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HomeMy WebLinkAboutOctober 3, 2002 CJ o o ~ o.,a.) W1.d:t.u1 l ()-, 1-0d-. CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - OCTOBER 3,2002 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Commissioner Anderson on October 3, 2002, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Al Grabowski, Valarie Holthus, Dorrie Peterson, Chris DeLaForest, PaulAnderson, and Dave Blackstad. Commissioners Absent: Chairman Jim Lindahl Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM () There were no comments at this time. ~~J APPROVAL OF MINUTES Motion by Blackstad, seconded by Peterson, to approve the September 19,2002 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, I-absent (Lindahl), 3-present (Holthus, DeLaForest and Grabowski) vote. REVIEW 2ND DRAFT/PARK DEDICATION STUDYINAC Mr. Haas explained "that this item is in regards to the update of the second draft of the Park Dedication Study that is being prepared by Northwest Associated Consultants (NAC). Mr. Hass 'stated that he and Kevin Starr of Public Works met with Deb Garross ofNAC on October I st to review the proposed park improvements for each park to verify that the existing items in each park do not need to be replaced and also to ensure that all new improvements ore replacement items that are to be included to each park are included. Mr. Haas noted that Deb Garross is scheduled to meet with the Commission to review the draft at the October 17th regular meeting to finalize the draft prior to submittal to the City Council for consideration on either N oveniber ih or November 14th. Regular Andover Park & Rec.Oion Commission Meeting Minutes - October 3, 2002 Page 2 o (~." Commissioner Anderson asked when they would receive the second draft. Mr. Haas \J replied that the Commission would receive it by early next week. DISCUSS 2003-2007 CIP FOR PARKS, CONT. Mr. Haas explained that this item was tabled from the last meeting to allow City staff to meet with Connexus Energy to determine the estimate to light the three existing soccer fields at Sunshine Park. Mr. Haas advised that City staff met with Leo Offerman of Conn ex us Energy to review the site on September 20th. The estimate is available for the tonight's meeting. Mr. Haas explained that based on City Council action, the Park Commission will need to review their priorities and recommend the park improvement projects to be constructed in 2003. Based on the projected fund balance report, $390,000 is anticipated (based on 200 new housing units and $50,000 from general fund) to be available for park projects. The breakout of the funds that should be considered for the $390,000 are recommended as follows: o . $20,000 for annual miscellaneous projects . $20,000 for reserve in case there is a over run on projects . $15,000 for repayment of Road & Bridge Fund (Bunker Lake Boulevard Underpass) . $10,000 additional funds requested for the shelter at Sunshine Park · $325,000 for --.Ul parkes) Mr. Haas noted that Wild Iris Park of $15,000 for playground equipment and Sunshine Park of$10,000 has already taken into account from last years fund balance. Mr. Haas asked the Commission to review the CIP and recommend the projects to be considered for 2003 to the City Council. Commissioner Blackstad referred to the cost of the lighting of the soccer fields at Sunshine Park. Mr. Haas stated that there had been an increase in the estimate for the lighting, wiring, pole and design. Commissioner Anderson asked if this estimate reflected the discussion from the last meeting on the certain type pole designs. Mr. Haas answered that the estimate is for the standard lighting design that Connexus Energy has recommended. Commissioner Holthus asked how much more above the original cost of$153,000 would it be. Mr. Haas stated it would be approximately 35%, around 200,000. o Commissioner Grabowski recommended talking to Staff about light replacement, re- lamping costs and what usual maintenance would be after a ten-year period. Mr. Haas stated that he believes it is a ten-year period, which after that may need to be upgraded. Regular Andover Park & ReOlion Commission Meeting Minutes - October 3, 2002 Page 3 o (J Commissioners discussed the need of what to place in the Park including fields, lights, irrigation, playground, parking lot, and curbing. After discussion it was the consensus of the Commission that lights and irrigation would be placed in at Sunshine Park, with funding for Prairie Knoll coming from the money that would be re-cooped from Andover Station. Motion by Blackstad, seconded by Grabowski, to approve the 2003-2007 CIP for Parks as follows: The lighting and irrigation of three fields at Sunshine Park. Motion carried on a 6-ayes, O-nays, I-absent vote (Lindahl). Motion by Blackstad, seconded by Grabowski, to recommend returning money from Andover Station back to the Parks and Recreation Department. Motion carried on a 6- ayes, O-nays, I-absent vote (Lindahl). Commissioners discussed the concern with using this money for the Prairie Knoll instead of the Community Center, which was the original intent, however all felt that the need is greater for the money to be used at Prairie Knoll Park. o Motion by Blackstad, seconded by Peterson, to approve improvements at Prairie Knoll in the areas of irrigation, building, class 5 parking lot, playground equipment and field prep, all contingents upon receiving money back from Andover Station. Motion carried on a 6- ayes, O-nays, I-absent vote (Lindahl). REVIEW DEFINITIONS OF TRANSPORTATION TRAILS VERSUS RECREATIONAL TRAILS Mr. Haas explained that this item is in regard to discussing the definitions of transportation trails versus recreational trails as requested by the Park and Recreation Commission. He noted the information provided on the City Council item from April of 1999 in regards to establishing trail fee requirements. Mr. Haas explained that based on City Council action and approvals of establishing trail fee, the trail fees were to be utilized to fund or pay for a portion of the trail system that has been identified in the Comprehensive Plan. For the most part these future trails are located along county roads or municipal state aid streets. The remaining portion of the trail system to be completed would need to be funded from services such as park dedication, park capital improvement budgets, municipal state aid funds, TEA 21 funds, TIP, general fund and/or various grants. Mr. Haas reviewed the agenda item that was presented to the City Council and Park Commission this past September in regards to the planning, design, construction and financing of multi-use pedestrian trails for your review. Commissioner Blackstad asked if the calculations that were done include inflation. Mr. o Haas stated that the calculation would be low and would be around $475 to $500. ~, ( ) <_J o o Regular Andover Park & RfJation Commission Meeting Minutes - October 3, 2002 Page 4 o Commissioner Blackstad noted that he would like to see the trail fee cost is set at $500. Commissioner Grabowski referred to previous Council notes, which states that the City doesn't have money. 'Mr. Haas stated that there would have to be some participation from the City Council for some money. Commissioner Grabowski noted that the existing residents have contributed to the trails and that the new residents have not. He recommends that the new residents also contribute to the trails. He suggested taking the cost of the entire trail and then take the cost of what the existing residents have paid to calculate what the new residents would pay. He stated that the City should not make the existing residents pay a larger portion than new residents. Commissioner Anderson stated that there are going to be no funds available unless the City Council starts setting money aside for the trails. Commissioner Peterson stated the she doesn't think it would be fair to have the new residents pay for the rest of the trail. Commissioner Peterson noted that this issue goes back to the last meeting and that the Commission needs to appear before the City Council in the spring, prior to them setting the goals in order to keep the park needs in the City Council forecast. Commissioner Anderson referred to the difference in recreational and industrial transportation trails. Commissioner Blackstad stated that this issue needs to be addressed at the next joint meeting and decide what fund the transportation trails should come out of. Mr. Haas noted Item Number 7, the Trail Fee Requirements, for the review of the Commission. DISCUSS 2003-2007 CIP FOR TRAILS, CONT. Mr. Haas explained that this item is in regard to considering the 2003-2007 CIP for trails as directed by the City Council at the special meeting of September lih. If the Commission recalls, this item was tabled from the last meeting to allow a discussion on definitions of transportation trails versus recreational trails Mr. Haas advised that based on City Council action, the Park Commission will need to review their priorities and recommend trail improvement projects to be constructed in 2003. Based on the projected fund balance report, $80,000 is anticipated to be available based on 200 new housing units for trail projects. The breakout of the funds to be considered for the $80,000 arc recommended as follows: Regular Andover Park & ReQtion Commission Meeting Minutes - October 3, 2002 Page 5 o (\ '. ) · $10,000 for reserve in case there is an over-run on projects · $26,000 ($70,000 less the 2002 shortfall of $44,000) .J1l trail(s) Mr. Haas noted that it is anticipated that Round Lake Boulevard NW would be funded using State Aid Funds. Mr. Haas recommended the Commission review the CIP for trails and recommend the projects to be considered for 2003 to the City Council. Mr. Haas noted that Silver Meadows Trail is the priority and that there is money for it. Motion by Holthus, seconded by DeLaForest, to approve the 2003-2007 CIP for Trails as follows: that Silver Meadows Trail would be the number one priority. Motion carried on a 6-ayes, O-nays, I-absent vote (Lindahl). Commissioner Peterson asked where the proposed location of Silver Meadows Trail is. Mr. Haas replied that it is it starts in the cul-de-sac of Silver Meadows and runs diagonal to northwest into Lund's North park and dead ends at 166th Lane NW. Motion by Holthus, seconded by DeLaForest, to amend the motion including that Round Lake Boulevard be funded with State Aid. Motion carried on a 6-ayes, O-nays, I-absent vote (Lindahl). rJ REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Commissioner Blackstad noted that Staff could remove the building expansion noted on the outstanding items. Commissioner Grabowski discussed the vandalism of lights particularly in Hawkridge Park and would like to make a recommendation to the City Council to have a Community Service Officer patrol the parks. CHAIR'S REPORT None. ADJOURNMENT Motion by Blackstad, seconded by Peterson, to adjourn the meeting at 8:42 p.m. Motion carried on a 6-ayes, O-nays, I-absent vote (Lindahl). Respectfully Submitted, o (\ , ) -' ...... '-__._J ('- \. _ J Regular Andover Park & ReOtion Commission Meeting Minutes - October 3. 2002 Page 6 o Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc.