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HomeMy WebLinkAboutResolutions · u U \ ECONOMIC DEVELOPMENT AUTHORITY " .../ IN AND FOR THE CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. ROOI-94 A RESOLUTION APPOINTING ALL OFFICERS AND ADOPTING BY-LAWS. BE IT RESOLVED by the Board of Commissioners (the "Board") of the Andover Economic Development Authority (the "EDA"), as follows: 1 . Recitals. All actions required by the applicable provisions of Minnesota Statutes, Sections 469.090 to 469.108, inclus.i ve, have been duly taken in order to create, constitute and activate the EDA. 2. Appointment of Officers. In accordance with Minnesota Statutes, Section 469.090, the Board hereby appoints to the following offices of th~ EDA the following persons, respectively: '\ President Jack McKelvey '- .-/' Vice President Don Jacobson Secretary Mike Kniqht Treasurer Larry Dalien Assistant Treasurer Marqe Perry 3. Adoption of By-Laws. The Board hereby adopts the By- laws of the EDA presented to it as of this date. Adopted by the Board of the EDA this 5th day of April, 1994. )Si!nfk%~ .) .~ (j u -- , ". / 'ì BY-LAWS OF THE ANDOVER ECONOMIC DEVELOPMENT AUTHORITY \~J DATED: APRIL 5, 1994 1 . The Authority Section 1.1 Name of the Authoritv. The name of the Authority shall be the Andover Economic Development Authority (hereinafter, the "Authority"), and its governing body shall be called the Board of Commissioners (hereinafter, the "Board"). Section 1.2 Office. The principal office of the Authority shall be the Andover City Hall. Section 1.3. Seal. The Authority shall have an official seal. 2. Organization Section 2.1 Officers. The officers of the Authority shall consist of a President, a Vice President, a Secretary, a Treasurer and an Assistant Treasurer. The President, the Vice President and the Treasurer shall be members of the Board and shall be elected annually, and no Commissioner may serve as U President and Vice President at the same time. The offices of Secretary and Assistant Treasurer need not be held by a Commissioner. Section 2.2 President. The President shall preside at all meetings of the Board. Section 2.3 Vice President. The Vice President shall preside at any meeting of the Board in the absence of the President and may exercise all powers and perform all responsibilities of the President if the President cannot exercise or perform the same due to absence or other inability. Section 2.4 President Pro Tern. In the event of the absence or inability of the President and the Vice President at any meeting, the Board may appoint any remaining Commissioner as President Pro Tern to preside at such meeting. Section 2.5 Treasurer. The Treasurer shall receive and be responsible for Authority money, shall disburse Authority money by check only, keep an account of all Authority receipts and disbursements and the nature and purpose relating thereto, shall file the Authority's financial statement with the Secretary at least once a year as set by the Authority and be responsible for the acts of the Assistant Treasurer. \ "-~ 1 u u C_) Section 2.6 Assistant Treasurer. The Assistant Treasurer shall have all the powers and duties of the Treasurer if the Treasurer is absent or disabled. Section 2.7 Secretary. The Secretary shall keep or cause to be kept minutes of all meetings of the Board and shall maintain or cause to be maintained all records of the Authority. The Secretary shall also have such additional duties and responsibilities as the Board may from time to time by resolution prescribe. Section 2.8 Executive Director. The Executive Director shall be the Administrator of the City of Andover, shall be the chief appointed executive officer of the Authority and shall have such additional responsibilities and authority as the Board may from time to time by resolution prescribe. 3. Procedures of Board of Commissioners Section 3.1 Annual Meetinq. The annual meeting of the Board shall be held on the first regular City Council meeting date, immediately following the City Council meeting, of the month of January of each year. Section 3.2 Reqular or Special Meetinqs. Regular or ~j special meetings of the Board may be called by the President or, in the event of the President's absence or inability, by the Vice President at any time, upon three days prior notice to all Commissioners and the Executive Director. Upon the same notice, regular or special meetings of the Board may also be called by any two Commissioners. The Executive Director shall post notice of any regular or special meeting in the principal office of the Authority no less than three days prior to such regular or special meeting. Section 3.3. Ouorum. A quorum of the five member Board shall consist of three Commissioners. In the absence of a quorum, no official action may be taken by, on behalf of, or in the name of the Board or the Authority. Section 3.4 Adoption of Resolutions. Resolutions of the Board shall be deemed adopted if approved by not less than three Commissioners. Resolutions may but need not be read aloud prior to vote taken thereon. Section 3.5 Rules of Order. The meeting of the Board shall be governed by the most recent edition of Robert's Rule of Order. / \ I , ) 2 u U ! \ 4. Miscellaneous ; ~~ Secti9n 4.1 Fiscal Year. The fiscal year of the Authority shall be the calendar year. Section 4.2 Treasurer's Bond. The Treasurer shall give bond to the state conditioned for the faithful discharge of official duties. The bond must be approved as to form and surety by the Authority and filed with the Secretary and must be for twice the amount of money likely to be on hand at any time as determined at least annually by the Authority, provided, however, that said bond must not exceed $300,000. Section 4.3. Checks. An Authority check must be signed by the Treasurer and Assistant Treasurer. The check must state the name of the payee and the nature for which the check was issued. Section 4.4. Financial Statement. The Authority shall examine the financial statement together with the Treasurer's vouchers, which financial statement shall disclose all receipts and disbursements, their nature, money on hand and the purposes to which it shall be applied, the Authority's credits and assets and its outstanding liabilities. If the Authority finds the financial statement and Treasurer's vouchers to be correct, it shall approve them by resolution. U Section 4.5. Report to City. The Authority shall annually make a report to the, City Council giving a detailed account of its activities and of its receipts and expenditures for the preceding calendar year. Section 4.6 Budqet to City. The Authority shall annually send its budget to the City Council which budget includes a written estimate of the amount of money needed by the Authority from the City in order for the Authority to conduct business during the upcoming fiscal year. Section 4.7 Employees. The Authority may employ technical experts and agents and other employees as it may require and determine their duties, qualifications and compensation. Section 4.8 Services. The Authority may contract for the services of consultants, agents, public accountants and others as needed to perform its duties and to exercise its powers. The Authority may also use the services of the City Attorney or hire a general or special counsel, as determined by the Authority. ~-) 3 ~ . I () Ü F \ Section 4.9 Supplies, Purchasinq, Facilities and \....-/ Services. The Authority may purchase the supplies and materials it needs. The Authority may use the facilities of the City's purchasing department. The City may furnish offices, structures and space, stenographic, clerical, engineering and other assistance to the Authority. Section 4.10 Execution of Contracts. All contracts, notes and other written agreements or instruments to which the Authority is a part or signatory or by which the Authority may be bound shall be executed by the President and the Executive Qirector or by such other Commissioners or Officers of the Authority as the Board may by resolution prescribe. Section 4.11 Amendment of By-Laws. These By-Laws may be amended by the Board by majority vote of all the Commissioners, provided that any such proposed amendment shall first have been delivered to each Commissioner at least three days prior to the meeting at which such amendment is considered. ) '-_.J , \, -,-.-/' 4 eJ U " ECONOMIC DEVELOPMENT AUTHORITY , , IN AND FOR THE CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA " RESOLUTION NO. ROO2-94 RESOLUTION ACCEPTING CONTROL, AUTHORITY, AND OPERATION OF THE DEVELOPMENT DISTRICT AND ITS TAX INCREMENT FINANCING DISTRICTS BY THE ANDOVER ECONOMIC DEVELOPMENT AUTHORITY FROM THE CITY OF ANDOVER. BE IT RESOLVED by the Board of Commissioners (the "Board') of the Andover Economic Development Authority (the "EDA"), as follows: 1 . Recitals. All actions required by the applicable provisions of Minnesota statutes, Sections 469.090 to 469.108, inclusive, as may be amended and supplemented from time to time, have been duly taken in order to create, constitute, and activate the EDA. .'\ 2. Acceptinq Pro;ect Control, Authority and Operation. In accordance with Minnesota Statutes, Section 469.094, Subd. 2, the _.J Board hereby accepts on behalf of the EDA control, authority and operation of Development District No. 1 (the "Development District") and Tax Increment Financing Districts No. 1-1 and No. 1-2 (the "Tax Increment Financing Districts") located therein, referred to in Resolution No. E'57-94 of the City Council of the City of Andover, Minnesota, adopted on April 5, 1994, copies of which are attached to this Resolution as Exhibit A. The Board also agrees that it covenants and pledges to perform all terms, conditions and covenants initiated and entered into by the City of Andover concerning all bond issues and related agreements pertaining to the Development District and its respective Tax Increment Financing Districts. 3. Effective Date. This resolution shall be effective as of the date hereof. " '- ) 1 , " Ù {\J " Adopted by the Board of the EDA this 5th day of April, 1994. , j J/? , \ ---.J I ", .-J 2 , J \--../ ) -" ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R003-94 A RESOLUTION DESIGNATING DEPOSITORIES OF FUNDS AND SUPPLEMENTAL DEPOSITORIES FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes, Section 118 sets forth the procedures for the deposit of public funds which include requiring the Andover Economic Development Authority Board annually designate the official depositories for funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the Authority interest rates on deposits which are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Andover Economic Development Authority that the official depositories for 1994 are the Anoka office of Norwest Bank Minnesota, N.A. and the Andover office of Firstar Bank of Minnesota, N.A. BE IT FURTHER RESOLVED that Norwest Investment Services Inc., the Minnesota Municipal Money Market Fund, Firstar Trust Co. of Minnesota, First Bank st Paul, First Bank Minneapolis, FBS Investment Services Inc., American National Bank of st paul, Twin City Federal Savings and Loan, Merrill Lynch Pierce, Fenner and Smith Inc., Dain Bosworth Inc., Dean Witter Reynolds Inc., Piper Jaffray Inc., Fidelity Investments, Smith Barney Shearson Inc., paineWebber Inc., and Investment Emporium in conjunction with Royal Alliance Associates, Inc. be designated as additional depositories for 1994 for investment purposes only. BE IT STILL FURTHER RESOLVED that the Finance Director of the city of Andover is hereby authorized to place investments, transfer funds between said investment institutions, release disbursements prepared by the City Treasurer and approved by the Board, and is designated as the approval for the release and acceptance of all collateral to be held in conjunction with funds on deposit with authorized institutions. Adopted by the Andover Economic Development Authority Board of Commissioners the 19th day of April, 1994. ATTEST: retary / '\ '¡ , I CITY OF ANDOVER \. -----' ) '--¿ COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 004-94 "- I MOTION by Andover Economic Development Authority Member Jacobson to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF POND CONSTRUCTION AND REGRADING OF LOTS , PROJECT NO. 94-13 IN THE ANDOVER COMMERCIAL PARK AREA AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. NOW, THEREFORE, BE IT RESOLVED by the Andover Economic Development Authority of the City of Andover to hereby order improvement project No. 94-13 . BE IT FURTHER RESOLVED by the Andover Economic Development Authority of the City of Andover to hereby designate TKDA as the Engineer for this improvement and they are directed to prepare plans and specifications for such improvements. MOTION seconded by EDA Member Perry and adopted by the EDA at a regular meeting this 17th day of May , 19 94 , with EDA Members Knight, McKelvey, Dalien, Jacobson, Perry voting in favor of the resolution, \ and EDA Members none voting against, ..J whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: ~ \~ ) CITY OF ANDOVER ) ,~, COUNTY OF ANOKA . j STATE OF MINNESOTA RES. NO. 005-94 I '. j MOTION by Andover Economic Development Authority member Jacobson to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC HEARING FOR THE IMPROVEMENT OF PROJECT 94-13 FOR POND CONSTRUCTION AND REGRADING OF LOTS IN THE FOLLOWING AREA OF ANDOVER COMMERCIAL PARK . WHEREAS, the Andover Economic Development Authority did on the 17th day of Mal ,19~, order the preparation of a feasibility study or the improvements; and WHEREAS, such feasibility study was prepared by TKDA and presented to the Economic Development Authority on the 5th day of July , 19 94 ; and -- WHEREAS, the property owners have waived the right to a .public Hearing; and WHEREAS, the Andover Economic Development Authority has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 107,450.00 . NOW, THEREFORE, BE IT RESOLVED by the Andover Economic Development Authority of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 107,450.00 ,waive the Public Hearing. ~ OTION seconded by EDA member Dalien and adopted by the EDA at a regular meeting this 5th day of July , 19-2!, with EDA members McKelvey, Jacobson, Dalien, Perry, Knight (absent) voting in favor of the resolution and EDA members none voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: ., q J-- ; ~]