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HomeMy WebLinkAboutDecember 19, 2002 C) o o (~~ Q./:L) ~ 1-~--0.3 CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - December 19,2002 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Lindahl on December 19,2002, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners. Absent: Also Present: RESIDENTS FORUM Chairman Jim Lindahl Commissioners Al Grabowski, Dorrie Peterson, Paul Anderson and Valene Holthus (arrived at 7:53p.m.) Commissioner Dave Blackstad Parks Coordinator, Todd Haas / \ There were no comments at this time. \J (-) '--/ APPROVAL OF MINUTES Motion by Peterson, seconded by Grabowski, to approve the November 21, 2002 Park Commission minutes as presented. Motion caITied on a 3-ayes, O-nays, 2-absent (Holthus and Blackstad), I-present (Anderson) vote. Motion by Grabowski, seconded by Anderson, to approve the December 5, 2002 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, 2-absent (Holthus and Blackstad), O-present vote. APPROVAL OF THEAGENDA Mr. Haas asked that the Commission consider the addition of the Sunshine Park Concession Update to the Agenda, and to move Item 8 (The Request from Andover Athletic Association) to 4A. It was the consensus of the Commission to approve the revised agenda. C) ~) r-~\ "-) Regular Andover Park & Re~~tion Commission Meeting Minutes - December 19, 2002 Page 2 o CONSIDER PARK DEDICATION REQUIREMENTSIWOODLAND ESTATES 4TH ADDITION Mr. Haas noted that this item is in regards to Woodland Estates 4th Addition, preliminary plat park dedication requirements. Mr. Haas stated that if the Park Commission recalls, a couple areas were suggested as to the location of a park during review of the sketch plan, he noted that those suggested locations are included with this agenda item. Mr. Haas explained that the City Council reviewed the proposed preliminary plat at their December 17th meeting for review and approval. He stated copies of the meeting minutes of the Park Commission's review of the sketch plan were included in the City Council packet for their review and consideration. Chair Lindahl asked about some type of fencing or benning. Mr. Byron Westlund stated that he would include the fencing. Commissioner Peterson recommended asking for more land when the western area is developed. Mr. Westlund stated that there are forty or more children in the development and that Staff has told him that the park requests are coming from the residents. He noted that he thinks that the comprehensive plan calls for a more regional park to the west. The Commission discussed the size of the Tot Lot Park, street connections and possible parking for the park. Commissioner Peterson stated that she thought the original motion was that the park would be larger. Mr. Westlund explained that the original motion called for the park to range in size from one to three lots. Chair Lindahl stated that the main issue presently was the bike trail and some type of fencing. The Commission agreed. Motion by Grabowski, seconded by Anderson, to approve the size and location of the Tot Park with the connecting bike trail and fencing, and that the park needs would be determined at a later date. Motion carried on a 4-ayes, O-nays, 2-absent (Holthus and Blackstad) vote. CONSIDER REQUEST FROM ANDOVER ATHLETIC ASSOCIATION Mr. Haas explained that this item is in regards to a request from the Andover Athletic Association. () Regular Andover Park & Recreation Commission Meeting Minutes - December 19, 2002 Page 3 II !~ '''--- /' Mr. Haas stated that the request had been forwarded to the City Council at their last meeting for their review and consideration. He noted that the City Council has requested the Park Commission review the request as an agenda item for this meeting. Mr. Tom Berard, President of Andover Athletic Association, reviewed his request to the Park and Recreation Commission in regard to putting additional funding towards Eveland Fields. Commissioner Peterson stated that she is concerned with spending any additional funds when they are still trying to make decisions on the improvements to Prairie Knoll Park and Sunshine Park. Commissioner Peterson suggested banking the funds for the season and save it for next year (2004). Mr. Berard stated that if the funding isn't used until the following year (2004) then that would be fme as well, noting that he would just like to see something done with the funding. Chair Lindahl stated that it is a great endeavor although the 2003 CIP budget has been set for 2003 and that the Commission seems to be locked out for a year, unless, he mentioned, some additional park dedication funds where to come in. Commissioner Peterson asked if this money was just for softball. Mr. Berard replied yes. "~ Commissioner Peterson suggested that the association benefit by using the money to lower their fees. Mr. Berard thanked the Commission for their consideration. Chair Lindahl also thanked Mr. Berard for coming and suggested that he look at alternative contributors as well. It was noted that the Commission would update Mr. Berard approximately in March of 2003. CONSIDER PARK DEDICATION REQUIREMENTS/SHADY OAK COVE Mr. Haas explained that this item is in regards to the Shady Oak Cove, preliminary plat park dedication requirements. Mr. Haas stated that if the Park Commission recalls during the sketch plan, the Commission recommended cash in lieu of land. Mr. Haas noted that the Park Commission is recommended to accept cash in lieu of land as originally suggested. CJ Mr. Haas reviewed the area of parkland, which was stated to be three to five acres large. Regular Andover Park & ReQtion Commission Meeting Minutes - December 19, 2002 Page 4 o ,..---.., Motion by Grabowski, seconded by Anderson, to approve the acceptance of cash in lieu of land. Motion carried on a 4-ayes, O-nays, 2-absent (Holthus and Blackstad) vote. \..J CONSIDER PARK DEDICATION REQUIREMENTS/CONSTANCE CORNERS Mr. Haas explained that this item is in regards to the Constance Corners preliminary plat park dedication requirements. Mr. Haas stated that if the Park Commission recalls during the sketch plan, the Commission recommended cash in lieu of land. Mr. Haas noted that the Park Commission is recommended to accept cash in lieu of land as originally suggested. Mr. Haas reviewed the park area on the map as well as the proposed trail use plan and possible areas for the trail. Motion by Anderson, seconded by Peterson, to approve the acceptance of cash in lieu of land. Motion carried on a 4-ayes, O-nays, 2-absent (Holthus and Blackstad) vote. CONSIDER PARK DEDICATION REQUIREMENTS/NORTH LAKE RIDGE (~') Mr. Haas explained that this item is in regards to the North Lake Ridge preliminary plat \...J park dedication requirements. Mr. Haas stated that if the Park Commission recalls during the sketch plan, the Commission recommended cash in lieu of land. Mr. Haas noted that the Park Commission is recommended to accept cash in lieu of land as originally suggested. Mr. Haas reviewed the access of streets to allow residents to access to Kelsey-Round Lake Park. Motion by Anderson, seconded by Peterson, to approve the acceptance of cash in lieu of land. Motion carried on a 4-ayes, O-nays, 2-absent (Holthus and Blackstad) vote. SUNSHINE PARK CONCESSION UPDATE Mr. Haas stated that this item is in regard to the Sunshine Park concession contract with C & H Enterprises, which expired on October 31, 2002. Mr. Haas noted that the information provided wasjust a [mance update. r '-" Commissioner Peterson asked if the associations run the concessions. Mr. Haas \.J answered that at this point they have not. r-\ " ) \ ~-~/ ('-, \~~_.J Regular Andover Park & ReQtiOn Commission Meeting Minutes - December 19, 2002 Page 5 C) Mr. Haas stated that Staff would bring this issue back to the Commission for further discussion on January 2,2003. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items, noting that there were no changes. Commissioner Holthus arrived at 7:53 p.m. Mr. Haas referred to the provided survey on Park Dedication Studies of other cities explaining that he passed it out just as an informational item for the Commissioners. The Commissioners thought it was good information to forward to the City Council CHAIR'S REPORT Chairman Lindahl stated that he had nothing to report. Commissioner Peterson thanked Commissioner Anderson for his service on the Commission and wished him the best of luck. Commissioner Anderson thanked all of the Commissioners stating that he has learned a lot and hopes that the City continues to value the parks. He added that it has been a lot of fun serving on the Commission. ADJOURNMENT Motion by Anderson, seconded by Peterson, to adjourn the meeting at 8:00 p.m. Motion carried on a 5-ayes, O-nays, I-absent (Blackstad) vote. Respectfully Submitted, Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc.