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Home My WebLink AboutAugust 1, 2002 \J ,--J o o u C>>Vu.Lt CVJ.) ~ gjJ5/fjY CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. · ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 PARK AND RECREATION COMMISSION MEETING-AUGUST 1,2002 MINUTES The Regular Bi-:MonthlyMeeting ofthe.Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on August I, 2002, 7:31 p.m., at the Andover. City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners, Valarie Holthus (arrived at 7:35 p.m.), Dorrie Peterson, Paul Anderson, and Dave Blackstad. Commissioners Absent: Commissioners Al Grabowski and Chris DeLaP orest Also Present: . Parks Coordinator, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OPMINUTES Commissioner Peterson stated that references to the Anoka Football Association should be changed to Aridover Football Association. The Commission discussed the Bunker Lake Boulevard underpass project and stated that if the project isn't completed, the money would go into the Parks budget, not the City budget as noted in the minutes. Motion by Commissioner Peterson, seconded by Commissioner Anderson, to approve the July 18,2002 Park Commission minutes with above changes as noted. Motion carried on a 4-ayes, O-nays, 3-absent vote (Grabowski, DeLaForest, Holthus). ADDITIONAL AGENDA ITEM Mr. Haas asked that an agenda item 6a regarding a revised fall football/soccer schedule be added to the agenda. . ,- Regular Andover Park & Reb...Jtion Commission Meeting Minutes - August 1, 2002 Page 2 o CJ Motion by Commissioner Anderson, seconded by Commissioner Peterson, to approve the addition of agenda item 6a regarding a revised fall football/soccer schedule. Motion carried on 4-ayes, O-nays, 3 absent vote (Grabowski, DeLaForest, Holthus). CONSIDER REQUEST 01-2/FENCING FOR NEW CITY BALL FIELDS WEST OF HIGH SCHOOL Mr. Haas explained that this item is in regard to a request to fence along the west side of the new ball fields that were constructed by the City west of the new high school. He noted the request from Don Eveland who lives west of the new ball fields. The estimate to construct a 6 foot high chain link fence is $14,000 and is not identified in the 2002 Park CIP or in the General Fund. Commissioner Holthus arrived at 7:35 p.m. The Commission discussed fencing practices within the City. Mr. Eveland appeared and stated that ifhe erected barbed wire fencing, it would be on his property line. Commissioner Peterson stated that she would like more information on the City's liability in this area. Chairman Lindahl stated that he would like to see the fields in person before a decision is made. () The Commission decided to meet to look at the field at 6:45 p.m. on August 15, 2002 before their regularly schedule meeting. Commissioner Blackstad questioned the location of the fencing that was removed from the Andover Station. He stated that fencing should be available for use. Mr. Haas will check with Public Works to see if they know where this fencing is. Motion by Commissioner Blackstad, seconded by Commissioner Peterson, to postpone a decision regarding fence construction along the west side of the new ball fields that were constructed by the City west of the new high school until the Commission views that site and has more information regarding City liability. Motion carried on a 5-ayes, O-nays, 2-absent vote (Grabowski, DeLaForest). DISCUSS BALL FIELD FENCING REQUIREMENTS o Mr. Haas explained that this item is in regard to reconsidering fencing requirements for new or reconstructed City ball fields. He reviewed that last year, the fencing requirements for ball field fencing was established for new or reconstructed fields. Basically the requirements that were established for the outfield fence is 8 feet high, sideline fencing from the backstop to end of the dugout is 6 feet, and 4 feet from the dugout to outside edge of the infield. Regular Andover Park & ROtion Commission Meeting Minutes - August 1. 2002 Page 3 o o Mr. Haas explained that the reason for this discussion is that recently Public Works installed a bright yellow plastic tube on the 4 foot and 5 foot sideline fencing at Sunshine Park to eliminate the possibility of players catching the fence edging with their shirt or skin on top of the fence. Any existing or future 6 foot or 8 foot fencing would not have the yellow plastic tube installed. So with this in mind, Public Works and City staff would recommend that all 4 foot sideline fencing from here on be changed to 6 or 8 foot high fence. Mr. Haas advised that based on recent bids for fencing, 6 foot is about $19.00 a foot and 8 foot is about $11.00 a foot. He stated that 4 foot fencing is the same cost as 8 foot . fencing. The