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HomeMy WebLinkAboutSeptember 19, 2002 C) :)' , - o o o (!J9.1A,{Lt aV unJ:rtn JO-3-0J-.... CITY of ANDOVER PARK AND RECREATION COMMISSIONMEETING- SEPTEMBER 19, 2002 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was , called to order by Chairman Jim Lindahl on September 19, 2002, 7:36 p.m., at the Andover City Hall, 1685 Crosstown BoulevardNW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Dorrie Peterson, Paul Anderson (arrived at 7:40 p.m.), and Dave Blackstad. Commissioners' Absent: Al Grabowski, Valerie Holthus, and Chris DeLaForest Also Present: Parks Coordinator, Todd Haas Others RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Blackstad, seconded by Peterson, to approve the September 5, 2002 Park Commission minutes as presented. Motion carried on a3-ayes, O-nays, 4-absent (Anderson, Grabowski, Holthus, DeLaForest) vote. Mr. Haas asked the Commission to add Bunker West Park as item number 9 on tonight's agenda. Motion by Blackstad, seconded by Peterson, to approve the amended agenda for September 1, 2002. Motion carried on a 3-ayes, O-nays, 4-absent (Anderson, Grabowski, Holthus, DeLaForest) vote. APPROVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/LACROSSE Mr. Haas explained that item is in regards to considering the attached Application for Scheduled Use of Recreational Facilities as requested by the MNLacrosse Association. The MN Lacrosse Association is requesting the use of Fields 1 &3 at City Hall Park Complex #1 on Saturday, October 12, 2002. In reviewing the Fall o Regular Andover Park & Recreation Commission Meeting Minutes - September 19, 2002 Page 2 o /-) ~_ Football/BasebalVSoftball Schedule, there does not appear to be any conflicts. Staff recommends the Commission approve the Application for Scheduled Use of Recreational Facilities at City Hall Fields 1 & 3 for October 12, 2002 from 1 :00-4:00 p.m. Commissioner Anderson arrived at 7:40 p.m. Motion by Blackstad, seconded by Peterson, to approve the Application from the MN Lacrosse Association for scheduled use of recreational facilities at City Hall Fields 1 & 3 for October 12, 2002 from I :00-4:00 p.m. Commissioner Peterson asked when the Lacrosse teams would be playing. Ms. Novak replied that the teams would like to play all year long, but the goal for now is the . . upcommg spnng. Commissioner Peterson asked what months she was referring to. Ms. Novak answered March through June. Ms. Novak stated that the website was www.Minnesotalacrosse.com. CJ Ms. Novak noted that they intend to have the club begin playing by March and that sign- ups would be in February, therefore would be coming before the Commission again in December or so. Commissioner Peterson asked about how many players they are anticipating having in the club. Ms. Novak replied that she is expecting at least 200 players. Motion carried on a 3-ayes, O-nays, 4-absent (Anderson, Grabowski, Holthus, DeLaForest) vote. Commissioner Anderson stated he would be an absent vote being he didn't hear the entire issue. UPDATE OF THE SECOND DRAFT/PARK DEDICATION STUDY / NAC Mr. Haas explained that this item is in regard to the update of the second draft of the Park Dedication Study that is being prepared by Northwest Associated Consultants (NAC). As mentioned by City staff at the special joint meeting, the comments from both City staff and from the Park Commission are being incorporated into the second draft. City staffwill review the second draft and make revisions (if any) with NAC prior to submitting to the Commission. At this point, City staff is anticipating the report to be available for the October 3rd meeting for review and comment. Mr. Haas stated that Staff would bring this issue back to the Committee in October for their review. C) o Regular Andover Park & Recreation Commission Meeting Minutes - September 19, 2002 Page 3 o /~, \J DISCUSS 2003-2007 CIP FOR PARKS Mr. Haas explained that this item is in regard to considering the 2003-2007 CIP for parks as directed by the City Council at the special meeting of September 12th. Based on City Council action, the Park Commission will need to review their priorities and recommend the park improvement projects to be constructed in 2003. Based on the projected fund balance report, $390,000 is anticipated (based on 200 new housing units and $50,000 from general fund) to be available for park projects. The breakout of the funds that should be considered for the $390,000 are recommended as follows: · $20,000 for annual miscellaneous projects · $20,000 for reserve in case there is a over run on projects . $15,000 for repayment of Road & Bridge Fund (Bunker Lake Boulevard Underpass) · $10,000 additional funds requested for the shelter at Sunshine Park . $325,000 for Park and Recreation priorities. Mr. Haas noted that Wild Iris Park of $15,000 for playground equipment and Sunshine Park of $10,000 has already taken into account from last year's fund balance. It is recommended to review the CIP and recommend the projects to be considered for 2003 to the City Council. o Commissioner Peterson asked to recap the last meeting stating that comments made to her were that the Commission was not forceful enough. She noted that the Commission's intent was to present to the Council the needs of the parks within the City. She stated that two associations were in need for some funding and that the extra funding would go for the fields. She asked if the $325,000 would be enough to light the soccer fields at Sunshine Park and that the Commission needs to find a way to help the associations, as well as the neighborhood playgrounds. Commissioner Blackstad stated this issue has been a constant problem and that there is a lot of need. He added that he thinks the $50,000 bond is a great start, and that they should use the $325,000 for lights at Sunshine or what all else could be done with Prairie Knoll. He noted that Sunshine Park was built due to a large amount of fundraising. Commissioner Peterson stated that the baseball and football fields would be a three-year project. Commissioner Blackstad noted that the Commission should approve the lights and irrigation and that these sports don't require the big-lighted towers. Mr. Haas noted that he would provide examples of various types of lighting that could be used from the Energy Company. o Commissioner Anderson stated that the football organization would be in the fall and that it may be better to the put lights in at Prairie Knoll. o Regular Andover Park & Recreation Commission Meeting Minutes - September 19, 2002 Page 4 o /'- \_) Commissioner Peterson stated that there wouldn't be enough money to do that. Commissioner Peterson asked how would they separate the parking lot from the fields if the City doesn't pave the lots. Mr. Haas noted that no type of barrier could be used or that posts could be installed. Chairman Lindahl stated he thinks that there should be some type of border between the cars and the fields, especially after putting in the irrigation system. Commissioner Peterson noted there would have to be public hearing to light Prairie Knoll. Mr. Haas noted the lighting and that it should be done nicely. Chairman Lindahl agreed noting cast aluminum pole lighting and asked that Staff get more information on the cost, such as cost per units, how many would be needed and ifthere might be a rate reduction for buying a certain amount. Mr. Haas pointed out that some area east to Prairie Knoll would be possibly getting sewer and water in a few years and that the Commission may want to wait to put the well in. (J Commissioner Blackstad stated that he feels the well should be put in now in order to not damage the fields. Commissioner Peterson agreed noting the fields would be used four days a week for numerous months. Commissioner Anderson asked where the lighting would be installed at Sunshine Park. Chairman Lindahl replied that the lighting would be for the three soccer fields. Commissioner Peterson stated that this would be hard for the neighborhoods with little parks to accept and may question what the City is going to do for their parks. Commissioner Anderson stated the meeting was an informative meeting that reviewed where the needs were. He noted that the budget has been set and that the next time the City Council starts the budget process Parks would do a presentation prior to the approval ofthe budget in order to try and get more money. Commissioner Peterson stated that the City Council needs to make a commitment to the parks and fund them. She noted that the residents would inform the City Council oftheir concerns as well. Chairman Lindahl stated that Parks would go before the City Council in the spring and forecast to the Council what the Parks would be bringing back to them in August o Commissioner Peterson agreed. o Regular Andover Park & Recreation Commission Meeting Minutes - September 19,2002 Page 5 () o Chairman Lindahl asked who presents the Park needs and priorities to the City Council. Mr. Haas stated that Staff does. Chairman Lindahl stated that he thinks there should be a representative from the Commission at the presentation. Mr. Haas agreed. After this discussion it was the consensus of the Commission that this issue would be continued to the next Parks meeting in order for Staff to get the lighting information and costs. DISCUSS 2003-2007 CIP FOR TRAILS Mr. Haas explained that this item is in regard to considering the 2003-2007 CIP for trails as directed by the City Council at the special meeting of September lih. Based on City Council action, the Park Commission will need to review their priorities and recommend trail improvement projects to be constructed in 2003. Based on the projected fund balance report, $80,000 is anticipated to be available based on 200 new housing units for trail projects. The breakout of the funds to be considered for the $80,000 are recommended as follows: · $10,000 for reserve in case there is an over-run on projects . $36,000 ($70,000 less the 2002 shortfall of$34,000) trail(s) ~J Mr. Haas noted that it is anticipated that Round Lake Boulevard NW would be funded using State Aid Funds. City staff recently received quotes for the Verdin Street trails (trail south of Rum River Elementary and a trail along Verdin Street NW from 1 69th Lane NW to 172nd Avenue NW). The quotes received are as follows: North Valley, Inc. W.B. Miller, Inc. $88,409.00 $119,954.20 Also for the trail along the east side of Hanson Boulevard south of Crosstown Boulevard NW to l50th Lane NW has been quoted in the amount of $33,656.15 along with engineering services to design the trail in the amount of $8,900.00. City staff has requested the City Council to pay for this project by using PIR funds. This will be discussed with the City Council at their September 17, 2002 meeting. Mr. Haas stated it is recommended to review the CIP for trails and recommend the projects to be considered for 2003 to the City Council. The Commission discussed the issue of what are a transportation trail and a park trail. Mr. Haas noted the majority of trails on the list are treated more as transportation trails () \.J Mr. Haas stated that the City Council wanted the Parks Commission to define the trails for the City Council. CJ ~J ::J (J /-) \..-.... Regular Andover Park & Recreation Commission Meeting Minutes - September 19, 2002 Page 6 Commissioner Blackstad stated that he thought the City Staff was making the trail determination. Commissioner Anderson noted that Staff would be given guidelines to determine what the trails are. Mr. Haas stated that this is correct and as on a case by case basis. Commissioner Peterson asked then what is Staff recommending. Mr. Haas stated that City Council wants direction from the Parks Commission of what they want to do with the $36,000. After discussion it was the consensus of the Parks Commission that they would add this item of discussion to the next meeting agenda to review the definitions and decide what they consider to be a Park Trail and Transportation Trail. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items noting that the City rejected the Bunker Lake Boulevard bids and that the issue would be extended to receive new bids. Chairman Lindahl noted that the City Council approved fencing all along the ball field. Mr. Haas stated that was correct and that the $11,000-$12,000 for the fence would be coming out of the PIR fund. BUNKER WEST PARK Mr. Haas noted that they have gone forward and ordered playground equipment and that significant grading ofthe parking lot would be required. He recommended that the Parks Commission either waits on this or places the equipment at another park, such as Wild Iris and finishes that park off. Commissioner Blackstad stated that he would agree with placing the equipment at Wild Iris. Commissioner Peterson noted her concern in doing this stating that the neighborhood is placing a lot of effort in fundraising for Wild Iris currently. The Commission discussed holding the equipment until spring or placing at another park. After discussion it was the consensus of the Commission to place the equipment in storage until spring and then decide where to place it. CHAIR'S REPORT Chairman Lindahl reported that he had nothing to report. (') ~j r~J o o Regular Andover Park & Recreation Commission Meeting Minutes - September 19, 2002 Page 7 ADJOURNMENT Motion by Blackstad, seconded by Anderson, to adjourn the meeting at 9:00p.m. Motion carried on a 4-ayes, O-nays, 3-absent (Grabowski, Holthus, DeLaForest) vote. Respectfully Submitted, Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc.