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Home My WebLink AboutCC - March 7, 2023CITY OF _-ZLINDOVEA. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, March 7, 2023 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (2/21/23 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Award Bid/22-43/Lift Station #1 Piping Improvement & Valve Vault Addition —Engineering 4. Water Enterprise Fund Budget Adjustment/Well #6 Rehab — Finance Discussion Items 5. Hold Public Hearing/Order Plans & Specs/23-11A Through 23-11L/23-15/Prairie Rd. NW & 23- 16/Andover Blvd. NW/2023 Mill & Overlay - Engineering Staff Items 6. Administrator's Report — Administration Mayor/Council Input Adjournment Note: Some or all members of the Andover City Council may participate in the March 7, 2023 City Council meeting by telephone or video conference rather than by being personally present at the City Council's regular meeting place at the Andover City hall, 1685 Crosstown Boulevard NW, Andover, MN 55304. ANLD6OVE I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administl FROM: Michelle Hartner, Deputy City SUBJECT: Approval of Minutes DATE: March 7, 2023 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration, and submitted for City Council approval: February 21, 2023 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 REGULAR ANDOVER CITY COUNCIL MEETING — FEBRUARY 21, 2023 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Sheri Bukkila, February 21, 2023, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, And M' over, mnesota. Councilmembers present: Jamie Barthel, Ted Butler and Randy Nelson Councilmembers absent: Rick Engelhardt Also present: City Administrator, Jim Dickinson City Attorney, Scott Baumgartner Others PLEDGE OFALLEGLANCE MEET THEANOKA COUNTYSHERIFFAND DEPUTIES SERVINGANDOVER Anoka County Sheriff Wise came forward and shared his background with the Council. Commander Lenzmeier introduced the ,Deputies, Investigators, School Resource Officers, and Crime Prevention Specialist serving Andover. Mayor Bukkila welcomed the Deputies and thanked them for their service. ANOKA COUNTY MONTHLYREPORT Commander Lenzmeier provided the monthly report for January, stating the Department responded to 949 calls for service. There were 6 DWIs and 219 traffic stops. He reported 26 thefts, 10 felony arrests, 8 gross misdemeanor arrests, and 10 misdemeanor arrests. Commander Lenzmeier stated the Sheriff s Department is working on hiring new deputies. RESIDENT FORUM No one came forward for Resident Forum. Regular Andover City Council Meeting Minutes — February 21, 2023 Page 2 1 AGENDA APPROVAL 2 3 Item 12 was moved after "Meet the Anoka County Sheriff and Deputies Serving Andover". 4 5 Motion by Nelson, Seconded by Butler, to approve the Agenda as amended. Motion carries 4 ayes, 6 1 absent (Engelhardt). 7 8 APPROVAL OFMINUTES 9 10 February 7, 2023 Regular Meeting Minutes 11 12 Motion by Nelson, Seconded by Butler, to approve the February 7, 2023 Regular Meeting Minutes 13 as presented. Motion carries 4 ayes, 1 absent (Engelhardt). 14 15 CONSENT ITEMS 16 17 Item 2 18 Item 3 19 20 Item 4 21 22 Item 5 23 24 Item 6 25 26 Item 7 27 28 Item 8 29 30 31 32 33 34 35 36 37 38 39 Item 9 Item 10 Item 11 Approve Payment of Claims Approve Plans & Specs/Order Ad for Bids/23-2/2023 Street Reconstruction (See Resolution R020-23) Approve Plans & Specs/Order Ad for Bids/23-17/2023 Full Depth Reclamation (See Resolution R021-23) Accept Feasibility Report/Order Public Hearing/23-11A Through 23-11L/23-15/Prairie Rd. NW & 23-16/Andover Blvd. NW/2023 Mill & Overlay (See Resolution R022-23) Approve Plans & Specs/Order Ad for Bids/21-39/1615 Ave. NW & Tulip St. NW Reconstruction (See Resolution R023-23) Approve Water Quality Cost Share Award & Agreement with Coon Creek Watershed District Approve RFP/23-18, Nightingale St. NW & Crosstown Blvd. NW Roundabout & 23-19, Nightingale St. NW & Veterans Memorial Blvd. NW Roundabout Approve Exempt Application Approval of an Ordinance Amendment Renaming a Street North of Andover Crossings (Ordinance 212J) Receive January 2023 City Investment Reports Motion by Barthel, Seconded by Nelson, to approve the Consent Agenda as read. Motion carries 4 ayes, 1 absent (Engelhardt). CONSIDER LOT SPLIT —14034 CROSSTOWN BLVD NW— THOMAS MAY Regular Andover City Council Meeting Minutes —February 21, 2023 Page 3 1 The applicant requested this item be removed from the agenda as they were not able to attend the 2 meeting. 3 4 APPEAL HEARING. CANNABINOID LICENSE DENIAL 5 6 The City Council is requested to hold an Appeal Hearing for a Cannabinoid License denial for the 7 business at 1714 Bunker Lake Boulevard NW, Suite 106. City Administrator Dickinson explained 8 the denial was based on proximity to an alcohol and drug treatment facility. Mr. Dickinson 9 reviewed the appeal and the City's response. 10 11 Elliot Ginsburg, Attorney for the Appellant located at 333 Washington Avenue North, Suite 300 12 in Minneapolis, came forward and stated Nystroms is not a licensed drug and alcohol treatment 13 facility. Mr. Ginsburg referred to several studies that stated cannabinoids and CBD can reduce 14 alcohol and opiate use. He stated Mr. Alobaidi has invested over $200,000 in his business and has 15 a five-year lease without the ability to sell cannabinoid products. 16 17 Kristie Lazenberry, 38 -110th Lane NW in Coon Rapids, came forward and stated she suffers from 18 anxiety which Delta 9 products helps. She stated there is a benefit for Minnesota residents to have 19 access to these products. 20 21 Michelle Bryers, 12840 Grouse Street in Coon Rapids, came forward and stated she uses CBD 22 gummies for medical reasons. She stated Smokey's is a clean and legitimate place. Ms. Bryers 23 stated she would like Smokey's to be able to continue to sell those products. 24 25 Melissa Lundgren, 1753 —128`h Avenue NW in Coon Rapids, came forward and stated she suffers 26 from anxiety and PTSD. She explained the gummies help her sleep. Ms. Lundgren stated the store 27 is beautiful and she does not want to go anywhere else to get her products. 28 29 Mr. Ginsberg stated Mr. Alobaidi has a license to sell hemp derived cannabinoid products in St. 30 Cloud. He has not received any citations or violations. Mr. Ginsberg stated there is no glass 31 paraphernalia in the store per Andover City Code. 32 33 City Attorney Baumgartner stated the City received a letter from the Chief Operating Officer of 34 Nystrom and Associates that indicates it does provide alcohol and drug treatment services. He 35 explained it is not the City's purview to investigate if Nystrom and Associates is operating under 36 state licensing. Mr. Baumgartner stated there are materials that support the pros and cons of CBD 37 and cannabinoid products. Mr. Baumgartner clarified the City's ordinance allows businesses to 38 sell CBD and products with trace amounts of THC or less without a license. Mayor Bukkila Regular Andover City Council Meeting Minutes —February 21, 2023 Page 4 1 explained the City only licenses businesses that sell products above trace amounts up to the State 2 Statute. 4 Mr. Baumgartner noted the timeline of the business opening and their intent to sell cannabinoid 5 products prior to Minnesota State Legislature regulating them. Mr. Baumgartner stated local 6 authorities have the right to enforce laws if it doesn't conflict State Statute. He stated the City has 7 a right to regulate where products are sold, and it does not conflict with the State. 9 Councilmember Butler stated the City has established an ordinance and the arguments brought up 10 is information for the Council to discuss at a different time. Mr. Baumgartner indicated the State 11 Legislature will be addressing many of these issues if they legalize marijuana. He stated there are 12 pros and cons to both sides. Mr. Baumgartner explained the Council is addressing whether the City 13 was correct in denying the license and what, if anything, should be modified. 14 15 Councilmember Butler asked if there was a location in the City where individuals can purchase 16 THC products. Mr. Dickinson stated one license has been issued that does not violate the proximity 17 requirement. He noted the City has received 3 applications, 1 of which has been approved. Mr. 18 Dickinson stated the City can permit up to 3 licenses for selling THC products. 19 20 Mayor Bukkila stated the City does not dispute Nystrom and Associates letter stating they provide 21 drug and alcohol treatment services. She addressed the issue of the applicant not being able to 22 acquire an application and stated it was weak at best. Mayor Bukkila stated staff used the correct 23 process and the applicant did not follow through. She stated City staff work very hard to assist 24 residents and businesses. 25 26 Mayor Bukkila stated the City is not prohibiting the sale of THC products in the city and is not 27 arguing the pros and cons of the products. She noted there is a business that sells THC products. 28 Mayor Bukkila stated the City is not going to expose residents unnecessarily to the products. 29 30 Councilmember Nelson stated the City Council supports Andover businesses, but the number one 31 priority is safety. 32 33 Mr. Ginsberg asked which business was granted a license. Mr. Dickinson stated it is Pure X -hale. 34 Mr. Ginsberg asked if the City looked into therapists or mental health clinics within 1,000 feet of 35 the business. Mr. Dickinson stated they did and there were no proximity concerns. 36 37 Motion by Butler, Seconded by Nelson, to uphold the denial of the cannabinoid application for 38 HA Smokeys Tobacco. Motion carries 4 ayes, 1 absent (Engelhardt). Regular Andover City Council Meeting Minutes — February 21, 2023 Page 5 1 ADMINISTRATOR'S REPORT 2 3 City Staff updated the Council on the administration and city department activities, legislative 4 updates, updates on development/CIP projects, and meeting reminders/community events. 5 6 (Administration) Mr. Dickinson stated the City plowed until 5:00 a.m. and pulled the plows off so 7 as not to interfere with traffic. Plows will be out again in the night. Mr. Dickinson advised 8 residents to not park on the streets. He explained streets and schools are the priority and trails will 9 be plowed when there is time. Mayor Bukkila stated drivers need 8 hours of rest between shifts. 10 Mr. Dickinson stated the plows will be out as much as possible. Mayor Bukkila asked staff to post 11 snow removal info on social media. Mr. Dickinson stated the City has posted it on Facebook. Mr. 12 Dickinson stated the House and Senate bonding bill did not include the Red Oaks neighborhood. 13 He indicated there are unassigned funds that can be allocated to Red Oaks. The Governor has the 14 Red Oaks neighborhood in his bonding bill. Mr. Dickinson stated there are several inquiries for 15 development within the City. 16 17 Councilmember Nelson stated State Legislators and the Governor asked for funding for Red Oaks 18 at different amounts. He asked how much Mr. Dickinson thinks the City will get. He asked if there 19 will be additional funds if there are more wells impacted. Mr. Dickinson stated the $6.1 million is 20 sufficient for the mitigation area. If the mitigation area increases, additional funds will be needed. 21 22 MAYORICOUNCIL INPUT 23 24 (Snowstorm and Plowing) Councilmember Butler stated the snow is going to be long, drawn-out 25 event and encouraged residents to be patient while the snowplow drivers plow and got their rest. 26 27 ADJOURNMENT 28 29 Motion by Barthel, Seconded by Nelson, to adjourn. Motion carries unanimously. The meeting 30 adjourned at 8:13 p.m. 31 32 Respectfully submitted, 33 34 35 Shari Kunza, Recording Secretary 36 TimeSaver Off Site Secretarial, Inc. 37 Regular Andover City Council Meeting Minutes — February 21, 2023 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — FEBRUARY 21, 2023 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE......................................................................................................... 1 MEET THE ANOKA COUNTY SHERIFF AND DEPUTIES SERVING ANDOVER .............. 1 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................ 1 RESIDENTFORUM...................................................................................................................... 1 AGENDA APPROVAL.................................................................................................................. 2 APPROVALOF MINUTES........................................................................................................... 2 CONSENTITEMS......................................................................................................................... 2 Item2 Approve Payment of Claims............................................................................................ 2 Item 3 Approve Plans & Specs/Order Ad for Bids/23-2/2023 Street Reconstruction (R020-23) .......................................................................................................................................... 2 Item 4 Approve Plans & Specs/Order Ad for Bids/23-17/2023 Full Depth Reclamation (R021- 23).................................................................................................................................... 2 Item 5 Accept Feasibility Report/Order Public Hearing/23-11A Through 23-11L/23-15/Prairie Rd. NW & 23-16/Andover Blvd. NW/2023 Mill & Overlay(R022-23)......................... 2 Item 6 Approve Plans & Specs/Order Ad for Bids/21-39/1615` Ave. NW & Tulip St. NW Reconstruction(R023-23)................................................................................................ 2 Item 7 Approve Water Quality Cost Share Award & Agreement with Coon Creek Watershed District.............................................................................................................................. 2 Item 8 Approve RFP/23-18, Nightingale St. NW & Crosstown Blvd. NW Roundabout & 23- 19, Nightingale St. NW & Veterans Memorial Blvd. NW Roundabout .......................... 2 Item 9 Approve Exempt Application.......................................................................................... 2 Item 10 Approval of an Ordinance Amendment Renaming a Street North of Andover Crossings (Ord. 212J)....................................................................................................................... 2 Item 11 Receive January 2023 City Investment Reports.............................................................. 2 CONSIDER LOT SPLIT — 14034 CROSSTOWN BLVD. NW — THOMAS MAY (Applicant asked this item be removed from the agenda)................................................................. 2 APPEAL HEARING: CANNABINOID LICENSE DENIAL Denial was upheld ........................ 3 ADMINISTRATOR'S REPORT...................................................................................................5 (Administration).............................................................................................................................. 5 (Snowstorm and Plowing)............................................................................................................... 5 ADJOURNMENT...................................................................................................... 5 NDOVE As 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato FROM: Lee Brezinka, Finance Manager SUBJECT: Payment of Claims DATE: March 7, 2023 INTRODUCTION Attached are disbursement edit lists for claims related to the on-going business of the City of Andover. DISCUSSION Claims totaling $88,321.74 on disbursement edit list #1-4 from 02/22/2023 to 03/03/23 have been issued and released. Claims totaling $18,523.70 on disbursement edit list 45 dated 03/07/2023 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $106,845.44. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 02/22/2023 - 1:58PM Batch: 00422.02.2023 Invoice No Description Amount Payment Date Acct Number Reference Vendor: And$rPty Andover Senior Party Assoc Check Sequence: 1 ACH Enabled: False 2023 2023 Andover Senior Class Party 690.00 02/22/2023 2320-41400-63005 Check Total: 690.00 Vendor: AnkChamb Anoka Area Chamber of Commerce Check Sequence: 2 ACH Enabled: False 30744 Monthly Chamber Luncheon 50.00 02/22/2023 2110-46500-61310 30745 Monthly Chamber Luncheon 25.00 02/22/2023 2110-46500-61310 Check Total: 75.00 Vendor: KinectEG Kinect Energy Group Check Sequence: 3 ACH Enabled: False 355275/11171502 Community Center 2,434.09 02/22/2023 2130-44000-62015 355275/11171508 Public Works 3,359.49 02/22/2023 0101-41930-62015 Check Total: 5,793.58 Total for Check Run: 6,558.58 Total of Number of Checks: 3 AP -Computer Check Proof List by Vendor (02/22/2023 - 1:58 PM) Page I Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 02/24/2023 - 8:56AM Batch: 00424.02.2023 ANLf){}VER Invoice No Description Amount Payment Date Acct Number Reference Vendor: AlexAir Alex Air Apparatus, Inc. 44.44 Check Sequence: I ACH Enabled: False 6521 Repair Air Leak in the System 205.00 02/242023 0101-42200-61020 6100-48800-61020 4146218021 Check Total: 205.00 02/24/2023 010143100-61020 Vendor: AmazonBu Amazon Capital Services 21.95 Check Sequence: 2 ACH Enabled: False 16NR-Q11H-7JL3 Belt Clip Holster 17.99 02/24/2023 0101-41420-61225 010145000-61020 IHTL-MJRR-66Y6 Control Ratchet Tie Down Strap 45.06 02/24/2023 6100118800-61115 510048100-61020 1JTW47G6-36R4 Protective Case 25.64 0224/2023 0101-41420-61225 Check Total: 88.69 Vendor: AspenMil Aspen Mills Check Sequence: 3 ACH Enabled: False 308592 Uniform for Dennis Jones 162.65 02/24/2023 0101-42200-61305 308915 Uniform for Jakob Knivsland 254.95 02/24/2023 0101-42200-61305 Check Total: 417.60 Vendor: CedMFrid Cedar Management, Inc Check Sequence: 4 ACH Enabled: False Dec Labor December 31, 2022 Labor Invoices 50.40 0224/2023 4520-49300-63105 Dec Mgmt December 31, 2022 Management Fees 200.00 02/24/2023 4520-49300-63010 Jan Mgmt January 31, 2023 Management Fees 200.00 02/24/2023 4520-49300-63010 Nov Mgmt November 30, 2022 Management Fees 200.00 02/242023 4520-49300-63010 Oct Mgmt October 31, 2022 Management Fees 200.00 02/24/2023 4520-49300-63010 Check Total: 850.40 Vendor: CintasGK Cintas Corp Check Sequence: 5 4146217838 Floor Mat Rental 44.44 0224/2023 0101-41930-62200 4146217922 Uniform Clean & Shop Towels 111.64 0224/2023 6100-48800-61020 4146218021 Uniform Cleaning 153.57 02/24/2023 010143100-61020 4146218021 Uniform Cleaning 21.95 02/24/2023 010143300-61020 4146218021 Uniform Cleaning 87.72 0224/2023 010145000-61020 4146218021 Uniform Cleaning 21.95 02/24/2023 510048100-61020 ACH Enabled: False N AP -Computer Check Proof List by Vendor (02/24/2023 - 8:56 AM) Page I Invoice No Description Amount Payment Date Acct Number Reference 4146218021 Uniform Cleaning 43.86 Division 16 Electric, LLC 02/24/2023 5200-48200-61020 4146942010 Uniform Clean & Shop Towels 160.11 Troubleshoot Receptacle in FS#1 Apparatus Ba 02/24/2023 6100-48800-61020 4146942128 Uniform Cleaning 153.57 Abatement Services BID 02/24/2023 0101-43100-61020 4146942128 Uniform Cleaning 21.95 Andover Advocate - February 02/24/2023 0101-43300-61020 4146942128 Uniform Cleaning 87.72 0101-41500-63025 0224/2023 0101-45000-61020 4146942128 Uniform Cleaning 21.95 02/24/2023 5100-48100-61020 4146942128 Uniform Cleaning 43.86 0101-46000-63025 0224/2023 5200-48200-61020 Check Total: Vendor: Colonial Colonial Life & Accident 71567060301892 March 2023 Premium - E7156706 Check Total: Vendor: DehnOil Dehn Oil Company 97117 Unleaded Fuel Check Total: Vendor: HenSchei Henry Schein, Inc. 34154463 Aeroclips Mcd Mask & Adapter Elbow Check Total: Vendor: Laborind Labor and Industry ABR0301493X Vehicle Maintenance Boiler Permit 974.29 Check Sequence: 6 ACH Enabled: False 78.75 02/24/2023 0101-00000-21210 78.75 Check Sequence: 7 ACH Enabled: False 3,030.00 02/24/2023 6100-48800-61045 3,030.00 Check Total: Vendor: Divisi 16 Division 16 Electric, LLC 7215 Wire Heater in Pumphouse #4 7224 Replace Exit/EM Light @ City Hall 7260 Troubleshoot Receptacle in FS#1 Apparatus Ba 02/24/2023 Check Total: Vendor: ECM ECM Publishers, Inc. 933112 Abatement Services BID 933113 Ord 547 933337 Abatement Services BID ROP 933338 Andover Advocate - February Check Total: Vendor: HenSchei Henry Schein, Inc. 34154463 Aeroclips Mcd Mask & Adapter Elbow Check Total: Vendor: Laborind Labor and Industry ABR0301493X Vehicle Maintenance Boiler Permit 974.29 Check Sequence: 6 ACH Enabled: False 78.75 02/24/2023 0101-00000-21210 78.75 Check Sequence: 7 ACH Enabled: False 3,030.00 02/24/2023 6100-48800-61045 3,030.00 535.10 Check Sequence: 10 ACH Enabled: False 118.31 02/24/2023 0101-42200-61020 118.31 Check Sequence: 11 ACH Enabled: False 20.00 02/24/2023 6100-48800-63005 Check Total: 20.00 AP -Computer Check Proof List by Vendor (02/24/2023 - 8:56 AM) Page 2 Check Sequence: 8 ACH Enabled: False 230.00 0224/2023 5100-48100-63105 356.11 02/24/2023 0101-41910-63105 402.50 02/24/2023 0101-41920-63105 988.61 Check Sequence: 9 ACH Enabled: False 157.30 02/242023 0101-41500-63025 108.90 02/24/2023 0101-41500-63025 123.90 02/24/2023 0101-41500-63025 145.00 02/242023 0101-46000-63025 535.10 Check Sequence: 10 ACH Enabled: False 118.31 02/24/2023 0101-42200-61020 118.31 Check Sequence: 11 ACH Enabled: False 20.00 02/24/2023 6100-48800-63005 Check Total: 20.00 AP -Computer Check Proof List by Vendor (02/24/2023 - 8:56 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: LegShiel Legal Shield Check Sequence: 12 ACH Enabled: False 31833 March 2023 Premium 88.75 02/24/2023 0101-00000-21219 Check Total: 88,75 Vendor: MadNatlL Madison National Life Ins Co, Inc Check Sequence: 13 ACH Enabled: False 1544486/026986 March 2023 LTD Premium 875.88 02/24/2023 0101-00000-21216 Check Total: 875,88 Vendor: MNEquipn Minnesota Equipment Check Sequence: 14 ACH Enabled: False P89693 Parts for Units #09-589B & #17-587B 1,847.55 02/24/2023 610048800-61115 Check Total: 1,847.55 Vendor: Minutema Minuteman Press Check Sequence: 15 ACH Enabled: False 981338 Orange Electrical Labels 254.37 02/24/2023 010142300-63030 Check Total: 254.37 Vendor: NaumanBr Brianna Nauman Check Sequence: 16 ACH Enabled: False 2607 - #1 Refund Security Deposit - 2507 BLB - #1 785.00 02/24/2023 4520-49300-58105 Check Total: 785.00 Vendor: NCPERS NCPERS Group Life Ins Check Sequence: 17 ACH Enabled: False 312000032023 March 2023 Premium 176.00 02/24/2023 0101-00000-21205 312000032023 March 2023 Premium 16.00 02/24/2023 7100-00000-21218 Check Total: 192.00 Vendor: NoStTowi North Star Towing, Inc. Check Sequence: 18 ACH Enabled: False 86438 Tow Unit #17-587 to Vehicle Maint 135.00 02/24/2023 6100-48800-63135 Check Total: 135.00 Vendor: ODP Bus ODP Business Solutions, LLC Check Sequence: 19 ACH Enabled: False 289717376001 Office Supplies 14.69 02/24/2023 6100-48800-61005 289719027001 PW Office Depot Supplies 5.01 02/24/2023 010143100-61005 289719027001 PW Office Depot Supplies 3.34 02/24/2023 0101-43200-61005 289719027001 PW Office Depot Supplies 11.69 02/24/2023 0101-45000-61005 289719027001 PW Office Depot Supplies 2.33 02/24/2023 010146000-61005 289719027001 - PW Office Depot Supplies 8.36 02/24/2023 510048100-61005 289719027001 PW Office Depot Supplies 16.03 02/24/2023 520048200-61005 AP -Computer Check Proof List by Vendor (02/24/2023 - 8:56 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 17,284.24 Total of Number of Checks: 24 AP -Computer Check Proof List by Vendor (02124/2023 - 8:56 AM) Page 4 Check Total: 61.45 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 20 ACH Enabled: False 3253-309257 Disc Pads & Brake Rotor for Unit #4827 422.52 02/24/2023 6100-48800-61115 Check Total: 422.52 Vendor: PaceAnal Pace Analytical Services, LLC Check Sequences 21 ACH Enabled: False 23100405499 Biological Water Treatment Study 1,033.00 02/24/2023 510048100-63005 Check Total 1,033.00 Vendor: SuperVis Superior Vision Insurance Check Sequence: 22 ACH Enabled: False 0000711359 March 2023 Premium 157.46 02/24/2023 0101-00000-21222 0000711359 March 2023 Premium 10.93 02/24/2023 7100-00000-21218 Check Total 168.39 Vendor: TmstlnU Trust in Us Workplace Drug & Alcohol Testing Check Sequence: 23 ACH Enabled: False 97046 Non DOT Pre -Employment 57.00 02/24/2023 0101-41230-63005 Check Total: 57.00 Vendor: WalterRR Walters Recycling & Refuse Inc Check Sequence: 24 ACH Enabled: False 0006745128 February 2023 Recycling Center 4,056.58 02/24/2023 0101-46000-63010 Check Total: 4,056.58 Total for Check Run: 17,284.24 Total of Number of Checks: 24 AP -Computer Check Proof List by Vendor (02124/2023 - 8:56 AM) Page 4 Accounts Payable Computer Check Proof List by Vendor �WR User: BrendaF Printed: 03/01/2023- 1:46PM Batch: 00401.03.2023 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Postmast Postmaster Check Sequence: 1 ACH Enabled: False Jan - April Jan - Apr 2023 Postage Shortage for Newsletter 113.07 03/01/2023 010141210-61405 Check Total: 113.07 Total for Check Ran: - 113.07 Total of Number of Checks: AP -Computer Check Proof List by Vendor (03/01/2023 - 1:46 PM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 03/02/2023 - 2:26PM Batch: 00403.03.2023 Invoice No Description Amount Payment Date Acct Number ANb�bft Reference Vendor: AFLAC AFLAC Check Sequence: 1 ACH Enabled: False 926457 February 2023 Premium 441.48 03/03/2023 0101-00000-21209 Check Total: 441.48 Vendor: AnderEar Earl F. Andersen, Inc. Check Sequence: 2 ACH Enabled: False 0131951 -IN Sign Post Stabilizer 132.45 03/03/2023 0101-43300-61030 Check Total: 132.45 Vendor: AndOptic Andover Optical Inc Check Sequence: 3 ACH Enabled: False 329422 Fire Mask Insert for T. Engstrom 160.00 03/03/2023 010142200-61305 329423 Fire Mask Insert for D. Jones 300.00 03/03/2023 0101-42200-61305 329424 Fire Mask Insert for M. Zenner 160.00 03/03/2023 0101-42200-61305 329425 Fire Mask Insert for S. Wendlandt 300.00 03/03/2023 0101-42200-61305 329426 Fire Mask Insert for B. Larson 300.00 03/03/2023 010142200-61305 Check Total: 1,220.00 Vendor: AnkCol6 Anoka Co Sheriff- Andover Check Sequence: 4 ACH Enabled: False Feb 2023 Feb Security @ Andover Community Center 1,399.65 03/03/2023 4180-49300-63005 Jan -Feb Andover Boys High School Hockey Games 4,991.25 03/03/2023 2130-00000-24212 Check Total: 6,390.90 Vendor: AnkC001 Anoka Co Treasurer Check Sequence: 5 ACH Enabled: False ECO21323A 2023 Economic Dev Cost Share 1,864.00 03/03/2023 211046500-63010 Check Total: 1,864.00 Vendor: AspenMil Aspen Mills Check Sequence: 6 ACH Enabled: False 306659 Uniform for R. Sahlberg 53.20 03/03/2023 0101-42200-61305 309555 Badge Andover Fire - Lifesaver Award 1,640.00 03/03/2023 0101-42200-61305 AP -Computer Check Proof List by Vendor (03/02/2023 - 2:26 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (03/02/2023 - 2:26 PM) Page 2 Check Total: 1,693.20 Vendor: B&HManu B & H Manufacturing, Inc. Check Sequence: 7 ACH Enabled: False 107946 Parts for Unit #04-IISC 261.35 03/03/2023 6100-48800-61115 Check Total: 261.35 Vendor: BlainBro Blaine Brothers Inc. Check Sequence: 8 ACH Enabled: False 010004362462 Spring Brake 30/30 Complete 124.08 03/03/2023 6100-48800-61115 Check Total: 124.08 Vendor: Catalyst Catalyst Check Sequence: 9 ACH Enabled: False 32847 Mar/Apr 2023 Andover Newsletter 1,988.04 03/03/2023 0101-41210-63030 Check Total: 1,988.04 Vendor: CintasGK Cintas Corp Check Sequence: 10 ACH Enabled: False 4147628510 Floor Mat Rental 44.44 03/03/2023 0101-41930-62200 4147628663 Uniform Cleaning & Shop Towels 111.64 03/03/2023 6100-48800-61020 4147628774 Uniform Cleaning 153.57 03/03/2023 0101-43100-61020 4147628774 Uniform Cleaning 21.95 03/03/2023 0101-43300-61020 4147628774 Uniform Cleaning 87.72 03/03/2023 0101-45000-61020 4147628774 Uniform Cleaning 21.95 03/03/2023 5100-48100-61020 4147628774 Uniform Cleaning 43.86 03/03/2023 5200-48200-61020 Check Total: 485.13 Vendor: CoonRapi City of Coon Rapids Check Sequence: 11 ACH Enabled: False 13909 Traffic Signal - Crosstown & 133rd 38.40 03/03/2023 0101-43400-62005 13909 Traffic Signal -Hanson & 133rd 28.44 03/03/2023 010143400-62005 Check Total: 66.84 Vendor: CoreMain Core & Main LP Check Sequence: 12 ACH Enabled: False INV0000721 Tool 163.17 03/03/2023 510048100-61205 Check Total: 163.17 Vendor: ComalCo Coma] Constructors, Inc Check Sequence: 13 ACH Enabled: False 881463 Move the Retum Air Grills 3,114.38 03/03/2023 213044400-63105 Check Total: 3,114.38 AP -Computer Check Proof List by Vendor (03/02/2023 - 2:26 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Cottons Cottens', Inc Check Sequence: 14 ACH Enabled: False 589726 Fab Loom -Split Poly 50.00 03/03/2023 6100-48800-61020 590091 Coupler for Stock 30.59 03/03/2023 6100-48800-61115 590111 NPT SLV Couplers 107.96 03/03/2023 6100-48800-61115 Check Total: 188.55 Vendor: CountSSv Country Side Services of MN, Inc Check Sequence: 15 ACH Enabled: False 1-107762-01 Part to Repair Unit #13-94 244.77 03/03/2023 610048800-61115 1-107762-01 Labor to Repair Unit #13-94 125.00 03/03/2023 610048800-63135 Check Total: 369.77 Vendor: Divisil6 Division 16 Electric, LLC Check Sequence: 16 ACH Enabled: False 7217 Labor to Troubleshoot Lighting 768.88 03/03/2023 2130-44300-63105 7236 Replace Conductors, Fixture/Missing Hand Hole 1,107.00 03/03/2023 2130-44400-63105 7274 Replace Water Treatment 2 Wall Packs 683.12 03/03/2023 5100-48100-63105 Check Total: 2,559.00 Vendor: ECM ECM Publishers, Inc. Check Sequence: 17 ACH Enabled: False 933918 LS #1 - Piping & Valve Vault 363.00 03/03/2023 4120-49300-63025 933919 Feb 28 PH Religion Insmtion C 108.90 03/03/2023 0101-41500-63025 935045 Community Center Brach 381.00 03/03/2023 2130-44000-63030 Check Total: 852.90 Vendor: ESSBroS ESS Brothers & Sons, Inc. Check. Sequence: 18 ACH Enabled: False DD1196 R-16421-5001 S/S San Lid Only 686.40 03/03/2023 5200-48200-61140 Check Total: 686.40 Vendor: Ferguson Ferguson Waterworks #2518 Check Sequence: 19 ACH Enabled: False 0507188 48 HYD Markers Red 3,198.73 03/03/2023 510048100-61110 0507407 Misc. Supplies 195.36 03/03/2023 5100-48100-61120 Check Total: 3,394.09 Vendor: Frattalo Frattallone's Hardware Sto Check Sequence: 20 ACH Enabled: False B03131/J Misc. Supplies 239.83 03/03/2023 2130-44300-61020 Check Total: 239.83 Vendor: Grainger Grainger Check Sequence: 21 ACH Enabled: False 9590496726 Misc. Water Supplies 143.66 03/03/2023 5100-48100-61135 AP -Computer Check Proof List by Vendor (03/02/2023 - 2:26 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 9591532644 Returned Parts -237.89 03/03/2023 5100-48100-61120 9591532651 Returned Parts -307.54 03/03/2023 5100-48100-61120 9592088331 Misc. Supplies 302.47 03/03/2023 2130-44000-61020 9612447129 Misc. Supplies 115.09 03/03/2023 5100-48100-61120 9612447137 Impact Wrench Cordless 554.99 03/03/2023 5100-48100-61205 9612447145 Reducing Bushings 38.66 03/03/2023 5100-48100-61120 9617080636 Water Deionized 34.27 03/03/2023 510048100-61040 Check Total: 643.71 Vendor: HachCo Hach Company Check Sequence: 22 ACH Enabled: False 13472420 Chemicals for Water Treatment Plant 847.16 03/03/2023 510048100-61040 Check Total: 847.16 Vendor: Here U Herc-U-Lift Check Sequence: 23 ACH Enabled: False W575188 Install Outrigger Contact on Legs & Base 1,135.96 03/03/2023 2130-44000-63105 Check Total: 1,135.96 Vendor: HowiesHo Howies Hockey Tape Check Sequence: 24 ACH Enabled: False INV000148737 Puck - 6oz Standard - Custom 478.85 03/03/2023 2130-44300-61020 INV000155845 Resale Items for Pro Shop 1,322.15 03/03/2023 2130-44200-61245 INV000156840 Resale Items for Pro Shop 588.07 03/03/2023 2130-44200-61245 INV000156840 Cloth Tape 99.43 03/03/2023 0101-42200-61020 Check Total: 2,488.50 Vendor: Indelco Indelco Plastics Corp. Check Sequence: 25 ACH Enabled: False INV379581 1/2" Tube x 1/2" MPT Connector 77.37 03/03/2023 5100-48100-61040 Check Total: 77.37 Vendor: InnovOff Innovative Office Solutions, LLC Check Sequence: 26 ACH Enabled: False IN4095262 Liner, Deodorant Air Spray, Paper Towels 1,006.80 03/03/2023 2130-44000-61020 Check Total: 1,006.80 Vendor: JohnCont Johnson Controls, Inc Check Sequence: 27 ACH Enabled: False 00046141101 Replace Dehum Unit (Ice Arena) 8,033.68 03/03/2023 2510-46500-63010 00046141385 Replace Dehum Unit (Ice Arena) 6,147.92 03/03/2023 2510-46500-63010 Check Total: 14,181.60 Vendor: 1RAdvanc JR's Advanced Recyclers Check Sequence: 28 ACH Enabled: False AP -Computer Check Proof List by Vendor (03/02/2023 - 2:26 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 109515 Recycling Appliances, Electronics & Bulbs 150.00 03/03/2023 0101-46000-63010 109516 Recycling Appliances & Electronics 110.00 03/03/2023 0101-46000-63010 Check Total: 260.00 Vendor: LittleFa Little Falls Machine, Inc. Check Sequence: 29 ACH Enabled: False 367105 Shift Retainer for Underbody Scraper 44.84 03/03/2023 610048800-61115 Check Total: - 44,84 Vendor: MacgEmer Macqueen Emergency Group Check Sequence: 30 ACH Enabled: False P11646 Cairns 6" Leath 128.90 03/03/2023 010142200-61305 P11728 Returned Boots -579.90 03/03/2023 0101-42200-61305 P12180 Misc. Supplies 609.79 03/03/2023 0101-42200-61020 Check Total: 158.79 Vendor: MacQueen MacQueen Equipment Inc. Check Sequence: 31 ACH Enabled: False P47456 Solenoid for Unit #525 331.57 03/03/2023 6100-48800-61115 Check Total: 331.57 Vendor: MNEquipn Minnesota Equipment Check Sequence: 32 ACH Enabled: False P42955 Rope 27.70 03/03/2023 6100-48800-61020 Check Total: 27.70 Vendor: MNLifeln Minnesota Life Insurance Company Check Sequence: 33 ACH Enabled: False 0034706/638487 March 2023 Premium 21.50 03/03/2023 0101-42200-60330 0034706/638487 March 2023 Premium 46.86 03/03/2023 0101-00000-21205 0034706/638487 March 2023 Premium 259.82 03/03/2023 7100-00000-21218 003 47 06/63 848 7 March 2023 Premium 2,006.55 03/03/2023 0101-00000-21205 Check Total: 2,334.73 Vendor: GlantzN N.Glantz & Sons LLC Check Sequence: 34 ACH Enabled: False 16612884-00 30" X SOY Gerber 220 3M 993.65 03/03/2023 0101-43300-61030 Check Total: 993.65 Vendor: NWPowerl Northwestern Power Equipment Check Sequence: 35 ACH Enabled: False 220386DJ Cal -Val 10" Hytrol Repair Kit Installed 1,126.16 03/03/2023 5100-48100-63100 Check Total: 1,126.16 AP -Computer Check Proof List by Vendor (03/02/2023 - 2:26 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: ODP Bus ODP Business Solutions, LLC Check Sequence: 36 ACH Enabled: False 288830849001 Office Supplies 66.04 03/03/2023 0101-42200-61005 292069154001 Date Stamp 66.99 03/03/2023 0101-42300-61005 292069706001 Ink Pads for Date Stamp 23.98 03/03/2023 0101-42300-61005 Check Total: 157.01 Vendor: Option Opium Financial Inc Check Sequence: 37 ACH Enabled: False 0001400413 2022 4th Qtr HSA Fees 356.25 03/03/2023 6200-48900-63005 Check Total: 356.25 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 38 ACH Enabled: False 3253-310712 Returned Hyd Fittings -115.98 03/03/2023 6100-48800-61115 3253-310790 Brake Fluid & Brake Cleaner 152.58 03/03/2023 6100-48800-61020 Check Total: 36.60 Vendor: OxySveCo Oxygen Service Company Check Sequence: 39 ACH Enabled: False 0008602569 Tool Repair 78.95 03/03/2023 610048800-61205 0008602588 4-1/2 GR40 Enduro-Flex-SS 115.00 03/03/2023 6100-48800-61020 Check Total: 193.95 Vendor: PaceAnal Pace Analytical Services, LLC Check Sequence: 40 ACH Enabled: False 23100406193 Biological Water Treatment Study 1,033.00 03/03/2023 5100-48100-63005 Check Total: 1,033.00 Vendor: PattonJa Jason Patton Check Sequence: 41 ACH Enabled: False 2023 2023 High School Hockey Game Staff 1,068.00 03/03/2023 2130-44300-55530 Check Total: 1,068.00 Vendor: PattonMy Mya Patton Check Sequence: 42 ACH Enabled: False 2022-2023 2022-23 High School Hockey Game Staff 580.00 03/03/2023 2130-44300-55530 Check Total: 580.00 Vendor: PayeurMi Micah & Abbey Payeur Check Sequence: 43 ACH Enabled: False 2019-03438 Pool Escrow- 16381 Inca Street NW 1,500.00 03/03/2023 0101-00000-24217 Check Total: 1,500.00 Vendor: Plunkett Plunketes Pest Control, Inc. Check Sequence: 44 ACH Enabled: False AP -Computer Check Proof List by Vendor (03/02/2023 - 2:26 PM[) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 7914035 Pest Control @ Community Center 72.52 03/03/2023 2130-44000-63010 Check Total: 72.52 Vendor: Postmast Postmaster Check Sequence: 45 ACH Enabled: False 2023 May -Aug 2023 Postage for Newsletter 4,000.00 03/03/2023 0101-41210-61405 Check Total: 4,000.00 Vendor: Verizon Verizon Wireless Check Sequence: 46 ACH Enabled: False 9927585071 Monthly Cell Phone Service 62.54 03/03/2023 010141200-62030 9927585071 Monthly Cell Phone Service 162.30 03/03/2023 0101-42300-62030 9927585071 Monthly Cell Phone Service 212.95 03/03/2023 2130-44000-62030 9927585071 Monthly Cell Phone Service 76.59 03/03/2023 010141500-62030 9927585071 Monthly Cell Phone Service 296.25 03/03/2023 0101-41600-62030 9927585071 Monthly Cell Phone Service 57.54 03/03/2023 0101-41400-62030 9927585071 Monthly Cell Phone Service 827.18 03/03/2023 010142200-62030 9927585071 Monthly Cell Phone Service 88.35 03/03/2023 0101-41420-62030 9927585071 Monthly Cell Phone Service 493.68 03/03/2023 0101-45000-62030 9927585071 Monthly Cell Phone Service 251.84 03/03/2023 5200-48200-62030 9927585071 Monthly Cell Phone Service 81.15 03/03/2023 0101-43300-62030 9927585071 Monthly Cell Phone Service 376.33 03/03/2023 010143100-62030 9927585071 Monthly Cell Phone Service 130.67 03/03/2023 610048800-62030 9927585071 Monthly Cell Phone Service 310.91 03/03/2023 5100-48100-62030 9927585071 Monthly Cell Phone Service 46.14 03/03/2023 0101-41910-62030 Check Total: 3,474.42 Total for Check Run: 64,365.85 Total of Number of Checks: 46 AP -Computer Check Proof List by Vendor (03/02/2023 - 2:26 PM) Page 7 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 03/02/2023 - 2:44PM Batch: 00407.03.2023 a= . Invoice No Description Amount Payment Date Acct Number Vendor: Hawkins2 Hawkins Inc Check Sequence: 1 6350921 Chemicals for Water Treatment Plant 6,286.92 03/07/2023 5100-48100-61040 6408586 Chemicals for Water Treamicnt Plant 12,236.78 03/07/2023 5100-48100-61040 Check Total: 18,523.70 Total for Check Run: 18,523.70 Total of Number of Checks: I Ax6-6v-&-* Reference ACH Enabled: False AP -Computer Check Proof List by Vendor (03/02/2023 - 2:44 PK Page 1 ANL6 Y6 W 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 75,5-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council MembersN CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Pu� SUBJECT: Award Bid/22-43/Lift Station #1 DATE: March 7, 2023 Engineer & Valve Vault Addition — Engineering INTRODUCTION The City Council is requested to accept bids and award the contract for Project 22-43, Lift Station #1 Piping Improvement & Valve Vault Addition. DISCUSSION Identified in the 2023-2027 Capital Improvement Plan (CIP) is the addition of a valve vault and piping improvements for Lift Station #1. The check valves, located in the wet well of the lift station has had a problem staying open which allows gray water back into the wet well causing the pumps to run more than they should. Maintenance at this site is difficult and safety of the operators is a concern as they have to enter the wet well, which is a confined space and perform the maintenance required. Lift Station #1 was the first lift station built in the City and since then all other lift stations are set up with the shut off valves and check valves in a valve vault manhole outside of the wet well. The bid opening was held on February 28, 2023. The project is to be awarded based upon the lowest responsible total bid. Please refer to the attached bid tabulation for a breakdown of the bids. The three lowest bids received are as follows: Contractor Bid Amount Minger Construction Co. Inc. $239,750.00 Tom's Backhoe $277,600.00 Pember Companies, Inc. $285,255.00 Engineer's Estimate $229,100.00 Staff recommends not awarding the alternate bid shown on the bid tabulation due to the misunderstanding by the contractors of what the work entailed. The alternate was to clean the forcemain which is estimated at $5,000. Staff will coordinate the cleaning of the forcemain with a pipe cleaning contractor while the work is being done on the lift station. BUDGET IMPACT The CIP identifies a total project budget of $200,000 that was estimated in June of 2022 which did not include design and construction inspection. Due to the increase in material and labor costs the total project cost including construction and design will be $285,000. Staff recommends awarding the contract as prices are not anticipated to go down in the future. ACTION REQUIRED The City Council is requested to accept bids and award the contract to Minger Construction Co., Inc. in the amount of $239,750.00 for Project 22-43, Lift Station #1 Piping Improvement & Valve Vault Addition. (ectfully submitteddZ -�9 David D. Berkowitz, P. Attachments: Resolution, Location Map Consultant Recommendation Letter & Bid Tabulation CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 22-43, LIFT STATION NO. 1 PIPING IMPROVEMENTS & VALVE VAULT ADDITION. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 011-23 dated February 7, 2023, bids were received, opened, and tabulated according to law with results of the three lowest bidders (Base Bid Only) as follows: Minger Construction Co. Inc. $239,750.00 Tom's Backhoe $277,600.00 Pember Companies, Inc. $285,255.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Minger Construction Co. Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Minger Construction Co. Inc. in the amount of $239,750.00 (Base Bid Only) for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member Council at a regular meeting this 7th members and adopted by the City day of March, 2023, with Council voting in favor of the resolution, and Council members against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Sheri Bukkila - Mayor Michelle Hartner— Deputy City Clerk voting CAPITAL IMPROVEMENT PLAN (2023) PROJECT NAME: LIFT STATION #1 VALVE MANHOLE LOCATION: LIFT STATION #1 A `v 4 (// 144 LN S 1418 LN O 7.; A" yy"ly ey I� 10 1 J,A A � 1 i- f F di i dreM,Cdunry GIS, f,5 dspm,,ai CCP R Clty of Andovai 0 45 90 Feet I I I Q Project Location T:k mzp k Ftutlal M IUwi¢ ,�:o�w,.,m �n„adEamxya Parcel Boundary tro dm. me uy a adwv exs ar maxe cWneln ur r®e.eza�:me/npesm/me Q aty Limits nrano:n; nlnwe me ay � Eo �h b a -h ams a artsbs M41. Ga N: N:16IS11M//kl�plhoX[b\EyiMei.p1CIINaps 110111C/V 20II.�{v�e D16M Incorporated 1974 Andover GIS WS February 28, 2023 Honorable Mayor and City Council City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Re: Lift Station No. 1 Rehabilitation City of Andover Project No. 22-43 WSB Project No. 021090-000 Dear Mayor and Council Members: Bids were received for the above -referenced project on Tuesday, February 28, 2023, and were opened and read aloud. Four bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by Minger Construction Company, Inc., Jordan, Minnesota in the amount of $239,750.00. The Engineer's Estimate was $229,100.00. The alternate bid received with this project to remove accumulated deposits from the existing forcemain piping will not be awarded. We recommend that the City Council consider these bids and award a contract in the amount of $239,750.00 to Minger Construction Company, Inc Sincerely, WSB I C* z N6�L M/oonnniccaaf Heil, PE VP of Municipal Services d Attachments < cc: Monica Heil, WSB 0 kkp N W r w K:\021090-00 dmin\Constwctlon Admin\Biddingl021090-0 0 LOR 022823.docx BID TABULATION SUMMARY PROJECT: Lift Station No. 1 Rehabilitation OWNER: City of Andover Project No. 2243 WSB PROJECT NO.: 021090-000 Bids Opened: Tuesday, February 28, 2023, at 11:00 am J K:102109d000VltlminlConswcdon AdminlBiddin0I021090-000 Bid Summary Contractor Bid Security (6%) Base Bid Alternate 1 1 Minger Construction Co., Inc. X $239,750.00 $1,500,000.00 2 Tom's Backhoe X $277,600.00 $40,000.00 3 Pember Companies, Inc. X $285,255.00 $26,000.00 4 Meyer Contracting, Inc. X $288,915.11 $14,300.00 Engineer's Opinion of Cost $229,100.00 1 hereby certify that this is a true and correct tabulation of the bids as received on February 28, 2023. Monica Heil, VP of Municipal Services _ Denotes corrected figure K:102109d000VltlminlConswcdon AdminlBiddin0I021090-000 Bid Summary Bid Tabulation Lift Station No. 1 Rehabilitation (#8387180) City of Andover, MN WSB Project No. 021090-000 Bids Received: 02/2812023 11:00 AM CST DENOTES CORRECTEb MURE WS%, Engineer Estimate Minger Construction Co. Inc. Tom's Backhoe Pember Companies, Inc. Meyer Contracting Inc. Line a Item Description Units Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Ltft Station No. 1 Rehabilitation 1 Lift Station No. 1 Rehabilitation LS 1 $ 229,100.00 $229,100.00 $239,750.00 $239,750.00 $277,600.00 $277,600.00 $285,255.00 $285.255.00 $288,915.11 $288.915.11 Bid Alternate 1 - Mandatory 2 Remove accumulated deposits from lorcemain LS 1 TOTAL BASE BID AND ALTERNATE I hereby certdy that this Is an exact reproduction o/bids received. Certified by: P"L* CIL. License No. 47497 Date: Febmary 28, 2023 $1,500,000.00 $1,500,000.00 $40,000.00 $40,000.00 $26,000.00 $26.000.00 $14,300.00 $14,300.00 $1,739,760.00 $317,600.00 $311,265.00 $303,215.11 AC I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of I ity Engineer FROM: Lee Brezinka, Finance Manager SUBJECT: Water Enterprise Fund Budget Adjustment — Well #6 Rehab DATE: March 7, 2023 INTRODUCTION The City Council is requested to approve the budget adjustment for Well #6 rehab. DISCUSSION As part of the 2023 - 2027 Capital Improvement Plan, Andover Water Department has identified rehabilitation of one well each year to keep up with the maintenance and operation of the City Municipal Water System. BUDGETIMPACT There was $65,000 budgeted in 2023 for the rehabilitation of one high service pump at the Water Treatment Plant and Well #6. When the high service pump was removed and evaluated much of the parts in the pump were not repairable and components needed to be replaced. The final cost for the pump exceeded the budget leaving no budget dollars available to rehab Well #6. The cost to rehabilitate Well #6 is unknown until the pump is pulled, evaluated and the well itself is televised. Once televised it may be determined that the cavern has partially collapsed with sand which would need to be removed. Staff is requesting a budget adjustment of $80,000 be approved to complete Well #6. The project would be funded using fund balance in the City's Water Enterprise Fund. ACTION REQUIRED The City Council is requested to authorize the use of fund balance ($80,000) for rehabilitation of Well #6 and make the necessary budget adjustment. Respectfully submitted, Lee Brezinka C I T Y O F �. ND OVEI�a 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: iwa0 Mayor and Council Members Jim Dickinson, City David D. Berkowitz, Director of Hold Public Hearing/Order Plans & �� Prairie Rd. NW & 23-16 Andover Blvd. March 7, 2023 / City Engineer 3/23-11A Through 23-11L, 23-15 Mill & Overlay - Engineering INTRODUCTION The City Council is requested to hold a public hearing and order plans and specifications for Projects 23-11A Through 23-11L, 23-15 Prairie Rd. NW & 23-16 Andover Blvd. NW/2023 Mill & Overlay. DISCUSSION Identified in the City's 2023-2027 Capital Improvement Plan is a mill and overlay of streets in various locations throughout the City. Refer to the attached location maps and the feasibility report that was provided at the February 21, 2023 City Council meeting for detailed locations and proposed assessment details. The surface of the streets in these areas have been striping away, and a mill and overlay is the best course of action to correct this deterioration and prolong the life of the road. The projects would include milling off the existing bituminous wearing course and paving a new bituminous wearing course over the existing roadway. It is anticipated that these projects will extend the life of the roadway another 15+ years before a reconstruction would be considered. Prairie Road from Bunker Lake Boulevard to Andover Boulevard and Andover Boulevard west of Crosstown Blvd to Eveland Fields are Municipal State Aid segments. Attached are the following: * Resolution Ordering the Improvement * Location Maps * Example Letter to property owners regarding project scope and estimated assessment * Public Hearing Notice * Preliminary Assessment Amortization for Each Project * Property Owner Emails Note: The feasibility report was in the February 21, 2023 packet. BUDGETIMPACT The projects would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Projects 23-11A through 23-11L Mayor and Council Members March 7, 2023 Page 2 of 2 would be assessed on a unit basis based on each specific project. The Prairie Road project (City Project 23-15), from Bunker Lake Boulevard to Andover Boulevard and Andover Boulevard project (City Project 23-16), west of Crosstown Boulevard to Everland Fields are Municipal State Aid segments and MSA funding would be utilized on these projects along with assessments for each property based on front footage due to the limited number of accessible units for these projects. Unit and Front Foot assessment methods are identified in the City's Roadway Reconstruction Assessment Policy. ACTION REQUIRED The City Council is requested to hold a public hearing and order plans and specifications for Projects 23-11A Through 23-11L, 23-15 Prairie Rd. NW & 23-16 Andover Blvd. NW/2023 Mill & Overlay. Respectfully submitted, David D. Berkowitz Attachments: Resolution, Location Maps, Example Letter for each project to property owners regarding project scope and estimated assessment,' Public Hearing Notice and Examples of a Preliminary Assessment Amortization for each project -S Property Owner Emails`� CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NOS. 23-11A THROUGH 23-11 L./23-15 PRAIRIE ROAD NW & 23-16 ANDOVER BOULEVARD_ NW/2023 MILL & OVERLAY AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 022-23 of the City Council adopted on the 21 ST day of February, 2023, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 7th day of March 2023; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project Nos. 23-11 A-23-11 L/23-15/23-16. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 7th day of March , 2023, with Councilmembers resolution, and Councilmembers resolution was declared passed. ATTEST: Michelle Hartner— Deputy City Clerk voting in favor of the voting against, whereupon said CITY OF ANDOVER Sheri Bukkila - Mayor i PROJECT LOCATION MAP I PROJECT NAME: STREET MILL & OVERLAY LOCATION GREY OAKS liqw- --0 I -- �, # 23-11A (2023) 1Try AVE 0 255 510 Feet I 1 I munep atltwb aPP49 e v gyp. me op a aoa0e oam maxim ,�atn mat ee kaeeo uegma epeeet eue vnan; nla,<be ne otvasnana ea Il�ltlry b airy ertrs d MtiRgls Igeyl. �I:IG(51 Wu.4/n9limfe[alE'q/rKKrMp1CIVMa{ 4 1753 1732 40 m 1b40 15522 z � ' •. { Q Project Location Assessed Parcels Q Parcel Boundary Q City Limits C CITY y"O FU I N o Incorporated 1974 __ CI 93+19311 1'. J97ff ` 1968 956 9411938 ~ t ABY r 115661818 L 156121 1 oTd AVE 1 - tat l �I 115195900 It 15570?C155I0 11 YA, 815L155550505550. 5550 7 I 1 `r�aG► ,� Fh �. . 154TI1 LN - --• _ 154TH LN- "A t � � . 153RD to 15'HO TN e.d��a• B 0 255 510 Feet I 1 I munep atltwb aPP49 e v gyp. me op a aoa0e oam maxim ,�atn mat ee kaeeo uegma epeeet eue vnan; nla,<be ne otvasnana ea Il�ltlry b airy ertrs d MtiRgls Igeyl. �I:IG(51 Wu.4/n9limfe[alE'q/rKKrMp1CIVMa{ 4 1753 1732 40 m 1b40 15522 z � ' •. { Q Project Location Assessed Parcels Q Parcel Boundary Q City Limits C CITY y"O FU I N o Incorporated 1974 N PROJECT LOCATION MAP l if 2 3—�-11—B (2023 ) PROJECT NAME: STREET MILL & OVERLAY LOCATION: NORTH VALLEY RIDGE 1' 0 185 370 Feet --j I 1 I Q Project Location F. Assessed Parcels jC�jljT�Y �o ivj� mnnwnnmbmnreweKe OParcel Boundary CM City Limits •"''O•�'•` me°�°mm. mz �inwaoa," �tA� Incorporated 1974 aem mm m. �� asaced .� wom�: dxnfare dxQy r>e.r� �bme�o�. �.np r. Pr �i�*e"�tt rf"l.'4•..- }i. •t4=.� e.rc ean,e: wznn r:rs m f��'f1. ai ♦ir fitF+� _. r l. M/ '�{� . c• •�i '?.�6 ,Q•�i" tj /�ryt � •� ��r � 15114T15921 �O w�K�-r�y�;T.• i-. t .. I _-_ • �� i�:". I ,. , •'4'c[�y•a 'I r '� � �^r s,9.»mo}1i9 G v' __- _ 15887 O 15888 r. 15863 15860 15823 / 15860 15827 2339 2297 2273 K9R • f 2215 C EL is 2134 .r v� 2316 2290 2238 r c �•` 2266` 1w'+, _ n, 2212 J 1 l 0 185 370 Feet --j I 1 I Q Project Location F. Assessed Parcels jC�jljT�Y �o ivj� mnnwnnmbmnreweKe OParcel Boundary CM City Limits •"''O•�'•` me°�°mm. mz �inwaoa," Incorporated 1974 aem mm m. �� asaced .� wom�: dxnfare dxQy r>e.r� �bme�o�. Exhibit B1 wen: x: tarstwen:,�vw.mie.a^..� aternn�izozziw zou...., e.rc ean,e: wznn r:rs m PROJECT LOCATION MAP 1)3 „( PROJECT NAME: STREET MILL & OVERLAY LOCA1 ION: SILVER MEADOWS 17-7 i' `j� na. Ahk .. a� L •. � `�. �` I f j= ' r e .rry.•. _• I SR1AVE -<� X4C f•cpr1e.T4 r�,i�. r'lt • f , e. ' _ _ '• q, • �.,y,T M�, •tom?". .. _ + "-- ,:.R /1j `�[I�rf:•++ w- � it 1 '� � �`� . � �. ,jV �r,.a r�� ,♦ r`E � 'S.I I• i' �w ,1; - �%i' 'Yy�T M � w�l. � I•• it "Te �.. r .. .._ _ � •..M,+. M. d..: - - 71 2481 2435 l .1. r po-{. zsls ., r. 24-,, 76 1494 , rr rx •`�•. G .t. , -.�:. Ji33 6aS j. Fti r I ',•�� t �.� 16366 H3 DLN Ih.'_R: 2 I04 P \ .Y F • �n z •! 1 ,,..yyam� � • , > �. C I TY`R O I 0vLR Incorporated 1974 Exhibit C1 N" bA-Z-k� rIT' � � � .fy• Fn C,�CC at �aGdi Common, llY of Andv 0 210 420 Fee! I I Q Project Location Assessed Parcels mk+wkmeaeeamtaer< Parcel BoundaryCity Limits om, wM nepphq 9raEe amracy J aam mn me nze.e amuee repseu eue iAHY b sM ertoR s pnkSbG MfN. C I TY`R O I 0vLR Incorporated 1974 Exhibit C1 " PROJECT LOCATION MAP #23-IIG (2023) PROJECT NAME: STREET MILL & OVERLAY LOCATION: NATURES RUN L 145111 i i I I I � � L _ APoDOVER BLVD - - kND v2 J14 At 1 41 11456 - a'1' �,., �` I iil ; i 1449 l�F 1443IF, or ia4r;136 i J o a. - . _14 1 14423 1'.13 i:in13 • - � � � A . -- �r 193RD qy ,.j f .(< /,. ,'�\� • C_i'?T !'� . I' 'q;-.� 1439e J`f 1Jana � _—__ 1,1386 -'Z 14343 _ \ M'X'143sa 14 e3V' I_ T 1M:�% •.14325 In3s9 } ti w 143e1 O ♦ G Z� AL14320 19351 l 1435i3s, 142NDAVF �143i;3a ��a' i•''�'� i ,t' .. • !! �,1 yi' r �a. fh 141st W X 1 i PIP w fl, IS'• 7 Ilk 4 1 rI 0 162.5 325 Feet I I I Q Project Location ® Assessed Parcels f, /1 C ITO o f ,nn mmsnmaea rarmw�a Q Parcel Boundary City Limits ly t Incorporated 1974 I�eh fa Em/ mwiv vNaba Ibdn. 1,0: H. 1:51 GII N PROJECT LOCATION MAP #23 -SIH (2023) PROJECT NAME: STREET MILL & OVERLAY LOCATION: THE VILLAGE AT ANDOVER STATION tR IhK[ BLVD Yr. e �e 1� r b. L ^ i ♦. •'1 - U694:6136403638- r''- 6 6136323630 1363 336399 63 �q 1363119 G` L _ 13624:62267J3361� �' � 6i136146L.13610 13 -135 5 `13521 � _p " _L 53115135233519 - 136(136026003596 _ 4_:s 1359615195923590., A 13508 M� 1357613568:. 13556!3598 1353613628 13536'1'36 Y '.' ^• 13589 1357 13566 1355�•1359fi 1;53x13526 1313512'18502 13582 43b 113569 1355213599 1351 : 1 'q,. 3578 135321152 1857043563 1355013542 13530_!35.72 jiw ♦ 3l / i.• b• / <2 35TH A __ .¢• ^ 4f.` 115-1 Lr _ 1 ♦/` .+A —_ 134TF{ �, ,'► �, 1341 -HAVE 1 �' ,.z •Y f • - A . Jill oka H w ,.t�n ovEP"� m z+ej 0 140 280 Feet Q Project Location ® Assessed Parcels c 1 T Y O F me m,oc:an ra .r Q Parcel Boundary Q City Limits pivpmes aNy wM nuGPM Y+ae a¢vxY d �dm.,M=nww�ma�marc Incorporated 1974 aawi wt 9a feaiva 9mK� �t we YaUeW mr a'n ems ar m.gbs MN . Pom: n:1G+sIwM:rrowroJr+aleiq�MnLip�ctanpaWuluv_mu..pra oarc eapvme: )/eRou l:l6 aN PROJECT LOCATION MAP #23-11, (2023) PROJECT NAME: STREET MILL & OVERLAY LOCATION: TOWNHOMES OF WOODLAND CREEK I 15*.II^ - i I --- I', Tri AA ❑ G, ookC� I W I #: 0 140 280 Feet t I Q Project Location Assessed Parcels t^ .ne Poev nenmiam mrmrem�m to - Q City Limits !!!r• TMe" I #: 0 140 280 Feet t I Q Project Location Assessed Parcels t^ .ne Poev nenmiam mrmrem�m Q Parcel Boundary Q City Limits ll O TMe" Incorporated 1974 mm wane we.e: dpkka Rp6mlteue I W Iety is ary enm a omslae MW. Exhibit 11 PoN: N:IGf51WwYIM IlnlxvlE/q�MengICINmbIMII1CM_i0ywpx Osm BPo,fIO: L8/Se]J S:SS M PROJECT LOCATION MAP #23-11, (2023) PROJECT NAME: STREET MILL & OVERLAY LOCATION: WOODLAND CREEK GOLF VILLAS \lit Ilk- 4wi, rrk 77 1. t 3342 4 183RD • •� E t r -. 3302 3292 3282 3273 3262 3252 242 Aa•"b�, : 1, j Y _ .A 142ND A40 � E — a I _ a r. x •� .a "fe:. �y at ES 1, a om oA. ( Ando 0 162.5 325 Feel I I I Q Project Location Assessed Parcels C r T mx m.rema�e ,a Q Parcel Boundary Q City Limits V L. McEad.1M em adv aoa rates Incorporated 1974 PoM: X:1GlSIWa�aMl✓n.Mml6giMu4g1U/Nap[110]SIUP 3NLEq Oan Ea/vttc': LB/10i)1:il IX N PROJECT LOCATION MAP #23-LIK (2023) PROJECT NAME: STREET MILL & OVERLAY LOCATION. KIMBERLY OAKS At rT fr:fr.',P iy.., F:' • ��.0 r`r4 `, , •L� ry1 ° F ^00.r. kms' ,,4 N c_ o 16578 - �_ F4^ L least *1e . 1 T LN • 6 9S ♦ .r,M�� •.., r wazo — �'�.: z , r rM„F p zzss NC •C 4e.0 J .n l� 64SH VE � E} IFY Y� n 163 D L 163RD LN 2�9a 2332 2374 r _ �•Lim t" ftp"'' v.•*'�. Aa �."'' - - - -- -- .'�+ � ..'"A"ffi > ,.:� �d# • ,ft`s VK' . �• e �ryj�]„ J]- 0 210 420 Feet t I Q Project Location 0 Assessed Parcels u l r r a F me maf eno-nam ramiw�a Q Parcel Boundary Q City Limits NDL E wv� mry wm rKcwro v+aF �FF�v � Me Nd. MW d MdO.v Ma rc[ nuM Incorporated IooWm; meekre neuy zmn�a m Exhibit K1 V.N: X:1G/SlWark:mNm:ec6lErw:mMmlClMlx¢INI}IIC(1 IDiL.ax 4.n AwW. }B/}O}] } ]O vX N^ PROJECT LOCATION MAP #23-16 (2023) PROJECT NAME: STATE AID ROUTES / MILL & OVERLAY LOCATION: ANDOVER BLVD (WEST OF CROSSTOWN BLVD) 1V[ 4 — -.i • I I _ _a•. a1y-.tRa�} r 0 280 560 Feet I t I llik mxpk Nt M, pbvW a Wn� kw. aa/ ky ma{4V9 gtlea¢ Mkk, ma eam, mear aamwam na�x W m mat me km.es amMtet apceit ele txaau: me.r emeava:sura vaN: M:IGf51Wan:l�g1/m.Mblbgi�m/MICIvvaP vt y / / 7• k. n. . y A. Ilk '�M, - Q Project Location L] Assessed Parcels cI TT v oF Q Parcel Boundary Q City Limits AND I E Incorporated 1974 Exhibit N1 ]IGP_3032 apn MZEaPorud: 1/]UM]J 11:tl M1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11A, 2023 Mill & Overlay/Grey Oaks Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $280.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz(a-)andovermn.gov or Jason Law at (763) 767-5130 or by email at I.law(a�andovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11B, 2023 Mill & Overlay/North Valley Ridge Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $1,270.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz(a)andovermn.gov or Jason Law at (763) 767-5130 or by email at l.law(@andovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11C, 2023 Mill & Overlay/Silver Meadows Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $3,250.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitzCilandovermn.gov or Jason Law at (763) 767-5130 or by email at i.law�andovermngov. i` Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11 D, 2023 Mill & Overlay/Constance Corners Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to;your parcel and as identified in the feasibility report, your estimated assessment is $930.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz _andovermn.gov or Jason Law at (763) 767-5130 or by email at i.law andovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11E, 2023 Mill & Overlay/Millers Woods 1St & 2nd Additions Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $990.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz (Dandovermn.gov or Jason Law at (763) 767-5130 or by email at i.law(a�andovermn.aov. Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator ANLb Y O F6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11F, 2023 Mill & Overlay/Barners Rolling Oaks 2nd Addition Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $2,700.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz(cD-andovermn.gov or Jason Law at (763) 767-5130 or by email at I.law(a)andovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator ANL6 Y O F6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11G, 2023 Mill & Overlay/Nature's Run Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $540.00/unit for street mill and overlay. Enclosed is a public hearing notice for the �?roposed project. If you have any questions, feel free to contact me at (763) 767-5133 or: by email at d.berkowitzanandovermn.gov or Jason Law at (763) 767-5130 or by email at Llawo_andovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11 H, 2023 Mill & Overlay/Village at Andover Station Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $260.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz@andovermn.gov or Jason Law at (763) 767-5130 or by email at I.law(a)andovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator Y 0 F 0 ` V E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-111, 2023 Mill & Overlay/Townhomes of Woodland Creek Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to'your parcel and as identified in the feasibility report, your estimated assessment is $1,020.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz(a)-andovermn.aov or Jason Law at (763) 767-5130 or by email at i.law(a1andovermn.gov. Sincerely, CITY OF ANDOVER David D. I erkowltz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11J, 2023 Mill & Overlay/Woodland Creek Golf Villas Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $1,250.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz(a-andovermn.gov or Jason Law at (763) 767-5130 or by email at i.law(a�andovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11 K, 2023 Mill & Overlay/Kimberly Oaks Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $2,710.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz(a)-andovermn.gov or Jason Law at (763) 767-5130 or by email at I.law(g�andovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowltz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator ANL66W^� 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-11L, 2023 Mill & Overlay/Barnes Rolling Oaks, Smiths Rolling Oaks & Easterly Neighborhood Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project would be funded from the City's Road & Bridge Fund with twenty-five percent (25%) of the total project costs for the roadway improvements to be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Based on the proposed improvements relative to your parcel and as identified in the feasibility report, your estimated assessment is $2,420.00/unit for street mill and overlay. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz(c)_.andovermn.gov or Jason Law at (763) 767-5130 or by email at i.lawaandovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz, PE Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-15, 2023 Mill & Overlay/Prairie Road NW Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual, twenty-five percent (25%) of the total street related project costs would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadway being improved. The remaining seventy-five percent (75%) of the street related costs will be funded through the City's Municipal State Aid funds. Based on the proposed improvements relative to your parcel (based on $9.00/front foot) and as identified in the feasibility report, your estimated assessment is $4,557.60 for street reconstruction. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz c(D.andovermn.gov or Jason Law at (763) 767-5130 or by email at j.lawaandovermn.gov. Sincerely, CITY OF ANDOVER (--%. D David D. Berkowitz, Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 22, 2023 Re: Project No. 23-16, 2023 Mill & Overlay/Andover Boulevard NW Public Hearing Notice Dear Property Owner: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 2023 Mill & Overlay. Improvements would consist of reclaiming the bituminous wearing course, minor curb and pedestrian ramp repairs (if applicable to your area) and paving a new bituminous wearing course. The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual, twenty-five percent (25%) of the total street related project costs would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadway being improved. The remaining seventy-five percent (75%) of the street related costs will be funded through the City's Municipal State Aid funds. Based on the proposed improvements relative to your parcel (based on $10.90/front foot) and as identified in the feasibility report, your estimated assessment is $3,161.00 for street reconstruction. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133 or by email at d.berkowitz(a_)andovermn.gov or Jason Law at (763) 767-5130 or by email at i.lawaandovermn.gov. Sincerely, CITY OF ANDOVER David D. Berkowitz, P Director of Public Works/City Engineer Encl. cc: Mayor & City Council James Dickinson, City Administrator NDOVE g.; 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NOS. 23-11A-1-123-15/23-16 2023 MILL & OVERLAY NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, March 7, 2023 at 7:00 PM to consider construction of the following improvements: 2023 Mill & Overlay Project Nos. 23 -11A -U23-15/23-16 The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described area: parcels located within Bluebird Street NW from Hanson Boulevard NW to Crosstown Boulevard NW. The estimated assessment rate based on specific area is as follows: Grey Oaks (23-11A) North Valley Ridge (23-11 B) Silver Meadows (23-11C) Constance Corners (23-11 D) Miller's Woods 1st & 21d Addns. (23-11 E) Barnes Rolling Oaks 2nd Addition (23-11 F) Nature's Run (23-11 G) Village at Andover Station (23-11 H) Townhomes of Woodland Creek (23-111) Woodland Creek Golf Villas (23-11J) Kimberly Oaks (23-11 K) Barnes Rolling Oaks, Smith's Rolling Oaks & Easterly Neighborhood (23-11 L) Prairie Road NW (23-15) Andover Boulevard NW (23-16) $280.00 / unit for Street Mill and Overlay $1,270.00 / unit for Street Mill and Overlay $3,250.00 / unit for Street Mill and Overlay $930.00 / unit for Street Mill and Overlay $990.001 unit for Street Mill and Overlay $2,700.00 / unit for Street Mill and Overlay $540.00 / unit for Street Mill and Overlay $260.00 / unit for Street Mill and Overlay $1,020.00 / unit for Street Mill and Overlay $1,250.00 / unit for Street Mill and Overlay $2,710.00 / unit for Street Mill and Overlay $2,420.00 / unit for Street Mill and Overlay $9.00 / front foot for Street Mill and Overlay (Assessments range from $1,341.90 to $4,557.60) $10.00 / front foot for Street Mill and Overlay (Assessments range from $1,090.00 to $23,462.25) Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER licartner —eputy City Clerk Publication Dates: February 24 & March 3, 2023 (Anoka Union) CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11A Grey Oaks Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 280.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 63.78 2024 2025 2026 2027 2028 TOTAL Principal $ 51.18 $ 53.48 $ 55.89 $ 58.40 $ 61.05 $ 280.00 Interest 12.60 10.30 7.89 5.38 2.73 38.90 Total $ 63.78 $ 63.78 $ 63.78 $ 63.78 $ 63.78 $ 318.90 Principal Balance: $ 228.82 $ 175.34 $ 119.45 $ 61.05 $ NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11B North Valley Ridge Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 1,270.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 289.30 2024 2025 2026 2027 2028 Principal $ 232.15 $ 242.60 $ 253.51 $ 264.92 $ 276.82 Interest 57.15 46.70 35.79 24.38 12.48 Total $ 289.30 $ 289.30 $ 289.30 $ 289.30 $ 289.30 Principal Balance: $ 1,037.85 $ 795.25 $ 541.74 $ 276.82 $ NOTE: Interest will start accruing from the date the special assessment is adopted. TOTAL $ 1,270.00 $ 1,446.50 CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11C Silver Meadows Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 3,250.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 740.32 2024 2025 2026 2027 2028 Principal $ 594.07 $ 620.80 $ 648.74 $ 677.93 $ 708.46 Interest 146.25 119.52 91.58 62.39 31.86 Total $ 740.32 $ 740.32 $ 740.32 $ 740.32 $ 740.32 Principal Balance: $ 2,655.93 $ 2,035.13 $ 1,386.39 $ 708.46 $ NOTE: Interest will start accruing from the date the special assessment is adopted. TOTAL $ 3,250.00 $ 3,701.60 CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11D Constance Corners Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 930.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 211.85 2024 2025 2026 2027 2028 TOTAL Principal $ 170.00 $ 177.65 $ 185.64 $ 194.00 $ 202.71 $ 930.00 Interest 41.85 34.20 26.21 17.85 9.14 129.25 Total $ 211.85 $ 211.85 $ 211.85 $ 211.85 $ 211.85 $ 1,059.25 Principal Balance: $ 760.00 $ 582.35 $ 396.71 $ 202.71 $ NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11 E Millers Woods 1st & 2nd Additions Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 990.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 225.51 2024 2025 2026 2027 2028 Principal $ 180.96 $ 189.10 $ 197.61 $ 206.51 $ 215.82 Interest 44.55 36.41 27.90 19.00 9.69 Total $ 225.51 $ 225.51 $ 225.51 $ 225.51 $ 225.51 Principal Balance: $ 809.04 $ 619.94 $ 422.33 $ 215.82 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. TOTAL $ 990.00 $ 1,127.55 CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11 F Barnes Rolling Oaks 2nd Addition Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 2,700.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 615.04 2024 2025 2026 2027 2028 Principal $ 493.54 $ 515.75 $ 538.96 $ 563.21 $ 588.54 Interest 121.50 99.29 76.08 51.83 26.50 Total $ 615.04 $ 615.04 $ 615.04 $ 615.04 $ 615.04 Principal Balance: $ 2,206.46 $ 1,690.71 $ 1,151.75 $ 588.54 $ NOTE: Interest will start accruing from the date the special assessment is adopted. $ 2,700.00 375.20 $ 3,075.20 CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11G Natures Run Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 540.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 123.01 2024 2025 2026 2027 2028 TOTAL Principal $ 98.71 $ 103.15 $ 107.79 $ 112.64 $ 117.71 $ 540.00 Interest 24.30 19.86 15.22 10.37 5.30 75.05 Total $ 123.01 $ 123.01 $ 123.01 $ 123.01 $ 123.01 $ 615.05 Principal Balance: $ 441.29 $ 338.14 $ 230.35 $ 117.71 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11H Village at Andover Station Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 260.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 59.23 2024 2025 2026 2027 2028 TOTAL Principal $ 47.53 $ 49.67 $ 51.90 $ 54.24 $ 56.66 $ 260.00 Interest 11.70 9.56 7.33 4.99 2.57 36.15 Total $ 59.23 $ 59.23 $ 59.23 $ 59.23 $ 59.23 $ 296.15 Principal Balance: $ 212.47 $ 162.80 $ 110.90 $ 56.66 $ NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-111 Townhomes of Woodland Creek Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 1,020.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 232.35 2024 2025 2026 2027 2028 TOTAL Principal $ 186.45 $ 194.84 $ 203.61 $ 212.77 $ 222.33 $ 1,020.00 Interest 45.90 37.51 28.74 19.58 10.02 141.75 Total $ 232.35 $ 232.35 $ 232.35 $ 232.35 $ 232.35 $ 1,161.75 Principal Balance: $ 833.55 $ 638.71 $ 435.10 $ 222.33 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11J Woodland Creek Golf Villas Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 1,250.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 284.74 2024 2025 2026 2027 2028 Principal $ 228.49 $ 238.77 $ 249.52 $ 260.75 $ 272.47 Interest 56.25 45.97 35.22 23.99 12.27 Total $ 284.74 $ 284.74 $ 284.74 $ 284.74 $ 284.74 Principal Balance: $ 1,021.51 $ 782.74 $ 533.22 $ 272.47 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. $ 1,250.00 173.70 $ 1,423.70 CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11 K Kimberly Oaks Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 2,710.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 617.32 2024 2025 2026 2027 2028 TOTAL Principal $ 495.37 $ 517.66 $ 540.96 $ 565.30 $ 590.71 $ 2,710.00 Interest 121.95 99.66 76.36 52.02 26.61 376.60 Total $ 617.32 $ 617.32 $ 617.32 $ 617.32 $ 617.32 $ 3,086.60 Principal Balance: $ 2,214.63 $ 1,696.97 $ 1,156.01 $ 590.71 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-11L Barnes Rolling Oaks, Smiths Rolling Oaks & East Area Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 2,420.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 551.26 2024 2025 2026 2027 2028 TOTAL Principal $ 442.36 $ 462.27 $ 483.07 $ 504.81 $ 527.49 $ 2,420.00 Interest 108.90 88.99 68.19 46.45 23.77 336.30 Total $ 551.26 $ 551.26 $ 551.26 $ 551.26 $ 551.26 $ 2,756.30 Principal Balance: $ 1,977.64 $ 1,515.37 $ 1,032.30 $ 527.49 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-15 Prairie Road Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 1,341.90 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 305.67 2024 2025 2026 2027 2028 TOTAL Principal $ 245.28 $ 256.32 $ 267.86 $ 279.91 $ 292.53 $ 1,341.90 Interest 60.39 49.35 37.81 25.76 13.14 186.45 Total $ 305.67 $ 305.67 $ 305.67 $ 305.67 $ 305.67 $ 1,528.35 Principal Balance: $ 1,096.62 $ 840.30 $ 572.44 $ 292.53 $ NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-15 Prairie Road Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 4,557.60 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 1,038.18 2024 2025 2026 2027 2028 TOTAL Principal $ 833.09 $ 870.58 $ 909.75 $ 950.69 $ 993.49 $ 4,557.60 Interest 205.09 167.60 128.43 87.49 44.69 633.30 Total $ 1,038.18 $ 1,038.18 $ 1,038.18 $ 1,038.18 $ 1,038.18 $ 5,190.90 Principal Balance: $ 3,724.51 $ 2,853.93 $ 1,944.18 $ 993.49 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-16 Andover Blvd Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 1,090.00 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 248.29 2024 2025 2026 2027 2028 Principal $ 199.24 $ 208.21 $ 217.58 $ 227.37 $ 237.60 Interest 49.05 40.08 30.71 20.92 10.69 Total $ 248.29 $ 248.29 $ 248.29 $ 248.29 $ 248.29 Principal Balance: $ 890.76 $ 682.55 $ 464.97 $ 237.60 $ NOTE: Interest will start accruing from the date the special assessment is adopted. $ 1,090.00 151.45 $ 1,241.45 CITY OF ANDOVER Special Assessment Roll DATE: March 7, 2023 PROJECT: 23-16 Andover Blvd Mill & Overlay PIN: LOT: BLOCK: Address: Street Reconstruction $ 23,462.25 Interest Rate: 4.50% Number of Payments: 5 Annual Payment: $ 5,344.50 2024 2025 2026 2027 2028 TOTAL Principal $ 4,288.70 $ 4,481.69 $ 4,683.37 $ 4,894.12 $ 5,114.37 $ 23,462.25 Interest 1,055.80 862.81 661.13 450.38 230.13 3,260.25 Total $ 5,344.50 $ 5,344.50 $ 5,344.50 $ 5,344.50 $ 5,344.50 $ 26,722.50 Principal Balance: $ 19,173.55 $ 14,691.86 $ 10,008.49 $ 5,114.37 $ - NOTE: Interest will start accruing from the date the special assessment is adopted. Dave Berkowitz From: Ty Schildhauer <tyschildhauer@yahoo.com> Sent: Thursday, March 02, 2023 8:51 AM To: Dave Berkowitz Subject: Project No. 23-11 K, 2023 Mill & Overlay/Kimberly Oaks IYou don't often get email from tyschildhauer@yahoo.com. Learn why this is important EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when clicking hyperlinks, downloading pictures or opening attachments. Dear Mr. Berkowitz, I have received your letter in regards to the 2023 Mill and Overlay project for Kimberly Oaks. I have the following concerns about the project. 1 -The project is listed as an improvement when it is really just regular road maintenance. I don't feel that an assessment should be used for such things as regular road maintenance. It is my understanding that an improvement, which the property owners should be assessed for are as follows: building the initial road, adding city water and sewer, widening the road, adding curb and gutter, not just regular repair or replacement of the road surface itself. We all pay taxes based on the size of our lot and value of our property. I feel that the value that we pay is equitable in relation to smaller lots paying less in taxes and larger lots paying more. I don't understand how an assessment for road maintenance is justified in this case to make it equitable among property owners. 2 - The road surface in Kimberly Oaks is less than 20 years old and is still in great condition with only certain high wear spots in the road that need maintenance. Is there a more cost effective solution to only do spot repair and reduce the cost of the project? I am interested to know how the decision was made to do a complete Mill and Overlay vs. just some spot repair in high wear areas. 3 - There is some fairly significant damage to a cul-de-sac road surface in the development that was a result of heavy equipment from a recent home build and I am concerned that the need to do the Mill and Overlay project was, in part a result of this damage. If this is the case, the builder should be held responsible for the damage that was done to the road surface, not the city or the homeowners. Thank you, Ty Schildhauer 2255 164th Ave NW Andover, MN 55304 Kimberly Oaks Resident 23-1111, Dave Berkowitz From: Dave Berkowitz Sent: Thursday, March 02, 2023 11:38 AM To: Tim Barten Cc: Jason Law; James Dickinson Subject: RE: Project No. 23-11- Kimberly Oaks Mill & Overlay Tim, Thank you for the email. My response to your questions is below and I will provide this email to the City Council for their information. Thank You David D. Berkowitz, P.E. City of Andover Director of Public Works/City Engineer 763-767-5133 From: Tim Barten <tjb_web@msn.com> Sent: Thursday, March 02, 2023 10:31 AM To: Dave Berkowitz <D.Berkowitz@andovermn.gov> Subject: Project No. 23-11- Kimberly Oaks Mill & Overlay IYou don't often get email from tjb web aOmsn.com. Learn why this is important EXTERNAL EMAIL ALERT: This message originated from outside the City of Andover email system. Use Caution when clicking hyperlinks, downloading pictures or opening attachments. Hello David, I'm a resident in the Kimberly Oaks neighborhood and have a few questions regarding the Mill and Overlay project: 1. How is it that this work is considered an improvement? The City considers routine maintenance for roadways as chip seal, crack fill and pothole patching. A mill & overlay is considered an improvement based on complete removal (mill) of the wear course and replacement (overlay). We've had roads, curbs and gutters since this neighborhood was established and this is no "Improvement". 2. Based on the first questions, why is this being address via a special assessment rather than this being addressed via base property tax for routine maintenance? 25% of the total project cost is assessed to properties to mitigate the disparity between large and small lots throughout the City. 3. We've been in this neighborhood since the beginning (essentially) in 2005-2006. Why is this the first time we're performing this maintenance? Past maintenance activities for Kimberly Oaks are as follows: In 2008 the roads were crack sealed, and chip sealed, 2018 crack seal followed up by 2019 chip seal 4. What is the useful life for this maintenance? This improvement is expected to prolong the life of the pavement 15 to 20 years before a full reconstruction would be considered. 5. What objective criteria are used to make the determination that this maintenance is necessary? Condition of pavement and existing life of the road is the criteria used in the determination. The ideal time to mill and overlay a road to prolong its life is between 15-20 years before the structure of the road completely fails. If you allow the road to go beyond that time and structural failure occurs, then the only improvement option is a full depth reclamation which is as much as 3 times the cost. Kimberly Oaks development was paved in 2005 making it a great candidate for this type of improvement. I'm going to tryto attend the meeting next week, however, I'm not certain that I'll be able to join. Thank you for your time and consideration of these questions. Regards, Tim Barten 763-443-6223 Sent from Windows Mail 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report March 7, 2023 61 Administration & Department Heads present at the meeting will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. City Department Activities 2. Update on Development/CIP Projects 3. Legislative items 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made.