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HomeMy WebLinkAboutMay 29, 2002 o u (J o o CITY of ANDOVER SPECIAL PARK AND RECREATION COMMISSION MEETING ~ MAY 29,2002 MINUTES A.Special Meeting of the Andover Park and Recreation Commission was called to order by Acting Chairperson Holthus on May 29,2002, 8:15 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Acting Chairperson Valarie Holthus, Commissioners Dorrie Peterson and Paul Anderson. Commissioners Absent: Chairman Jim Lindahl, Commissioners Al Grabowski, Dave Blackstad, and Chris DeLaForest. Also Present: Parks Coordinator, ToddHaas Engineering Tech, Al Koester Others RECOMMEND AWARD OF BIDS/02-1, 02-5, 02-6 & 02-9/VARIOUS PARK IMPROVEMENTS Mr; Haas explained that the bids received for Hidden Creek East, Shadowbrook East, . Wild Iris, and Pine Hills/Timber Rivers Parks are over the 2002 CIP budget by approximately $86,000. He went on to review what is scheduled to be done at each park. Mr. Haas mentioned that the basketball court at Shadowbrook East could be removed since it wasn't part of the original 2002 CIP Plan. He mentioned that a sediment pond has been added to the improvements at Shadowbrook East, since it was recommended by the Watershed District. Mr. Koester stated that it would cost approximately $3,200 for the basketball court at Shadowbrook East. Commissioner Anderson questioned if it would be possible to remove the trail at Wild Iris. Mr. Haas mentioned that he feels the trail would be a nice amenity. Commissioner Holthus questioned when the work would begin if the bids are approved. Mr. Haas stated that work could begin as soon as 10 days after the Council makes the final approval. :~ o o (J o Special Andover Park & Recreation Commission Meeting Minutes - May 29, 2002 Page 2 Commissioner Holthus suggested removing the trail at Pine Hills. Mr. Koester stated that the trail at Timber Rivers is estimated at $26,500 and $8,800 at Pine Hills. Mr. Haas reviewed the various options available to the Park Commission. He stated that the Commission could award the bid and do a change order with the contractor. The Pine Hills trail could be taken out and put in next year or it could be removed all together. Commissioner Holthus stated that she would rather see the Timber Rivers trail than the Pine Hills trail. She recommended eliminating the Pine Hills trail. Commissioner Holthus stated that she feels the trail at Wild Iris is a good idea. Commissioner Anderson had some reservations. Mr. Haas agreed it would be nice. Mr. Haas mentioned that some costs could be saved at Wild Iris by not putting in the retaining wall and plant some trees to replace those that would be cut down as a result. Commissioner Anderson questioned if a parking lot is really necessary at Hidden Creek East. Mr. Haas encouraged it. Mr. Haas recommended eliminating one soccer field at Hidden Creek East. He suggested the soccer field be used for practice only. Commissioner Anderson questioned if the Commission really wants to spend 46% over what was budgeted for Wild Iris. Commissioner Anderson suggested putting up a sign to warn residents of the grade instead of putting in a retaining wall at Wild Iris. Commissioner Holthus suggested keeping as many trees as possible. Commissioner Anderson suggested keeping the trail at Timber Rivers. Commissioner Holthus stated that she doesn't feel the trail is necessary, however there are two handicapped residents in the neighborhood. Commissioner Anderson suggested removing the trail at Pine Hills, revising the plan at Wild Iris by removing the retaining wall, curving the trail to keep the trees, extending the $15,000 to 200S and change the vertical grade from 5% to 7%. Commissioner Anderson mentioned that if the $29,000 does become available he suggested the money go back into the park dedication fund. Mr. Haas explained that the money couldn't be taken away from the parks. o o Special Andover Park & Recreation Commission Meeting Minutes - May 29, 2002 Page 3 o Motion by Anderson, seconded by Holthus, to recommend approval ofthe Quotes for the Various Park Projects/2002 CIP and to award the bid to North Valley, Inc., however making the following adjustments: 1. Eliminate the trail at Pine Hills Park. 2. Extend the $15,000 payment to the Road and Bridge Fund to 2008. 3. Revising the plans at Wild Iris, by removing the retaining wall, increasing the grade from 5% to 7%, and moving the trail as suggested by staff. Motion carried on a 3-ayes, O-nays, 4-absent (DeLaForest, Grabowski, Blackstad, and Lindahl) vote. RECOMMEND APPROVAL OF QUOTE/02-5/SHADOWBROOK EAST PARK IRRIGATION Mr. Haas presented the quotes for the irrigation at Shadowbrook East Park. Motion by Anderson, seconded by Peterson, to recommend approval ofthe Quotes for Shadowbrook East Park and to Award the Bid to Albrecht Irrigation for a Base Bid of $37,338.00 and $982.00 Alternate for a total of$38,320.00. Motion carried on a 3-ayes, O-nays, 4-absent (DeLaForest, Grabowski, Blackstad, and Lindahl) vote. () RECOMMEND APPROVAL OF QUOTE/02-7/HIDDEN CREEK NORTH PARK FENCING Mr. Haas presented the quotes for the fencing at Hidden Creek North Park. Commissioner Anderson questioned where the extra $13,000 would come from. Mr. Haas mentioned that one can hope for the interest money from the $29,000. Commissioner Peterson questioned if it would be cheaper to do it in August. Commissioner Anderson suggested rejecting the quotes and possibly doing the fencing in July when it could be cheaper. Mr. Haas talked with the President of the Baseball Association to find out his input. The President was going to talk it over with the board members and get back to Mr. Haas. Mr. Haas agreed to check in to the possibility of the temporary fencing for Hidden Creek North Park. He stated that he would fax the information to each Commissioner and take a phone vote. '\ U () o Special Andover Park & Recreation Commission Meeting Minutes - May 29, 2002 Page 4 () ADJOURNMENT Motion by Holthus, seconded by Anderson, to adjourn the meeting at 10:00 p.m. Motion carried on a 3-ayes, O-nays, 4-absent (DeLaForest, Grabowski, Blackstad, and Lindahl) vote. Respectfully Submitted, Sara Beck, Recording Secretary TimeSaver Off Site Secretarial, Inc. ( ) r'"" '----/