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HomeMy WebLinkAboutOctober 17, 2002 ~J (j /-" '0 o o {)JY)erded , l-l-6~ CITY of ANDOVER PARKAND RECREATION COMMISSION MEETING- OCTOBER 17,2002 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Lindahl on October 17, 2002, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Al Grabowski, Valarie Holthus and Dave Blackstad. Commissioners Absent: Commissioners Peterson, DeLaForest, and Anderson. Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OFMINUTES Motion by Blackstad, seconded by Grabowski, to approve the October 3, 2002 Park Commission minutes as presented. Motion carried on a 3-ayes, O-nays, 3-absent (Peterson, DeLaForest, and Anderson), I-present (Lindahl) vote. WOODLAND CREEK GOLF COURSE VILLAS SKETCH PLAN Mr. Haas explained that this item is in regards to a proposed sketch plan of Woodland Creek ,Golf Course Villas by the developer who currently owns the golf course. ML Haas stated that the development is proposed to be an urban townhome development. Mr. Haas noted that the proposed plan and location map is attached for theCommissions reVIew. Mr. Haas explained that this item is for information only. The park dedication was paid previously when Woodland Creek was developed in themid-1980's. He stated that unless the Commission disagrees, no park dedication is required. Commissioner Grabowski asked what the area is zoned. Mr. Haas replied that it is zoned . Single-Family Urban. o Regular Andover Park & Recreation Commission Meeting Minutes - October 17, 2002 Page 2 o C) Mr. Haas stated that it would be the developer's responsibility to pay a trail fee but not a park fee. Commissioner Grabowski asked what the golf course is zoned. Mr. Haas answered that it is also zoned R-4, Single Family Urban. Chairman Lindahl stated that the Commission is then just looking at a trail fee. Mr. Haas stated that was correct. REVIEW OF THE DRAFT/PARK DEDICATION STUD YINA C Mr. Haas explained that this item is in regards to the 2nd Draft of the Park Dedication Study that has been prepared by Northwest Associated Consultants (NAC). Mr. Haas noted that a copy of the 2nd Draft was sent out to the Park & Recreation Commission last week for review and comment. Mr. Haas stated that Deb Garross is present to finalize the draft. Once the draft is finalized, it will be submitted to the City Council for consideration on November 14th. r ~ U Ms. Garross reviewed the results of the study and gave a brief overview of the comprehensive plan and population of projects. She noted that $50,000 per Urban acre and $33,000 per Rural acre are the amounts used. She explained that the park system demand would continue to be high being 67% of the residents fall within the ages of 5 years old and 44 years old. Ms. Garross reviewed the systems values and breakdown for each park stating that the total cost value of parks is over 35 million dollars. She reviewed the City Park map, which showed locations of park facilities by the type of park. She stated that the purpose was to show the type of distribution and where potential areas are located. She noted the Park System itself and stated that the population anticipation plans were looked at. She stated that the City would need to place emphasis on the larger park areas and try to quantify the parks. She explained the need for additional community and play fields. She also noted incorporating neighborhood parks and to look at keeping facilities more centrally located. She reviewed lighting and traffic congestion concerns for larger play fields stating that it makes a difference of where the larger parks are located. She explained that there is a need for a maximum of two facilities and noted areas that could use expansion. Ms. Garross reviewed tables of the Total Park Values, noting that the full build-out of the park system would be within 5 to 6 years. She stated that other City fees have been obtained for review and that she would continue to research more information to provide the Commission with. Commissioner Grabowski asked if the park fee that was discussed would just maintain what the City currently has, including replacements. Ms. Garross answered that was correct as well as being based on what the comprehensive plan calls for. o Commissioner Grabowski asked how many acres short is the City. Mr. Garross stated that the City is a couple of acres short in the area of Community play fields. o Regular Andover Park & Recreation Commission Meeting Minutes - October J 7, 2002 Page 3 o o Commissioner Holthus asked about the change in value and why it occurred. Ms. Garross explained that the change was due to an increase in the land value. The Commission discussed the density concern of 3.5 units per acre and using the average of 2.2. It was the Consensus of the Commission that Ms. Garross would use the average unit amount of 2.2 per acre for comparison reasoning. Ms. Garross also noted that she could bring it up for discussion with the Planning Director in using the average density over the 3.5. Commissioner Blackstad noted the transportation concerns with the higher density projects. Commissioner Grabowski stated that he sees the area being zoned R-4. Mr. Haas stated that the developers are probably going to come in with proposal of higher density but that this would be an issue to be approved or not by the City Council. Commissioner Grabowski added that he doesn't feel the City Council would consciously bring higher density into the area. -1(ll.tI' -tee. was based if) -t-'he. ~ Lf &5.60 i (\ -1-h e..- 1 ct +c., IqqO:S . QJY1end e.a ,,- 1'- () ~ Mr. Haas noted some revisions throughout the report. o Mr. Haas stated that this should make the necessary changes for a 5-year plan and that this report would also help the Commission get caught up be able to visualize the items that need to be done. Chairman Lindahl noted that this is a very educational report and was well presented. Mr. Haas stated that Ms. Garross would make the discussed changes and then present it at the next meeting. QUARTERLY REPORTS/SHERIFF'S DEPARTMENT Commissioner Grabowski asked that Staff to add a map with areas of violations highlighted in the future report. Mr. Haas noted that Staff would make that change. Commissioner Blackstad noted that only a few port a potties that were set on fire were included in the report and that he knew there had been several more. Commissioner Grabowski stated that the others were noted in Kevin's report. REVIEW & RECOMMEND 2003 FEE SCHEDULE Mr. Haas explained that this item is in regards to User Fee Schedule for various items. o Mr. Haas stated that unless the Commission would like to review any applications, only the 2002 fee schedule is attached for review. o Regular Andover Park & Recreation Commission Meeting Minutes - October 17. 2002 Page 4 o o Mr. Haas explained that the Commission is requested to review and recommend any changes made for the year 2003-fee schedule. Commissioner Blackstad noted that the fee maintenance cost of key replacement should be based on what it costs to re key the locks. He stated that it costs the same to re key the locks whether it is one or more than one therefore should reflect the cost of re-keying the building. The Commission discussed items to be changed on the Fee Schedule. Motioll by Blackstad, seconded by Grabowski, to recommend the 2003 fee schedule to change as follows: The key deposit would reflect the cost ofre-keying the locks with a nominal charge for individual key replacement, the Trail Fee to be raised reflecting the cost of the 2002 Engineering cost index, and the Consumer price index fee to be raised reflecting the cost of the 2002 Engineering cost index price. Motion carried on a 4-ayes, O-nays, 3-absent vote (Peterson, DeLaForest, and Anderson). CHANGE START TIME OF MEETINGS Mr. Haas explained that this item is in regards to the start time for the Park & Recreation Commission. (-J Mr. Haas stated that it was again recommended to consider the change in the start time from 7:30 PM to 7:00 PM, which was done last November. Mr. Haas noted that if the Commission agrees with the change of the start time, the meeting would begin at 7:00 PM, then in May of 2003, the start time would be moved back to 7:30 PM. Mr. Haas added that if the Commission agrees that this should be automatically done year-to-year, staff will proceed on this schedule until staff hears differently. Motioll by Blackstad, seconded by Grabowski, to approve the change of start time from 7:30 p.m. to 7:00 p.m. Motion carried on a 4-ayes, O-nays, 3-absent vote (Peterson, DeLaForest, and Anderson). DISCUSS 2003-2007 CIP FOR PARKS Mr. Haas explained that Jim Dickinson is present to talk about the CIP and funding sources. He noted that Prairie Knoll Park is in question and the use of the Andover Station money. o Mr. Dickinson explained funding options noting that to utilize the funding for the Community Center should not be done unless it is to be changed by the City Council which would be a topic of discussion for the joint meeting. He stated that there is not enough money for the facility projects of 2003 and suggested that the Commission utilize o o Regular Andover Park & Recreation Commission Meeting Minutes - October 17, 2002 Page 5 /-- --.., \.- ) the $50,000 Park Levy allocation. He added that this would increase each year and that the intent from the City Council is to commit to this. He also suggested that if the Commission could tie into a project there could be the potential of a loan from a fund such as the PR fund that could be paid back with the $50,000 allocation. He suggested that the Commission look at the projects and to take some lower priority issues off the table. Commissioner Blackstad asked for a list of what restrictions would be included or excluded. Mr. Dickinson answered that parking lots, irrigation and warming houses would classify, but not building structures or playground equipment. Commissioner Grabowski stated that he would recommend waiting until the Commission talks to the City Council and hear what their decision is regarding the Andover Station dollars. Mr. Dickinson suggested that the Commission do some immediate prioritization of the projects. /' \ \J Mr. Dickinson noted updates from the City Council stating that the Council approved the Hanson Boulevard Trail. He stated that the $29,000 was fronted by the PR fund and would be paid back by the Park fund over a 5-year period, interest-free. Mr. Dickinson also stated that the City Council leveraged $12,000 for the Bunker Lake Boulevard underpass, and that he didn't think this issue would be coming back to the Parks Commission. DISCUSS 2003-2007 CIP FOR TRAILS Mr. Haas stated that nothing else has changed on the ClP. Commissioner Grabowski asked if the classification on trails would still be discussed with the City Council. Mr. Haas replied yes, that it was on the agenda. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Commissioner Blackstad noted the Site Plan included in the items and that he thought this could be taken off. Mr. Haas explained that this item still hasn't been completed and that the intern coming in this winter might finish this item, but that he feels it should remam. Commissioner Grabowski agreed stating that he would rather see it remain on the list being it is not completed. o o o Regular Andover Park & Recreation Commission Meeting Minutes - October J 7, 2002 Page 6 ( ) CHAIR'S REPORT Chairman Lindahl reported that there was none. Commissioner Grabowski noted the park behind the ball field and that he would like to recommend that it be named after a resident that has done good things for the Community, Mr. E'/oleaEl. Mr. Haas noted that this would be added to the next agenda. e: vel Ctoo., o..rne..neJ ed "~1-()j. It was the Consensus of the Commission that this would be a nice gesture. ADJOURNMENT Motion by Grabowski, seconded by Blackstad, to adjourn the meeting at 9: 11 p.m. Motion carried on a 4-ayes, O-nays, 3-absent vote (Peterson, DeLaForest, and Anderson). Respectfully Submitted, Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc. .' , 'o_J (- '" i ) '--,