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HomeMy WebLinkAboutDecember 16, 2004 U PARK AND RECREATION COMMISSION MEETING - DECEMBER 16, 2004 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Acting Chairman Dave Blackstad on December 16,2004, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Thomas Goodmanson, Ernest Bedor, Chairman Jim Lindahl, Dave Blackstad, and Valerie Holthus Commissioners Absent: Dan Masloski and Devon Walton Also Present: Parks Coordinator, Todd Haas Others RESIDENTS FORUM There were no comments at this time. APPRO V AL OF MINUTES Motion by Goodmanson, seconded by Bedor, to approve the November 18, 2004 Park Commission minutes. Motion carried on a 4-ayes, O-nays, 3-absent (Lindahl, Masloski and Walton) vote. Mr. Haas noted three additions to the agenda: · Schedule Special Joint Meeting with City Council · Approve Application for Scheduled Use of Recreational Facilities/Coon Rapids Free Church Youth Group · Approve Application for Scheduled Use of Recreational Facilities/Girl Scouts Motion by Holthus; seconded by Goodmanson, to approve the agenda as amended. Motion carried on a 4-ayes, O-nays, 3-absent (Lindahl, Masloski and Walton) vote. HERDA SKETCH PLAN/PARK DEDICATION REQUIREMENTS Mr. Haas indicated the item before the Commission is to recommend park dedication requirements to the City Council for the proposed Herda (Brook Crossing) sketch plan. u 0 Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2004 Page 2 Motion by Holthus, seconded by Goodmanson, to recommend cash in lieu of land for Herda (Brook Crossing) Sketch Plan Park Dedication. Motion carried on a 4-ayes, 0- nays, 3-absent (Lindahl, Masloski and Walton) vote. CONSIDER REQUIRED USAGE FEE FOR YOUTH TOURNAMENTS Mr. Haas reviewed that this item is in regard to consider charging a fee to the youth organizations or associations that hold tournaments at the City fields and collect a gate fee for those wanting to attend the tournament games. He reviewed that at the last meeting, the Commission briefly discussed the issue, but it was determined to postpone ; the issue so the City Council meeting minutes could be forwarded to the Commission for I ~ review. The recommendation of the Commission will be forwarded to the City Council ; ; and discussed as part ofthe joint meeting. ; Acting Chair Blackstad stated he is not in agreement with charging a usage fee for youth : , tournaments. The gate fee to a certain extent is to keep out people that should not be at the tournament, and is used as a fundraiser for the group hosting the tournament. In , addition, the associations give a lot back to the City and have been very cooperative about coming up with money for scoreboards. Regarding the comments made by the City Council about the yellow tape, the tape that went up at the Fun Fest Tournament was put up by the Fire Department to block that area off for the firework display. It had nothing to do with the tournament going on at that time. Commissioner Bedor commented this topic was discussed at length at the last meeting, and the Commission was not in favor of charging fees. Mr. Haas indicated the Council would like a recommendation from the Commission'. This item will be on the agenda of the joint meeting with the City Council. Motion by Blackstad, seconded by Bedor, to recommend no change in the fee structure for youth tournaments or associations at this time. Further discussion Commissioner Holthus reviewed an email sent by Commissioner Masloski informing the Commission that in the city of Champlin adult tournaments are charged more than youth tournaments, and that charging fees helps in raising funds for the wear and tear on the equipment and facilities. Motion carried on a 4-ayes, O-nays, 3-absent (Lindahl, Masloski, Walton) vote. DISCUSS ADVERTISEMENT ON PARK PROPERTY/COMMISSIONER WALTON, CONT. Mr. Haas reported Commissioner Walton does not have any additional information on this item at this time. This will be on the agenda of the joint meeting with the City 0 Ü Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2004 Page 3 Council. He indicated he will contact Commissioner Walton to be sure that is the direction he wants to go. Commissioner Bedor inquired who would set things up for advertising on the fences if this were to be pursued, and if there is advertising at the hockey rink at this time. Mr. Haas replied the Council would need to appoint someone to work on this. There are three or four advertisements on the boards at the hockey rink, and he understands there is ~ additional advertising coming. The Council made the decision to proceed with advertising at the hockey rink to help pay for the facility. UPDATE STATUS OF LUNDS NORTH PARK, CONT. Mr. Haas reviewed that the Commission recommended the reconstruction of Lunds North Park be included in the CIP for 2005. The Council reviewed the request at the December 7th meeting and has requested staff to review the proposed improvement cost estimate in more detail. Staff's proposed improvement cost is included in the packet for the Commission's review. He indicated the Andover Baseball Association would like to see the field used until the middle of July when the season is over. Acting Chairman Blackstad stated with the shortage of fields in the City, he does not think they should be shutting down fields. He suggested posting temporary No Parking signs on the north side of the road and allowing parking on the south side close to the park. Joe Dietz, President of Andover Baseball Association, indicated the baseball association does not want to see the field torn up until the season is over. He understands the concerns of the residents and would suggest posting No Parking signs on one side of the road and monitoring the area more. Chairman Lindahl arrived at 7: 19 p.m. Lynn Moe, 2651 166th Avenue NW, stated their property is directly across the street from the park. They just invested $10,000 into improvements in their yard and do not want cars driving onto their grass. She commented the No Parking signs will just move the cars to the other neighbors' yards. Gl~gM~~ç~~~¡¡'\m~~¡prê~i.cÏ~ÁrFºf~â.ñ~~¡ª~~ÞªlÍ, suggested a temporary parking lot be installed in the left field. Mr. Haas noted the parking lot would need to be set up in a way to be sure there is no driving on the trail. Class 5 could be put down and moved to the new parking lot when it is constructed. He indicated the Council would like to move this forward; it will be on the agenda of the next Council meeting, and the Baseball Association may want to have someone present at the meeting. Chairman Lindahl requested the Baseball Association supply the City with the schedule when it is ready. This will assist the City in its planning, as the Public Works Department will be working on this project. - 0 0 Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2004 Page 4 Motion by Blackstad, second by Bedor, to move the reconstruction of Lunds North Park to the City Council for approval, with the construction of a temporary parking lot with Class 5 in the left field area if possible, or at the minimum a driveway through that area, and that No Parking signs be posted on the north side of the road. There was additional discussion of the placement of the No Parking signs. Motion amended by Blackstad, seconded by Bedor, to move the reconstruction of Lunds North Park to the City Council for approval, with the construction of a temporary parking lot with Class 5 in the left field area if possible, or at the minimum a driveway through that area, and that No Parking signs be posted on both sides of the road. Further discussion Mr. Haas indicated the signs can be posted far enough along CR 166 and Zion Street so it forces people to use the parking lot. Motion carried on a 5-ayes, O-nays, 2-absent (Masloski and Walton) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items with the Commission. He indicated the Prairie Knoll Park CIP project will be reviewed by the City Council at the December 21 st Council meeting. He noted the developer of the WDE site will be present at the joint meeting with the Council and the Park Commission to give a presentation. He informed the Commission that all lights at Sunshine Park will be relamped within ten years under the warranty. SCHEDULE SPECIAL JOINT MEETING WITH CITY COUNCIL Mr. Haas reported Commissioner Masloski is unable to attend any of the suggested dates for the joint meeting with the City Council. Other possible dates are Wednesday, January 19th and Monday, January 24th. The preferred date of the Commission will be presented to the City Council at the Council meeting on Tuesday. The consensus of the Park Commission was to schedule the meeting for Monday, January 24th at 7:00 p.m. Commissioner Bedor indicated he may not be able to attend the meeting on this scheduled date. APPROVEAPPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/COON RAPIDS FREE CHURCH YOUTH GROUP - Regular Andover Park & RQatiOn Commission Meeting () '--' Minutes - December 16, 2004 Page 5 Mr. Haas indicated Coon Rapids Free Church Youth Group has requested use of the hockey rink at Prairie Knoll Park for broomball for the following dates: December 21,200410:00 p.m. -11:30 p.m. (New Years Eve) January 1, 2005 1 :00 a.m. - 2:30 a.m. (New Years Day) The church group has done this in the past at the old City Hall rink. The church group will contact the Anoka County Sheriff s Department a few days before they use the rink so that they are aware of the use of the rink The Commission discussed possible concerns of the adjacent property owners, and the possibility of an alternate rink. Commissioner Holthus suggested a letter be sent to the property owners informing them of what is being considered, and that the use will commence if the property owners do no respond to staff by a certain date. Motion by Blackstad, seconded by Bedor, to direct staff to draft and distribute the above letter, including information that the use will be by a church group, to the adjacent property owners. If there is considerable opposition to the use by the property owners Hawk Ridge Rink will be provided to the church as an alternate location. Motion carried on a 5-ayes, O-nays, 2-absent (Masloski and Walton) vote. APPROVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/GIRL SCOUTS Mr. Haas informed the Commission the Girl Scouts have applied for use of the hockey rink at Prairie Knoll Park on Saturday, January 15,2005 10:00 a.m. - 12:00 p.m., which is before the rink opens. The group would pay a deposit to obtain a key for the warming house. Motion by Goodmanson, seconded by Blackstad, to approve the application by the Girl Scouts for scheduled use of the hockey rink at Prairie Knoll Park on Saturday, January 15,200410:00 a.m. - 12:00 p.m. Motion carried on as-ayes, O-nays, 2-absent (Masloski and Walton) vote. CHAIR'S REPORT Commissioner Blackstad noted this is Commissioner Goodmanson's last meeting and he is sorry to hear he is resigning. The Commissioners thanked Commissioner Goodmanson for his work on the Commission. Chairman Lindahl expressed concern that the language in the agenda titles such as "consider required usage fee" seems to slant the interpretation, Mr. Haas replied the language is not meant to be slanting. He requested the Commissioners contact he or Rhonda if they have any concerns about the language when they receive the agenda, so it can be changed. U PARK AND RECREATION COMMISSION MEETING - DECEMBER 16, 2004 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Acting Chairman Dave Blackstad on December 16,2004, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Thomas Goodmanson, Ernest Bedor, Chairman Jim Lindahl, Dave Blackstad, and Valerie Holthus Commissioners Absent: Dan Masloski and Devon Walton Also Present: Parks Coordinator, Todd Haas Others RESIDENTS FORUM There were no comments at this time. APPRO V AL OF MINUTES Motion by Goodmanson, seconded by Bedor, to approve the November 18,2004 Park Commission minutes. Motion carried on a 4-ayes, O-nays, 3-absent (Lindahl, Masloski and Walton) vote. Mr. Haas noted three additions to the agenda: · Schedule Special Joint Meeting with City Council · Approve Application for Scheduled Use of Recreational Facilities/Coon Rapids Free Church Youth Group · Approve Application for Scheduled Use of Recreational Facilities/Girl Scouts Motion by Holthus; seconded by Goodmanson, to approve the agenda as amended. Motion carried on a 4-ayes, O-nays, 3-absent (Lindahl, Masloski and Walton) vote. HERDA SKETCH PLANIPARK DEDICATION REQUIREMENTS Mr. Haas indicated the item before the Commission is to recommend park dedication requirements to the City Council for the proposed Herda (Brook Crossing) sketch plan. u 0 Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2004 Page 2 Motion by Holthus, seconded by Goodmanson, to recommend cash in lieu of land for Herda (Brook Crossing) Sketch Plan Park Dedication. Motion carried on a 4-ayes, 0- nays, 3-absent (Lindahl, Masloski and Walton) vote. CONSIDER REQUIRED USAGE FEE FOR YOUTH TOURNAMENTS Mr. Haas reviewed that this item is in regard to consider charging a fee to the youth organizations or associations that hold tournaments at the City fields and collect a gate fee for those wanting to attend the tournament games. He reviewed that at the last meeting, the Commission briefly discussed the issue, but it was determined to postpone the issue so the City Council meeting minutes could be forwarded to the Commission for review. The recommendation of the Commission will be forwarded to the City Council and discussed as part of the joint meeting. Acting Chair Blackstad stated he is not in agreement with charging a usage fee for youth tournaments. The gate fee to a certain extent is to keep out people that should not be at the tournament, and is used as a fundraiser for the group hosting the tournament. In addition, the associations give a lot back to the City and have been very cooperative about coming up with money for scoreboards. Regarding the comments made by the City Council about the yellow tape, the tape that went up at the Fun Fest Tournament was put up by the Fire Department to block that area off for the firework display. It had nothing to do with the tournament going on at that time. Commissioner Bedor commented this topic was discussed at length at the last meeting, and the Commission was not in favor of charging fees. Mr. Haas indicated the Council would like a recommendation from the Commission~ This item will be on the agenda of the j oint meeting with the City Council. Motion by Blackstad, seconded by Bedor, to recommend no change in the fee structure for youth tournaments or associations at this time. Further discussion Commissioner Holthus reviewed an email sent by Commissioner Masloski informing the Commission that in the city of Champlin adult tournaments are charged more than youth tournaments, and that charging fees helps in raising funds for the wear and tear on the equipment and facilities. Motion carried on a 4-ayes, O-nays, 3-absent (Lindahl, Masloski, Walton) vote. DISCUSS ADVERTISEMENT ON PARK PROPERTY/COMMISSIONER WALTON, CONT. Mr. Haas reported Commissioner Walton does not have any additional information on this item at this time. This will be on the agenda of the joint meeting with the City 0 0 Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2004 Page 3 Council. He indicated he will contact Commissioner Walton to be sure that is the direction he wants to go. Commissioner Bedor inquired who would set things up for advertising on the fences if this were to be pursued, and if there is advertising at the hockey rink at this time. Mr. Haas replied the Council would need to appoint someone to work on this. There are three or four advertisements on the boards at the hockey rink, and he understands there is '1 additional advertising coming. The Council made the decision to proceed with advertising at the hockey rink to help pay for the facility. UPDATE STATUS OF LUNDS NORTH PARK, CONT. Mr. Haas reviewed that the Commission recommended the reconstruction ofLunds North Park be included in the CIP for 2005. The Council reviewed the request at the December 7th meeting and has requested staff to review the proposed improvement cost estimate in more detail. Staff's proposed improvement cost is included in the packet for the Commission's review. He indicated the Andover Baseball Association would like to see the field used until the middle of July when the season is over. Acting Chairman Blackstad stated with the shortage of fields in the City, he does not think they should be shutting down fields. He suggested posting temporary No Parking signs on the north side of the road and allowing parking on the south side close to the park. Joe Dietz, President of Andover Baseball Association, indicated the baseball association does not want to see the field torn up until the season is over. He understands the concerns of the residents and would suggest posting No Parking signs on one side of the road and monitoring the area more. Chairman Lindahl arrived at 7:19 p.m. Lynn Moe, 2651 166th Avenue NW, stated their property is directly across the street from the park. They just invested $10,000 into improvements in their yard and do not want cars driving onto their grass. She commented the No Parking signs will just move the cars to the other neighbors' yards. lli~gN1:~§ç~~;!Y~ç~gr~§~ª~~tºfß~~§'ª~~¥IDì, suggested a temporary parking lot be installed in the left field. Mr. Haas noted the parking lot would need to be set up in a way to be sure there is no driving on the trail. Class 5 could be put down and moved to the new parking lot when it is constructed. He indicated the Council would like to move this forward; it will be on the agenda of the next Council meeting, and the Baseball Association may want to have someone present at the meeting. Chairman Lindahl requested the Baseball Association supply the City with the schedule when it is ready. This will assist the City in its planning, as the Public Works Department will be working on this project. 0 0 Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2004 Page 4 Motion by Blackstad, second by Bedor, to move the reconstruction of Lunds North Park to the City Council for approval, with the construction of a temporary parking lot with Class 5 in the left field area if possible, or at the minimum a driveway through that area, and that No Parking signs be posted on the north side of the road. There was additional discussion of the placement of the No Parking signs. Motion amended by Blackstad, seconded by Bedor, to move the reconstruction of Lunds North Park to the City Council for approval, with the construction of a temporary parking lot with Class 5 in the left field area if possible, or at the minimum a driveway through that area, and that No Parking signs be posted on both sides of the road. Further discussion Mr. Haas indicated the signs can be posted far enough along CR 166 and Zion Street so it forces people to use the parking lot. Motion carried on a 5-ayes, O-nays, 2-absent (Masloski and Walton) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items with the Commission. He indicated the Prairie Knoll Park CIP project will be reviewed by the City Council at the December 21 st Council meeting. He noted the developer of the WDE site will be present at the joint meeting with the Council and the Park Commission to give a presentation. He informed the Commission that all lights at Sunshine Park will be relamped within ten years under the warranty. SCHEDULE SPECIAL JOINT MEETING WITH CITY COUNCIL Mr. Haas reported Commissioner Masloski is unable to attend any of the suggested dates for the joint meeting with the City Council. Other possible dates are Wednesday, January 19th and Monday, January 24th. The preferred date of the Commission will be presented to the City Council at the Council meeting on Tuesday. The consensus of the Park Commission was to schedule the meeting for Monday, January 24th at 7:00 p.m. Commissioner Bedor indicated he may not be able to attend the meeting on this scheduled date. APPROVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/COON RAPIDS FREE CHURCH YOUTH GROUP - Regular Andover Park & RQatiOn Commission Meeting () '---' Minutes - December 16, 2004 Page 5 Mr. Haas indicated Coon Rapids Free Church Youth Group has requested use of the hockey rink at Prairie Knoll Park for broomball for the following dates: December 21,200410:00 p.m. -11:30 p.m. (New Years Eve) January 1, 2005 1 :00 a.m. - 2:30 a.m. (New Years Day) The church group has done this in the past at the old City Hall rink. The church group will contact the Anoka County Sheriff's Department a few days before they use the rink so that they are aware of the use of the rink The Commission discussed possible concerns of the adjacent property owners, and the possibility of an alternate rink. Commissioner Holthus suggested a letter be sent to the property owners informing them of what is being considered, and that the use will commence if the property owners do no respond to staffby a certain date. Motion by Blackstad, seconded by Bedor, to direct staff to draft and distribute the above letter, including information that the use will be by a church group, to the adjacent property owners. If there is considerable opposition to the use by the property owners Hawk Ridge Rink will be provided to the church as an alternate location. Motion carried on a 5-ayes, O-nays, 2-absent (Masloski and Walton) vote. APPROVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/GIRL SCOUTS Mr. Haas informed the Commission the Girl Scouts have applied for use of the hockey rink at Prairie Knoll Park on Saturday, January 15,2005 10:00 a.m. - 12:00 p.m., which is before the rink opens. The group would pay a deposit to obtain a key for the warming house. Motion by Goodmanson, seconded by Blackstad, to approve the application by the Girl Scouts for scheduled use of the hockey rink at Prairie Knoll Park on Saturday, January 15,200410:00 a.m. - 12:00 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Masloski and Walton) vote. CHAIR'S REPORT Commissioner Blackstad noted this is Commissioner Goodmanson's last meeting and he is sorry to hear he is resigning. The Commissioners thanked Commissioner Goodmanson for his work on the Commission. Chairman Lindahl expressed concern that the language in the agenda titles such as "consider required usage fee" seems to slant the interpretation, Mr. Haas replied the language is not meant to be slanting. He requested the Commissioners contact he or Rhonda if they have any concerns about the language when they receive the agenda, so it can be changed. Regular Andover Park & R:::~tiOn Commission Meeting () -~ Minutes - December 16, 2004 Page 6 Chairman Lindahl requested an upcoming meeting include an agenda item to discuss the planning of future developments with parks being installed by the contractors. The Commission will need to design a unit price schedule for different items in the parks, which will require obtaining numbers from the Public Works Department and general contractors. Mr. Haas replied this topic is on the agenda of the joint meeting with the City Council. He noted this will need to be addressed on a case by case project. When contractors submit a plan for playground equipment staff can talk to different suppliers to determine the costs and be sure the costs are fair. ADJOURNMENT Motion by Blackstad, seconded by Bedor, to adjourn the meeting at 7:53 p.m. Motion carried on a 5-ayes, O-nays,O-absent (Masloski and Walton) vote. Respectfully Submitted, Carol Hamer, Recording Secretary TimeSaver Off Site Secretarial, Inc. -