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HomeMy WebLinkAboutMay 20, 2004 0 Ü \. ) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting May 20, 2004 7:30 P.M. 1. Call to Order 2. Resident's Forum 3. Approval of Minutes (May 6, 2004) 4. Consider Ordinance AmendmenVCity Code #8, Chapter 4fTobacco-Free Policies for Parks, Playgrounds & Athletic Facilities 5. Discuss Park Dedication Requirements/Country Oaks West (Formerly Whitetail Ridge) 6. Review Outstanding Items 7. 8. Chair's Report 9. Adjournment ) \ \ ) (-) 0 ~~-b Û/.v S'\NDÒVE~ u.h-0::b...r'\ ,- I 6'.- ö'-\ , \. ) PARK AND RECREATION COMMISSION MEETING - MAY 20,2004 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on May 20, 2004, 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Dan Masloski, Chairman Jim Lindahl, Devon Walton and Valerie Holthus Commissioners Absent: Ernest Bedor, Dave Blackstad, and Thomas Goodmanson. Also Present: Parks Coordinator, Todd Haas Others \~ RESIDENTS FORUM There were no comments at this time. Mr. Haas requested the addition of Item 3A, Consider Application for Scheduled Use of Recreational Facilities by the Outdoor Basketball Association. APPRO V AL OF MINUTES Motion by Walton, seconded by Masloski, to approve the May 6,2004 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, 3-absent (Bedor, Blackstad, and Goodmanson) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES - OUTDOOR BASKETBALL ASSOCIATION - SCOTT ALDRICH Mr. Haas stated this item is in regard to an application for use of the Sunshine Park basketball court by the Outdoor Basketball Association. He stated they would like to use one basketball court on Sundays from June 13 to August 9,2004. Scott Aldrich, representing the Outdoor Basketball Association, stated their Association has some money available and would like to donate benches or a set of bleachers to be "- located on the west side of the court. \ ) 0 (J Regular Andover Park & Recreation Commission Meeting Minutes - May 20, 2004 Page 2 ,/ "- \~ Chair Lindahl expressed concern that the benches or bleachers could be vandalized. Mr. Haas suggested Mr. Aldrich contact Kevin Starr, Public Works Supervisor, to fmd out what he feels would be the most appropriate and the cost. Motion by Commissioner Holthus, seconded by Commissioner Masloski, to approve the Application for Scheduled Use of Recreational Facilities submitted by the Outdoor Basketball Association, as presented. Motion carried on a 4-ayes, O-nays, 3-absent (Bedor, Blackstad, and Goodmanson) vote. CONSIDER ORDINANCE AMENDMENT / CITY CODE #8, CHAPTER 4 / TOBACCO-FREE POLICIES FOR PARKS, PLAYGROUNDS & ATHLETIC FACILITIES Mr. Haas explained that staff is requesting this item be tabled to a future date when the applicant from Youth First can attend the meeting. Motion by Walton, seconded by Masloski, to table consideration of an Ordinance Amendment to City Code #8, Chapter 4, Tobacco-Free Policies for Parks, Playgrounds and Athletic facilities. Motion carried on a 4-ayes, O-nays, 3-absent (Bedor, Blackstad, and Goodmanson) vote. <) DISCUSS PARK DEDICATION REQUIREMENTS / COUNTRY OAKS WEST (FORMERLY WHITETAIL RIDGE) Mr. Haas explained that this item is in regard to a request by the developer of Country Oaks West (formerly Whitetail Ridge) to discuss the park dedication requirements for the development. He presented a map depicting the subject location and noted the Municipal State Aid (MSA) street alignment that will carry higher traffic volumes as the area develops. He also noted the letter from RLK Kuusisto, the developer's engineer, requesting that this issue be discussed. Mr. Haas reviewed that during the sketch plan consideration, the Commission had recommended three lots east of the main north-south collector street be dedicated as park and the remaining balance due to the City would be cash in lieu of land. The developer was not able to attend that meeting but the Park Commission made a motion to recommend the dedication of Lots 25, 26 and 27 be considered for park dedication. Mr. Haas advised that the developer has asked to discuss the park dedication issues. Scott Wold, Pentagon Holdings, apologized for being unable to attend the last meeting when this issue was discussed. He stated it was brought to his attention there will be more development to the north and west of this subdivision. He stated they have gone 0 from having 128 units of housing down to only having 100 units so taking three more lots will limit their potential on the property. He stated the taking of three lots is more than an acre of land plus they have costs to run streets, water, and sewer. ü () Regular Andover Park & Recreation Commission Meeting Minutes - May 20, 2004 Page 3 \ \. -' ) Mr. Wold explained that the three lots equal a value of $300,000 to them but the park dedication credit is only $33,000. He again stated there will be more development to the north and west, about 250 more lots to the north. Given that as a basis for development, he indicated he would rather see the park more centrally located rather than having a ,park in their project and making the residents to the north drive down to this park location. Commissioner Masloski asked Mr. Wold where he would prefer the park to be located. Mr. Wold stated he would like the park to located to the north, outside of his development. He stated his biggest issue is getting a $33,000 park credit for $300,000 worth of land in those three lots. Mr. Wold explained that raw land costs, without improvements, is about $55,000 in hard costs. Chair Lindahl stated cash in lieu of park land would not be enough because it would be in raw land value, not improved land value. He stated the park dedication is 10% in cash equivalent of the value of the parcel. Mr. Wold stated he would rather pay the 10%. Chair Lindahl stated he understands that but this development creates a total of 100 units and once the first phase of 75 units is completed, those buyers will be asking why they don't have a park in their development. He noted that a major thoroughfare (161 st Avenue) divides this development from the - ) next local park so that is why the Park Commission is interested in having a park in this ,,-. area. Mr. Wold asked if every development has a park. Chair Lindahl stated it does not but because of the thoroughfare, the Commission is interested in having a park in this area. Mr. Wold stated they have only 100 lots because of the capacity on the sanitary sewer pipe but the subdivision to the north is proposing 70 units on 40 acres, which is much more dense than he is proposing. Commissioner Masloski asked about the development to the west. Mr. Haas stated that area is all DNR protected wetland so there will be no physical connection between this development and the development to the west. Mr. Haas and Mr. Wold reviewed the estimated number of lots that will develop to the west. Commissioner Masloski noted this project is landlocked by the wetland and County roadway. Mr. Haas stated that in the rural area the minimum is 2.5-acre lots but there has been interest by a developer to do a planned unit development (PUD), which consist of smaller lot sizes with a communal septic system north of this proposed project. There has also '\ been discussion about developing a larger park in the area to the north side that includes \. ) 4-8 soccer fields. That location is one-half to three-quarters of a mile to the north. He - 0 () Regular Andover Park & Recreation Commission Meeting Minutes - May 20, 2004 Page 4 / ) , ~. estimated 120 to 160 acres, most of which is poor soils. In addition there is flood plain in that location. Mr. Haas advised that the Council has not seen that project but staff has made them aware of what the developers are talking about. He stated it would be a philosophy change to consider a higher density project in a rural area. Commissioner Masloski noted there are no plans in front of the Commission that can be considered for development to the north or west. Mr. Haas stated that is correct but the developer may be making submittal in the next few days. He noted that the Guide Plan indicates when parks should be developed in different areas and he supports at least a tot lot in this area to serve the new residents. Chair Lindahl stated he would support the action already taken for park dedication, and reiterated that the location was determined due to the roadway alignments and location of the railroad tracks. He noted the Park & Recreation Commission is a recommending body to the City Council so Mr. Wold could state his case before the Council. Chair Lindahl explained it is the goal of the Commission to assist in the planning of parks as developments come in. He agreed that Mr. Wold's project is in a unique location but the Commission is bound to require a park because of the roadways. Mr. Wold asked if two lots would be sufficient for a tot lot, especially if there will be a larger park to the north. Chair Lindahl stated that could be discussed. ~_J Commissioner Walton asked about the size of the lots. Mr. Haas estimated 240 feet wide by 150 feet deep and stated the intention for this park would be to have an open area along with playground equipment. Commissioner Holthus stated if three lots only equal an acre, she would support the requirement for three lots and the motion as made. Commissioners Masloski and Walton concurred. Mr. Wold asked about the utilization of park dedication fees to do improvements on the park as it develops by putting in park equipment and tables, etc. He explained that in other cities where they have developed, they used the park dedication and installed the equipment. Chair Lindahl stated that has been considered in other locations but did not work to the City's benefit in the Hidden Creek development, where the soils were poor and it was not supervised. Mr. Wold noted there is more supervision today and stated the park dedication for this development will be substantial and should be invested back into a park within the subdivision. He also suggested irrigation in the park since it can be installed at the same time and would assure a good appearance. , '\ 0 0 () Regular Andover Park & Recreation Commission Meeting Minutes - May 20, 2004 Page 5 ~~) Chair Lindahl stated he is unsure whether that kind of decision can be made by the Park Commission but something could be presented for consideration. Mr. Wold suggested he submit a landscape plan and proposal. Commissioner Masloski stated his support for that suggestion. Mr. Wold stated it could be part of the development agreement to assure the equipment is what the City wants. He reviewed other projects they have been involved with to install the improvements, grading, and equipment. Commissioner Walton stated he also supports that suggestion because it assures the park is developed as the homes are sold and would enhance the project and developer's ability to sell homes. Mr. Haas noted that park improvements are identified in the comprehensive plan so the Commission will need to be careful about diverting funds from projects that are already scheduled. Leon Opatz, RLK Kuusisto representing the applicant, stated the dedication is $2,200 per lot or total cash value of $220,000. He stated the one acre park dedication area would be getting back roughly $33,000, leaving $185,000 to $190,000 that the City would be .' ) recelvrng. \. -' Chair Lindahl asked what the housing target will be. Mr. Wold stated it will be in the low to mid-$200,000 against the railroad tracks and $217,000-225,000 for the other housing. They anticipate middle-aged owners with families. Mr. Wold stated he is not proposing to spend the total $200,000 park dedication on this playground but, perhaps, $100,000 to fund irrigation, several trees, and some playground equipment. Chair Lindahl asked Mr. Wold to submit a plan and present his case to the City Council. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items and noted the next SherifPs Department report on park vandalism and patrolling will be given in July. Chair Lindahl asked if the new Prairie Knoll Park fields are posted so they are not used until the sod is established. Mr. Haas stated he will check into that. Chair Lindahl suggested the park be posted with "Park Closed" at the two entrances. ~J Mr. Haas reported that the Prairie Knoll Park basketball court and trails will be paved as well as the hockey court for summer roller blade hockey. He stated the picnic shelter at Sunshine Park is completed as well as the grading and seeding around the shelter. - 0 'j ~ Regular Andover Park & Recreation Commission Meeting Minutes - May 20, 2004 Page 6 ì \. - j - Mr. Haas advised that the Council awarded the bid to Vinco for lighting of ball fields at Sunshine Park. Mr. Haas reported the WDE site plan south of the landfill is still ongoing because the EDA has not yet made a decision on who will be involved. Commissioner Holthus asked about the grading work that is going on. Mr. Haas stated that work involves wetland mitigation. Mr. Haas stated the Skateboard Task Force is working with the Constance Free Church to lease tþeir parking lot and once the lease is signed, the equipment will be set up. CHAIR'S REPORT Commissioner Holthus distributed information from Dianne Henning and Rachel Kilyar and advised that Ms. Kilyar received a grant to promote tobacco free parks. She stated that the information she distributed explains what tobacco free recreation is all about. She stated this seems to be the trend and goes along with the no smoking policy in other City facilities. The information also includes what other municipalities have done with regard to this issue. ) 0,- j Commissioner Holthus stated the grant would pay for signs to indicate that the park does not allow tobacco. This would not be enforced but, rather, a policy and the signs would bring awareness that there is to be no tobacco in the area. , i ! Commissioner Masloski stated if it was an ordinance, then the City would have to become involved with enforcement. Commissioner Holthus agreed and noted this is being proposed as a policy, not an ordinance, and she is in support of it. Commissioner Masloski commented on the importance of having concurrence with the other atWetic associations. Chairman Lindahl noted the letter regarding Lunds North Park and suggested the Commission members visit that location at 7:00 p.m. prior to the next ~eeting. Mr. Haas stated he spoke with that resident and encouraged her to contact the Sheriff Department if vehicles are driving off-road. Chairman Lindahl stated if it is in a ditch location, it may not be their private property but, rather, a road right-of-way. Mr. Haas stated he will ask for an interpretation of the \ law from the Sheriff's Department. 0 - () (J Regular Andover Park & Recreation Commission Meeting Minutes - May 20, 2004 Page 7 r , j Commissioner Masloski asked if only baseball is scheduled in that location. Mr. Haas stated he would not like to schedule practices or games after this season until a parking lot has been constructed. Chair Lindahl stated he is only suggesting the Commissioners view the area. Mr. Haas reviewed the improvements that are needed at that Park, including a parking lot, to resolve the parking issue. He stated that maybe nothing should be scheduled at that park for next year. Chair Lindahl requested additional information on the right-of-way issue. Commissioner Masloski stated his support for the City to be proactive and advise those using this park about the parking concern. Mr. Haas reported that the Commission will hold a meeting on June 3, 2004 and suggested they meet prior to the meeting, at 7:00 p.m., at Lunds North Park. ADJOURNMENT Motion by Masloski, seconded by Walton, to adjourn the meeting at 8:20 p.m. Motion carried on a 4-ayes, O-nays, 3-absent (Bedor, Blackstad, and Goodmanson) vote. " ì "- Respectfully Submitted, Carla Wirth, Recording Secretary TimeSaver Off Site Secretarial, Inc. - , , I ' '-) -