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HomeMy WebLinkAboutOctober 20, 20221685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting October 20, 2022 6:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (08-04-22) (08-18-22) 4. Agenda Approval 5. Community Center 3rd Quarter Report/Administration 6. Park Dedication Improvement Fund 3rd Quarterly Report/Finance Department 7. Sheriff's Report 3rd Quarter 8. Preliminary Plat Review Legacy at Peterson Farms 9. Outstanding Items 10.Other Items or Updates 11. Chairs Report 12.Adjournment 7:00 P.M. or Shortly After Workshop Session A. Discuss Park Related Fees 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Parks & Recreation Commission ROM: Jim Dickinson, City Administrato SUBJECT: September 2022 Andover Community Ce Update -5 DATE: October 20, 2022 INTRODUCTION: Attached for Commission review is the Andover Community Center (ACC) Budget Summary Report for Budget Year 2022. The reports reflect activity through September 2022, comparative data with September 2021 and the entire year of 2021. September 2022 Financials Coming off 2020 imposed COVID restrictions shutting down the entire facility mid -March of 2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC operated at near full capacity for close to twelve months in 2021 making current year (2022) activities comparable to the previous year. 2022 Revenues are just slightly ahead in comparison to 2021, this is due to assorted reasons attributed to turf usage vs ice, fieldhouse usage, vending machine use and payment timing. Ice Rental to date is less in 2022 versus 2021 primarily due to the Sports Complex ice was not converted to turf in 2021. The 2022 expenses are ahead of 2021 primarily in salaries and operating costs. 2022 Full capacity reflects additional utility costs and hiring challenges which required the use of more full-time staffing overtime hours rather than the use of part-time staffing for the first three month of 2022. In addition, 2022 has a Capital Outlay line item where 2021 did not. Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the reporting previously provided to the ACC Advisory Commission. This report also provides history on debt service payments and the property tax levy assigned to debt and operations. Aueust/September 2022 FACILITY UPDATE: Please refer to the attached ACC Facility Update for Major Events and monthly Walking Track activity through September. Major events are picking up as the sports seasons transition from summer camps to the fall seasons. PROGRAMS/ACTIVITIES- ACC staff has been busy as we switch gears into the busy fall/winter season, but over the summer ACC hosted several large weekend events on the main rink and the Sports Complex. ACC had three separate Jr Hockey tryout camps and two youth hockey tournaments. The fieldhouse hosted a week-long MN Timberwolves camp Aug 15-18 on all four courts. Fun Fest was held early July and ACC hosted the Andover Fire Open House on Sept 17th. The ACC has been selected to host the U.S. Hockey Hall of Fame Museum Women's Face -Off Classic on November 7, 2022 (University of Minnesota vs. St. Cloud State University). ACC staff are spending a lot of time preparing to help display the ACC and provide for a wonderful experience for the teams and spectators. ACC staff are also spending time preparing the MN Hockey Tier One Girls Invitational on Oct 21-23. Eight teams from MN along with another sixteen teams from all over the US, including Boston, Chicago, Detroit, Philadelphia, Wisconsin, Arizona, North Dakota, California, etc. Pickleball has been slow to return with the warm/dry weather we have had recently but we are sure to see them once that changes. ACC has been offering pickleball lessons and skills and drills sessions since September. Fall ACC programs are very strong. Skating Lessons and Indoor Soccer both have well over one hundred participants each. High School Hockey will start up in early November with the first games later in the month. Mn Premier Volleyball will start up in November as will Andover Athletic Association Girls Basketball. Election Day is hosted at the ACC for two precincts on November 8th. CONCESSIONS - After a Request for Proposal (RFP) process in March — May, the Council approved Crooked Lake Concessions as our selected vendor and a lease was approved at the May 17th Council meeting. Crooked Lake Concessions ordered and installed materials for the space. Concessions opened mid -September and has been well received. ACC shares event schedules monthly to help coordinate staffing and inventory needs. Concessions is ready for the busy season. STAFFING - The ACC is at full complement of approved fulltime staffing. All around, ACC staffing is currently in decent shape. ACC continues to look for additional part- time staffing as we enter the 2022 -2023 busy season. SCHEDULING - Scheduling for the 2022-23 busy season is complete. ACC is in continual contact with all our user groups to better understand how we can better address their needs. ACC also continues to look to fill off season times and fine tune our spring turf season. Also, ACC is in the process of migrating to new scheduling software. ACTION REQUESTED Informational. Commission is requested to review the staff report and attached reports. Attachments CITY OF ANDOVER Community Center Budget Summary Totals Budget Year 2022 2021 2022 REVENUES Budget Sep YTD % Bud Audit Budget Sep YTD % Bud Charges for services Ice Rental $ 668,000 $ 500,885 75% $ 823,856 $ 729,000 $ 445,400 61% Turf Rental 70,000 3,782 n/a 3,782 50,000 18,553 37% Track - 2,492 n/a 3,950 2,500 3,580 n/a Fieldhouse Rental 270,000 156,819 58% 220,527 240,000 212,308 88% Proshop 15,000 4,970 33% 9,606 13,000 7,724 59% Vending 16,000 4,552 28% 7,763 15,000 15,305 102% Advertising 50,000 74,113 148% 84,700 63,000 82,248 131% Total Charges for services 1,089,000 747,613 69% 1,154,184 1,112,500 785,118 71% Miscellaneous 140,000 72,634 52% 134,072 182,000 149,127 82% Total revenues 1,229,000 820,247 67% 1,288,256 1,294,500 934,245 72% 2021 2022 EXPENDITURES Budget Sep YTD % Bud Audit Budget Sep YTD % Bud Current: Salaries & benefits 757,753 445,838 59% 692,742 770,110 585,276 76% Departmental 105,100 52,271 50% 82,655 97,100 66,972 69% Operating 635,197 316,878 50% 515,308 603,233 374,098 62% Professional services 154,375 43,892 28% 85,130 248,525 119,169 48% Capital outlay - - n/a - 42,000 37,358 89% ( iment 1,652,425 858,879 52% 1,375,835 1,760,968 1,182,873 67% Revenue over(under)expense (423,425) (38,632) 9% (87,579) (466,468) (248,628) 53% Other financing sources (uses) General Property Tax Levy 155,000 81,219 52% 154,534 155,000 81,815 53% Investment income - 118 n/a 2,817 - 213 n/a Rental / Lease Pymt 638,000 634,375 99% 635,026 638,000 635,415 100% Transfers out (300,000) (300,000) 100% (300,000) (300,000) (300,000) 100% Total financing sources (uses) 493,000 415,712 84% 492,377 493,000 417,443 85% let increase (decrease) in fund balance $ 69,575 $ 377,080 542% $ 404,798 $ 26,532 $ 168,815 6369 CITY OF ANDOVER, MINNESOTA Andover Community Center / YMCA Historical Comparison 2015 2016 2017 2018 2019 2020 2021 2022 2022 Actual Actual Actual Actual Actual Actual Actual Budget Sep - YTD Revenues: Charges for services Ice Rental $ 400,619 $ 405,990 $ 392,828 $ 435,716 $ 442,995 $ 361,796 $ 823,856 $ 729,000 $ 445,400 Turf Rental - - - - - - 3,782 50,000 18,553 Track - - - - - 301 3,950 2,500 3,580 Fieldhouse Rental 187,007 199,286 215,089 218,667 220,225 133,126 220,527 240,000 212,308 Proshop 9,258 9,412 9,247 8,606 9,680 4,394 9,606 13,000 7,724 Vending 9,279 8,588 9,182 7,470 8,427 6,148 7,763 15,000 15,305 Advertising 31,758 26,450 38,819 34,000 40,850 8,000 84,700 63,000 82,248 Charges for services 637,921 649,726 665,165 704,459 722,177 513,765 1,154,184 1,112,500 785,118 Miscellaneous 174,788 136,552 136,149 142,768 131,386 110,781 134,072 182,000 149,127 Total revenues 812,709 786,278 801,314 847,227 853,563 624,546 1,288,256 1,294,500 934,245 Expenditures: Current: Salaries & benefits 439,304 451,332 481,926 501,108 533,044 503,842 692,742 770,110 585,276 Departmental 74,949 77,945 65,612 76,448 66,570 74,809 82,655 97,100 66,972 Operating 388,492 364,935 364,242 352,067 330,084 345,588 515,308 603,233 374,098 Professional services 142,602 106,381 125,034 104,076 77,818 129,261 85,130 248,525 119,169 Capital outlay 47,859 4,900 11,442 39,888 100,000 42,000 37,358 Current 1,045,347 1,048,452 1,041,714 1,045,141 1,047,404 1,153,500 1,375,835 1,760,968 1,182,873 Revenue over under expenditures (232,638) (262,174) (240,400) (197,914) (193,841) (528,954) (87,579)1 (466,468)1 (248,6287) Other financing sources (uses) General Property Tax Levy - - - - - 154,534 155,000 81,815 Investment income (1,078) 2,190 2,779 5,780 16,107 6,793 2,817 - 213 Rental / Lease Pymt 638,220 640,303 641,691 637,150 636,803 635,629 635,026 638,000 