HomeMy WebLinkAbout10-11-221685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
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Andover Planning and Zoning Commission
Meeting Agenda
October 11, 2022
Andover City Hall
Council Chambers
7.00 p.m.
1. Call to Order
2. Pledge of Allegiance
3. Approval of Minutes — September 27, 2022 Regular Meeting
4. Public Hearing: City Code Amendment — City Code 12-14-17: Residential Building
Standards & City Code 12-2-2: Definitions — City of Andover (Applicant)
5. Other Business
6. Adjournment
City Hall Parking Lot Reconstruction:
The City Hall parking lot is currently closed due to construction. If you plan to attend the
Planning & Zoning Commission meeting, temporary parking is available at the
Community Center in the south-east corner of the parking lot. For further details on access
and parking, please visit the City of Andover website at www.andovermn.gov.
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Planning and Zoning Commissioners
FROM: Jake Griffiths, Associate Planner
SUBJECT: Approval of Minutes
DATE: October 11, 2022
ACTION REQUESTED
The Planning and Zoning Commission is requested to approve the September 27, 2022 Planning
& Zoning Commission meeting minutes.
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PLANNING AND ZONING COMMISSION REGULAR MEETING
SEPTEMBER 27, 2022
The Regular Bi -Monthly Meeting of the Andover Planning and Zoning Commission was
called to order by Chairperson Karen Godfrey on September 27, 2022, 7:00 p.m., at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners present: Mary VanderLaan, Bert Koehler IV, Nick Loehlein, Scott
Hudson, Wes Volkenant, and Jonathan Shafto
Commissioners absent: None
Also present: City Planner Peter Hellegers
Community Development Director Joe Janish
Others
PLEDGE OFALLEGIANCE
APPROVAL OF MINUTES
August 10, 2022 Regular Meeting
Motion: Chairperson Godfrey assumed a motion to approve the minutes of the August 10,
2022 Regular Meeting. The motion carried by unanimous consent.
PUBLIC HEARING: INTERIM USE PERMIT— MINING & LAND RECLAMATION
— FIELDS OF WINSLOW COVE, OUTLOTA — PID# 24-32-24-32-0052
The Planning & Zoning Commission is requested to hold a public hearing and make a
recommendation to the City Council on an Interim Use Permit (IUP) request for a 10,000
cubic yard stockpile of fill that would be located on Outlot A and would be removed by
November of 2024. City Planner Peter Hellegers identified the location of the property
and stated this temporary stockpile would primarily be utilized by the builder for final
grading of home sites within the first phase of the development but might also be utilized
for other areas of the Fields of Winslow Cove development. He noted that staff suggests
additional flexibility to allow the stockpile for up to 15,000 cubic yards to address issues
Regular Andover Planning and Zoning Commission Meeting
Minutes —September 27, 2022
Page 2
1 that may arise during grading and construction and to allow three years, to October 4, 2025,
2 for expiration.
4 Commissioner Volkenant referenced the additional flexibility recommended by staff and
5 noted that only the time extension was reflected in the draft motion. He asked if the
6 resolution would then need to be amended to reflect allowance of up to 15,000 cubic yards.
7 Mr. Hellegers replied that the draft resolution does contain the correct amounts and dates
8 and noted where they were located.
10 Commissioner Lochlein asked if it would be anticipated that the stockpile would be in
11 operation for the entire development or whether that would only be used during the first
12 phase or two. Mr. Hellegers replied that the purpose of the stockpile would be for grading.
13 He stated that the stockpile would be used for the eastern side but could potentially be used
14 on the other side as well.
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16 Motion: Chairperson Godfrey assumed a motion to open the Public Hearing at 7:09 p.m.
17 The motion carried by unanimous consent.
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19 Drew Hageman, US Home LLC, 16305 36h Avenue N., Suite 600, Plymouth, representing
20 the applicant, stated that he was present to address any questions.
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22 Commissioner Koehler noted the resolution states that no hydroseeding is needed unless
23 there are seven days of inactivity. He asked if there is any way to control the dirt so that it
24 does not blow onto neighboring properties. Mr. Hageman replied that the hydro mulch has
25 less opportunity to blow onto neighboring properties. He described the different soil
26 control measures they would follow.
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28 Commissioner Koehler asked if the applicant would be willing to enact those measures
29 even if they are still working on the other side of the dirt pile. Mr. Hageman provided
30 details on the process that would be followed.
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32 Commissioner Koehler stated that he would appreciate the applicant starting early with
33 cover to avoid complaints from neighboring property owners.
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35 Motion: Chairperson Godfrey assumed a motion to close the Public Hearing at 7:13 p.m.
36 The motion carried by unanimous consent.
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38 Commissioner Koehler stated if there are any issues with blowing dirt, residents can call
39 City Hall to talk with staff.
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41 Motion: by Koehler, seconded by Loehlein, to recommend approval of an Interim Use
42 Permit for mining and reclamation in excess of 400 cubic yards on Outlot A, Fields of
43 Winslow Cove at PID#24-32-24-32-0052.
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Regular Andover Planning and Zoning Commission Meeting
Minutes —September 27, 2022
Page 3
Further discussion: Commissioner Koehler commended staff for having the foresight to
extend the time period and allowed material in order to avoid the time and expense of
another review.
Motion carries unanimously.
OTHER BUSINESS
Mr. Hellegers updated the Commission on actions of the Council regarding Planning items
and upcoming Commission meetings.
ADJOURNMENT
Motion: Chairperson Godfrey assumed a motion to adjourn the meeting at 7:16 p.m.
Motion carried by unanimous consent.
Respectfully Submitted,
Amanda Staple, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Planning & Zoning Commissioners
CC: Joe Janish, Community Development Director QQ
FROM: Jake Griffiths, Associate Planner
SUBJECT: Public Hearing: City Code Amendment — City Code 12-14-17: Residential Building
Standards & City Code 12-2-2: Definitions — City of Andover (Applicant)
DATE: October 11, 2022
City Code 12-14-17-C states in part that "Single-family dwellings other than approved earth sheltered
homes shall have at least a 4:12 roofpitch and shall be covered with shingles or tiles ".
On August 26, 2022 the City of Andover received a building permit application to re -roof a dwelling with
standing seam metal roofing. Photos of this type of roofing product provided by the applicant's contractor
are attached for review. After review by the Building Official and Andover Review Committee (ARC), a
determination was made that the proposed roofing material was not a shingle or tile and therefore was
inconsistent with City Code requirements. It is important to note that currently City Code does allow for
metal roofing, however, the roofing is still required to look like a shingle or tile.
The property owner was informed that standing seam metal roofing could not be used to re -roof their
dwelling and in response the property owner filed an appeal of ARC's determination on September 6,
2022. The City Council reviewed said appeal at their September 20, 2022 meeting and agreed with ARC's
decision that standing seam metal roofing was inconsistent with City Code requirements, however, in
making their decision the City Council directed City staff to begin the process of amending the City Code
to allow more flexibility for metal roofing products. Minutes from this meeting are attached for review.
In reviewing the City Code amendment, the Planning & Zoning Commission is essentially asked to
answer two questions: Does it think that metal roofing materials that do not resemble a shingle or a tile
should be permitted on residential structures? And if so, is the Commission comfortable with the
proposed amendment?
As metal roofing materials that do not resemble a shingle or a tile are permitted by Minnesota State
Building Code, the existing City Code is an aesthetic rule only. City staff conducted a survey of adjacent
communities and found that the majority of Cities in the area allow for standing seam metal roofing and
similar products. Of the Cities surveyed, only Anoka and Blaine did not allow for standing seam metal
roofing on residential structures. Champlin, Coon Rapids, East Bethel, Elk River, Ham Lake, Oak Grove,
St. Francis, Minnetonka and Eden Prairie all allow standing seam metal roofing or similar materials. City
staff also had several conversations with the City of Andover Building Department, insurance agents and
contractors related to these types of metal roofing products and found that there is no significant
difference between metal roofing products and traditional roofing products from an insurance savings or
durability perspective.
Proposed City Code Amendment
The proposed City Code amendment would allow for the use of metal roof shingles or metal roof panels
in addition to traditional shingle or tile roofing products. The amendment would also prohibit the usage of
corrugated steel or roofing products with exposed fasteners. Definitions of terms used in the amendment
would also be added to City Code 12-2-2: Definitions. Please note that the proposed definitions for Metal
Roof Panels and Metal Roof Shingles come directly from the Minnesota State Building Code. See below
for redlined amendment text:
Amendment to City Code 12-14-17
12-14-17: RESIDENTIAL WELDING STANDARDS: All permitted residential structures in
RR, R-1, R-2, R-3, and R-4, and R-5 zoning districts shall meet the following design criteria:
C. Single-family dwellings other than approved earth sheltered homes shall have at least a 4:12 roof
pitch and shall be covered with shingles, or tiles, metal roof panels or metal roof shingles. All
fasteners shall be concealed so as to not protrude from the roofing material. Corrugated, plain
galvanized, unpainted or those roofing materials which do not comply with the requirements of
the City Code or Minnesota State Building Code shall be prohibited. This requirement shall not
apply to three -season porches, four -season porches, greenhouses and solariums, provided they
meet the State Building Code and are approved by the Building Official.
Amendment to City Code 12-2-2:
Metal Roof Panel: An interlocking metal sheet having an installed weather exposure of
not less than 3 square feet (0.28m') per sheet.
Metal Roof Shingle: An interlocking metal sheet having an installed weather exposure
less than 3 square feet (0.28m') per sheet.
Corrugated Roofing: A roofing material, which may have exposed fasteners,
resembling a wave-like structure with alternating ridges and grooves.
ACTION REQUESTED
The Planning & Zoning Commission is requested to hold a public hearing on the proposed City Code
amendment and make a recommendation to the City Council.
Respectfully subr i ,
Jake Griffiths
Associate Planner
Attachments
Draft Resolution of Approval
Draft Summary Ordinance for Publication
Photos of Standing Seam Metal Roofing
September 20, 2022 City Council Minutes
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
re) :P1 :► M
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAIN AS
FOLLOWS:
AN AMENDMENT TO CITY CODE TITLE 12: ZONING REGULATIONS,
CHAPTER 2: RULES AND DEFINITIONS, SECTION 2: DEFINITIONS AND TITLE
12: ZONING REGULATIONS, CHAPTER 14: PERFORMANCE STANDARDS,
SECTION 17: RESIDENTIAL BUILDING STANDARDS
Amendment to City Code 12-2-2
Corrugated Roofing: A roofing material, which may have exposed fasteners,
resembling a wave-like structure with alternating ridges and grooves.
Metal Roof Panel: An interlocking metal sheet having an installed weather exposure of
not less than 3 square feet (0.28m2) per sheet.
Metal Roof Shingle: An interlocking metal sheet having an installed weather exposure
less than 3 square feet (0.28m2) per sheet.
Amendment to City Code 12-14-17
12-14-17: RESIDENTIAL BUILDING STANDARDS: All permitted residential
structures in RR, R-1, R-2, R-3, and R-4, and R-5 zoning districts shall meet the
following design criteria:
C. Single-family dwellings other than approved earth sheltered homes shall have at
least a 4:12 roof pitch and shall be covered with shingles, OF tiles, metal roof
panels or metal roof shingles. All fasteners shall be concealed so as to not
protrude from the roofing material. Corrugated, plain galvanized, unpainted or
those roofing materials which do not comply with the requirements of the City
Code or Minnesota State Building Code shall be prohibited. This requirement
shall not apply to three -season porches, four -season porches, greenhouses and
solariums, provided they meet the State Building Code and are approved by the
Building Official.
All other Titles, Chapters and Sections of the City Code shall remain as written and
adopted by the Andover City Council. Approval of the City Code Amendment request
shall be made contingent upon approval of the Comprehensive Plan Amendment and
Rezoning requests.
Adopted by the City Council of the City of Andover this 18th day of October 2022.
ATTEST:
CITY OF ANDOVER:
Michelle Hartner, Deputy City Clerk Sheri Bukkila, Mayor
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. XX SUMMARY
AN ORDINANCE ORDAINING AN AMENDMENT TO CITY CODE TITLE 12: ZONING
REGULATIONS, CHAPTER 2: RULES AND DEFINITIONS, SECTION 2: DEFINITIONS
AND TITLE 12: ZONING REGULATIONS, CHAPTER 14: PERFORMANCE STANDARDS,
SECTION 17: RESIDENTIAL BUILDING STANDARDS
STATUTORY AUTHORIZATION AND POLICY
Statutory Authorization
This ordinance amendment is adopted pursuant to the authorization and policies contained in
Minnesota Statute 412.
Policy
The purpose of the Ordinance is to protect the public health, safety, morals and welfare of residents
of the City of Andover. The amendment would add definitions to the City Code for Metal Roof
Panels, Metal Roof Shingles and Corrugated Roofing. The amendment would also allow for greater
flexibility for metal roofing materials on residential structures.
GENERAL PROVISIONS AND DEFINITIONS
Jurisdiction
The provisions of this ordinance shall apply to the City of Andover.
Enforcement
The City Administrator or his/her designee shall have the authority to enforce the provisions of
this ordinance.
Interpretation
Interpretation of the provisions of this ordinance shall be held to be the minimum requirements
and shall be liberally construed in the favor of the governing body.
A printed copy of this ordinance is available for inspection by any person during regular hours of
the City Clerk.
Adopted by the City Council of the City of Andover on this 18th day of October 2022.
ATTEST: CITY OF ANDOVER
Michelle Harmer, Deputy City Clerk Sheri Bukkila, Mayor
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Regular Andover City Council Meeting
Minutes —September 20, 2022
Page 3
unanimously.
Councilmember Holthus
Mr. Dickinson stated this docu)
potentially coordinate on future
Motion by Butler, Seconded by
Andover 2023-2027 Capital Imp
staff for the hours they have put into developing this document.
is shared with other entities and that information is used to
to adopt Resolution No. R070-22 Adopting the City of
t Plan.
Further discussion: Mayor Bukkila connihented there has been a degrade in the roads over the past
several years and this is an attempt to resp nd to that problem. She stated they attempted to pace
out those repairs and prioritize the worst are in the community. She asked residents to be patient
as they attempt to address the problem over tN next several years.
Motion carried unanimously.
CONSIDER APPEAL OF DECISION OF ARCHITECTURAL DESIGN CONTROL —1695
148TH AVE. NW
The City Council is requested to consider the appeal of the decision of architectural design control
made by the Andover Review Committee (ARC) and decide if the use of standing seam metal
roofing is consistent with Code requirements. Community Development Director Janish
referenced Code language related to roofing materials and explained the City received a building
permit application to re -roof the dwelling at 1695-148" Avenue NW with standing seam metal
roofing. After review by the Building Official and ARC, a determination was made that the
proposed roofing material was not a shingle or tile and, therefore, was inconsistent with Code
requirements.
Councilmember Butler asked for background information on why this type of roof is not currently
allowed.
Mr. Janish replied the City Code was adopted in the 1970s and only allowed shingles and tiles.
Mayor Bukkila commented the Council recently revisited this topic related to steel sided structures
in the rural areas, noting that changes were then made to the Code to make it work better for
homeowners and allowed them to work with products that are now available. She stated as new
products become available in the retail market, the City needs to examine them to determine if
they are suitable for residential properties.
Councilmember Holthus agreed this would not be shingles or tiles. She stated if metal roofing
were to be allowed, the City Code would need to be changed to allow that.
City Administrator Dickinson stated to do so would be a Zoning Code change and therefore would
require a public hearing at the Planning and Zoning Commission before it would be considered by
Regular Andover City Council Meeting
Minutes — September 20, 2022
Page 4
the City Council.
Mayor Bukkila stated it only takes one person to ask. She stated she does not have an issue
reviewing this for a potential Code amendment but could not make that decision right now. She
stated typically the applicant would bring enough information to support the change but felt that
was lacking in this case. She noted the only argument was that the product is available for
residential use. She stated there are many items that are available on the retail market which are
not allowed.
Councilmember Holthus proposed to discuss this topic at a workshop, perhaps reviewing what is
allowed in other communities as well.
Mayor Bukkila stated she would like information on the impact to insurance, fire suppression,
advantages, and disadvantages. She stated she went to Menards today and noticed 40 -year
warranties on the paint, but that does not prevent fading or peeling.
Councilmember Nelson stated in looking at the application it would appear the current home has
asphalt shingles with solar panels attached. He asked how the solar panels would be attached to a
metal roof.
Robert Niemann, 1695 —148'h Avenue NW, applicant, replied the solar panels would be clamped
on to the standing seams rather than putting protrusions through the roof. He stated the ridge caps
would act as ventilation and therefore they would not need dormer caps. He stated there are
products that can be applied if the roofing color fades, noting that he is a painter. He stated his
insurance company was excited about the change in roof material as they would not need to cover
aesthetic improvements as hail would not compromise the integrity of the roof. He stated the
proposed material also has a higher fire rating than asphalt shingles.
Mayor Bukkila commented on the length of this process to further review the material and potential
Code amendment.
Mr. Niemann stated he is at the mercy of the Council and City because without a variance he would
not be allowed to use his requested material.
Councilmember Barthel stated he is aware of the benefits of a metal roof, and he believes it could
be the way of the future, he would support review of the Code.
Mr. Dickinson stated this topic would need to go through the Planning and Zoning Commission
and asked if it would be desired as a Council initiative. He explained if they followed that process,
staff would complete the research and present that to the Planning and Zoning Commission, which
would allow the process to move more quickly than an applicant driven process.
Mayor Bukkila agreed that would be a preferred process. She also believed this would be the
proper path so that if there were a change, it would benefit the entire community rather than just
one resident.
Regular Andover City Council Meeting
Minutes — September 20, 2022
Page 5
City Attorney Baumgartner asked if there is any review deadline for the appeal that the Council
must vote on, and if so, would the applicant be willing to waive those time requirements.
Mr. Janish replied the Code does not provide a specific timeline for that review. He stated the
Council has responded that they are willing to review the Code to determine if the material could
be added, but at this time the Council is agreeing with the comments of staff and ARC that the
material is not currently allowed under Code.
Mr. Baumgartner asked that the applicant acknowledge that they are waiving any time
requirements that may apply as the matter is being further researched as desired. He noted the
item is on the agenda and therefore action should be taken, noting that the item could be tabled
until the decision on the Code is reviewed. He confirmed the Council could also choose to uphold
the decision of ARC and continue on the process to potentially amend the Code.
Mr. Dickinson stated he would prefer that the Council uphold the decision of ARC and direct
review of the Code as a Council initiative.
Mayor Bukkila asked the applicant for additional input on his preference.
Mr. Niemann stated both actions seem to end in the same place and therefore he does not have a
preference. He noted his roof will last until spring and therefore is open to the process.
Councilmember Barthel noted varying degree of colors available for steel but noted that shingles
also come in multiple colors.
Mayor Bukkila stated they make paint for any type of surface as well.
Motion by Butler, Seconded by Nelson, to deny the appeal and uphold the Andover Review
Committee's decision on architectural design control that the use of standing seam metal roofing
is not consistent with Code requirements and request that staff begin the process of Code review
related to roofing materials. Motion carried unanimously.
DISCUSS GRANT APPROV
CROSSING
The City Council is requested to discuss
Pedestrian Crossing Grant. Natural Resource
a grant under the DNR Outdoor Recreation
Class V ADA accessible trail in Dalske Wo(
awarded the $73,750 grant contingent on a 1
State Historic Preservation Office (SHPO).
WOODLANDS PRESERVE PEDESTRIAN
int approval for the Dalske Woodlands Preserve
Technician Kytonen explained the City applied for
ant Program for installation of a boardwalk and
I ds Preserve. The DNR notified the City it was
ias 1 Archaeological Survey as requested by the
He euorted the survey was complete and no
archaeological findings were reported, therefore they
grant. He explained the grant would be a 50/50 cost -s
could be provided through City Capital Project funds
City. He stated the Nature Preserve Commission rev
could move forward if it accepts the
by the City, noting the City's portion
n -kind services/work provided by the
4 the grant and recommended denial