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HomeMy WebLinkAboutFebruary 5, 2004 () U /---'\ ~NÓÒVË~ '-) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting February 5, 2004 7:00 P.M. 1. Call to Order 2. Resident's Forum 3. Approval of Minutes (January 15, 2004) 4. Review of Sophie's Manor Preliminary Plat 5. Presentation of Bunker Hills Park Improvements/Anoka County Parks , Department 6. Review of Smith's Property Sketch Plan 7. Consider Resident Discount/City of Anoka Pool, Cont. 8. Consider 2004 Grant Application Round/04-6, Cont. 9. Discuss Prairie Knoll Parkl03-1/Use of Hockey Rink ~.'J 10. Consider Purchase of Ice Machine/Sunshine Park Concessions 11. 2003 4th Quarter Financial Report 12. Review Outstanding Items 13. 14. Chair's Report 15. Adjournment .\ \ ) ~ - ( ) U ~ CL.<:u 5'\NÓÒŸÉ* ~ .À - q -oi' " 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 " J FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US -.--... ..---" -. - PARK AND RECREATION COMMISSION MEETING - FEBRUARY 5,2004 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on February 5, 2004, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Thomas Goodmanson, Ernest Bedor, Dan Masloski, Chairman Jim Lindahl, Dave Blackstad, Valerie Holthus Commissioners Absent: Devon Walton. Also Present: Parks Coordinator, Todd Haas Others RESIDENTS FORUM / \ , / There were no comments at this time. APPROVAL OF MINUTES Chair Lindahl requested on Page 1, first paragraph, it be changed to him as calling the meeting to order. Commissioner Holthus requested on page 7, fourth paragraph to the end, replace "bandshells" with "bandshell". Motion by Blackstad, seconded by Masloski, to approve the January 15,2004 Park Commission minutes as Amended. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote. REVIEW OF SOPHIE'S MANOR PRELIMINARY PLAT Mr. Haas stated that this item is in regard to the proposed preliminary plat of Sophie's Manor. A copy of the preliminary plat has been provided for the Commission's review. Mr. Haas explained the proposed preliminary plat is located just northwest of the intersection of Crosstown Drive NW and the Burlington Northern Sante Fe Railroad (J tracks. Forty-six lots are proposed. There is an existing park just to the west in the . u U Regular Andover Park & Recreation Commission Meeting Minutes - February 5, 2004 Page 2 0 Chesterton Commons development that currently has some playground equipment. It is anticipated that the park dedication would be cash in lieu of land. Mr. Haas stated the Park & Recreation Commission is requested to review and recommend the park dedication requirements for the proposed development of Sophie's Manor. Commissioner Holthus asked how many acres were in the undeveloped part. Mr. Haas replied there were approximately one to 1.5 acres. Commissioner Blackstad stated he did not think they needed to have a park on the land. Motion by Blackstad, seconded by Goodmanson, to recommend the park dedication requirement for Sophie's Manor. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote. PRESENTATION OF BUNKER HILLS PARK IMPROVEMENTS/ANOKA COUNTY PARKS DEPARTMENT ..--...-..-............_,.....................--...-........... Mr. Haas introduced K.åfèñ.ifilâš1êâj¡ Ms. Blaska reviewed the Master Plan for the Bunker Hills Park Improvements. She :-, indicated one of the last things they needed to do was to update their picnic area as well , / ) as the parking lot at the activity center. Commissioner Holthus asked if they would be changing any of the trails. Ms. Blaska replied the some of the trails would be relocated or reconstructed. Commissioner Bedor asked what were the long-term plans north of the golf course. Ms. Blaska replied she believed that would be left as it was in its current state. Commissioner Holthus asked if the signal at Prairie Road and Bunker Lake Boulevard was approved. Mr. Haas replied it still needed to obtain concept approval of this signalization by the County and the City. Commission Holthus asked if the trail would go along the south side of Bunker Lake Boulevard. Mr. Haas responded that was correct. Chair Lindahl asked if there was any intent to have groomed Cross County Ski trails. Ms. Blaska replied they currently do have some groomed trails, which would be reconfigured once the trails were reconfigured. No action was necessary. C) u () Regular Andover Park & Recreation Commission Meeting Minutes - February 5,2004 Page 3 / " '-J REVIEW OF SMITH'S PROPERTY SKETCH PLAN Mr. Haas explained that this item is in regard to the proposed sketch plan for the Mark Smith property. A copy of the sketch plan has been provided for the Commission's reVIew. Mr. Haas noted the proposed sketch plan is located just east of Crosstown Drive NW and south of 161 st Avenue NW, near where Fire Station #3 will be located. Approximately ninety lots are proposed. He referred to a map as to the location of existing parks that are relatively close by. Currently, there is an existing park to the east in Oak Hollow that is undeveloped. It is anticipated that the park dedication would be cash in lieu of land. Mr. Haas stated the Park & Recreation Commission is requested to review and give direction as to the park dedication requirements for the proposed development. Chair Lindahl noted there were two lots that this entailed. Mr. Haas replied that was correct. Chair Lindahl stated to acquire land to give someone else a buffer is not their intent. \. ) Commissioner Blackstad stated he could not see adding more parkland in this area. He noted they already had parks in the area and more parkland was not necessary. He indicated the park dedication they would receive from this could be applied to one of the undeveloped parks. Commissioner Masloski asked if the development owned this section. Mr. Haas indicated someone else currently owned it and it that was currently in the Metropolitan Urban Service Area (MUSA) for city sanitary sewer. He indìcated the comprehensive plan did not show an additional park needed in this area. Motion by Blackstad, seconded by Goodmanson, to recommend a cash in lieu of land for the proposed sketch plan for the Mark Smith property. Motion carried on a 6-ayes, 0- nays, I-absent (Walton) vote. CONSIDER RESIDENT DISCOUNT/CITY OF ANOKA POOL, CONT. Mr. Haas explained that this item is in regard consideration of a contribution of $4,000 to the Anoka Aquatic Center. If the Commission recalls, this item was tabled so that staff could obtain additional information regarding use of the pool during 2003 by Andover residents. (J Mr. Haas explained that over the past 3 years, if the Park & Recreation Commission recalls, for the residents of Andover to receive a reduced rate to use the Anoka Aquatic . () l) Regular Andover Park & Recreation Commission Meeting Minutes - February 5, 2004 Page 4 " 'ì Center, a contribution of $4,000 a year has been made. To continue the reduced rate for \~) the residents of Andover a continued contribution would have to be made in the amount of $4,000. Mr. Haas referred to the information from the City of Anoka indicating the savings for Andover residents for your review from 1998-2003. He advised that in discussions with the Finance Director, the contribution would have to come from park dedication funds as this was not a budgeted item from the general fund. Mr. Haas stated the Park & Recreation Commission is requested to recommend to the City Council approval of the contribution to the City of Anoka in the amount of $4,000 to receive the reduced rate for the residents of Andover for use of the Anoka Aquatic Center. Motion by Goodmanson, seconded by Blackstad, to recommend to the City Council approval of the contribution to the City of Anoka in the amount of $4,000 to receive the reduced rate for the residents of Andover for use of the Anoka Aquatic Center. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote. CONSIDER 2004 GRANT APPLICATION ROUND /04-6, CONT. Mr. Haas explained that this item is in regard to considering DNR grant programs available for 2004 application round. This item was tabled from the last meeting to allow more time to review the CIP, which was included in your last meeting packet. ~) Mr. Haas stated most of the Commission is aware that it is the time of year to consider if the Park & Recreation Commission would recommend to the City Council to apply for any of the grant programs that may be available subject to funding by the 2004 Legislature. Last year, Outdoor Recreation Grants were applied for the Coon Creek i Corridor Trail west of Hanson Boulevard NW. A $100,000 DNR Grant was awarded to ! the City but it was later determined by the City Council not to construct the trail due to neighborhood opposition along a portion of the trail along the north side of Coon Creek. Also, staffhas completed the 2004 application for the Fishing Pier Grant Program and also forwarded a letter to the DNR regarding the 2004 Water Resource Cooperative Acquisition and Development Program, which is a grant for Crooked Lake Boat Landing to improve the public boat access, parking lots, docks and boat launch ramps. , ; Mr. Haas explained that at this point, City staff does not recommend any applications be ! ! made, as it appears that the City Council will be lighting the ball fields at Sunshine Park ! and will be using park dedication funds to help fund it. The lighting of the four main I fields is estimated at approximately $249,000. The two smaller ball fields south of the main four ball fields are also being considered for lighting. The existing ball field lights behind City Hall are being proposed to be relocated to these smaller fields. No estimate has been made as of yet. Mr. Haas asked the Park & Recreation Commission to make a recommendation to the 0 City Council regarding the grant program with the parks to be considered for application. ~ u Ü Regular Andover Park & Recreation Commission Meeting Minutes - February 5, 2004 Page 5 C_) Commissioner Blackstad questioned whether the fishing pier grant or the Crooked Lake grant would have a good shot at receiving funding from the MN DNR for improvements. Mr. Haas replied he believed they had a good chance at obtaining a grant for the dock. Motion by Blackstad, seconded by Holthus, to recommend to the City Council to apply for both grants. Commissioner Bedor asked if residents could swim in the lake. Chair Lindahl stated the beach was closed, but people still swim in it. He noted he beach was closed because the water quality was not up to the standard they wanted for a beach area. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote. DISCUSS PRAIRIE KNOLL PARK /03-1/ USE OF HOCKEY RINK Mr. Haas stated that this item is in regard to the status of total expenditures as of February 2,2004, at Prairie Knoll Park and the possibility of constructing the hockey rink at the park. He referred to the expenditures that have been made to date in regard to improvements that are planned for the park. Mr. Haas explained that as far as the possibility of constructing a new hockey rink at Prairie Knoll Park, Tony Howard of the Andover Huskies Youth Hockey Association has ,,--, approached City staff about the possibility of helping out in relocating the existing ~~) hockey rink and - lighting system behind City Hall due to the proposed community center/ice arena that may be constructed this spring. If the hockey rink at Prairie Knoll Park were to happen, there also may be interest by the hockey association to donate labor to pour a concrete slab within the hockey rink to allow for use of rollerblade hockey or general use by the public for that type of activity. There may also be a possibility that some of the concrete could be donated. Mr. Haas stated the reason for this discussion is that the Commission may want to consider having the skateboard equipment at Prairie Knoll Park on a temporary basis until the WDE Site south of the landfill is constructed. However, the Commission may not want to have the skateboard equipment at Prairie Knoll Park because this is somewhat an isolated rural area of the City. Mr. Haas stated if the Park & Recreation Commission agrees not to have the skateboard equipment at the park, it is suggested that a motion be made. Commissioner Blackstad stated once the Community Center was built, they might be able ! to put the skateboard equipment outside of the Community Center. He suggested storing ; the equipment. Chair Lindahl expressed concern about vandalism in the park. ¡ ; 0 ~ u U Regular Andover Park & Recreation Commission Meeting Minutes - February 5,2004 Page 6 -' '\, Commissioner Holthus asked if there would be less vandalism if it was in Prairie Knoll \J Park. Commissioner Blackstad stated he did not believe it mattered where the park was located, there would be vandalism. Motion by Blackstad, seconded by Bedor, to store the equipment at this point and if the Hockey Association wanted to get involved in some kind of a cost sharing on moving the boards, etc, then they could proceed. Motion carried on a 6-ayes, O-nays, I-absent (Walton) vote. CONSIDER PURCHASE OF ICE MACHINE / SUNSHINE PARK CONCESSIONS Mr. Haas explained that this item is in regard to considering a new ice machine at Sunshine Park Concessions. He explained that the existing ice machine at Sunshine Park Concessions is too small and not able to keep up with demand. Therefore, it is recommended that a larger ice machine be purchased and the smaller ice machine be kept and relocated to Prairie Knoll Park for the concession area that most likely will be open later this summer. With regard to the budget impact, Mr. Haas explained that the ice machine will be paid for from 2003 revenue sharing that the City had with the renter, C&H Distributing. [ Estimated cost is about $3,300 (tax & freight included) plus the cost to install the ice machine. () Mr. Haas stated the Park & Recreation Commission is requested to recommend to the City Council the purchase of a new ice machine for Sunshine Par.k Concessions. Commissioner Masloski asked what the ice was used for. Mr. Haas replied it was for the concession stand use in the beverages. Commissioner Masloski asked how did this benefit the park system. Chair Lindahl relied it aided the concession stand operator in the operation. Commissioner Masloski asked if the City made more from the concession stand than they put into it. Mr. Haas replied the City did make money on the concession stand from the lease payment. Motion by Blackstad, seconded by Goodmanson, to recommend to the City Council the purchase of a new ice machine for Sunshine Park Concessions. Motion carried on a 6- ayes, O-nays, I-absent (Walton) vote. r 2003 FOURTH QUARTER FINANCIAL REPORT i ! Mr. Haas asked if the Commissioners had any questions regarding the 2003 fourth quarter financial report. 0 There were no comments or questions by the Commissioners. , ¡ ~ u U Regular Andover Park & Recreation Commission Meeting Minutes - February 5, 2004 Page 7 / " \ ' 'J REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Commissioner Holthus asked about the work session regarding their long-term goals and asked if they wanted to schedule this meeting. Commissioner Blackstad asked who would this work session be with. He noted until they had a better idea of where housing units were going to go, it did not make sense to do future planning. Commissioner Holthus asked if they needed a discussion of community parks and regional parks. Commissioner Blackstad believed it would be premature to meet regarding the long-term goals because staff was not prepared to develop a plan at this time. Commissioner Masloski stated he agreed with Commissioner Holthus that they needed a ; work session to discuss what the future goals are going to be. (-J Chair Lindahl agreed it was good to have a plan in place. Commissioner Blackstad noted they would need a general topography map in order to plan anything for the future. Mr. Haas agreed they should probably come up with a plan for their long-term goals. He asked each Commissioner to go back to the Comprehensive plan and look at the parks and identify what they would want for each park. Chair Lindahl stated he would like to do this over the course of a few times. Mr. Haas replied he would see what was on the schedule for the next two months and get back to the Commissions with possible dates. Commissioner Masloski requested Mr. Haas check with the MRP A about membership for the Commissioners. CHAIR'S REPORT Chairman Lindahl had no report. ADJOURNMENT () Motion by Blackstad, seconded by Lindahl, to adjourn the meeting at 8:00 p.m. Motion carried on a 6-ayes, O-nays, O-absent vote. . u () Regular Andover Park & Recreation Commission Meeting Minutes - February 5,2004 Page 8 .'r~ \ ¡ -- Respectfully Submitted, Kathy Altman, Recording Secretary TimeSaver Off Site Secretarial, Inc. r I i ( -\ \- j , ~-) .