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HomeMy WebLinkAboutJanuary 2, 2003 0 0 ~ ~ ~ I -{ to - 03 ,- '\ CITY of ANDOVER -0 PARK AND RECREATION COMMISSION MEETING - JANUARY 2, 2003 MINUTES The Regular Bi-Monthly Meeting of the AndoverPark and Recreation Commission was called to order by Chairman Lindahl on January 2, 2003, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Dorrie Peterson (arrived at 7:07 p.m.), Dan Masloski, Al Grabowski, Dave Blackstad, Thomas Goodmanson and Valerie Holthus Commissioners Absent: There were none Also Present:' Parks Coordinator, Todd Haas RESIDENTS FORUM , \ There were no comments at this time. V INTRODUCTION OF NEW COMMISSION MEMBERS Mr. Haas introduced Thomas Goodmanson and Dan Masloski to the Park and Recreation stating that they were appointed recently by the City Council and would be serving three-year terms. The Commissioners welcomed them both to the Parks Commission. APPROVAL OF MINUTES Motion by Grabowski, seconded by Holthus, to approve the December 19,2002 Park Commission minutes as presented. Motion carried on a 3-ayes, O-nays, I-absent (Peterson), }:'present (Blackstad, Goodmanson and Masloski) vote. Commissioner Peterson arrived at 7:07 p.m. DISCUSS 2003 DNR GRANT APPLICATION ROUND Mr. Haas stated that this item is continued from the December 5, 2002 meeting in regards to considering DNR Grant programs. ( ) '---' 0 0 Regular Andover Park & Recreation Commission Meeting Minutes - January 2, 2003 Page 2 /~ " Mr. Haas noted the attached copy of the December 5th agenda item and meeting minutes <- ) for review. He stated that he included the approved 2003-2007 Capital Improvement Plan (CIP) for parks as well. Mr. Haas stated that each Park & Recreation Commission member was asked to review the CIP and make a grant priority list to present at tonight's meeting. Commissioner Blackstad stated that he'd recommend Coon Creek Trail be a priority and that Wild Iris Trail should not be on the list. Commissioner Holthus presented and reviewed her list of priorities for the Commissioners. The Commissioners discussed priorities noting Prairie Knoll Park funding and the intended improvements for this year and the potential needs for next as needed. The Commissioners also discussed Sunshine Park briefly, which Mr. Haas explained was being proceeded on currently. Commissioner Masloski mentioned moving forward with grant applications in the spring so that the DNR would consider the item as going forward. ./ \ Commissioner Blackstad stated that they couldn't apply for a grant for a project that is \,.-J already in progress. Commissioner Blackstad recommended that the priorities at this time be the Coon Creek Trail, which is ITom Hanson Blvd to Crosstown Blvd and Crooked Lake Boat Landing(fishing pier installation and boat landing improvements). This was the Consensus of the Commission. Commissioner Peterson asked about the layout of the Crooked Lake fishing pier and boat landing. Mr. Haas explained the layout. Motion by Blackstad, seconded by Grabowski, to recommend Coon Creek Trail and Crooked Lake Boat Landing as the priority items to be included in the DNR Grant. Motion carried on a 7-ayes, O-nays, O-absent, vote. CONSIDER PARK DEDICATION REQUIREMENTSIMAPLE HOLLOW Mr. Haas noted that this item is in regards the Maple Hollow preliminary plat park dedication requirements. Mr. Haas stated that if the Park Commission recalls during the sketch plan, the Commission recommended cash in lieu of land. ~) 0 Ü Regular Andover Park & Recreation Commission Meeting Minutes - January 2, 2003 Page 3 ,/ '\ -- ) ~, / Mr. Haas noted that the Park Commission is recommended to accept cash in lieu of land as originally suggested. Motion by Blackstad, seconded by Peterson, to approve the acceptance of cash in lieu of land. Motion carried on a 7 -ayes, O-nays, O-absent, vote. SUNSHINE PARK CONCESSION UPDATE, CONT. Mr. Haas explained that this item is in regards to the Sunshine Park concession contract with C&H Enterprises, which expired on October 31, 2002. He noted that City Staff conducted a final inspection on November 18,2002 and the deposit was returned to C&H Enterprises. Mr. Haas stated that the expired contract with C&H was for three years (2000, 2001, & 2002). He stated that the Finance Department would be recommending to the City Council (01-07-03) that the City does a Request For Proposal (RFP) for the concessions at Sunshine Park and evaluate proposals before entering into another longer contract with C&H Enterprises or another vendor. Mr. Haas noted that the Finance and Public Works would determine after going through the RFP process whether or not the City would negotiate with the concession vendor of \ choice or the City's new cleaning services contractor. Leone's Building Services, to do 0 the necessary cleaning at Sunshine Park. Mr. Haas reviewed that the contract generated $4,000 of revenue in 2002. He stated that the cleaning services were $3,410 of the expense in 2002. Mr. Haas stated that if any of the Commissioners have any questions to feel ITee to contact Jim Dickinson in the Finance Department. Commissioner Peterson noted that she'd like to check with the softball and baseball clubs to see if they would be willing volunteer some of their time. Mr. Haas agreed stating that Mr. Dickenson would be addressing that possibility as well. UPDATE OF DRAFT PARK PLAN/ANDOVER STATION NORTH Mr. Haas explained that this item is in regards to an update of the draft park plan for Andover Station North. Mr. Haas explained that as previously indicated to the Commission, the Economic Development Authority and City Council have authorized SEH consulting engineers to design the improvements for streets and utilities along with design of storm water ponds and a rough grading plan of the general area. He noted that the Andover Review !' -ì Committee (ARC) is currently reviewing scenarios of the plan. Mr. Haas reviewed the ,---) draft plan layout from the ARC. - R I A d. P k & R :~). c ., M . :_) egu ar n over ar ecreatlOn ommlSSlOn eetmg Minutes - January 2, 2003 Page 4 / - - , ( , ) Commissioner Blackstad referred to the west ball field and mentioned turning it as a better solution, as well as the addition of the fourth field that has been suggested previously. Mr. Haas also mentioned items that would be included in the plan such as a medium size shelter, picnic areas and ponding. Motion by Blackstad, seconded by Grabowski, to recommend the Alternate A Plan with the turn on the west ball field and the recommendation of the addition of a fourth ball field. Motion carried on 7- ayes, O-nays, O-absent, vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items, noting that there were no changes. Mr. Haas noted that there was an opening on the Skateboard Task Force and asked that if any of the Commissioners would like to volunteer to let him know. Commissioner Masloski stated that he would fill the open position. CHAIR'S REPORT Chairman Lindahl explained for the new Commissioners that this is the time during the \ meeting that any of the Commissioners could state any concerns that they might have. \0 Commissioner Peterson welcomed the new Commissioners to the Commission. Commissioner Holthus noted her concern and :&ustration stating that she witnessed some young adults taking some of the barriers at the north end of the parking lot to be used as goals and then be destroyed. She mentioned that a resident told her these were the same individuals that are destructive at the Skateboard Park. Commissioner Blackstad stated that the only thing they could really do is to try and get the individuals caught, therefore that anyone who sees this type of vandalism should call the sheriff's department immediately. Chairman Lindahl requested that City Staffkeep updating the Commission Members on the progress of the ball fields. Mr. Haas stated that City Staff would do this. ADJOURNMENT Motion by Blackstad, seconded by Grabowski, to acljoum the meeting at 7:50 p.m. Motion carried on a 7 -ayes, O-nays, O-absent, vote. Respectfully Submitted, Rochelle Russo, Recording Secretary /" TimeSaver Off Site Secretarial, Inc. \. . )