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Home My WebLink AboutAugust 18, 20221685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting August 18, 2022 6:00 P.M. Workshop Session - Meet at Prairie Knoll Park A. Discuss Future Park Improvements B. Discuss Field Use Schedule Revisions iC I T Y 0 F 1LND0VE_^_ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City Engineer_bb� Jason Baumunk, Parks & Streets Operations Manager A. Discuss Future Park Improvements August 18, 2022 INTRODUCTION The Park and Recreation Commission is requested to start discussions on future Park improvements. DISCUSSION With a large amount of new development recently, the Park Dedication Fund is growing rapidly. The current proposed 2023-2027 CIP was set before a large portion of the Park Dedication Fees were collected. It is the direction from Administration and the Park & Recreation Commission to evaluate the future improvements needed in our Parks and allocating funds for these projects. It is too late in the process to request changes to the proposed 2023-2027 CIP. This discussion would be for the 2024-2028 CIP and beyond. Projects can be planned for years beyond the scope of the five-year CIP. The funding for these projects comes from the Park Dedication Fees that are collected on new development in Andover. These funds can only be used for new improvements and not replacement or repairs of existing BUDGETIMPACT The City Council will determine what improvements get added to the 2024-2028 CIP. ACTION REQUIRED The Park and Recreation Commission is requested to start discussion about where to allocate the growing Park Dedication Fund on future Park improvements Respectfully submitted, 3 Jason Baumunk Attachments: Future Facilities Chart, Staff Recommendations by Zone Future Facilities Chart. Taken from 2021 Park Dedication Study Zone A FUTURE FACILITIES Sustainable Landscaping & Trees FUTURE EQUIPMENT TOTAL TOTAL PRICE $1,000.00 Cedar Crest $1,000.00 Cedar Crest Landscaping $2,500.00 Fox Meadows Security Light $7,500.00 Fox Meadows FUTURE EQUIPMENT TOTAL $10,000.00 Fox Meadows Warming House/Restrooms & Storage/Mtg Room Hawkridge $250,000.00 Additional Irrigation System Improvements $5,000.00 Hawkridge Security Light (2)"` $15,000.00 Hawkridge Septic System $20,000.00 Hawkridge Pave Parking Lot w/ C & G (60-90 Stalls) $135,000.00 Hawkridge Landscaping - Trees $1,000.00 Hawkridge Bleachers w/ Pads (1 Soccer fields) $7,500.00 Hawkridge Land Purchase - (House and Land-7.16 Acres) $190,000.00 Hawkridge age $25-980.N $! 0,000.00 Hawkridge 4 Picnic Tables $3,600.00 Hawkridge New Field Grading and seeding (After Land Purchase) $250,000.00 Hawkridge Field Lighting $250,000.00 Hawkridge FUTURE EQUIPMENT TOTAL $1,162,100.00 Hawkridge Landscaping around Park Sign $1,000.00 Langseth Medium Shelterw/Concrete Pad ($30,000) $15,000.00 Langseth 2 Concrete Picnic Tables FUTURE EQUIPMENT TOTAL $1, 800.00 Langseth $17,800.00 Langseth Future Facilities Chart. Taken from 2021 Park Dedication Study Landscaping $2,500.00 Lund's North Security Light $7,500.00 Lund's North Playground Equipment (2-12 yr. old) Basic ($50,000) $20,000.00 Lund's North Medium Shelter w/Concrete Pad (Small Shelter) Lund's North ($30,000) $20,000.00 FUTURE EQUIPMENT TOTAL Lund's North $50,000.00 Landscaping $1,000.00 Timber River Curb around Parking Lot (400' x $15.00 p/I/f $6,000.00 Timber River FUTURE EQUIPMENT TOTAL Timber River $7,000.00 Landscaping - Trees $1,000.00 Timber Trails Security Light $7,500.00 Timber Trails Pave Parking Lot - 46 Stalls $69,000.00 Timber Trails Medium Shelter w/Concrete Pad $30,000.00 Timber Trails FUTURE EQUIPMENT TOTAL $107,500.00 Timber Trails Mobilization $62,000.00 Pine Hills North Removals/clearing & grubbing $10,000.00 Pine Hills North Grading/earthwork & erosion control $50,000.00 Pine Hills North Stormwater management improvements $32,500.00 Pine Hills North Add secondary entrance/exit from Tulip St (gravel) $g 250.00 Pine Hills North Paved trails 10' wide $323,000.00 Pine Hills North Wooden boardwalk 6' wide $143,750.00 Pine Hills North Pedestrian bridges $60,000.00 Pine Hills North Large community play area $100,000.00 Pine Hills North Gazebo with concrete slab & 4 picnic tables $85,000.00 Pine Hills North Misc. Site Amenities $32,000.00 Pine Hills North Potable well $10,000.00 Pine Hills North Septic & vault $105,000.00 Pine Hills North Future Facilities Chart. Taken from 2021 Park Dedication Study Multi -purpose building $450,000.00 Pine Hills North Storage shed $95,000.00 Pine Hills North Overlook @ pond/wetland demonstration area $25,000.00 Pine Hills North Prairie grass demonstration area $16,250.00 Pine Hills North Expanded irrigation of common spaces $50,000.00 Pine Hills North Games court $14,500.00 Pine Hills North Sand volleyball court $5,500.00 Pine Hills North Disc Golf $5,000.00 Pine Hills North Landscape improvements $35,000.00 Pine Hills North Turf Seed $33,250.00 Pine Hills North Fiber Blanket $13 5,000.00 Pine Hills North Electrical expansion & trail lighting $160,000.00 Pine Hills North $120-000.00 Pine Hills North FUTURE EQUIPMENT TOTAL $2,166,000.00 Pine Hills North H �9ii IIIBiIpII .,_ __ ., l��ii Phla i Park ID Signs (2) $1,000.00 Valleyview FUTURE EQUIPMENT TOTAL $1,000.00 Valleyview sL zsSIMI d ��, ti,. Park ID Signs (2) $1,000.00 White Oaks FUTURE EQUIPMENT TOTAL $1,000.00 White Oaks Future Facilities Chart. Taken from 2021 Park Dedication Study Zone B Park Sign & Landscaping FUTURE EQUIPMENT TOTAL Security Light Picnic Table Irrigation ($10,000) $1,000.00 Oak Hollow $1.000.00 Oak Hollow $7,500.00 Oakview $500.00 Oakview $15,000.00 Oakview Sandbox and Digger $5,000.00 Oakview FUTURE EQUIPMENT TOTAL $28,000.00 Oakview .6 r P '�r'"r I: -0 .!'Wbl 101 5 {�5 -�Y�� ""e"w 29N - 1il n F wr iii �i a�pri r . . Irrigation ($40,000) $20,000.00 Woodland Crossings FUTURE EQUIPMENT TOTAL $20,000.00 Woodland Crossings Zone C Park Sign & Landscaping $1,000.00 Creekridge FUTURE EQUIPMENT TOTAL $1,000.00 Creekridge Landscaping $1,000.00 CL Boat Landing Security Light $7,500.00 CL Boat Landing FUTURE EQUIPMENT TOTAL $8,500.00 CL Boat Landing �u Sustainable Landscaping & Trees $1,000.00 Dehn's FUTURE EQUIPMENT TOTAL $1,000.00 Dehn's Security Light $7,500.00 Green Acres FUTURE EQUIPMENT TOTAL $7,500.00 Green Acres 011, Landscaping $1,000.00 Hidden Creek North Dugouts $10,000.00 Hidden Creek North Future Facilities Chart. Taken from 2021 Park Dedication Study Shelter (Medium) w/ picnic table $40,000.00 Hidden Creek North Irrigation Upgrades $10,000.00 Hidden Creek North Raise Ballfield Fencing Height to 8' $15,000.00 Hidden Creek North Park Sign & Landscaping (2 locations) $2,000.00 Kelsey Round Lake Security Light (2) $15,000.00 Kelsey Round Lake Nature Play Area (5 Total) $60,000.00 Kelsey Round Lake Picnic Shelter with Vault Restroom and Tables $150,000.00 Kelsey Round Lake Dock $22,500.00 Kelsey Round Lake Concrete Flatwork near Parking Area $20,000.00 Kelsey Round Lake Boardwalk (2,000 LF) (Other Funding) $1,045,000.00 Kelsey Round Lake Benches on Concrete Pad (8 Total) $20,000.00 Kelsey Round Lake Picnic Tables on Concrete Pad (6 total) $20,000.00 Kelsey Round Lake Landscaping 1/2 Basketball Court $1,000.00 Meadowood North $15,000.00 Meadowood North FUTURE EQUIPMENT TOTAL $23,500.00 Meadowood North 9_ r Future Facilities Chart. Taken from 2021 Park Dedication Study Sustainable Landscaping & Trees $1,000.00 Meadowood South FUTURE EQUIPMENT TOTAL $1,000.00 Meadowood South Landscaping $1,000.00 Meadows of RL FUTURE EQUIPMENT TOTAL $1,000.00 Meadows of RL Landscaping $1,000.00 Northwoods East Medium Shelter w/ Picnic Tables (Small Shelter- Northwoods East $40,000) $20,000.00 FUTURE EQUIPMENT TOTAL $21,000.00 Northwoods East � 6 i41"' Alli s� ;a Landscaping $1,000.00 Northwoods West Security Light $7,500.00 Northwoods West Pave Parking Lot (10 Stall) $22,500.00 Northwoods West FUTURE EQUIPMENT TOTAL $31,000.00 Northwoods West Landscaping $1,000.00 Pleasant Oaks ADA Access Trail to play area (75' x $50.00 pID $3,750.00 Pleasant Oaks FUTURE EQUIPMENT TOTAL $4,750.00 Pleasant Oaks �u.n�,Frra� Security Light Park Sign & Landscaping Construct Boat Landing & Pave from road to water ($50,000) $7,500.00 Round Lake B.L. $1,000.00 Round Lake B.L. $25,000.00 Round Lake B.L. FUTURE EQUIPMENT TOTAL $33,500.00 Round Lake B.L. m Xfb '.,. .r baff Park Sign & Landscaping $1,000.00 Strootman Pave Ballfield Parking Lot (30 stalls) $60,000.00 Strootman Future Facilities Chart. Taken from 2021 Park Dedication Study Landscaping $1,000.00 Terrace Security Light $7,500.00 Terrace FUTURE EQUIPMENT TOTAL $8,500.00 Terrace Zone D Small Shelter w/ Picnic Tables $20,000.00 Andover Lions FUTURE EQUIPMENT TOTAL $20,000.00 Andover Lions Landscaping ($5,000) ASN $1,000.00 Small Picnic Shelter w/ Picnic Table $20,000.00 ASN Netting - Around Concession Area $10,000 ASN Park Benches (5) $1,000.00 ASN FUTURE EQUIPMENT TOTAL ASN $32,000.00 Netting - Around Concessions Area — Donation? $10,000 ASN Irrigation System and new water service Chesterton Commons $40,000.00 FUTURE EQUIPMENT TOTAL Chesterton Commons $40,000.00 s r° . .i> Playground Upgrade (Signature Park) & Pickleball (4) City Campus $1,000,000.00 # 1 /Purple Community Center Project t Balance (Through City Campus 12/31/20) $824,854.00 #1/Purple FUTURE EQUIPMENT TOTAL City Campus $1,824,854.00 #1/Purple sid Landscaping and Benches Coon Creek Park / $2,500.00 Tom Anderson FUTURE EQUIPMENT TOTAL Coon Creek Park / 2,500.00 Tom Anderson Landscaping Creekview Crossing $1,000.00 FUTURE EQUIPMENT TOTAL Creekview Crossing $1,000.00 . Future Facilities Chart. Taken from 2021 Park Dedication Study Small Picnic Shelter w/ Picnic Table ($10,000) $20,000.00 Hickory Meadows FUTURE EQUIPMENT TOTAL $20,000.00 Hickory Meadows Landscaping $1,000.00 Hidden Creek East FUTURE EQUIPMENT TOTAL $1,000.00 Hidden Creek East 61 "u Ali a Landscaping $1,000.00 Hills of Bunker West Pave Existing Parking Lot w/ concrete C & G $45,000.00 Hills of Bunker West FUTURE EQUIPMENT TOTAL $46,000.00 Hills of Bunker West Park Sign & Landscaping $1,000.00 Moores Estates Security Light $7,500.00 Moores Estates Playground Equipment (2-5 & 5-12 yr. old) $60,000.00 Moores Estates Irrigation System $50,000.00 Moores Estates Trails for ADA access (250' x $50.00 plf) $12,500.00 Moores Estates FUTURE EQUIPMENT TOTAL $131,000.00 Moores Estates Landscaping $1,000.00 Oak Bluff FUTURE EQUIPMENT TOTAL $2,000.00 Oak Bluff NOW WN Landscaping $1,000.00 Prairie Knoll Pave 4 I-apge and 1 Small Parking Let $1-88;099,89 Prairie Knoll Trail from North & East lots to East field (700' x 50 plf) Prairie Knoll $20k) $20,000.00 FUTURE EQUIPMENT TOTAL $201,000.00 Prairie Knoll I low Small Shelter w/ Picnic table (ball field area) $20,000.00 Shadowbrook East Raise Ballfield Fencing Height to 8' (2 Fields) $30,000.00 Shadowbrook East FUTURE EQUIPMENT TOTAL $50,000.00 Shadowbrook East s - TIC E�0,4000 I, i- lldt iNi r. i i Landscaping $1,000.00 Shady Knoll FUTURE EQUIPMENT TOTAL $1,000.00 Shady Knoll Future Facilities Chart. Taken from 2021 Park Dedication Study Irrigation System ($40,000) $30,000.00 Sophie's FUTURE EQUIPMENT TOTAL $30,000.00 Sophie's $ Ii IIp�Ui i' of tl ry Landscaping Lighting of Parking lots (west and south) Skateboard Park Expansion $1,000.00 Sunshine $30,000.00 Sunshine $50,000.00 Sunshine FUTURE EQUIPMENT TOTAL $81,000.00 Sunshine 'h '�y� ➢ _ �i�4, a H r i �4�1 �'a� I�- -,,.- 05 Staff Recommendations From Future Facilities Chart Zone A Pine Hills Master Plan Items Mobilization $62,000.00 Pine Hills North Removals/clearing & grubbing $10,000.00 Pine Hills North Grading/earthwork & erosion control $50,000.00 Pine Hills North Stormwater management improvements $32,500.00 Pine Hills North Add secondary entrance/exit from Tulip St (gravel) $g 250.00 Pine Hills North Paved trails 10' wide $323,000.00 Pine Hills North Wooden boardwalk 6' wide $143,750.00 Pine Hills North Pedestrian bridges $60,000.00 Pine Hills North Large community play area $100,000.00 Pine Hills North Gazebo with concrete slab & 4 picnic tables $85,000.00 Pine Hills North Misc. Site Amenities $32,000.00 Pine Hills North Potable well $10,000.00 Pine Hills North Septic & vault $105,000.00 Pine Hills North Multi -purpose building $450,000.00 Pine Hills North Storage shed $95,000.00 Pine Hills North Overlook @ pond/wetland demonstration area $25,000.00 Pine Hills North Prairie grass demonstration area $16,250.00 Pine Hills North Expanded irrigation of common spaces $50,000.00 Pine Hills North Games court $14,500.00 Pine Hills North Sand volleyball court $5,500.00 Pine Hills North Disc Golf $5,000.00 Pine Hills North Landscape improvements $35,000.00 Pine Hills North Turf Seed $33,250.00 Pine Hills North Fiber Blanket $135,000.00 Pine Hills North Electrical expansion & trail lighting $160,000.00 Pine Hills North Staff Recommendations From Future Facilities Chart Pave Parking lot (park dedication portion) $120,000.00 Pine Hills North FUTURE EQUIPMENT TOTAL Pine Hills North $2,166,000.00 Security Light $7,500.00 Timber Trails Pave Parking Lot - 46 Stalls $69,000.00 Timber Trails Zone B Security Light $7,500.00 Oakview Picnic Table $500.00 Oakview Irrigation ($10,000) $15,000.00 Oakview Sandbox and Digger $5,000.00 Oakview FUTURE EQUIPMENT TOTAL $28,000.00 Oakview Zone C Kelsey Round Lake Master Plan Additional New Trails (possible Grant funds) $226,000.00 Kelsey Round Lake Park Sign & Landscaping (2 locations) $2,000.00 Kelsey Round Lake Security Light (2) $15,000.00 Kelsey Round Lake Nature Play Area (5 Total) $60,000.00 Kelsey Round Lake Picnic Shelter with Vault Restroom and Tables $150,000.00 Kelsey Round Lake Dock $22,500.00 Kelsey Round Lake Concrete Flatwork near Parking Area $20,000.00 Kelsey Round Lake Boardwalk (2,000 LF) (Other Funding) $1,045,000.00 Kelsey Round Lake Benches on Concrete Pad (8 Total) $20,000.00 Kelsey Round Lake Picnic Tables on Concrete Pad (6 total) $20,000.00 Kelsey Round Lake Artistic/Interpretive Nature Nodes (10 Total) $20,000.00 Kelsey Round Lake Wayfinding Signage/Trail Ident. /Distance Markers Kelsey Round Lake ($26000) $10,000.00 Restoration/Landscaping ($50,000) $25,000.00 Kelsey Round Lake FUTURE EQUIPMENT TOTAL $1,635,500.00 Kelsey Round Lake Staff Recommendations From Future Facilities Chart Zone D Pave Ballfield Parking Lot (30 stalls) $60,000.00 Strootman Pave Parking Lot (Canoe Area - 10 stalls) Strootman Canoe $25,000.00 Landing ADA Access Trail to River (150' x $50.00 plf) Strootman Canoe $7,500.00 Landing Pave Existing Parking Lot w/ concrete C & G $45,000.00 Hills of Bunker West Lighting of Parking lots (west and south) $30,000.00 Sunshine Skateboard Park Expansion $50,000.00 Sunshine Irrigation System ($40,000) $30,000.00 Sophie's 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer3 FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: B. Discuss Field Use Schedule Revisions DATE: August 18, 2022 INTRODUCTION Staff is looking for input on revising the Field Use Applications and the field scheduling process. DISCUSSION Staff has started internal meetings to revise our current Field Use Applications and the field scheduling process. The current process leads to multiple follow up communications with applicants to ensure all necessary information is on the application. This leads to delays on preparing the schedules and additional time required by staff to continually follow up. The goal of the revisions is to make the application easier to submit for applicants, make the scheduling of facilities more efficient, and to make the schedules available online to view by the general public. Current practice is to allow associations to blanket schedule fields and rinks. Some associations submit practice and game schedules, but schedules can change daily. Staff is often unaware if fields are actually being used or are available when requests come in from other park users. ACTION REQUIRED Staff is looking for input from the Park & Recreation Commission on changes to the facilities use process and the direction of future scheduling for facilities. Respectfully submitted, Jason Baumunk Attachments: Field Use Application's ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Association President Phone (Home) Print Name Phone (Work) Phone (Mobile) Association President (E-mail) Signature (required) Date Address City, State Zip APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year. Total number of participants expected from Andover this year, Total number of participants in program last year Total number of participants from Andover last year Age brackets for participation Number of game fields/rinks needed per week this year Must indicate season start and end dates Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Number of practice fields/rinks needed per week this year. Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usaae by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved b the City Council. 0 Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note. Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: PARKING REQUIREMENTS! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. CITY STAFF PERSONAL HAVE THE OPTION TO APPROVE APPLICATIONS FOR ONE DAY USE OF FIELDS/FACILITIES AS LONG AS THE REQUESTS DO NOT CONFLICT WITH OTHER GROUPS AND/OR ASSOCIATIONS THAT HAVE RECEIVED PREVIOUS APPROVAL FROM THE CITY. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1 /2000 Revised 4116115 Revised 11120118 (Approved by City Council) Revised 10116119 (Minor updates) H drive/engineering/parks/applications/field usage application