood deciduous trees, eight inches in diameter for conifer trees, and 12 inches in diameter for softwood deciduous trees. These trees listed below are considered exempt from tree replacement guidelines due to their appearance on the Invasive list from the MN DNR. The trees listed below are not considered significant at any diameter. • Amur cork tree • Amur maple • Autumn olive • Black locust • Buckthorn • Japanese barberry • Multiflora rose • Non-native bush honeysuckles • Non-native knotweeds • Norway maple • Russian olive • Siberian elm • Siberian peashrub • Tree of heaven* • Winged burning bush What Are Other Cities Doing? A description of steps being taken by Blaine and Maplewood follows. City of Blaine Tree Replacement Code: "General. All significant trees removed or damaged through activities described in (a) and (b) must be replaced on-site with approval of the Zoning Administrator, or in the form of payment of a fee to the city reforestation fund in an amount established by the City Council. Additional replacement trees shall be required as determined by the Zoning Administrator when trees of any size are removed in violation of this ordinance, or when trees have been impacted by failing to comply with the Tree Preservation Plan. Trees required by the approved landscape plan will be credited to replacement tree requirements if all the requirements of this ordinance have been fulfilled. This requirement may be waived by the Zoning Administrator upon determination that the maximum tree replacement requirement shall apply." (bb) "Nonresidentially Zoned Property. In non residentially zoned districts the total number of replacement trees shall not exceed eight (8) trees per acre. The removal of trees on public right-of-way in commercial or industrial zoning districts; conducted by or on behalf of a Gwinn Tree Proposal 3.21.23 governmental agency in pursuance of its lawful activities or functions, will be exempt from this replacement." (cc) "On Residentially Zoned Lots. On public right-of-way in residential zoning districts and on residentially zoned lots exceeding one (1) acre in size the total number of replacement trees shall not exceed eight (8) trees per acre of upland. On residentially zoned lots less than one (1) acre in size a one (1) to one (1) replacement of all trees will be required for the first seven trees removed from the lot." • In summary: o Non -Residential: No more than 8 trees per acre shall be replaced o Residential (less than 1 acre): 1 to 1 replacement (up to 7 trees maximum per lot) shall be replaced o Residential (1 acre or more): 8 Trees per acre of upland area (replaced) 0 2 Tree minimum regardless of if any trees are cut down o The 2 -tree minimum also counts towards the total replacement trees City of Maplewood Tree Ordinance: (1) Preserve the natural character of neighborhoods (in developed and undeveloped areas). (2) Ensure the health and wellbeing of Maplewood's urban forest. (3) Protect the health and safety of residents. (4) Protect water quality and minimize stormwater runoff. (5) Help prevent erosion or flooding. (6) Assure orderly development within wooded areas to minimize tree loss and environmental degradation. (7) Establish a minimum standard for tree preservation and mitigation of environmental impacts resulting from tree removal. (8) Ensure the city's urban forest has a good age distribution, from young trees through large old specimen trees. (9) Promote the planting of trees as outlined in the city's Living Streets Policy. Tree removal calculation: If less than 20 percent of the total significant or specimen tree diameter inches on the property is removed, the applicant shall replace one tree per Gwinn Tree Proposal 3.21.23 significant and specimen tree removed. Tree replacement shall be a minimum of two caliper inches in size. If 20 percent or more total significant and specimen tree diameter inches are removed, applicant shall mitigate all significant and specimen diameter inches using the tree mitigation/replacement schedule in accordance with the following formulas: A = Total diameter inches of significant trees lost as a result of the land alteration (includes significant and specimen trees) B = Total diameter inches of significant trees situated on the property (includes significant and specimen trees) C = Tree replacement constant (1.5) D = Total diameter inches of specimen trees saved E = Replacement trees (number of caliper inches) [((A/B -0.2) x C) x A] - [D/2] = E Applicant receives credit for each one (1) diameter inch of specimen tree saved at a rate of (.5) diameter inches. Example A=94 B=234 C = 1.5 D=28 E = 14 caliper inches [((94 /234 - 0.2) x 1.5) x 94] - [28/2] = 14 caliper inches The trees required to be replaced pursuant to this ordinance shall be in addition to any other trees required to be planted pursuant to any other provision of city code. b. Tree mitigation: Once the total caliper inches for replacement trees are determined, the applicant shall mitigate loss of significant and specimen trees by planting replacement trees in appropriate areas on the property in accordance with the tree replacement requirements Gwinn Tree Proposal 3.21.23 as outlined in the tree standards and tree preservation plan. After putting as many trees as feasible on the site, if the replacement requirement is still not met, the EEDD director can approve tree replacement steps as outlined in the tree standards prior to issuance of a grading or building permit. c. Tree replacement requirements: The applicant shall follow tree replacement requirements as outlined in the tree standards. d. Tree replacement escrow: The applicant shall post tree replacement escrow with the city, such as a tree replacement cash deposit or letter of credit, as outlined in the tree standards. • In Summary: o Every tree that is cut down must be replaced with a similar amount of caliper inches (tree diameter). Ex. If a 21 -inch tree is cut down you must replace it with 7 3 -inch trees o If all replaced trees (caliper inches) cannot fit on the lot, the cities tree fund shall be paid at a rate of 60 dollars per caliper inch. Ex a 6 -inch tree missing would equate to 360 dollars paid into the cities tree fund. o Any Specimen trees (over 28 inches) that are saved will result in a credit towards the overall tree replacement requirement (view formula above) • Specimen tree means a tree of any species that is 28 inches in diameter or greater, except invasive species. Specimen trees must have a life expectancy of greater than ten years, have a relatively sound and solid trunk with no extensive decay or hollow, and have no major insects, pathological problem, or defects. Specimen trees are valued for their size and their legacy. • Significant tree means a healthy tree measuring a minimum of six inches in diameter for hardwood deciduous trees, eight inches in diameter for conifer trees, 12 inches in diameter for softwood deciduous trees, and specimen tree. Buckthorn or other noxious woody plants or trees as determined by the EEDD director are not considered a significant tree species at any diameter. To view the full Maplewood Tree Ordinance, view link below: • https://www.maplewoodmn.gov/1076/Tree-Ordinances When I discussed the tree ordinance with Maplewood's Environmental Planner and Natural Resources Coordinator, they suggested that developers are saving more trees and planting additional ones as well. When asked how developers have responded to this ordinance, they mentioned that the developers have been receptive. Potential Impact of Tree Ordinance Proposal on Andover 10 Gwinn Tree Proposal 3.21.23 The following scenarios provide insights into the potential impact. Example: In a new development that consisted of 10 lots on 10 -acres, 50 trees were cut down. With lot sizes varying between 50 ft and less than 100 ft Plant three trees per lot to establish minimum tree guidelines. In addition, plant an additional 5 trees per acre (10 acres with 5 trees per acre) = 50 replacement trees 10*3= 30 trees to establish minimum tree requirements 30 minimum trees + 50 replacement trees = 80 trees for the development. • NOTE: Any trees that cannot be replanted will be paid into the cities nature preserve fund at a flat rate of 600 dollars per tree. (Any trees less than the 80 trees required) Example: In a new development that consisted of 10 lots on 10 -acres, 500 trees were cut down. With lot sizes varying between 50 ft and less than 100 ft • Plant three trees per lot to establish minimum tree guidelines. Since there were 500 trees cut down on 10 acres the replacement amount would go beyond the maximum number of replacement trees required. Hence, 10 acres of overall site area multiplied by the maximum of 12 trees per acre would equal 120 replacement trees. • 10 acres*12 maximum number of replacement trees per acre= 120 trees • 3 trees per lot*10= 30 minimum trees. Total Planting requirements: 150 trees • NOTE: Any trees that cannot be replanted will be paid into the cities tree fund at a flat rate of 600 dollars per tree. (Any trees less than the 150 trees required) If any "preserved" trees as listed on the tree preservation plan did not survive construction than they shall be replanted at 2 trees per impacted tree. If these trees cannot be replaced on site, the developer must pay 1200 (600 x 2) dollars per impacted tree to the city's nature preserve commission fund. Significance of Trees The following specifics highlight the importance of trees as well as provide support for the tree ordinance proposal intended to impact Andover residents. 11 Gwinn Tree Proposal 3.21.23 Did you know that an oak tree supports over 500 different animals (birds, bees, butterflies, etc.)? Source: https://www.audubon.org/content/why-native-plants-matter According to the Arbor Day Foundation... • The net cooling effect of a young, healthy tree is equivalent to ten room -size air conditioners operating 20 hours a day. U.S. Department of Agriculture • If you plant a tree today on the west side of your home, in 5 years your energy bills should be 3% less. In 15 years the savings will be nearly 12%. Dr. E. Greg McPherson, Centerfor Urban Forest Research • A mature tree can often have an appraised value of between $1,000 and $10,000. Council of Tree and Landscape Appraisers • Having large trees in yards along streets increases a home's value from 3 percent to 15 percent. Wolf, Kathleen L, PhD, University of Washington (2007) City Trees and Property Values. Arborist News. 16, 4:34-36. • In Portland, Oregon, street trees increase the value of homes by a total of $1.1 billion, an average increase of $7,020 for each house. Donovan, G.H.; Butry, D.T. (2010). Trees in the City: Valuing Street Trees in Portland, Oregon. Landscape and Urban Planning 94:77- 83. • Landscaping, especially with trees, can increase property values as much as 20 percent. Management Information Services/ICMA • One acre of forest absorbs six tons of carbon dioxide and puts out four tons of oxygen. This is enough to meet the annual needs of 18 people. U.S. Department of Agriculture • There are about 60—to 200 -million spaces along our city streets where trees could be planted. This translates to the potential to absorb 33 million more tons of CO2 every year, and saving $4 billion in energy costs. National Wildlife Federation • Trees properly placed around buildings can reduce air conditioning needs by 30 percent and can save 20-50 percent in energy used for heating. USDA Forest Service • Trees can be a stimulus to economic development, attracting new business and tourism. Commercial retail areas are more attractive to shoppers, apartments rent more quickly, tenants stay longer, and space in a wooded setting is more valuable to sell or rent. The Arbor Day Foundation • Healthy, mature trees add an average of 10 percent to a property's value. USDA Forest Service • The planting of trees means improved water quality, resulting in less runoff and erosion. This allows more recharging of the ground water supply. Wooded areas help prevent the transport of sediment and chemicals into streams. USDA Forest Service • In laboratory research, visual exposure to settings with trees has produced significant recovery from stress within five minutes, as indicated by changes in blood pressure and muscle tension. Dr. Roger S. Ulrich Texas A&M University • Nationally, the 60 million street trees have an average value of $525 per tree. Management Information Services o Source: https.11www.arborday.org/treeslbenefits.cfm 12 Gwinn Tree Proposal Proposal Overview: Credit: Kameron Kytonen 3.21.23 Plat Acreage Tree removal Meets Replacement Tree Fund threshold Threshold? requirements Amount Silvercrest 15 180 Yes 180 $108K Band D 8 96 Yes 96 $58K Estates Silvercrest: • This is a commercial property • Upwards of 400 significant trees slated for removal • City landscaping requirements will come into play for buffer trees by default • Additional trees could be planted around the grounds or put in "Fund" B and D Estates: • This was a 26 home single-family development from 2014 • Upwards of 400 significant trees removed • Some tree replacement could be accomplished by backyard plantings • Remaining be put put in the "Fund" Additional Data From Other Cities Coon Rapids: • They do not have a formal tree preservation policy • No penalties for removing trees • Do require one 2" tree to planted per unit • Do have screening requirements for certain areas requiring planting of trees (i.e. Riverdale) 13 Gwinn Tree Proposal 3.21.23 Ramsey: • Requires a Tree Preservation Plan • Requires Tree inventory • At least 40% of significant tree DBH shall be saved for residential developments • At least 30% of significant tree DBH shall be saved for commercial developments • Some exceptions, including trees that need to be removed for stormwater management and public trails and sidewalks; those trees are exempt from the removal threshold • They have a Reforestation/Restitution Plan requirement o For example, for every one significant tree inch removed in excess, replanting of 1.25 inch diameter of new trees or $125 in restitution Credit: Kameron Kytonen 14 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Community Survey DATE: March 28, 2023 The Andover City Council as part of the 2023 budget process indicated a desire to conduct a Community Survey to determine resident support for current city services and programs. Administration would like to start this process and seek Council input on how to proceed. 4. The last Community Survey was done in 2014 by The Morris Leatherman Company and prior to that a Community Survey was done in 2006 by Decision Resources Incorporated. The same company conducted the past surveys as Decision Resources changed their company name in 2013 to The Morris Leatherman Company. See attached website prints regarding The Morris Leatherman Company. Administration has met with Peter Leatherman from The Morris Leatherman Group to discuss potential questions for a City of Andover Community Survey. (Attached are questions asked in 2006 and 2014). Administration anticipates meeting with various advisory commissions for input on questions for a 2023 survey. Attached are the resulting draft survey questions for the Council to review. ACTION REQUESTED The Council is requested to review the attached materials, receive a presentation from staff and provide direction to staff on how to proceed. submitted, Jim Andover City Council Workshop Meeting Minutes — February 28, 2023 Page 3 value' the future and to be incorporated into an environmental study. Mr. Janish identified the following studies as relevant: Develop nt Scenario Planning, Traffic Study, Sanitary Sewer System Analysis, Water System Analysis, and a Stormwater Management and Surface Water Study. He stated staff are looking for direction from the City Council on how to proceed. Mr. Dickinson stated the . could create a fee to recoup the cost of the studies from future development. 9 Councilmember Barthel asked if the RuraLResery ould become part of the MUSA. Mr. Berkowitz 10 stated the land is not currently in the MUSA. Mr. J explained that someday in the future, the 11 City has identified the Rural Reserve as being developed bringing that area into the MUSA. Mr. 12 Dickinson stated the Met Council has design capacity to include the Rural Reserve. 13 14 Mr. Janish stated the benefit of conducting the studies is that the City wo have more control about 15 how the area is developed. Mr. Berkowitz explained the Land Use (Develop t Scenario Planning 16 Study) will drive development. 17 18The C. Council reached consensus to proceed with the Development Scenario PI for the 19 R Reserve. 20 21 DISCUSS COMMUNITYSURVEY 22 23 The City Council is requested to receive a presentation from staff on a community survey and provide 24 direction to staff on how to proceed. Mayor Pro Tem Barthel recommended tabling the survey until 25 the full Council is present. He stated he is not necessarily in favor of a survey due to the cost. 26 Councilmember Butler stated if the Council moves forward with a survey, he recommends the 27 statistically valid method and in addition, allowing any resident to participate in the survey through 28 an online public survey. 29 30 Mr. Dickinson stated it is recommended to conduct a survey before or after the summer season. He 31 stated the survey is in the 2023 Budget. He is not opposed to pushing it out and moving the survey 32 discussion to the spring. 33 34 Mayor Pro Tem Barthel recessed the meeting at 7:30 p.m. The Council reconvened at 7:37 p.m. 35 36 PRE AUDITDECE 2022/JANUAR 2023 COI? C3�EN 'ER UPDATE 37 38 The City Council is requested to receive an -update on the Community Center. Mr. Dickinson 39 summarized the5gmtnunity Center's programs and facility use. He_updated the Council on usage The Morris Leatherman Company AFFORDABLE EXCELLENCE IN MARKET RESEARCH & INTERPRETATION (Jindex.php) Minneapolis based full-service market and research firm With almost 50 years of combined experience in market and opinion research, Bill Morris and Peter Leatherman know the industry inside and out, and they know how best to serve their clients efficiently and effectively. About The Morris Leatherman Company Why We Started The Morris Leatherman Company is a full-service market and research firm incorporated in 2013. After nearly thirty years, Decision Resources, Ltd. was closed. The decision to form a new company was driven by the need for generational change: first, to acknowledge Peter Leatherman's significant contributions and recognize his increased responsibilities; and second, to allow Diane Traxler to work less, and pursue and explore projects of her choosing. Regardless of this changeover, the Morris Leatherman Company intends to continue providing clients with the same "value added" customer service as Decision Resources, Ltd. provided for the past three decades. The Morris Leatherman Company will continue to serve clients across the nation in the private, public, and political sectors, including corporations, municipalities and state governments, financial institutions, religious organizations, business organizations, school districts, and non-profit organizations. The firm's main offices are located in Minneapolis, Minnesota. What We Do As a full-service firm, all survey construction, sample selection, coding, data entry and computer analysis are undertaken on-site. All telephone surveys are conducted at the company's phone bank located in Saint Paul, Minnesota. Computer analysis is obtained from our in-house MENTOR computer system, augmented with SPSS for Windows, to ensure both access to the most current statistical analysis programs and confidentiality of the data set. The Morris Leatherman Company commits to understand each market served by maintaining personal contact with clients and custom -forming surveys to meet the specific needs of the community, corporation, or organization. With almost 50 years of combined experience in market and opinion research, Bill Morris and Peter Leatherman know the industry inside and out, and they know how best to serve their clients efficiently and effectively. In order to complement their demonstrated research and statistical experience, the company commits to educating the public about surveys, and dispelling common myths about their validity. In order to make numbers reflect the opinions of real people, Morris thinks of data interpretation as "the art form behind the science." Thus, when the Star Tribune or Pioneer Press asks him to interpret some numbers for them, he provides a commentary that any reader can understand but does not gloss over the complexities of the issue. Who Does It The company is comprised of forty full-time and part-time employees. The main principals of the firm possess extensive backgrounds in marketing, public affairs, survey research, and statistical methods. This cross -disciplinary background allows the Morris Leatherman Company to approach research problems from many different perspectives, and to evaluate potential strategies from a myriad of theoretical bases. William D. (Bill) Morris, President Bill Morris brings more than 30 years of experience as a survey researcher and policy analyst working in the public sector. He taught both graduate and undergraduate Political Science classes at the University of Minnesota, University of Saint Thomas, and Augsburg College for over twenty years. Between 1981 and 1983, he was State Party Chairman of the Independent -Republican Party of Minnesota. Bill holds a Ph.D. in Public Polity Analysis from Carnegie-Mellon University, with an emphasis on statistics and mathematical modeling. Peter j. Leatherman, Chief Executive Officer Peter Leatherman worked for Decision Resources, Ltd., for 19 years, serving as Research Director for 13 years. As Research Director, he oversees all aspects of the survey process, from survey construction and sample selection to preliminary data analysis. In addition, Peter is a trained facilitator of focus groups and other qualitative research. Peter holds a B.A. in Political Science and History from Augsburg College. Get in Touch The Morris Leatherman Company 3128 Dean Court Minneapolis, MN 55416 Phone: 612.920,0337 Email: peter@morris-leatherman.com The Morris Leatherman Company AFFORDABLE EXCELLENCE IN MARKET RESEARCH & INTERPRETATION (../i nclex.php) Minneapolis based full-service market and research firm With almost 50 years of combined experience in market and opinion research, Bill Morris and Peter Leatherman know the industry inside and out, and they know how best to serve their clients efficiently and effectively. Research Methods COMPARISON Of ADVANTAGES AND DISADVANTAGES: Mail -Out Census versus Telephone Survey of Random Sample Mail -out Census: In this type of approach, a written questionnaire is sent to all the households in a community. The survey "package" may or may not include a stamped, self-addressed return envelope. The questionnaire requires respondents to follow directions and answer each question in a specific manner (circling a letter, checking a box, etc.). After a specific period of time, all residents are mailed a reminder postcard. Results are based upon the number of returned surveys at the pre -announced "cut-off' date. Telephone Random Sample: In this type of approach, a random sample of households is selected to be interviewed by telephone. All households have an equal chance of being selected and the adult respondent in each household is also chosen randomly. Questionnaires are administered over the telephone by trained and supervised interviewers. Telephone numbers are tried at least six times during a one-week period and an additional six time a second week before another household is substituted for the original selection. Results are based upon a pre-set number of completed interviews. ........... Mail -Out Census Telephone Survey Type of Sample Convenience sample, based upon who Random sample, including pre designated responds to the mailing . target households and substitutions Representativeness Residents with more intense feelings likely to respond, potentially biasing the results Probable Response :10%-40% Rate Accuracy of Results : Questionable; low response rate makes distortion by "extremists" more likely Fieldwork Time 4-6 weeks Cost Low -to -moderate, depending on size of questionnaire, size of the community, and number of reminders 1111. Random samples can be projected statistically to the entire population within specific limits of accuracy 90%+ Statistically significant; e.g., 400 respondents provide results within f 5.0% of the entire population 95% of time 2 weeks Moderate, depending on size of questionnaire and size of sample Focus Groups: In this type of approach, potential participants are screened and invited to participate in a discussion section at a specific time and location. The facilitator engages the group in a discussion based upon a scripted series of open-ended questions. The proceedings can be videotaped, electronically recorded, or transcribed by a note -taker. If there are a series of focus group discussions taking place, the common discussion guide will facilitate later comparisons between groups. In order to ensure an acceptable participation rate among targeted individuals, financial incentives are usually offered and refreshments are served at the session. Telephone Random Sample: In this type of approach, a random sample of individuals is selected to be interviewed by telephone. All individuals have an equal chance of being selected and interviewed. Questionnaires are administered over the telephone by trained and supervised interviewers. Telephone numbers are tried at least six times during a one-week period, before another household is substituted for the original selection. Results are based upon a pre-set number of completed interviews. Focus Group Series of 4 Sessions ITelephone Survey Sample of 400 People with 15 People Type of Sample Convenience sample, based upon who Representativeness Probable Response Rate is willing and able to participate _.. Citizens with more intense feelings likely to respond, potentially biasing the results 1111....