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HomeMy WebLinkAboutMarch 21, 2002 \J o / \ ,,-..J o o C&'u~ cw.J Wtiliw t-t~4/D~ CITY of ANDOVER. PARKAND RECREATION COMMISSION MEETING -MARCH 21,2002 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on March 21,2002, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Al Grabowski, Dorrie Peterson, Chris DeLaForest, and Dave Blackstad. Commissioners Absent: Paul Anderson and Valarie Holthus(attended workshop on park vandalism but not Commission meeting). . Also Present: Parks Coordinator, Todd Haas Others RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Commissioner Grabowski noted a change on Page 1, changing60feet to 60 cubic yards; on Page 8 changing all references to Commissioner Thanghe to Ms. Thanghe; and on Page II change the vote for the motion to be 6-ayes, I-nay. Motion by Blackstad, seconded by Grabowski; to approve the March 7, 2002 Park Commission minutes as amended. Motion carried on a 5-ayes, 0-nays,2-absent (Holthus and Anderson) vote. APPROVE 2002 BASEBALVSOFTBALL SCHEDULE Commissioner Grabowski asked that the tournament schedules be voted on separately from the league games and practices. The Commissioners agreed. Commissioner Grabowski questioned if there could be a usage report fro~ ABA for ballfield use in 2001. He indicated this would show the field use, needs for additional space and game placements. Commissioner Grabowski stated AAA provided the Parks Commission with this information for 2001 and indicated this was very useful. He asked that it this report be submitted on ayearly basis. Chair Lindahl concurred. ., u o Regular Andover Park & Recreation Commission Meeting Minutes-March 21,2002 Page 2 ~) A representative from the ABA stated he would be willing to complete this report for 2002 but would not be able to complete this for 2001 as he was not the president last year and did not have access to that information. He then noted one change to the league play schedule for Sunshine Park Field #7 making the 5:00 p.m.-dark on Monday's to be AAA and not ABA. Commissioner Grabowski asked why the City was being charged to use school district facilities when the schools are allowed to use the City fields at no cost. Roger Olson, School District 11 Representative, indicated a meeting is going to be held in the beginning of April to discuss fee schedules and facility use of school district ball fields. Motion by Grabowski, seconded by Peterson, to approve the 2002 Baseball/Softball League and Practice Schedule as revised above, with usage reports being submitted by July 1 sl by the ABA and AAA; and to have the school district community education programs pay the same fees as ABA and AAA sponsored programs. Discussion '\ ,) Commissioner Blackstad asked that Friday night league games not be booked on the Friday nights before tournaments. He indicated this has been a problem in the past. Motion carried on a 5-ayes, O-nays, 2-absent (Holthus and Anderson) vote. Commissioner Grabowski excused himself from the meeting. Chair Lindahl questioned if the fields were used too heavily during the summer between league and tournament play. Mr. Haas stated this has not been a problem in the past as the leagues are done in the middle of June when the tournament weekends are just beginning. Motion by Blackstad, seconded by Peterson, to approve the 2002 Baseball/Softball League Tournament Schedule as presented. Motion carried on a 4-ayes, O-nays, 3-absent (Grabowski, Holthus and Anderson) vote. Commissioner Grabowski returned to the meeting for discussion. APPROVE 2002 SOCCER SCHEDULE Commissioner Blackstad asked that the soccer practices use outlying fields for practice to save the best fields for games. He noted this would save on the wear and tear of the fields. Commissioner Blackstad stated the softball and baseball associations follow these CJ regulations and indicated he felt the soccer associations should 0 the same. o Regular Andover Park & Recreation Commission Meeting Minutes - March 21, 2002 Page 3 (j , '") '--_/ Chair Lindahl stated he understands this argument and noted the parks department continues to increase the field quality to reduce wear and tear on the high quality fields. Motion by Blackstad, seconded by Grabowski, to approve the 2002 Soccer Schedule as presented. Motion carried on a 5-ayes, O-nays, 2-absent (Holthus and Anderson) vote. PRESENATION OF THE NEW ANDOVER FOOTBALL ASSOCIATION Mr. Haas explained this item would be tables until the April 4, 2002 meeting. UPDATE OF 2002 CIP ANNUAL MISCELLANEOUS PROJECT BUDGET UPDATE Mr. Haas explained the fence for Northwoods West Park was bid out at $3,400 and was ready for the Commissions approval. Motion by Grabowski, seconded by Blackstad, to approve the Northwoods West Park fencing with mow strips in the amount of$3,400. Motion carried on a 5-ayes, O-nays, 2- absent (Holthus and Anderson) vote. DISCUSS START TIME FOR PARK & RECREATION COMMISSION MEETINGS () '---- Chair Lindahl explained that during the summer the meeting start times were usually moved back to 7:30 p.m. in the summer time and asked the Commission for a motion. Motion by Blackstad, seconded by Peterson, to approve the meeting start time to 7:30 p.m. from April through October. Motion carried on as-ayes, O-nays, 2-absent (Holthus and Anderson) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. CHAIR'S REPORT Commissioner Blackstad indicated the funding mechanisms for the community center are up in the air at this time, but he stated one option was to use park dedication funds from additional Andover Station developments. He stated this was just an idea and questioned why other commercial properties have not paid park dedication funds at Andover Station. Mr. Haas stated this was a possibility for the proposed residential development with 72 units proposed by United Properties. < '\ \.J Commissioner Grabowski asked why staffhas proposed using park dedication funds for the Community Center without discussing this with the Park Commission. Mr. Haas ') 'I \. / r~ '" <-.J (-j \_ --I Regular Andover Park & Recreation Commission Meeting Minutes - March 21, 2002 Page 4 \, ) stated he would discuss this item with the City Administrator and report back to the Commission. ADJOURNMENT MotiOlt by Blackstad, seconded by DeLaForest, to adjourn the meeting at 7:52 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Holthus and Anderson) vote. Respectfully Submitted, Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc.