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HomeMy WebLinkAboutJanuary 15, 2004 (-- ü U r------ S'\NDbVÉ~ , -. '- ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US Regular Park & Recreation Commission Meeting January 15, 2004 7:00 P.M. 1. Call to Order 2. Resident's Forum 3. Approval of Minutes (December 4, 2003) 4. Introduction of New Park Commission Members 5. Review of Crosstown Meadows Preliminary Plat 6. Approve Tournament Application/Andover Baseball Assoc. & Andover Athletic Assoc. 7. Update of Sunshine Park Concessions, Cont. - Finance 8. Update of Possible Donation/City of Anoka Pool, Cont. - Finance 9. Consider 2004 Grant Application Round . , 10. Anoka County Sheriff's Department Quarterly Report '-- j 11. Review Outstanding Items 12. 13. Chair's Report 14. Adjournment r , '\ '- -- J " - ~ , CITY OF ~ _ ~ -6J- NDOVE (J 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US PARK AND RECREATION COMMISSION MEETING - JANUARY 15,2004 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman ~~Uary 15, 2004, 7:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevârh , dover, Minnesota. LtrYUrlcLtd a -5-6+ Commissioners Present: Thomas Goodmanson, Ernest Bedor, Dan Masloski, Chairman Jim Lindahl, Dave Blackstad, Devon Walton and Valerie Holthus Commissioners Absent: None. Also Present: Civil Engineer ill Jason Law /,-\ RESIDENTS FORUM , ¡ '-j There were no comments. APPROVAL OF MINUTES Motion by Blackstad, seconded by Masloski, to approve the December 4,2003 Park Commission minutes as presented. Motion carried on a 5-ayes, O-nays, 2-present (Bedor and Walton), O-absent vote. INTRODUCTION OF NEW PARK COMMISSION MEMBERS Chair Lindahl introduced the Park Commission members. He then swore in Commissioners Blackstad, Bedor and Walton. REVIEW OF CROSSTOWN MEADOWS PRELIMINARY PLAT Mr. Law stated the proposed preliminary plat is located at the southeast comer ofthe intersection of Crosstown Boulevard NW and South Coon Creek Drive NW. Sixteen (16) townhome lots are proposed. No action will be necessary on the preliminary plat as the park dedication was already - "- taken care of as part of the Kensington Estates development of which this lot was part of :~~-) This plat is being presented to the Commission so that you are aware ofthe development. Regular Andover Park & (ìeation Commission Meeting Ü Minutes - January 15, 2004 Page 2 I ~'\ \_-) . Commissioner Masloski questioned if there would be any future trails for this development. Mr. Law stated there would most likely to be a trail along the east side of Crosstown Boulevard with sidewalks possibly along a short section of 141 5t Lane east of Crosstown Boulevard and along 142n Avenue also east of Crosstown Boulevard. Chair Lindahl questioned if it would be trail or a sidewalk. Mr. Law stated he would have to get back to the Commission with that answer. No action was necessary. APPROVE TOURNAMENT APPLICATION/ANDOVER BASEBALL ASSOCIATION AND ANDOVER ATHLETIC ASSOCIATION Chair Lindahl stated the earliest the associations can submit is December 15th for the following summer. At this time, no other tournaments have been scheduled for the upcoming season. The association and dates ofthe tournaments that have been scheduled (j as follows: · May 15-16/AAA/Andover Spring TournamentlFields5-1O at Sunshine Park. Will use City Hall Complex if available. · May 21-23/ ABA! Andover Traveling InvitationallFields 5-10 at Sunshine Park. Will use City Hall Complex if available. · June 4-6/ABA/Andover In-House InvitationallFields 5-10 at Sunshine Park. Will use City Hall Complex if available. · June 18-20/ABA!AAU National Qualifier lOB & llB/Fields 5-10 at Sunshine Park · June 25-27/AAAÆnd of Season TournamentlFields 5-10 at Sunshine Park. Will use City Hall Complex if available. . · July 9-11/USSSA-AAA/14 & Under State TournamentiFields 5-8 at Sunshine Park. Will use City Hall Complex if available. · July 16-18/ABA/Andover In-House End of SeasonlFields 5-8 at Sunshine Park. Will use City Hall Complex if available. · July 23-25/ABA/ Andover In-House End of SeasonlFields 5-10 at Sunshine Park. Will use City Hall Complex if available. · August 7-8/AAA/Field of Dreams TournamentlFields 5-10 at Sunshine Park. Will use City Hall Complex if available. · August 14-15/AAA/Senior High Co-Ed TournamentlFields 5-8 at Sunshine Park. r 'ì The associations are well aware that the fields at City Hall may not be available this '---) upcoming season due to the potential community center/ice arena. Regular Andover Park & Qeation Commission Meeting U Minutes - January 15, 2004 Page 3 r \ , ) - Tom Berard, President of the Andover Athletic Association, questioned the policy of tournaments taking precedence over leagues. He stated the Association has always played the oldest girls on Sunday nights and when tournaments run late, there is no where for the girls to play. He questioned who sets this precedent and how it can be changed. He requested to be guaranteed fields on Sunday nights in spite of the tournaments. Commissioner Blackstad stated there are only three weekends at issue and they should not be an issue unless there are more than 30 teams or if there are weather issues. Mr. Berard stated 16 teams show up at 3 p.m. on Sunday nights and sometimes they cannot play. He stated someone must have a rule and they need to know if they will be able to use the field or not. He stated they are trying to be accommodating by playing at 3 p.m. Mike Nelson, Andover Baseball Association, stated they are bound to what the organization needs to do. He stated they could not necessarily commit to limiting the hours because they will not know the schedule until June. He stated there would be 32 teams for the State qualifiers. Commissioner Blackstad stated there are two games on Sunday and they should be able c- '\ to be done by noon. I "-j Mr. Nelson stated the tournaments are currently scheduled to end at 4 p.m. Kelly Gothier, Andover Softball Association Director, stated currently the games are scheduled at 5 p.m. and the make-up games are scheduled for 3 p.m. and 4 p.m. He stated they needed to communicate with the Baseball Association to coordinate schedules. Commissioner Goodmanson questioned how many weekends are affected by tournaments. Mr. Nelson explained that there are two weekends involved. , Commissioner Blackstad suggested that the Baseball Association communicate with the Softball Association if fields will be open. Chair Lindahl explained the tournaments do take precedence over league play. Commissioner Masloski stated it was critical that they get the lights installed at Sunshine Park this year. He stated both associations need to think outside the box to make this work. r ~\ Mr. Berard stated they play Ramsey teams for some relief and the lights will help, but not , ) entirely. - ~ Regular Andover Park & [2eation Commission Meeting () Minutes - January 15, 2004 Page 4 / ~ '-) Commissioner Blackstad questioned if all the fields are used on Sunday. Mr. Gothier stated they use four out of the six fields on Sundays. Mr. Nelson stated there are no baseball games on Sundays and they have no problem not using Sunshine Park on Sundays. Commissioner Bedor questioned if the high school fields could be used. Commissioner Blackstad stated only ages 14 and up can use those fields because of the SIze. Commissioner Masloski questioned if there are enough fields for league play Sunday through Thursday. Mr. Berard stated no. Commissioner Masloski stated the Commission must decide. On the one hand, the Commission wants to showcase the community by holding the tournaments here. On the other hand, tournaments can run late and weather can be a uncontrollable factor. If the leagues take precedence over tournaments, then that is a blackmark against the (~) community. If the tournaments take precedence over leagues then we will get calls from parents. Mr. Gothier stated softball is finished by 5 p.m. on Sundays. Commissioner Masloski stated Sunshine Park should be a priority to get lit this year. Chair Lindahl stated it is the consensus of the Commission that tournaments shalI take priority on the Sunshine Park fields. Commissioner Blackstad stated there should be a stipulation that the Baseball Association should notify the Softball Association when those tournaments will be held as soon as possible. Chair Lindahl stated there are only three weekends of the season affected. Mr. Berard stated the schedule lists Fields 1-4 and these do not exist yet. He also stated Eveland Park fields are not on the list. Mr. Nelson stated baseball does not use Eveland Park. Motion by Blackstad, seconded by Masloski, to approve the tournament (~) application! Andover Baseball Association and Andover Athletic Association with the condition that Eveland Park is added for softball; tournaments will take precedence over league play with stipulation that baseball notify softball of schedules as soon as possible; ü (J Regular Andover Park & Recreation Commission Meeting Minutes - January 15, 2004 Page 5 - '\ / .j and Hidden Creek, Pine Hills and Shadowbrook would be added to the baseball schedule. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. UPDATE OF SUNSHINE PARK CONCESSIONS, CONT.-FINANCE Chair Lindahl stated it was the consensus of the Commission to approve C&H Distributing for Sunshine Park concessions. Motion by Blackstad, seconded by Holthus, to recommend to the City Council to approve C&H Distributing to operate concessions at Sunshine Park and enter into a contract for 3 years. Motion carried on a 7 -ayes, O-nays, O-present, O-absent vote. UPDATE OF POSSIBLE DONATION/CITY OF ANOKA POOL, CONT.- FINANCE Chair Lindahl stated that for over the past 3 years the residents of Andover received a reduced iätè to use the Anoka Aquatic Center and a contribution of $4,000 a year has been made to the City of Anoka. To continue the reduced rate for the residents of Andover, a continued contribution would have to be made in the amount of $4,000. Motion Blackstad, seconded by Walton, to table this item until the next meeting until further information on how many residents this program helps is gathered. Motion carried r- ') on a 7-ayes, O-nays, O-present, O-absent vote. \__/ I CONSIDER 2004 GRANT APPLICATION ROUND ! Chair Lindahl stated it is time to consider if the Park & Recreation Commission would recommend to the City Council to apply for any of the grant programs that may be available subject to funding by the 2004 Legislature. In 2003, Outdoor Recreation Grants were applied for the Coon Creek Corridor Trail west of Hanson Boulevard NW. A $100,000 DNR Grant was awarded to the City but was later determined by the City Council not to construct the trail due to neighborhood opposition along a portion ofthe trail along the north side of Coon Creek. Also, the City is completing the application for : the Water Resource Cooperative Acquisition and Development Program which is a grant for Crooked Lake Boat Landing improving public boat access, parking lots, docks and boat launch ramps. . Commissioner Holthus stated she would like to see a grant for the boat landing. Mr. Law stated staff was working on that. Chair Lindahl stated the landing grant would be worthwhile and that he did not have time to review the CIP to make any other recommendations. ':~) Motion Holthus, seconded by Blackstad, to table this item until the next meeting to allow more time to review the CIP to see if any of the grant specifications match any of those items. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. . o . Ü Regular Andover Park & Recreation Commission Meeting Minutes - January 15, 2004 Page 6 / \ , / , - ANOKA COUNTY SHERIFF'S DEPARTMENT JRD QUARTER REPORT Chair Lindahl reviewed the Anoka County Sheriffs Department 3rd Quarter report. No action required. REVIEW OUTSTANDING ITEMS Mr. Law reviewed the on going and on hold projects list. Mr. Law stated there have been no changes since the last meeting. He stated that well drilling began this week and will take about four weeks to complete. He also stated the footings have been poured for the Sunshine Park Picnic shelter. Commissioner Holthus questioned ifthere would be any landscaping done at the Sunshine Park shelter. Mr. Law stated if would look into it and get back to the Commission. Chair Lindahl asked for Task Force updates. ~--) Skateboard Task Force-Blackstad/Masloski-no report. Stakeholder's Design Team-MasloskiIBlackstadIHolthus-Commissioner Masloski stated April 1 will be the date to break ground for the arena and that they plan to open for operation October 1, 2004. CHAIR'S REPORT Commissioner Masloski stated he had the opportunity to review southern metro cities' park systems recently. He stated the communities ofBumsville, Eden Prairie and Eagan all have beautiful park systems. Because Andover is a young, growing community, the Commission should be challenged to get a handle on the parks here. He stated he knows the Parks Department is crippled financially and that they should look at increasing park , dedication funds. They should also look at other ways of increasing revenues for parks. He stated he would like the Commission to be more proactive when it came to parks. He questioned if the park dedication increased this year. Commissioner Blackstad stated it did increase. Commissioner Masloski questioned what the commercial/industrial park dedication was. () Commissioner Blackstad stated it was 10-percent. He also stated that considering all of the financial problems ofthe past, the Commission did an outstanding job with what they had. The Commission still has a lot of catching up to do. He stated he agrees that when (J /'\ '_.i Regular Andover Park & Recreation Commission Meeting Minutes - January 15, 2004 / '\ Page 7 \ i the 1000 acres comes on board, the Commission needs to be prepared to tell the Council where the parks should be located and what the Commission is looking for. He explained he would like a soccer complex and four more softball fields for adults. He stated these leagues could bring in more revenue for the parks budget from the summer leagues. Commissioner Holthus stated the Commission should not just think about fields. She I stated it would be a good idea for the Commission to tour other communities to get ideas and become educated ~~fore new developments come in. S~e also stated she would like . * to see more park amemtIes that are not only sports-related, lIke bandshell( ()J/Y\..~.Jl.Rle,\ d.. ~)" ~O Commissioner Masloski stated Andover should incorporate the Community Center into the park system. Anoka County includes water parks, tube sliding, natural areas, etc. into their park systems. They have a wide variety of offerings. Commissioner Blackstad stated the City does need those things but it also needs other things. The City also needs to bring in the funds to make these things happen. Chair Lindahl stated the City was not prepared for the addition of the schools and the influx of so many people. There was no plan for handling this. He stated the City was only notified one year before the schools came. He stated for years the City only r - ~ budgeted $15,000 to $25,000 per year for parks. He stated the changes have been good \ but the community has a way to go. He stated the Commission should think about what '_J the additional needs ofthe community are and that it will be quite a mission. He explained the Commission has really come through over the last six years and that it has been fun and challenging. ADJOURNMENT MotiOll by Blackstad, seconded by Goodmanson, to adjourn the meeting at 8:06 p.m. Motion carried on a 7-ayes, O-nays, O-present, O-absent vote. Respectfully Submitted, Robin Leslie, Recording Secretary , TimeSaver Off Site Secretarial, Inc. ¡ i ; I ¡ ¡ /-, : , , , '-~ ! , , -