-------- 10%-40% .. ............ .. . ...._ _---1111. _1111... . Accuracy of Results Questionable; group dynamics may invalidate results; not statistically projectable — Fieldwork Time 48 weeks _ _.._ _1111... ._. _.__.._......... Cost Moderate, depending on recruitment and reminder costs, as well as incentives Get in Touch The Morris Leatherman Company _1_111.. _11.11 .. .... ......._... _ ... .. , Random sample, including pre -designated target; households and substitutions Random samples can be projected statistically to the entire population within specific limits of accuracy 90%+ Statistically significant, e.g., 400 respondents provide results within f 5.0% of the entire population 95% of time . ..........---._._ .. 1_111.. 4 weeks Moderate, depending on size of questionnaire and size of sample 3128 Dean Court Minneapolis, MN 55416 Phone: 612.920.0337 Email: peter@morris-leatherman.com Copyright 2023 © The Morris Leatherman Company DECISION RESOURCES, LTD. 3128 Dean Court Minneapolis, Minnesota 55414 ANDOVER RESIDENTIAL QUESTIONNAIRE FINAL MARCH 2006 Hello, I'm of Decision Resources, Ltd., a polling firm located in Minneapolis. We've been retained by the City of Andover to speak with a random sample of residents about issues facing the city. The survey is being taken because your city representatives and staff are interested in your Apinions and suggestions. I want to assure you that all individual responses will be held strictly confidential; only summaries of the entire sample will be reported. (DO NOT. PAUSE) 1. Approximately how many years have you lived in the City of Andover? LESS THAN TWO YEARS .... 5% TWO TO FIVE YEARS ...13% SIX TO TEN YEARS ...... 28% ELEVEN - TWENTY YRS ... 38% OVER TWENTY YEARS ..... 17% DON'T KNOW/REFUSED..... 0% 2. How would you rate the quality of EXCELLENT.............39% life in Andover -- excellent, GOOD..................57% good, only fair, or poor? ONLY FAIR..............4% POOR...................0% DON'T KNOW/REFUSED..... 1% 3. What do you like most about living in Andover? UNSURE, 2%; LOCATION, 10%; QUIET, 9%; OPEN SPACE/RURAL, 21%; PEOPLE, 8%; HOUSE, 9%; SMALL TOWN FEEL, 6%; SCHOOLS, 8%; NEIGHBORHOOD, 14%; PARKS, 3%; SAFE, 3%; SHOPPING, 6%; SCATTERED, 2%.. 4. What do you think is the most serious issue facing the City of Andover today? UNSURE, 9%; NOTHING, 10%; GROWTH, 31%; SCHOOL FUNDING, 4%; TRAFFIC, 13%; CRIME, 5%; HIGH TAXES, 14%; STADIUM ISSUE, 2%; NEED OWN POLICE AND FIRE, 3%; NEED MORE PARK AND RECREATION FACILITIES, 2%; NEED MORE RETAIL, 2%; IMPROVE STREET REPAIR, 2%; SCATTERED, 4%. 5. How would you rate the sense of. EXCELLENT.............19% community pride among Andover GOOD..................69% residents -- excellent, good, only ONLY FAIR..............9% fair, or poor? POOR...................1% DON'T KNOW/REFUSED..... 2% Let's talk about community characteristics in Andover. For each of the following, please tell me if you feel the city has enough, too many, or too,little.... ENO MAN LIT DKR 6. Rental units? 58% 9% 9% 23% 7. Townhomes? 65% 19% 5% 11% 8. Starter homes for young families? 50% 5% 38% 8% 9. "Move Up" housing? 74% 5% 12% 10% 10. Higher cost housing? 76% 14% 3% 7% 11. Senior housing? 32% 2% 40% 26% 12. Parks and open spaces? 63% 10% 25% 3% 13. Trails and bikeways? 55% 9% 32% 5% 14. Service establishments, such as dry cleaners, barbershops, and copy shops? 73% 6% 20% 1% 15. Retail shopping opportunities? 69% 7% 24% 0% 16. Entertainment establishments? 62% 7% 30% 2% 17. Dining establishments? 52% 8% 41% 0% Turning to city services.... I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good,, only fair, or poor.... 18. Police protection? 19. Fire protection? 20. 'Storm drainage and flood control? 21. Park maintenance? 22. Trail maintenance? 23. Animal control? EXCL GOOD FAIR POOR DK/R 18% 60% 14% 4% 5% 24% 65% 2% 0% 10% 12% 77% 4% 2% 6% 14% 76% 4% 1% 6% 12% 74% 2% 0% 13% 7% 73% 10% 3% 8% IF "ONLY FAIR" OR "POOR," ASK: (N=137) 24. Why do you feel that way? STRAY ANIMALS, 29%; NEED OWN POLICE AND FIRE, 18%; POLICE AND FIRE SLOW RESPONSE TIME, 4%; NEED MORE POLICE PATROLLING, 26%; BETTER UPKEEP OF PARKS AND TRAILS, 6%; FLOODING, 13%; SCATTERED, 4%. For the next three city services, please consider only their job on city -maintained streets and roads in neighborhoods. That means you should exclude state and county roads, such as Round Lake Boulevard, Hanson Boulevard, Crosstown Boulevard and Bunker Lake Boulevard, that are taken care of by other levels of government. Keeping that in mind, would you rate each of the following as excellent, good, only fair or poor..... 25. City street repair maintenance? 26. Snow plowing? 27. Street lighting? EXCL GOOD FAIR POOR DK/R and 11% 63% 21% 6% 0% 23% 65% 11% 2% 0% 10% 64% 17% 8% 1% 28. Would you favor or oppose an in- crease in city property taxes to enhance current city services or offer additional city services? IF "FAVOR," ASK: (N=74) 29. How much would you be willing to pay in additional property taxes to enhance city ser- vices or offer additional. city services? How about $_ per year? (CHOOSE A RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON RE- SPONSE) How about $_ per year? (REPEAT PROCESS) FAVOR.................19% OPPOSE................72% DON'T KNOW/REFUSED.... 10% NOTHING................1% $10.00 ................14% $20.00 .............. .18% $30.00 ................15% $40.00 .................4% $50.00 ................15% $60.00 ................30% DON'T KNOW.............4% REFUSED................0% 30. What services would you like to see enhanced or of fered? UNSURE, 23%; STREET REPAIR, 18%; OWN POLICE AND FIRE DEPARTMENT, 19%; STREET LIGHTS, 12%; PARKS AND TRAILS, 18%; SIDEWALKS, 5%; SCATTERED, 5%. 31. Compared to nearby cities, do you think that the property taxes in Andover are very high, somewhat high, about average, somewhat low, or very low? 32. Do you feel the quality of city services has been able to keep pace with growth in the city? IF "NO," ASK,: (N=47) VERY HIGH.............10% SOMEWHAT HIGH......... 33% ABOUT AVERAGE ......... 49% SOMEWHAT LOW........... 3% VERY LOW...............1% DON'T KNOW/REFUSED..... 5% YES...................83 NO....................12% DON'T KNOW/REFUSED.....5% 33. What services, in particular, have not been able to keep pace? UNSURE, 6%; ROAD CAPACITY, 30%; STREET REPAIR, 32%; _POLICE AND FIRE SERVICE, 24%; PARKS AND TRAILS, 6%; SCATTERED, 2%. 34.. When you consider the city prop- EXCELLENT..............8% erty taxes you pay and the quality GOOD..................68% of city services you receive, ONLY FAIR.............21% would you rate the general value POOR...................2% of city services as excellent, DON'T KNOW/REFUSED..... 2% good, only fair, or poor? Currently, the City's neighborhood street reconstruction program only assesses those property owners who receive new concrete curb and gutter or have asphalt curb replaced with concrete curb and gutter. Typically, this amounts to about 20% of the total project cost. The asphalt street and storm sewer improvements, usually 80% of the project cost, are not assessed to the property owners but funded through general city-wide property tax revenue. 35. Would you 'favor or oppose changing STRONGLY FAVOR......... 3% the property owner's assessment FAVOR.................11% for these projects to a defined OPPOSE................47% percentage of the total project STRONGLY OPPOSE....... 17% cost rather than just the cost of DON'T KNOW/REFUSED.... 22% concrete and gutter? (WAIT FOR RESPONSE) Do you feel strongly that way? IF "STRONGLY FAVOR" OR "FAVOR," ASK: (N=57) 36. Which of the following per- centages.would you be willing to pay? (READ LIST) Moving on.... LESS THAN 15%.........30% 15% ...................21% 20% ...................16% 25% ....................9% 30% ....................0% 35% ....................0% 40% ....................4% MORE THAN 40%..........7% DON'T KNOW/REFUSED.... 14% 37. What do you consider to be the greatest public safety con cern in Andover? UNSURE, 15%; NOTHING, 16%; TRAFFIC SPEEDING, 17%; PROPER TY THEFT, 6%; BURGLARY, 5%; VANDALISM, 5%; TRAFFIC CON GESTION, 12%; DRUGS, 8%; LACK OF OWN POLICE AND FIRE DEPARTMENT, 3%; SLOW RESPONSE TIME FROM POLICE AND FIRE, 4%; PEDESTRIAN AND BICYCLE SAFETY, 3 NOT ENOUGH STREET LIGHTS, 3%; SCATTERED, 4%. 38. Do you have a second public safety concern in the city? UNSURE, 22%; NOTHING, 55%; TRAFFIC SPEEDING, 5%; PROPERTY THEFT, 3%; BURGLARY, 3%; VANDALISM, 3%; TRAFFIC CONGES TION, 2%; DRUGS, 4%; LACK OF OWN POLICE AND FIRE DEPART MENT, 2%; SCATTERED, 3%. 39. How would you rate the amount of patrolling the Anoka County Sher- iff's Department does in your neighborhood -- would you say they do too much, about the right amount, or not enough? T00 MUCH..... .......1% ABOUT RIGHT AMOUNT.... 63% NOT ENOUGH ......... :..35% DON'T KNOW/REFUSED..... 2% 40. How serious a problem is traffic VERY SERIOUS .......... 16% speeding in your neighborhood -- SOMEWHAT SERIOUS ...... 34% very serious, somewhat serious, NOT TOO SERIOUS....... 29% not too serious, or not at all NOT AT ALL SERIOUS .... 21% serious? DON'T KNOW/REFUSED..... 0% 41. How safe would you feel walking VERY SAFE.............40% alone in your neighborhood after REASONABLY SAFE ....... 51% dark -- very safe, reasonably SOMEWHAT UNSAFE........ 8% safe, somewhat unsafe,.or very VERY UNSAFE ............ 1% unsafe? DON'T KNOW/REFUSED..... 1% Moving on.... 42. How would you rate your ability EXCELLENT.............24% to get where you need to go in SATISFACTORY .......... 68% Andover in a reasonable amount MARGINAL...............7% of time -- excellent, satis- POOR...................1% factory, marginal, or poor? DON'T KNOW/REFUSED..... 0% IF "MARGINAL" OR "POOR," ASK: (N=30) 43. Why do you feel that way? TRAFFIC CONGESTION, 83%: TOO MANY STOPLIGHTS, 7%; CITY IS SPREAD OUT, 7%; SCATTERED, 3%. If you work outside of the home, please answer the next questions about your own job; if you do not work outside of the home, please answer the next questions -in terms of the job of your spouse or partner, if applicable. 44. What is your average commute time to your job location? IF WORKS OUTSIDE THE HOME, ASK: DON'T KNOW/REFUSED..... 2% 5 MINUTES OR LESS ...... 4% 6.TO 10 MINUTES ........ 9% 11 TO 15 MINUTES....... 8% 16 TO 20 MINUTES...... 12% 21 TO 30 MINUTES...... 13% OVER 30 MINUTES....... 35% NOT APPLICABLE ........ 17% 45. In what city is your job located? REFUSED, 1%; ANDOVER, 7%; MINNEAPOLIS, 17%; SAINT PAUL, 4%; VARIES, 7%; FRIDLEY, 5%; ELK RIVER/ROGERS, 2%; COON.RAPIDS, 10%; ANOKA, 7%; BLAINE, 4%; MAPLE GROVE/BROOKLYN PARK, 6%; SAINT LOUIS PARK/EDINA, 6%; RAMSEY, 3%; ROSEVILLE, 2%; SHOREVIEW/NEW BRIGHTON, 3%; LINO LAKES, 2%; PLYMOUTH/MINNETONKA, 2%; BLOOM- INGTON/RICHFIELD, 2%; ARDEN HILLS, 2%; WHITE BEAR LAKE, 2%; EAGAN/ROSEMOUNT, 2%; OAKDALE, 2%; HAM LAKE, 2%; REST OF METRO, 2%. 46. How do you normally commute to work -- drive alone, ride in a van or car pool, take the bus from near home, use a park and ride lot, walk or something else? DRIVE ALONE ........... 91% VAN OR CAR POOL ........ 4% TAKE BUS...............1% PARK AND RIDE LOT ...... 1% WALK/BIKE..............1% SOMETHING ELSE......... 0% DON'T KNOW/REFUSED..... 1% IF "DRIVE ALONE," "VAN OR CAR POOL," OR "WALK/BIKE," ASK: (N=328) 47. If it were convenient, YES...................30% would you be willing to NO....... .............67% commute using public DON'T KNOW/REFUSED..... 2% transit? 48. What changes would make public transit more con venient for you? UNSURE, 10%; NOTHING, 59%; GO MORE PLACES, 6%; MORE PICK-UP TIMES, 5%; MORE PICK-UP SITES, 7%; PARK AND RIDE IN ANDOVER, 2%; LIGHT RAIL, 5%; EXPRESS BUSES, 2%; MORE TRANSIT OPTIONS, 3%; SCATTERED, 1%. 49. Should a vehicle overpass be con- STRONGLY YES.......... 11% structed over the railroad tracks YES...................24% on Bunker Lake Boulevard? (WAIT NO....................28% FOR RESPONSE) Do you feel strong- STRONGLY NO ........... 10% ly that way? DON'T KNOW/REFUSED.... 27% IF A.RESPONSE IS GIVEN, ASK: (N=292) 50. Why do you feel that way? UNSURE, 1%; SAFETY, 12%; NOT BUSY ENOUGH, 10%; WASTE OF MONEY, 5%; REDUCE TRAFFIC BACK-UPS, 25%; NOT NEEDED, 21%; LONG WAIT FOR TRAINS, 12%; HIGH COST OF AN OVERPASS, 10%;• DON'T USE BUNKER LAKE BOULEVARD, 2%; SCATTERED, 1%. Moving on.... For each of the following, please tell me whether the City is.too tough, about right, or not tough enough in enforcing city codes on these nuisances. TOO NOT ABO DK/ TOU TOU RIG REF 51. Loose animals? 1% 22% 72% 6% 52. Junk cars on residential property? 0% 25% 71% 4% 53. Establishment and main- tenance of lawns on residential property? 1% 15% 80% 4% 54. Storage of boats on residential property? 2% 10% 84% 4% 55. Storage of RVs on residential property? 1% 10% 85% 5% 56. Upkeep of boulevards and public right of ways? 0% 11% 85% 4% 57. Upkeep and maintenance of fences? 0% 11% 84% 5% 58. Upkeep and maintenance of storage buildings on residential properties? 1% 8% 85% 6% Turning to. parks and recreation.... 59. Have you or members of your house- YES...................45% hold used the Andover Community NO....................54% Center during the past year? DON'T KNOW/REFUSED..... 1% IF "YES," ASK: (N=181) 60. Overall, how would you rate EXCELLENT.............48% the Community Center -- ex- GOOD..................46% cellent, good, only fair, or ONLY FAIR..............4% poor? POOR...................2% DON'T KNOW/REFUSED..... 0% IF "ONLY FAIR" OR "POOR," ASK: (N=11.) 61. Why did you rate it as (only fair/poor)? REFUSED, 9%; NOT ENOUGH OPEN GYM TIME, 18%; NEED BIGGER FACILITY, 9%; MORE FOR CHILDREN, 9%; COSTS TOO MUCH, 46%; MORE FOR SENIORS, 9%. The City of Andover is considering a voter referendum to fund acquisition of open space in the community, to conserve these parcels of land from development. 62. Would you support or oppose the STRONGLY SUPPORT...... 33% purchase of open spaces for per- SUPPORT................49% manent preservation? (WAIT FOR OPPOSE.................8% RESPONSE) Do you feel strongly STRONGLY OPPOSE........ 3% that way? DON'T KNOW/REFUSED..... 8% 63. How much would you be willing to NOTHING...............20% see your property taxes increase $10.00 ................14% in order to fund the acquisition $20.00 ................18% of open spaces? Would you be will- $30.00..... .............7% ing to pay $_ per year? $40.00 .................3% (CHOOSE RANDOM STARTING POINT; $50.00 .................11% MOVE UP OR DOWN DEPENDING ON $60.00.................3% ANSWER). How about $_ per year? $70.00 .................1°% (REPEAT PROCESS) $80.00 .................0% $90.00 .................1% $100.00 ... ...........9% DON'T KNOW/REFUSED.... 13% Moving on.... 64. What is your primary source of information about Andover City Government and its activities? UNSURE, 1%; CITY NEWSLETTER, 69%; WORD OF MOUTH, 5%; WEBSITE, 5%; MEETINGS, 2%; CABLE TELEVISION, 14%; LOCAL NEWSPAPERS, 4%; STAR TRIBUNE, 2%. 65. How would you prefer to receive information about City Government and its activities? CITY NEWSLETTER, 64%; WORD OF MOUTH, 3%; WEBSITE, 4%; CABLE TELEVISION,.9%;. MAILINGS, 13%; LOCAL NEWSPAPERS, 3%; E-MAIL, 3%; SCATTERED, 2%. The City publishes a bi-monthly newsletter, called "Andover Today." 66. Do you receive this newsletter? (IF "YES," ASK:) How would you rate the format -- excellent, good, only fair or.poor? IF "YES," ASK: (N=390) NO.....................2% YES/EXCELLENT ......... 28% YES/GOOD..............63% YES/ONLY FAIR.......... 6% YES/POOR...............1% DON'T KNOW/REFUSED.....1% 67. How much of the city news- ALL OF IT.............53% letter do you read -- all of MOST OF IT ............ 36% it, most of it, some of it, SOME OF IT ............ 11% or very little? VERY LITTLE ............ 1% DON'T KNOW/REFUSED.....0% 68. Does your household receive cable YES...................69% television? NO....................31% DON'T KNOW/REFUSED..... 0% IF "YES," ASK: (N=277) 69. How often do you watch An- FREQUENTLY ............ 10 dover City Council Meetings OCCASIONALLY .......... 32% or City Commission meetings, RARELY................33% such as Planning and Park and NOT AT ALL ............ 21% Recreation, on channel 16 -- DON'T KNOW/REFUSED..... 0% frequently, occasionally, rarely or not at all? 70. Do you have access to the Internet YES/YES...............38% at home or work? (WAIT FOR RE- YES/NO.............:..52% SPONSE) Have you accessed the NO....................10% city website from either location? DON'T KNOW/REFUSED..... 0% IF "YES/YES," ASK: (N=152) 71. Did you find the information YES...................85% you were looking for? NO.....................14% DON'T KNOW/REFUSED..... 1% 72. What type of.internet service DIAL-UP...............19% do you use to view the web- DSL....... .........34% site -- dial-up, DSL, BROADBAND CABLE....... 46% or Broadband Cable? DON'T KNOW/REFUSED..... 1% As you may know, some cities are starting to offer for-profit services, such as high-speed wireless Internet, to their resi- dents. The high-speed wireless Internet service is somewhat faster than dial-up, but somewhat slower than cable or DSL. Also, it is less expensive than cable or DSL, but more expensive than dial-up. 73. Would you support or oppose Andov- STRONGLY SUPPORT...... 11% er offering wireless high-speed SUPPORT...............34% Internet access? (WAIT FOR RE- OPPOSE................20% RESPONSE) Do you feel strongly STRONGLY OPPOSE........ 9% way? DON'T KNOW/REFUSED.... 26% IF "STRONGLY SUPPORT" OR "SUPPORT," ASK: (N=180) 74. How much would you be willing LESS THAN $20.00......29% to pay for wireless high- $20.00 ................22% speed Internet service of- $25.00 .....:..........28°% fered by the City of Andover? $30.00 .................8°% Would you be willing -to pay $35.00 .................4% $_ per month? (CHOOSE RAN- MORE THAN $35.00.......2% DOM STARTING POINT; MOVE UP DON'T KNOW/REFUSED..... 7% OR DOWN DEPENDING ON ANSWER) How about $^ per month? (REPEAT PROCESS) 75. How would you rate the City's EXCELLENT..............9% overall performance in communicat- GOOD..................69% ing key local issues to residents ONLY FAIR.............20% in its publications, newspaper POOR...................3% columns, and on cable television DON'T KNOW/REFUSED..... 0% -- excellent, good, only fair, or poor? Now just a few more questions for demographic purposes.... 76. How often would you say you vote ALWAYS................70% -- always, nearly always, part of NEARLY ALWAYS ......... 24% the time, or seldom? PART OF THE TIME ....... 2% SELDOM.................4% DON'T KNOW/REFUSED..... 1% From time to time, cities and school districts ask voters to approve referendum proposals... 77. Thinking about past city and school district referendum elec- tions, would you say you always vote, often vote, sometimes vote, rarely vote or never vote? ALWAYS VOTE ........... 64% OFTEN VOTE ............ 24% SOMETIMES VOTE......... 6% RARELY VOTE ............ 4% NEVER VOTE.............3% DON'T KNOW/REFUSED..... 0% Could you please tell me how many people in each of the following age groups live in your household. Let's start with the oldest. Be sure to include yourself. 78. First, persons 65 or over? NONE.. .......... 92% ONE... ........... 3% TWO OR MORE ............ 6% 79. Adults, 18 to 65? NONE....................5% ONE....................6% TWO...................75% THREE OR MORE......... 14% 80. School -aged or pre-school NONE..................43% children? ONE...................19% TWO...................27% THREE OF MORE......... 11% 81. What is your age, please? 82. Do you own or rent your present residence? (IF "OWN," ASK:) Which of the following categories would contain the approximate value of your residential property -- under $200,000, $200,000-$250,000, $250,001-$300,000, $300,001- $350,000, $350,001-$400,000 or over $400,000? 83. Gender (BY OBSERVATION) 18-24 ..................4% 25-34 .................12% 35-44 .................35% 45-54 .................26% 55-64 .................17% 65 AND OVER ............ 7% RENT...................3% OWN/UNDER $200,000.....3% OWN/$200,000-$250,000.16% OWN/$250,001-$300,000.29% OWN/$300,001-$350,000.23% OWN/$350,001-$400,000.13% OWN/OVER $400,000......12% DON'T KNOW.............1% REFUSED................1% MALE ... .............50% FEMALE................50% 84. REGION OF CITY PCT 1 .................12% PCT 2 .................12% PCT 3 ..................9% PCT 4 ..................6% PCT 5 ..................8% PCT 6 ..................9% PCT 7 .................15% PCT 8 .................10% PCT 9 ..................9% PCT 10 ................10% THE MORRIS LEATHERMAN COMPANY ANDOVER RESIDENTIAL 3128 Dean Court SURVEY Minneapolis, Minnesota 55414 FINAL FEBRUARY 2014 Hello, I'm of the Morris Leatherman Company, a polling firm located in Minneapolis. We've been retained by the City of Andover to speak with a random sample of residents about issues facing the city. The survey is being taken because your city representatives and staff are interested in your opinions and suggestions. I want to assure you that all individual responses will be held strictly confidential; only summaries of the entire sample will be reported. (DO NOT PAUSE) 1. Approximately how many years have you lived in the City of Andover? LESS THAN ONE YEAR ...... 2% ONE OR TWO YEARS........ 8% THREE TO FIVE YEARS .... 17% SIX TO TEN YEARS....... 24% ELEVEN - TWENTY YRS .... 30% OVER TWENTY YEARS...... 19% DON'T KNOW/REFUSED...... 0% 2. How would you rate the quality of EXCELLENT..............42% life in Andover -- excellent, GOOD...................55% good, only fair, or poor? ONLY FAIR ............... 2% POOR....................1% DON'T KNOW/REFUSED...... 0% 3. What do you like most about living in Andover? DON'T KNOW/REFUSED...... 0% SMALL TOWN FEEL........ 22% FRIENDLY PEOPLE........ 14% OPEN SPACES/RURAL...... 18% HOUSING/NEIGHBORHOOD ... 15% SCHOOLS .................6% CONVENIENT LOCATION..... 3% CLOSE TO FAMILY/FRIEND..6% CLOSE TO JOB ............ 9% CLOSE TO SHOPPING ....... 3% QUIET AND PEACEFUL...... 2% SCATTERED...............2% 4. What do you think is the most serious issue facing the City of Andover today? 5. How would you rate the sense community pride among Andover residents -- excellent, good, fair, or poor? of only DONT KNOW/REFUSED ...... 4, NOTHING................38% 63% HIGH TAXES.............10% 13% TOO MUCH GROWTH........ 11% TRAFFIC CONGESTION ...... 8% ROAD MAINTENANCE ....... 20% LACK OF JOBS ............ 2% RISING CRIME ............ 3%' SCATTERED...............5% 34% EXCELLENT..............25% GOOD...................65% ONLY FAIR...............9% POOR....................1% DON'T KNOW/REFUSED...... 1% Let's talk about community characteristics in Andover. For each of the following, please tell me if you feel the city has enough, too many, or too little.... ENO MAN LIT DKR 6. Rental units? 63% 14% 13% 10% 7. Townhomes? 72% 15% 7% 7% 8. Starter homes for young families? 51% 7% 34% 8% 9. "Move Up" housing? 67% 8% 18% 8% 10. Higher cost housing? 58% 26.% 9% 7% 11. Nursing homes? 39% 8% 36% 17% 12. Assisted living for seniors? 41% 7% 33% 20% 13. One level housing for seniors maintained by an association? 38% 6% 34% 23% 14. Parks and open spaces? 82% 11% 6% 1% 15. Trails and bikeways? 78% 10% 13% 0% 16. Service establishments, such as dry cleaners and barbershops? 62% 7% 31% 1% 17. Retail shopping opportunities? 54% 9% 37% 0% 18. Entertainment establishments? 53% 6% 41% 0% 19. Dining establishments? 50% 10% 40% 0% Turning to city services.... I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor.... 20: Police protection? 21. Fire protection? 22. Storm drainage and flood control? 23. Park maintenance? 24. Trail maintenance? 25. Animal control? EXCL GOOD FAIR POOR DK/R 47% 46% 5% 10 1% 47% 50% 0% 1% 3% 14% 72% 8% 3% 4% 31% 67% 1% 0% 1% 31% 65% 1% 0% 3% 12% 72% 5% 2% 9% IF "ONLY FAIR" OR "POOR," ASK 26. Why do you feel that way? (n=80) DON'T KNOW/REFUSED...... 1% .LACK OF PATROLLING ..... 13% FLOODING...............44% LOOSE ANIMALS .......... 15% WILDLIFE ISSUES ......... 5% POOR UPKEEP.............3% SLOW POLICE RESPONSE.... 3% NEED OWN POLICE DPT ..... 9% SCATTERED...............7% For the next three city services, please consider only their job on city -maintained streets and roads in neighborhoods. That means you should exclude state and county roads, such as Round Lake Boulevard, Hanson Boulevard, Crosstown Boulevard and Bunker Lake Boulevard, that are taken care of by other levels of government. Keeping that in mind, would you rate each of the following as excellent, good, only fair or poor..... EXCL GOOD FAIR POOR DK/R 27. City street repair and maintenance? 9% 43% 37% 12% 0% 28. Snow plowing? 29% 60% 10% 2% 0% 29. Street lighting? 18% 58% 16% 6% 2 30. Are there current city services DON'T KNOW/REFUSED...... 1% you would like to see enhanced or NO.....................55% new city services you would like ROAD MAINTENANCE ....... 36% to see offered? (IF "YES," ASK:) STREET LIGHTS ........... 2% What would those be? SCATTERED...............6% 31. Compared to nearby cities, do you think that the.property taxes in Andover are very high, somewhat high, about average, somewhat low, or very low? 32. Do you feel the quality of city services has been able to keep pace with growth in the city? IF "NO," ASK: (n=16) VERY HIGH...............7% SOMEWHAT HIGH.......... 33% ABOUT AVERAGE .......... 51% SOMEWHAT LOW ............ 3% VERY LOW................0% DON'T KNOW/REFUSED...... 7% YES....................94°% NO......................4% DON'T KNOW/REFUSED...... 2% 33. What services, in particular, have not been able to keep.pace? ROAD MAITENANCE, 50%; FLOODING CONTROL, 19%; TRAFFIC FLOW, 13%; CODE ENFORCEMENT, 13%; SNOW PLOWING, 6%. 34. When you consider the city prop- EXCELLENT...............9% erty taxes you pay and the quality GOOD...................75% of city services you receive, ONLY FAIR...............9% would you rate the general value POOR....................2% of city services as excellent, DON'T KNOW/REFUSED...... 5% good, only fair, or poor? Moving on.... 35. What'do you consider to be the greatest public safety con- cern in Andover? (DO NOT READ LIST) 36. Do you have a second public safety concern in the city? (DO NOT READ LIST) FIRST SECOND Violent crime ............................ 0% ........ it Traffic speeding........................29%.......12% Drugs...................................12%.......10% Youth crimes and vandalism .............. 17%.......23% Identity theft............................3%........2% Break-ins and theft from automobiles .... 12% ....... 14% Business crimes, such as shop- lifting and check fraud.............4%.........4% Residential crimes, such as burglary, and theft ................ 12%.......12% ELSE (PEDESTRIAN SAFETY).................2%........1% NONE.....................................6%.......20% DON'T KNOW/REFUSED.......................3%........2% 37. How would you rate the amount of patrolling the Anoka County Sher- iff's Department does in your neighborhood -- would you say.they do too much, about the right amount, or not enough? T00 MUCH................2% ABOUT RIGHT AMOUNT ..... 71% NOT ENOUGH.............28% DON'T KNOW/REFUSED ...... 06 38. How serious a problem is traffic VERY SERIOUS ............ 9% speeding in your neighborhood -- SOMEWHAT SERIOUS....... 35% very serious, somewhat serious, NOT TOO SERIOUS ........ 37% not too serious, or not at all NOT AT. ALL SERIOUS..... 20% serious? DON'T KNOW/REFUSED...... 0% 39. How safe would you feel walking VERY SAFE..............47% alone in your neighborhood after REASONABLY SAFE........ 44% dark -- very safe, reasonably SOMEWHAT UNSAFE ......... 6% safe, somewhat unsafe, or very VERY UNSAFE..............3% unsafe? DON'T KNOW/REFUSED...... 0% Moving on.... 40. How would you rate your ability EXCELLENT..............27% to get where you need to go in SATISFACTORY ........... 66% Andover in a reasonable amount MARGINAL................7% of time -- excellent, satis- POOR....................1% factory, marginal, or poor? DON'T KNOW/REFUSED...... 0% IF "MARGINAL" OR "POOR," ASK: (n=31) 41. Why do you feel that way? TRAFFIC CONGESTION ..... 19% POTHOLES...............52% TOO MANY STOPLIGHTS.... 26% TOO MANY STOP SIGNS ..... 3% If you work outside of the home, please answer the next questions about your own job; if you,do not work outside of the home, please answer the next questions in terms of the job of your spouse or partner, if applicable. 42. What is your average commute time to your job location? 43. In what city is your job located? 44. How do you normally commute to work -- drive alone, ride in a or car pool, take the bus from near home, use a park and ride lot, walk or bike or something else? DON'T KNOW/REFUSED...... 0% 5 MINUTES OR LESS ....... 4% 6 TO 10. MINUTES ........ 14% 11 TO 15 MINUTES....... 17% 16 TO 20 MINUTES....... 15% 21 TO 30 MINUTES ........ 9% OVER 30 MINUTES ........ 22% NOT APPLICABLE ......... 20% NOT APPLICABLE ......... 19% ANDOVER................23% 3% BLAINE..................8% willing to commute COON RAPIDS.: .......... 12% MINNEAPOLIS ............ 17% ANOKA...................4% 0% VARIES..................2% 0% BROOKLYN PARK ........... 2% SAINT PAUL..............2% FRIDLEY/COLUMBIA HGTS...3% REST OF HENNEPIN CO ..... 2% REST OF METRO ........... 6% DRIVE.ALONE............ 73% van VAN OR CAR POOL......... 3% TAKE BUS................2% willing to commute PARK AND RIDE LOT ....... 0% WALK/BIKE...............2% public transit? SOMETHING ELSE.......... 0% DON'T KNOW/REFUSED...... 0% NOT APPLICABLE ......... 21% IF "DRIVE ALONE," "VAN OR CAR POOL," OR "WALK/BIKE,"'ASK: (n=310) 45. If it were convenient, would YES....................19% you be willing to commute NO.....................80% using public transit? DON'T KNOW/REFUSED...... 1% 46. What changes would make pub- DON'T KNOW/REFUSED...... 2% lic transit more convenient NONE.;.................77% for you? MORE CONVENIENT ROUTES.11% MORE CONVENIENT TIMES ... 9% MORE STOPS..............1% 47. How often do you drive.on Bunker FREQUENTLY.............25% Lake Boulevard over the railroad OCCASIONALLY ........... 46% tracks - frequently, occasionally, RARELY.................24% rarely or never? NEVER...................5% DON'T KNOW/REFUSED...... 1% 48. Should a vehicle overpass be con- STRONGLY YES ............ 5% structed over the railroad tracks YES....................32% on Bunker Lake Boulevard? (WAIT NO.....................40% FOR RESPONSE) Do you feel strong- STRONGLY NO ............ 12% 1y that way? DON'T KNOW/REFUSED..... 12% IF A RESPONSE IS GIVEN, ASK: (n=353) 49. Why do you feel that way? SAFETY.................20% LESS TRAFFIC CONGEST ... 23% HIGH COST..............23% TOO MUCH CONSTRUTION.... 7% NOT NEEDED.............20% NOT A PROBLEM ........... 4% NOT MUCH TRAFFIC ........ 3% SCATTERED...............1% IF "STRONGLY YES" OR "YES" IN QUESTION.#48, ASK: (n=148) 50. How much would you be willing to see your property taxes increase in order to fund this vehicle overpass? Would you be willing to pay $ per year? (CHOOSE RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON ANSWER) How about $^ per year? Moving on.... NOTHING................19% $10.00......... .....50% $20.00 .................14% $30.00 ..................9% $40.00 ..................2% $50.00 ..................0% $60.00 ..................1% OVER $60.00.............1% DON'T KNOW/REFUSED...... 4% Currently, the City of Andover generally enforces codes concerning residential property when a complaint is made. Some cities take a more active approach and inspect residential neighborhoods for code violations on an on-going basis. 51. Would you favor or oppose a more STRONGLY FAVOR ........... 7% active approach by the City in the FAVOR...................38% enforcement of residential pro- OPPOSE..................39% perty codes? (WAIT FOR RESPONSE) STRONGLY OPPOSE ......... 11% Do you feel strongly that way? DON'T KNOW/REFUSED ....... 5% For each of the following, please tell me whether the City is too tough, about right, or not tough enough in enforcing city codes on these nuisances. Continuing.... 60. How important are natural re- VERY IMPORTANT .......... 46% sources and environmental issues SOMEWHAT IMPORTANT.....44% to you - very important, somewhat NOT TOO IMPORTANT ....... 8% important, not too important or NOT AT ALL IMPORTANT.... 2% not at all important? DON'T KNOW/REFUSED...... 0% 61. What do you think is the greatest natural resource or environmental issue facing the city? (ROTATE AND READ LIST) TOO NOT ABO DK/ TOU TOU RIG REF 52. Loose animals? 2% .13% 82% 4% 53. Junk cars on residential property? 2% 25% 72% 1% 54. Establishment and main- tenance of lawns on residential property? 1% 13% 85% 1% 55. Storage of boats on residential property? 4% 13% 83% 1% 56. Storage of RVs on residential property? 3% 13% 83% 1% 57. Upkeep of boulevards and public right of ways? 1% 16% 83% 1% 58. Upkeep and maintenance of fences? 1% 14% 84% 1% 59. Upkeep and maintenance of residential properties? 2% 15% 83% 0% Continuing.... 60. How important are natural re- VERY IMPORTANT .......... 46% sources and environmental issues SOMEWHAT IMPORTANT.....44% to you - very important, somewhat NOT TOO IMPORTANT ....... 8% important, not too important or NOT AT ALL IMPORTANT.... 2% not at all important? DON'T KNOW/REFUSED...... 0% 61. What do you think is the greatest natural resource or environmental issue facing the city? (ROTATE AND READ LIST) TREE DISEASES, SUCH AS OAK WILT AND DUTCH ELM DISEASE .........................9% INVASIVE INSECTS AND DISEASES, SUCH AS THE EMERALD ASH BORER AND ASIAN LONG -HORNED BEETLE ....................... 16% INVASIVE PLANTS, SUCH AS BUCKTHORN.............30 PROTECTING LAKES, RIVERS, STREAMS AND WETLANDS .......................... .24% LOWERING GROUNDWATER USAGE FOR LAWN CARE PRACTICES ............................6% PRESERVING OPEN SPACES ........................ 24% PROTECTING TREES DURING DEVELOPMENT ........... 13% OTHER..........................................0% DON'T KNOW/REFUSED 5% 62. Are you aware of the open space YES....................51% program? NO.....................49% DON'T KNOW/REFUSED...... 0% 63. Are you aware of open space areas YES....................49% in the city? NO.....................51% DON'T KNOW/REFUSED..,... 1% IF "YES," ASK: (n=194) 64. Have you visited any open space areas in the city? (IF "YES," ASK:) Which ones? DON'T KNOW/REFUSED...... 3% No.....................61% YES/DON'T REMEMBER NAMES% BUNKER PARK.............7% SUNSHINE PARK ............ 2% BUNKER BEACH ............ 9% LIONS PARK..............3% WOODLAND................2% RUM RIVER REGIONAL PARK.2% KELSEY ROUND LAKE....... 3% SCATTERED................3% 65. Do you think open space areas need YES....................78. to be accessible to the public? NO.....................13% DON'T KNOW/REFUSED...... 9% 66. Do you prefer fewer but larger LARGER.................55% open spaces areas OR more but SMALLER................33% smaller open space areas? DON'T KNOW/REFUSED..... 12% 67. How often do you or members of FREQUENTLY.............25% your household use city trails - OCCASIONALLY ........... 40% frequently, occasionally, rarely RARELY.................17% or never? NEVER..................18% DON'T KNOW/REFUSED...... 0% IF "FREQUENTLY" "OCCASIONALLY" OR "RARELY," ASK: (n=327) 68. What do you use them for most DON'T KNOW/REFUSED...... 0% often? WALKING................58% RUNNING/JOGGING ........ 18% BICYCLING...............24% 69. Do you support or oppose the use STRONGLY SUPPORT....... 12% of city funding for additional SUPPORT................59% trails in the City? (WAIT FOR RE- OPPOSE.................23% SPONSE) Do you feel strongly that STRONGLY OPPOSE ......... 6% way? DON'T KNOW/REFUSED...... 1% Turning to parks and recreation.... 70. Overall, how would you rate the EXCELLENT..............17% city parks and recreation facile- GOOD...................76% ties in Andover - excellent, good, ONLY FAIR...............5% only fair or poor? POOR....................1% DON'T KNOW/REFUSED...... 2% 71. How often do you or members of FREQUENTLY.............24% your household use .city parks and OCCASIONALLY.: ......... 41% recreation facilities -- frequent- RARELY.................14% ly, occasionally, rarely or never? NEVER..................20% DON'T KNOW/REFUSED...... 0% IF "FREQUENTLY" "OCCASIONALLY" OR "RARELY," ASK: (n=319) 72. What do you use them for most often? DON'T KNOW/REFUSED...... 0% EXERCISE................41% PLAYGROUND EQUIPMENT... 28% COMMUNITY CENTER ....... 12% BALLFIELDS.............18% FAMILY GATHERINGS ....... 2% For each of the following, please tell me if you think Andover's facilities are much better in comparison to other cities, somewhat better, about the same, somewhat worse or much worse in comparison to other cities. 73. City park system? 74. Youth athletic facilities? 75. Adult recreation facilities? MBT SBT SAM SWR MWR DKR 8% 30% 58% 2% 0% 3% 4% 23% 59% 5% 0% 10% 3% 19% 65% 6% 0% 8% 76. Have you or members of your house- YES....................49, the.Community Center -- ex- hold used the Andover Community NO .................. good, only fair, or Center during the past year? .51% DON'T KNOW/REFUSED...... 0% IF ."YES," ASK: (n=197) 77. Overall, how would you rate EXCELLENT........:.....41% the.Community Center -- ex- GOOD...................57% a teen center in Andover? cellent, good, only fair, or ONLY FAIR...............2% RESPONSE) Do you feel poor? POOR....................0% that way? STRONGLY OPPOSE ......... 2% DON'T KNOW/REFUSED...... 0% IE "ONLY FAIR" OR "POOR," ASK: (n=4) 78. Why did you rate it as (only fair/poor)? NOT OPEN ENOUGH HOURS, 50%; COSTS,TOO MUCH, 50%. 79. How satisfied are you with VERY SATISFIED ......... 52% the current offerings at the SOMEWHAT SATISFIED..... 46% Community Center - very sat- NOT TOO SATISFIED ....... 2% isfied, somewhat satisfied, NOT AT ALL SATISFIED.... 0% not too satisfied, or not at DON'T KNOW/REFUSED...... 1% all satisfied? IF "NOT TOO SATISFIED" OR "NOT AT ALL SATISFIED," ASK: (n=3) 80. Why do you feel that way? NOT ENOUGH PROGRAMS, 33%; NOT ENOUGH FOR YOUNG CHILDREN, 67%. 81. Would you favor or oppose, the City STRONGLY SUPPORT....... 12%' offering a teen center in Andover? SUPPORT..........:.....57% (WAIT FOR RESPONSE) Do you feel OPPOSE .............. ..22% strongly that way? STRONGLY OPPOSE ......... 2% DON'T KNOW/REFUSED...... 7% The City of Andover is considering a voter referendum to fund the enhancement of the park and recreation system in the community. 82. Would you support or oppose the STRONGLY SUPPORT ........ 6% enhancements of the parks and SUPPORT................61% recreation system? (WAIT FOR OPPOSE.................26% RESPONSE) Do you feel strongly STRONGLY OPPOSE ......... 4% that way? DON'T KNOW/REFUSED ...... 4 83. How much would you be willing to. see your property taxes increase in order to fund these enhance- ments? Would you be willing to pay $_ per year? (CHOOSE RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON ANSWER.) How about $_ per year? (REPEAT PROCESS) Moving on.... 84. What is your primary source of in- formation about Andover City Gov- ernment and its activities? 85. How.would you prefer to 'receive information about City Government and its activities? NOTHING................41% $10.00.................27% $20.00 ............ ...13% $30.00 ..................3% $40.00 ..................2% $50.00 ..................2% $60:00 ..................2% $70.00 ..................1% $80.00 ..................0% $90.00 ..................1% $100.00 .................1% DON'T KNOW/REFUSED...... 8% DON'T KNOW/REFUSED...... 0% NONE....................1% CITY NEWSLETTER ........ 71% LOCAL NEWSPAPER ........ 12% CABLE TELEVISION ........ 2% CITY WEBSITE ........... 10% WORD OF MOUTH ........... 3% SCATTERED................2% DON'T KNOW/REFUSED...... 0% NONE....................1% CITY NEWSLETTER ......... 706 LOCAL NEWSPAPER ........ 11% CABLE TELEVISION ........ 2% CITY WEBSITE ........... 11% WORD OF MOUTH ........... 3% MEETINGS...........:....2% SCATTERED...............1% The City publishes a bi-monthly newsletter, called "Andover Today." 86. Do you receive this newsletter? (IF "YES," ASK:) How would you rate the format -- excellent, good, only fair or poor? IF "YES," ASK: (n=369) NO.............. .....8% YES/EXCELLENT..:....... 41% YES/GOOD...............49% YES/ONLY FAIR ........... 3% YES/POOR................0% DON'T KNOW/REFUSED...,.. 0°% 87. How much of the city news- ALL OF IT..............50% letter do you read -- all of MOST OF IT.............37% it, most of it, some of it, SOME OF IT.............11% or very little? VERY LITTLE... .......... 2% DON'T KNOW/REFUSED...... 0% 88. Does your household currently sub- CABLE..................55% scribe to cable television, sat- SATELLITE..............32% ellite television or neither? NEITHER;...............14% DON'T KNOW/REFUSED...... 0% IF "YES," ASK: (n=219) 89. How often do you watch An- dover City Council Meetings or City Commission meetings, such as Planning and Park and Recreation, on channel 16 -- frequently, occasionally, rarely or not at all? 90. Do you have access at home or work? SPONSE) Have you city website from IF "YES/YES," ASK FREQUENTLY..............5% OCCASIONALLY ........... 23% RARELY.................13% NOT AT ALL.............59% DON'T KNOW/REFUSED...... 0°% to the Internet YES/YES................46% (WAIT FOR RE- YES/NO.................43% accessed the NO ................... .11% either location? DON'T KNOW/REFUSED...... 0% (n=185) 91. Did you find the information YES....................96% you were looking for? NO......................2% DON'T KNOW/REFUSED.......0% IF "YES," ASK: (n=181) 92. What information do you DON'T KNOW/REFUSED...... 0% look for most often on JUST BROWSING .......... 42% the city's website? BUDGET INFORMATION ...... 7% COUNCIL DECISIONS ....... 8% PARKS AND RECREATION... 30% ECONOMIC DEVELOPMENT....2% CITY CODES..............6% GENERAL INFORMATION ..... 2% COMMUNITY ED ............ 2% CITY EVENTS.............2% IF "NO" IN QUESTION #91, ASK: (n=4) 93. What information were ECONOMIC DEVELOPMENT... 75% you looking for? CITY NEWS..............25% 94. How interested would you be in subscribing to receive e-mails containing city infor- mation and news - very inte- rested, somewhat interested, not too interested or not at all interested? VERY INTERESTED ......... 28% SOMEWHAT INTERESTED ..... 35% NOT TOO INTERESTED ...... 15% NOT AT ALL INTERESTED... 21% DON'T KNOW/REFUSED ....... 2% 95. Are you aware the City of NO......................41% Andover is on Facebook? '(IF YES/YES.................24% "YES," ASK:) Do you view the YES/NO..................35% city's Facebook page? DON'T KNOW/REFUSED ....... 1% 96. How would you rate the City's overall performance.in communicat- ing key local issues to residents in its publications, newspaper columns, and on cable television -- excellent, good, only fair, or poor? EXCELLENT..............15% GOOD... * .... * .......... 71% ONLY FAIR..............10% POOR....................2% DON'T. KNOW/REFUSED ...... .2% Now just a few more questions for demographic purposes.... 97. How often would you say you vote .ALWAYS.................69% -- always, nearly always, part of NEARLY ALWAYS .......... 25% the time, or seldom? PART OF THE TIME ........ 4% SELDOM..................3% DON'T KNOW/REFUSED...... 0% From time to time, cities and school districts ask voters to approve referendum proposals... 98. Thinking about past city and school district referendum elec- tions, would you say you always vote, often vote,sometimes vote, rarely vote or never vote? ALWAYS VOTE ............ 63% OFTEN VOTE.............26% SOMETIMES VOTE.......... 6% RARELY VOTE.............4% NEVER VOTE..............2% DON'T KNOW/REFUSED...... 0% Could you please tell me how many people in each of the following age groups live in your household. Let's start with the oldest. Be sure to include yourself: 99. First, persons 65 or over? NONE...................84% ONE.....................6% TWO OR MORE ............ 10% 100. Adults, 18 to 65? 101. School -aged or pre-school children? 102. What is your age, please? 103. Do you own or rent your present residence? (IF "OWN," ASK:) Which of the following categories would contain the approximate value of your residential property -- under $200,000, $200,000-$250,000, $250,001-$300,000, $300,001- $350,000, $350,001-$400,000 or over $400;000? 104. Gender (BY OBSERVATION) NONE...................10°% ONE.....................6% TWO....................73% THREE OR MORE.......... 11% NONE...................52% ONE .. .................14% TWO....................25% THREE OF MORE ........... 9% 18-24 ...................3% 25-34 ..................15% 35-44 ..................28% 45-54 ..................28% 55-64 ..................16% 65 AND OVER ............ 11% REFUSED.................0% RENT .. .................7% OWN/UNDER $200,000......9% OWN/$200,000-$250,000..31% OWN/$250,001-$300,000..36% OWN/$300,001-$350,000..11% OWN/$350,001-$400,000...2% OWN/OVER $400,000.......2% DON'T KNOW..............1% REFUSED.................2% MALE...................49% FEMALE...............4.51% 105. REGION OF CITY PCT 1 ..................11% PCT 2 ..................10% PCT 3 ..................12% PCT 4 ...................9% PCT 5 ..................11% PCT 6 ...................8% PCT 7 . .................8% PCT 8........ ........9% PCT 9 ...................9% PCT 10 .................12% CITY OF ANDOVER 2014 Quality of Life Study The Morns Leawe iro l;vnipacl Quality of Life Rating 201.4 City of Ano.,.ei 70 57 Sy �0 30 p 0 4 Z 0 Eam3gd Good ony F� Poor U. �i006S �30u6 Like Most about City 2014 City of Andovel U�m same Sm a rom reUa�arxunnomaod a ou,a a RmPe bele Ru�-uVOmn Spam '� pat, Snopp�p smnerm 0 a 5 10 I5 10 z5 " �OCB Sud/ �1014 Slue,'. ib• i.nn mancgary 4/29/2014 1 Most Serious Issue 2014 Gly of Andover sem.,.e.1 fi wam j srr 0 to M W 10 W r•Z0085b0y �20116100Y Sense of Community Pride 2U14 CGry of .rndcve. Exu GoeO 0,,h Far Poor 0 10 A b 10 SO W )0 W r•Z008 -M14 ft Characteristics of City ,. �a°fie W 0 00 40 W W 1W 1W TOO MIm� oEmupO t•Tm llllb 4/29/2014 2 City Service Ratings 2014 City of Andover so �a 0 20 10 50 50 100 120 �PoSNw mN Property Taxes 2014 Grey or Andover 50 25 20 20-- .. .... ...., .. ..�_. 10 1 5 0 �M /iNI.MP U�u� 8antirMy� la �' 008 X2011 S 4/29/2014 3 Value of City Services 2014 CY.v .I. i,'.n, o. 6 00 e9 ea .0 ZI as . e a e LL0 '✓ 2__L__�s i E Wud Goof QNy Faw Poor U... .x ftdy -zoMih. yl Public Safety Concerns 2UI4 Cil, o` nnriovel rnrr� so.�— .aPGrN�NYin pl hu IM1IL➢i�a� H ana. Br.r G.a � WITS 1 �Sery K1rIGM 1 NLR T w.0 0 10 ID MI b 50 OMmt Sarbw �Semne Mash Amount of Neighborhood Patrolling e0 `— — 1 -- I 60 10 29 10 L-' -o 0 •-�� _ _ Loo Muo PMu1Rpp1 Nol E -,h Uneere .0I00e Study 01014 Sludyl M1 C, 4/29/2014 E Neighborhood Traffic Speeding 2014 City of Andover to >A sare.r. �y wrmrm r tt wNMB�W 0 s 10 is Zb 25 00 m 0 �I1108 SONY �401� SWq Walk Alone at Night in Neighborhood 2014 r;ity of Ando•: -r IN SL. W 40 20 9 9 10 0 X1000 SaraY �t01� SONY Intra -City Travef 2014 City of Andover 70 s0 40 x7 30 a0 ro r 1 0 6mtlbN &**am M.Ww war X1008 swh �20N SWOy �,.�.. • � tier 4/29/2014 5 Commute Time 2014 City of Andover w 2005 Avenge COmmutt Time • n Mmurou ]5 201t Avenge CemmmL e me - Il 5 miwly+ JO 5 22 I 20 12 15 .1,1. 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Muo.] Community Center Usage 4D-t- Uturd dorm, community Pan Year C nt.r Haling Satisfaction with Center Offerings ZW 4 Lq, [ ' . 1,,', v.y s Wod sxx NOI T. fi .ufmd x% Somewna 5ar6led 46% 4/29/2014 11 Park Bond Referendum 2014 Cily of Antlover a nl RecRn Mlnta W Fanta and lRn Ryapm snm -mm amm n.+....., smm a emm 'a®m ltmm xa F m e m o aR AcceFMONYWdy PRap,, ry Tax Incrtaw Sources of Information 2014 Cily of Andover Nvv n cnr Nex'aMln a m Lava Nempepe+ " . i Gado Tgevlam ' +a wewle v c>.aee�m a a sanema _— 0 M e0 W 90 �WNlely �PlelenM "Andover Today" 2014 CRy of Anoovel Rave a — O01n R.0 a ItdV o+ Exmlbn \am e1 y Cady Faamml a v �Rv+onug Lra W Paaay NOI11 N M. In Sane of II ++ Very Wk a 0 M 0 00 M 100 aM +M ,y v+—vagav 4/29/2014 f rJ Cable Television 2014 City of Andover :K f ble SuOurlEer WncMno CM council or commission Menings City Website 4 1 .1, , f 52% 82% Yes 0 No ulwlrl a:e... 48% ve.ee eiya weeene mr e>n. L .w Mi,o Subscribe to a -Mails for News and Information 2014 City U1 Andover Vary Imemslen 28% SamTVIgl lnletefle0 JS% Unsure 216 NMNNI InMeleO Nn ToolneroagE 21% 15% 4/29/2014 13 4/29/2014 14 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator 2024-2028 CIP Development Discussion/2023 CIP Progress Report March 28, 2023 INTRODUCTION/DIS CUSSION Late March, Administration/Finance distribute baseline worksheets to Department Heads for the 2024-2028 CIP kick-off. Subsequent discussion will center on the 2024-2028 CIP development, the need of other committees (Vehicle/Equipment Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Nature Preserve) to start their work and to work toward a "draft" proposed 2024-2028 CIP to present to the City Council. Throughout the summer a significant amount of time will be spent on evaluating utility infrastructure, transportation improvements, building maintenance, equipment and park and recreation needs. Each of these items will be supported by a detailed fund balance analysis of funding sources (based on various assumptions and estimates) that will be presented to the Council for review at future workshops. At this time, the Staff would like to have a brief discussion with the Council to determine Council's priorities for a 2024-2028 CIP. It is anticipated that interactive reviews will be done at future workshop meetings, but the focus during those reviews will be on new projects and outstanding questions on previously proposed projects where staff may need ongoing Council direction (such as Street Reconstruction, Trail improvements & building renovation projects). Attached is a spreadsheet identifying the current 2023 Capital Improvement Plan Projects by Department and the progress on each project, also attached for reference is the introduction section of the 2023-2027 CIP adopted by the Council last October. Also, inserted below is an early list of equipment for 2024-2028 CIP. There are four items that staff would like to seek approval to order at the next (04-07-2023) Council meeting: Equipment Amount Funding Source Replacement - Engine #31 $ 950,000 2024 GO Equipment Note Replacement - Dump Truck # 198 $ 255,000 Utility Funds Replacement - Dump Truck #200 $ 255,000 2024 GO Equipment Note New - Trail Machine $ 220,000 2024 GO Equipment Note CAPITAL IMPROVEMENT PLAN/CAPITAL IMPROVEMENT POLICY Minimum Build Time 24 months 24 months 24 months 8 - 12 months Capital Improvement Program: Andover's Capital Improvement Program is intended to provide the City Council and staff with a process for identifying and prioritizing capital projects to coordinate the financing and timing of improvements, which maximizes the return to the public. The process enables the City to evaluate long-term cost and benefits of projects being adopted for the coming year (2024) against those projects planned between 2024 and 2028. The Capital Improvement Program is guided by the following City adopted policy: Capital Improvement Policy: 1. A Capital Improvements Plan (CIP) will be developed for a period of five years. As resources are available, the most current year of the CIP will be incorporated into the current year operating budget as the Capital Improvements Budget (CIB). The CIP will be reviewed and updated annually. Years two through five are for planning purposes only. 2. The City will maintain its physical assets in a manner, adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. The City will provide for maintenance and replacement from current revenues where possible. 3. To be considered in the Capital Improvements Program, a project must have an estimated cost of at least $5,000 in one of the calendar years of the project. Projects may not be combined to meet the minimum standard unless they are dependent upon each other. Items that are operating expense (such as maintenance agreements, personal computer software upgrades, etc.) will not be considered within the CIP. 4. Capital projects, which duplicate other public and/or private service, will not be considered. 5. The City will identify the estimated costs and potential funding sources for each capital project prior to inclusion in the CIP. The operating costs to maintain capital projects shall be considered prior to the decision to undertake the capital projects. 6. Capital projects and/or capital asset purchases will receive a higher priority if they meet many of the following criteria: A. Mandatory project B. Maintenance project (approved replacement schedules) C. Improve efficiency D. Provide a new service E. Policy area project F. Broad extent of usage G. Length of expected useful life H. Positive effect on operation and maintenance costs I. Availability of county/state/federal grants J. Elimination of hazards (improves public safety) K. Prior commitments L. Replacement due to disaster or loss 7. The CIP is to be presented by the City Administrator and Management Team annually to the City Council for approval. Any substantive change to the CIP after approval must be approved by the City Council. ACTION REQUESTED The Council is requested to review the attachments, receive a brief presentation on the staff report, and provide direction to staff on Council priorities for the 2024-2028 CIP. y submitted, CITY OF ANDOVER 2023 Capital Improvement Plan Projects By Department - Use of Funds Central Equipment Update 03120/23 New -A/C Recycling Machine $ 11,000 in the process Community Center 120,000 developing an RFP Replacement - Water Heater 160,000 in the process Replacement - Ice Arena Dehumidification/HeatfCool 700,000 in the process Replacement - Carpet in Entry/Fieldhouse Foyer 15,000 spring project Replacement - Furnace FS #3 875,000 installed Engineering 505,000 New Development Projects 190,000 ongoing Pedestrian Trail Maintenance 62,000 bids received New Pedestrian Trail & Sidewalk Segments 1,350,000 working on easements; moved to 2024 Pedestrian/Park Trail Reconstruction 230,875 design phase New - Unmanned Aerial Vehicle (UAV) 13,000 reviewing requirements Information Technology 1,845,875 Facility Management Annual Parking Lot Maintenance / Replacement 170,000 bid in spring City -Wide Facilities Space Study 120,000 developing an RFP Replacement - Emergency Generator FS #1 50,000 bid in May Replacement - Tube Heaters FS #1 35,000 ordered Replacement - Roof Top Package Units 1-8 CH 120,000 ordered Replacement - Furnace FS #3 10,000 installed Sanitary Sewer 505,000 Fire 200,000 bids received New - First Response Vehicle 75,000 ordered Replacement - UT -10 #4810 65,000 ordered Replacement -800 MHz Radios 50,000 ordered 190,000 Information Technology Replacement - Data SAN (Storage Area Network) 30,000 in the process Park & Recreation - Operations 200,000 in the process / late summer Replace/Repair Play Structures - Various Parks 110,000 ordered Replace/Repair Major Park Projects - Various Parks 35,000 ongoing New - Zero -Tum Mower 15,000 ordered Replacement- Sunshine Park Parking Lot 290,000 design phase 450,000 Park & Recreation - Projects Annual Miscellaneous Projects 25,000 ADA improvements Hidden Creek North Park - Medium Shelter 40,000 quotes received Lunds North Park - New Playground Equipment 50,000 ordered Dalske Preserve - Boardwalk 147,500 grant rejected; project cancelled Pine Hills North - Building & Shelter 50,000 design phase 312,500 Sanitary Sewer Lift Station #1 Valve Manhole 200,000 bids received Upgrade Controls at Sanitary Lift Stations 10,000 spring/summer project New - Sanitary Sewer Line Assessment Tool 30,000 ordered New - Backup Generator at Lift Station #5 75,000 Unable to order at this time 315,000 Storm Sewer Storm Sewer Improvements 70,000 to be determined Replacement - Elgin Street Sweeper #169 200,000 in the process / late summer 270,000 Streets - Equipment Replacement - Bobcat S186 #120 70,000 in the process New - Crash Attenuator Trailer 24,000 bids received 94,000 CITY OF ANDOVER 2023 Capital Improvement Plan Projects By Department - Use of Funds Streets - Roadways Update 03/20/23 Annual Street Seal Coat Project 200,000 joint bid with Coon Rapids, bids received Annual Pavement Markings 62,000 bids received Curb, Sidewalk and Ped Ramp Replacement 110,000 out for bids Municipal State Aid Routes / New & Reconstruct 1,600,000 out for bids Annual Street Reconstruction 990,000 out for bids Gravel Road Improvement 20,000 bids received / summer completion Street Mill & Overlays 1,798,000 project hearing 03/21 Municipal State Aid Routes / Mill & Overlay 537,000 project hearing 03/21 Street Full Depth Reclamation 3,544,000 out for bids 8,861,000 Water Replacement- Residential Meters 100,000 ordered Water Main Gate Valve Rehabilitation 250,000 out for bids Rehabilitation of Wells 35,000 in the process WTP High Service Pump Maintenance 30,000 waiting on parts New - Backup Generator at Well #5 150,000 at manufacturer getting cold weather package Replacement - WTP Valve Actuators 35,000 start in 2-3 weeks Replacement-WTP PLC Controls 55,000 waiting on parts Water Main Improvements 780,000 Red Oaks; waiting funding WTP Radon Mitigation 1,345,500 in the process Security Cameras at Towers and Well Houses 12,000 spring/summer Update Logic Controls at City Wells 10,000 spring/summer Fiber Optic Upgrade for City Wells 10,000 spring/summer Replacement - Polymer Pump/Mixers 10,000 ordered Red Oaks Manor Water Main Improvements 7,000,000 Pursuing funding Asset Management Software Implementation 100,000 9,922,500 Grand Total $ 23,681,875 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: 2023 — 2027 Capital Improvement Plan DATE: September 20, 2022 INTRODUCTION On behalf of the City's Management Team, I am pleased to present the City of Andover's Capital Improvement Plan for years 2023 through 2027. The City's management team and their respective staff worked diligently to produce a document that was both practical, substantive in addressing needed capital improvements and insightful regarding the underlying factors associated with the City's rapidly changing suburban landscape. CAPITAL IMPROVEMENT PLAN GOALS ACKNOWLEDGE AND COMMUNICATE PUBLIC INFRASTRUCTURE PRIORITIES AND DYNAMICS ENSURE APPROPRIATE RESPONSES TO CHANGING INFRASTRUCTURE NEEDS AND DEMANDS DEVELOP A FINANCIAL ASSESSMENT OF CAPITAL RESOURCES AVAILABLE TO MEET FUTURE CAPITAL PROJECT PLANNING NEEDS INSTITUTE A STRATEGIC VISION PREDICATED ON MAINTAINING A HIGH QUALITY SERVICE INFRASTRUCTURE CAPABLE OF MEETING THE NEEDS OF OUR CITIZENS FOR TODAY AND TOMORROW The purpose of the City's Capital Improvement Plan (CIP) is to identify, prioritize and address community needs through careful long-term capital planning and balanced public investment in supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable, appropriate capital improvement factors were given significant consideration in developing a CIP that addresses community priorities over the next five (5) years. The CIP will also provide a planning foundation for future needs assessments to ensure the City is appropriately responding to the critical infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of producing a comprehensive planning response to address changing capital needs by developing a project schedule that will lead to timely and cost-effective project completions. DISCUSSION The 2023 - 2027 CIP has been prepared as a strategic planning tool to assist the City Council in identifying proposed capital improvement projects over the next five years. With the inclusion of preliminary financing sources, appropriate background information citing needs and projected cost estimates, this document will provide Council with the needed information to begin the process for planning improvements that meet the City's physical infrastructure needs. Consequently, the CIP serves as a flexible guide plan to properly identify the critical components of the City's infrastructure, yet maintain flexibility in determining project timeframes, project scope and possible funding sources. The 2023 - 2027 CIP continues the emphasis of judiciously managing the City's limited resources by prudently planning for known and/or anticipated future capital expenditures. A critical step in the plan adoption process is the collaborative nature of plan review that involves the leadership of the City Council, the input of appointed Commissions and staff, and most importantly, affected residents of the community. Consequently, the strategic value of this plan lies in the acknowledgement of future needs by the governing body and the effective communication of those needs to the general public during project development stages. Likewise, the availability and preliminary designation of fiscal resources to serve both current and future needs is critical to the achievement of plan outcomes that meet with Council approval. Following the approval of the plan, feasibility studies are performed, affected constituencies are notified to formally disseminate and receive public feedback on proposed project plans. This process culminates with the City Council considering all relevant information and making a final decision on whether to proceed with the proposed capital improvement. The public process that supports the advancement of these projects from inception to completion is engendered in the CIP project development and authorization schedule. Formalizing the steps in the CIP project advancement process serves a number of purposes and ensures that the Council and public are kept well informed regarding project purposes and desired outcomes, estimated project costs, funding sources, progress and final status. It should be emphasized that projects will require approval in various stages of project development by the City Council in accordance with approved policies. The objectives of the 2023 - 2027 Capital Improvement Plan are to present a comprehensive capital improvement program that communicates efforts: ➢ to ensure that community priorities are reflected in the capital investment plans of each City department; ➢ to provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies to underwrite anticipated capital improvements; ➢ to document and communicate capital improvement processes for City projects that will ensure consistency, a full appreciation of both the costs and benefits of proposed capital investments, and raises the level of public understanding regarding the City's public improvement processes; ➢ to provide information on the fiscal impacts of capital investment plans on total City finances; and ➢ to effectively plan for public improvements that support community needs in the areas of private development infrastructure, transportation, public safety, parks and recreation, utilities, and commercial/industrial growth through fiscally responsible economic development initiatives. Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as with any plan recognizes that social, economic and political considerations will by necessity determine final project outcomes. The major categories of expenditures that are identified within the CIP include, but are not limited to: 1. New Public Facilities Planning 2. Street Construction, Maintenance and Reconstruction 3. Utility Construction, Maintenance and Reconstruction 4. Construction, Maintenance and Upgrade of Parks, Playgrounds and Trails 5. Capital Improvements to Existing Facilities 6. Private development infrastructure 7. Capital equipment and vehicle planning needs (Equipment purchases to be determined through normal budgetary process) The City Council, consequently, accepts this document with the provision that capital improvement planning is subject to the dynamics of community growth, political leadership and acknowledges that other unanticipated needs may take precedence over planned projects. RECOMMENDATION The 2023 - 2027 Capital Improvement Plan is the product of collaborative planning efforts by City staff, Park and Recreation Commission, Community Center Advisory Commission and the City Council. Projects have been introduced based on 1) anticipated future growth trends articulated in the City's current Comprehensive Plan, 2) the natural cycle of deterioration and decay evident in all physically constructed and engineered improvements in the more established areas of the community and 3) capital deficiencies or infrastructure issues brought to the City's attention through a variety of sources. Capital expenditures identified within the CIP are the best estimates available, and once the CIP is adopted, will be reviewed and confirmed through individual feasibility reports where appropriate. I am appreciative of the commitment, good judgment and expertise that each department has contributed to the capital improvement planning process. Respectfully submitted, U Jim Dickinson City Administrator CIP PROJECT DEVELOPMENT AND PROCESS AUTHORIZATION SCHEDULE The following process is a Council/staff guideline for authorizing public improvement projects. As this process is controlled by State Statute and other influencing environmental factors, it is subject to change and should be viewed as a guide to assist the Council and public in understanding the public improvement process used by City staff. A separate Council meeting would facilitate each step in the process, and accomplishment of respective activities. As a result, the process time frame is a significant factor affecting City staff s ability to properly manage and complete approved Council ordered projects within budget and on time. 1. Council Approval of Annual CIP Projects by City Resolution will authorize the following outcomes: a) Staff and/or Consultant preparation of project feasibility studies b) Staff preparation of detailed financial review of project funding sources c) Neighborhood Meeting maybe held prior to Feasibility Study subject to need and type of project. TIME FRAME: October -November of each preceding year. 2. Presentation of Feasibility Study a) Feasibility Study Components: 1) Review of Project Engineering and Construction Estimates 2) Total Project Costs (All related project costs, i.e. land, soft costs) 3) Project Financial Plan/Fiscal Implications (Engineering/Finance) 4) Authorization to develop a Preliminary Assessment Roll, if any, for the Public Hearing. (Engineering) • If Council accepts Feasibility Study, A Resolution "Accepting Feasibility Study and Setting Date for Public Hearing on the Project" when appropriate (Engineering Department) would initiate the following: 1) Notices mailed to affected Residents per statute requirements no less than 10 days before Public Hearing. (Engineering) 2) Public Hearing Notice is published. Two publications one week apart, with the second publication no less than three days before the hearing. (Engineering/City Clerk) TIME FRAME: February -March -April -May of current year. 3. Neighborhood Meeting— City staff will hold neighborhood project meetings, when appropriate, to review and present Project Feasibility Studies, answer questions and meet with affected property owners. These meetings will include a question and answer component designed specifically to bring awareness to the property owner, obtain citizen input and produce an understanding of the purposes behind the City's attempts to construct public improvements in the affected area. TIME FRAME: Following the presentation of the Feasibility Study to Council, but prior to the holding of a Public Hearing by Council. 4. Council holds a Public Hearing when appropriate for following purposes: a) Presentation of Project (Engineering Department) b) Presentation of Preliminary Special Assessment Rolls and Financing Implications (Engineering/Finance Department) c) Council to hear Affected Resident Input d) Council determines whether to "order" the public improvement • A Council Resolution is drafted "Ordering the Project and Authorizing Preparation of Plans and Specifications" (Engineering Department). Council may ORDER THE IMPROVEMENT after the public hearing is closed or at a subsequent Council Meeting within 6 months of the public hearing date. (Statutory Requirement - Council Resolution ordering project must be approved on 4/5 Council vote if it is Council initiated project with assessments). • If Council decides to reject the project as presented, a Council vote should be taken to officially determine the final status of the project. TIME FRAME: April -May -June of current year 5. Plans and Specifications are presented to Council for approval. (Engineering Department) a) A Council Resolution is drafted authorizing the following: 1) Accepting and Approving Project Plans and Specifications 2) Authorizing the Advertisement for Project Bids. Bids are developed and invitation to Bid is processed. Bid opening date is no less than 3 weeks after publication. (Engineering) 3) Authorize staff to pursue an appropriate funding mechanism to underwrite project costs TIME FRAME: May -June of each year 6. Council Acceptance of Project Bids and Awarding of Contracts would authorize the following outcomes: a) A Council Resolution is drafted "Accepting Project Bids and Awarding Contracts" (Engineering) b) Initiation of Project Construction and work (Engineering) TIME FRAME: April -May -June -July of current year. 7. Project Completion a) Council Acceptance of Project b) Final Presentation and Review of Project Costs versus Project Budget by Finance Department. c) If Special Assessments are financing a portion of the Project, A Council Resolution "Setting the Special Assessment Hearing for Project #" is adopted at this same meeting. (Engineering/Finance) TIME FRAME: Upon completion of project. 8. If Special Assessments would finance a portion of the projects costs, Council Holds a Special Assessment Hearing to review the following: a) Affected Property owners would be officially notified per statute no less than two weeks prior to Special Assessment Hearing. (Clerk/Engineering) b) Public Notice is published no less than two weeks prior to Special Hearing per statute (Clerk/Engineering) c) Staff prepares a proposed roll and Council Approves Final Assessment Roll (Engineering/Finance) d) Council consideration of Assessment Appeals and Requested Deferrals filed prior to hearing or during the hearing. e) Meets M.S. Chapter 429 statutory requirements A Council Resolution is drafted "Adopting Final Special Assessment Roll"(Engineering), and is adopted at this meeting. TIME FRAME: October/November of current year depending on finalization of project and status of completion. Storm SE 1.14°i Facility 2.1; CITY OF ANDOVER 2023 CIP Expenditures By Department Comm Ctr Parks - Info Tech Parks - Oper. Sanitary Sewer Streets - Ecuio 2027 2026 2025 2024 2023 2022 Adopted 37.42% CITY OF ANDOVER 2023 CIP Expenditures By Year $0 $4,000,000 $8,000,000 $12,000,000 $16,000,000 $20,000,000 $24,000,000 $28,000,000 C City of Andover, MN Capital Plan 2023 thru 2027 DEPARTMENT SUMMARY Department 2023 2024 2025 2026 2027 Total Central Equipment 11,000 45,000 56,000 Community Center 875,000 610,000 20,000 50,000 380,000 1,935,000 Engineering 1,845,875 442,000 1,482,000 735,000 303,000 4,807,875 Facility Management 505,000 414,000 196,000 70,000 175,000 1,360,000 Fire 190,000 870,000 50,000 645,000 1,510,000 3,265,000 Information Technology 30,000 30,000 Park&Rec - Operations 450,000 585,000 410,000 440,000 217,000 2,102,000 Park & Rec- Projects 312,500 425,000 395,000 175,000 175,000 1,482,500 Sanitary Sewer 315,000 4,810,000 90,000 5,215,000 Storm Sewer 270,000 70,000 73,000 74,000 76,000 563,000 Streets - Equipment 94,000 650,000 540,000 290,000 1,574,000 Streets -Roadways 8,861,000 5,874,000 8,023,000 3,492,000 8,056,000 34,306,000 Water 9,922,500 3,032,500 507,000 290,000 300,000 14,052,000 TOTAL 23,681,875 17,827,500 11,156,000 6,511,000 11,572,000 70,748,375 7 City of Andover, MN Capital Plan 2023 thru 2027 FUNDING SOURCE SUMMARY Source 2023 2024 2025 2026 2027 Total ARPA Funds 1,265,000 1,265,000 Assessments 1,910,000 2,570,000 812,000 762,000 1,655,000 7,709,000 Capital Equipment Reserve 389,750 260,000 301,500 250,000 342,000 1,543,250 Comm Ctr/YMCA -Shared 160,000 40,000 200,000 Comm Ctr Operations 215,000 180,000 20,000 50,000 380,000 845,000 Construction Seal Coat Fund 10,000 10,000 10,000 10,000 10,000 50,000 County Reimbursement 177,450 177,450 Donations 25,000 25,000 Equipment Bond 1,515,000 1,215,000 1,490,000 4,220,000 Facility Maintenance Reserve 500,000 414,000 189,500 70,000 175,000 1,348,500 G.O. Bond 3,398,000 3,398,000 General Fund 148,000 155,000 665,000 225,000 185,000 1,378,000 Grant 179,625 3,896,100 4,075,725 Municipal State Aid Funds 1,815,000 1,844,000 539,450 633,000 2,565,000 7,396,450 Park Dedication Funds 165,000 400,000 395,000 175,000 175,000 1,310,000 Road &Bridge Funds 1,796,000 3,014,000 2,655,000 2,157,000 3,899,000 13,521,000 Sanitary Sewer Fund 285,333 95,000 90,000 470,333 Sewer Revenue Bands 2,300,000 2,300,000 Sewer Trunk Fund 205,000 1,135,000 140,000 145,000 150,000 1,775,000 St of MN 7,000,000 7,000,000 Storm Sewer Fund 304,334 155,000 73,000 74,000 76,000 682,334 Trail Funds 1,000,000 143,000 705,000 380,000 2,228,000 Water Fund 1,845,833 1,117,500 407,000 190,000 200,000 3,760,333 Water Trunk Fund 1,090,000 2,065,000 170,000 175,000 180,000 3,680,000 YMCA 390,000 390,000 GRAND TOTAL 23,681,875 17,827,500 11,156,000 6,511,000 11,572,000 70,748,375 8 City of Andover, MN Capital Plan 2023 thru 2027 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2023 2024 2025 2026 2027 Total Central EOniDment 1 New- A/C Recycling Machine 23-48800-01 1 11,000 11,000 Capital Equipment Reserve 11,000 11,000 Replacement- Service Tmdc #371 24-48800-01 1 45,000 45,000 Capital Equipment Reserve 45,000 45,000 Central Equipment Total 11,000 45,000 56,000 Community Center Replacement- Water Heater 2344000-01 1 160,000 160,000 Comm Ctr/YMCA-Shared 160,000 160,000 Replacement- Ice Arena Dehumidification/Heat/Cool 23-04300-01 1 700,000 700,000 ARPA Funds 500,000 500,000 Comm Ctr Operations 200,000 200,000 Replacement -Carpet in Entry/Fieldhouse Foyer 23-04400-01 1 15,000 15,000 Comm Ctr Opernions 15,000 15000 Replacement- Concrete Floor Sealant 24-04000-01 1 40,000 40,000 Comm Ctr/ YMCA -Shared 40,000 40,000 Replacement- East Parking Lot Pavement 24-04000-02 1 520,000 520,000 Comm Ctr Operations 130,000 130,000 YMCA 390,000 390,000 Repaint Fieldhouse Ceiling 2444400-01 1 50,000 50,000 Comm CV Operations 50,000 50,000 Replacement- Kivac Cleaning Machine 25-04000-01 1 8,000 8,000 Comm Cir Operations 8,000 8,000 Replacement - Carpet Track Level 25-44300-01 1 12,000 12,000 Comm Ctr Operations 1$000 12,000 Replacement - Generator 26-44000-01 1 50,000 50,000 Comm Cir Operations 50,000 50,000 Repaint Ice Arena ceiling 27-4300-01 1 200,000 200,000 Comm Ctr Operations 200,000 200,000 Replacement - Ice Resudacer 27-44300-02 1 180,000 180,000 Comm Ctr Operations 180,000 180,000 Community Center Total 875,000 610,000 20,000 50,000 380,000 1,935,000 Engineering New Development Projects 23-01600-01 1 190,000 200,000 210,000 220,000 230,000 1,050,000 Sewer Trunk Fund 130,000 135,000 140,000 145,000 150,000 700,000 Water Trunk Fund 60,000 65,000 70,000 75,000 80,000 350,000 Pedestrian Trail Maintenance 23-41600-02 1 62,000 64,000 67,000 70,000 73,000 336,000 Road B Bridge Funds 6;000 64,000 67,000 70,000 73,000 336,000 New Pedestrian Trail and Sidewalk Segments 23-41600-03 1 1,350,000 143,000 705,000 380,000 2,578,000 ARPA Funds 350,000 350,000 Trail Funds 11000,000 143,000 705,000 380,000 2,228,000 9 Department Project# Priority 2023 2024 2025 2026 2027 Total Pedestrian/Pads Trail Reconstruction 23AI600-04 1 230,875 500,000 730,875 ARPA Funds 4,807,875 Facility Management 125,000 125,000 General Fund 500,000 500,000 Grant 1 170,000 105,875 105,875 New- Unmanned Aerial Vehicle (UAV) 23-01600-05 1 13,000 13,000 General Fund 60,000 70,000 80,000 480,000 3,000 3,000 Road 8 Bridge Funds 120,000 6,000 6,000 Stone Sewer Fund 1,000 1,000 Water Fund 115,000 Water Fund 3,000 3,000 Replacement- Total Station Survey Equipment 2441600-01 1 35,000 35,000 Capital Equipment Reserve 1 50,000 35,000 35,000 Replacement -Chevrolet Tahoe#16 2641600-07 1 65,000 65,000 Equipment Bond 50,000 65,000 64000 Engineering Total 1,845,875 4422000 1,482,000 735,000 303,000 4,807,875 Facility Management Annual Parking Lot Maintenance/Replacement 23-01900-01 1 170,000 100,000 60,000 70,000 80,000 480,000 Facility Maintenance Reserve 170,000 100,000 60,000 70,000 80,000 480,000 City -Wide Facilities Space Study 23-41900-02 1 120,000 120,000 Facility Maintenance Reserve 115,000 115,000 Water Fund 5,000 5,000 Replacement - Emergency Generator FS #1 23-41900-03 1 50,000 50,000 Facility Maintenance Reserve 50,000 50,000 Replacement - Tube Heaters FS #1 23-41900-05 1 35,000 35,000 Facility Maintenance Reserve 35,000 35,000 Replacement- Roof Top Package Units l-8 CH 23-01900-06 1 120,000 120,000 Facility Maintenance Reserve 120,000 120,000 Replacement -Furnace FS #3 23-01900-07 1 10,000 10,000 Facility Maintenance Reserve 10,000 10,000 Replacement - Carpet / Tile 24-01900-01 1 30,000 30,000 Facility Maintenance Reserve 30,000 30,000 Replacement- Emergency Generator FS#2 2441900-02 1 35,000 35,000 Facility Maintenance Reserve 35,000 35000 Replacement - Fire Sprinkler System FS #1 2441900-03 1 50,000 50,000 Facility Maintenance Reserve 50,000 50,000 Replacement- Fire Sprinkler System PW 2441900-04 1 50,000 50,000 Facility Maintenance Reserve 50,000 50,000 Replacement - Roof Top Package Units 9 -16 CH 2441900-05 1 112,000 112,000 Facility Maintenance Reserve 112,000 112,000 Replacement -Garage door PW 24-41900-06 1 12,000 12,000 Facility Maintenance Reserve 12,000 1;000 Replacement - Garage Door Springs FS #1 24-41900-07 1 25,000 25,000 Facility Maintenance Reserve 25,000 25,000 Replacement- Emergency Generator FS #3 25-41900-01 1 50,000 50,000 Facility Maintenance Reserve 50,000 50,000 Replacement- Fire Sprinkler System CH 25-41900-03 1 50,000 50,000 Facility Maintenance Reserve 50,000 50,000 Replacement- Mini Split Unit QCTV 2541900-04 1 6,500 6,500 Capital Equipment Reserve 6,500 6,500 Replacement - Water Heater ASN 2541900-05 1 5,000 5,000 Facility Maintenance Reserve 5,000 5,000 Replacement - Fan Coil Unit ASN 2541900-06 1 6,500 6,500 Facility Maintenance Reserve 6,500 6,500 Replacement- Garage Door Springs FS #2 2541900-07 1 18,000 18,000 10 Department Project# Priority 2023 2024 2025 2026 2027 Total Facility Maintenance Reserve 18,000 18,000 Building A - Seal Floor 27-41900-01 1 35,000 35,000 Facility Maintenance Reserve 35,000 35,000 Replacement -Generator CH 27-41900-02 1 60,000 60,000 Facility Maintenance Reserve 60,000 60,000 Facility Management Total 505,000 414,000 196,000 70,000 175,000 1,360,000 Fire New- First Response Vehicle 23-42200-01 1 75,000 130,000 140,000 150,000 650,000 75,000 Capital Equipment Reserve 110,000 120,000 75,000 140,000 150,000 650,000 Replace/Repair Major Park Projects - Various Parks 75,000 Replacement - UT -10 #4810 23-42200-02 1 65,000 35,000 175,000 General Fund 65,000 Capital Equipment Reserve 35,000 34000 65,000 175,000 New - Zero Turn Mower 2345000-03 1 15,000 65,000 Replacement -800 MHz Radios 23-42200-03 1 50,000 50,000 50,000 15,000 150,000 Capital Equipment Reserve 15,000 50,000 50,000 50,000 150,000 New- Digital Fire Extinguisher Training System 24-42200-01 1 12,000 12,000 Capital Equipment Reserve General Fund 12,000 50,000 lZ000 Replacement -Engine 31#4800 24-42200-02 1 800,000 800,000 Equipment Bond 800,000 800,000 New -Forcible Entry Prop 24-42200-03 1 8,000 8,000 Capital Equipment Reserve 8,000 8,000 Replacement- Ford Interceptor #4827 26-42200-01 1 50,000 50,000 Equipment Bond 50,000 50,000 Replacement- Grass Utility Vehicle (UPn#4813 26-42200-02 1 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Grass&Rescue Vehicle 26-42200-03 1 300,000 300,000 Equipment Bond 300,000 300,000 Replacement -SCBA Equipment 26-02200-04 1 250,000 250,000 500,000 Capital Equipment Reserve 250,000 250,000 500,000 Replacement -Engine 11#4821 27-02200-01 1 900,000 900,000 Equipment Bond 900,000 900,000 Replacement - Rescue 21 #4819 27-02200-02 1 300,000 300,000 Equipment Bond 300,000 300,000 Replacement - GMC Sierra#4826 27-02200-03 1 60,000 60,000 Capital Equipment Reserve 60,000 60,000 Fire Total 190,000 870,000 50,000 645,000 1,510,000 3,265,000 Information Technology Replacement- Data SAN (Storage Area Network) 23-41420-01 1 30,000 30,000 Capital Equipment Reserve 30,000 30,000 Information Technology Total 30,000 30,000 Park & Ree - Operations Replace/Repair Play Structures - Various Parks 23-05000-01 1 110,000 120,000 130,000 140,000 150,000 650,000 General Fund 110,000 120,000 130,000 140,000 150,000 650,000 Replace/Repair Major Park Projects - Various Parks 23-45000-02 1 35,000 35,000 35,000 35,000 35,000 175,000 General Fund 35,000 35,000 35,000 34000 35,000 175,000 New - Zero Turn Mower 2345000-03 1 15,000 15,000 CapitalEqulpmentReserve 15,000 15,000 Replacement- Sunshine Park Parking Lot 2345000-04 1 290,000 50,000 340,000 ARPA Funds 290,000 290,000 General Fund 50,000 50,000 11 Department Project Priority 2023 2024 2025 2026 2027 Total Replacement- Toro Groundsmaster #561 2445000-01 1 60,000 585,000 410,000 440,000 60,000 Capital Equipment Reserve Park & Rec - Projects 60,000 60,000 Replacement- One Ton Truck wl Plow #569 2445000-02 1 90,000 1 25,000 25,000 90,000 Equipment Bond 25,000 125,000 90,000 25,000 90,000 Replacement- One Ton Irrigation Truck 24-45000-03 1 80,000 Hidden Creek North Park -Medium Shelter 23-05001-02 1 80,000 Equipment Bond 80,000 40,000 Park Dedication Funds 80,000 New -Trail Machine 24-45000-05 1 200,000 40,000 Lund's North Park- New Playground Equipment 200,000 Equipment Bond 50,000 200,000 50,000 200,000 Replacement- Toro Groundsmaster#564 25-45000-01 1 80,000 80,000 Capital Equipment Reserve 23-05001-04 1 147,500 80,000 80,000 Replacement- Toro Groundsmaster#550 25-45000-02 1 80,000 80,000 Capital Equipment Reserve 73,750 Grant 80,000 73,750 80,000 Replacement- One Ton Truck wl Plow#577 25-45000-03 1 Pine Hills North - Building and Shelter 85,000 1 50,000 85,000 Capital Equipment Reserve 400,000 85,000 85,000 Replacement- Trackless MT5#525 26-45000-01 1 25,000 200,000 200,000 Equipment Bond 325,000 200,000 Prairie Knoll Park- Building ExpandlReplace 200,000 Replacement-Trickster#548 26-45000-02 1 170,000 15,000 220,000 15,000 Equipment Bond 50,000 170,000 15,000 15,000 Replacement- Toro Zero -Tum Mower #09-592 27-45000-01 1 150,000 17,000 17,000 Capital Equipment Reserve Park Dedication Funds 17,000 17,000 Replacement - Toro Workman#566 27-45000-02 1 25-45001-03 1 15,000 15,000 Capital Equipment Reserve 50,000 Park Dedication Funds 15,000 14000 Park & Rec - Operations Total 450,000 585,000 410,000 440,000 217,000 2,102,000 Park & Rec - Projects Annual Miscellaneous Park Projects 23-45001-01 1 25,000 25,000 25,000 25,000 25,000 125,000 ParkDedicatlon Funds 25,000 25,000 25,000 25,000 25,000 125,000 Hidden Creek North Park -Medium Shelter 23-05001-02 1 40,000 40,000 Park Dedication Funds 40,000 40,000 Lund's North Park- New Playground Equipment 23-05001-03 1 50,000 50,000 Park Dedication Funds 50,000 50,000 Dalske Preserve - Boardwalk 23-05001-04 1 147,500 147,500 Capital Equipment Reserve 73,750 73,750 Grant 73,750 73,750 Pine Hills North - Building and Shelter 2345001-06 1 50,000 350,000 400,000 Donations 25,000 25,000 Park Dedication Funds 50,000 325,000 375,000 Prairie Knoll Park- Building ExpandlReplace 24-45001-01 1 50,000 170,000 220,000 Park Dedication Funds 50,000 170,000 220,000 Fields of Winslow Cove- New Park 25-45001-02 1 150,000 150,000 Park Dedication Funds 150,000 150,000 Kelsey Round Lake Park- Shelter wlRestrooms 25-45001-03 1 50,000 50,000 Park Dedication Funds 50,000 50,000 Park Improvements - Zone C 2645001-02 1 150,000 150,000 Park Dedication Funds 150,000 150,000 Park Improvements - Zone A 27-05001-02 1 150,000 150,000 Park Dedication Funds 150,000 150,000 Park & Rec - Projects Total 312,500 425,000 395,000 175,000 175,000 1,482,500 Sanitary Sewer Lift Station #1 Valve Manhole 23-48200-01 1 200,000 200,000 Sanitary Sewer Fund 200,000 200,000 12 Department Project # Priority 2023 2024 2025 2026 2027 Total Upgrade Controls at Sanitary Lift Stations 2348200-02 1 10,000 10,000 20,000 San#arySewerFund New- Crash Attenuator Trailer 10,000 10,000 20,000 New - Sanitary Sewer Line Assessment Tool 23-48200-03 1 30,000 2443100-01 1 30,000 SanitarySewer Fund Storm Sewer Fund 30,000 Water Fund 30,000 New- Backup Generator at Lift Station #5 23-48200-04 1 75,000 563,000 75,000 Sewer Trunk Fund Equipment Bond 75,000 Replacement - Dump Truck w/ Snow removal#200 74000 Rural Reserve Trunk Sanitary Sewer 24-48200-01 1 Replacement- Dump Truck w/ Snow removal #201 3,800,000 3,800,000 Assessments Replacement - Dump Truck wl Snow removal #202 2643100-02 1 1,500,000 1,500,000 Sewer Revenue Bonds 27-03100-01 1 Equipment Bond 2300,000 2300,000 Crooked Lake Blvd Sanitary Sewer Lining Project 24-48200-02 1 1,000,000 1,000,000 Sewer Trunk Fund 50,000 Annual Street Crack Seal Project 1,000,000 1,000,000 Replacement - One Ton Truck w/ Plow #13-094 2748200-01 1 90,000 90,000 Sanitary Sewer Fund 90,000 90,000 90,000 Sanitary Sewer Total Storm Sewer Stoop Sewer Improvements 2348300-01 1 Storm Sewer Fund Replacement- Elgin Street Sweeper#169 2348300-02 1 Storm Sewer Fund Storm Sewer Total Streets - Equipment 4,810,000 Replacement - Bobcat S185#120 23-43100-01 1 Capital Equipment Reserve 70,000 73,000 New- Crash Attenuator Trailer 23-43100-02 1 Sanitary Sewer Fund 70,000 73,000 Water Fund 363,000 New - Dump truck w/ Snow removal equipment 2443100-01 1 Sanitary Sewer Fund 200,000 Storm Sewer Fund Water Fund 200,000 New -1/2 ton pick-up 2443100-02 1 Capital Equipment Reserve 563,000 Replacement - One Ton Truck w/Plow #134 24-43100-03 1 Equipment Bond Replacement - Dump Truck w/ Snow removal#200 24-43100-04 1 Equipment Bond 85,000 Replacement- Dump Truck w/ Snow removal #201 26-43100-01 1 Equipment Bond Replacement - Dump Truck wl Snow removal #202 2643100-02 1 Equipment Bond 85,000 Replacement -1 Ton Truck w/Plow #13-102 27-03100-01 1 Equipment Bond Replacement- Aerial bucket truck #00-139 2743100-02 1 Equipment Bond Streets - Equipment Total 50,000 Streets - Roadways 50,000 Annual Street Crack Seal Project 23-49300-01 1 Construction Seal Coat Fund Road S Bridge Funds 315,000 4,810,000 90,000 5,215,000 70,000 70,000 73,000 74,000 76,000 363,000 70,000 70,000 73,000 74,000 76,000 363,000 200,000 24,000 200,000 200,000 200,000 270,000 70,000 73,000 74,000 76,000 563,000 70,000 70,000 70,000 70,000 24,000 24,000 lz000 fz0oo 12000 12,000 255,000 255,000 85,000 85,000 85,000 85,000 85,000 85,000 50,000 50,000 50,000 50,000 90,000 90,000 90,000 90,000 255,000 255,000 255,000 255,000 270,000 270,000 270,000 270,000 270,000 270,000 270,000 270,000 90,000 90,000 90,000 90,000 200,000 200,000 200,000 200,000 94,000 650,000 540,000 290,000 1,574,000 200,000 210,000 220,000 230,000 240,000 1,100,000 10,000 10,000 10,000 10,000 10,000 50,000 190,000 200,000 210,000 220,000 230,000 1,050,000 13 Department Project# Priority 2023 2024 2025 2026 2027 Total Annual Pavement Markings 2349300-02 1 62,000 64,000 66,000 69,000 72,000 333,000 Read &Bridge Funds 100,000 100,000 6$000 64,000 66,000 69,000 71,000 333,000 Curb, Sidewalk and Pedestrian Ramp Replacement 2349300-03 1 110,000 115,000 120,000 125,000 130,000 600,000 Road &Bridge Funds WTP High Service Pump Maintenance 23-48100-04 110,000 115,000 120,000 124000 130,000 600,000 Annual Street Reconstruction 23-49300-04 1 990,000 2,400,000 1,900,000 1,200,000 3,500,000 9,990,000 Assessments 1 35,000 250,000 600,000 480,000 300,000 880,000 1,510,000 G.O. Bond 55,000 Water Fund 740,000 55,000 Water Main Improvements 23-48100-08 740,000 Road &Bridge Funds Water Trunk Fund 1,800,000 1,420,000 900,000 2,620,000 6,740,000 Municipal Stale Aid Routes/Mill & Overlay 23-49300-05 1 537,000 461,000 329,000 375,000 500,000 2,202,000 Assessments 12,000 134,000 116,000 82,000 94,000 125,000 $51,000 Municipal State Aid Funds 10,000 Fiber Optic Upgrade For City Wells 403,000 345,000 247,000 281,000 375,000 1,651,000 Street Mill &Overlay 23-49300-06 1 1,798,000 1,000,000 1,000,000 1,000,000 1,000,000 5,798,000 Assessments 20,000 10,000 452,000 250,000 250,000 250,000 250,000 1,452,000 Read &Bridge Funds 20,000 1,346,000 750,000 750,000 750,000 750,000 4,346,000 Gravel Road Improvements 23-49300-07 1 20,000 21,000 22,000 23,000 24,000 110,000 Read &Bridge Funds 20,000 21,000 22,000 23,000 24,000 110,000 Street Full Depth Redamabon 2349300-08 1 3,544,000 3,544,000 Assessments 885,000 886,000 G.O. Bond 2,658,000 2,658,000 Municipal State Aid Routes / New &Reconstruct 2349300-09 1 1,600,000 1,270,000 470,000 2,590,000 5,930,000 Assessments 188,000 104,000 118,000 400,000 810,000 Municipal State Aid Funds 1,412,000 1,166,000 352,000 2,190,000 5,120,000 Intersection Upgrades 24-49300-01 1 333,000 4,366,000 4,699,000 CountyRelmbursement 177,450 177,450 Grant 31896,100 3,896,100 Municipal State Aid Funds 333,000 292,450 625,450 Streets - Roadways Total 8,861,000 5,874,000 8,023,000 3,492,000 8,056,000 34,306,000 W ater 100,000 100,000 100,000 Replacement- Residential Meters 2348100-01 1 100,000 Water Fund 500,000 100,000 100,000 Water Main Gate Valve Rehabilitation 23-48100-02 1 250,000 Water Trunk Fund 100,000 100,000 250,000 Rehabilitation of Wells 23-48100-03 1 35,000 Water Fund 40,000 40,000 35,000 WTP High Service Pump Maintenance 23-48100-04 1 30,000 Water Fund 50,000 200,000 30,000 New - Backup Generator at Well #5 2348100-05 1 150,000 Water Fund 150,000 Replacement -WTP Valve Actuators 2348100-06 1 35,000 Water Fund 150,000 35,000 35,000 Replacement -WTP PLC controls 23-48100-07 1 55,000 Water Fund 55,000 Water Main Improvements 23-48100-08 1 780,000 Water Trunk Fund 780,000 WTP Radon Mitigation 2348100-09 1 1,345,500 Water Fund 2,680,000 1,345,500 Security Cameras at towers and well houses 2348100-10 1 12,000 Water Fund 12,000 Update Logic Controls at City Wells 23-48100-11 1 10,000 Water Fund 1,886,000 12,000 10,000 Fiber Optic Upgrade For City Wells 23-48100-12 1 10,000 Water Fund 10,000 Replacement -Polymer pump/mixers 2348100-13 1 10,000 14 100,000 100,000 100,000 100,000 500,000 100,000 100,000 100,000 1001000 500,000 100,000 100,000 100,000 100,000 650,000 100,000 100,000 100,000 100,000 650,000 40,000 40,000 45,000 50,000 210,000 40,000 40,000 45,000 50,000 210,000 35,000 40,000 45,000 50,000 200,000 35,000 40,000 45,000 50,000 200,000 150,000 150,000 35,000 35,000 105,000 35,000 35,000 105,000 55,000 55,000 1,900,000 2,680,000 1,900,000 2,680,000 540,500 1,886,000 540,500 1,886,000 12,000 12,000 36,000 12,000 12,000 36,000 10,000 20,000 10,000 20,000 10,000 20,000 10,000 20,000 10,000 Department Project# Priority 2023 2024 2025 2026 2027 Total Water Fund 10,000 10,000 Red Oaks Manor Water Main Improvements 2348100-14 1 7,000,000 7,000,000 St of MN 7,000,000 7,000,000 Asset Management Software Implementation 2348100-15 1 100,000 100,000 Sanitary Sewer Fund 33,333 33,333 Ston, Sewer Fund 33,334 33,334 Water Fund 33,333 33,333 Replacement -WfP Flow Meters 24-48100-01 1 20,000 30,000 50,000 Water Fund 20,000 30,000 50,000 Replacement- Plate Settler Plates 24-48100-02 1 115,000 115,000 Water Fund 115,000 115,000 Replacement- WTP Make Up Air Unit 24-48100-03 1 35,000 35,000 Water Fund 35,000 35,000 Replacement- WIP HSP Room AIC 24-48100-04 1 80,000 80,000 Water Fund 80,000 80,000 Replacement -2003 Chevrolet S-10#77 25-48100-02 1 70,000 70,000 Water Fund 70,000 70,000 New- Backup Generator at Well #4 25-48100-03 1 80,000 80,000 Water Fund 80,000 80,000 Water Total 9,922,500 3,032,500 507,000 290,000 300,000 14,052,000 GRAND TOTAL 23,681,875 17,827,500 11,156,000 6,511,000 11,572,000 70,748,375 15 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2024 Budget Development Guidelines Discussion DATE: March 28, 2023 INTRODUCTION 0 City Administration and Finance are starting to focus on the 2024 Annual Operating Budget Development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2024 Annual Operating Budget. DISCUSSION The following are suggested 2024 Budget Development guidelines (like 2023) for consideration and could be impacted by the Councils discussion: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness using sustainable revenue sources and operational efficiencies. (attached is summary data from Anoka County regarding the 2023 assessment for pay 2024 property taxes) 2) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2024 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2023 adopted General Fund budget. 3) A commitment to limit the 2024 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 4) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced based on a cost benefit analysis rather than a year -based replacement schedule. 5) The use of long-term financial models that identify anticipated trends in community growth and financial resources that will help designate appropriate capital resources for future City needs. The financial models will be used in the budget planning process to ensure that key short -tern fiscal targets are in line with long-term fiscal projections. 6) Continued commitment to strategic planning targeted toward meeting immediate and long- term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost-effective manner. ACTION REQUESTED The Council is requested to review and discuss the proposed Budget Development guidelines, discuss whether they are appropriate for developing the 2024 Annual Operating Budget. submitted, Attachments Pay 2024 Median Home Values City/Township Median Value Median Increase 0010:LINWOODTOWNSHIP $ 376,250 6.35% 0100:ANOKA CITY $ 295,500 0.72% 0200:13ETHELCITY $ 259,700 -5.18% 0300:ANDOVER CITY $ 401,800 0.02% 0400:CENTERVILLE CITY $ 360,900 0.12% 0500:COL HEIGHTS CITY $ 272,500 -1.16% 0600:CIRCLE PINES CITY $ 287,200 4.47% 0700:NOWTHEN CITY $ 460,950 4.10% 0800:FRIDLEYCITY $ 283,100 -1.80% 09001EXINGTON CITY $ 276,650 2.88% 1000:COON RAPIDS CITY $ 291,500 0.10% 1200:11AMSEY CITY $ 350,100 1.01% 1300:LINO LAKES CITY $ 410,350 2.15% 1400:EAST BETHEL CITY $ 356,650 0.98% 1500:HILLTOP CITY $ 12,450 22.06% 1600:ST FRANCIS CITY $ 293,500 -0.46% 1700:HAM LAKE CITY $ 443,600 0.70% 1800:OAK GROVE CITY $ 418,300 -0.45% 1900:COLUMBUS CITY $ 437,750 9.10% 6200:13LAINE CITY $ 327,400 2.44% 8700:SPRING LK PK CITY $ 285,800 0.63% Countywide $ 326,900 0.80% 1 `O ra ci Li 3 Anoka County EMV's Asessments 2022 & 2023 OO10:1-INWOOD TOWNSHIP 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Agricultural $ 33,368,200 $ 241,100 $ 33,127,100 $ 28,694,300 15.45% Apartment/MHP $ 3,515,500 $ - $ 3,515,500 $ 2,933,500 19.84% Commercial/Industrial $ 3,007,800 $ - $ 3,007,800 $ 2,563,300 17.34% Personal Property* $ 5,705,900 $ - $ 5,705,900 $ 5,702,300 0.06% Residential $ 824,615,800 $ 556,300 $ 824,059,500 $ 754,003,300 9.29% Totals $ 870,213,200 $ 797,400 $ 869,415,800 $ 793,836,800 9.52% O100:ANOKA CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Apartment/MHP $ 415,753,200 $ - $ 415,753,200 $ 355,849,100 16.83% Commercial/Industrial $ 481,477,700 $ 13,308,500 $ 468,169,200 $ 409,118,500 14.43% Personal Property* $ 10,681,700 $ - $ 10,681,700 $ 10,678,300 0.03% Residential $ 1,449,651,100 $ 14,607,400 $ 1,435,043,700 $ 1,437,384,100 -0.16% Totals $ 2,357,563,700 $ 27,915,900 $ 2,329,647,800 $ 2,212,161,000 5.31% 0200:BETHEL CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Agricultural $ 617,900 $ - $ 617,900 $ 543,100 13.77% Apartment/MHP $ 425,700 $ - $ 425,700 $ 350,200 21.56% Commercial/Industrial $ 7,702,200 $ - $ 7,702,200 $ 6,640,700 15.98% Personal Property* $ 576,700 $ - $ 576,700 $ 576,700 0.00% Residential $ 46,286,400 $ 362,400 $ 45,924,000 $ 47,367,000 -3.05% Totals $ 55,608,900 $ 362,400 $ 55,246,500 $ 55,347,300 -0.18% 0300:ANDOVER CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Agricultural $ 57,428,700 $ 102,600 $ 57,326,100 $ 53,055,700 8.05% Apartment/MHP $ 69,939,100 $ 5,303,200 $ 64,635,900 $ 55,442,300 16.58% Commercial/Industrial $ 220,004,900 $ 18,200 $ 219,986,700 $ 151,220,100 45.47% Personal Property $ 27,885,600 $ - $ 27,885,600 $ 27,880,700 0.02% Residential $ 4,660,331,100 $ 56,971,300 $ 4,603,359,800 $ 4,517,661,800 1.90% Totals $ 5,035,589,400 $ 62,395,300 $ 4,973,194,100 $ 4,802,934,200 3.54% 0400:CENTERVILLE CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Agricultural $ 1,386,400 $ $ $ 1,386,400 $ 1,270,800 9.10% Apartment/MHP $ 9,892,400 $ 3,921,600 $ 5,970,800 $ 3,276,000 82.26% Commercial/Industrial $ 75,731,900 $ 13,912,100 $ 61,819,800 $ 50,665,400 22.02% Personal Property* $ 1,327,900 $ - $ 1,327,900 $ 1,327,900 0.00% Residential $ 573,410,500 $ 5,663,700 $ 567,746,800 $ 548,801,800 3.45% Totals $ 661,749,100 $ 23,497,400 $ 638,251,700 $ 605,241,100 5.45% 0500:COL HEIGHTS CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Apartment/MHP $ 352,313,900 $ 43,911,800 $ 308,402,100 $ 249,610,200 23.55% Commercial/Industrial $ 163,908,200 $ 808,700 $ 163,099,500 $ 132,774,900 22.84% Personal Property* $ 4,571,400 $ - $ 4,571,400 $ 4,860,300 -5.94% Residential $ 1,789,555,300 $ 2,806,600 $ 1,786,748,700 $ 1,814,237,700 -1.52% Totals $ 2,310,348,800 $ 47,527,100 $ 2,262,821,700 $ 2,200,677,200 2.82% 0600:CIRCLE PINES CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV %Change Less N/C Apartment/MHP $ 34,365,000 $ - $ 34,365,000 $ 29,608,500 16.06% Commercial/Industrial $ 19,573,800 $ $ 19,573,800 $ 17,228,000 13.62% Personal Property* $ 523,700 $ $ 523,700 $ 523,700 0.00% Residential $ 586,001,400 $ 142,100 $ 585,859,300 $ 559,691,100 4.68% Totals $ 640,463,900 $ 142,100 $ 640,321,800 $ 607,055,600 5.48% 0700:NOWTHEN CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Agricultural $ 143,350,500 $ 712,000 $ 142,638,500 $ 123,511,800 15.49% Commercial/Industrial $ 39,051,600 $ 371,500 $ 38,680,100 $ 29,986,800 28.99% Personal Property* $ 19,214,100 $ - $ 19,214,100 $ 19,204,300 0.05% Residential $ 697,042,400 $ 7,858,100 $ 689,184,300 $ 654,062,400 5.37% Totals $ 898,658,600 $ 8,941,600 $ 889,717,000 $ 825,295,500 7.81% 0800:FRIDLEY CITY Apartment/MHP Commercial/industrial Personal Property* Residential 2023 EMV 2023 NC $ 665,796,100 $ 31,632,900 $ $ 1,324,416,500 $ 6,945,800 $ $ 21,017,400 $ - $ Totals $ 4,368,641,500 $ 41,769,100 $ 2023 EMV 634,163,200 $ 1,317,470,700 $ 21,017,400 $ 2,354,221,100 $ 4,326,872,400 $ 2022 EMV 471,717,700 1,121,136,900 21,017,400 3,975,793,600 % Change Less N/C 34.44% 17.51% 0.00% -0.45% 8.83% 0900:LEXINGTON CITY Apartment/MHP $ Commercial/Industrial $ Personal Property* $ Residential $ Totals $ 1000:COON RAPIDS CITY Agricultural $ Apartment/MHP $ Commercial/Industrial $ Personal Property* $ Residential $ Totals $ 1200:RAMSEY CITY Agricultural Apartment/MHP Commercial/Industrial Personal Property* Residential Totals $ 13001INO LAKES CITY Agricultural Apartment/MHP Commercial/Industrial Personal Property* Residential Totals $ 1400:EAST BETHEL CITY Agricultural 2023 EMV 154,240,300 $ 25,756,300 $ 478,500 $ 161,801,900 $ 342,277,000 $ 2023 EMV 3,613,000 $ 793,963,500 $ 1,274,154,600 $ 24,824,700 $ 6,161,264,100 $ 8,257,819,900 $ 2023 EMV 48,007,300 $ 230,003,300 $ 687,187,100 $ 33,325,100 $ 3,542,613,000 $ 4,541,135,800 $ 2023 EMV 63,188,700 $ 68,470,500 $ 293,293,800 $ 21,787,400 $ 3,177,448,400 $ 3,624,188,800 $ 2023 EMV 63,316,000 $ 2023 NC 43,096,000 $ 1,662,500 $ 44,758,500 $ 2023 NC 43,577,300 $ 27,346,000 $ 31,198,200 $ 102,121,500 $ 2023 NC 339,200 $ 35,524,700 $ 47,564,700 $ 83,428,600 $ 2023 NC 702,400 $ 25,976,100 $ 4,823,900 $ 56,548,500 $ 88,050,900 $ 2023 NC 515,300 $ 2023 EMV 111,144,300 $ 25,756,300 $ 478,500 $ 160,139,400 $ 297,518,500 $ 2023 EMV 3,613,000 $ 750,386,200 $ 1,246,808,600 $ 24,824,700 $ 6,130,065,900 $ 8,155,698,400 $ 2023 EMV 47,668,100 $ 230,003,300 $ 651,662,400 $ 33,325,100 $ 3,495,048,300 $ 4,457,707,200 $ 2023 EMV 62,486,300 $ 42,494,400 $ 288,469,900 $ 21,787,400 $ 3,120,899,900 $ 3,536,137,900 $ 2023 EMV 62,800,700 $ 2022 EMV % Change Less N/C 102,179,600 8.77% 22,008,900 17.03% 478,500 0.00% 156,254,000 2.49% 280,898,800 5.92% 2022 EMV % Change Less N/C 3,557,300 1.57% 641,887,100 16.90% 1,119,322,100 11.39% 24,824,700 0.00% 6,093,061,800 0.61% 7,880,118,400 3.50% 2022 EMV % Change Less N/C 47,258,000 0.87% 193,008,100 19.17% 445,644,600 46.23% 30,296,000 10.00% 3,355,675,300 4.15% 4,072,489,900 9.46% 2022 EMV % Change Less N/C 57,594,600 8.49% 34,617,300 22.75% 220,010,000 31.12% 21,752,200 0.16% 2,937,467,100 6.24% 3,269,300,100 8.16% 2022 EMV % Change Less N/C 60,192,600 4.33% Apartment/MHP Commercial/Industrial Personal Property* Residential 1500:HILLTOP CITY Apartment/MHP Commercial/Industrial Personal Property Residential 1600:ST FRANCIS CITY Agricultural Apartment/MHP Commercial/Industrial Personal Property* Residential 1700:HAM LAKE CITY Agricultural Apartment/MHP Commercial/Industrial Personal Property* Residential 1800:OAK GROVE CITY Agricultural Commercial/Industrial Personal Property* Residential Totals $ Totals $ Totals $ Totals $ 41,734,700 $ 117,490,800 $ 9,442,500 $ 606,088,500 $ 1,838,072,500 $ 2023 EMV 18,414,700 $ 25,648,000 $ 165,800 $ 9,343,800 $ 53,572,300 $ 2023 EMV 55,274,200 $ 40,124,200 $ 53,583,800 $ 5,559,300 $ 843,504,600 $ 998,046,100 $ 2023 EMV 58,924,700 $ 27,398,300 $ 267,447,800 $ 16,411,900 $ 3,044,923,900 $ 15,404,700 $ 25,294,600 $ 41,734,700 $ 102,086,100 $ 9,442,500 $ 1,812,777,900 2023 NC 2023 EMV $ 18,414,700 $ $ 25,648,000 $ $ 165,800 $ 67,300 $ 9,276,500 $ 67,300 $ 2023 NC 192,200 $ 209,700 $ 13,676,000 $ 2023 NC 120,400 $ 5,114,000 $ 50,805,200 53,505,000 2023 EMV 55,082,000 $ 40,124,200 $ 53,374,100 $ 5,559,300 $ 984,370,100 2023 EMV 58,804,300 $ 27,398,300 $ 262,333,800 $ 16,411,900 $ 2,994,118,700 30,214,800 38.13% 79,378,400 28.61% 9,442,500 0.00% 1,545,271,900 3.33% 1,724,448,200 5.12% 2022 EMV % Change Less N/C 15,256,500 20.70% 18,660,100 37.45% 165,800 0.00% 8,604,100 7.81% 42,680,700 25.36% 2022 EMV % Change Less N/C 52,179,000 5.56% 32,771,400 22.44% 46,158,800 15.63% 5,559,300 0.00% 809,673,300 2.54% 945,831,100 4.07% 2022 EMV % Change Less N/C 58,870,000 -0.11% 23,016,700 19.04% 201,166,700 30.41% 16,376,100 0.22% 2,514,605,000 4.56% 2,813,109,500 6.43% 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C $ 59,759,000 $ 45,900 $ 59,713,100 $ 55,897,900 6.83% $ 47,124,000 $ 7,030,800 $ 40,093,200 $ 26,822,300 49.48% $ 14,457,000 $ - $ 14,457,000 $ 14,457,000 0.00% $ 1,457,969,400 $ 23,708,600 $ 1,434,260,800 $ 1,400,045,700 2.44% *Personal Property includes Locally Assessed & State Assessed Property. State Assessed Proprty Values are not available until July so prior year State Assessed Values are included in the 2023 EMV Numbers above. Totals $ 1,579,309,400 $ 30,785,300 $ 1,548,524,100 $ 1,495,145,100 3.57% 1900:COLUMBUS CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Agricultural $ 63,902,100 $ 515,300 $ 63,386,800 $ 56,553,100 12.08% Commercial/Industrial $ 173,353,800 $ 15,404,700 $ 157,949,100 $ 105,376,400 49.89% Personal Property* $ 6,082,300 $ - $ 6,082,300 $ 6,082,300 0.00% Residential $ 762,839,100 $ 9,374,600 $ 753,464,500 $ 675,837,300 11.49% Totals $ 1,006,177,300 $ 25,294,600 $ 980,882,700 $ 843,414,000 16.30% 6200:13LAINE CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV %Change Less N/C Agricultural $ 16,851,300 $ 21,600 $ 16,829,700 $ 15,156,600 11.04% Apartment/MHP $ 592,968,000 $ 44,751,300 $ 548,216,700 $ 454,294,600 20.67% Commercial/Industrial $ 1,791,389,900 $ 59,131,500 $ 1,732,258,400 $ 1,345,333,100 28.76% Personal Property* $ 105,544,000 $ - $ 105,544,000 $ 95,211,200 10.85% Residential $ 8,741,679,700 $ 193,694,900 $ 8,547,984,800 $ 8,193,569,200 4.33% Totals $ 11,248,432,900 $ 297,599,300 $ 10,950,833,600 $ 10,094,222,400 8.49% 8700:SPRING LK PK CITY 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Apartment/MHP $ 141,917,900 $ 2,918,200 $ 138,999,700 $ 115,960,400 19.87% Commercial/Industrial $ 171,385,800 $ 2,433,800 $ 168,952,000 $ 132,629,000 27.39% Personal Property* $ 951,900 $ - $ 951,900 $ 951,900 0.00% Residential $ 585,398,500 $ 834,100 $ 584,564,400 $ 577,678,900 1.19% Totals $ 899,654,100 $ 6,186,100 $ 893,468,000 $ 827,177,800 8.01% 02:Anoka County 2023 EMV 2023 NC 2023 EMV 2022 EMV % Change Less N/C Agricultural $ 668,988,000 $ 3,508,000 $ 665,480,000 $ 614,334,800 8.33% Apartment/MHP $ 3,661,236,300 $ 245,088,400 $ 3,416,147,900 $ 2,811,994,000 21.48% Commercial/Industrial $ 7,262,690,300 $ 207,788,600 $ 7,054,901,700 $ 5,683,845,000 24.12% Personal Property* $ 330,534,800 $ - $ 330,534,800 $ 328,047,400 0.76% Residential $ 42,708,997,700 $ 525,031,200 $ 42,183,966,500 $ 40,965,739,400 2.97% Totals $ 54,632,447,100 $ 981,416,200 $ 53,651,030,900 $ 50,367,178,300 6.52% *Personal Property includes Locally Assessed & State Assessed Property. State Assessed Proprty Values are not available until July so prior year State Assessed Values are included in the 2023 EMV Numbers above. Residential EMV change to existing properties 2023 Assessment CARVER +2.1 HENNEPIN +4.5 -0.6% SCOTT ANOKA +2.97 +8 WASHINGTON +3.8 RAMSEY +3.7 DAKOTA Agricultural % EMV change to existing properties 2023 Assessment CARVER +9.3% ANOKA +8.3% +10.6% WASHINGTON NA HENNEPIN RAMSEY +0.8% 4 +14% +12.4% SCOTT L DAKOTA Industrial % EMV change to existing properties 2023 Assessment CARVER +6.3% HENNEPIN +18% +28% SCOTT ANOKA +35% +28.4% WASHINGTON +20.5% RAMSEY +18.4% DAKOTA Multi -family EMV change to existing properties 2023 Assessment CARVER +9.8 HENNEPIN +2.8% +7% SCOTT ANOKA +17.1 +6.6 WASHINGTON +1.7% RAMSEY +7.8 DAKOTA Commercial % EMV change to existing properties 2023 Assessment CARVER +9% HENNEPIN +2.9% +17% SCOTT ANOKA +15.8% +16.7% WASHINGTON +6.7% RAMSEY +8.9% DAKOTA ANDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RM N.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: February 2023 General Fund Budget Progress Report DATE: March 28, 2023 INTRODUCTION The City of Andover 2023 General Fund Budget (as amended) contains total revenues of $13,564,378 and total expenditures of $14,036,093 (as amended); a decrease in fund balance is planned. Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. DISCUSSION Attached is the General Fund Revenue & Expenditure Budget Summary - Budget Year 2023, reflecting year to date actual through February 2023. The following represents Administration's directives and departmental expectations for 2023: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are to be committed to search for the best possible prices when purchasing goods and services. 3. Departments are to be committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are to be committed to searching out collaborative opportunities to facilitate efficient and cost-effective utilization of governmental assets and personnel. 5. Departments are to be committed to developing effective, consistent and ongoing communications with City residents, businesses and other stakeholders. 6. Departments are to be cognizant that services provided are subject to available revenues and should not commit to services that are not sustainable. ACTION REQUESTED Review and receive a brief presentation on the February 2023 General Fund Budget Progress Report. fitted, CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2023 PUBLICSAFETY 2022 2023 REVENUES Budget Feb YTD %Bud Pre -Audit Budget Feb YTD %Bud Fire Protection General Property Tax $ 10,076,370 $ - 0% $ 9,974,141 $ 10,814,789 $ - 0% Licenses and Permits 535,500 78,521 15% 972,879 573,000 134,489 23% Intergovernmental 817,284 239,540 29% 884,285 839,907 143,383 17% Charges for Services 799,110 126,455 16% 1,295,430 839,110 163,746 20% Fines 50,500 2,640 5% 55,983 45,500 7,431 16% Investment Income 75,000 0 0% (189,494) 75,000 (30,359) -40% Miscellaneous 148,300 12,987 9% 190,515 148,300 39,154 26% Transfers In 197,081 197,081 100% 197,081 228,772 228,772 100% Total Revenues $ 12,699,145 $ 657,224 5% $ 13,380,820 $ 13,564,378 $ 686,616 5% PUBLICSAFETY 2022 2023 EXPENDITURES Budget Feb YTD %Bud Audit Budget Feb YTD %Bud Fire Protection GENERAL GOVERNMENT 199,021 10% 1,961,913 1,992,865 232,443 12% Protective Inspection Mayor and Council $ 107,347 $ 34,193 32% $ 95,366 $ 110,104 $ 34,632 31% Administration 256,442 33,488 13% 245,223 297,277 39,533 13% Newsletter 27,300 3,883 14% 24,631 30,000 2,174 7% Human Resources 34,661 7,335 21% 19,906 35,458 8,225 23% Attorney 212,041 16,938 8% 206,399 219,221 17,496 8% City Clerk 185,278 27,672 15% 184,317 196,235 29,931 15% Elections 77,188 2,022 3% 75,115 85,140 2,695 3% Finance 337,466 66,064 20% 320,729 355,854 69,193 19% Assessing 161,000 - 0% 131,097 161,000 - 0% Information Services 226,601 34,106 15% 226,589 242,922 34,558 14% Planning & Zoning 526,669 70,735 13% 490,576 567,673 62,345 11% Engineering 652,908 89,497 14% 649,664 741,037 101,465 14% Facility Management 715,688 81,355 11% 552,986 797,939 68,064 9% Total General Gov 3,520,589 467,288 13% 3,222.598 3.839.860 470,311 12% PUBLICSAFETY Police Protection 3,296,486 834,371 25% 3,261,423 3,347,315 836,829 25% Fire Protection 1,982,313 199,021 10% 1,961,913 1,992,865 232,443 12% Protective Inspection 529,812 57,965 11% 464,559 559,182 67,052 12% Emergency Management 29,003 1,068 4% 12,295 33,555 6,159 18% Animal Control 5,950 3,005 0% 5,164 10,950 - 0% Total Public Safety 5,843,564 L092A25 19% 5.705.354 5.943.867 1.142A83 19% PUBLIC WORKS Streets and Highways 860,864 105,009 12% 788,330 923,356 97,556 11% Snow and Ice Removal 702,923 183,638 26% 752,396 774,897 262,651 34% Street Signs 230,094 29,395 13% 194,276 212,254 19,832 9% Traffic Signals 40,000 2,474 6% 28,150 44,000 2,649 6% Street Lighting 40,400 3,005 7% 36,142 42,400 3,196 8% Street Lights - Billed 180,500 14,088 8% 158,028 180,500 14,160 8% Park & Recreation 1,548,086 171,710 11% 1,482,057 1,702,954 166,045 10% Natural Resource Preservation 17,811 5,475 31% 15,932 13,398 18 0% Recycling 237,981 15,345 6% 192,371 2385007 19,816 8% Total Public Works 3,858,659 530,139 14% 3,647,682 4,131,766 585,923 14% OTHER Miscellaneous 561,328 151,570 27% 558,396 84,000 - 0% Youth Services 36,600 - 0% 9,000 36,600 - 0% Total Other 597,928 151,570 25% 567,396 120,600 0% Total Expenditures $ 13,820,740 $ 2,241,422 16% $ 13,143,030 $ 14,036,093 $ 2,198,717 16% NET INCREASE (DECREASE) $ (1,121,595) $ (1,584,198) $ 237,790 $ (471,715) $ (1,5129101) C I T OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator - SUBJECT: February 2023 Community Center dat DATE: March 28, 2023 Attached for Council review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2022 and Budget Year 2023. The reports reflect activity through February 2023 with comparative data with February 2022. February 2023 Financials Coming off 2020 imposed COVID restrictions shutting down the entire facility mid-March of 2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC operated at near full capacity for close to twelve months in 2021 and did operate at full capacity throughout 2022. 2023 Revenues are ahead in comparison to 2022, this is due to ice rental payment timing. 2023 ice rental is expected to be comparable to 2022 versus in 2021 when the Sports Complex ice was not converted to turf and ice rentals filled that space. The 2023 expenses are ahead of 2022 primarily in salaries as ACC was able to fill our staffing needs in 2023 versus 2022 where full staffing was still a struggle. It is anticipate that 2023 activities will be comparable to the previous year as we proceed through the year, although we still will have some variability in staffing since it took until April of last year (2022) to actually be fully staffed. The 2023 Capital Outlay line item is for a high volume/output water heater replacement and dehumidification system replacement. Also provided is an ACC historical perspective of actual costs dating back to 2016. This is the reporting previously provided to the former ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operations. MARCH/APRIL 2023 FACILITY UPDATE: Please refer to the attached ACC Facility Update for Major Events and monthly Walking Track activity through February. Major events are picking up as the winter season is in full swing. PROGRAMS/ACTIVITIES UPDATE - ACC is completing the busiest time of the year now, every weekend through March ACC is hosting events. Andover Athletic Basketball hosted league games every Saturday, with all 4 courts running ACC hosts 40 games a day through early March. MN Premier Volleyball hosted volleyball tournaments for eight Sundays in a row through January and Febraury. Hockey playoffs were held throughout February. This update focuses on the meeting room rentals, track check -ins and free residents passes for ACC activities. Good news is, ACC has been busy in these areas and over the past winter months packed. Staff time dedicated to manage this is growing and there is little revenue tied to any of this as much of these activities are free or discounted services. Track. Relative to the track here are the past few month's numbers: -Walking Track January 2023 — 2,252* -Walking Track February 2023 — 2,002* *ACC currently track via a check-in users Monday — Friday from 6:30 am — 4:30 pm. In the first two months of 2023, ACC checked in 4254 walkers into the track during business hours. All Andover residents are free. ACC brought in $724 in non-resident daily walking fees ($2 day) and $1163 in non-resident monthly walking memberships. If ACC estimates the number of walkers that come in on weeknights and weekends that don't have to check-in and add that to those that do check in during the day, ACC will likely approach close to 10,000 walkers for Jan/Feb 2023. Free Resident Passes. Free Resident Passes January 2023 - 294 ($5 value = $1,470) Free Resident Passes February 2023 - 255 ($5 value = $1,275) For the first two months of 2023, that's 549 resident passes redeemed at a value of $2745. Community Rooms. In six (6) months, Oct - March ACC has scheduled 1189 hours of Community Room space (see attached Community Room Use listing). Council direction has been to offer free room space to all local non -profits and discounted rates to Andover residents and local business. Over this six months listed, ACC collected $3,334 for 1189 hours of meeting room space. Summary The summary this month is ACC spends a lot of time managing these activities and room rentals. Considerable time is also spent helping residents get set up with their accounts, updating accounts, and getting their "membership" cards. Taking a call to schedule meeting room space can take as long as 30 minutes as staff works with the users for available dates. Recently, ACC has had to use part time staff (including floating City Hall staff) to manage the ACC Front Desk at all hours ACC is open. At times, ACC Full time staff has been pulled back to manage the calls and questions, much for discounted or free opportunities. This is important to quantify as we look at continuing to offer free and discounted options to residents, that we recognize there is a budget impact and staffing strain associated with limited to no revenue. PROGRAMS - Winter Learn to Skate Lessons began on January 8 1 and is now complete. There were 140 kids in the program. Winter Soccer Program started up January 14'h and is now complete. There were 110 kids in the program. ACC is offering spring Learn to Skate lessons starting March 26`h. There are 124 individuals currently registered, program cap is 140. ACC is offering a spring soccer session starting March 25' in the Sports Complex on the turf. There are 120 kids currently registered, the program cap is full. SCHEDULING- Scheduling CHEDULING Scheduling for summer 2023 and winter 2023-24 has started; looking to get ahead of the game to help ensure we keep all our prime -time hours sold at close to 100% and find new users and programs to keep building our non-prime/summer usage. TURF - Ice went out the week of February 27h with turf rentals starting early March. Andover Baseball, Softball, Andover HS, Andover Athletic Track and Field have committed hours. ACTION REQUESTED Informational. Council is requested to review and receive the staff report and attached reports. Attachments CITY OF ANDOVER Community Center Budget Summary Totals Budget Year 2023 2022 2023 REVENUES Budget Feb YTD %Bud Pre -Audit Budget Feb YTD %Bud Charges for services Ice Rental $ 729,000 $ 32,057 4% S 794,232 $ 794,000 S 124,410 16% Turf Rental 50,000 268 Na 18,553 25,000 85 00/0 Track 2,500 1,206 n/a 5,871 3,000 1,790 n/a Fieldhouse Rental 240,000 68,483 29% 287,696 255,000 79,838 31% Proshop 13,000 3,145 24% 11,978 13,000 4,088 31% Vending 15,000 4,348 29% 20,978 16,000 4,410 28% Advertising 63,000 14,388 23% 99,436 75,000 5,255 7% Total Charges for services 1,112,500 123,895 11% 1,238,744 1,181,000 219,876 19% Miscellaneous 182,000 (466) 0% 220,434 322,068 3,275 1% Total revenues 1,294,500 123,429 10% 1,459,178 1,503,068 223,151 15% Current 1,760,968 211,988 12% 1,702,107 2,188,391 230,888 11% Revenue over (under) expense (466,468) (88,559) 19% (242,929) (685,323) (7,737) 1% Other financing sources (uses) General Property Tax Levy 155,000 2022 154,614 155,000 - 2023 Investment income EXPENDITURES Budget Feb YTD %Bud Pre -Audit Budget Feb YTD %Bud 490,625 77% Current: 638,000 503,005 79% Transfers out (300,000) (300,000) 100% (300,000) Salaries & benefits 770,110 110,790 14% 809,007 875,369 123,831 14% Departmental 97,100 10,053 10% 96,433 91,850 17,302 19% Operating 603,233 78,269 13% 579,619 679,647 74,393 11% Professional services 248,525 12,876 5% 179,690 181,525 15,362 8% Capital outlay 42,000 - Na 37,358 360,000 0% Current 1,760,968 211,988 12% 1,702,107 2,188,391 230,888 11% Revenue over (under) expense (466,468) (88,559) 19% (242,929) (685,323) (7,737) 1% Other financing sources (uses) General Property Tax Levy 155,000 - 0% 154,614 155,000 - 0% Investment income - - n/a (22,544) 3,000 (3,894) Na Rental / Lease Pymt 638,000 490,625 77% 631,231 638,000 503,005 79% Transfers out (300,000) (300,000) 100% (300,000) (300,000) (300,000) 100% Total financing sources(uses) 493,000 190,625 39% 463,301 496,000 199,111 40% Vet increase (decrease) in fund balance $ 26,532 $ 102,066 385% S 220,372 S (189,323) S 191,374 -101°1 CITY OF ANDOVER MINNESOTA Andover Community Center / YMCA Historical Comparison Expenditures: PRE -AUDIT Current: 2016 2017 2018 2019 2020 2021 2022 2023 2023 Salaries & benefits Actual Actual Actual Actual Actual Actual Actual Budget Feb - YTD Revenues: 77,945 65,612 76,448 66,570 74,809 82,655 96,433 91.850 17.302 Charges for services 364,935 364,242 352,067 330,084 345,588 515,308 579,619 679,647 74.393 Ice Rental $ 405,990 $ 392,828 $ 435,716 $ 442,995 $ 361,796 $ 823,856 E 794,232 $ 794,000 $ 124,410 Turf Rental - - - - - 3,782 18,553 25,000 85 Track - - - - 301 3,950 5,871 3,000 1,790 Fieldhouse Rental 199,286 215,089 218,667 220,225 133,126 220,527 287.696 255,000 79,838 Proshop 9,412 9,247 8,606 9,680 4,394 9,606 11,978 13,000 4,088 Vending 8,588 9,182 7,470 8,427 6,148 7,763 20.978 16,000 4,410 Advertising 26,450 38,819 34,000 40,850 8,000 84,700 99,436 75,000 5,255 Charges for services 649,726 665,165 704,459 722,177 513,765 1,154,184 1,238,744 1,181,000 219,876 Miscellaneous 136,552 136,149 142,768 131,386 110,781 134,072 220,434 322,068 3,275 Total revenues 786,278 801,314 847,227 853,563 624,546 1,288,256 1,459,178 1,503,068 223,151 Expenditures: Current: Salaries & benefits 451,332 481,926 501,108 533,044 503,842 692,742 809,007 875,369 123,831 Departmental 77,945 65,612 76,448 66,570 74,809 82,655 96,433 91.850 17.302 Operating 364,935 364,242 352,067 330,084 345,588 515,308 579,619 679,647 74.393 Professional services 106,381 125,034 104,076 77,818 129,261 85,130 179,690 181,525 15,362 Capital outlay 47,859 4,900 11,442 39,888 100,000 37,358 360,000 Current 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,375,835 1,702,107 2,188,391 230,888 Revenue over under expenditures; (262,174) (240,400) (197,914) (193,841) (528,954) (87.579)1 (242,929)1 (685.323 (7,737)1 Other financing sources (uses) General Property Tax Levy Investment income Rental / Lease Pymt Transfers out Total financing sources (uses) Net increase (decrease) in fund balance Fund balance (deficit) -January I Fund balance (deficit) - December 31 Fund Balance Detail: FB - Replac Res for Common Space FB - Unassigned Debt Service Payments 2012C GO Abatement Bands (P + 1) 2019A GO Abatement Bonds (P+ D Property Tax Levy 2012C GO Abatement Bonds 2019A GO Abatement Bonds Community Center Operations - - - - - 154,534 154,614 155,000 2,190 2,779 5,780 16,107 6,793 2,817 (22.544) 3,000 (3,894) 640,303 641,691 637,150 636,803 635,629 635,026 631,231 638,000 503,005 (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) 342,493 344,470 342,930 352,910 342,422 492,377 463,301 496,000 199,111 80,319 104,070 145,016 159,069 (186,532) 404,798 220,372 (189,323) 191,374 56,140 136,459 240,529 385,545 544,614 358,082 762,880 983,252 983,252 $ 136,459 $ 240,529 $ 385,545 $ 544,614 $ 358,082 $ 762,880 $ 983,252 $ 793,929 $ 1,174,626 $ 154,449 $ 179,283 $ 173,560 $ 200,606 $ 190,067 $ 216,790 $ 216,790 $ 241,790 $ 241,790 (17,990) 61,246 211,985 344,008 168,015 546,090 766,462 552,139 932,836 $ 136459 $ 240,529 $ 385,545 $ 544,614 $ 358082 $ 762,880 _L_283 ,252 $ 793,929 $ 1,174,626 $ 1,216,506 $ 1,213,731 S 1,211,481 $ 1,208,931 $ 1,215,981 $ 1,212,631 $ 1,213,931 $ 1,209,281 $ 1,209,281 590,150 819,725 1,109,775 1,106,900 1,106,900 $ 1,216,506 $ 1,213,731$ 1,211,481 $ 1,208,931 $ 1,806,131 $ 2,032,356 $ 2,323,706 $ 2,316,181 $ 2,316,181 $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ 976,780 $ 973,263 $ 974,628 $ 969,745 $ 969,745 - - - - 1,001,090 976,966 1,014,065 1,028,782 1,028,782 155,000 155,000 155,000 155,000 $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ 1,977,870$ 2,105,229 $ 2,143,693 $ 2,153,527 $ 2,153,527 AND%VER COMMUNITY CENTER MARCH -APRIL 2023 March 1 —Ice out Sports Complex March 4, 8, 9 — AAA In -House basketball playoffs March 5 —MN Premiere Volleyball Tournament March 11 — No. Suburban Home Show March 13-20 — Spring Break—extra daytime activities March 18-19 —Titan All Star Hockey Showcase Mach 25 — Spring Soccer program begins March 26 — Spring Learn to Skate lessons begin March 25-26 — MN Premier Volleyball Tournament April 8-16 — Just Between Friends Kids Sale Track check in is required, Monday—Friday, 6:30am-4:30pm. Numbers below reflect those checked in during these times. JAN -2252 FEB -2002 March — March 25—Spring Indoor Soccer—Program is full with 120 kids March 26—Spring Learn to Skate—A few spots remain, 124 registered Community Room Use- Oct 1, 2022 - March 31, 2023 ACC Event 12.00 $0.00 ACC Programs 13.50 $0.00 Andover Family Fun Fest 2.00 $0.00 AHS Dance Team 5.00 $0.00 Andover Elementary School 5.50 $0.00 Anoka Hennepin Mustangs 21.00 $0.00 MN Premier Volleyball Season 24.00 $0.00 North Suburban Home Show 5.00 $0.00 Flex Hockey 4.00 $0.00 AAA Track and Field 1.00 $0.00 Aarica Rollings 3.00 $75.00 ABA Meeting Room 4.33 $0.00 AGTBA Meeting Room 14.00 $0.00 AHS Band Booster Club 4.00 $0.00 AHS Baseball Booster Club 10.00 $0.00 AHS Boys Hockey Booster Club 27.50 $0.00 AHS Boys Hockey Booster Club 12.00 $0.00 AHS Boys Hockey Booster Club 3.50 $0.00 AHS Chess Club 12.00 $0.00 AHS Chess Club 12.00 $0.00 AHS Girls Hockey Booster Club 44.00 $0.00 AHS Girls Hockey Booster Club 10.00 $0.00 AHS Girls Lacrosse Booster Club 6.75 $0.00 AHS Swim & Dive Booster Club 13.50 $0.00 AHS Trap & Skeet 7.00 $0.00 AHYHA Tryouts Meeting Room 114.75 $0.00 AHYHA Meeting Room 6.50 $0.00 Allina Aetna Medicare Dave Stewart 16.00 $0.00 Allina Aetna Medicare Meeting Benita Jackson 4.00 $0.00 Andover Boys Traveling Basketball 9.50 $0.00 Andover Elementary School PTO 1.50 $0.00 Andover Football Association 7.00 $0.00 Andover Lions 20.00 $0.00 Anoka County Autism Family Support Group 13.50 $0.00 Anoka County Election Integrity Team 12.00 $0.00 Anoka County Radio Control 78.00 $0.00 Anoka Hennepin Schools Meetings 19.00 $0.00 Anoka Vet Center 50.00 $0.00 Aztec Estates Townhomes Association 9.00 $0.00 Betsy Farly 12.00 $270.00 Brad Mechelke 6.00 $0.00 Brittany Opp 3.00 $75.00 BS District J Dale Johnson 2.25 $0.00 BS Pack 609 Boy Scouts 3.00 $0.00 BS Pack 609 Cub Scouts 5.00 $0.00 BS Pack 609 Planning Committee 9.00 $0.00 BS Pack 609 Webelos Den 7 6.00 $0.00 BS Troop 204 Dan Burns 3.00 $0.00 BS Troop 678 1.00 $0.00 Bunker Lake Village HOA 4.50 $0.00 Castleguard Training 22.00 $0.00 Community Social Services & Behavioral Health 4.00 $0.00 Constance Free Church 55.00 $360.00 CPR Professionals 1.50 $0.00 Crosstown Meadows Twin Home Assoc. 2.50 $0.00 Cub Scout Pack 414 Lions 4.00 $0.00 Cub Scouts Pack 609 Den 3 M. Severance 1.50 $0.00 DaniFoesch 6.00 $135.00 Dennis Dworshak 4.00 $100.00 FAIR 12.00 $0.00 Farrah Watley 12.00 $270.00 First Select Property Management 14.50 $0.00 Grey Oaks at Andover Townhome Assoc. 9.75 $0.00 GS Troop 14642 Jami Rinderknecht 13.50 $0.00 GS Troop 17869 Kathy Strobush 7.00 $0.00 GS Troop 17872 Jennifer Mayers 1.50 $0.00 GS Troop 18439 Sue Quick 6.00 $0.00 GS Troop 18470 Kellie Cleary 4.50 $0.00 GS Troop 18653 Jessica Lien 18.00 $0.00 Hometown Meeting Room 2.00 $0.00 Hope 4 Youth 3.00 $0.00 Humana Samuel Beard 6.00 $210.00 Integrated Insurance Inc. 4.00 $140.00 Jim Dickinson 8.00 $0.00 Joe Deitz 1.00 $0.00 Kari Lohn 8.00 $180.00 Kwik Trip 6.00 $0.00 League of Woman Voters ABC 6.00 $0.00 Lee Yang 3.00 $75.00 Lisa Johnson 1.50 $37.50 Lorriet Charles 9.00 $202.50 Medica Medicare Rebecca Kitzberger 4.00 $140.00 MN Department of Health 12.00 $0.00 MN Fundraising Initiative 14.00 $0.00 Mom's Club 30.00 $0.00 Natures Run Townhome Assoc. 6.25 $0.00 Net Hendricks 29.00 $0.00 Northwoods Service Uni 20.00 $0.00 Paul Bird 3.00 $75.00 Pond Twinhomes Association 5.25 $0.00 Red Pine Fields Townhome Association 8.00 $0.00 Senate District 31 DFL 540 23.50 $0.00 Summit Investment Advisors 12.00 $390.00 Superman Sam -Jamie Grant 15.00 $0.00 Tom Laing 4.00 $90.00 United Health Care Jeff Olsen 4.00 $140.00 United Health Care Scott Nelson 3.00 $105.00 United Healthcare Joe Carlson 11.00 $275.00 Venture Crew 3276 6.00 $0.00 Village at Andover Station 2.00 $0.00 WoMN Strong 12.00 $0.00 Woodland Creek Townhouse Association 10.50 $0.00 Boreal5occer 6.00 $0.00 TOTALS 1189.33 $3,345.00 Page 1 of 1 Membership Usage Report Mar23,2023 8:13 AM Package: TRACK ANDOVER RESIDENT-12 MONTH, TRACK NON RESIDENT-12 MONTH, TRACK NON RESIDENT-3 MONTH, TRACK NON RESIDENT-6 MONTH Membership Usage Date: From Jan 1, 2023 through Jan 31, 2023 Package Site: Andover Community Center Package Name % of Total Entries TRACK ANDOVER RESIDENT-12 MONTH - 87.21 1964 TRACK NON RESIDENT-12 MONTH - 0.04 1 TRACK NON RESIDENT-3 MONTH - 9.28 209 TRACK NON RESIDENT-6 MONTH - 3.46 78 Total Entries: 2252 Total Unvoiced: 2252 Total Voided: 0 Total Unique Members : 490 Page 1 of 1 Membership Usage Report Mar 23, 2023 8:14 AM Package: TRACK ANDOVER RESIDENT -12 MONTH, TRACK NON RESIDENT -12 MONTH, TRACK NON RESIDENT -3 MONTH, TRACK NON RESIDENT -6 MONTH Membership Usage Date: From Feb 1, 2023 through Feb 28, 2023 Package Site: Andover Community Center Package Name % of Total Entries TRACK ANDOVER RESIDENT -12 MONTH - 89.16 1785 TRACK NON RESIDENT -12 MONTH - 0.50 10 TRACK NON RESIDENT -3 MONTH - 8.64 173 TRACK NON RESIDENT -6 MONTH - 1.70 34 Total Entries: 2002 Total Unvoided: 2002 Total Voided: 0 Total Unique Members: 462 Page 1 of 1 Membership Usage Report Package: 2023 ANDOVER RESIDENT SPECIAL - 15 PASSES Membership Usage Date: From Jan 1, 2023 through Jan 31, 2023 Package She: Andover Community Center Package Name % of Total Entries 2023 ANDOVER RESIDENT SPECIAL -15 PASSES - 100.00 294 Total Entries: 294 Total Unvolded: 294 Total Voided: 0Q,p Total Unique Members: 158 Mar 23, 2023 8:15 AM Page 1 of 1 Membership Usage Report Package: 2023 ANDOVER RESIDENT SPECIAL - 15 PASSES Membership Usage Date: From Feb 1, 2023 through Feb 28, 2023 Package Site: Andover Community Center Package Name % of Total Entries 2023 ANDOVER RESIDENT SPECIAL - 15 PASSES - 100.00 255 Total Entries: 255 CIDTotalUnvolded: �0 5 255 Total Voided: 0 Total Unique Members: 136 abaa, SUPS (-f9aSlo) Mar23,2023 8:14 AM .1. AND: VER COMMUNITY CENTER 15100 Hewn M .. 553N AND%VER GH I VIAIV ';TU DEF POR MNO AcKe loon,PaulaAND: VER COMMUNITY CENTER 1511 IA5M Lu uw -��. JKLe�.rw MIONLi-I - 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2022 Charitable Gambling Review/Discussion DATE: March 28, 2023 O INTRODUCTION Currently the City has two organizations conducting charitable gambling within the City. City Administration would like to review summary and organization specific reports with the City Council to provide a transparency charitable gambling and to determine if the current City efforts towards regulating lawful gabling in the City of Andover are sufficient. All qualified organizations operating gambling in the city are required keep monthly financial records and provide such records to the City Clerk (per City Code 5-3-7D).. Upon the receipt of the records from participating organizations, the City of Andover completes a review as follows: Reviews the reports, proofs the reports and determines the City of Andover's City Code applicability (per City Code 5-3 Gambling). 2. Expenditures are reviewed to determine compliance with State Statute and City Code - in particular, spending in the defined trade area (per City Code 5-3-7A). 3. Computes and verifies the gaming tax (per City Code 5-3-7C). 4. Prepares and updates the City files to determine levels of review and oversight necessary of the participating organizations relative number of facilities, volume by facility, and volume by organization. Much of the Andover review process produce no reports, although it does take time and follow up with our gambling organizations. The City does provide the trade area summary report with our annual LG500 report to the State of Minnesota Gambling Control Board. For the year 2022, the City collected $4,424.43 in Local Gambling Tax (per City Code 5-3-7C), for $30.6 million in total gambling sales. The City of Andover imposes a very low percentage local gambling tax of one-tenth percent (0.1 %), the intend of the tax is to cover costs directly related toward regulating lawful gambling. Also, for the year 2021, the City collected $114,510.84 in Contribution of Net Profits set at ten percent (10%) for $1,144,948.70 in total net profits for participating organizations (per City Code 5-3-713). According to State Statute, all City expenditures from this funding must be for police, fire and other emergency or public safety-related services, equipment, and training, or qualifying public service organizations. Please note that contribution and tax payments are one month lag and the State reporting is done on a cash basis. ACTION REQUESTED The Council is requested to review the attached Charitable Gambling Reports, receive a brief presentation from staff and discuss if the current City efforts towards regulating lawful gabling in the City of Andover are sufficient. - Charitable Gambling Comparison (2013-2022) - AHYHA Charitable Gambling Comparison (2013-2022) - AHYHA Charitable Gambling Analysis/Contributions/Tax (2022) - Andover Football Charitable Gambling Comparison (2013-2022) - Andover Football Charitable Gambling Analysis/Contributions/Tax (2022) - Andover City Code 5-3 Gambling CITY OF ANDOVER Charitable Gambling Comparison 2013 thru 2022 Description 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Income $ 50.01 $ 8.74 $ 24.30 $ 1,088.03 $ 1,795.94 $ 1,965.72 $ 2,361.53 $ 3,833.05 Interest Income $ 14.54 $ 335.44 Bingo 193,320.00 337,330.00 486,212.00 718,389.00 797,092.00 816_,940.00 891,153.00 537,051.50 1,172,478.75 1,298,621.25 Raffles 45,050.00 - - - - - Tip Boards - Paddletickets 62,700.00 Pulltab Sales - Gross 5,856,365.50 Total Income 6,157,450.04 Cost of Sales Bingo Prizes 166,490.00 Raffle Prizes 10,525.00 Tip Board Prizes - Paddleticket Prizes 41,790.00 Pulltab Prizes 4,870,015.10 Total Cost of Sales 5,088,820.10 4,350.00 72,330.00 6,909,153.00 4,800.00 600.00 1,350.00 23,305.00 26,010.00 17,340.00 21,252.00 26,874.00 88,710.00 77,220.00 74,790.00 64,980.00 59,520.00 31,410.00 14,547,101.50 45,000.00 25,906,493.25 5_4,300.00 7,779,486.00 9,707,759.00 10,845,465.00 13,460,967.50 18,813,087.00 29,233,038.75 7,323,213.01 8,359,216.74 10,503,992.30 11,719,032.44 14,367,280.53 19,791,565.94 15,134,868.72 405,584.15 27,147,585.53 30,616,667.05 603,060_.00 879,779.30 283,432.00_ 403,574.00 574,916.00 606,957.00 591,813.30 1,014,937.29 - - - 19,350.00 43,420.00 11,311,465.55 - 23,870.00 39,660.00 15,889,322.90 - 13,700.00 20,940.00 12,307,543.20 - 17,300.00 30,000.00 22,033,057.00 21,625.00 2,900.00 48,220.00 3,200.00 400.00 900.00 49,880.00 9,030,088.00 58,620.00 51,480.00_ 8,125,930.00 36,200.00 5,726,618.00 6,520,518.00 24,965,507.90 6,061,170.00 6,985,912.00 8,752,726.00 9,683,928.00 11,981,192.55 16,544,666.20 12,747,767.35 22,960,136.30 26,038,270.19 Net Receipts 1,068,629.94 1,262,043.01 1,373,304.74 1,751,266.30 2,035,104.44 2,386,087.98 3,246,899.74 2,387,101.37 4,187,449.23 4,578,396.86 Allowable Operating Expenses Net Operating Income Before Taxes 555,003.29 1,826,682.08 536,742.63 557,970.76 680,798.66 722,567.42 854,156.64 1,237,517.19 1,099,634.64 1,392,647.48 707,039.72 531,887.31 815,333.98 1,070,467.64 1,312,537.02 1,531,931.34 2,009,382.55 1,287,466.73 2,794,801.75 2,751,714.78 Other Expenses: Taxes & Regulatory Fees 307,813.36 389,218.13 377,757.08 542,07627 624,595.00 748,112.83 1,099,801.23 922,990.77 1,318,644.81 1,606,766.08 Net Profit before Contributions $ 224,07395 . $ 317821.59 , $ 437,576.90 $ 528,391.37 $ 687,942.02 E $ 0958 7 , 44,948.70, $ 114,510.84 10% Contribution Paid E 69,406.79 $ 78381.63 , $ 69571.00 , $ 147,615.67 $32,046.64 44,074.96 E 52,839.15 AHYHA - Charitable Gambling Description 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Income 5 14.54 - S 14.01 - $ 24.30 $ 36.22 - - 32,850.00 $ 59.56 - $ 58.67 $ 23.74 $ 419.86 $ 22.11 Interest Income Bingo Raffles Tipboards Paddletickets PulltabSales - Gross Total Income $ 8.74 - - 12,222.00 37,135.50 108,275.75 127,829.25 45,050.00 - 16,110.00 2,515,281.00 - - - - - - 13,470.00 2,154,849.50 - - 28,560.00 7,110,389.00 14,920.00 15,110.00 9,870.00 8,200.00 15,030.00 26,100.00 4,470,900.00 30,390.00 31,830.00 11,512,046.00 17,490.00 23,610.00 26,400.00 7,271,481.00 8,105,780.25 9,115,662.25 _ 15,904,618.25 18,015,109.00 2,213,384.04 2,531,405.01 4,497,008.74 17,380.00 3,801,993.00 7,138,973.30 - 19,040.00 6,006,621.00 7,304,367.22 - 21,920.00 6,061,595.00 8,151,149.81 11,571,266.67 10,388.70 - 14,620.00 21,200.00 9,732,291.40 9,180,181.49 29,140.15 - 8,525.00 11,660.00 7,743,884.95 16,045,123.86 92,034.30 - 6,625.00 15,740.00 13,618,708.25 18,184,390.36 108,654.79 12,500.00 17,600.00 15,491,562.90 - 12,400.00 20,360.00 6,796,308.55 Cost of Sales Bingo Prizes Raffle Prizes Tipboard Prizes Paddleticket Prizes Pulltab Prizes Total Cost of Sales Net Receipts Allowable Operating Expenses Net Operating Income Before Taxes - 10,525.00 - - 10,740.00 8,970.00 1,817,816.10 2,128,727.00 1,837,311.10 2,139,467.00 391,938.01 3,819,373.00 677,635.74 6,025,661.00 1,113,312.30 6,083,515.00 6,829,068.55 1,322,081.26 9,778,500.10 7,793,210.10 1,386,971.39 13,733,107.55 2,312,016.31 15,630,317.69 2,554,072.67 376,072.94 1,220,852.22 1,792,766.57 190,651.63 166,394.29 225,212.34 366,570.56 365,023.68 419,012.84 679,276.94 621,979.87 747,971.94 1,021,902.78 903,068.42 1,113,489.63 764,991.52 185,421.31 225,543.72 452,423.40 746,741.74 855,828.54 1,564,044.37 1,532,169.89 Other Expenses: Taxes & Regulatory Fees 101,438.36 124,238.13 196,179.83 386,039.47 416,600.76 447,755.22 632,494.49 548,241.38 757,324.87 911,154.79 Net Profit before Contributions $ 83,982.95 $ 101,305.59 E 256,243.57 $ 360,702.27 $ 439,227.78 $ 455,313.20 $ 480,995.14 $ 216,750.14 $ 806,719.50 $ 621,015.10 10% Contribution Paid $ 81889.75 L1014.504 $ 25,628.35 $ 36,070.24 $ 43,922.79 $ 45,531.32 $ 48,099.55 $ 40,049.49 $ 80,671.93 $ 62,117.48 CITY OF ANDOVER Andover Hockey Association Charitable Gambling Financial Statement Analysis As of December 31, 2022 Description January February I March I April May June Subtotal July August September October November December Total Income Interest Income S 1.58 Bingo 18,954.25 Tipboards 1,100.00 P_addleOCkets 2,280.00 Pulltab Sales - Gross 1,493,531.25 _Total Income 1,515,867.08 Cost of Sales Bingo Prizes $ 16,11110 Tipboard Prizes 900.00 Paddle0cket Prizes 1,52000 Pulltab Pdzes 1,283,201.60 Total Cost of Sales 1,301,732.70 Net Receipts 214,134.38 Allowable Operating Expenses 75,248.06 Net Operating Income Belme Taxes 136886.32 Other Expenses: Tax Allocation 72,266.66 Net Profit before Contributions $ 66,619.66 _ E 1.681$ 7,272.50 550.00 2,340.00 1,339,729.50 1,349,89368 $ _6,181.62 __450.00 1,560.00 1,142,026.10 1,160,217.72. 199,675.96 81718.83 117,957.13 78,702.06 E 36255.07 1.40 _6,740.00 - 2,430.00 1,698,828.00 1,707,999.40 $ 5,728.99 - 1,620.00 1,457,644.60 1,464,993.59 243,005.81 82,743.50 160,26231 73,320.34 $ 66,941.97 E 0.46 _9,824.25 - 2,490.00 1,616,648.75 1,828,963.46 E 8,35 - 1,660.00 1,374740.30 1,384,750.90 244,212.56 90,798.83 163,413.73 - 89,394.42 S 84,019,31 S _0.21 $ 9,382.00 - 2,310.00 1,467,616.50 1,479,338.71 S 7,97470 $ - 1,540.00 1,263,044.95 1,272,559.65 _ 206,779.06 92,039.37 114,739 - 89,724.49 $ 25,015.20 S 0.33 12,759.50 - 2,730.00 1,502,97225 1,518,462.08 10_,845.57 - 1,820.00 1,304,693.40 1,317,358.97 201,103.11 88,708.23 112,394.88 - 76,078.14 36,316.74 $ 5.66 64,932.50 1,650.00 14,580.00 9,119.35625 9,200,524.41 E 55,19258 1,350.00 9,720.00 7,825,350.95 7,891,613.53 1,308,910.88 511,256.82 797,654.06 479,486.11 $ 315,161.95 $ 0.40 _13,268.00 _ - 2,520.00 1,657,611.50 1,673,399.90 _ $ 11,2n .79 - 1,6170.00 1,448,344.45 1,461,30224 212,097.66 n,n7.00 134,319.861 -- -- 74,044.58 $ 60,275.28 $ 0.52 11,264.25 - 2,370.00 1,454,074.50 1,467,70927 E 9,574.61 - 1,560.00 1,235,175.15 1,246,329.76 221,379.51 84,593.21 136,786.30 54,611.41 $ 82,174.89 E 0.68 11,158.50 S 0.86 8,332.50 _$_ 4.17 7,395.50 $ 9.82 11,478.00 S 22.11 127,82925 2,740.00 3,000.00 3,860.00 3,780.00 15,030.00 2,310.00 2,520.00 1,470.00 630.00 26,4011.00 1,419,028.75 1,477,768.75 1.378.434.25 1,508,835.00 18,015,109.00 1,435,237.93 1,491,622.11 1,391,163.92 1,524,732.82 18,184,000.36 E E $ 6.286.17 E 9,756.30 $ 108,65439 _ _9,484.72 _7,082.62 _ 2,550.00 2,2011.00 3,100.00 __3,300.00 1,540.00 1,680.00 980.00 _ 420.00 1228,109.50 1,271"946.30 1,178,874.15 1,303,762.40 12,500.00 17,600.00 15,491,56290 1,241,6%.22 1,282,908.92 1,189,240.32 1,317,238.70 193,553.71 208,713.19 201,923.60 207,494.12 91,695.11 84,912.64 85,300.95 86,366.25 15,630,317.69 2,554,07267 1021,902.78 101,858.60 123,800.55_ 116,622.65. 121,127.87 81,314.53 71,192.78 76,482.73 74,022.65 1,532,169.89 911.154.79 $ 2654.07 S 52,807.77 S 40,139.92 S 47,105.22 S 621,015.10 CITY OF ANDOVER Andover Hockey Association Charitable Gambling Contributions As of December 31. 2022 .............. . o........, .......... ..... ..,.. ,.....� .....,..,.o. ,...., .......,. ,.o,..o....,o. .._.,...o. ...,.......... ...,,,......,�. .,..... AHS Girls Booster Club 4,000.00 10,000.00 14,000.00 5,000.00 19,000.00 AHS Girls Lacrosse _ 2,500.00 2,500.00 _ 2,500.00 AHS Senior Scholarships _ 23,000.00 _ 23,000.00 _ 23,000.00 AHS Senior Party 2,500.00. 2,500.00 2,500.00 AHYHA _ - 60.000 _.00 60,000.00 120,000.00 Andover Alpine Ski Team _ - - _ _ 2,500.00 2,500.00 Andover Center Ice Club 4,000.00 10,000.00 _ 14,000.00 5,000.00 _ _ 19.000.00 Andover Community Center 141,186.70 300000.00 441,186.70 _ _ 441,186.70 Best Christmas Ever _ - 1,500.00 1,500.00 City of Andover.1 °k tax 196.44 214.14 _199.68 243.01 244.21 206.78_ 1,30426 214.17 199.03 221.38,- 193.56 208.72 201.93 2,543.05 City of Andover l0% contribution 1892.78 6,661.97 3,925.51 8,694.19 6,401.94 2,501.52 3007791 3,631.67 6,027.53 8,217.49 2,054.41 5,260.78 4,013.99 59,283.78 Ciry East Bethel - local tax 2_,271.85 2,468.08 1,884.04 2,600.56 2,597.59 (15,934.70) (4,11 .58) _ 55.41 1,580.32 1.094.7 (3.923.89) 2,386.78 724.22 2,195.07 Crooked Lake Elementary Booster _ 500.00 500.00 500.00 Dist 10 Green Giants Gids Hockey 4,500.00 4.500.00 4,500.00 Fogarty Ice Arena 230.00 _ 230.00 _ 230.00 Hope 4 Youth 2.500.00 2,500.00 2,500.00 IRS _.. _ 19,960.00 , 19,900.00 19,960.00 Jamie Rockstad - 500.00 500_00 MN Dept of Revenue 99.289.32 108.298.94 95,932.4§ 12.0,179.20 1.20,401.16 107,814.50 851,715.57 10L476.03 85,119.70 106,602.42 99.850.34 107,732.91 101,018.64 1,253,515.61 National Sports Center 8,775.00 _ _24,975.00 _ 33 750.00 2,250.00 36,000.00 State of MN 1,050.00 _ 1,050.00 1,050.00 Total Contributions f 112,425.39 $ 123,193.13 S 276,333.38 $ 502,676.96 S 129,644.90 S 94,388.10 S 1238,661.86 f 107,627.28 S 152,926.58 f 116,135.96 S 16g.674.42 $ 115,589.19 S 109,958.78 S 2,009,574.07 —_ Net Profit After Contributions S 41 5,805.731. S (83,938.061 S (189,391.Ot1, S (438,657.651 $ (104,629.7011 S 158,071.36) S 1920A93.911 S (47,352.00) S (70.751.6911 L_11,59 1.89) S 11l 6,066.65) 5 (75AO.271, $ (62,853.561 S (L388,558A7) 1 d 1 Hockey 221Con0burbns CITY OF ANDOVER Andover Hockey Association Net Receipts Period Covered Date Paid .1% Gaming Tax 196,438.11 Dec 2021 01/26/22 196.44 214,134.38 Jan 2022 02/28/22 214.14 199,675.96 Feb 2022 03/31/22 199.68 243,005.81 Mar 2022 04/28/22 243.01 244,212.56 Apr 2022 05/27/22 244.21 206,779.06 May 2022 06/30/22 206.78 201,103.11 June 2022 07/27/22 201.10 n/a July 2022 07/27/22 13.07 212,097.66 July 2022 08/30/22 199.03 221,379.51 Aug2022 09/29/22 221.38 193,553.71 Sept 2022 10/28/22 193.56 208,713.19 0ct2022 11/29/22 208.72 201,923.60 Nov 2022 12/29/22 201.93 207,494.12 Dec 2022 01/30/23 207.49 0.00 0.00 Net Profit Period Covered Date Paid 10% Contribution 18,927.85 Dec 2021 01/26/22 1,892.78 66,619.69 Jan 2022 02/28/22 6,661.97 39,255.07 Feb 2022 03/31/22 3,925.51 86,941.97 Mar 2022 04/28/22 8,694.19 64,019.31 A r 2022 05/27/22 6,401.94 25,015.20 May 2022 06/30/22 2,501.52 36,316.74 June 2022 07/27/22 3,631.67 60,275.28 July 2022 08/30/22 6,027.53 82,174.89 Aug2022 09/29/22 8,217.49 20,544.07 Sept 2022 10/28/22 2,054.41 52,607.77 Oct2022 11/29/22 5,260.78 40,139.92 Nov 2022 12/29/22 4,013.99 47,588.40 Dec 2022 01/30/23 4,726.49 0.00 0.00 CITY OF ANDOVER Andover Football - Charitable Gambling Description 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Income Interest Income $ - Bingo 193,320.00 $ - $ - 718,389.00 $ 1,028.47 $ 1,737.27 $ 1,941.98 $ 36.00 $ 299.22 $ 1,941.67 $ 3,810.94 337,330.00 486,212.00 797,092.00 816,940.00 878,931.00 499,916.00 1,064,203.00 1,170,792.00 Tip Boards - 4,350.00 4,800.00 600.00 1,350.00 8,385.00 10,900.00 7,470.00 13,052.00 11,844.00 Paddletickets 49,230.00 56,220.00 62,610.00 48,660.00 41,940.00 34,590.00 27,690.00 13,920.00 21,390.00 27,900.00 PulltabSales - Gross 3,701,516.00 4,393,872.00 3,308,586.00 2,597,370.00 3,573,984.00 5,355,187.25 7,301,041.00 5,431,439.25 10,001,875.00 11,217,929.75 Total Income 3,944,066.00 4,791,808.00 3,862,208.00 3,365,019.00 4,414,665.22 6,216,130.72 8,220,299.27 5,954,687.23 11,102,461.67 12,432,276.69 Cost of Sales Bingo Prizes 166,490.00 283,432.00 403,574.00 574,916.00 603,060.00 606,957.00 581,424.60 376,444.00 $ 787,745.00 $ 906,282.50 Tip Board Prizes - 32,820.00 2,900.00 37,480.00 3,200.00 41,240.00 400.00 32,440.00 2,119,309.00 900.00 27,960.00 6,950.00 23,060.00 9,250.00 5,175.00 10,675.00 9,125.00 Paddleticket Prizes 18,460.00 9,280.00 14,260.00 18,600.00 Pulltab Prizes 3,052,199.00 3,597,891.00 2,718,525.00 2,968,493.00 4,515,157.00 6,157,031.50 4,563,658.25 8,414,348.75 9,473,945.00 Total Cost of Sales 3,251,509.00 3,921,703.00 3,166,539.00 2,727,065.00 637,954.00 3,600,413.00 5,152,124.00 6,766,166.10 4,954,557.25 9,227,028.75 10,407,952.50 Net Receipts Allowable Operating Expenses 692,557.00 870,105.00 695,669.00 814,252.22 1,064,006.72 1,454,133.17 1,000,129.98 1,875,432.92 2,024,324.19 558,240.25 346,091.00 388,609.00 332,758.42 314,228.10 357,543.74 435,143.80 477,654.77 644,675.54 804,779.30 Net Operating Income Before Taxes 346,466.00 481,496.00 362,910.58 323,725.90 456,708.48 628,862.92 895,892.92 522,475.21 1,230,757.38 1,219,544.89 Other Expenses: Taxes & Regulatory Fees 206,375.00 264,980.00 181,577.25 156,036.80 207,994.24 300,357.61 467,306.74 374,749.39 561,319.94 695,611.29 Net Profit before Contributions $ 140,091.00 $ 216,516.00 $ 181,333.33 $ 167,689.10 $ 248,714.24 $ 328,505.31 $ 428,586.18 $ 147,725.82 $ 669,437.44 $ 523,933.60 10% Contribution Paid $ 14,425.75 $ 21,651.60 $ 18,446.61 $ 16,768.91 $ 25,484.00 $ 32,650.31 $ 42,858.62 $ 29,521.57 $ 66,943.74 $ 52,393.36 CITY OF ANDOVER Andover HS Football Association Charitable Gambling Financial Statement Analysis As of December 31, 2022 Description January February March April May June Subtotal July August September October November December Total Income Interest Income $ 207.96 $ 186.91 $ 228.58 $ 239.68 $ 204.23 $ 234.8_3 $ 1,302.19 $ 248.51 $ 268.93 $ 363.70 $ 439.81 $ 453.40 $ 734.40 $ 3,810.94 Bingo 127,813.00 117,968.00 131,273.00 134,169.00 97,729.00 96,483.00 705,435.00 88,915.00 82,594.00 64,341.00 76,250.00 75,042.00 78,215.00 1,17_0,792.00 ...11,844.00 TipbDards 1,360.00 1,298.00 - - - 2,658.00 450.00 - 2,166.00 1,448.00 2,760.00 2,360.001 Paddletidret.$ 2,940.00 2,610.00 3,000.00 2,550.00 1,950.00 1,950.00 15,000.00 2,100.00 1,980.00 1,950.00 2,310.00 2,160.00 2,400.00 27,900.00 PuIBab Sales - Gross 962,076.25 1042,193.50 1,197,431.75 1,119,604.25 834,814.50 88,672.00 6,036,79225 829,740.00 804,230.50 715,446.00 873,149.50 942,667.25 ,015,904.25 11,217,929.75 Total Income 1,094,397.21 1,164,256.41 1,331,933.33 1,256,562.93 934,697.73 979,339.83 6,761,187,44 921,453.51 889,073.43 784,268.70 953,597.31 1,023,082.65 1,099,613.65 12,432,276.69 Cost of Sales Bingo Prizes_ $ 102,194.50 $ 86,756.20 $ 92,745.80 $ 98,001.60 $ 86,241.00 $ 80,344.60 $ 546,283.70 $ 66,447.60 $ 65,227.00 $ 50,149.80 $ 61,245.40 $ 52,060.60 $ 64.868.40 $ 906,282.50 Tboard P _iprizes 1,025.00 1,125.00 - - - - 2,150.00 300.00 - 1,550.00 1,025.00 2,175.00 1,925.00 9,125.00 Paddle5cket Prizes Pulltab Prizes 1,960.00 814,420.00 1,740.00 872,757.00 2,000.00 1,015,082.25 1,700.00 955,511.00 1,300.00 704,930.25 11300.00 762.314.25 10,000.00 1,400.00 1,320.00 1,300.00 1,540.00 1,440.00 1,600.00 18,600.00 _5125,014.75 703,268.75 689,128.25 601,047.50 727,246.75 793,167.25 835,071.75 9,473,945.00 Total Cost of Sales 919,599.50 962,378.20 1,109,828.05 1,055,212.60 792,47125 843,958.85 5,683,448.45 771,416.35 755,675.25 654,047.30 797,057.15 848,842.85 903,465.75 10.407,952.50 Net Receipts 174,797.71 201,878.21 222,105.28 201,350.33 142,226.48 135,380.98 1,077,738.W 150,037.16 133,398.18 1 130,221.40 162,540.16 174,239.80 196,148.50 2,024,324.19 Allowable Operating Expenses 60,955.24 82,185.67 79,470.91 75,227.96 63,717.43 61.380.62 422.937.83 1 61,341.75 66,075.34 60,931.86 60,333.07 68,602.30 64,557.15 804,779.30 Net Operating Income Before Taxes 113,842.47. 119,692.54 142,634.37 126,122,37 78,509.05 74,000.36 654,801.181 88,695.41 67,322.84 69,289.54 102,207.09 105,637.50 131,591.35 1,219,544.89 w,. ` 378.121.83 Other Expenses: Tax Allocation 59,461.151 56,988.67 64,506.81 76,608.78 66,668.54 51.887.88 46,092.04 31,261.50 44,441.64 49,991.09 63,779.94 81,923.25 695,611.29 Net Profit before Contributions $ 54,381.32 $ 60,703.87 78127.56 $ 49,513.59 $ 11,840.51 $ 22,112.48 [L276,67933 $ 42,803.37 $ 36,061.34 $ 24,847.90 $ 52,216.00 $ 41,857.56 $ 49,668.10 $ $23,933.60 CITY OF ANDOVER Andover HS Football Association Charitable Gambling Contributions As of December 31, 2022 Description I January Febru77 March Aril May June Subtotal July August September October November December 1 Total Andover Athletic Assoc. _ Andover Comm Scholamhi 22,500.00_ Andover Alpine Ski Team _ 2,500.00 _ _ 2,500.00 2,500.00 22,500.00 2,500.00 22,500.00 25,000.0_0 25 000.00 Andover Elementary _ _ _ 25,000.00 _ _ 60,000.00 60 000.00 Andover End Zone Club _ 60,000.00 76,000.00 46,000.00 3,000.00 125 000.00 Andover Football Assoc. 22,000.00 10,000.00 157,000.00 2,500.00 2 500.00 Andover Gids HS Hockey Bstr 2,500.00 Andover Gids TNI B -Ball �- 10,000.00 10,000.00 _ 1,740.00 15,000.00 16,740.00 Andover High School _ 500.00. 17,240.00 500.00 500.00 Andover HS An Dept 500.00 1,500.00 _ _ _ 1500.00 Andover HS Boys Golf _ __ __ 1,500.00 Andover HS Boys Lacrosse _ Andover HS Boys Soccer _ 1_1,250.00 11,250.00 _ _ _ 3,000.00 _ _ 11,250.00 3,000.00 - _ _ _ _ _5,000.00 5,000.00 Andover HS Cheedeading _ _ 51000.00 Andover HS Cross Count _ - 2,000.00 2,000.00 Andover HS Dance Team 5,000.00 5,000.00 Andover HS Drama 2,000.00 2,000.00 Andover HS Gids Lacrosse_ _ 6,_000.00 61000.00 _ _ _ 6.000.00 Andover HS Nordic Ski 2,500.00 _ 2,500.00 _ _ _ _ 2,500.00 Andover HS Student Council _ 2,000.00 _ 2,000.00 _ _ _ _ _ 2,000.00 Andover HS Swim & Dive _ _ _ 3,000.00 3 O00.00 _ _ _ 3,000.00 Andover HS Track & Field _ _ _ _ 15,000.00 15,000.00 Andover Huskies Baseball _ 4,457.00 4,457.00 _ 4,457.00 Andover Senior Party 7,5.00.00 7,500.00 7,500.00 Anoka Hennepin POHI Sports 3,000.0_0 _ 3,000.00 3,000.00 Cityof Andover _ 8,000.00 8,000.00 _ 8,000.00 City_of Andover. 1%tax 166.84 174.80 201.88 222A1 _ 201.35 142.50 1,109.48 135.11 150.14 133.40 _ 130.22 162.54 169.88 1990.77 Ci of Andover 10% contribution 5,206.77 5,438.13 6,_07_0.3_9 7,812.76 _ 4,951.36 1,184.05 30,663.46 2,211.25 1 4,2_60._3.4 _ _3,6.06.13 2,484.79 5,221.60 4,185.76 52633.33 City of Mounds View -10%Con 1,363.74 1,363.74 266.40 197.69 _53.55 1,881.38 50.48 66.04 61.97 59.49 51.07 342.50 City of Oak Grove Local Tax 53.45 50.16 61.86 50.04 46.87 50.80 46.82_ 649.05 City of Oak Grove 10%Contr 1,752.32_ 1,128.40 2,208.20 1,589.27 1,290.62 234.25 8,203.06 750.26 1,975.06 1,367.82 _ 462.23 1,375.04 867.52_ 15000.99 900.00 900.00 Husky Hoops _900.00 IRS 80,000.00 20,000.00 100,000.00 20.000.00 20,0_00.00_ _ 140000.00 Minnesota Warriors Ice Hoch 200.00 200.00 200.00 78,286.00 92,277.00 108,765.00 138,009.00. 84,929.00 578,899.00 MN Dept of Revenue 76,633.00 68,891.00 44,952.00 78,973.00 71,642.00 _82,977.00 93,418.00 1,019,752.00 2,000.00 2,000.00 RAFT 2,000.00 1,000.00 1,000.00 Robert& Wilma Burbach Fndtn 11000.00 150.00 5,000.00 2,859.21 5000.00 2,859.21 150.00 2,000.00 7,000.00 Rum River Elementary Sara Henrikson 2,859.21 State of MN 1,200.00 1,350.00 Three River Soccer Assoc 25,000.00 25,000.00 250.00 _ 25,000.00 veterans Mem Park of Blaine _ _ 250.00 _ 2,000.00 2,000.00 Youth First Total Contributions $ 108,812.38 f 79,787.78 $ 56,399.40 i 119,130.39 f 75,032.51 f 119,184.67 1 $ 141,741.53 f 173,977.81 f 145,223.51 S 265,21195 f 247,257.82 $ 129,600.08 $ 1,064,137.45 $ 1,655,413.73 - Net PAfter 37,184.4 120,338.6 $ $ m,3z711) S ,073.43 13 394 09595 $ (29.111.71 S. 107,/87.60 $ 1787,458.12) S (1,131,480.141 1 of 1 Footbaff 221Contriburions CITY OF ANDOVER Andover HS Football Association Net Receipts Period Covered Date Paid .1% Gaming Tax 166,837.21 Dec 2021 01/26/22 166.84 174,797.71 Jan 2022 02/28/22 174.80 201,878.21 Feb 2022 03/31/22 201.88 222,105.28 Mar 2022 04/28/22 222.11 201,350.35 A r2022 05/26/22 201.35 142,496.48 May 2022 06/29/22 142.50 135,110.98 June 2022 07/27/22 135.11 150,137.16 July 2022 08/30/22 150.14 133,398.18 Aug2022 09/29/22 133.40 130,221.40 Sept 2022 10/28/22 130.22 162,540.16 Oct 2022 11/29/22 162.54 169,883.80 Nov 2022 12/29/22 169.88 172,852.50 Dec 2022 01/26/23 172.85 0.00 0.00 Net Profit Period Covered Date Paid 10% Contribution 52,067.74 Dec 2021 01/26/22 5,206.77 54,381.32 Jan 2022 02/28/22 5,438.13 60,703.87 Feb 2022 03/31/22 6,070.39 78,127.56 Mar 2022 04/28/22 7,812.76 49,513.59 A r 2022 05/26/22 4,951.36 11,840.51 May 2022 06/29/22 1,184.05 22,112.48 June 2022 07/27/22 2,211.25 42,603.37 July 2022 08/30/22 4,260.34 36,061.34 Aug2022 09/29/22 3,606.13 24,847.90 Se t 2022 10/28/22 2,484.79 52,216.00 Oct 2022 11/29/22 5,221.60 41,857.56 Nov 2022 12/29/22 4,185.76 49,668.10 Dec 2022 01/26/23 4,966.81 0.00 0.00 CHAPTER 3 GAMBLING SECTION: 5-3-1: Purpose 5-3-2: Definitions 5-3-3: Licensing Requirements 5-3-4: Premises Permit 5-3-5: Approved Organizations 5-3-6: Management 5-3-7: Expenditures, Profits And Taxes 5-3-8: Background Information 5-3-9: Violation; Penalties 5-3-1: PURPOSE: The purpose of this chapter is to closely regulate and control the conduct of gambling and to ensure that profits derived from gambling activities in the city provide, to the extent authorized by law, direct benefits for the citizens of Andover. (Amended Ord. 258, 5-4-1999) 5-3-2: DEFINITIONS: For the purposes of this chapter, the following words and terms will have the meanings given them: BOARD: The State Gambling Control Board. LAWFUL GAMBLING: The operation of gambling activities by an organization eligible for a license from the Board to conduct such activities. NET PROFITS, LAWFUL PURPOSE, AND ALLOWABLE EXPENSE: Will have the meanings provided in Minnesota Statutes Section 349.12, as may be amended from time to time. PREMISES PERMIT: A resolution adopted by the City Council authorizing the named organization to operate lawful gambling activities at a specified location in the city. TRADE AREA: The cities of Andover, Anoka, Coon Rapids, Ramsey, Oak Grove, and Ham Lake. (Amended Ord. 258, 5-4- 1999) 5-3-3: LICENSING REQUIREMENTS: A. State License Required: Except as specifically exempted by this chapter, no organization may operate lawful gambling activities in the city without a license issued by the Board. B. Disapproval Of License: Nothing contained in this chapter shall be deemed to limit the City Council's authority to disapprove a license for lawful gambling. C. Limitation Of Gambling Licenses: No organization shall be permitted to conduct gambling in more than three (3) establishments within the city. Only one organization shall be permitted to operate or sell lawful gambling devices at an owned or leased establishment. (Amended Ord. 258, 5-4- 1999) 5-3-4: PREMISES PERMIT: A. Qualification For Permit; Compliance With Provisions: No organization may obtain a new or renewal premises permit, or maintain a premises permit, unless the organization and location of the lawful gambling activities remain in full compliance with the provisions of this chapter and all state laws related to lawful gambling as those laws may be amended from time to time. B. Application For Permit: Application for a new or renewal premises permit must be made to the City Clerk on forms provided by the city. C. Number Of Permits Per Location: Only one premises permit may be issued to any particular location in the city. D. Revocation Of Permit: The City Council may by resolution revoke the premises permit of any organization that does not comply with the requirements of this chapter or state gambling laws as those laws may be amended and revised from time to time. Prior to adopting a revocation resolution, the organization will be given at least ten (10) days' notice of the time, date, and place of the revocation hearing. At the hearing, the organization may appear with or without counsel and submit evidence on its behalf. A resolution revoking a premises permit must include the basis for that action. A certified copy of the resolution will be forwarded to the Board. (Amended Ord. 258, 5-4-1999) 5-3-5: APPROVED ORGANIZATIONS: A. In order to be eligible for a premises permit, an organization must meet each of the following requirements: 1. The organization has at least fifteen (15) members that are residents of the city. Such organization must conduct regular meetings at least monthly, and each person must attend not less than fifty percent (50%) of all regularly scheduled meetings and pay dues annually in order to be considered a member of such organization for qualification under this chapter. 2. The physical site for the organization headquarters or the registered business office of the organization is located within the city and has been located within the city for at least two (2) years immediately preceding the application for a license. 3. The physical site where the organization regularly holds its meetings and conducts its activities, other than lawful gambling and fundraising, is in the city and has been located within the city for at least two (2) years immediately preceding application for a license. 4. Meet all the qualifications for a lawful gambling license issued by the Board. 5. The paddle wheel game is prohibited except for meat raffles, and no premises permit shall be issued to any organization to conduct the paddle wheel game except for meat raffles. (Amend. 10/18/05, Ord. 315) 6. The maximum rent allowed in leases to charitable organizations must be in compliance with what is set forth in State Statute. No other services or expenses provided or contracted by the lessor may be paid by the organization, including but not limited to trash removal, janitorial and cleaning services, snow removal, lawn services, electricity, heat, security, security monitoring, storage, other utilities or services, and in the case of bar operations, cash shortages. Any other expenditures made by an organization that are related to a leased premises must be approved by the Director of the Gambling Control Board. Rent payments may not be made to an individual. (Ord. 313, 9/06/05) B. Any organization, which meets the conditions set forth above shall certify in writing on its application which conditions are being met. (Amended Ord. 258, 5-4-1999) 5-3-6: MANAGEMENT: All gambling operations must be managed by a bona fide member of the licensed organization. (Amended Ord. 258, 5-4-1999) 5-3-7: EXPENDITURES, PROFITS AND TAXES: A. Expenditures For Lawful Purposes: 1. During any year that an eligible organization is licensed to conduct gambling events, not less than ninety percent (90%) of its lawful purpose expenditures will be for lawful purposes conducted or located within the city trade area. A semi-annual report of the expenditures for lawful purposes within the trade area shall be provided to the City Clerk on or before July 2 and February 2 of each year after the date of the adoption of this chapter. 2. Not less than ten percent (10%) per year of the amounts specified herein must be expended for lawful purposes within the city. B. Contribution Of Net Profits: During any year that an eligible organization is licensed to conduct gambling events, such organization shall contribute ten percent (10%) of the net profits derived from lawful gambling to a fund administered and regulated by the city, without cost to such fund, for disbursements by the city of the receipts for lawful purposes. C. Gambling Tax: Pursuant to Minnesota Statutes Section 349.213, a gambling tax is hereby imposed of one-tenth percent (0.1 %) of the gross receipts of each licensed organization from all lawful gambling less prizes actually paid out by the organization. Such tax shall be imposed and commenced to accrue as of September 1, 1991, and shall be payable at the office of the City Clerk on October 2, 1991 and on or before July 2 and February 2 of each year thereafter. D. Records And Reports: All qualified organizations operating gambling devices in the city shall keep monthly financial records of same and provide such records to the City Clerk commencing September 2, 991, and on or before July 2 and February 2 of each year thereafter. (Amended Ord. 258, 5-4-1999; amd. 2003 Code) 5-3-8: BACKGROUND INFORMATION: A copy of all applications and reports required by and submitted to the Minnesota Charitable Gambling Control Board shall also be submitted to the City Clerk within seven (7) days after they are submitted to said Board. (Amended Ord. 258, 5-4-1999) 5-3-9: VIOLATION; PENALTIES: Any person violating any of the provisions of this chapter shall be guilty of a misdemeanor and subject to all penalties provided under state law. (Amended Ord. 258, 5-4-1999)