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HomeMy WebLinkAboutDecember 5, 2002 o o () o u CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - DECEMBER 5, 2002 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Lindahl on December 5, 2002, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl Commissioners Al Grabowski, Dorrie Peterson, Paul Anderson, Valerie Holthus (arrived at 7:11 p.m.) and Dave Blackstad. Commissioners Absent: There were none Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OF THEAGENDA Chairman Lindahl asked that the order of the agenda be changed adding item 3A Approval of the Updated Ice Hockey Schedule, and moving the Approval of the Soccer Tournament Application to Item 3B. Motion by Blackstad, seconded by Grabowski, to approve the December 5, 2002 agenda as revised. Motion caIried on a 5-ayes, O-nays, I-absent vote (Holthus). APPROVAL OF MINUTES Chairman Lindahl suggested that the approval of the minutes be tabled until December 19, 2002 being the minutes were just received and had not been reviewed yet. Motion by Blackstad, seconded by Grabowski, to table the approval of the November 21, 2002 until December. 19, 2002 in order for the Commissioner to review. Motion carried on a 5-ayes, O-nays, I-absent (Holthus) vote. APPROVAL OF REVISED HOCKEY SCHEDULE Mr. Haas noted that this item is in regards to giving the Andover Huskies Youth Hockey (~ Regular Andover Park & RecreJtion Commission Meeting Minutes - December 5, 2002 Page 2 o /- - '. .. \ i Association more hours. Mr. Duran stated that they are asking for a total amount of fourteen hours, which they feel is needed for their hockey program. Motion by Peterson, seconded by Blackstad, to approve the revised 2002-2003 hockey rink schedule as presented. Commissioner Blackstad gave examples of ice hockey blocks of time that were given to associations for the past couple years. Commissioner Holthus arrived at 7: 11 p.m. Mr. Duran stated that hours such as in the past would not be acceptable as most of the kids are already skating elsewhere on the weekends. Commissioner Anderson noted his concern with the other usage of the rinks stating that the schedule would limit the time available for others to use it. Mr. Haas stated that Staff could supply the usage amount. Commissioner Holthus stated that the rinks are busy every night. The Commission discussed alternative blocks of times for the hockey association to use the rink for their practices. , '" \.J Mr. Duran stated that he didn't feel using the rink for fourteen hours a week was an unreasonable request. He noted that there are 123 hours of skate time available and that they are not asking for any weekend hours. The Commission continued discussion on what times would be appropriate for the hockey association to use, taking into account the ages of the hockey players. Commissioner Holthus referred to Mr. Duran's email, which stated that he and the parents were not comfortable and felt threatened skating at Hawkridge Park. Mr. Duran explained that this was due to the lack of support from the residents at the last Park Commission meeting, who stated that the hockey association should only be allowed one hour a week to practice. He stated that it was very clear the hockey association was not welcome or wanted at Hawkridge Park. Commissioner Peterson agreed with Mr. Duran stating that was the attitude and interpretation of not wanting the hockey hours at Hawkridge Park. The Commission continued to discuss the presented revised hockey schedule. Commissioner Blackstad stated that he seconded the Commissioner Peterson's motion to approve the revised hockey schedule. r---, \---J Motion carried on a 5-ayes, I-nays (Grabowski), O-absent vote. /"-,, : ) \._- " ,:J (J o Regular Andover Park & Recreation Commission Meeting Minutes - December 5, 2002 Page 3 o APPROVE SOCCER TOURNAMENT APPLICATION Mr. Haas explained that this item is in regards to considering the soccer tournament application form for June 13, 14 & 15,2003 from North Metro Soccer Association. Mr. Steve Freitag, North Metro Soccer Association, stated that they would like to move the tournament from St. Francis to Andover as they have increased from 50 to 65 teams currently. He noted that they are hoping to have up to 100 teams at the time of the tournament. Mr. Freitag reviewed the hours of the tournament. Mr. Freitag stated that not many tournaments would be structured like this one statewide and that they are trying to set up age class brackets, each in a different skill level and each with their own awards. He added that this tournarnent would be exciting for teams to participate in, which includes competing against kids with their same caliber and feels that the tournament would be a nice boost to the area Commissioner Grabowski asked about concession set-ups. Mr. Freitag stated that they do their own concession areas and that they have a few nice set-ups with tents. Commissioner Grabowski suggested having security for the event noting that it would be a cost of approximately $200. Mr. Haas mentioned the current concession contracts and would get more information regarding this. Mr. Freitag asked if some of the smaller fields would be available as well. Commissioner Blackstad suggested the use offields 1,2,3 and 4. Motion by Blackstad, seconded by Grabowski, to approve the Soccer Tournament Application using fields 1,2,3 and 4 for June 13,14, and 15,2003. Motion carried on a 6-ayes, O-nays, O-absent vote. CONSIDER 2003 GRANT APPLICATION ROUND Mr. Haas explained that this item is in regards to considering DNR grant programs available for 2003 application round. Mr. Haas noted as most of the Commission is aware, it is that time of year to consider if the Park & Recreation Commission would recommend to the City Council to apply for any of the grant programs that may be available subject to funding by the 2003 Legislature. He stated if the Commission recalls, last year Outdoor Recreation Grants were applied for various parks and trails. Mr. Haas added that the City was notified by the DNR this past summer that these parks did not receive any funding. o Regular Andover Park & Recreation Commission Meeting Minutes - December 5, 2002 Page 4 o () '\. -<' Mr. Haas summarized that the park and trails application that were submitted for the 2002 are as follows: Meadowood North, Sunshine Park, Prairie Knoll Park, Wild Iris Park, 13Sth Avenue Tot Lot, Red Oaks West Park, Forest Meadows Park and Coon Creek Trail between Hanson Boulevard and Crosstown Boulevard. Mr. Haas stated that the Commission might want to review the proposed 5- Y ear CIP for Parks to determine if any of the parks should be considered. Mr. Haas explained that it would be necessary for the Park & Recreation Commission to make a recommendation to the City Council regarding the grant program with the parks to be considered for application. The Commissioners discussed the higher priority areas for the grants. Mr. Haas recommended that the Commissioners each make a priority list of their own and bring it back to the first meeting in January 2003 Park Meeting. It was the consensus of the Commission that they would each make a grant priority list and present it at the first meeting in January 2003. UPDATE OF POOL AGREEMENT WITH THE CITY OF ANOKA '-, '''J Mr. Haas explained that this item is an update in regards to a potential pool agreement with City of Anoka Mr. Haas stated that this is a three-year agreement and that it doesn't need to be reviewed until the end of 2003. Chairman Lindahl noted that he feels this is a great facility for the area. Chairman Lindahl also stated that he wanted to inform the residents that they do receive resident status at the Anoka pool. He mentioned the advantage for the parents to get their swim applications in early with the resident status. It was the consensus of the Commission to review this issue at the end of 2003. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items, noting that there were no changes. Mr. Haas stated that Staff would notify the Commission of the NAC Park dedication study that is planned for the December 17, 2002 City Council Meeting or at a meeting in January 2003. o /'- , , J :'J (-~\ - j (', j Regular Andover Park & Recreation Commission Meeting Minutes - December 5, 2002 Page 5 () CHAIR'S REPORT Commissioner Peterson asked for clarification on the date that the YMCA report would be held, stating there are two dates shown. Mr. Haas stated that the meeting was moved from December 12,2002 and would be held on December 11,2002. ADJOURNMENT Motion by Blackstad, seconded by Grabowski, to adjourn the meeting at 8:04 p.m. Motion carried on a 6-ayes, O-nays, O-absent vote. Respectfully Submitted, Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc.