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HomeMy WebLinkAboutMay 1, 2003 () 0 ~ ClQ.J .~ 0-5-03 ~) CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - MAY 1,2003 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to'order by Chairman Jim Lindahl on May 1, 2003, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Dorrie Peterson, Dan Masloski, Dave Blackstad, and Valerie Holthus Commissioners Absent: Commissioners Thomas Goodmanson and Al Grabowski. Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM 0 There were no comments at this time. APPROVAL OF MINUTES Motion by Blackstad, seconded by Masloski, to approve the April 17, 2003 Park Commission minutes as presented. Motion carried on a 5-ayes, O-nays, 2-absent (Goodmanson and Grabowski} vote. 2003 FIRST QUARTER FINANCIAL REPORT Mr. Haas presented the 2003 first quarter fmancial report and answered questions the Commission had. APPROVE TOURNAMENT APPLICATION FORM/ANDOVER ATHLETIC ASSOCIATION Mr. Haas explained that this item is in regard to considering the tournament application form for the upcoming senior high co-ed end of the season tournament as requested by the Andover Athletic Association. He advised that the tournament is being requested for /' ", August 16-17 at Fields 5-8 (Sunshine Park). This will not conflict with the CYSL V Regular Andover Park & Regtion Commission Meeting 0 Minutes - May ], 2003 Page 2 8 tournament, which will be held at Fields 1-4 at City Hall. The Park and Recreation Commission is requested to consider approving the tournament application form. Motion by Blackstad, seconded by Holthus, to approve the tournament application form for the upcoming senior high co-ed end of the season tournament on August 16-17,2003, Fields 5-8 at Sunshine Park. Motion carried on as-ayes, O-nays, 2-absent (Goodmanson and Grabowski) vote. APPROVE LOCATION OF PLAYGROUND EQUIPMENT Mr. Haas explained that this item is in regard to approving the location of the playground equipment that was purchased for ages 2-5 year olds. He noted that playground equipment was purchased for the Hills of Bunker Lake West Park but was not installed at the park due to a lack of space until the park is reconstructed to accommodate playground equipment. Staff is recommending that since Wild Iris Park will be getting new : , playground equipment for ages 5-12 year olds, the playground equipment for the ages 2-5 year olds should also be placed at this park to complete the park. The Park and Recreation Commission is requested to approve locating the playground equipment for ages 2-5 year olds at Wild Iris Park. Chair Lindahl asked if Bunker Hills west still had equipment in it. Mr. Haas replied it r'ì did, but it would need updating. , . ---/ Commissioner Peterson asked if they were going to take the cost of the playground for what was budgeted for Wild Iris Park. Mr. Haas replied they could do that if they wanted. Commissioner Blackstad asked if the City was going to put in some drain tile at Wild Iris Park. Mr. Hass replied they would and it would be fixed. ¡ i Motion by Blackstad, seconded by Holthus, to approve the locating the playground equipment for ages 2-5 year olds at Wild Iris Park. Motion carried on a 5-ayes, O-nays, 2-absent (Goodmanson and Grabowski) vote. UPDATE OF ANOKA COUNTY SHERIFF'S DEPARTMENT JANUARY-MARCH QUARTERLY REPORT Mr. Haas explained that this item is in regard to an update to the January-March 2003 Quarterly Anoka County Sheriff s Department Report. He advised that staff contacted Captain Jenkins at the Sheriffs Department to verify all City park activity for the first quarter and learned that the only report missed was Northwoods East Park which has not ! been provided for the Commissioner's review. Mr. Haas noted that the next quarterly , 0 report will be presented in July. I , : Regular Andover Park & ReQion Commission Meeting 0 Minutes - May 1, 2003 Page 3 (~ Commissioner Blackstad requested the Sheriff's Department be informed that when there ~ was a violation in a City park, the vehicle gets tagged and the Department not issue a warning. Mr. Haas replied he would inform the Sheriff's Department of the Çommission's request. RECOMMEND APPRO V AL OF BIDS 1 02-431 SUNSHINE PARK SOCCER FIELD LIGHTING Mr. Haas explained that the Park and Recreation Commission is requested to receive bids and recommend awarding the contract for Project 02-43, Sunshine Park Soccer Field Lighting. Mr. Haas presented the bids that were received as follows: , Contractor Bid Amount Alt. 1 Total Vinco, Inc. $196,900.00 $10,640.00 $207,540.00 Killmer Electric Co., Inc. $206,000.00 $11,500.00 $217,500.00 Klein Electric, Inc. $216,700.00 $11,000.00 $227,700.00 Ridgedale Electric, Inc. $218,000.00 $11,600.00 $229,600.00 Honda Electric, Inc. $241,380.00 $12,110.00 $253,490.00 Engineer's Estimate $193,082.00 Mr. Haas noted that $200,000 was approved as part 2003 CIP, $6,700 for consulting and ¡ (J engineering services is to be funded ITom the $200,000. As far as the alternate bid, staff will be recommending the alternate bid be funded ITom Public Works Maintenance Funds since no maintenance (including relamping at the end ten years) will be required from Public Works for the ftrst ten years. With this in mind, additional funds from park dedication will be necessary to do the project. Mr. Haas stated the Park and Recreation Commission is requested to make a recommendation to the City Council to accept bids and award the contract to Vinco, Inc. in the amount of $207,540.00 for the improvement of Project 02-:43,Sunshine Park Soccer Field Lighting. Mr. Haas asked if the Commission was interest in going with wood poles. He stated if they were interested in the wooden poles, they would need to reject the bids and have them rebid. Chair Lindahl stated ifit was less then 20% of the project, he believed it would be worthwhile to pursue this. Motion by Blackstad, seconded by Peterson, to check and verify if there was a significant savings going with wood poles and ifto, reject this bid and rebid with wood poles for the improvement of Project 02-43, Sunshine Park Soccer Field Lighting. CJ Further Discussion - Regular Andover Park & ReQtion Commission Meeting 0 Minutes - May 1, 2003 Page 4 I/) Chair Lindahl stated if the cost was over 10 percent, then they should pursue new bids. ,-/ Motion carried on as-ayes, O-nays, 2-absent (Goodmanson and Grabowski) vote. RECOMMEND APPROVAL OF QUOTES 1 02-21 SUNSHINE PARK PICNIC SHELTER Mr. Haas explained that this item is in regard to recommending approval of the low quote for the construction of the shelter at Sunshine Park, Project 02-2. He presented the quotes for the shelter and installation of shelter, lattice and site work as follows: Contractor . Base Bid Alteniate #1 Alternate #2 (Shelter) (Lattice) (Site Work) Flannagan Sales, Inc. $14,256.55 $4,749.99 $5,675.00 St. Croix Recreation Co. $18,541.00 $1,560.00 $5,960.00 Mr. Haas stated City staff did contact a couple of other contractors on the site work only. The quotes for just the site work were as follows: Contractor Quote Amount Landmark Concrete, Inc. $6,024.00 C~) W.B. Miller $7,350.00 North Valley, Inc. $7,592.00 Mr. Haas advised that $20,000 is available in the Capital Improvement Program (CIP). If the shelter and concrete work are more than the $20,000, the City Council will need to authorize the additional funds from park dedication. The Park and Recreation Commission is recommended to approve the low quote for the installation of the shelter and concrete. Commissioner Blackstad stated the latticework would look nice, but he did not believe it was necessary. Motion by Blackstad, seconded by Holthus, to recommended to the City Council to accept the low quote of Flanagan Sales in the amount of$14,256.55 for the improvement of Project 02-2, installation of the picnic shelter and concrete at Sunshine Park. Motion carried on a 5-ayes, O-nays, 2-absent (Goodmanson and Grabowski) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. ./ ...., Mr. Haas stated the Timber Rivers Park dock would be removed. He noted the dock was \ \.J being destroyed. He stated they wanted to put this dock up for auction and purchase a - 0 0 Regular Andover Park & Recreation Commission Meeting Minutes - May 1, 2003 Page 5 ~ rolling dock. He indicated they would put fencing up at the end of trail so it would be , ,- ADA accessible. Commissioner Blackstad stated he would agree to have the dock removed, but he did not know if he wanted it sold. He suggested it be used in another park. Mr. Haas stated the dock would be stored behind Public Works until the Commission decided what they t wanted to do with it. I Motion by Blackstad, seconded by Peterson, to remove the dock at Timber Rivers Park and get appropriate fencing up. Motion carried on a 5-ayes, O-nays, 2-absent (Goodmanson and Grabowski) vote. Commissioner Blackstad requested this be put on their issues list for discussion in the future. CHAIR'S REPORT Chairman Lindahl requested staff research if the League of Minnesota Cities had restrictions for slopes on sledding hills. Chairman Lindahl stated they had received a letter ITom Tom Grant in response to their ( "\ complaints. He noted he did not know if they could do anything more about this. He J stated they should establish some type of a group that looked into issues such as this and he did not know if the Parks Commission should deal with this. ADJOURNMENT Motion by Peterson, seconded by Masloski, to adjourn the meeting at 8:10 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Goodmanson and Grabowski) vote. Respectfully Submitted, Kathy Altman, Recording Secretary TimeSaver Off Site Secretarial, Inc. , ~ , ) --'