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HomeMy WebLinkAboutJune 19, 2003 () ~fuu C I T Y o F UJ1itW) I ~ 11.., 0 3 NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US PARK AND RECREATION COMMISSION MEETING - JUNE 19,2003 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on June 19, 2003, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chainnan Jim Lindahl, Commissioners Dan Masloski, Al Grabowski, Dave Blackstad, Thomas Goodmanson and Valene Holthus Commissioners Absent: Commissioner Dorrie Peterson. Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM :.J There were no comments at this time. APPROVAL OF MINUTES Commissioner Goodmanson requested that the last paragraph of the "Chair's Report" be changed to read Commissioner Goodmanson instead of Councilmember Goodmanson. Motion by Blackstad, seconded by Goodmanson, to approve the June 5, 2003, Park Commission minutes with the requested change in the "Chair's Report." Motion carried on a 4-ayes, O-nays, 2-present (Lindahl and Grabowski), I-absent (Peterson) vote. APPROVE TOURNAMENT APPLICATION FORMIRIVERDALEAIG Mr. Haas explained that this item was in regard to considering the tournament application form for the 2nd Annual Riverdale STL Classic as requested by Riverdale AIG. The Park and Recreation Commission were requested to consider approving the tournament application form. Mr. Haas noted that the tournament had been requested for Saturday, September 6, 2003, :~) for Fields 5-8 at Sunshine Park. Because Andover Athletics had scheduled the fields for Regular Andover Park & R[)tion Commission Meeting 0 Minutes - June ]9, 2003 Page 2 C) that date, Mr. Haas recommended changing the 2nd Annual Riverdale STL Classic to Saturday, September 13,2003. The change was acceptable. Mr. Haas also stated that, because thè tournament was for adults, the tournament directors were recommending the fee be waived, which would need City Council approval. Motion by Blackstad, seconded by Grabowski, to approve the tournament application form for the 2nd Annual Riverdale STL Classic to be held on Saturday, September 13, 2003, instead of Saturday, September 6, 2003, without waiving the fee. Further Discussion Commissioner Blackstad stated that he had checked with other cities, and they were not t t waiving their fees. He felt the fees were created for a reason. In addition, Riverdale AIG ; had already been given a break on their deposit fee, which they would get back if all was r in order at the end of the tournament. Commissioner Blackstad added that there was no I delineation in the fee structures for profits or nonprofits in those cities with whom he had checked. Commissioner Masloski added that Riverdale AIG was charging a fee to those entering the tournament, and the tournament was being held on the City's fields. (- Commissioner Grabowski asked if this tournament was sanctioned, as Riverdale AIG U would not have insurance if not sanctioned. He asked if having insurance was a requirement. Mr. Haas responded that he would check with the City Clerk regarding Commissioner Grabowski's concerns. Motion carried on a 6-ayes, O-nays, I-absent (Peterson) vote. , i ; APPROVEAPPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIESIPRAIRIE OAK COMMUNITY CHURCH ! , Mr. Haas explained that this item was in regard to a request for Application for , Scheduled Use of Recreational Facilities by Prairie Oak Community Church. The request asked to use three soccer fields at Sunshine Park or City Hall. City staff suggested that City Hall be used, as the soccer lighting may be under construction during the time ITame. The Park and Recreation Commission was recommended to approve the Application for Scheduled Use of Recreational Facilities by Prairie Oak Community Church for July 14-17,2003, ITom 10:00 a.m. to 3:00 p.m. at City Hall soccer fields. Commissioner Blackstad asked if Prairie Oak Community Church agreed to the move to 0 City Hall. - Regular Andover Park & ReC¿tion Commission Meeting 0 Minutes - June 19, 2003 Page 3 ~~ Mr. Haas responded that they had agreed. He added that they were not given a choice i 'ì because of the ongoing construction. '--../ Motion by Blackstad, seconded by Goodmanson, to approve the Application for Scheduled Use of Recreational Facilities by Prairie Oak Community Church for July 14- 17,2003, from 10:00 a.m. to 3:00 p.m. at the City Hall soccer fields. Further Discussion Commissioner Grabowski suggested that staff check with the other associations to see what they had scheduled for those dates. Mr. Haas responded that most of the recreation programs should be close to finished by that time. Motion carried on a 6-ayes, O-nays, I-absent (Peterson) vote. DISCUSS 2004-2008 CIP PARK IMPROVEMENTS, CONT. Mr. Haas explained that this item was in regard to discussing the 2004-2008 CIP park improvements. He noted that, based on the last Commission meeting, a meeting was to 0 be anticipated, but had not yet happened, between the Commission members and Jim Dickinson, Finance Director. Mr. Haas provided dates when Mr. Dickinson would be available to attend. He also provided a revised projected fund balance, which indicated the proposed projects, proposed use of the PIR fund and repayment schedule to reimburse the PIR fund. He noted that an advance of$150,000 ITom the PIR fund would allow for installation of the irrigation system and new well for this year. Mr. Haas recommended that a date be selected to meet with Mr. Dickinson. After discussion, it was decided that the Commission members and Mr. Dickinson would meet on Tuesday, July 1,2003, at 5:00 p.m. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Regarding the Coon Creek Corridor and other miscellaneous trail signage, Mr. Haas noted that staff had completed the final as built for Public Works. He stated this is an i ongoing project as new trails continue to be constructed. i Mr. Haas stated that development of site plans that will indicate the facilities available for all existing parks is ongoing. 0 i - Regular Andover Park & R[)ation Commission Meeting 0 Minutes - June ]9, 2003 Page 4 / ') Mr. Haas noted that the 2nd Quarterly Sheriff's Department Report on Park Patrol and ......--/ Vandalism would be placed on the July 17,2003, agenda. Mr. Haas gave the Commission members copies of an e-mail from a Metro Council staff member regarding the status of the park comprehensive plan amendment. Mr. Haas stated that the bid opening for Prairie Knoll Park was scheduled for July 28, 2003. Mr. Haas stated that the picnic shelter was on order for Sunshine Park. Mr. Haas noted that the soccer field lighting construction at Sunshine Park was anticipated to start within the week Regarding the "On Hold" items, Mr. Haas indicated that there had been no changes. Mr. Haas asked Commissioner Grabowski if he had been able to contact the associations regarding installation and costs of the scoreboards. Commissioner Grabowski responded he had not contacted the associations; however, he would in the near future. Regarding the "Task Force Updates," Mr. Haas noted that the City Council had discussed the issues of the skateboard park at City Hall at their June 3, 2003, meeting. He indicated the discussions were included in the City Council meeting minutes. In addition, he /~ ." anticipated these discussions would also be e-mailed to the Commission members within ! \J the next few days. CHAIR'S REPORT Commissioner Grabowski reported that he had received an e-mail discussing ball tournament cleanup. He felt that a mess was often made on the fields, and it was being left for someone else to handle. Mr. Haas responded that he had talked with both associations and requested them to do a better job of cleanup, as there had been extensive litter left after a tournament. Commissioner Grabowski suggested a letter be sent to the associations, with copies to the coaches, explaining that more attention needed to be paid to cleanup. He suggested the associations be charged if the City had to handle the cleanup. Mr. Haas indicated that most of the litter was around and in the parking lot. Commissioner Grabowski responded, if the parking lot was a mess, that should be part of the cleanup responsibility. Ü Commissioner Blackstad added that big tournaments were planned for July, so this would be a warning to those involved. Regular Andover Park & RatiOn Commission Meeting 0 Minutes - June 19, 2003 Page 5 .,,- -.... \ " Commissioner Grabowski asked about the complaints that equipment and supplies were not being put back into the storage shed. He felt this was another issue that should be addressed in the letter discussing the cleanup issues. He suggested that, once again, the associations should be charged for the losses. Mr. Haas replied that he would discuss the issue with those involved and have letters prepared and sent. Commissioner Grabowski asked Mr. Haas ifhe knew what weekend the gutters were vandalized in Sunshine Park. Mr. Haas replied that he did not know but would check into it. Commissioner Grabowski noted he had received a flyer presenting storm water and utility information and proposed fees. He noted that the parks would be charged for storm water even though they were paying for their own water collection. He stated that appeared to be double taxing. Commissioner Grabowski asked what time the lights were turned off at City Hall. It was : agreed that the lights were turned off at 11 :00 p.m. Commissioner Grabowski indicated they should be turned off at 10:30 p.m., as there should be no need for lights after that time. í " ) Mr. Haas stated that there would not be a Park and Recreation Commission meeting held , \ , on Thursday, July 3, 2003, because of the 4th of July holiday. The next Commission ¡ , meeting would be held on Thursday, July 17,2003. Commissioner Holthus reminded the Commission that they would be meeting at Crooked Lake Landing on Thursday, July 17,2003, before the scheduled Commission meeting. ADJOURNMENT Motion by Blackstad, seconded by Holthus, to adjourn the meeting at 7:49 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Peterson) vote. Respectfully Submitted, ; Marjorie R. Jenkins, Recording Secretary TimeSaver Off Site Secretarial, Inc. '.:c) '-~