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HomeMy WebLinkAboutJune 5, 2003 0 0 ~ b --lq -6?:J 0 CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JUNE S, 2003 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chairman Dave Blackstad on June 5, 2003, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Dorrie Peterson, Dan Masloski,.Dave Blackstad, Thomas Goodmanson and Valerie Holthus Commissioners Absent: Chairman Jim Lindahl and Commissioner Al Grabowski. Also Present: Parks Coordinator, Todd Haas; AI Koester, Engineering Tech IV RESIDENTS FORUM <J There were no comments at this time. APPRO V AL OF MINUTES Motion by Masloski, seconded by Peterson, to approve the May 1,2003, Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, I-present (Goodmanson), 2-absent (Lindahl and Grabowski) vote. APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIESfl'RA VELING BASKETBALL-GIRLS This item was in regard to considering a request to approve the Application of Scheduled Use of Recreational Facilities for Traveling Basketball-Girls. The Park and Recreation Commission was requested to approve the Application for Scheduled Use of Recreational Facilities for Traveling Basketball-Girls. Motion by Holthus, seconded by Masloski, to approve the Application for Scheduled Use of Recreational Facilities for Traveling Basketball-Girls. Motion carried ona 5-ayes, 0- nays, 2-absent·(Lindahl and Grabowski) vote. (-~ '-.J rì () Regular Andover Park and R'è5eation Commission Meeting Minutes - June 5, 2003 Page 2 :J UPDATE OF PRAIRIE KNOLL PARKI03-1 ; Mr. Koester explained that this item was in regard to an update of Prairie Knoll Park, Project 03-1. The Park and Recreation Commission was requested to review the plan and discuss the issues that had been raised by staff and recommend any changes so the plan could be forwarded to the City Council for their review and approval. Once the approval was approved, bids could then be received. Vice Chairman Blackstad asked AI Koester, Engineering Department, to come forward. Mr. Koester noted that members of the Commission had received a draft grading plan of the park. A couple of issues needed discussion. One of the issues was the location of the septic system drain field. The Building Official, David Almgren, had recommended the : best location for the drain field was in the south half of the proposed hockey rink. The hockey rink would then need to be shifted north, which would require shifting the sliding hill further west. He stated that, if the Commission agreed with this movement of the sliding hill, the side slopes of the hill would be constructed at a steeper slope to allow more enjoyment of the hill, since this seemed to be the biggest concern about the hill ITom its users. Discussion followed regarding various options available within the limited space of the park. There was concern that something would need to be eliminated from the project- parking spaces, playground, etc. C,) Vice Chairman Blackstad stated that the park needed as many parking stalls as possible. He felt that when both fields were being used, the parking lot would be full. There was further discussion regarding the cost of moving and the best location for the sliding hill. Commissioner Masloski noted that the sliding hill was the focal point of the current arrangement. He stated that he did not want to see the sliding hill moved out of the park. Mr. Koester responded that, ifkeeping all the amenities, he did not see a place for it in the park. He noted that the presented plan was the most economical plan. Commissioner Holthus asked if a motion was needed to accept the plan. Vice Chairman Blackstad stated that a motion was needed if moving was to be done, as the grading proposals needed to be ordered. Motion by Holthus, seconded by Peterson, to recommend approval of the plan to the City Council. Further Discussion Ü -~ 0 Regular Andover Park and R~Jation Commission Meeting Minutes - June 5, 2003 Page 3 ~) Mr. Koester noted that the parking lots would be graded as part of the overall site. He stated that it appeared the parking lots would be able to have recycled bituminous ITom the Prairie Road reconstruction delivered to Prairie Knoll Park, and it would be used as class 5 for the parking lots. This would be a savings to the park dedication funds. It was asked if there would be enough gravel for the future hockey rink. Mr. Koester , replied that there possibly would be enough gravel for the hockey rink. ¡ ; Mr. Koester also stated that once the plans were fmalized, more dirt might be needed. There was discussion regarding places within the park that could provide additional dirt. Mr. Koester also noted that the berm that the property owner requested on the south side ! i of the parking hill would be of minimum height to allow for mowing of the berm. He felt i the berm would cause a muddy situation; however, a curb and gutter would take care of it. Vice Chairman Blackstad responded that there was no money for a curb and gutter. Mr. Koester added that trees and landscaping would be completed to cut down on the lights shining through to the property owner. Mr. Koester also stated that on the east end, near the soccer line, there were 16 oaks that I i C) could be a safety issue. He suggested a two- to three-foot retaining wall be built. Vice Chairman Blackstad stated that he would talk with Steve Freitag of North Metro Soccer Association regarding the retaining wall. Commissioner Peterson asked Mr. Koester if the costs of moving the hill, the berms and I the drain field could be put together for review. She stated that these additional costs were not a part of the CIP. Mr. Koester responded that an estimate had already been completed. Commissioner Holthus recommended that the Commission meet at Prairie Knoll Park, with the site plans, to easier visualize the changes being requested. Vice Chairman Blackstad stated that on June 19,2003, the Park and Recreation Commission could meet at 7:00 p.m. at the Prairie Knoll Park. ; ; There was further discussion regarding the placement and logistics of the footings for the ! planned buildings. Motion carried on a 4-ayes, I-nay (Masloski), 2-absent (Lindahl and Grabowski) vote. ; , 0 - Regular Andover Park and RQation Commission Meeting 0 Minutes - June 5, 2003 Page 4 CJ DISCUSS SELLING OF TIMBER RIVERS PARK DOCK I i Mr. Haas explained that this item was in regard to the selling of the Timber Rivers Park j Dock. The Park and Recreation Commission was requested to consider recommending selling the dock and using the funds to purchase a new dock at Crooked Lake Boat Landing. Vice Chairman Blackstad stated that the dock had to be pulled because of the rise and fall of the river levels, which were damaging the dock. He added that it was a park nightmare [ getting the dock out in the fall and putting it back in the spring. Vice Chairman , Blackstad noted that the dock would be sold and the proceeds used for a dock at Crooked Lake. Motion by Masloski, seconded by Peterson, to recommend approval of the selling of the dock and using the funds to purchase a new dock at Crooked Lake Boat Landing to the ! City Council. : Further Discussion Commissioner Holthus recommended that, at one of the summer meetings, the Commission meet at Crooked Lake to evaluate the situation. ; .~ Vice Chairman Blackstad stated that the Commission could meet at 7:00 p.m. at Crooked V Lake on July 17,2003. Motion carried on as-ayes, O-nays, 2-absent (Lindahl and Grabowski) vote. ! DISCUSS 2004-2008 CIP PARK IMPROVEMENTS Mr. Haas explained that this item was in regard to discussing the 2004-2008 CIP for park improvements. The Park and Recreation Commission was requested to review the priorities and recommend the park improvement projects to be constructed in 2004. Commissioner Peterson stated that, until Prairie Knoll and Terrace Park were completed, she did not know how anything else could be handled. , , Vice Chairman Blackstad asked if the list should stand for 2004, because these were the , ¡ projects that needed to be done. He added that there was not money available for all of these projects. There was further discussion regarding projects that needed to be completed during the current yeÇU' and those that could be moved to future years. Availability of fmances and : I the sources of fmancing were also discussed. ! 0 Regular Andover Park and R~atiOn Commission Meeting 0 Minutes - June 5, 2003 Page 5 / ) Commissioner Masloski asked if thought were being given to the future parks that would '--' be needed. Vice Chairman Blackstad responded that neighborhood parks should be built with the park dedication funds received :&om future development. He added that the $50,000 :&om the general fund had been intended to allow loans to be made, with payment coming :&om the $50,000 over the years. Some percentage of the park dedication funds had been intended for the same purpose; however, that point had never been reached. Commissioner Peterson stated that park dedication funds were being used to maintain the parks. She said, in her opinion, that money should come ITom the general fund. She felt that, once the park existed, it should be the responsibility of the City; and the park dedication funds should be spent for new parks needed because of growth. The Commission continued to discuss the need that would arise for new parks because of future development and the availability of funds for that need. Commissioner Masloski asked when the Commission's recommendation needed to go to the City Council. Mr. Haas responded that the Council would be expecting the recommendations by the end of July, as the goal was to finalize in October. ./- '1 Commissioner Masloski recommended that the Park and Recreation Commission have a J '--./ work session regarding this issue. Mr. Haas asked if the Finance Director should be included in any sessions that are : planned. I I I I Vice Chairman Blackstad stated he agreed with setting up a workshop. He added that ] next spring he wanted to look at all 50 parks and rank them according to what needed to be done and what the cost would be. . Mr. Haas stated that every park in the City had been analyzed to discover what needed to be done. He added that development is slow enough to suggest that there would be a couple of quiet years where not much would be happening. Vice Chairman Blackstad suggested the Commission schedule a work session. He also recommended that Finance Director Jim Dickinson be included. It was decided that the Commission would meet at 4:00 p.m. or 4:30 p.m. on June 19,2003, for the work session, go to Prairie Knoll Park for the site evaluation after the work session and change the time for the Park and Recreation Commission meeting (if possible) ITom 7:30 p.m. to 7:00 p.m. /-- '\ Motion by Masloski, seconded by Peterson, to approve a work session for 4:30 p.m. on \J June 19,2003, followed by a site evaluation at Prairie Knoll Park, and changing the Regular Andover Park and RÇ2ation Commission Meeting 0 Minutes - June 5, 2003 Page 6 ./ ~ scheduled time for the Park and Recreation Commission meeting on June 19,2003, ITom ,~. 7:30 p.m. to 7:00 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Lindahl and Grabowski) vote. CONSIDER QUOTESI02-6/WILD IRIS PARK PLA YGROUND EQUIPMENT Mr. Haas explained that this item was in regard to quotes received for the purchase of playground equipment at Wild Iris Park, Project 02-6. Staff requested the Park and Recreation Commission recommend action to be taken. Mr. Haas stated that $10,200 was available for the playground equipment. He recommended going with the company that gave the lowest quote, if their equipment was of equal quality. He added that the swing sets were not included; they would have to wait until next year. Commissioner Holthus asked if the City owned any equipment from the company that gave the lowest quote. Mr. Haas responded that he did not think the City owned any of their equipment. He stated, however, that it was his understanding that their equipment was of good quality. (----\ He added that he had received many quotes from them, and they were usually high. \.J There was discussion about the use of wood chips around the playground equipment instead of sand. Mr. Haas stated that the kids loved it. He added that parents also appreciated it because the kids did not come home with sand. i Motion by Peterson, seconded by Masloski, to approve moving ahead to purchase equipment for the Wild Iris playground ITom Anderson, not to exceed $14,500. Mr. Haas explained that the extra money needed would come from park dedication funds. Motion carried on as-ayes, O-nays, 2-absent (Lindahl and Grabowski) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Mr. Haas stated that trail signage was an on-going project as new trails continued to be ; constructed. , , I , Mr. Haas indicated that the development of site plans for all existing parks was ongoing. I 0 , Regular Andover Park and RQation Commission Meeting (j Minutes - June 5, 2003 Page 7 :./-~) Mr. Haas noted that the update of the Quarterly Sheriff's Department Report on Park '-- Patrol and Vandalism would be out in July. Mr. Haas stated that the NAC Study was complete and the park dedication fee had been approved by City Council. The Planning Commission had recommended having the necessary Ordinance 10 amendments revised along with amendments to the Parks Chapter of the Comprehensive Plan. These amendments had been approved by the City Council at the May 6, 2003, meeting. The Met Council had not yet approved amendments to the comprehensive plan. Mr. Haas noted that the picnic shelter for Sunshine Park was on order, and the field lighting construction at Sunshine Park should begin within the next few weeks. Mr. Haas indicated there were no changes to the "On Hold" list. CHAIR'S REPORT Commissioner Masloski reported that a resident had called him regarding the North Metro Soccer Association event scheduled. The resident anticipated heavy traffic in his , neighborhood. He asked if the City would put up "no parking" signs in that area. (' Commissioner Peterson responded that she did not feel "no parking" signs should be \../ placed on public streets. She added it is a short-lived problem. Commissioner Masloski stated that he would like to see the situation monitored to determine the traffic flow. Mr. Haas stated he would check to see if something was already in place to address the concern. C-O\'Y\ í't'ì I 5'::: \ ó nê¡-- -eouncilmember Goodmanson thanked Mr. Haas and City Staff for keeping the City a beautiful place. He added that they had picked up trash on a four-mile stretch on Hanson ! Boulevard. (L(Y\QJrìLll£1 þ-tý-63 i I ADJOURNMENT Motion by Peterson, seconded by Masloski, to adjourn the meeting at 8:43 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Lindahl and Grabowski) vote. ; Respectfully Submitted, /-, { \ '-) (-'') (-) , , Regular Andover Park and Rèdeation Commission Meeting 1... _.. Minutes - June 5, 2003 Page 8 ,r' 'ì Marjorie R. Jenkins, Recording Secretary ~ TimeSaver Off Site Secretarial, Inc. r ., . , , .... ~i '\ ! ~/