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HomeMy WebLinkAboutJanuary 3, 2002 o o o ~ Q.A-/ ~ ol-r7-6~ CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JANUARY 3,2002 MINUTES Chairperson Valerie Holthus called the Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission to order on January 3, 2002, 7:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairperson Valerie Holthus,. Commissioners Jim Lindahl, Al Grabowski, Paul Anderson, Chris English, Chris DeLaForest, and Dave Blackstad. Commissioners Absent: There were none. Also Present: Parks Coordinator, Todd Haas Others o RESIDENTS FORUM o There was none. APPROVAL OF MINUTES Motion by Blackstad,seconded Lindahl, to approve the December 6,2001 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, 3-present (Anderson, Grabowski, and English), O-absent vote. Commissioner Grabowski stated that the motion for the Grant Applications should include that staffberequested to contact the Coon Creek Watershed District in regards to Crooked Lake, whereas the motion currently doesn't state the reason the Watershed District is being contacted. Mr. Haas mentioned that the motion for the security cameras should state that the portable camera should be removed. He questioned ifthe inte~t ofthe Park Commission on page 4 and 5 of the December 20th minutes was to include Hawkridge Park in the grant application process. He stated that ifthis is the case it wasn't included in the motion. Mr. Haas went on to explain that one Council member was concerned that Hawkridge Park wasn't included in the motion. o o Regular Andover Park & Recreation Commission Meeting Minutes -January 3, 2002 Page 2 r '\ '---~ Chairperson Holthus stated that the concern from the Council was that Hawkridge Park is not on the current CIP Plan. Mr. Haas stated that Hawkridge Park is in the CIP Plan for 2004. Chairperson Holthus stated that the Council did vote unanimously on January 2nd to submit a grant for Hawkridge Park. Mr. Haas mentioned that the Commission could include the playground equipment if desired. Commissioner Grabowski stated that Council member Knight had a lot of questions at the Council meeting about the amount of the grant and the reason to apply for it in 2002 when it isn't scheduled until 2004. Commissioner English explained that if the grant comes through in 2002, the Commission reviews the CIP Plan for 2003 in 2002 anyway that way it could be pulled from 2004. Chairperson Holthus stated that Council member Trude suggested moving up the WDE Site and begin applying for grants. '\ \. / Motion by English, seconded by Lindahl, to approve the December 20, 2001 Park Commission minutes with the amendments stated below, and to add to the agenda discussion on whether or not to apply for grants on Hawkridge Park and the WDE Site. . To include in the motion regarding the grant applications, that the Coon Creek Watershed District be contacted by staff in regards to Crooked Lake. . That the security camera motion be amended to state that the portable camera be removed. Motion carried on a 6-ayes, O-nays, I-present (Blackstad), O-absent vote. USE OF HOCKEY RINK/CONSTANCE FREE CHURCH Mr. Haas explained that Constance Free Church is requesting use of a hockey rink for Wednesday, February 6,2002 from 6:45 p.m. to 8:45 p.m. He recommended the Commission schedule them for Hawkridge Park since the City Hall and Crooked Lake School are already reserved for Wednesdays. Commissioner Grabowski questioned the Constance Free Church League Director on which rink they would prefer to have. The League Director stated that they don't really care but would just like a rink. j '.J Motion by English, seconded by Blackstad, to approve the Use ofHawkridge Park Hockey Rink to Constance Free Church on Wednesday, February 6, 2002 from 6:45 p.m. to 8:45 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. o o Regular Andover Park & Recreation Commission Meeting Minutes - January 3. 2002 Page 3 " \..J Commissioner Grabowski mentioned that the Anoka and Blaine Hockey Associations haven't been showing up for their scheduled rink time. Mr. Haas stated that he would give the associations a call to make sure they are aware the rinks are open, and if they aren't on the ice on Monday and Tuesday they'll loose their rink time. The Commission agreed with Mr. Hans's approach. RECOMMEND QUOTE/01-311PRAIRIE KNOLL & TERRACE PARK PLAYGROUND Mr. Haas explained that the Commission is requested to review and recommend quotes for new playground equipment at Prairie Knoll and Terrace Parks, Project 01-31. He stated that funds were available to replace the existing equipment at these parks as the equipment is outdated and doesn't meet safety guidelines. He presented the quotes to the Commission. He mentioned that Kevin Starr believes that the City needs to provide like kind of equipment for those that are handicapped. Commissioner Grabowski questioned the reason good equipment is being thrown away. He questioned the reason the swings are being removed. Mr. Haas agreed to discuss the issue with Mr. Starr in further detail. ~~) Commissioner Grabowski questioned if the equipment is outdated and unrepairable then why is it in a number of parks throughout the City. Mr. Haas stated that if the Commissioners have any questions, they should call prior to the meeting to allow him time to find out the correct answers. Mr. Haas stated that if the Commission would prefer tabling the discussion until further information is available then that would be fine. Commissioner English questioned if the neighborhood still needs playground equipment in the 2-5 year old age bracket. Mr. Haas mentioned that when the City uses CDBG Funds, the funds have to be used for equipment that is being replaced for the same age bracket, which in this case is for ages 2-5. Commissioner English questioned ifit would be possible to replace the 5-12 year old equipment at Terrace Park. Mr. Haas stated that he would need to research this with Anoka County. Commissioner English mentioned that the kids in the neighborhood have aged since the City originally applied for the grant. f'- " \0 Mr. Haas stated that there currently isn't anything for the 2-5 year olds that is useful, however the existing 5-12 year old equipment is does not meet safety guidelines and is not handicapped accessible. o o Regular Andover Park & Recreation Commission Meeting Minutes - January 3, 2002 Page 4 " ,.-J Motion by Grabowski to table recommending a quote for Prairie Knoll and Terrace Park Playground Equipment, until more information is available from Kevin Starr. Further Discussion Chairperson Holthus questioned if Kevin Starr or Frank Stone should be present for the next Park Commission m~eting. Commissioner Grabowski suggested the Commission meet either Mr. Starr or Mr. Stone out at the park 10 minutes prior to the next Park Commission. Mr. Haas stated that he would check into it, however it shouldn't be a problem if Mr. Stone were to attend. Chairperson Holthus questioned if the Commission would meet at Terrace Park or Prairie Knoll Park. The Commission agreed to meet at Terrace Park. Chairperson Holthus summarized that the motion is to table the discussion until further information is available, and to meet with either Mr. Starr or Mr. Stone at Terrace Park prior to the next meeting. C_J Commissioner English questioned if it would be possible to scratch Prairie Knoll from the plan all together, and instead do everything at Terrace Park. (Intenuption of meeting) Tory Kelstad ofthe Anoka Hockey Association, no address stated, questioned the process for coaches to schedule ice time. Commissioner Blackstad explained that any ice time on the rinks must be coordinated through the association. Mr. Haas explained that he sent letters out to the residents of both parks to find out what type of equipment they wanted at each park. He stated that no one from Prairie Knoll contacted the City, however they are also assuming that we are going to be making improvements. Commissioner English stated that because ofthe construction at Prairie Knoll Park was not to take place in 2002; it doesn't make sense to include any playground equipment improvements at this time. Commissioner English suggested the Commission recommend to Mr. Starr and Mr. Stone that everyone stick with one philosophy of starting with one park and finishing it all at once. Mr. Haas stated that he didn't think the county would have a problem with the change, however recommended the Commission still go with the full swing and the handicapped swing. ~_) Motion fails due to lack of a second. " o ;-') \J Regular Andover Park & Recreation Commission Meeting Minutes -January 3,2002 Page 5 \ ) '--../ Motion by Grabowski, seconded by English, to recommend that the 5-12 year old playground equipment be installed at Terrace Park instead of Prairie Knoll Park, along with installing 2-5 year old playground equipment already scheduled for Terrace Park, and the full swing and the handicapped swing, in addition add Prairie Knoll on the CDBG Application for 2003. Further Discussion Mr. Haas mentioned that this motion would have to be subject to approval by the county. Motion carried on a 7-ayes, O-nays, O-absent vote. The Commission agreed there would be no meeting with Mr. Starr or Mr. Stone at Terrace Park prior to the next Park Commission meeting. DISCUSS NEW SIGN LA YOUTIVARIOUS PARKS Commissioner English stated that he likes the park symbol with the bar across the bottom of the sign. .~ ') Commissioners Grabowski and Anderson stated that they liked the first sample listed in , ./ the packet. Commissioner English agreed. Commissioner Anderson stated that he likes the City of Andover Parks Department stated on the sign. Chairperson Holthus agreed. Chairperson Holthus suggested the Commission review more choices at a future meeting. Commissioner Grabowski questioned if the Commission likes the blue scroll on the sign. Some of the Commissioners liked the scroll, however Chairperson Holthus was opposed to it. Commissioner Blackstad suggested staff come back with a few more ideas, however keeping the symbol with the bar. Chairperson Holthus agreed. Chairperson Holthus stated that she doesn't like the Victorian look. The Commission for the most part agreed on the first sample in the packet. Commissioner English agreed to have more choices brought back, but those choices should also include the "Timber River" sample. Commissioner Grabowski agreed, and suggested staff also includes the "Hidden Creek North" sample. (j " o Regular Andover Park & Recreation Commission Meeting Minutes - January 3, 2002 Page 6 o r') '-....-J REVIEW OUTSTANDING ITEMS Commissioner Grabowski suggested putting another article regarding the skateboard park in either the February or March newsletter. Commissioner Lindahl suggested doing it in March. Mr. Haas agreed. Commissioner English suggested completing the fence around the hockey rink, so the entrance would be controlled. He explained that by doing this the kids would be contained somewhat if they begin to disobey the rules. Commissioner Anderson stated that he would like to add more equipment to the park. Commissioner English agreed. Commissioner Grabowski suggested using the money from the Lions Club to put up the fence. Commissioner English suggested using the $10,000 for more equipment and putting another $5,000 in for the fence. Commissioner Blackstad suggested staff obtain a quote on fencing and a price list on equipment. C) Commissioner Grabowski suggested the equipment not be selected until there's been a skateboard task force meeting. Commissioner Grabowski suggested staff research further the Bunker Lake Boulevard Underpass and whether or not the proposed location is the best option. Commissioner English mentioned that having a permanent pump would only cause problems. Mr. Haas agreed to research it. (Interruption) Another member from the Anoka Hockey Association stopped by to apologize to the Commission. He questioned the Commission on how the process works. Commissioner Grabowski explained that the ice time they have scheduled is their ice time, however it needs to be used. The gentleman questioned when the outdoor ice began. Commissioner Grabowski stated that the outdoor ice began on December 28th. The gentleman explained that this is his first year running the association and therefore was unaware of the rules. Commissioner English suggested the empty lot on the south end (2569-1 68th Lane) be the first choice to put the trail through to the Rum River Elementary School. Mr. Haas explained that the first choice should be the location where the two neighbors on l68th o Lane are located (no wetland impacts). He explained that this location also would be " o Regular Andover Park & Recreation Commission Meeting Minutes - January 3, 2002 Page 7 o , '\ \....._~ more feasible financially ifthe property owners were to dedicate the trail easement to the city. Multi- Sports Task Force - Chairperson Holthus stated that the next meeting is on Monday, January 7th at 5:30 p.m. Skateboard Task Force - There is no meeting scheduled at this time. Crooked Lake Elementary School Hockey Rink Update - There hasn't been a meeting recently, therefore there is no additional information. CHAIR'S REPORT Commissioner Grabowski questioned what the Commission decided on for Hawkrige Park. Commissioner English suggested puttingin the warming house at Hawkridge Park. He questioned Mr. Haas if this would be something to apply for a grant. Commissioner Lindahl questioned if the warming house would include a well or not. f ') "_.. Commissioner Grabowski questioned if all the other projects in 2003 were covered. He stated that if the grant were just for the equipment he wouldn't have a problem with it. Commissioner English stated that ifthe City is going to get the grant this would be the year, therefore he suggested putting it in for one more year with the comments from last time. Commissioner Grabowski stated that he would rather see the Commission apply for a grant for the WDE Site. Chairperson Holthus explained that on January 2nd the City Council approved applying for a grant for Hawkridge. She stated that Council member Trude also recommended applying for a grant on the WDE Site in 2003. Commissioner Lindahl suggested going for it if this is the best option for the grant. The Commission agreed to recommend applying for a grant on Hawkridge Park. Commissioner English commented that the letter written by Mayor Gamache was outstanding. CJ " '---j c ) ::) 8 Regular Andover Park & Recreation Commission Meeting Minutes - January 3, 2002 Page 8 () Chairperson Holthus reviewed the changes the Council recommended to take place on the tournament application and the grant applications. She stated that the WDE Site is on the schedule for next year's application. Commissioner English suggested giving the tournament application to the City Attorney to find out what is the appropriate language on the changes recommended by the Council. Mr. Haas stated that he would work with staff and resolve the issues. Mr. Haas explained that public hearings would have to be held for all the grants. He stated that he would try and schedule them for the first meeting in February and do them all at one meeting. ADJOURNMENT Motion by Blackstad, seconded by DeLaForest, to adjourn the meeting at 9:09 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Respectfully Submitted, Sara Beck, Recording Secretary TimeSaver Off Site Secretarial, Inc. .,