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HomeMy WebLinkAboutOctober 20, 2022p 6W^� ANL6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting October 20, 2022 6:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (08-18-22) 4. Agenda Approval 5. Community Center 3rd Quarter Repo rt/Administration 6. Park Dedication Improvement Fund 3rd Quarterly Report/Finance Department 7. Sheriff's Report 3rd Quarter ® 8. Preliminary Plat Review Legacy at Peterson Farms 9. Outstanding Items 10.Other Items or Updates 11. Chairs Report 12. Adjournment 7:00 P.M. or Shortly After Workshop Session A. Discuss Park Related Fees CAW] ►J u AR S PARKAND RECREATION COMMISSION MEETING — OCTOBER 20, 2022 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Lindahl on October 20, 2022, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Absent: Also Present: RESIDENT FORUM Chairperson Jim Lindahl, Commissioners Kristin Lackie, Tracy Strombeck, Reuben Ustimchuck, Jake Widmyer Sophia Newton and Shane Stenzel Parks & Streets Operations Manager, Jason Baumunk Associate Planner, Jake Griffiths City Administrator, Jim Dickinson Others No one present for Open Forum. APPROVAL OF MINUTES August 4, 2022, Regular Meeting Motion by Lackie, seconded by Ustimchuck, to approve the August 4, 2022, Regular Meeting minutes as presented. Motion passed 3 ayes, 2 present (Strombeck and Widmyer), and 2 absent (Newton and Stenzel). August 18, 2022, Workshop Meeting Motion by Widmyer, seconded by Lackie, to approve the August 18, 2022, Workshop Meeting minutes as presented. Motion passed 5 ayes, 2 absent (Newton and Stenzel). APPROVAL OF AGENDA rX Regular Andover Park & Recreation Commission Meeting Minutes —October 20, 2022 Page 2 Motion by Strombeck, seconded by Lackie, to approve the agenda as presented. Motion passed 5 ayes, 2 absent (Newton and Stenzel). COMMUNITY CENTER 3RD QUARTER REPORT/ADMINISTRATION The Park and Recreation Commission is requested to hear a presentation on the 3ra Quarter performance of the Andover Community Center. City Administrator Dickinson summarized the Yd Quarter Report as presented in the staff report. He stated revenue is slightly ahead of budget due to field house rentals and vending. Mr. Dickinson noted that ice rental revenue is down primarily because neighboring ice arenas are fully operational. He stated expenses are slightly ahead of budget. Mr. Dickinson summarized Community Center programs and activities. He announced the Minnesota Hockey Hall of Fame women's game on November 7 with the University of Minnesota and St. Cloud State. The field house will be used for voting for two precincts. The new concession vendor has been well received. Commissioner Strombeck asked for utilization rates for the next report. Mr. Dickinson stated due to the new software a current report wasn't available, but one should be ready for next quarterly update. Commissioner Lackie asked which non-profit would receive the donation from the Minnesota Hockey Hall of Fame game. Dickinson stated Youth First will receive the donation. Commissioner Strombeck asked if other facilities charged the City for voting. Mr. Dickinson stated the City is normally not charged anything for precinct locations. PARKDEDICATIONIMPROVEMENT FUND 3RD QUARTERLYREPORT/FINANCE The Parks and Recreation Commission is requested to receive a report on the Park Dedication Improvement Fund for the third quarter. Parks & Streets Operations Manager Baumunk stated the Park Dedication Fund has taken in $1.3 million this year. SHERIFF'S REPORT — 3RD QUARTER The Park and Recreation Commission is requested to receive the Anoka County Sheriff's Department report for calls to Andover Parks for the third quarter of 2022. Parks & Streets Operations Manager Baumunk reviewed the Sheriff's report. Q PRELIMINARY PLAT REVIEW LEGACYAT PETERSEN FARMS The Parks and Recreation Commission is requested to review the pre -plat for Legacy at Petersen Farms and make a recommendation on Park Dedication requirements. Associate Planner lwJ Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2022 Page 3 Griffiths identified the location of the development and stated there will be 33 rural lots. The developer proposed deeding 31 acres in open space to the City. The City Council requested 46 acres. Mr. Griffiths stated the Commission should consider if 46 acres of open space should be required. Commissioner Strombeck asked what type of land the City is getting. Mr. Griffiths explained the land is upland, wetland, and flood plain. Commissioner Lackie asked if the woodchip trail was feasible. Mr. Griffiths stated there is a narrow strip of land that may work to connect the development to the City trail system. The trail wouldn't be completed until future phases of the development occur. Darren Lazan, Landform, came forward and stated this is phase 3 and uses low impact design standards. He stated the plan is to have a 3-mile loop that connects the development to Martins Meadows. Mr. Lazan explained the woodchip trail is feasible and they have installed one in phase 1. Mr. Lazan stated the development can deed the land to the City, however, they would like to keep it natural and not build a groomed park. He explained the Petersen family wants to preserve their heritage and may have benches and interpretive signs along the trail. Mr. Lazan stated the trail can be maintained by the HOA or deeded to the City and maintained by the City. Mr. Lazan stated there is 31.3 acres in open space with 13.2 acres of upland. Chairperson Lindahl asked Mr. Lazan if he sees the need for a park in the development. Mr. Lazan explained their vision is for passive open space and not a developed park. Chairperson Lindahl stated he doesn't see a need for a neighborhood park. Mr. Lazan noted that residents are installing amenities on their lots. Commissioner Widmyer asked for the purpose of the community space in the next phase. Mr. Lazan stated there are three utility buildings the Petersen family wanted to keep and be used as a community space/buildings. He noted the silo will be preserved and branded. Commissioner Strombeck stated she has heard that residents do want a park in the development and suggested a pavilion and small play structure. Mr. Lazan identified some areas where a shelter could be installed and will explore options for a park. Commissioner Lackie suggested using the community space for a park. Mr. Lazan agreed with Commissioner Lackie and identified a space where a passive park could be constructed adjacent to the silo and buildings. © Mr. Lazan asked the Commission to decide if the City will take ownership of the open space or if it will remain in the HOA. Chairperson Lindahl recommended having the Council make the X Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2022 Page 4 decision. Mr. Griffiths explained staff are looking for a formal recommendation on park dedication requirements. Commissioner Widmyer and Chairperson Lindahl stated they supported cash in -lieu of land. Commissioner Strombeck stated she is hesitant to decide because it is a hypothetical and can change. She stated the plan has changed significantly from phase to phase and the streets are all different widths. Mr. Lazan stated Inca Street is wider to accommodate the City's desire for an MSA route and all other roads are the same width. Motion by Widmyer, seconded by Lackie, to recommend cash in -lieu of land for park dedication requirements. Motion passed 5 ayes, 2 absent (Newton and Stenzel). OUTSTANDING ITEMS 1. Completed Projects: Strootman playground installed through a community build. Prairie Knoll playground was installed by staff. Oak Bluffs basketball court is complete. Pine Hills North and South parking lot is complete. 2. On -going Projects: Prairie Knoll hockey rink was replaced. © 3. On -Hold Projects: Bike/Youth Trail 4. Updates from Previous Meetings: a. Movie in the Park (Encanto) successful with around 250-300 attendees. b. Playground Replacement Cost Study • Equipment cost — 45% increase from 5 years ago • Wood fiber mulch — 60% increase from 5 years ago • Freight— 30% increase from 5 years ago 5. Other Items of Interest: • Pedestrian Trails: i. Kelsey Round Lake Park Trail — test piles will be done and then design work. ii. Trail Segment 1 - Crosstown Boulevard to 159th Ave — working on design and easement acquisition. iii. Coon Creek Restoration Project -completed 6. Parks Maintenance Update: presented in the staff report. CHAIR'S REPORT Commissioner Lackie thanked park staff for going above and beyond in keeping the parks in good shape. x Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2022 Page 5 ADJOURNMENT Motion by Strombeck, seconded by Widmyer, to adjourn the meeting at 7:05 p.m. Motion passed unanimously. Respectfully Submitted, Shari Kunza, Recording Secretary Timesaver OffSite Secretarial, Inc. PARK AND RECREATION WORKSHOP MEETING — OCTOBER 20, 2022 MINUTES The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Lindahl on October 20, 2022 at 6:00 p.m., at the Andover City Hall, 1685 © Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairperson Jim Lindahl, Commissioners Kristin Lackie, Tracy Strombeck, Reuben Ustimchuk, and Jake Widmyer Commissioners Absent: Sophia Newton and Shane Stenzel Also Present: Parks & Streets Operations Manager, Jason Baumunk Associate Planner, Jake Griffiths Others DISCUSS PARK RELATED FEES Mr. Griffiths discussed current park related fees on our fee schedule and discussed suggested changes by staff to the fee schedule. Rental fees are being discussed to be removed as it is no longer applicable. The commission supported this. Mr. Griffiths went through all the Park related fee schedules and applications with the Park & Recreation Commission that staff have been working on updating. The discussion was to add the damage deposits as listed on the applications to our fee schedule. The commission also Qrecommended making the refundable damage deposit the same regardless of a profit or non- profit organization. Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2022 Page 6 X Adjustments are going to be made for fees such as cost of use of lights. Staff is working with Connexus to determine an average cost er hour for lighting. Staff updated the Park & Recreation Commission on the updated plan for checking out keys to facilities. A short discussion was held about user fees for the associations of the park athletic facilities. Mr. Lindahl gave a brief history of why Andover has not charged user fees in the past. The suggestion was to have discussion with City Council at a joint meeting to see if there is any interest in pursuing the topic. All changes to applications, field use fees, and field use guidelines will be brought to the Park & Recreation Commission at a future date once staff has finished discussion on the items. Filed use applications and the difficulties staff has with getting applications submitted on time. It is the recommendation of staff and the commission to release the field use schedules regardless of all associations have their applications submitted. ADJOURNMENT The meeting adjourned at 6:32 p.m. Respectfully Submitted, Jason Baumunk Parks & Streets Operations Manager H