635,415 Transfers out (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) (300,000) Total financing sources (uses) 337,142 342,493 344,470 342,930 352,910 342,422 492,377 493,000 417,443 Net increase (decrease) in fund balance 104,504 80,319 104,070 145,016 159,069 (186,532) 404,798 26,532 168,815 Fund balance (deficit) - January 1 (48,364) 56,140 136,459 240,529 385,545 544,614 358,082 762,880 762,880 Fund balance (deficit) - December 31 $ 56,140 $ 136,459 $ 240,529 $ 385,545 $ 544,614 $ 358,082 $ 762,880 $ 789,412 $ 931,695 Fund Balance Detail: FB - Replac Res for Common Space $ 143,702 $ 154,449 $ 179,283 $ 173,560 $ 200,606 $ 190,067 $ 216,790 $ 241,790 $ 241,790 FB-Unassigned (87,562) (17,990) 61,246 211,985 344,008 168,015 546,090 547,622 689,905 $ 56,140 $ 136,459 $ 240,529 $ 385,545 $ 544,614 $ 358,082 $ 762,880 $ 789,412 $ 931,695 Debt Service Payments 2012C GO Abatement Bonds (P +1) $ 1,214,906 $ 1,216,506 $ 1,213,731 $ 1,211,481 $ 1,208,931 $ 1,215,981 $ 1,212,631 $ 1,213,931 $ 1,213,931 2019A GO Abatement Bonds (P + 1) 590,150 819,725 1,109,755 1,109,755 $ 1,214,906 $ 1,216, 006 $ 1,213,731 $ 1,211,481 $ 1,2 88,931 $ 1,806,131 $ 2,032,356 $ 2,323,686 $ 2,323,686 Property Tax Levy 2012C GO Abatement Bonds $ 975,632 $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ 976,780 $ 973,263 $ 974,628 $ 974,628 2019A GO Abatement Bonds - - - - - 1,001,090 976,966 1,014,065 1,014,065 Community Center Operations 155,000 155,000 155,000 $ 975,632 $ 977,332 $ 974,418 $ 972,055 $ 969,378 $ 1,977,870 $ 2,105,229 $ 2,143,693 $ 2,143,693 A N D%VER COMMUNITY CENTER FACILITY UPDATE OCT-NOV 2022 OCT 8 - INDOOR SOCCER PROGRAM BEGINS OCT 20 - 21 - NO SCHOOL DAYS OCT 20 - MN TIMBERWOLVES CAMP OCT 21-23 - MN HOCKEY NIT GIRLS TOURNAMENT OCT 31 -AHS GIRLS HOCKEY SEASON BEGINS NOV 5 -AAA GIRLS BASKETBALL NOV 7 - US HOCKEY HALL OF FAME GAME -GOPHERS VS HUSKIES NOV 8 - ELECTIONS NOV 12 - AHS GIRLS HOCKEY VS. EDINA NOV 13 - MN PREMIERE VOLLEYBALL TRYOUTS NOV 14 - AHS BOYS HOCKEY SEASON BEGINS NOV 19 - AHS GIRLS VS. GENTRY ACADEMY NOV 24 -ACC CLOSED NOV 28 - MN PREMIERE VOLLEYBALL SEASON STARTS TRACK CHECK IN IS REQUIRED, MONDAY-FRIDAY, 6 30AM-4 30PM. NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES. JAN -184 6 FEB -1960 MARCH - 2054 APRIL - 1931 MAY-795 JUNE-454 JULY - 405 AUGUST- 389 SEPT- 5nn FALL LEARN TO SKATE - SEPT. 18 - 7 WEEKS (103 KIDS) FALL IN DOOR SOCCER - OCT 8 - 6 WEEKS BEGINNER PICKLEBALL LESSONS -OCT & NOV ,vim• •' ., 1DI 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: Jason Baumunk, Streets / Parks Manager 6 FROM: Lee Brezinka, Finance Manager SUBJECT: 2022 Third Quarter Financial Report DATE: October 20, 2022 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of September 30, 2022. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Y-'el�e �;r� Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing September 30, 2022 Actual Fund Balance $ 2,032,487.55 Collected Additional Revenues Anticipated Budget To Date Anticipated Park Dedication Fee - Residential $ 220,000 $ 1,347,276.00 Anticipated Park Dedication Fee - Commercial - - Donation / Grant - _ Capital Projects Levy for Park Improvements 15,000 7,791.89 Rose Park Tower Rental 10,094.81 Interest (320.00) 235,000 1,364,842.70 Total Funds Available 2,032,487.55 Projected Commitments Rose Park Tower Rental balance Pine Hills North & South - Parking Lot Oak Bluff - Basketball Court Annual Miscellaneous Projects Operating Transfer Out Carryforwards/ Budget Adjustments 64,768.75 187,000 4,245.50 10,000 - 25,000 163.143 $ 385,143 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 2022 Actual 54,824.44 132,986.10 92.25 163,143.00 69,014.25 351,045.79 Reserved Amount 9,944.31 58,259.40 9,907.75 25,000.00 103,111.46 $ 1,929,376.09 10/11/2022 2022 Park Improv 3rd Qtr Assets: CITY OF ANDOVER Park Improvement Fund Balance Sheet September 30, 2022 Current Assets Cash - Reserved Cash - Unreserved Total Cash Interest / Tax Receivable Due from Other Governments Total Assets Liabilities and Fund Balance: Liabilities Accounts Payable Deferred Revenue Total Liabilities Fund Balance Fund Balance 12-31-21 Excess of Revenues Over (Under) Expenditures Total Fund Balance Total Liabilities and Fund Balance $ 103,111.46 1,929,376.09 2,032,487.55 162.78 $ 2,032,650.33 162.78 162.78 1,018,690.64 1,013,796.91 2,032,487.55 $ 2,032,650.33 10/11/2022 2022 Park Improv 3rd Qtr CITY OF ANDOVER Park Improvement Fund Revenues September 30, 2022 Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees 4660 - 175th Ave NW Andover Crossings - Apartments Andover Crossings - Senior Living Shadowbrook North Meadows of Petersen Farms Fields of Winslow Cove Nightingale Villas Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Miscellaneous Budget $ 15,000.00 $ 7,791.89 4,400.00 720,900.00 153,792.00 24, 325.00 76,450.00 261,677.00 $ 220,000.00 1,347,276.00 (1,423.00) 1,103.00 10, 094.81 10,094.81 Subtotal $ _ _ Total Revenues $ 235,000.00 $ 1,364,842.70 10/11/2022 2022 Park Improv 3rd Qtr CITY OF ANDOVER Park Improvement Fund Expenditures September 30, 2022 Expenditures: Budget 61020 - Supplies - Operating $ 25,000.00 Subtotal 63005 - Professional Services WSB - Pine Hills N & S - Parking Lot 17,543.50 Subtotal 17,543.50 63010 - Contractual Services 197,000.00 Pine Hills North & South - Parking Lot 115,350.35 Rose Park Playgroung Equipment 54,824.44 Subtotal 170,174.79 63015 - Publishing ECM - Oak Bluff - Basketball Court 92.25 ECM - Pine Hills N & S - Parking Lot - 92.25 184.50 67101 -Operating Transfer Out 163,143.00 163,143.00 Total Expenditures Revenues Over Expenditures * - Miscellaneous Projects 385,143.00 351,045.79 (150,143.00) $ 1,013,796.91 10/11/2022 2022 Park Improv 3rd Qtr DATE: October 10, 2022 FF TO : City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report July 1 — September 30, 2022 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 3rd quarter. Date: Time: Location: Case Number: 07.04 10:04 am Crooked Lake Boat Landing 22144328 A deputy was at the boat landing assisting the DNR when a male walked by. The male smelled of marijuana. The deputy asked him if he had smoked today, and he said yes. He turned over a pipe and a small amount of marijuana which the deputy destroyed. 07.04 8:21 pm Sunshine 22144750 A deputy was called to a possibly rabid racoon in the park. He located the animal that was unsteadying and shaking uncontrollably. The deputy dispatched the animal. 07.05 1:13 pm Terrace 22145373 A caller reported a female possibly camping in the park. A deputy made contact with the female who stated she was just resting because she was working at the fireworks tent nearby. She was advised she could not be in the park after close. 07.10 12:01 pm Sunshine 22149862 A caller wanted to report that she lost her car keys at the park and wanted to be notified if anyone turns them in. 07.14 2:39 pm Oak Bluff 22153305 Deputies responded to a suicidal female with a gun in the park. When they arrived, they were able to talk her down and get her help. 07.22 6:26 pm Kelsey Round Lake 22160180 A caller reported a golf cart and dirt bike on the bike paths. The deputy arrived and was not able to locate the kids. Extra patrol was conducted. 07.23 7:59 pm Kelsey Round Lake 22161062 A caller reported a golf cart and dirt bike on the bike paths. The deputy arrived and was not able to locate the kids. 07.31 11:05 pm Pine Hills North 22168092 A caller reported people in the park. The deputy located them and advised them the park was closed. They left. 08.09 9:25 pm Wild Iris 22175353 Deputies responded to a call from a female who said she was attacked in the park; she was able to call 911. When deputies arrived, a drone was put in the air to search for the suspect. No one was located. The caller was provided with medical care and the case was referred to CID. 08.19 10:25 pm Lions Park 22183736 On routine patrol a deputy observed a suspicious vehicle in the parking lot. He smelled marijuana and made contact with the occupant. He stated he was just doing pull-ups in the park. The vehicle was searched, and small marijuana was located and confiscated. The male also did not have a driver's license so a friend was called to pick him up. 08.31 7:31 pm Prairie Knoll 22193946 A deputy was called to a property damage crash that happened in the parking lot and the suspect was unknown. There was minor damage to the vehicle. 09.08 5:14 pm Fox Meadows 22200880 A caller reported a lost female in the park who appeared to have dementia. The deputy was able to figure out where she lived and brought her home to her husband. 09.10 8:10 pm Terrace Park 22202706 Deputies were called to a possible fight at the park. When they arrived, multiple juveniles fled. A few didn't run and stated there was a disagreement and the fight was only verbal. Parents were notified. 09.10 9:11 pm Andover Station North Ballfields 22202754 A caller reported a possibly suicidal male at the park. Deputies made contact with him. He stated he is going through a divorce and was depressed. He refused any help and said he would go home. 09.19 8:55 am Oak Bluff 22209455 A deputy responded to a backpack that was stolen out of an unlocked vehicle at the park. 10.02 11:38 am Hawk Ridge 22219945 A deputy observed a vehicle accelerating fast and spinning its tires in the lot. He stopped the vehicle. When he made contact, the driver stated he was unable to transfer the title for the vehicle and it was uninsured. Marijuana was also found in the vehicle. The vehicle was towed, and the owner cited. cc: Commander Lenzmeier kNT Y O F DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commissioners CC: Dave Berkowitz, Director of Public Works/City Engineer--DD Jason Baumunk, Parks & Streets Operations Manager FROM: Jake Griffiths, Associate Planner SUBJECT: Preliminary Plat Review Legacy at Petersen Farms DATE: October 20, 2022 DISCUSSION Legacy at Petersen Farms is a proposed residential development containing 33 rural lots and would be the third phase of development on the Petersen Farms site. The proposed PUD Development Plan is attached for review. The applicant is proposing a 10.66-acre outlot as open space with a wood chip trail that would end at the northern edge of the phase. In future phases of development, the applicant intends on extending the trail through additional open space areas and ultimately making a connection to the Martins Meadows Open Space Preserve. Staff has concerns regarding this trail connection to Martins Meadows as in future phases a bridge or other solution will be needed to cross a lake. The open space would be accessed via a trail easement as no part of the outlot boarders a public street. During review of previous phases of development, the City Council directed that a 46-acre lot near the lake on the site should be dedicated to the City for open space purposes containing a trail connection. The rationale was that the open space area would help to meet development review criteria and contribute to a higher quality, more efficient and unified development. The PUD Development Plan only shows 31 acres of open space between this and future phases (approximately 11 acres in this phase, and 20 acres in future phases). In making its recommendation, the Commission should consider if 46-acres of open space dedication in this area of the development should still be required. ACTION REQUESTED The Park & Recreation Commission is requested to review the proposed development and make a recommendation to the City Council on the park dedication requirements. 5'Jake ectfsubmitted, Griffiths Associate Planner Attachments Proposed PUD Development Plan CC: JD Andover Holdings, LLC (Via Email) (Complete) (Complete) Item Phase 1 Phase 2 Phase 3 Future Phases Total tea$ =a Gross Developable Area 64 acres 100 acres 72 acres 186 acres 422 acres ,q ~ " , Net Developable Area 40 acres 85 acres 61 acres 119 acres 305 acres ,.- Number of Lots 24 lots 46 lots 331ots 32 lots 1351ots Lot Srzes Minimum: 1.5 acres 1.5 acres 1.5 acres 1.5 acres - Maximum: 4.0 acres 5.0 acres 2.7 acres 15.6 acres dJ Average: 2.5 acres 2.0 acres 2.1 acres 8.6 acres a 1.0-1.499 acres: 0 lots 0 lots 0 lots 0 lots 0 lots m 0 " ."" 1.5-1.99 acres: 5 lots 33 lots 27 lots 10 lots 75 lots Phase t 2.0-2.49 acres: 6 lots 3 lots 4 lots 8 lots 21 lots SP.. finisheo p\ jt 2.5+ acres: 13 lots 10 lots 2 lots 14 lots 39 lots 0 P Lot Widths Future p €k Phases o _ Project Boundary Minimum: 100 feet 100 feet 100 feet 100 feet Maximum: 192 feet 550 feet 368 feet 562 feet � Upland Lot Area � Minimum: 1.0 acre 1.0 acre' 1.0' acres 1.3 acre Phase 2 Average: 1.6 acres 1.3 acres 1.6 acres 32 acres i D r under"!00000 constructionb ope^ Flexibility sought through PUD - Space O o 0 o v f'V Density Density Average Gross Density (units/acre): 0.38 0.46 0.46 0.17 0.32** _ PhBs rotect ou - ^ 3 ;� Net Density (units/acre): 0.60 0.54 0.54 0.27 0.44 space - � * Rule allows 0.40 units/acre Gross Density Community space _ t `�y' i '� Legend �tx,,W�r r:i, ,z- � � �'r a `,'�M* �� :. Fri � 1t«tito ,l ��`. &t • . � t-- �, - . Trail Connection to open space _�. r �+ Q Parking for Martin Meadows , a Unsuitable Suitable Base Total Area Area Area Density Tier (Acres) (Acres) (Acres) (# lots) 1 30.6 7.1 23.6 9.4 2 27.1 10.4 16.7 6.7 3 32.2 12.0 20.2 8.1 4 26.5 3.9 22.5 9.0 Total 121.7 33.5 83.0 33.2 Bonus Base Density' Proposed (# lots) Lots 14.1 9 13.4 12 24.2 9 27.0 15 78.7 45 `Bonus Base Density: To Qualify: Structure setbacks from the OHWL must be at least 50% greater than the minimum setback, or, The impact on the waterbody is reduced an equivalent amount through vegetative I management, topography, or additional acceptable means, and the setback is at least 25% greater than the minimum setback. t Trail Connection to open space 9 Parking for Martin Meadows 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer is FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: 9.Outstanding Items DATE: October 20th, 2022 Current items as of 10/11/2022 COMPLETED PROJECTS • Strootman Park Playground Improvements (2022) — The new playground equipment was installed by the neighborhood on Saturday August 27th. The remaining work was finished by Parks staff the following week. • Prairie Knoll Park Playground Improvements (2022) — Due to lack of volunteers the Community Build scheduled for July 301h was canceled. Parks Department Staff installed the equipment and had the wood fiber mulch installed. • Oak Bluff Basketball' Court (2022) — The basketball court at Oak Bluff Park was installed and S finished. • Pine Hills North and South Parking Lots (2022) — Both parking lots have been finished and turned out great. Staff will work on improving the natural prairie plantings in the center medians including removing the invasive trees. ON -GOING PROJECTS — • Prairie Knoll Hockey Rink Replacement — Parks staff has the rink built and it looks great. They have some finish grade work inside the rink. We are currently working on options for fencing or netting for around the boards. ON -HOLD PROJECTS — • Bike Youth/Trail — No updates currently. UPDATES FROM PREVIOUS MEETINGS • Movie in the Park — August 261h, 2022 — The movie Encanto was shown. An estimated 250-300 people attended. The event was very well received with requests of doing more movie dates in 2023. • Playground Replacement Cost Study — Staff was directed to figure what an average total increase of cost of playground replacements over the last five years. Comparing playground replacement cost it difficult due to the vast difference in prices depending on features and design. Below is the most accurate comparison number we can put together. o Equipment Cost — 45% increase from 5 years ago. o Wood Fiber Mulch — 60% increase from 5 years ago. o Freight Cost — 30% increase from 5 years ago. Calculated using shipping cost at the end of 2021. OTHER ITEMS OF INTEREST — • Update of Pedestrian Trails: ❖ 2023 -- Kelsey Round Lake Park Trail. Test piles will be done soon, and then design will begin on the boardwalk replacement. This will be similar to the boardwalk along Crosstown Blvd installed on helical piers. ❖ Trail Segment 1 - Crosstown Boulevard to 1591h Ave. Engineering staff is currently working through the design and easement acquisition with the property owners. If easement acquisition goes well, construction will occur in 2023. This trail was planned to connect from Xeon and Crosstown Blvd. to 1591h Ave and Crosstown Blvd. Council direction is to build the trail on the south side of Crosstown Blvd from Bluebird St to Prairie Rd, then north up Crosstown Blvd on the east side to 1591h Ave. ❖ Coon Creek Restoration Project —Work has been completed. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. eekly Parks Maintenance Update 10/07/2022 • Trash and recycling at all locations was serviced. • The Prairie Knoll hockey rink rebuild continued. The boards are all up, dirt work mostly done and netting options are being looked at. • Mowing is down to once a week for the athletic fields. 09/30/2022 • Trash and recycling at all locations was serviced. • The Prairie Knoll hockey rink rebuild continued now the corner steel has been delivered. • Irrigation work was worked on in multiple projects. City Hall parking lots, Pine Hills North, Oak Bluff Basketball court, and Veterans Memorial parking addition. • Oak Bluff basketball pole and backboard we installed, and the restoration work completed. Lines will be painted at that project will be finished. • Fall fertilizer application was finished. • Restoration work around the Veterans Memorial parking area and Martin St. concrete ped ramp repairs was completed. 09/23/2022 • Trash and recycling at all locations was serviced. • The Prairie Knoll hockey rink rebuild continued. • Irrigation work was worked on in multiple projects. City Hall parking lots, Pine Hills North, Oak Bluff Basketball court, and Veterans Memorial parking addition. • Oak Bluff basketball hoop base was set. Pole and backboard should be installed the following week. • Fall fertilizer application was started. 09/ 16/2022 • Trash and recycling at all locations was serviced. • The Prairie Knoll hockey rink rebuild started this week. Side post are going in and dirt work being done. • We had another major breakdown of a Jacobsen mower this week. Mower is at Turfworks waiting on repairs. • Irrigation work was done on multiple projects. City Hall parking lots, Pine Hills North, Oak Bluff Basketball court, and Veterans Memorial parking addition. Respectfully submitted, Jason Baumunk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commissioners CC: Dave Berkowitz, Director of Public Works/City Engineer�� Jason Baumunk, Parks & Streets Operations Manager FROM: Jake Griffiths, Associate Planner SUBJECT: A. Discuss Park Related Fees DATE: October 20, 2022 DISCUSSION Staff has been working on various updates to the City's field use guidelines, parks related fee schedule and park reservation process over the past few months. During the meeting staff will provide a verbal update on progress so far and seek feedback from the Commission on a number of topics. ctfully su itted, Jake Griffiths Associate Planner PARKAND RECREATION COMMISSIONMEETING —AUGUST 4, 2022 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Lindahl on August 4, 2022 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present Commissioners Absent: Also Present: RESIDENT FOR UM Chairperson Jim Lindahl, Commissioners Kristin Lackie, Sophia Newton, Shane Stenzel, and Reuben Ustimchuck Tracy Strombeck and Jake Widmyer Parks & Streets Operations Manager, Jason Baumunk Public Works Director/City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Others No one appeared before the Commission. APPROVAL OF MINUTES June 16, 2022 Regular Meeting Motion by Lackie, seconded by Newton, to approve the June 16, 2022 Regular Meeting minutes as presented. Motion passed 4 ayes, 1 present (Stenzel), 2 absent (Strombeck and Widmyer). APPROVAL OFAGENDA Motion by Newton, seconded by Stenzel, to approve the agenda as presented. Motion passed 5 ayes and 2 absent (Strombeck and Widmyer). COMMUNITY CENTER 2ND QUARTER REPORT/ADMINISTRATION Regular Andover Park & Recreation Commission Meeting Minutes —August 4, 2022 Page 2 The Park and Recreation Commission is requested to hear a presentation on the 2nd quarter performance OF the Andover Community Center. City Administrator Dickinson summarized the 2nd Quarter Report as presented in the staff report. Mr. Dickinson stated there are fewer events, but the facility is still busy with summer camps. He explained the turf rental window is short and staff will be strategic about when it is installed. Mr. Dickinson stated Crooked Lake Concessions is prepping the concession stand with a soft opening in early September. The Community Center will be looking for part-time staff for the 2022-2023 busy season. Mr. Dickinson announced the US Hockey Hall of Fame is hosting the Women's Fall Classic at the Community Center with the Minnesota Gophers playing the St. Cloud State Huskies. Commissioner Stenzel asked if there were requests for ice when the turf was in. Mr. Dickinson stated there were requests. PARKDEDICATIONIMPROVEMENT FUND 2ND QUARTERLYREPORT/FINANCE The Parks and Recreation Commission is requested to receive a report on the Park Dedication Improvement Fund for the first quarter. Parks & Streets Operations Manager Baumunk stated there has been a big influx of funds into the Park Dedication Fund due to development projects. Commissioner Stenzel recommended allocating the funds to projects soon. Chairperson Lindahl asked for the item to be on a September agenda. SHERIFF'S REPORT — 2ND QUARTER The Park and Recreation Commission is requested to receive the Anoka County Sheriff's Department report for calls to Andover Parks for the second quarter of 2022. Parks & Streets Operations Manager Baumunk reviewed the Sheriff's report and stated residents have been a good job watching the parks. OUTSTANDING ITEMS 1. Completed Projects: Rose Park Playground and Prairie Knoll. The Community Builds were not successful. Community Builds are scheduled for Saturdays at 7:00 a.m. and take 4-5 hours with around 10 committed adult volunteers. 2. On -going Projects: Strootman Park design approved and install date in late August. Prairie Knoll hockey rink replacement in late August. 3. On -Hold Projects: Bike/Youth Trail 4. Updates from Previous Meetings: a. Movie in the Park (Encanto) scheduled for August 26, 2022. b. SilverCrest Senior Development moving along c. Playground Replacement Cost Study — staff is preparing 5. Other Items of Interest: Regular Andover Park & Recreation Commission Meeting Minutes —August 4, 2022 Page 3 • Pedestrian Trails: i. Kelsey Round Lake Park Trail has DNR grant for 2023 ii. Trail Segment 1 — Crosstown Boulevard to 1591" Ave in design process iii. Coon Creek Restoration Project has started up again. • August 18 meeting at Prairie Knoll Park at 6:00 p.m. • Staff are looking at the field use application process to make it easier for customers and staff 6. Parks Maintenance Update: presented in the staff report. CHAIR'S REPORT Commissioner Newton stated the landscaping around Veterans Memorial looks nice. Commissioner Stenzel stated the parks look great. Chairperson Lindahl stated football will be starting soon and the parks will be busy again. ADJOURNMENT Motion by Newton, seconded by Lackie, to adjourn the meeting at 6:30 p.m. Motion passed unanimously. Respectfully Submitted, Shari Kunza, Recording Secretary Timesaver Off Site Secretarial, Inc. PARK AND RECREATION WORKSHOP MEETING —AUGUST 18, 2022 MINUTES The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Lindahl on August 18, 2022 6:00 p.m., at the Prairie Knoll Park, 14800 Prairie Road NW, Andover, Minnesota. Commissioners Present: Chairperson Jim Lindahl, Commissioners Kristin Lackie, Sophia Newton, Shane Stenzel, Tracy Strombeck, Reuben Ustimchuck, and Jake Widmyer Commissioners Absent: Also Present: Parks & Streets Operations Manager, Jason Baumunk Others DISCUSS FUTURE PARK IMPROVEMENTS The Park and Recreation Commission is requested to start discussions on future park improvements due to the rapid growth of the Park Dedication Fund. Parks & Streets Operations Manager Baumunk stated there is $960,000 in the fund with more revenue expected this year. The Commission reviewed the future facilities chart and recommended: • Pine Hills North o Add a larger shelter o Disc golf course o Finish landscaping o Multi -purpose building o Work towards a keyless system o Push the playground back a few years • Sunshine Park o Revision of the shelter with bathrooms o Mr. Baumunk informed the Commission the MN Selects Fastpitch tournament was at Sunshine Park this past weekend with over 700 girls. 0 Parking was an issue Regular Andover Park & Recreation Commission Workshop Meeting Minutes —August 18, 2022 Page 2 ■ Mr. Baumunk met with Heather, the fastpitch director, and had no idea it would be this big. ■ The Commission asked if there was a tournament fee because someone made a lot of money. The Commission asked about adding a gate fee to tournaments and discussed charging fees for youth sports. ■ Mr. Baumunk stated if the City hosts the tournament next year, they will hold the opening ceremony at the high school. • The Commission would like to allocate funds to each zone in the City • Kelsey Round Lake Park The Commission discussed: o Overlook will be replaced o The value of a boardwalk o Natural play features and additional benches o Complete trail connections o Add cross country skiing trails The Commission will continue to discuss placing items in the CIP and attaching years at a future meeting. DISCUSS FIELD USE SCHEDULE REVISIONS The Commission is requested to discuss revisions to the field use process. Mr. Baumunk stated staff are meeting bi-weekly to revamp field use process. He explained the forms will get easier to complete and he would like the schedules to be online. He stated the fee schedule will need to be revised as well. Mr. Baumunk noted that youth sports are not charged a fee and they contribute funds to improve parks. The Commission discussed who should be in control of the field schedules. The Commission suggested having the associations take one field off the schedule to be used by the public each week during prime time. Mr. Baumunk stated he received a schedule from baseball and it was comprised of 15 excel spreadsheets. He is looking for software that can provide one master schedule. Mr. Baumunk is concerned about the amount of staff time needed to schedule fields and monitor the schedules. ADJOURNMENT The meeting adjourned at 7:02 p.m. Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc.