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HomeMy WebLinkAboutNovember 7, 2002 o (J (J o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - NOVEMBER 7, 2002 MINUTES Oun-extdidJ / I-al-o~ The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was calledto order by Chairman Lindahl on November 7, 2002, 7:06 p.m., atthe Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl, Commissioners Al Grabowski, Dorrie Peterson, and Dave Blackstad. Commissioners Absent: Commissioners Valerie Holthus, Chris DeLaForest and Paul Anderson Also Present: Parks Coordinator, Todd Haas RESIDENTS FOR UM There were.no comments at this time. APPROVAL OF MINUTES C .. 6Grg.to~~d' l'fi' . 3 . tha'th .1 c. OmmlSSlOner mvv Ovv.. note a c an catIon to page statmg t e trai lee was based on the $485 in the late 1990's. CUnenc:lJ.,(?~ II-al-Od.. Chairman Lindahl noted a correction in spelling to Mr. Eveland's name, which was misspelled as Evelene. Motion by Blackstad, seconded by Grawbowski, to approve the October 17,2002 Park Commission minutes as revised. Motion carried on a 3-ayes, O-nays, 3-absent (Holthus, DeLaForest, and Anderson), I-present (peterson) vote. CONSIDER PARK NAME/NEW BALL FIELDS WEST OF HIGH SCHOOL Mr. Haas explained that this item is in regards to considering a park name for the new ball fields west of the Andover High School. Mr. Haas stated that Commissioner Grabowski suggested the Commission consider the name of the park to be Eveland Park for all the good things that Mr. Eveland has done for the community. . r '\ !,,-) 8 (J Regular Andover Park & ReDion Commission Meeting Minutes - November 7, 2002 Page 2 o Mr. Haas noted that the Park & Recreation Commission is requested to consider naming the park Eveland Park. Commissioner Peterson stated that she wasn't aware of all of the things that Mr. Eveland has contributed to the City and asked for details from the Commission. Commissioner Grabowski stated that Mr. Eveland saved the City on the cost of land that the City purchased from him, not getting market price or being greedy in any way. Commissioner Peterson stated that she recalled the City having to put in a chain link fence because Mr. Eveland said he was going to put up barbed wire. She added that she doesn't believe the City has named a park after someone that has not done any type of charitable work within the City. She stated that she would like some type of criteria established when deciding on the names of parks. Commissioner Blackstad stated that Mr. Eveland gave to the City when he sold the L- shaped land for well below market price. Commissioner Peterson stated it was her understanding that he received market price. Mr. Haas clarified that Mr. Eveland did sell his land at or below market value. Commissioner Peterson restated that she feels there should be some type of criteria regarding the naming of parks. Commissioner Grabowski noted that there was additional land that Mr. Eveland also sold for less to the City and that he in no manner tried to make money off of the City. Commissioner Grabowski added that he thought it was a very nice gesture of Mr. Eveland to contribute to the City in this way and thought it would be a nice way for the City to appreciate a resident prior to them passing away. Chairman Lindahl suggested naming the ball fields after Mr. Eveland over the entire park. He added that he would support more discussion from all of the Commissioners if necessary. Commissioner Peterson asked how criteria could be established. Mr. Haas suggested a meeting including a few of the Commissioners to determine what type of criteria they are considering. Commissioner Peterson stated if the Commission doesn't have some type of criteria then residents would come forward with suggestions of whom to name a park after and that she feels without having guidelines there would be no fair way to base the information on. Regular Andover Park & ReSJion Commission Meeting Minutes - November 7, 2002 Page 3 o / "\ -"--j Mr. Haas noted that in the past the City has planted trees in recognition of persons that were recommended to have parks be narned after them. Commissioner Peterson stated that she feels it is necessary in order to be fair and to set a precedence that is unbiased. Chairman Lindahl stated that the issue could be tabled for now for discussion at a future meeting to establish criteria Motion by Peterson to Table the naming the ball fields west of Andover High School, Eveland Park until the first Park Meeting in December. Commissioner Peterson indicated that no one seemed to support this motion, therefore she withdrew it. Commissioner Blackstad stated that he agreed some criteria should be determined, however noted that this is a unique situation being that most parks are named after the development they are in and that this park is not in any development currently. Motion by Blackstad, seconded by ~lEwski, to approve naming the ball fields west of the Andover High School, Eveland .I~otion carried on a 3-ayes, I-nays (peterson), 3-absent (Holthus, DeLaForest, and Anderson) vote. G..rY\.Q.J'lQQ..d ll-~ \ -0 :::l" ~J UPDATE OF THE DRAFT/PARK DEDICATION STUD YINA C Mr. Haas explained that this item is in regards to the draft of the Park Dedication Study. Mr. Haas noted that he, Will Neumeister and John Erar had met with Deb Garross of NAC since the last Park Commission meeting of October 17,2002 to review comments suggested or recommended by the Commission along with City staff's suggestions and recommendations to the report. Mr. Haas stated that the report would have some changes as recommended by NAC. He noted that a couple of the changes to the report included a recommendation that some of the replacement of items that have been recommended in the parks be born by the existing residents. He stated that it was also NAC's opinion that the new developments should not bear the entire cost of the improvements, but share that cost with existing residents. Mr. Haas noted that the report would not, at this point, be including a park dedication fee for areas 1 or 2 based on a single-family development. He added that it would be determined based on a density that Staff indicated in the adopted Comprehensive Plan. He added that the Commissioner could feel free to contact Will Neumeister, Community Development Director at (763) 767-5140 if you have any questions on density. (J Mr. Haas noted that no action would be required by the Commission. (--.;" \_ _i Cj ~\ \ ) ~~ Regular Andover Park & RecOion Commission Meeting Minutes - November 7, 2002 Page 4 o Commissioner Blackstad stated that there are some issues in this report regarding the number of homes. Mr. Haas replied that Deb Garross is reviewing these issues and would be getting back to the Commission. Mr. Haas also explained that she would be making a presentation at the Joint Meeting to go through the report in its entirety. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Commissioner Peterson asked about the Bunker Lake overpass and what money would be taken for the Silver Lake Trail. Mr. Haas clarified that it would just be the $12,000. Commissioner Grabowski asked if there is a way that revenue could be increased. He suggested speaking with Mr. John VonDeLinde and discussion if there was something that the City could do, (as a guarantee) to him for money that he gives. Mr. Haas noted that Staff would discuss this with him when they meet. 2002 THIRD QUARTER FINANCIAL REPORT Mr. Haas explained that this item is a quarterly review of the Park Improvement and Trail Funds. He stated that the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund and Project Commitment Listing Report for the Trail Fund as of September 30, 2002 were presented to the Commissioners. He added that this was informational data and that no formal action is needed. Commissioner Grabowski noted his concerns regarding the cost of the concession rentals, and the Connexus Energy amount of $2,700 for the security lighting. Commissioner Peterson stated that $2,500 is the standard estimate that the Parks Commission usually uses, stating therefore that this amount is not unusual. Mr. Haas added that Commissioner Grabowski is correct when stating it used to be significantly less, however the cost has shifted from the residents paying some of the cost to now the City paying the cost entirely. Commissioner Blackstad referred to the donations/special parks section and asked if the City has sent out letters. Mr. Haas answered yes, letters have been sent out. Chairman Lindahl asked if a plaque has been sent to ACE for all of their contributions to the City. Mr. Haas stated that a plaque has not been sent within the past year, however stated that the City does sent out a yearly letter of appreciation to them. It was the consensus of the Commission to approve the 2002 Third Quarter Financial Report. Regular Andover Park & Rec~Jion Commission Meeting Minutes - November 7, 2002 Page 5 o f ~\ CHAIR'S REPORT ... ) Chairman Lindahl asked if any of the Commissioners had any items to discuss. Commissioner Grabowski noted the park vandalism report and the stealing of a picnic table costing $34. Chairman Lindahl asked Mr. Haas what the format for presenting at the Joint Meeting would be. Mr. Haas replied that a presentation would be made with questions following. Chairman Lindahl asked if the agenda would be including Park Dedication and Trail Fees. Mr. Haas stated the agenda includes the NAC study, and the CIP for parks/trails. He stated that Staff would be writing up the fee schedule for the City Council to review at a future meeting probably in December. Commissioner Grabowski stated he feels the priority issue should be regarding the narrow trail that children walk on to school. ~") Mr. Haas stated that he could make a short presentation regarding the Prairie Knoll situation and the park plan including Sunshine Park and what the Commission is suggesting. He noted that other suggestions have come up such as shifting the parking lot east and moving the playground to a more centralized area Mr. Haas added that an aerial view would be included in the presentation. It was the consensus of the Commission that Mr. Haas make this short presentation at the Joint Meeting. Commissioner Peterson asked if any applications were turned in for hockey or other sports for the usage of the sports facility. Mr. Haas explained that the applications were due this week and that this item would be on the next Park Meeting agenda. He stated that one hockey association is all that Staff is expecting currently. ADJOURNMENT Motion by Blackstad, seconded by Peterson, to adjourn the meeting at 7:48 p.m. Motion carried on a 4-ayes, O-nays, 3-absent vote (DeLaForest, Anderson, and Holthus). Respectfully Submitted, Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc. r---' \, ./