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HomeMy WebLinkAboutFebruary 6, 2003 0 (J (!jY>J~- (1/.Y lJ..Yuij:ΕΎ-n 2~20,.Q3 U CITY òfANDOVER PARK AND RECREATION COMMISSION MEETING -FEBRUARY 6,2003 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on Thursday, February 6 2003, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners, AI Grabowski, Dave Blackstad, Thomas Goodmanson, and . Valerie Holthus Commissioners Absent: Commissioners Dorrie Peterson and Dan Masloski. Also Present: Parks Coordinator, Todd Haas (J RESIDENTS FORUM Mr. Haas asked that an item regarding approval for purchase of LaCrosse goals be added as item 3a. APPROVAL OF MINUTES Mr. Haas explained that he had received a called ITom Commissioner Dorrie Peterson and she would like to add on Page 4 of the minutes, under the Chair's Report, she had offered that the CIP Park Improvement Committee had looked at and reviewed the numbers of users and actual field usage and that the committee would continue to work with the Associations in compiling this information in the future. Motion by Blackstad seconded by Grabowski, to approve the January 16, 2003 Park Commission minutes with an addition on Page 4, under Chair's Report, to state that the ! CIP Park Improvement· Committee had looked at and reviewed the numbers of users and actual field usage and that the committee would continue to work with the Associations in compiling this information in the future. Motion carried on as-ayes, O-nays, 2-absent vote (peterso~ Masloski). CONSIDER APPLICATION FOR PURCHASE OF LACROSSE GOALS C) Maureen Novak appeared representing the Andover Area LaCrosse Association. Mr. Haas explained that the North Metro Soccer Association has agreed to work out field 0 0 Regular Andover Park & Recreation Commission Meeting· Minutes - February 6, 2003 Page 2 \ usage with the LaCrosse Association. Mr. Haas stated that the funding for the LaCrosse I / goals would be ITom the 2003 CIP Park Improvements Miscellaneous Fund. Ms. Novak stated that her first official registration is in February, but she expects to have at least 5 teams. Ms. Novak stated to the Commission that there are 14-16 people per team for indoor LaCrosse and 25 people per team for outdoor LaCrosse. Commissioner Blackstad questioned why the LaCrosse Association was not partially funding the goals, as that had been done with other Associations in the past. Ms. Novak stated that they are a new Association. Ms. Novak stated that they were forming bylaws and working on incorporation and after those were in place, a booster club would be fonned for fundraising. She stated that LaCrosse would start by using the fields on Fridays and Sundays. Ms. Novak stated that although the bulk of participants will be ITom Andover, she expected to draw participation from surrounding cities. Motion by Blackstad, seconded by Holthus, to approve purchase of 2 LaCrosse goals based on the low quote, Lax World, Inc. for $1,430 plus tax. Motion carried on as-ayes, O-nays, 2-absent vote (peterson, Masloski). Commissioner Holthus stated that she was very excited about this new LaCrosse Association beginning in Andover. Commissioner Grabowski stated that for future equipment purchases, the City would be looking for participation from the Association as has been done in other area Associations. \ \_~ 2002 FOURTH QUARTER FINANCIAL REPORT Mr. Haas presented the foUrth quarter financial report including Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund. DISCUSS STATUS OF PRAIRIE KNOLL PARK, 03-1 Mr. Haas presented a revised layout for the Prairie Knoll Park. Mr. Haas stated that there may be issues with wetland impact. Commissioner Grabowski questioned whether the easement on the north side of the parking lot could be avoided. Mr. Haas will check into reconfiguring the parking lot to avoid that easement. The Commission discussed the position of the sliding hill. Commissioner Holthus presented an alternate plan that would allow a better slide ITom the sliding hill. Commissioner Grabowski suggested having the concession stand overhang facing the parking lot to prevent that area ITom becoming a secluded "hang out" for area children. .' " I '._~ - Regular Andover Park & ReQtion Commission Meeting 0 Minutes - February 6. 2003 Page 3 ( ". The Commission discussed bleachers. Steve Frietag and Chuck Tran representing the ) , / Soccer and Football Associations appeared before the Commission and stated that they ,~ did not feel bleachers would be needed at this time. Commissioner Blackstad presented another alternate plan for the park. Mr. Haas stated that he will look into the viability of all of the alternate plans and try to come up with the best use of the space for Prairie Knoll Park. Mr. Haas suggested that the Commission look at the preliminary plans for the concession/storage building planned for the park. Chuck Tran representing the Football Association appeared and presented a preliminary plan. The building is approximately 70x26, plus a 10 foot canopy. Mr. Tran stated that the concession room could double as a warming house in the winter if the Commission felt that the lOx16 size would be adequate. The Commission felt that lOx 16 was adequate. The Commission discussed changing the location of the bathroom door access. Chair Lindahl stated that overall the layout for the concession/storage building looked good, but just needed a few changes as discussed. Mr. Tran stated that he will revise the plans and bring them back to a future meeting. ~J RESIDENTS FORUM - continued... Dave O'Toole - 13429 Jonquil Street NW appeared before the Commission. Mr. O'Toole stated that he would like the City to consider creating a new customer service person that would be associated exclusively with the City parks. Commissioner Blackstad stated that there is a Park Coordinator position that is budgeted if the community center moves forward. Mr. O'Toole stated that he feels this is a different focus than that of a Parks Coordinator with the community center. Mr. O'Toole stated he envisioned this person being on site at parks during week night and weekend scheduled activities, to ensure the concession stand is opened, that all lights get turned off or to be a contact person if the police would need to be called. He felt this is something the City needs as the area parks get more and more usage ITom Associations. Mr. O'Toole stated that currently, when the fields are used in the evening hours, there is no one available ITom City staff for people to go to with questions or problems. Mr. O'Toole stated that he would be willing to work with Mr. Haas to put together a draft of a job description. Commissioner Grabowski stated that he felt this was something that would be a good community service. C) Mr. O'Toole stated that he would also like to ask Park and Recreation Commissioner to - participate in the Case Validation Task Force for the community center. This task force - Regular Andover Park & ReQtion Commission Meeting 0 Minutes - February 6, 2003 Page 4 ,/ ~- " is to develop a case to present to residents, mainly by brainstorming ideas, for fund '. ¡ raising for the community center. The task force duties should be completed by the end -~ of June. CONSIDER REVISING TOURNAMENT APPLICATION FORM (SOCCER & SOFTBALVBASEBALL) Mr. Haas reminded the Commission that the idea for revising the form and filing date for tournaments arose at the January 16, 2003 meeting. The Commission recommended changes. Commissioner Grabowski stated that on page 1 Tournament Director's should be changed to Tournament Director(s). Commissioner Blackstad stated that the application form should state that a Tournament Director must be on site at complex at all times. Commissioner Grabowski stated that he felt there should be 2 directors listed and there should be addresses, home phone numbers,. office phone numbers and cell phone numbers listed for both Tournament Directors. The Commission discussed changing the application submittal date to December 15th, with final approval at the 1st meeting in January. ~) Commissioner Holthus stated her concern with communicating this information to all the Associations. Mr. Haas stated that he will contact the Associations informing them of the change. The Commission also suggested posting notices in the November and December City newsletter. Chair Lindahl stated that he feels that a cap on number of tournaments a year per association be considered. Chair Lindahl stated that he is concerned with a possible monopoly of the fields by one Association. The Commission suggested the possibility of changing the Softball/Baseball application to include a space for special instructions for field preparation. The Commission discussed rental of the cushman by applicants and the possibility of including submission of fee(s) at time of application. The Commission felt it was very important for Kevin Starr in Public Works to have this information as soon as possible. Mr. Haas stated that Kevin Starr in Public Works receives copies of all applications and a schedule of the field usage. Mr. Haas stated that he would add the suggested changes and bring it back for the next meeting. Commissioner Grabowski stated that Kevin Starr in Public Works should be asked if there is anything he would like to see on the application forms. í'\ \..J CJ \.) Regular Andover Park & Recreation Commission Meeting Minutes - February 6, 2003 Page 5 ,-.'1 . \ , , REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items. He explained that since the NAC Study is complete and the park dedication fee is approved, the Planning Department will be moving forward to have the necessary Ordinance 10 amendments revised for City Council approval. Mr. Haas reminded the Commission that the EDA is meeting on February 12 to review the feasibility report and overall development of Andover Station North including the layout of the park. Mr. Haas suggested that Chair Lindahl be present at that meeting to discuss the layout. CHAIR'S REPORT Commissioner Holthus thanked Kevin Starr and the Public Works Parks crew for the great job they have been doing on the ice rinks around town. Commissioner Holthus also thanked Todd Haas and Rhonda Anderson for putting together an E-mail address list for the Commissioners. Commissioner Goodmanson questioned the status of having a booth at the Andover Fun Fest. Commissioner Holthus is on the Fun Fest Committee and will suggest at their next . .,"' meeting. . ! \ ' ....../ Commissioner Blackstad stated that there is a fire pit at Andover Lion's Park on City property, at about the 3rd house down ITom the parking lot. Mr. Haas stated that he would have the Code Enforcement Department check into it. ADJOURNMENT Motion by Blackstad, seconded by Holthus, to adjourn the meeting at 8:40 p.m. Motion carried on as-ayes, O-nays, 2-absent vote (peterson, Masloski). Respectfully Submitted, Kayla Atkins Rokosz, Recording Secretary TimeSaver Off Site Secretarial, Inc. ( , )