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HomeMy WebLinkAboutSeptember 5, 2002 o o o ~~ ~. q-19-o~ CITY of ANDOVER Also Present: RESIDENTS FORUM APPROVAL OF MINUTES PARK AND RECREATIONCOMMISSION MEETING - SEPTEMBER 5, 2002 . MINUTES Acting Chairperson Al Grabowski called the Regular Bi-Monthly Meeting of the. Andover Parkand Recreation Commission to order on September 5, 2002, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Al Grabowski, Valarie Holthus, Dorrie Peterson, Chris DeLaForest, and Dave Blackstad. Chairman Jim Lindahl and Commissioner Paul Anderson o Commissioners Present: Commissioners Absent: Parks Coordinator, Todd Haas o There were no comments at this time. Commissioner DeLaForest stated that he would like to change the wording of 2nd to last sentence of page 3 in the Jrd paragraph to indicate: "The City is likely to be included in a lawsuit because they have money." Motion by Commissioner Blackstad, seconded by Commissioner Peterson, to approve the August 15,2002 Park Commissioner minutes as corrected above. Motion carried on a4- ayes, O-nays, I-abstain (Commissioner Grabowski) 2-absent, (Chairman Lindahl and Commissioner Anderson). REVIEW FIRST DRAFT / PARK DEDICATION STUDY / NAC Mr. Haas explained that this item is in regard to reviewing the first draft of the Park Dedication Study that has been prepared by Northwest Associated Consultants, Inc. (NAC). He suggested that the memo be reviewed and the Commissioners discuss and provide comments. Regular Andover Park & RecOion Commission Meeting Minutes - September 5, 2002 Page 2 o (l ~ Mr. Haas introduced Deb Garross of the NAC, gave some background information about the NAC. He stated that there would be a meeting between City Staff and NAC on Friday, September 6, to make revisions to the present plan. Commissioner Holthus stated that there was a map mentioned in the report but she did not receive one. She also questioned why the analysis of the trail system was not to be included in this report. Mr. Haas stated that the map would be included in the next draft of the report. He also stated that there was already a separate study of the trail system and there was no need to include it in the Park Dedication Study and was not part of the scope with NAC. Commissioner Holthus also questioned the accuracy of 3.5 units/acre referenced on page 9 of the report. She stated that many of the "mini parks" did include soccer fields and she didn't want this to be overlooked in the report. CommIssIoner tslackstad stated that It may be a good idea lO contaCt the City of Bloomington as they are very specific within their City on determining unit costs and how commercial is permitted. He would also like a secondary softball complex to be included and a bigger soccer/football complex. Commissioner Blackstad stated that Lacrosse is gaining popularity and this should be considered in the Park Dedication Study. o Commissioner Grabowski stated that it may be a good idea to contact the City of Roseville as well because they have a very wide variety of parks within their City. Mr. Haas stated that there will be a second draft of the Park Dedication Study available for the first meeting in October. He stated that there might need to be a special joint meeting with the City Council to discuss the report, which will be determined at a later date. CONSIDER REQUEST /02-6/ WILD IRIS PARK Mr. Haas explained that this item is in regard to the request by Carla McCoy Johnson who is representing the neighborhood near Wild Iris Park to carryover the $15,000 that was approved as part of the 2002 CIP for the purchase of playground equipment. He noted the information includes the written request from the neighborhood. He also stated that the residents are trying to get donations to help cover costs so additional equipment can be purchased. o Mr. Haas further explained that City Staff would also like to carryover the $10,000 that was approved as part of the 2002 CIP for a picnic shelter at Sunshine Park near the west parking lot. If the Commission recalls, the project was recently not selected to receive a grant from the State. Therefore, without the grant, the shelter size would be reduced. Also, as in the past, fall is usually a tough time to receive good prices on concrete. o o 8 Regular Andover Park & ReSJion Commission Meeting Minutes - September 5, 2002 Page 3 o Mr. Haas stated staff recommends the Commission approve the request to carryover $15,000 for Wild Iris Park (playground equipment) and $10,000 for Sunshine Park (picnic shelter) to 2003. Motion by Commissioner Blackstad, seconded by Commissioner DeLaForest, to recommend the City Council carryover $15,000 for Wild Iris Park (playground equipment) and $10,000 for Sunshine Park (picnic shelter) to 2003. Motion carried on a 5-ayes, O-nays, 2-absent vote. (Chairman Lindahl and Commissioner Anderson). UPDATE OF PRAIRIE KNOLL PARK SLIDING HILL Mr. Haas explained that this item is in regard the Prairie Knoll Park sliding hill. He stated that he and Scott Erickson will be meeting with Public Works (Prank and Kevin) within the next week or so to discuss a landscaping plan. He stated that they are considering placing a chain link fence at the top of hill and indicating with sign age that there is to be no sliding. It was noted that this is an update so no action is required of the Commission. CONSIDER REQUEST BY ANDOVER FOOTBALL ASSOCIATION Mr. Haas explained that the Andover Football Association (AFA) has requested to be on the agenda to discuss the possibility of having a temporary storage shed located at City Hall to store football equipment until a permanent site has been found. Commissioner Grabowski asked if it was possible to store their equipment in the electrical room at the existing building that is being leased by the Andover Athletic Association behind City Hall. Commissioner Blackstad asked if it was possible at the Sunshine Park to store their equipment in the mechanical room or the party room. Mr. Haas will suggest these options and report back to the Commission. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He reported that the bids came in slightly under $400,000 for the Bunker Lake Boulevard underpass and the Council had rejected those bids. The Commission discussed the different funding possibilities including applying for grants to help pay for this project. Mr. Haas stated the skateboard park usage is winding down. He stated that they have had lots of problems with the boarders not cleaning up their litter. He has been out to the skateboard park and spoken with some of the kids and requested them to clean up the park. At this point it does not appear that skate boarders are making an effort to keep the park clean. Mr. Haas made a request to the community to help keep this park clean. Regular Andover Park & RecOion Commission Meeting Minutes - September 5, 2002 Page 4 o o The Commission discussed the possibility of stricter enforcement and that perhaps the skateboard park should be closed down if it isn't kept cleaned up. Mr. Haas stated he will continue to monitor the park and will post a sign next spring stating the possible closure of the park if it was not kept clean by the users. Mr. Haas reminded the Park and Recreation Commission of the joint meeting with the City Council on Thursday, September 12, at 7:00 p.m. The Commission discussed the ongoing problem with the burning of the outhouses within the City. Mr. Haas stated that vandalism is an agenda item at the joint meeting with the City Council next week. CHAIR'8 REPORT Commissioner Grabowski stated his concern with over seeding fields and then allowing usage on them too soon. He also questioned why we were involved in doing repairs to the irrigation system due to the constructIOns projects. Mr. Haas explained that in the contract with the County, the City is responsible for the irrigation system as it was placed in the county right-of-way. Commissioner Grabowski questioned whether the City Council was aware that the Park (....J- and Recreation Commission had recommended 8 foot fencing on ball fields near the high school because they were a cheaper alternative than the other fencing options available. Mr. Haas stated that he will speak with Scott and reiterate the Commission's intent in recommending 8 foot fencing. Mr. Haas stated that there will be a representative at the next Park and Recreation Committee meeting to discuss the possibility of a LaCrosse Association using Andover's parks. The Commission stated its concerns with traffic and parking problems as the Recycling Days events were scheduled at the same time as a tournament. ADJOURNMENT Motion by Commissioner Blackstad, seconded by Commissioner DeLaForest, to adjourn the meeting at 8:31 p.m. Motion carried on a 5-ayes, O-nays, 2-absent vote (Chairman Lindahl and Commissioner Anderson). Respectfully Submitted, '0 Regular Andover Park & Rel~jtion Commission Meeting Minutes - September 5, 2002 Page 5 :') \_J /', l ' Kayla Atkins Rokosz, Recording Secretary TimeSaver Off Site Secretarial, Inc. " ',J '~)