Loading...
HomeMy WebLinkAboutOctober 7, 2004 u C I T Y o F NDOVE /~, \. ) - PARK AND RECREATION COMMISSION MEETING - OCTOBER 7, 2004 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on October 7, 2004, 7:32 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Thomas Goodmanson, Dan Masloski, Chairman Jim Lindahl, Valerie Holthus (arrived at 7:39 p.m.), Devon Walton (arrived at 7:37 p.m.), and Dave Blackstad Commissioners Absent: Ernest Bedor. Also Present: Parks Coordinator, Todd Haas Others ,--\ \_j RESIDENTS FORUM There were no comments at this time. APPRO V AL OF MINUTES Motion by Commissioner Blackstad, seconded by Commissioner Masloski, to approve the September 2, 2004 Park Commission minutes as presented. Motion carried on a 4- ayes, O-nays, 3-absent (Bedor, Holthus, Walton) vote. KIMBERLY OAKS PRELIMINARY PLAT/PARK DEDICATION REQUIREMENTS Mr. Haas explained that this item is in regard to reviewing the determining the park dedication requirements for the proposed preliminary plat of Kimberly Oaks. He noted it was recommended that the park dedication would be in lieu of land. He requested the Commission review the proposed preliminary plat and recommend the park dedication requirement to the City Council. Commissioner Blackstad asked if they would be putting in a trail on the east side. Mr. Haas replied there would be room for a trail in that area and they would look at that " \ option. ,--j Regular Andover Park & Re~j¿2iOn Commission Meeting 0 Minutes - October 7, 2004 Page 2 f-- 'ì Motion by Commissioner Blackstad seconded by Commissioner Masloski, to recommend \~~ a park dedication for the Kimberly Oaks Preliminary Plat. Motion carried on a 4-ayes, 0- nays, 3-absent (Bedor, Holthus, Walton) vote. PRAIRIE COVE PRELIMINARY PLAT/PARK DEDICATION REQUIREMENTS Mr. Haas explained that this item is in regard to review and determining the park dedication requirements for the proposed preliminary plat of Prairie Cove. The Commission is requested to review the proposed preliminary plat and recommend the park dedication requirements to the City Council. Commissioner Walton arrived at 7:37 p.m. Commissioner Masloski asked who would maintain the area between the cul-de-sacs. Mr. Haas replied there would be an association formed to take care of that area. Motion by Blackstad, seconded by Masloski, to recommend a park dedication for the Prairie Cove Preliminary Plat. Motion carried on a 5-ayes, O-nays, 2-absent (Bedor, Holthus) vote. Commissioner Holthus arrived at 7:39 p.m. , ,'---\ COUNTRY OAKS WEST PRELIMINARY PLAT/PARK DEDICATION \, ~, ) REQUIREMENTS Mr. Haas explained that this item is in regard to reviewing and determining the park dedication requirements for the proposed preliminary plat of County Oaks West. He noted during review of the sketch plan the park dedication was suggested to be a combination of land and cash. The proposed park is located on 162nd Lane NW east of Wintergreen Street NW. The Commission is requested to review the proposed preliminary plat and recommend the park dedication requirements to the City Council. Chairman Lindahl asked if engineering had looked at the pricing. Mr. Haas replied they had not, but if the Park Commission was okay with the quality, they had ways of verifying the prices. Commissioner Blackstad asked if there were two or three lots taken out and what is the formula. Mr. Haas replied it was three, but he had not calculated it out. Commissioner Blackstad stated he wanted to know the formula before he agreed to this. Chairman Lindahl asked if the fully irrigated grass area would be maintained by the Parks Department. The Developer replied this was a proposal given to the Park Commission and they could work with whatever numbers the Park Commission wanted. He stated it C) would be nice to have a park in this area developed at this time as residents were building. Regular Andover Park & ReÇ2tion Commission Meeting Ü Minutes - October 7, 2004 Page 3 / " , - ~ ) Commissioner Blackstad asked if the $45,000 was close. The Developer stated this was a number that had been thrown out previously, but they could work with what the Commission wanted. He noted they were going to put in nice size trees in this park as well as upgraded lighting, so the park had some substance and was not just a field. He stated with respect to the irrigation, he had just put that in the plan, but this was negotiable and they would work within the budget. Commissioner Walton asked if there were any other parks that had this type of equipment that they could look at. The developer replied he had the exact same type of equipment in Zimmerman and Cambridge. Mr. Haas stated this was quality equipment they were proposing. Commissioner Blackstad suggested Mr. Hass have engineering review the numbers and come up with a figure for the credit for the land. Commissioner Walton noted they needed to have parks set up as developments were going in and not at the end of the developments. Chairman Lindahl requested staff check with Public Works that they would be able to ;'\ maintain the irrigation system in the park if one was put in. Mr. Haas replied Public \) Works was aware of this and they welcomed the irrigation. Commissioner Holthus asked what the size of the park was. The Developer replied it was the average of three lots. Commissioner Holthus asked if this would require a lot of grading. The Developer replied there would be little grading required. Commissioner Walton stated he would like additional lighting added. Motion by Commissioner Blackstad, seconded by Walton, to preliminary approve this proposal, but have it come back to the Commission after the formula figure for the land has been determined and after engineering has reviewed the items. Further Discussion Commissioner Masloski stated he did not believe he needed to see the numbers. Commissioner Walton and Blackstad stated they would prefer to see the numbers. The developer noted they had time to make a decision on this and it would not be put in until next year. "- Mr. Haas noted other parks did not have additional lighting and they had to be careful if \ '-_/ they put additional lighting in this park. Regular Andover Park & ReL¿tion Commission Meeting Ü Minutes - October 7, 2004 Page 4 ( ." " I Chairman Lindahl noted they had to also be careful about illumination and suggested a light on the basketball court and the playground. Motion carried on a 6-ayes, O-nays, I-absent (Bedor) vote. Chairman Lindahl left the meeting at 7:55 p.m. and turned the meeting over to Commissioner Blackstad. DISCUSS STATUS OF LUNDS NORTH PARK Mr. Haas explained that this item is in regard to discussing the status of Lund North Park and determine if the park should be discontinued for the use of practice and games due to the parking issues that have been raised by the neighbors over the past few years. He noted last spring it was brought to the City's attention regarding continual damage to a neighbor's yard due to the vehicles parking off the road and into the grass areas that are being maintained by the property owner. He indicated the Andover Baseball Association used the field this past summer. He stated the Commission is requested to discuss the issue and consider discontinuing use of the field for organized play. Commissioner Holthus asked if baseball was discontinued, would that be a hardship for ,-~\ the Baseball Association. Mr. Haas replied he was not sure, but he had a meeting with (--) them next week and he would bring this park up at that time. Commissioner Holthus stated she had been through that neighborhood during one of the games and she understood the neighborhood's concerns. Chairman Blackstad stated they needed a parking lot at this park and that was the problem. Commissioner Holthus asked if they needed a ball field in this park. Chairman Blackstad replied in looking at the area, there would be a shortage of fields. Commissioner Holthus asked what it would cost to put in Class 5 for parking. Mr. Haas replied approximately $20,000 to $25,000. Chairman Blackstad stated they needed to reconfigure this park to make room for both a field and a parking lot. Commissioner Walton stated he hated to see the field taken away, but if they did not have some plan to have this park in full operation in the next five years, the problems would only increase. ,'~-\ Commissioner Walton asked what it would take to review the CIP plan. He stated he \J would recommend they look at the CIP plan. Regular Andover Park & ReQtion Commission Meeting 0 Minutes - October 7, 2004 Page 5 r-' Commissioner Masloski asked if this could be done in-house. Mr. Haas replied "'-~ everything but the fencing would be done in-house. Chairman Blackstad asked the residents what they thought about adding a parking lot and moving the ball field to the south. Brian Ball(?sp), 2651 166th Avenue NW, stated he would like to see it changed to a park that had playground equipment. He believed the park on 58th had a lot ofland that could be turned into bail fields. Commissioner Holthus noted right now there were soccer fields there. Mr. Ball stated he did not believe 30 parking spaces would be enough and he was tired of picking up the garbage and the animal waste left in his yard. He stated this had been going on for a long time. He noted there were also kids that showed up at night and he thought if they put in a parking lot that would only lead to additional problems. Commissioner Masloski asked how many nights' games were played during the week. Mr. Haas replied the fields were used Monday through Thursday nights. Mr. Ball noted there were also games on Friday nights. He stated he did not oppose a baseball game on the weekend every once in awhile. '\, Chairman Blackstad requested staff put something together as a site plan to maximize \ , , / parking and put in a playground. Mr. Haas relied he would check with the Public Works Department to see how much in-house work could be done. Commissioner Holthus asked how much miscellaneous money they had to put toward this. Chairman Blackstad noted the CIP was not a commitment, it was a recommendation and it could change from year to year. He stated this was a major problem with this park. Commissioner Masloski stated he wanted to see where they were with the numbers before they gave any recommendations. Mr. Haas stated he would get the Commissioners the most current CIP for the next meeting and he would bring this back to the Commission. Chairman Blackstad stated he would like to see a rough sketch to see how much parking they could get in there. He stated 30 parking spaces would probably not be enough and suggested 40-45 parking spaces. Mr. Haas replied he would see how many maximum stalls they could get in that space. Commissioner Masloski suggested they also go to the Baseball Association and request they communicate to their members that there are issues with this park and nobody should be leaving garbage in resident's yards or parking on lawns. - '\ , Chairman Blackstad stated he would like to see 40 or more spots for parking in the '-~ parking lot. Regular Andover Park & ReÇ2tion Commission Meeting Ü Minutes - October 7, 2004 Page 6 / ...... '_J Commissioner Masloski stated even if 10 people had to park on the street, it would be a major improvement to what they had now. Chairman Blackstad noted they could also make an "L" shaped parking lot into the outfield. Mr. Ball stated even with a parking lot, he believed people would still park on the street and on their lawns. Soo Hwang, resident in the area, stated he has been complaining about this issue for 20 years. He stated he had issues with teenagers sitting in their cars smoking. He stated he had previously proposed the City put a fence between the park and his lot. He stated all cars turned around in his driveway. He requested the Commission address their concerns. Commissioner Holthus asked if there were little children in the area that would use a playground. Mr. Ball replied there were a lot of younger children in the area, but the children did not go to the park because there was nothing for them to do. Mr. Masloski asked how far as the elementary school playground from this \ neighborhood. Mr. Ball replied it was approximately ~ mile. \ ) Motion by Masloski, seconded by Commissioner Walton, to recommend to table this item until the next meeting for numbers from the Public Works and a new park layout. Further Discussion Chairperson Blackstad asked if staff would have this information for the next meeting and asked to have the CIP brought back. Mr. Haas replied he believed this would not be a problem and he would try to have the requested information for the next meeting Motion carried on a 5-ayes, O-nays, 2-absent (Bedor, Lindahl)vote. DISCUSS WOODLAND ESTATES 4TH ADDITION PARK/COMMISSIONER WALTON Mr. Haas stated Commission Walton requested this item be placed on the agenda. Commissioner Walton asked if they could clear the spot, so the residents could recognize where the park was going to be. He asked if there was a way to ask the developer to clear it or to prep the lot. Mr. Haas replied he could ask the developer or Public Works about this. "- ) Chairman Blackstad suggested they could also place a sign stating that there would be a ~ future park located in that area. Regular Andover Park & ReQtion Commission Meeting 0 Minutes - October 7, 2004 Page 7 18 Commissioner Masloski asked if they should also place signs, or clear spots, in other parcels within the City that would eventually have parks. Mr. Haas replied he did not believe there would be any other spots in the City right now that would require a sign or clearing. Commissioner Masloski suggested they discuss at a Worksession each parcel and park and rate them. Mr. Haas suggested they wait until the new Commissions are on the Commission before they have a W orksession. Mr. Haas stated he would check with Public Works about Commissioner Walton's request. DISCUSS ADVERTISEMENT ON PARK PROPERTY/COMMISSIONER WALTON Mr. Haas stated Commissioner Walton had requested this item be placed on the agenda. Commissioner Walton stated he noticed other cities utilize advertising in their parks to get some cash flow into the parks fund. He stated if they were going to have benches in the City, it might be a good idea to have advertising on them. He stated if the benches were damaged, the advertising company would be responsible for repair and/or / ') replacement. \,.... _J) Chairman Blackstad asked if this would be something that should be discussed at a joint Council meeting. Mr. Haas suggested Commissioner Walton do some research on this and come back to the Commission with his findings. PRAIRIE KNOLL PARK FINANCIAL UPDATE /03-1 Mr. Haas presented a budget update for Prairie Knoll Park through September, 2004. Chairman Blackstad asked if the people who had been paid for the architectural drawings which they paid out of their own funds had been reimbursed. Mr. Haas stated he did not know if they had been reimbursed, but he would check into it. Chairman Blackstad thanked all of the associations involved, City staff and the volunteers for their work on this Park. APPROVE QUOTES /03-1/ PRAIRIE KNOLL PARK PLAYGROUND EQUIPMENT Mr. Haas explained that this item is in regard to recommending approval of quotes for i , Project 03-1, Prairie Knoll Park for new playground equipment. He stated Northern r-- ...... Natural Gas has made a contribution of$16,400.00 towards the playground equipment at ì Prairie Knoll Park. The contribution would be towards the purchase of the Mountain '-J Range playground set made by Gametime. At this point, the Mountain Range is on sale Regular Andover Park & ReQtiOn Commission Meeting C) Minutes - October 7, 2004 Page 8 ( '\ and would be purchased by October 28 to receive the discount price. He indicated the quote received from MN-WS Playground was in the amount of $26,337.45. The quote includes the playground equipment, tax, ûeight, installation and a new swing as the existing swing set at the park is outdated. Mr. Haas noted the playground equipment of $16,400.00 will be paid by the donation. The tax and freight of $3,609.45 will be paid from the 2004 Park Dedication Miscellaneous Fund, which currently has $9,117.34 available. The swings will be funded by the 2004 Public Works Park Maintenance/Replacement Fund of$I,848.00. The installation of $4,480.00 will be paid from the 2005 Park Dedication Miscellaneous Fund. The concrete walk and engineering wood fiber for the fall zones would be funded from the 2004 Public Works Parks Maintenance/Replacement Fund. The cost of this has yet to be determined since Public Works will install these items. He indicated the playground equipment would most likely be installed in the spring. Mr. Haas recommended the Commission approve quotes and funding as recommended by City Staff. Chairman Blackstad asked where the equipment would be placed. Mr. Haas replied it would be placed next to the building. !~~ Motion by Chairman Blackstad, seconded by Commissioner Masloski, to recommend \..j approval of the quote from MN-WS Playground for Project 03-1, Prairie Knoll Park playground equipment in the amount of $26,337.45 and to approve funding as recommended by City staff. Motion carried on a 5-ayes, O-nays, 2-absent (Bedor, Lindahl)vote. Chairman Blackstad requested staff send Northern Natural Gas a thank you letter. Mr. Haas replied he would do that as well as putting a sign on the playground equipment acknowledging Northern Natural Gas' contribution. REVIEW OUTSTANDING ITEMS Mr. Haas noted the next Quarterly Sheriff's Department Report on Park Patrol and vandalism was scheduled for the November 4, 2004 meeting. ; Mr. Haas stated the only item that has not been done in Prairie Knoll Park was the fencing for both ends of the hockey rink. Mr. Haas stated all items had been completed at Sunshine Park and they were waiting for the 10-year warranty from Musco Lighting, which should be submitted in the near future. Mr. Haas stated he had nothing new to report on the WDE Site Plan south of the landfill. ! ~ , Mr. Haas stated he has nothing new to report on the skateboard task force and the '-J equipment has been removed from the church and put into storage for the winter. (j (J Regular Andover Park & Reèréation Commission Meeting Minutes - October 7, 2004 Page 9 :' " CHAIR'S REPORT Commissioner Holthus stated she believed they needed an overall plan and stick with a parks plan instead of changing the plan every time a resident had an issue. Chair Blackstad stated they have a plan and the plan is the CIP and the CIP was not written in stone. Commissioner Masloski stated he agreed with Commissioner Holthus, but also noted the City had changed a lot since the CIP was prepared and they needed to be more flexible. Commissioner Walton stated the CIP was the place to start and he wanted to review it with the Commission to get a better understanding of the process. Chairman Blackstad stated if they had to stick with the CIP, there would have been projects that got done that were not on the CIP. He stated the issue brought forward tonight should have been done years ago and it was not done. Chairman Blackstad stated he had one call1ast week on Fox Meadows playground equipment and the slide needed to be checked for holes. Mr. Haas replied he would have r \ this checked out. '- .; ADJOURNMENT Motion by Commissioner Walton, seconded by Commissioner Masloski, to adjourn the meeting at 8:50 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Bedor, Lindahl)vote. vote. ; Respectfully Submitted, Kathy Altman, Recording Secretary TimeSaver Off Site Secretarial, Inc. :-J