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HomeMy WebLinkAboutJuly 17, 2003 0 0 a~ f-7-05 :r-¡ CITY of ANDOVER i '----' 1685 CROSSTOWN BOULEVARD NW. · ANDOVER, MINNESOTA 55304. (612) 755-5100 PARK AND RECREATION COMMISSION MEETING- JULY 17,2003 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on July 17,2003, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Dorrie Peterson, Dan Masloski, Dave Blackstad, Thomas Goodmanson and Valerie Holthus Commissioners Absent: Commissioner Al Grabowski. Also Present: Parks Coordinator, Todd Haas Emmerich Development Corp., Mike Quigley (\ U RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Goodmanson, seconded by Blackstad, to approve the June 19,2003, Park : Commission minutes as presented. Motion carried on as-ayes, O-nays, I-present (Peterson), I-absent (Grabowski) vote. CONSIDER SKETCH PLAN/PETERSON PROPER TYIPARK DEDICATION REQUIREMENTS Mr. Haas explained that this was in regard to a request by Emmerich Development Corp. for review of the proposed sketch plan and location of the new park. He supplied a map indicating the location of the park recommended previously by the Commission for review, along with the Park Commission meeting minutes from March 15,2001. He noted the developer was interested in moving the proposed park from the middle part of the plat to the south end ofthe plat. Mr~ Haas indicated the Park and Recreation Commission was requested to review the proposed sketch plan and recommend the location of the park to the City Council. 0 . Mr. Haas noted the Park Commission had reviewed the possibility of a park for the indicated area a few years ago. At that time, three to five acres ofland were suggested Regular Andover Park & RQatiOn Commission Meeting 0 Minutes - July 17, 2003 Page 2 0 with wetlands acting as a buffer. He added that Emmerich Development Corp. was proposing moving the park closer to the south end ofthe location. Mike Quigley, Emmerich Development Corp., submitted a sketch plan for the Peterson property, which had a park located at the south end of the proposed development. He noted the lot at the southern end was not platted and the location was somewhat defined by what was happening east and west of that area. He also felt an area where there were converging streets was inappropriate for a park setting. He stated the southern part of the location had a natural setting with some wetlands and there was also room for expansion on the east side. He indicated the size of the park was sufficient for the equipment and activities suggested. Commissioner Holthus asked if there was a piece ofland close enough to have a trail rrom the street to the park. Commissioner Peterson noted that permission would be needed rrom existing owners. ; I Mr. Haas stated that Council had talked with owners about a road connection and the , , owners were not willing. He suggested the owners might be willing to consider a trail easement. Mr. Quigley stated he was advocating a trail come off the end ofthe cul-de-sac west of the proposed site. He thought it was important to have a trail or bike path at Drake and ,~ 156th . <-J Don Peterson, 1374 -161 st Avenue NW, stated he was a property owner near the park site. He pointed out areas of high land where people could walk. Discussion followed regarding the location of current and anticipated homes in the area. Commissioner Peterson noted this site was 1.65 acres and the past Commission had indicated there should be three acres. Chairman Lindahl stated the previous Commission was not sure how the area would be divided when sold and developed. He indicated, at , that time, the consensus had been the area would be developed and a park would be needed. Chairman Lindahl indicated the previous Commission was thinking the park needed to service a large area and a larger park could accommodate more activities. Commissioner Holthus suggested moving the park further north would give better access to more residents, considering the lots to the east would be developed. She added Mr. Quigley had noted traffic between the developments would prohibit the park in that area. Mr. Quigley responded the streets were already in place and would define what could be done, as those street locations could not be changed. Mr. Haas noted existing wetlands and housing eliminated potential park land; therefore, the City would have to work with what was available. r\ U - Regular Andover Park & ReQtion Commission Meeting 0 Minutes - July 17, 2003 Page 3 0 Discussion continued regarding access to the park that would accommodate the most residents. Commissioner Holthus felt the ideal situation would be to have an easement for a trail to the street. Jim Lashinski, 1326 - 1615t Avenue NW, stated that if there was a trail through the south end of the parking lot, there would not be a place to park cars on the street. Commissioner Lindahl responded that most neighborhood parks were designed for access by walking and biking. He felt, if too much parking space were available, people from outside the neighborhood would access the park and produce crowding. Commissioner Peterson asked if the land to the east was platted. Mr. Haas indicated what areas were platted, what areas had wetlands and the locations of developments. He added that this was only a sketch plan that would be forwarded to the Council with suggestions from the Park Commission. Commissioner Blackstad stated he would be more comfortable if there were an easement for a trail. He said the rationale for the Park Commission's recommendation two years ago was the access from both east and west. He noted that, currently, there did not seem to be any other place than the south end. Discussion followed regarding areas of high ground that would be good park land. , ! (-) Commissioner Masloski felt, in the past, the Park Commission had received land that did '-..../ not meet their needs. He wanted to be sure the park would be located on quality high ground. Mr. Quigley responded the site he was recommending was quality upland. In addition, he noted it did not have streets running through it. Mr. Haas suggested the Park Commission take a tour of the area and talk with residents about a trail. Chairman Lindahl feared a park at the end of a long cul-de-sac would be hard for people to find. He mentioned considering acquisition of land that could expand the park area. It was noted that area residents were anxious to have the park completed. Chairman Lindahl indicated the residents bordering the area would use the park extensively; however, the park needed to serve that entire area. He added the park should accommodate the entire development in the vicinity, and a central location would be preferred. Commissioner Blackstad agreed the Commission was looking for an area that was more accessible and had little traffic. Discussion followed regarding lots that could be used for the park area. Chairman Lindahl suggested a trail on the south end from the end of the cul-de-sac down to Drake Street. He also recommended an acre be available on each side south of where the street entered. () ~ Regular Andover Park & R~r)ation Commission Meeting 0 Minutes - July 17, 2003 Page 4 . . : ) ~mmis~~m~~~~:l:; {~~111,~:~~h~d~~lòah -(hò I I location suggested by Mr. Quigley. It was agreed the site should be south of I 59th. Chairman Lindahl agreed the location was ideal for a park; however, he felt access to the area would be restricted. A-nìe.Ylcu.el ß-~-O~ Mr. Haas stated this item would come back as a preliminary plat with Park Commission recommendations. Mr. Quigley indicated he would react according to the exact comments ITom the members. It was decided the Park Commission would not visit the site, as there was not more to see than they had on their maps. Chairman Lindahl reminded the Commission that they were trying to meet the needs of a large l1umber ofh9mes. Ix. 13/ Ksftu-I rCc.Dmmc..xîd ,-Dk. L- - CLr\cl Lð¡-S be uSed nJo17DrI bLI, ¿Uìa.ahl..--/ se.ccncLe..-:L ~ qc. , -ro, ..' fl' -F6v- -t-he. PCLt"K.., '\¡Jrftî Q.-trCL.LI O. íhc SDLL..1-h en.d Conn~-hh) -to 1)rú~ 9rre..c.t-. (Yk~ ön APPROVE TOURNAMENT APPLICATION FORMINORTH SUBURBAN MUTUAL Œ(trri ed ön CL AID 0-Ú~ ES, 0 n~5 I I-Q. se.nt \J . Mr. Haas explained this item was in regard to considering the tournament application , , form for the annual North Suburban Mutual Aid Tournament. He noted the tournament 0 was being requested for Saturday, September 13, 2003, for Fields 5-8 at Sunshine Park. He added there were no conflicts for this day, as Riverdale Assembly of God had requested to move their tournament to September 20,2003. He indicated the tournament I was for adults and the tournament directors were recommending the fee be waived, which would need City Council approval. Mr. Haas requested the Park and Recreation Commission consider approving the tournament application form and recommending the fee be waived. Motion by Blackstad, seconded by Holthus, to approve the tournament application form and recommend the fee be waived. Motion carried on a 6-ayes, O-nays, I-absent (Grabowski) vote. APPROVE 2003 FALL SOCCER/FOOTBALL SCHEDULE Mr. Haas explained this item was in regard to approving the 2003 fall soccer/football ! schedule. Mr. Haas provided copies of the proposed 2003 fall soccer/football schedule that identified the available fields. He also provided copies of the applications from the North Metro Soccer Association and the Andover Soccer Association. Mr. Haas requested the Parks and Recreation Commission approve the 2003 fall soccer/football schedule. Ü u 0 Regular Andover Park & Recreation Commission Meeting Minutes - July 17, 2003 Page 5 " -j Motion by Blackstad, seconded by Goodmanson, to approve the 2003 fall soccer/football \.. -~ schedule contingent on the three associations completing a revised schedule for approval. . J Motion carried on a 6-ayes, O-nays, I-absent (Grabowski) vote. UPDATE OF TOURNAMENTIRIVERDALE ASSEMBLY OF GOD Mr. Haas explained this item was an update regarding the Riverdale Assembly of God tournament. He indicated City staff had contacted Tim Hale, the tournament director, to find out if they were still having the tournament on September 20,2003. Mr. Hale indicated the tournament would go on and the fees would be paid as required by the City Council, as the City Council did not waive the fees. 2003 SECOND QUARTER FINANCIAL REPORT Assistant Finance Director Brezinka provided copies of the quarterly review of the Park Improvement Fund in the packet, which included Project Commitment Listing Report, Balance Sheet and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2003. Copies of a Projected Fund Balance Summary for the Park Improvement Fund and the 2004-2008 CIP projects were also provided. It was noted the data was informational and no formal action was needed. Mr. Haas indicated park dedication funds for new developments were available, with (-"'. Constance Corners becoming available the next week. He stated Prairie Knoll Park and \~-) Sunshine Park were priorities. Mr. Haas noted approximately 100 new lots would be developed within the next four to five years and the park dedication fees for these lots had been calculated and put toward Prairie Knoll Park. He added that the remaining CIP projects from last year had been I , shifted one year down. Commissioner Peterson commented that Terrace Park had been moved to 2007, even though it had been partially completed last year. She asked if Terrace Park could be completed and Fox Meadows moved to a later time. It was noted the parking lot and basketball park were the items to be completed at Terrace Park. Motion by Blackstad, seconded by Peterson, to approve switching the timelines of Terrace Park and Fox Meadows on the Capital Plan. Motion carried on a 6-ayes, O-nays, I-absent (Grabowski) vote. ANOKA COUNTY SHERIFF'S DEPARTMENT J!VD QUARTERLY REPORT Captain Dave Jenkins, Anoka County Sheriffs Department, provided copies of a listing of reports generated by the Anoka County Sheriffs Office regarding City park activity for the 2nd quarter, ending June 30, 2003. The Commissioners indicated they had no 0 questions regarding the report. - ') fJ ( " ~-' Regular Andover Park & Recreation Commission Meeting Minutes - July 17, 2003 Page 6 ') \J REVIEW OUTSTANDING ITEMS Mr. Haas noted the on-going projects were as follows: Regarding Coon Creek Corridor and other miscellaneous trail signage, staff had completed the final as built for Public Works; however, City staff would continue as an on-going project, as new trails continued to be constructed. Develop site plans for all existing parks that indicated the facilities available. Update of Quarterly Sheriffs Department Report on park patrol and vandalism was on the evening's agenda. Copies of an e-mail rrom a Metro Council member regarding the status ofthe Park Comprehensive Plan Amendment were provided. Mr. Haas noted the project had been completed. Bid opening for Prairie Knoll Park was scheduled for August 4,2003. Staff would present the final plan going to contractors at the meeting. Additional excavation was needed to balance the site. Therefore, larger pond/wetland areas were created adjoining the existing wetlands. Mr. Haas made copies ofthe new plans available to the í--', Commission. He noted the enhancement of the wetlands could be part of mitigation for ",j future park projects. The picnic shelter was on order for Sunshine Park. The field lighting construction had begun at Sunshine Park. Foundations had been installed, and poles had been delivered to the site. Mr. Haas indicated the completion date should be by the end of the month. Chairman Lindahl asked if the contractors were aware of restrictions regarding where they could drive, as there would be danger of putting ruts in the new fields. Mr. Haas responded they were aware of restrictions. Mr. Haas indicated the following projects were on hold: There was nothing new to report regarding the WDE site plan (Andover Station North) south of the landfill. It appeared that three ball fields (not four) were being considered on the draft plan. Sizes of fields had not been determined at this point. Funding of this was still unknown. It was noted SEH had been hired to prepare an overall rough grading plan for the entire site (including the park portion of the property) and to design the main roadway and utilities (Jay Street - 139th Lane) rrom Bunker Lake Boulevard over to Hanson Boulevard. There was nothing new to report regarding the Sunshine Park batting cages. City staff / -) had contacted the president of the baseball association indicating the batting cage could '--~ be constructed subject to the cage being at least 12 feet high. Staffhad contacted the - Regular Andover Park & ReQtiOn Commission Meeting 0 Minutes - July 17, 2003 Page 7 /j baseball association to recommend the cage be at least 15 feet high. Baseball was still '--- .- anticipating building the cages this spring. Regarding the Andover Athletic Association proposal, Commissioner Grabowski had indicated he would be contacting the associations regarding installation and costs of the scoreboards. Mr. Haas noted the skateboard task force had nothing new to report at this time. Commissioner Blackstad noted there was a continuing problem with language and trash. o \-") -.) LI....-.G ól3 ;:). DC> 3, I'Y) yo-. t-\CtC\ s 5 "C.;'yT- C\... \V"\ e.-n,C:> -h:> G....I.' Ú ~ S~ cd:1 qY"'\$ C nc.\· .C-C;\-k' on ~'-rh ~~ l0Ç-t..5 ClLf>("Cb \ e.-... U.J'I~ l. ct:Y- Q.'¡- (UI of- ·tne ).\\1-\ [XVi<- S ommlSSloner Peterson as ed If It had worked to have t e baseball tournament and un . Fest at the same time. She inquired if parking had been a problem. She noted that she had not been able to attend the entire event. Commissioner Blackstad responded parking had caused some confusion because those attending for the tournament had been charged a fee upon entering. Consequently, some ofthose attending Fun Fest had been asked to pay a fee. He felt, overall, it had worked well. He added it had been a success for the vendors, as well. The stakeholders design team had recently met. Commissioner Holthus and Commissioner Masloski had been in attendance. Commissioner Holthus reviewed site plans that had been reviewed at the meeting. She also noted the deadline for the schematic had been extended two weeks. The status of fields, buildings and amenities l' was discussed. It was noted a recommendation had been made that the track not be I . I 'J elevated. Mr. Haas indicated the NAC study was completed and approved by the Met Council. CHAIR'S REPORT Commissioner Blackstad asked if anything had been forwarded to the Sheriffs Department regarding dogs in the parks, as people did not seem to be paying attention to the signs. Mr. Haas responded the issue had been addressed with the Sheriff s Department. ADJOURNMENT Motion by Blackstad, seconded by Goodmanson, to adjourn the meeting at 8:53 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Grabowski) vote. Respectfully Submitted, Marjorie R. Jenkins, Recording Secretary /') TimeSaver Off Site Secretarial, Inc. '-" -