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HomeMy WebLinkAboutMarch 6, 2003 0 U QJ}\,;\J.v-C CLd..; L~ 3-~O-D3 ,- "- CITY of ANDOVER \.J PARK AND RECREATION COMMISSION MEETING- March 6, 2003 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chairman Dave Blackstad on March 6, 2003, 7:03 p.m., at the . Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Dorrie Peterson, Dan Masloski, AI Grabowski, Dave Blackstad, and Valerie Holthus Commissioners Absent: Chairman Jim Lindahl and Commissioner Thomas Goodmanson Also Present: Parks Coordinator, Todd Haas . '\ RESIDENTS FORUM , '-./ There were no residents present. APPRO V AL OF MINUTES Commissioner Peterson stated that on the first page the comment under Discussion of Status of Prairie Knoll Park, stating, "Commissioner Peterson· questioned why the small parking lot near Prairie Road could not be left open for people utilizing the sliding hilL", should be changed ITom "utilizing the sliding hill" to "utilizing the football/soccer field." Motion by Peterson, seconded by Grabowski, to approve the February 20,2003 Park Commission minutes with the change on the first page as noted. Motion carried on a 5- ayes, O-nays, 2-absent vote (Lindahl, Goodmanson). Mr. Haas requested that 2 items be added to the agenda. Vice Chair Blackstad added the items as 5a and 5b. CONSIDER REVISING TOURNAMENT APPLICATION FORM (SOCCER & SOFTBALVBASEBALL) - CONTINUED... Mr. Haas gave an' overview of the changes that had been recommended by the ~--) Commission. Regular Andover Park & ReQtion Commission Meeting 0 Minutes - March 6, 2003 Page 2 r-\ Commissioner Peterson questioned whether the tournament entry fee information is , ) '--- ~ required on the application. She felt that removal of that would save some space and help get the application down to 2 pages. The Commission discussed the possibility of moving the tournament director's signature lines to the ITont page with a note stating that they had read and agreed to the applications contents. Commissioner Grabowski stated that the special request section could be moved to the first page and that would also help make room to decrease the size of the applications. He also thought there were too many lines listed under special instructions. He felt if they needed more room, applicants could submit an extra form. This would also enable the signature lines to be left at the end of the application. Mr. Haas stated that he would make these changes to both the Soccer and Softball/Baseball applications. Commissioner Maslowski questioned the inclusion of Dram Shop Insurance on the soccer application and not the softball/baseball applications. He stated the importance of having the applications being uniform. The Commission discussed the Dram Shop Insurance and Minnesota Recreational Sports :~J Federation information on the application. Mr. Haas stated that he will remove the Dram Shop Insurance narrative on the application and include it as an addendum for both applications. He will also remove the reference to the Minnesota Recreational Sports Federation. He stated he will bring the revised applications back to the March 20, 2003 Park and Recreation meeting for approval. REVIEW INFORMATION ON SCOREBOARDS - CONTINUED... Mr. Haas explained that he had gotten pricing for basic scoreboard models as requested by the Commission. Commissioner Grabowski stated that the very basic model discussed at the last meeting was not in the information Mr. Haas had gathered. He stated that he felt an "ultra" basic scoreboard was all that was needed. Commissioner Masloski questioned whether the City had ever considered contacting a major beverage company such as Coca-Cola or Pepsi regarding contracting with the City to help fund the scoreboards. Commissioner Grabowski stated that it had been considered in the past and rejected. He () stated that it may be time to revisit this possibility. - Regular Andover Park & ReQtiOn Commission Meeting 0 Minutes - March 6, 2003 Page 3 í '\ Commissioner Masloski stated that sometimes the large beverage companies will pay for !. ) '--.-/ scoreboards in exchange for using their products in City buildings and concession stands. He felt that it could be a very lucrative opportunity for the City, especially with the possibility of the Community Center coming up in the future. Commissioner Grabowski stated that he was also concerned that the installation costs included in the bids were deceiving. He feels the installation costs will be around $25,000. Mr. Haas stated that he will contact the Finance Director and explore the possible options of contracting with a major beverage company. He will also contact Daktronics and have them look at specifics on the fields to make sure an accurate estimate for installation is included in the bids. Commissioner Holthus recommended that Mr. Haas contact Roger Opperman to discuss the possible contract with a major beverage company. Commissioner Masloski also stated that he would have information that would be helpful to Mr. Haas regarding contracts with major beverage companies. REVIEW PLANS & SPECS/02-43/SUNSHINE PARK SOCCER LIGHTING (J Mr. Haas presented the lighting plan by Musco Lighting. He stated the plans called for lighting 3 fields at 20-25 foot candle power, 8 poles at 80 feet high and 4 poles at 70 feet high. He stated that Connexus original bid was incorrect because they were looking at smaller fields. Commissioner Grabowski stated that he felt 70-80 foot poles were too high and would adversely affect the residents in the area. Vice Chair Blackstad stated he agreed that 70-80 foot poles were too high and felt a height of 55 feet would be more appropriate. Commissioner Peterson stated that she would be interested in seeing pictures of fields that were lit with the 70-80 foot high poles. Commissioner Grabowski suggested that Mr. Haas check into the pole height of the fields at City Hall. Mr. Haas stated that he will contact Jim O'Brien and find out specific recommendations and what the pole height is at City Hall. He will bring information back to the meeting on March 20, 2003 for further discussion. Mr. Haas also asked the Commission to think about whether they wanted an extended 10 year warranty for the lighting. C~ The Commission discussed past warranty use and decided that the standard warranty should work fine for the City. - Regular Andover Park & Re~~}tiOn Commission Meeting 0 Minutes - March 6, 2003 Page 4 í~' , i '-_..--I Vice Chair Blackstad suggested Mr. Haas contact the high school and see what they did for warranties. DISCUSS APPOINTMENT TO COMMUNITY CENTER DESIGN TEAM Mr. Haas stated that the City Council has asked for a Park and Recreation Commissioner to be a part of a Community Center Stakeholder Design Team. This team will discuss function, progress, as well as be a sounding board for material use, building design, layout, and budget impacts. Commissioners Peterson and Grabowski stated their interest in being a part of this team. Commissioner Grabowski stated that he had architectural design background that he thought would be helpful. Commissioner Peterson stated that she had utilized YMCA facilities for years with her family. She stated she thought she would have very valuable input on interior layout designs such as locations of sinks rrom the perspective that she is an actual stakeholder that has actually used similar facilities with her children. The Commissioner discussed the appointment options. Both Commissioners Peterson and Grabowski would like the City Council to decide on this appointment. (~) Commissioner Masloski also stated that he would be interested in participating on the team as he feels he has valuable feedback to offer regarding the ice arena design. REVIEW OUTSTANDING ITEMS Mr. Haas explained that in regard to the NAC study there will be a public hearing held on Tuesday, March 11,2003 to discuss the language revisions in Ordinance 10. Mr. Haas will bring copies of the ordinance to the March 20, 2003 Park and Recreation meeting. CHAIR'S REPORT Commissioner Holthus presented alternate shelter designs and approximate costs to the Commission. She felt these designs were more in keeping with similar architectural structure at existing parks within the City. The structure would be octagonal and made of steel. Commissioner Grabowski stated that he didn't feel expensive picnic tables should be installed at these shelters as they would be very remote and he is concerned about vandalism. r-\ Mr. Haas stated that he will check into the alternate design plans presented by : ¡ Commissioner Holthus. '--../ - Regular Andover Park & ReQûon Commission Meeting éJ Minutes - March 6, 2003 Page 5 ./ - I I Commissioner Peterson reminded the Commissioners of the meeting with residents on March 20, 2003 at 6:00 p.m. Commissioner Grabowski stated that he had found his Joint Powers Agreement that discussed the use of fields for the baseball teams. Mr. Haas stated that he had forwarded a copy of it onto the Andover Baseball Association and they were in discussion with the school regarding field usage. Commissioner Grabowski questioned the status of the concession stand at Sunshine Park, as it is only 2 months away ITom being used. Mr. Haas will contact the Finance Depa.rtIÍ1ent and give an update at the next meeting as to the status. Vice Chair Blackstad stated that he would like to wish Commissioner Jim Lindahl well after his rotator cuff surgery today. ADJOURNMENT Motion by Grabowski, seconded by Peterson, to adjourn the meeting at 8:04 p.m. Motion carried on a 5-ayes, O-nays, 2-absent vote (Lindahl, Goodmanson). " Respectfully Submitted, \ Kayla Atkins Rokosz, Recording Secretary TimeSaver Off Site Secretarial, Inc. . -.', ~ j