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Home My WebLink AboutAugust 19, 2004 () ~ O/.:V L~ O...a-öf ~J PARK AND RECREATION COMMISSION MEETING -AUGUST 19,2004 MINUTES 1. CALL TO ORDER The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on August 19, 2004, at 7:37 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chairman Jim Lindahl; Ernest Bedor; Dave Blackstad; and Dan Masloski Commissioners Absent: Thomas Goodmanson; Valerie Holthus; and Devon Walton Also Present: Parks Coordinator Todd Haas () 2. RESIDENT'S FORUM There were no comments at this time. 3. APPRO V AL OF MINUTES Motion by Blackstad, seconded by Bedor, to approve the July 15, 2004 Park and Recreation Commission minutes as presented. Motion carried on a 4-ayes, O-nays, 3- absent (Goodmanson, Holthus, and Walton) vote. Mr. Haas stated there is one additional item to be added to the agenda under #9 which is an application for rink use at Prairie Knoll Park by the Andover Huskies Youth Hockey Association (AHYHA). Chairman Lindahl stated this item would be heard as item 9A and items 9 and 9A will be moved up on the agenda, after agenda item 7. Motion by Bedor, seconded by Masloski, to approve the agenda as amended. Motion carried on a 4-ayes, O-nays, 3-absent (Goodmanson, Holthus, and Walton) vote. 4. SILVER MEADOWS WEST SKETCH PLAN Mr. Haas presented the proposed sketch plan for the Silver Meadows West development. The proposed sketch plan is located southeast of the intersection of 165th Avenue NW (~ (C.R. 158) and 7th Avenue NW (CSAH 7) in Section 18. He stated approximately 17 lots are proposed, 2-1/2 acres each, and the area is zoned R-I single family. He noted this \.J developer did the development known as Silver Meadows on Verdin Street NW just - u (j Regular Andover Park & Recreation Commission Meeting Minutes - August 19, 2004 Page 2 (J north of 161 st Avenue. Mr. Haas pointed out the location of existing parks that are relatively close by and stated it is anticipated that the park dedication would be cash in lieu ofland. Chairman Lindahl noted that Fox Meadows is within one-half mile of the proposed development. Motion by Blackstad, seconded by Masloski, to recommend approval of the park dedication requirements for Silver Meadows West (cash in lieu ofland). Motion carried on a 4-ayes, O-nays, 3-absent (Goodmanson, Holthus, and Walton) vote. 5. KIMBERLY OAKS SKETCH PLAN Mr. Haas presented the proposed sketch plan for the Kimberly Oaks development. The proposed sketch plan is located one-quarter mile north of the intersection of 161st Avenue NW (CSAH 20) and Verdin Street NW (C.R. 59) on the east side in Section 15. He indicated approximately 10 lots are proposed, each 2-1/2 acre lots. Mr. Haas pointed out the location of existing parks that are relatively close by, and noted that Lund's Evergreen North Park is nearby the proposed development. Commissioner Blackstad suggested it may be prudent to have an easement along Verdin /~ Street for a future trail. Mr. Haas replied the city has talked to the developer about an <-.-J easement to accommodate a future trail. He stated that the proposed road is directly across from Silver Meadows. Commissioner Blackstad stated it would be nice to tie it all together in the future. Mr. Haas advised there is DNR wetland in the vicinity that would need to be considered and indicated the city is taking 60' of right of way which would allow for a trail to be put in the development in the future. Chairman Lindahl stated if there is an issue with the DNR wetlands, the city could look at the parcel on the back side of the development. Mr. Haas stated the city would look at it when 167th Avenue NW is reconstructed or relocated. Mr. Haas stated the surrounding area will have trails, as noted in the Comprehensive Plan. In addition, he indicated there is plan in the comprehensive plan that 167th Avenue may at some point be relocated to line up with 168th A venue; as a result, interior streets could be utilized for a trail or route for use by the neighborhood. Chairman Lindahl stated because of the proximity of the elementary school, it would be a good idea to do that and noted there is a crossing light at the school. Commissioner Blackstad suggested to the developer that they show the trail may be there 0 at some point into the future, even if it does not get put in right away. - u (J Regular Andover Park & Recreation Commission Meeting Minutes-August 19,2004 Page 3 :J Motion by Blackstad, seconded by Masloski, to recommend approval of the park dedication requirements for Kimberly Oaks (cash in lieu of land). Motion carried on a 4- ayes, O-nays, 3-absent (Goodmanson, Holthus, and Walton) vote. 6. zND QUARTER FINANCIAL REPORT Mr. Haas presented the 2004 second quarter fmancial report of the Park Improvement Fund. Commissioner Bedor requested clarification of the fund balance showing $(26,802.05) and park improvement funds available for future projects as $(51,402.37). Mr. Haas stated the figures were most likely derived from the capital improvement plan which has funds already allocated for existing projects. Commissioner Blackstad stated that development has slowed down and there were additional expenditures required for the community center and the lighting at Sunshine Park. Mr. Haas advised that the city recently received a check for park dedication fees from Woodland Estates 6th Addition; as a result, the 3rd quarter financial report should not /--'\ show a negative balance. \~) Commissioner Bedor asked how much the city receives for cash in lieu of land. Mr. Haas replied the city receives $2,200 per lot. Mr. Haas encouraged the Commission members to contact Lee Brezinka if they have additional questions regarding the second quarter financial report. 7. REMINDER OF GRAND OPENING CEREMONY/03-1/PRAIRIE KNOLL PARK Mr. Haas reminded the Commission members of the grand opening ceremony at Prairie Knoll Park scheduled for Thursday, September 2, 2004, at 6:30 p.m., followed by the regular Park and Recreation Commission meeting at 8:00 p.m. Mr. Haas advised that a meeting is scheduled for Friday, August 20, at 11 :00 a.m. with the soccer and football associations for the purpose of ascertaining who should be invited to the grand opening ceremony and discuss what will happen during the ceremony. He stated there will be scrimmages held during the time of the ceremony which will be stopped in order to have the associations attend the grand opening ceremony. Mr. Haas invited the Park and Recreation Commission members to attend the meeting on August 20th if they are available and would like to participate. C) Commissioner Blackstad stated he will write something up for the September 2 grand opemng ceremony. CJ () Regular Andover Park & Recreation Commission Meeting "- Minutes - August 19, 2004 Page 4 í' '--~ 9. APPROVE REVISED 2004 FALL SOFTBALLlBASEBALL SCHEDULE Mr. Haas presented the application for field use by the Andover Baseball Association (ABA) for two separate requests and the Minnesota Youth Athletic Services (MY AS) for one request. He stated ABA is requesting the use of Shadowbrook East Park (north field) and Hidden Creek North Park and MY AS is requesting Sunshine Park #5 and #6. He advised there are no conflicts with other activities that are scheduled at the parks. Motion by Bedor, seconded by Blackstad, to approve the Application for Scheduled Use of Recreational Facilities submitted by Andover Baseball Association to use Shadowbrook East Park (north field) and Hidden Creek North Park and the Application for Scheduled Use of Recreational Facilities submitted by Minnesota Youth Athletic Services to use Sunshine Park #5 and #6. Motion carried on a 4-ayes, O-nays, 3-absent (Goodmanson, Holthus, and Walton) vote. 9A. APPROVE 2004 SUMMER/FALL HOCKEY SCHEDULE Mr. Haas presented the application for rink use at Prairie Knoll Park by the Andover Huskies Youth Hockey Association (AHYHA) and stated AHYHA will be utilizing the park for dry land training on Sunday evenings. Mr. Haas stated AHYHA requested use of the north field if available and they are aware that any football activities have priority. f\ "-) Commissioner Masloski expressed concern about parking and whether there is enough parking available for these activities. Commissioner Blackstad noted that AHYHA can use the north parking lot if they are going to use the north field. Mr. Haas stated that since the practices will be held on Sunday evenings, there should not be a problem with parking. Chairman Lindahl concurred. Motion by Masloski, seconded by Blackstad, to approve the Application for Scheduled Use of Recreational Facilities submitted by Andover Huskies Youth Hockey Association to use Prairie Knoll Park. Motion carried on a 4-ayes, O-nays, 3-absent (Goodmanson, Holthus, and Walton) vote. 8. REVIEW OUTSTANDING ITEMS Mr. Haas advised the small shelter at the north end of Prairie Knoll Park should be completed in the next week, along with the basketball hoops. He indicated the public has been invited to the grand opening ceremony on September 2nd. Mr. Haas stated the ball fields lighting at Sunshine Park is complete. Two tournaments f\ were held over the past weekend and they used the lights. He stated he has heard a lot of U - ü Ü Regular Andover Park & Recreation Commission Meeting Minutes - August 19, 2004 Page 5 (------- <) positive feedback about the lights. Mr. Haas indicated the lights will be on a timer and also key operated so they can be turned on and off manually. Commissioner Masloski stated that he drove by the park last evening around 9: 1 0 p.m. and the lights were on but it did not appear there were any activities going on. Mr. Haas indicated he would check and make sure the lights are being turned off when not in use. Mr. Haas reported that city staff is working with Bruggeman Homes regarding Andover Station North and stated that the city is attempting to get the property graded in the near future. He agreed to keep the Commission members updated regarding the plan. Mr. Haas stated there is nothing new to report regarding the skateboard park. Commissioner Blackstad indicated he has driven by the park and it appears that it is being used. Mr. Haas stated that he has heard of no problems or complaints with respect to the skateboard park. 10. CHAIR'S REPORT Commissioner Masloski suggested it may be worthwhile to have representatives from the various athletic associations attend future Park and Recreation Commission meetings for the purpose of obtaining feedback from them. He noted that after the Park and (' Recreation Commission approves applications for use of recreational facilities, the < ) Commission members never see them again. Commissioner Masloski felt their attendance at a future Commission meeting would provide a good opportunity for input and feedback, as well as provide an opportunity for the athletic associations to promote their programs. Commissioner Blackstad concurred. Chairman Lindahl stated that the athletic associations are asked to provide the city with information regarding actual number of participants; in addition, they are requested to provide any general comments. Chairman Lindahl stated that a letter should be sent to representatives of the athletic associations inviting them to attend a Park and Recreation Commission meeting. Commissioner Masloski suggested inviting one or two representatives each month for the purpose of fmding out how their season is going and/or how their tournaments are going. He felt this would be a good way to open up communication between the city and the athletic associations. Mr. Haas stated he would invite representatives from the softball and baseball athletic associations to attend a Park and Recreation Commission meeting in November. CJ U r-, U Regular Andover Park & Recreation Commission Meeting Minutes - August 19, 2004 Page 6 ( ') 11. ADJOURNMENT Motion by Blackstad, seconded by Bedor, to adjourn the meeting at 8:05 p.m. Motion carried on a 4-ayes, O-nays, 3-absent (Goodmanson, Holthus, and Walton) vote. Respectfully submitted, Barbara Hughes Recording Secretary TimeSaver Off Site Secretarial, Inc. / ) , (~- ) " . ~-