Commission indicated that they would like to see what a park would look like with 8 foot fencing all around. Mr. Haas stated that the Jaycee Park in Blaine had 8 foot fencing all around. The Commission asked Mr. Haas to check if it is possible for the City to change the fencing orders for Wild Iris and Hidden Creek North parks from the 4 foot fencing to 8 foot fencing. CONSIDER TOURNAMENT APPLICATION FORM/NORTH SUBURBAN MUTUAL AID FIRE TOURNAMENT o Mr. Haas explained that this item is in regard to considering the tournament application form as requested by the Andover Fire Department. The Andover Fire Department is requesting the use of Fields 5-8 at Sunshine Park on Saturday, September 14,2002. Mr. Haas explained that in reviewing the Fall FootballlBaseballlSoftball Schedule, there does not appear to be any conflicts. The park fees and usage fees are being requested to be waived. It is still recommended that a damage deposit fee of $250 for non-profit organizations be required. Mr. Haas explained that since the park fee and usage fee are being requested to be waived, it will be necessary to make a recommendation to the City Council since the Park & Recreation Commission does not have the ability to waive the fees. Motion by Commissioner Anderson, seconded by Commissioner Holthus, to recommend that the City Council waive the park and usage fee for the Andover Fire Department to use Fields 5-8 at Sunshine Park on Saturday, September 14, 2002 but that the $250 damage deposit fee be required. Chairman Lindahl stated that he would like an informational sheet from the Andover Fire Department explaining what Mutual Aid is. Mr. Haas stated that he would contact the Andover Fire Department and ask for this information. o Motion carried on a 5-ayes, O-nays, 2-absent vote (Grabowski, DeLaForest). Regular Andover Park & ROtion Commission Meeting Minutes-August 1,2002 Page 4 o o APPROVE REVISED FALL FOOTBALL/SOCCER SCHEDULE Mr. Haas stated that fields for soccer practice were not indicated on the approved schedule. North Metro Soccer Association would like practices to be allowed at Langseth Park, Red Oaks East Park and Prairie Knoll Park. Mr. Haas stated that the City had received a late field request from Andover Invaders. The City staff recommended that North Metro Soccer Association and the Andover Invaders discuss this issue. , Steve Freitag of North Metro Soccer Association appeared and stated that he will work the Invaders into the schedule. Mr. Freitag stated that North Metro Soccer Association has plans to purchase 7 sets of goals and will place into the parks. Plans are currently for placement in North Woods West and Red Oaks East. Mr. Freitag also requested that irrigation be considered for the Oak Bluff field. Commissioner Blackstad stated that the goal for the City was to irrigate all fields within the City, in the next few years, regardless of usage. Chuck Trom of the Andover Football Association appeared and stated that he would like to request an alternate place for equipment/storage buildings at the fields. Commissioner Peterson thanked Mr. Freitag for the usage information he has provided her and asked that Mr. Trom also provide her with usage information. o Motion by Commissioner Peterson, seconded by Commissioner Blackstad, to approve the revised fall football/soccer schedule with the added fields of Langseth Park, Red Oaks East Park and Prairie Knoll Park. Motion carried on as-ayes, O-nays, 2-absent vote '(Grabowski, DeLaForest). UPDATE OF 2003-2007 CIP/PARK COMMITTEE Motion by Commissioner Holthus, seconded by Anderson, to postpone indefinitely any discussion regarding the 2003-2007 CIPIPark Committee discussion. Motion carried on as-ayes, O-nays, 2-absent vote (Grabowski, DeLaForest). REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He stated that there will be a draft form available for the August 15, 2002 meeting regarding the Park Comprehensive Plan and that it is scheduled for discussion at the September 5,2002 meeting. Commissioner Blackstad stated that the Multi-Sports Facility Task Force had basically been disbanded. Commissioner Anderson thanked Commissioners Holthus and Blackstad for their hard I""~) work on this task force. '--./' Regular Andover Park & Rnation Commission Meeting Minutes -August 1.2002 Page 5 o r-"" ) Mr. Haas stated that he will have July usage numbers available for the Skateboard Park at the next meeting. CHAIR'S REPORT There were no issues to report. ADJOURNMENT Motion by Blackstad, seconded by Peterson, to adjourn the meeting at 8:10 p.m. Motion carried on a 5-ayes, O-nays, 2-absent vote (Grabowski, DeLaForest). Respectfully Submitted, Kayla Atkins Rokosz, Recording Secretary TimeSaver Off Site Secretarial, Inc. '\ '- ) --- \ '-~