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HomeMy WebLinkAboutDecember 1, 2022C I T 'Y .JL0 F N- OVE R#t 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting December 01, 2022 6:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10-20-22) 4. Agenda Approval 5. Outstanding Items 6. Other Items or Updates 7. Chairs Report 8. Adjournment 6:15 P.M. or Shortly After Workshop Session A. Discuss Meeting Frequency and Content B. Discuss Programming for 2023 PARKAND RECREATION COMMISSION MEETING — OCTOBER 20, 2022 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Lindahl on October 20, 2022, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present Commissioners Absent: Also Present: RESIDENT FORUM Chairperson Jim Lindahl, Commissioners Kristin Lackie, Tracy Strombeck, Reuben Ustimchuck, Jake Widmyer Sophia Newton and Shane Stenzel Parks & Streets Operations Manager, Jason Baumunk Associate Planner, Jake Griffiths City Administrator, Jim Dickinson Others No one present for Open Forum. APPROVAL OF MINUTES August 4, 2022, Regular Meeting Motion by Lackie, seconded by Ustimchuck, to approve the August 4, 2022, Regular Meeting minutes as presented. Motion passed 3 ayes, 2 present (Strombeck and Widmyer), and 2 absent (Newton and Stenzel). August 18, 2022, Workshop Meeting Motion by Widmyer, seconded by Lackie, to approve the August 18, 2022, Workshop Meeting minutes as presented. Motion passed 5 ayes, 2 absent (Newton and Stenzel). APPROVAL OFAGENDA Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2022 Page 2 Motion by Strombeck, seconded by Lackie, to approve the agenda as presented. Motion passed 5 ayes, 2 absent (Newton and Stenzel). COMMUNITY CENTER 3RD QUARTER REPORT/ADMINISTRATION The Park and Recreation Commission is requested to hear a presentation on the 3`d Quarter performance of the Andover Community Center. City Administrator Dickinson summarized the 3`d Quarter Report as presented in the staff report. He stated revenue is slightly ahead of budget due to field house rentals and vending. Mr. Dickinson noted that ice rental revenue is down primarily because neighboring ice arenas are fully operational. He stated expenses are slightly ahead of budget. Mr. Dickinson summarized Community Center programs and activities. He announced the Minnesota Hockey Hall of Fame women's game on November 7 with the University of Minnesota and St. Cloud State. The field house will be used for voting for two precincts. The new concession vendor has been well received. Commissioner Strombeck asked for utilization rates for the next report. Mr. Dickinson stated due to the new software a current report wasn't available, but one should be ready for next quarterly update. Commissioner Lackie asked which non-profit would receive the donation from the Minnesota Hockey Hall of Fame game. Dickinson stated Youth First will receive the donation. Commissioner Strombeck asked if other facilities charged the City for voting. Mr. Dickinson stated the City is normally not charged anything for precinct locations. PARK DEDICATION IMPROVEMENT FUND 3" QUARTERLYREPORT/FINANCE The Parks and Recreation Commission is requested to receive a report on the Park Dedication Improvement Fund for the third quarter. Parks & Streets Operations Manager Baumunk stated the Park Dedication Fund has taken in $1.3 million this year. SHERIFF'S REPORT — 3RD QUARTER The Park and Recreation Commission is requested to receive the Anoka County Sheriff's Department report for calls to Andover Parks for the third quarter of 2022. Parks & Streets Operations Manager Baumunk reviewed the Sheriff s report. PRELIMINAR Y PLA T REVIEW LEGACYAT PETERSEN FARMS The Parks and Recreation Commission is requested to review the pre -plat for Legacy at Petersen Farms and make a recommendation on Park Dedication requirements. Associate Planner Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2022 Page 3 Griffiths identified the location of the development and stated there will be 33 rural lots. The developer proposed deeding 31 acres in open space to the City. The City Council requested 46 acres. Mr. Griffiths stated the Commission should consider if 46 acres of open space should be required. Commissioner Strombeck asked what type of land the City is getting. Mr. Griffiths explained the land is upland, wetland, and flood plain. Commissioner Lackie asked if the woodchip trail was feasible. Mr. Griffiths stated there is a narrow strip of land that may work to connect the development to the City trail system. The trail wouldn't be completed until future phases of the development occur. Darren Lazan, Landform, came forward and stated this is phase 3 and uses low impact design standards. He stated the plan is to have a 3-mile loop that connects the development to Martins Meadows. Mr. Lazan explained the woodchip trail is feasible and they have installed one in phase 1. Mr. Lazan stated the development can deed the land to the City, however, they would like to keep it natural and not build a groomed park. He explained the Petersen family wants to preserve their heritage and may have benches and interpretive signs along the trail. Mr. Lazan stated the trail can be maintained by the HOA or deeded to the City and maintained by the City. Mr. Lazan stated there is 31.3 acres in open space with 13.2 acres of upland. Chairperson Lindahl asked Mr. Lazan if he sees the need for a park in the development. Mr. Lazan explained their vision is for passive open space and not a developed park. Chairperson Lindahl stated he doesn't see a need for a neighborhood park. Mr. Lazan noted that residents are installing amenities on their lots. Commissioner Widmyer asked for the purpose of the community space in the next phase. Mr. Lazan stated there are three utility buildings the Petersen family wanted to keep and be used as a community space/buildings. He noted the silo will be preserved and branded. Commissioner Strombeck stated she has heard that residents do want a park in the development and suggested a pavilion and small play structure. Mr. Lazan identified some areas where a shelter could be installed and will explore options for a park. Commissioner Lackie suggested using the community space for a park. Mr. Lazan agreed with Commissioner Lackie and identified a space where a passive park could be constructed adjacent to the silo and buildings. Mr. Lazan asked the Commission to decide if the City will take ownership of the open space or if it will remain in the HOA. Chairperson Lindahl recommended having the Council make the Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2022 Page 4 decision. Mr. Griffiths explained staff are looking for a formal recommendation on park dedication requirements. Commissioner Widmyer and Chairperson Lindahl stated they supported cash in -lieu of land. Commissioner Strombeck stated she is hesitant to decide because it is a hypothetical and can change. She stated the plan has changed significantly from phase to phase and the streets are all different widths. Mr. Lazan stated Inca Street is wider to accommodate the City's desire for an MSA route and all other roads are the same width. Motion by Widmyer, seconded by Lackie, to recommend cash in -lieu of land for park dedication requirements. Motion passed 5 ayes, 2 absent (Newton and Stenzel). OUTSTANDING ITEMS 1. Completed Projects: Strootman playground installed through a community build. Prairie Knoll playground was installed by staff. Oak Bluffs basketball court is complete. Pine Hills North and South parking lot is complete. 2. On -going Projects: Prairie Knoll hockey rink was replaced. 3. On -Hold Projects: Bike/Youth Trail 4. Updates from Previous Meetings: a. Movie in the Park (Encanto) successful with around 250-300 attendees. b. Playground Replacement Cost Study • Equipment cost — 45% increase from 5 years ago • Wood fiber mulch — 60% increase from 5 years ago • Freight — 30% increase from 5 years ago 5. Other Items of Interest: • Pedestrian Trails: i. Kelsey Round Lake Park Trail — test piles will be done and then design work. ii. Trail Segment 1 - Crosstown Boulevard to 159th Ave — working on design and easement acquisition. iii. Coon Creek Restoration Project - completed 6. Parks Maintenance Update: presented in the staff report. CHAIR'S REPORT Commissioner Lackie thanked park staff for going above and beyond in keeping the parks in good shape. Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2022 Page S ADJOURNMENT Motion by Strombeck, seconded by Widmyer, to adjourn the meeting at 7:05 p.m. Motion passed unanimously. Respectfully Submitted, Shari Kunza, Recording Secretary Timesaver OffSite Secretarial, Inc. ;Valm ION ,* 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 5.Outstanding Items DATE: December 1, 2022 Current items as of 11/23/2022 COMPLETED PROJECTS ON -GOING PROJECTS — • Prairie Knoll Hockey Rink Replacement — Parks staff has the rink built and it looks great. They have some finish grade work inside the rink. The work for the fencing above the boards has started and should be finished well before we expect the rinks to be open for the season. ON -HOLD PROJECTS — UPDATES FROM PREVIOUS MEETINGS • Park Related Field Use Fees — A final draft of the updated Field Use Policy and Fee Schedule is almost complete and will be brought to the Park and Recreation Commission when it is finished. OTHER ITEMS OF INTEREST — • Update of Pedestrian Trails: ❖ 2023 -- Kelsey Round Lake Park Trail. Test piles were completed, and design will begin on the boardwalk replacement soon. This will be similar to the boardwalk along Crosstown Blvd installed on helical piers. ❖ Trail Segment 1 - Crosstown Boulevard to 1591h Ave. Engineering staff is currently working through the design and easement acquisition with the property owners. If easement acquisition goes well, construction will occur in 2023. This trail was planned to connect from Xeon and Crosstown Blvd. to 1591h Ave and Crosstown Blvd. Council direction is to build the trail on the south side of Crosstown Blvd from Bluebird St to Prairie Rd, then north up Crosstown Blvd on the east side to 159th Ave. • Outdoor Ice Rinks — Staff is planning on starting to flood the outdoor ice rinks 12/4/22, weather permitting. Three staff will switch to working overnights at that time to flood throughout the night, and daytime staff will continue to flood as they are able. If the weather holds, we should have all the rinks open before the Christmas break If you have any questions or comments regarding any of the items mentioned above, or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 10/21 /22 • Trash and recycling at all locations was serviced. • Irrigation winterization was worked on all week. Blowouts and RPZ removal/winterization. • Aeration of some of the athletic turf was performed. • Summer equipment is being cleaned and prepped for winter storage. • Manager attended Park & Recreation Commission meeting and workshop. 10/28/22 • Trash and recycling at all locations was serviced. • Irrigation winterization was worked on all week. Blowouts and RPZ removal/winterization. • Aeration of some of the athletic turf was finished • Leaf pick-up in the parks has started. • The change -over was done of the summer and winter equipment in the main shop and cold storage. 11 /4/22 • Trash and recycling at all locations was serviced. • Irrigation winterization was finished this week. Blowouts and RPZ removal/winterization. Some areas will be blown out a 2nd time to ensure all water is out of the system. • Leaf pick-up in the parks continued. • Repairs are being made on the outdoor hockey rinks. Broken boards and post replacements. 11/11/?1 • Trash and recycling at all locations was serviced. • Leaf pick-up in the parks continued. • Repairs are being made on the outdoor hockey rinks. Broken boards and post replacements. • Moved bleachers in and back out of the Community Center for the US Hockey Hall of Fame game. • Staff had annual reviews. 11/18/22 • Most of the week was spent in Snow and Ice Control. • Main trails were around the schools were plowed multiple times this week. • The rest of the trails are being worked on after the main trails are finished. • Two trail machines had mechanical problems, so we only had one machine out working. Respectfully submitted, Jason Baumunk MMMUME Loro 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: A. Discuss Meeting Frequency and Content DATE: December 1, 2022 INTRODUCTION The Park and Recreation Commission is requested discuss the frequency of the Park and Recreation meeting, and what content they would like to see at the meetings. DISCUSSION Currently, staff is scheduling Park and Recreation meeting based on time sensitive items that need to be discussed. These items include but are not limited to CIP items, Park Dedication determinations, Quarterly Reports, and Field Schedule or Tournament conflicts or requests. Items that do not need an immediate discussion are being held until there is more items to fill a meeting agenda. ACTION REQUIRED Staff is looking for direction from the Park & Recreation Commission as to how they want to proceed going forward with scheduling of meetings. This includes what type of content justifies holding a regularly scheduled meeting, and what items the Commission would like brought forward for discussion. Respectfully submitted, Jason Baumunk Attachments: NDOVER*, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: B. Discuss Programing for 2023 DATE: December 1, 2022 INTRODUCTION The Park and Recreation Commission is requested discuss programming possibilities for 2023. DISCUSSION The Park & Recreation Commission has expressed interest in more programming in our park system. The City Council has allocated money in the budget for programming opportunities. Staff needs early direction from the Commission on what events they are intending to do in 2023. With no dedicated recreation personal, staff needs time to make decisions on how the events will be managed, planned, and staffed. ACTION REQUIRED Staff is looking for direction from the Park & Recreation Commission on what events they would like to commit to doing for 2023. Respectfully submitted, Jason Baumunk Attachments: