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Home My WebLink AboutMay 6, 2004 0 tf'~(/c..J::: l.0V u.YLd±u1 5, dÙ - û~ ~~) PARK AND RECREATION COMMISSION MEETING - MAY 6,2004 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on May 6,2004, 7:38 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Thomas Goodmanson, Dan Masloski, Chairman Jim Lindahl, Devon Walton (arrived at 7:44 p.m.) and Valerie Holthus (arrived at 7:45 p.m.) Commissioners Absent: Ernest Bedor and Dave Blackstad. Also Present: Parks Coordinator, Todd Haas Others (-) RESIDENTS FORUM Ms. Debbie Sorenson, 3508 168th, stated the reason she was at the meeting was because her son was killed in a car accident ten years ago and some friends had field four dedicated as "Brian Sorenson" field and she wondered if they could rededicate field ten at Sunshine Park as "Brian Sorenson" field because field four is now gone. Motion by Goodmanson, seconded by Masloski, to rededicate field ten at Sunshine Park as "Brian Sorenson" field. Motion carried on a 3-ayes, O-nays, 4-absent (Bedor, Blackstad, Holthus and Walton) vote. COON RAPIDS/ANDOVER T-BALL Mr. Haas stated he had a request from Coon Rapids/Andover T-ball and they are looking to use one of the fields in the City that is open according to the schedule. They would like to schedule of Wednesday and Sunday nights. Chainnan Lindahl asked which field was open. Mr. Haas stated he believed it was Northwoods East Park, which is currently open on Mondays and Wednesdays. Mr. Haas stated the coach signed the application. Staff is recommending to be consistent eJ with the other Associations applications that the Commission should make this approval subject to the president of their group signing the application before they use the fields. . 0 0 Regular Andover Park & Recreation Commission Meeting Minutes - May 6, 2004 Page 2 (J Chairman Lindahl asked ifthis was only for practices. Mr. Haas stated this was correct. Motion by Masloski, Seconded by Goodmanson, to approve the Coon Rapids/Andover T-Ball program use Northwoods on Wednesday and Sunday nights subject to the president signing the application. Motion carried on a 3-ayes, O-nays, 4-absent (Bedor, Blackstad, Holthus and Walton) vote. APPROVE 2004 TOURNAMENT APPLICATION / AAA Mr. Haas explained that this item is in regard to considering the tournament application form for the USSSA Fall State Tournament as requested by the Andover Athletic Association. The tournament is being requested for Friday - Sunday, August 27-29, 2004 for Fields 1-6 (fields have been renumbered) at Sunshine Park. At this point, there are no conflicts for this day. Mr. Haas stated the Park & Recreation Commission is requested to consider approving the tournament application form. Motion by Goodmanson, seconded by Masloski, to approve the tournament request for the USSSA Fall State Tournament as requested by the Andover Athletic Association for Friday- Sunday, August 27-29,2004 for Fields 1-6 (fields have been renumbered) at ej Sunshine Park. Motion carried on a 3-ayes, O-nays, 4-absent (Bedor, Blackstad, Holthus and Walton) vote. Commissioner Walton arrived at 7:44 p.m. APPROVE 2005 TOURNAMENT APPLICATION / RIVERDALE ASSEMBLY OF GOD Mr. Haas explained that this item is in regard to considering the tournament application form for the 3rd Annual Riverdale Fall Classic as requested by Riverdale Assembly of God. The tournament is being requested for Saturday, September 11, 2004 for Fields 1-4 (fields have been renumbered) at Sunshine Park. At this point, there are no conflicts for this day. Since this tournament is for adults, fees will be required and are to be paid as indicated in the application. Mr. Haas stated the Park & Recreation Commission is requested to consider approving the tournament application form. Motion by Masloski, seconded by Goodmanson, to approve the tournament application form for the 3rd Annual Riverdale Fall Classic as requested by Riverdale Assembly of God for Saturday, September 11,2004 for Fields 1-4 (fields have been renumbered) at Sunshine Park. Motion carried on a 4-ayes, O-nays, 3-absent (Bedor, Blackstad, and ~J Holthus) vote. Commissioner Holthus arrived at 7:45 p.m. . 0 (J Regular Andover Park & Recreation Commission Meeting Minutes - May 6, 2004 Page 3 (J GARDNER / SANBORN PRELIMINARY PLAT/PARK DEDICATION REQUIREMENTS Mr. Haas explained that this item is in regard to the proposed preliminary plat of Rolling Oaks. A copy of the preliminary plat was provided to the Commission for review. The proposed preliminary plat is located at the intersection of Round Lake Boulevard NW and 170th Lane NW on the west side. Seven lots are being proposed. Mr. Haas stated the Park & Recreation Commission is requested to review and recommend the park dedication requirements for the proposed development of Rolling Oaks. Motion by Holthus, seconded by Walton, to approve a park dedication fee of cash in lieu of land for proposed preliminary plat of Rolling Oaks. Motion carried on a 5-ayes, 0- nays, 2-absent (Bedor and Blackstad) vote. CONSIDER PETITION/VOLLEYBALL COURT/TERRACE PARK Mr. Haas explained that this item is in regard to a petition that was recently sent to the CJ City by area residents to consider installing a sand volleyball court at Terrace Park. The letter from Will Roseberg and the petition have been provided for the Commission's reVIew. Staff has reviewed the request and recommends that the volleyball court be installed. He noted there is plenty of area for this activity near the west and south side of the park. Public Works will install the nets and the court area. The neighborhood would be responsible to buy or bring their own volleyball. Mr. Haas advised this would be funded from park dedication miscellaneous fund. The nets and posts cost will be under $1,000, Public Works will install the posts, nets and sand base for the court. Mr. Haas stated the Park & Recreation Commission is requested to approve the installation of the volleyball court as requested by the neighborhood. Final location of the court within the park will be determined by Public Works. Commissioner Goodmanson asked if they had the money in their miscellaneous fund. Mr. Haas stated they did. Commissioner Holthus asked what was the most expensive part of the equipment was and if labor was included in the cost. Mr. Haas stated it was for the posts/nets and he thought the residents may want to provide some of the labor. The residents would need to discuss further with Public Works. ~~ Mr. Will Roseberg stated they would provide the labor and that the neighborhood would also adopt the park. T o ') Regular Andover Park & Recreation Commission Meeting "- Minutes - May 6, 2004 Page 4 \~) Commissioner Masloski asked what the court would be edged with. Mr. Haas stated he was not sure. Commissioner Walton thought they used railroad ties at the other court. This would need to be determined by the Public Works Department. Motion by Holthus, seconded by Walton, to accept the petition from area residents and approve the installation of a sand volleyball court at Terrace Park, funded from the park dedication miscellaneous fund as recommended by staff. Motion carried on a 5-ayes, 0- nays, 2-absent (Bedor and Blackstad) vote. CONSIDER ORDINANCE AMENDMENT / CITY CODE #8, CHAPTER 4/ TOBACCO-FREE POLICIES FOR PARKS, PLAYGROUNDS & ATHLETIC FACILITIES Mr. Haas stated the Park & Recreation Commission is requested to table this item for a future date because the person requesting this item is unable to attend the meeting. ANOKA COUNTY SHERIFF'S DEPARTMENT QUARTERLY REPORT Mr. Haas explained that this item is in regard to the Anoka County Sheriff's Department Quarterly Report. ~_ ) APPROVAL OF MINUTES Motion by Masloski, seconded by Goodmanson, to approve the March 18, 2004 Park ¡ Commission minutes as presented. Motion carried on a 5-ayes, O-nays, 2-absent (Bedor and Blackstad) vote. ¡ DISCUSS 2005-2009 CIP FOR PARKS Mr. Haas explained that this item is in regard to discussing the 2005-2009 Capital : Improvement Program (CIP) for parks. He noted the Park Improvement Fund Project Commitment Listing as of March 31,2004 was provided for the Commission's review. Also provided was the 2004-2008 CIP for parks. Mr. Haas explained that in discussing with the Finance Department it appears that no new projects can be considered for 2005, as currently there are no existing funds available or projected to be available. Although the update 2004-2008 CIP identifies a positive ending balance for each year, this is depended upon the number of developments that occurs from year to year and a significant amount of loan proceeds from the PlR Fund that needs to be repaid. Mr. Haas stated the Park & Recreation Commission is requested to discuss the 2005-2009 CIP for parks. o (J /) \- Regular Andover Park & Recreation Commission Meeting Minutes - May 6, 2004 Page 5 \ Mr. Haas updated the Commission on the progress with lighting and the hockey rink at "- ; - ~ Prairie Knoll Park. Chairman Lindahl asked what was going on with the Hockey Association as far as if they were in-line with some of the work there. Mr. Haas stated they were and the vertical posts were in good shape and they should be able to reuse most of posts. Commissioner Holthus asked if the hockey rink will be available for the next season. Mr. Haas stated it would. Commissioner Walton stated he had a question about page two, the fund balance from previous years, and the project commitment list. He could see Prairie Knoll Park was brought forward for projected commitments and the Sunshine Park ball field lighting was brought forward. He stated the Woodland Estates Park was not brought forward and wondered if there was a reason for it. Mr. Haas stated he was not sure what the $300.00 for Woodland Estates Park was for. Commissioner Goodmanson stated it was a donation. Chairman Lindahl asked what was going on with the WDE site. Mr. Haas updated the Commission on the work in process on the site. ,'-¡ Mr. Haas stated they would move everything down one year and he will bring this back to the Commission for approval. '- --. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Mr. Haas updated the Commission on Prairie Knoll Park. He stated they are working on irrigating the two west fields. The trails and basketball court have been approved by the City Council as an alternate bid and the construction should start within the next couple weeks or so. Placing of the sod on the east field will start on Monday. Mr. Haas stated the concrete at the new picnic shelter has been sealed at Sunshine Park. Mr. Haas explained Sunshine Park lighting on the ball field is being done through Vinco. The Council awarded the conduit for the scoreboards. Commissioner Masloski asked if there was any chance of going 50/50 on the scoreboards with the Associations. Mr. Haas stated Commission Blackstad is in communication with the Associations. He did not think the Andover Baseball Association would contribute because they are waiting for the fields to be done at the WDE site and would prefer to contribute any funds to this project. He stated he would follow up on this with the Andover Athletic Association. Commissioner Masloski stated it would really be nice to have the park done and if they ,.- ') have the money, they should get it done. '- j ~ 0 () Regular Andover Park & Recreation Commission Meeting ,- Minutes - May 6, 2004 Page 6 \ Mr. Haas updated the Commission on the Skateboard Task Force. He stated Mr. \ I '- . Dickinson is working with Constance Free Church regarding leasing space in the parking lot for this summer only. Commissioner Holthus asked if the Skateboard Task Force has met. Commissioner Masloski stated they have not. CHAIR'S REPORT Commissioner Goodmanson stated he stopped by Prairie Knoll Park and it looks phenomenal. Commissioner Holthus asked when the playground equipment will be going in at Hawkridge and Rose Park. Mr. Haas stated they should be going installed in the next week or so. ADJOURNMENT Motion by Goodmanson, seconded by Masloski, to adjourn the meeting at 8:06 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Bedor and Blackstad) vote. Respectfully Submitted, . \ . .' Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. I ; - : ! \. - ) ~