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Home My WebLink AboutJanuary 16, 2003 0 0 cuYìLnrttd ~-Ð-Q3 U CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JANUARY 16, 2003 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on January 16,2003, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Dorrie Peterson, Dan Masloski, Al Grabowski, Dave Blackstad, Thomas Goodmanson Commissioners Absent: Valene Holthus Also Present: . Parks Coordinator, Todd Haas .~ RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Peterson, seconded by Blackstad, to approve the January 2, 2003 Park Commission minutes as presented. Motion carried on a 6-ayes, O-nays, I-absent (Holthus) vote. CONSIDER 2003 TOURNAMENT APPLICA TIONS / ANDOVER BASEBALL ASSOCIATION Mr. Haas eXplained that his item is in regard to considering the baseball tournament application forms for the upcoming baseball season as requested by the Andover Baseball Association. The Park and Recreation Commission is requested to consider approving the tournament application f01111s. Mr. Haas explained that although tournament applications are not due until March, the Andover Baseball Association would like to schedule their tournaments, so they can begin advertising and get them listed in the books. " Commissioner Peterson stated that she agreed with comments Commissioner Holthus had 0 passed on that she doès not want this to become a "first come-first served" process as that would not be fair. 0 0 Regular Andover Park & Recreation Commission Meeting Minutes -January ]6,2003 Page 2 ;/" '-. \. ) Mr. Haas explained that the proposed Andover Baseball Association tournament dates - had been discussed with the Andover Softball Association and there do not appear to be any conflicts. The Commission discussed the possibility of changing the application process and protocol for tournament applications. Commissioner Grabowski stated that he had no problem with this application as long as it did not conflict with Andover Softball Association plans. Commissioner Grabowski stated that he felt very strongly that fIrst priority for tournaments and other field usage should go to Andover Associations. Larry Emmerich, Andover Baseball Association, appeared before the Commission and stated that he had discussed his planned tournament dates with the Andover Softball Association and there did not appear to be conflicts. Mr. Emmerich stated that the Andover Baseball Association tournaments were May 16-18, June 6-8, June 27-29, July 18-20, July 25-27, August 1-3 and the Andover Softball Association tournaments were planned for May 31 and June 1, June 21 and 22, July 12 and 13, August 8 - 10. Motion by Blackstad, seconded by Peterson, to approve the baseball tournament application forms as presented by the Andover Baseball Association, contingent upon Todd Haas confirming that the Andover Softball Association tournament schedule does not conflict with the Andover Baseball Association tournament schedule. 0 Further discussion The Commission discussed changing the tournament application process. The [ tournament application process will be added to the meeting agenda for Thursday, February 6,2003. Motion carried on a 5-ayes, I-nays (Masloski), I-absent (Holthus) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES / ANDOVER HIGH SCHOOL GIRLS HOCKEY TEAM Mr. Haas explained that this item had been withdrawn from consideration by the Andover High School Girls Hockey Team. CONSIDER PARK DEDICATION REQUIREftlENTS / FVOODLAND CREEK GOLF VILLAS Mr. Haas explained that this item is in regard to a proposed preliminary plat of Woodland Creek Golf Villas by the developer who cun'ently o\",-ns the golf course. The development is proposed to be an urban townhome development. The proposed plan and location map have been provided for the Commissioner's review () Regular Andover Park & ReQtiOn Commission Meeting 0 Minutes - January ]6, 2003 Page 3 / '\ Mr. Haas noted that this item is for information only. The park dedication was paid '-) previously when Woodland Creek was developed in the mid-1980's. Unless the Commission disagrees, no park dedication is required. Also, utilities may be extended through the park for both the watermain and sanitary sewer, which may impact the park facilities. This will be evaluated in the feasibility report as to proposed location of the utilities. Commissioner Grabowski stated that he felt the Parks Department should do the restoration needed after the utility work is done as they seem to do a superior job to independent contractors. Mike Olson and Ron Vanelli, owners of Woodland Creek Golf Course, appeared and stated that they are willing to work with the City to clean up the existing park to make it more user mendly and more easily accessed. Mr. Olson and Mr. Vanelli stated that they wanted to open up the communication process with the Commission regarding this ; project. No action necessary. CONSIDER PARK DEDICATION REQUIREMENTS I CITY VIEW FARM Mr. Haas explained that this item is in regard to a proposed preliminary plat for City ," -'ì View Farm. A copy of the preliminary plat has been provided for the Commission's '0 review. The Park Commission is asked to consider the park dedication requirements for either land or cash in lieu of land. Mr. Haas noted that during the review of the sketch plan, the Commission suggested that the dedication would be cash in lieu of land. Although the parcel that is being considered for development was platted in 1976 as Weises 2nd Addition, the City's records at this point do not indicate that a park dedication fee has been paid. City staff recommends that a park dedication be required unless determination of park fees being paid by the developer can be proven otherwise. The Park and Recreation Commission is requested to consider the park dedication requirements as either land or cash in lieu of land. A trail fee win also be required. ftfOtÏOll by Blackstad, seconded by Goodmanson, to approve a park dedication fee in lieu ofland for City View Farm. Motion carried on a 6-ayes, O-nays, O-absent (Holthus) vote. ANOKA COUNTY SHERIFFJS DEPARTAfENT QUARTERLY REPORT Mr. Haas noted the quarterly report received from the Anoka County Sheriffs Department. ,/ '", 'J 0 0 Regular Andover Park & Recreation Commission Meeting Minutes - January ]6, 2003 Page 4 C) DISCUSS STATUS OF PRAIRIE KNOLL PARK 103-1 Mr. Haas explained that this item is in regard to the status of Prairie Knoll Park, Project 03-1 and Chuck Trom, representing the Andover Football Association, would like to discuss with the Commission the status of the storage/concession building with restroom layout and the type of building construction materials the Commission would like to see. Mr. Haas noted the layout of the park based on input ITom the Commission and City staff. Chuck Trom, Andover Football Association, and Steve Frietag of the North Metro Soccer Association appeared and stated that they had been working together to help design a park and building that would meet both of their needs. Commissioner Blackstad stated his concern that there was not enough parking planned on the south side of the park. Commissioner Grabowski stated his concern with the safety issues of the sliding hill routing people directly into the building. The Commission discussed the possibility of adding a ridge onto the sliding hill to direct sliders away ITom the building. Ms. Haas reminded the Commission that there is only $50,000 in the CIP for a building of some 'type so whatever volunteer supplies and labor could be obtained would greatly 0 help the development of the park. Mr. Trom questioned whether there would be an opportunity to lease the building. The Commission directed Mr. Trom to discuss this possibility at some point with the City Council. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. The Commission discussed the WDE Site Plan South of the landfill and plans for ball fields. Commissioner Blackstad stated that he would like to expand the parking area. Commissioner Peterson stated that she was not happy with the current location of the sliding hill and the difficulty in accessing it. Commissioner Peterson also discussed the need to find a revenue source for parks, including possibly having adult leagues on City fields. CHAIR'S REPORT Commissioner Masloski stated that he would like to have representatives from all the athletic associations come to Commission meetings on an inf01111al basis to update the í-- Commission on their numbers, field usage and gro\V1h plans. U - 0 0 Regular Andover Park & Recreation Commission Meeting Minutes - January ]6, 2003 Page 5 ¿/ - '-, Chairman Lindahl stated that through the current application process, association ) '. representatives do appear before the Commission and state their usage and plans. Commissioner Peterson stated that she is in the process of putting together information on the associations and their numbers and actual field usage, ,as well as future planned usaKe within the City. She. ~tt~ '~/.è;l '-rl'û c..., e )()..vv- dYnV'ßv't-lJUA'\ -Ie CG"Y\'rr\ \ rt-c:.Q...... ~ ,-LH~\(J....Ò. .{ ~LL~-Û:-\ '\.-ì.... V\l..IYì . t./LD i!b L~L./l./.'> ... G...ê-t.-u....J 'b-ù-ÍL.cl LLvJLS<--' -Cltù.-d. C-0"('0,yy-\o ~ u.)cuJ:.-ct Ceì'ì~VÎ Ll.Q....-\o u.;:(;'l.....\:..... \.ù·\~\l"-,-H'-< O'/)<~;.q1< C'>V) .:... Cl,-w'Pl.CÙ\" -H Lv.) Chair Lindahl stated that he would like to have Park and Recreation Connmssioners man U:'{ÿL;rì<.~ '~H..1)1 a table at community events. Chair Lindahl felt that it would be a good opportunity for ù ) ....iG: bu..-tu'~ ' residents to get to know the Park Commissioners as well as give feedback on current ....' ,~ parks and also to see the location of parks within the City. (U)'\1.¡1C10J ?- -\;-{) ~ ADJOURNMENT Motion by Blackstad, seconded by Grabowski, to adjourn the meeting at 8:56 p.m. Motion carried on a 6-ayes, O-nays, O-absent (Holthus) vote. Respectfully Submitted, Kayla Atkins Rokosz, Recording Secretary TirneSaver Off Site Secretarial, Inc. ...... ~ ) '-. ~/ : / \ " J -