HomeMy WebLinkAboutAugust 4, 2022C I T Y O F
NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Regular Park & Recreation Commission Meeting
August 4, 2022
6:00 P.M. Meet at Andover City Hall
1. Call to Order
2. Resident Forum
3. Approval of Minutes (06-16-22)
4. Agenda Approval
5. Community Center 2"d Quarter Report/Administration
6. Park Dedication Improvement Fund 1st Quarterly Report/Finance
Department
7. Sheriff's Report 2"d Quarter
8. Outstanding Items
9. Other Items or Updates
10. Chairs Report
11.Adjournment
11 10 _111*J
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
sTO: Park & Recreation Commissioners
FROM: Jim Dickinson, City Administrator
SUBJECT: June 2022 Andover Community Center ate
DATE: August 4, 2022
INTRODUCTION:
Attached for Commission review is the Andover Community Center (ACC) Budget Summary
Report for Budget Year 2022. The reports reflect activity through June 2022, comparative data
with June 2021 and the entire year of 2021.
June 2022 Financials
Coming off 2020 imposed COVID restrictions shutting down the entire facility mid -March of
2020, the facility was allowed to reopen in a restricted capacity early January 2021. The ACC
operated at near full capacity for close to twelve months in 2021 making current year (2022)
activities comparable to the previous year.
2022 Revenues are just slightly ahead by a few percentage points in comparison to 2021, this is
due to assorted reasons attributed to crossing over sports seasons, fieldhouse usage, payment
timing and advertising. It should be noted that most Turf Rental billings have yet to be paid within
the June activity (see attached Turf Rental Revenue b, User). 2022 expenses are ahead of 2021
primarily in salaries and operating costs. 2022 Full capacity reflects additional utility costs and
hiring challenges required the use of more full-time staffing overtime hours rather than the use of
part-time staffing for the first three months of 2022. In addition, 2022 has a Capital Outlay line
item where 2021 did not.
Also provided is an ACC historical perspective of actual costs dating back to 2015. This is the
reporting previously provided to the ACC Advisory Commission. This report also provides history
on debt service payments and the property tax levy assigned to debt and operations.
July/Amust 2022 FACILITY UPDATE:
Please refer to the attached ACC Facility Update for Major Events and monthly Walking Track
activity through July. Major events are fewer as the sports seasons transition, but this does not
mean ACC is not busy, our focus has move to summer camps.
The bad weather and slow start to spring did help ACC sell some turf time throughout April and
into May, but still below annual budget expectations. Fieldhouse activities were strong throughout
the spring as well as people were stuck inside.
The Sports Complex transitioned from turf to summer ice in late May to accommodate summer
hockey camps as the demand for indoor turf is gone and group focus is on being outdoors.
PROGRAMS/ACTIVITIES-
TURF- Attached is the turf revenue report for spring 2022. Revenue is way up from 2021 but
only about half of projected budget. We have learned the turf rental window is short for the
spring sports and ACC had great sales from mid -March thru April, but once May hit and the
weather improved, the teams went outside. ACC did heavily promote "open turf' where people
can pay $5 admission but that did not amount to much. Bottom line is, ACC will adjust again for
2023 and continue to look for additional users/programs.
This summer ACC will be hosting several large weekend events on the main rink and the Sports
Complex. ACC has three separate Jr Hockey tryout camps and two youth hockey tournaments.
Looking at the fieldhouse, the Fun Fest craft show was a success, ACC has a week-long MN
Timberwolves camp Aug 15-18 on all four courts
The Andover Fire Open House will be held on Sept 171 in the North Parking lot.
CONCESSIONS -
After a Request for Proposal (RFP) process in March — May, the Council approved Crooked Lake
Concessions as our selected vendor and a lease was approved at the May 17t" Council meeting.
Crooked Lake Concessions has ordered materials for the space build out and is in the process to
get set up, recruit staff, train staff, and be ready to go full time in September. It is anticipated there
will be as few "soft" openings over the summer months to get ready for the busy season.
STAFFING -
The ACC is at full complement of approved fulltime staffing.
All around, ACC staffing is currently in decent shape currently. We will be looking for additional
part-time staffing as we enter the 2022 -2023 busy season.
SCHEDULING -
Scheduling for the 2022-23 busy season is close to complete. ACC is in continual contact with all
our user groups to better understand how we can better address their needs. ACC also continues to
look to fill off season times and fine tune our spring turf season. Also, ACC is in the process of
migrating to new scheduling software, attached is a sneak peak of ice rentals for the upcoming
season (Sept. — Dec.). The follow is intended to address a question from the last Commission
update:
Ice Usage — There are approx. 1800 prime hours available between the two rinks from
Sept 1 —Dec 31.
Sept/Oct — Prime is 5pm-10:30pm M-F and all -day Sat -Sun
Nov/Dec — Prime is 3pm-10:30pm M-F and all -day Sat -Sun (HS season starts)
FYI - Having Christmas Eve/Day on a Sat/Sun this year hurts. That is over 50 hours of
ice between the two rinks that will not be used. When the holiday is on a weekday its
only %2 that number.
Right now, we are at 1710 hours scheduled. That puts us at 94% of Prime Hours
available.
About 4.5% of that open time is in September, leaving only 2.5% prime ice available
from Oct — Dec. Most of the open ice is between 3p-5p when HS teams do not practice
due to games or days off.
Schedules are still being finalized; these numbers will change a bit as we get into fall.
Additional open skate and open hockey sessions are dropped in where any holes in the
schedule come up.
ACTION REQUESTED
The Commission is requested to review the staff report, attached reports, and receive a
presentation.
Attachments
CITY Or ANDOVER
Community Center Budget Summary Totals
Budget Year 2022
2021
2022
REVENUES
Budget
Jun YTD
% Bud
Audit
Budget
Jun YTD
% Bud
Charges for services
Ice Rental
$ 668,000
$ 361,283
54% $
823,856
$ 729,000
$ 332,231
46%
Turf Rental
70,000
1,807
n/a
3,782
50,000
12,553
25%
Track
-
2,012
We
3,950
2,500
2,634
n/a
Fieldhouse Rental
270,000
120,093
44%
220,527
240,000
177,345
74%
Proshop
15,000
3,483
23%
9,606
13,000
5,883
45%
Vending
16,000
3,026
19%
7,763
15,000
12,558
84%
Advertising
50,000
18,857
38%
84,700
63,000
20,899
33%
Total Charges for services
1,089,000
510,561
47%
1,154,184
1,112,500
564,103
51%
Miscellaneous
140,000
54,329
39%
134,072
138,000
84,076
61%
Total revenues
1,229,000
564,890
46%
1,288,256
1,250,500
648,179
52%
2021
2022
EXPENDITURES
Budget
Jun YTD
% Bud
Audit
Budget
Jun YTD
% Bud
Current:
Salaries & benefits
757,753
293,290
39%
692,742
770,110
385,893
50%
Departmental
105,100
34,317
33%
82,655
93,100
41,462
45%
Operating
635,197
191,638
30%
515,308
599,233
238,792
40%
Professional services
154,375
24,235
16%
85,130
224,525
69,834
31%
Capital outlay
We
30,000
28,000
93%
Current
1,652,425
543,480
33%
1,375,835
1,716,968
763,971
44%
Revenue over(under)expense
(423,425)
21,410
-5%
(87,579)
(466,468)
(II5,792)
25-Al
Other financing sources (uses)
General Property Tax Levy
155,000
0%
154,534
155,000
-
0%
Investment income
-
(634)
n/a
2,817
-
(556)
o/a
Rental / Lease Pymt
638,000
634,053
99%
635,026
638,000
632,685
99%
Transfers out
(300,000)
(300,000)
100%
(300,000)
(300,000)
(300,000)
100%
Total financing sources (uses)
493,000
333,419
68%
492,377
493,000
332,129
67%
increase (decrease) in
and balance $ 69,575 $ 354,829 510% $ 404,798
CITY OF ANDOVER, MINNESOTA
Andover Community Center / YMCA Historical Comparison
2015
2016
2017
2018
2019
2020
2021
2022
2022
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Budget
Jun - YTD
Revenues:
Charges for services
lee Rental
$ 400,619
$ 405,990
$ 392,828
S 435,716
$ 442,995
$ 361,796
$ 923,856
$ 729,000
$ 332,231
Turf Rental
-
-
-
-
-
-
3,782
50,000
12,553
Track
-
-
-
-
-
301
3,950
2,500
2,634
Fieldhouse Rental
187,007
199,286
215,089
218,667
220,225
133,126
220,527
240,000
177,345
Proshop
9,258
9,412
9,247
8,606
9,680
4,394
9,606
13,000
5,883
Vending
9,279
8,588
9,182
7,470
8,427
6,148
7,763
15,000
12,558
Advertising
31,758
26,450
38,819
34,000
40,850
8,000
84, 000
63,000
20,899
Charges for services
637,921
649,726
665,165
704,459
722,177
513,765
1,154,184
1,112,500
564,103
Miscellaneous
174,788
136,552
136,149
142,768
131,286
110,781
134,072
138,000
84,076
Total revenues
812,709
786,278 '
801,314
847,227
853,563
624,546
1288,256
1,250500
648,179
Expenditures:
Current:
Salaries & benefits
439,304
451,332
481,926
501,108
533,044
503,842
692,742
770,110
385,883
Departmental
74,949
77,945
65,612
76,448
66,570
74,809
82,655
93,100
41,462
Operating
388,492
364,935
364,242
352,067
330,094
345,588
515,308
599,233
238,792
Professional services
142,602
106,381
125,034
104,076
77,818
129,261
85,130
214,525
69,834
Capital outlay
-
47,859
4,900
11,442
39,888
100,000
30,000
28,000
Current
1,045,347
1,048,452
1,041,714
1,045,141
1,047,404
1,153,500
1,375,835
1,706,968
763,971
Revenue over underexpenditures
(232,638)
(262,174)
(240,400)
(197,914)
(193,941)
(528,954)
(87,579)]
(456,468)1
(115,792)1
Other financing sources (uses)
General Property Tax Levy
-
-
-
-
-
-
154,534
155,000
-
Investment income
(1,078)
2,190
2,779
5,780
16,107
6,793
2,817
-
(556)
Rental / Lease Pymt
638,220
640,303
641,691
637,150
636,803
635,629
635,026
638,000
632,685
Transfers out
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
(300,000)
Total financing sources (uses)
337,142
342,493
344,470
342,930
352,910
342,422
492,377
493,000
332,129
Net increase (decrease) in fund balance
104,504
80,319
104,070
145,016
159,069
(186,532)
404,798
36,532
216,337
Fund balance (deficit) - January 1
(48,364)
56,140
136,459
240,529
385,545
544,614
358,082
762,880
762,880
Fund balance (deficit)- December 31
$ 56,140
$ 136,459
S 240,529
$ 385145
$ 544,614
$ 358,082
$ 76-1880
$ 799,412
$ 979217
Fund Balance Detail:
FB - Replac Res for Common Space
S 143,702
S 154,449
$ 179,283
$ 173,560
S 200,606
$ 190,067
$ 216,790
$ 241,790
$ 241,790
FB-Unassigned
(87,562)
(17,990)
61246
211,985
344,008
168,015
546,090
557,622
737,427
$ 56,140
$ 136,459
S 240,529
$ 385,545
$ 544,614
$ 358,082
S 762,880
$ 799,412
$ 979217
Debt Service Payments
2012C GO Abatement Bonds (P +1)
$ 1,214,906
$ 1,216,506
$ 1,213,731
$ 1,211,481
$ 1,208,931
$ 1,215,981
$ 1,212,631
$ 1,213,931
$ 1,213,931
2019A GO Abatement Bonds (P + 1)
-
-
-
-
590,150
819,725
1,109,755
1,109,755
11214,906
$ 1,216,506
$ 1213,731
S 1211,481
$ 1208,931
$ 1,806,131
S 2,032,356
$ 2,323,686
$ 2,323,686
Property Tax Levy
2012C GO Abatement Bonds
$ 975,632
$ 977,332
$ 974,418
$ 972,055
$ 969,378
$ 976,780
$ 973,263
$ 974,628
$ 974,628
2019A GO Abatement Bonds
-
-
-
-
-
1,001,090
976,966
1,014,065
1,014,065
Community Center Operations
155,000
155,000
155,000
$ 975,632
$ 977,332
$ 974,418
$ 972,055
$ 969378
$ 1,977870
105229
S 143,693
$ 2143,693
USER
REVENUE
Andover MN Ultimate Frisbee
$
250.00
AHS Turf
$
5,187.50
ABA - Baseball
$
3,000.00
Boreal Soccer
$
6,000.00
Andover 14AAA Baseball
$
500.00
Boreal Soccer Dragans
$
437.50
C Hagestuen Baseball ABA
$
125.00
AAA Track
$
2,625.00
Coon Rapids Baseball
$
125.00
ABA Practice - Private Rental
$
125.00
Andover Indoor Soccer Program
$
1,875.00
Turf Rental $ 20,250.00
Andover Indoor Soccer Program - Net - Registration $ 2,293.50
Drop In - Open Turf - $5 $ 885.00
Turf/Program $ 23,428.50
A N D i�P*V E R
COMMUNITY CENTER
FACILITY UPDATE
JULY-AUGUST 2022
JULY 8-7-ANDOVER FUN FEST
JULY 8 - 10 - HOMETOWN HOCKEY TOURNAMENT
JULY 11-14 - 43 HOOPS BASKETBALL CAMP
JULY 15-17- NO. IOWA JR HOCKEY TRYOUTS
JULY 21-24 - ST. CLOUD JR HOCKEY TRYOUT
JULY 28 -31 -CHIPPEWA FALLS 1R HOCKEY TRYOUT
AUG 8-12 -HOMETOWN HOCKEY DAY CAMP
AUG 12-14- MIDWEST HOCKEY AAA YOUTH HOCKEY TOURNAMENT
AUG 15- 19- HOMETOWN HOCKEY DAY CAMP
AUG 15- 18- MN TIMBERWOLVESILYNX YOUTH BASKETBALL CAMP
TRACK
TRACK CHECK IN IS REQUIRED, MONDAY-FRIDAY, 6:30AM-4 30PM.
NUMBERS BELOW REFLECT THOSE CHECKED IN DURING THESE TIMES.
JAN -184 6
FEB -1560
MARCH - 2054
APRIL - 1931
MAY-755
JUNE - 454
JULY -406
AUGUST -
FALL LEARN TO SKATE - STARTS SEPT. 18 - 7 WEEKS
xNEW THIS YEAR -ADULT SKATING LESSONS
FALL IN DOOR SOCCER - STARTS OCT 8 - 6 WEEKS
BEGINNER PICKLEBALL LESSONS- START IN OCTOBER
Ac
ACC
Usage Statistics - Account
9/1/2022 - 12/31/2022 (Sun, Mon, Tue, Wed, Thu, Fri, Sat)
Ice Arena, Sports Complex - ICE
s
• s- '11111111111111111111110
ACC Learn to Skate
s
14.00
0.82%
ACC Public Skate
34.83
2.04%
ACC Skating Party
1,00
0.06%
AHS Boys Captain's Practice
18.00
1.05%
AHS Boys Hockey
87.50
5.12%
AHS Girls Captain's Ice
8.00
0.47%
AHS Girls Hockey
109.25
6.39%
AHYHA
858.00
50.17%
AHYHA Skills
47.00
2.75%
AHYHA Tryouts
51.00
2.98%
Cutting Edge Power Skating
38.50
2.25%
D Shea Adult Hockey
17.50
1.02%
D10 Girls Prospects
1.50
0.09%
D10 Hockey
1.00
0.06%
Flex Hockey
25.50
1.49%
Hockey Finder LLC
3.00
0.18%
Hometown Girls Prep
3.00
0.18%
Hometown Tryouts
23.00
1.34%
Hometown Winter
62.75
3.67%
Hometown Youth League
16.50
0.96%
MN Elite - Jones
12.00
0.70%
MN Hockey Girls NIT
72.00
4,21%
Nelson - Adult Hockey
19.83
1.16%
Red/Black HS League
29.50
1.72%
1,710.17
Generated By FinnlySport on 7/27/2022 10:45 AM Page 1 of 1
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Park & Recreation Commission
Jason Baumunk, Streets / Parks Manager
Lee Brezinka, Finance Manager
2022 Second Quarter Financial Report
August 4, 2022
INTRODUCTION
Quarterly review of the Park Improvement Fund.
DISCUSSION
Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and
Expenditure Reports for the Park Improvement Fund as of June 30, 2022.
ACTION REOUESTED
Informational data provided and no formal action is needed.
Respectfully submitted,
City of Andover
" I �
Lee Brezinka
Attachments: Park Improvement Fund - Project Commitment Listing
Park Improvement Fund - Balance Sheet
Park Improvement Fund - Revenues
Park Improvement Fund - Expenditures
Fund Balance
Additional Revenues Anticipated
Anticipated Park Dedication Fee - Residential
Anticipated Park Dedication Fee - Commercial
Donation / Grant
Capital Projects Levy for Park Improvements
Rose Park Tower Rental
Interest
Total Funds Available
Projected Commitments
Rose Park Tower Rental balance
Pine Hills North & South - Parking Lot
Oak Bluff - Basketball Court
Annual Miscellaneous Projects
Operating Transfer Out
CITY OF ANDOVER
Park Improvement Fund
Project Commitment Listing
June 30, 2022
Budget
$ 220,000
15,000
Carryforwards/
Budget
Adjustments
61,348.46
187,000
4,245.50
10,000
-
25,000
163,143
Total Dollars Allocated for Park Projects
Park Improvement Funds Available For Future Projects:
Collected
To Date
$ 1, 238, 069.00
6,674.52
(1,423.00)
1,243,320.52
2022
Actual
14,443.25
92.25
163.143.00
$ 385,143 65,593.96 177,678.50
Actual
$ 2,084,332.66
2,084,332.66
Reserved
Amount
61,348.46
176, 802.25
9,907.75
25,000.00
273,058.46
$ 1,811,274.20
7/27/2022 2022 Park Improv 2nd Qtr
CITY OF ANDOVER
Park Improvement Fund
Balance Sheet
June 30, 2022
Assets:
Current Assets
Cash - Reserved $ 273,058.46
Cash - Unreserved 1,811,274.20
Total Cash 2,084,332.66
Interest / Tax Receivable 2,628.78
Due from Other Governments -
Total Assets ,. _ .. $ 2,086,961.44
Liabilities and Fund Balance:
Liabilities
Accounts Payable
Deferred Revenue
16978
Total Liabilities' 162.78
Fund Balance
Fund Balance 12-31-21 1,018,690.64
Excess of Revenues Over (Under) Expenditures 1,065,642.02
Total Fund Balance 2,084,332.66
Total Liabilities and Fund Balance
$ 2,084,495.44
7/27/2022 2022 Park Improv 2nd Qtr
CITY OF ANDOVER
Park Improvement Fund
Revenues
June 30, 2022
Revenues:
Prooertv Tax / Fiscal Disoarities- Current
July Tax Settlement
Dec Settlement
Accrual
Subtotal
54365 - Park Dedication Fees
4660 - 175th Ave NW
Andover Crossings - Apartments
Andover Crossings - Senior Living
Shadowbrook North
Meadows of Petersen Farms
Fields of Winslow Cove
Subtotal
56910 - Interest Income
1 st Qtr
2nd Qtr
3rd & 4th Qtr
Subtotal
58105 - Rental
Verizon Tower Rental - Rose Park
Subtotal
Miscellaneous
Budget
$ (1,423.00)
$ 15,000.00 (1,423.00)
4,400.00
720,900.00
153, 792.00
24,325.00
72,975.00
261,677.00
$ 220,000.00 1,238,069.00
6,674.52
Subtotal $ - -
Total Revenues $ 235,000.00 $ 1,243,320.52
7/27/2022 2022 Park Improv 2nd Qtr
CITY OF ANDOVER
Park Improvement Fund
Expenditures
June 30, 2022
Expenditures: Budget
61020 - Supplies - Operating $ 25,000.00
Subtotal
63005 - Professional Services
WSB - Pine Hills N & S - Parking Lot 14,351.00
Subtotal 14,351.00
63010 - Contractual Services 197,000.00
Subtotal -
63015 - Publishing
ECM - Oak Bluff - Basketball Court 92.25
ECM - Pine Hills N & S - Parking Lot 92.25
184.50
67101 -Operating Transfer Out 163,143.00 163,143.00
u._=. _ n_
Total Expenditures'' 385,143.00' 177,678.50
Revenues Over Expenditures;;' _ (150,143.00) $ 1,065,642.02
Miscellaneous Projects
7/27/2022 2022 Park Improv 2nd Qtr
DATE: July 5, 2022
TO: City of Andover, Parks Department
6 FROM: Laura Landes
Anoka County Sheriff's Office
SUBJECT: Andover Park Activity Quarterly Report
April 1 — June 30, 2022
The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park
activity for the 2nd quarter.
Date: Time: Location: Case Number:
04.07 12:53 am Red Oaks West 22070757
A caller reported people at the park playing basketball. The deputy arrived and spoke with the three
juveniles. They we advised the park closed at 10 pm. They understood and left.
04.19 6:14 pm Sunshine Park 22080278
Deputies responded to the location on an assault that had just occurred. Deputies arrived and located
the victim and his father. The suspects had fled the location. Deputies attempted to locate them but
neither returned home. The investigation is on -going and the victim was advised on how to get a
restraining order.
04.26 2:49 pm Sunshine Park 22085084
Deputies responded to the location on a robbery and assault that had just occurred. Deputies arrived
and located the victim who declined medical attention. The victim eventually provided a statement of
the incident. Multiple juveniles that were involved were located and detained. Two suspects were
identified and will be charged. All juveniles were released to parents.
04.29 6:37 pm Wild Iris 22087675
A purse was stolen from an unlocked vehicle at the park. A follow-up reported stated that over
$25000 was stolen from the victim's bank accounts.
04.30 8:47 pm Pine Hills North 22088444
A caller reported a vehicle driving recklessly on a soccer field. The deputies arrived and located the
suspect vehicle. The occupants admitted to driving on the field. The parent of the juvenile who was
driving was contacted. The city was contacted for the value of the damage that was caused for
charging.
05.05 11:12 pm Station North 22092565
A caller reported seeing a child's bike and due to the time of the night, thought it suspicious. The
deputy located the bike and checked the area. The bike had a flat tire. Nothing suspicious.
05.06 9:45 am Pine Hills North 22092831
A resident reported some damage to the football field at the park. The deputy went and took photos
and contacted the city about any available video footage. The cameras were not working at the time.
05.07 11:40 am Hidden Creek North 22093857
A caller reported a suspicious male taking pictures of a child. The deputy was able to locate the male
and speak with his mother. The mother stated she would talk to her son about the situation. She was
advised to call if she needed help.
05.15 8:15 pm Sunshine Park 22101372
A deputy was dispatched to the skatepark for a report of juveniles on motorized dirt bikes using the
ramps, possibly causing damage. When the deputy arrived, the two juveniles fled the area. No
damage was seen on the ramps and the juveniles were not located.
05.15 8:23 pm Oak Bluff 22101382
A caller reported a portable toilet was on fire. The deputy arrived and it was fully engulfed. Andover
Fire responded and extinguished the flames.
05.17 2:42 pm Sunshine Park 22102821
A female reported a disorderly incident that occurred at the park. She stated she was there doing
paperwork when a group of juveniles were driving fast in the parking lot and she told them to slow
down. They called her a dumbass. She thought this was unacceptable and wanted to report the
incident.
05.21 12:57 pm Sunshine Park 22106183
A caller reported juveniles vandalizing the skate park. The deputy arrived and spoke with three kids
who admitted to using a bingo dauber to draw pictures on the skate ramps. The deputy took the
dauber and the juveniles were given a verbal warning.
05.26 6:42 pm Hidden Creek East 22110561
A caller reported a dog at large in the park. The deputy located the dog and determined it lived
nearby. The dog was brought home. A verbal warning was given to the owners.
05.22 9:44 am Pine Hills North 22106904
A resident reported damage to the soccer field caused by a vehicle. No suspects or vehicle
description.
06.12 1:37 am Sunshine Park 22125101
A deputy was called because a driver hit a light pole at the location. The deputy arrived and the
driver stated she had fallen asleep at the wheel. The driver was transported to the hospital and the
vehicle was towed.
06.16 11:35 pm Prairie Knoll 22129272
A caller reported people in the park being loud and disturbing. The deputy arrived and made contact
with five juveniles. They stated they did not realize the park ever closes. They were asked to leave
and complied.
06.25 8:54 pm Shadowbrook East 22137385
A caller reported a suspicious male at the park; possibly with an open bottle. The deputy arrived and
made contact with the male. He was eating his dinner and drinking an apple juice.
06.26 11:05 am Hawk Ridge 22137809
A caller reported people from the soccer tournament are blocking driveways and parking too close to
stop signs. The caller was advised that we were aware of the situation and working with the
coordinators of the tournament to ensure everyone is safe and parking within ordinance.
cc: Commander Lenzmeier
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer
FROM: Jason Baumunk, Parks & Streets Operations Manager
SUBJECT: 8.Outstanding Items
DATE: August 4th, 2022
Current items as of 07/28/22
COMPLETED PROJECTS
• Rose Park Playground Improvements (2022) — Project has been completed. Parks Department
Staff did the installation. There was light rain the morning of the Community Build and only a
couple volunteers showed up, so they had to cancel the build. Commitment level was low going
into the build even before the forecasted rain. Staff finished the build the following week.
ON -GOING PROJECTS —
• Prairie Knoll Park Playground Improvements (2022) — Due to lack of volunteers the
Community Build scheduled for July 30t' was canceled. Parks Department Staff will have the
equipment installed by the end of July with the wood fiber mulch installed the following week.
• Strootman Park (2022) — Final design was approved, and equipment has been ordered. We are
expecting a install date in late August. The head of the neighborhood group has been contacted
about the build.
• Prairie Knoll Hockey Rink Replacement — Staff removed the boards and asphalt from the rink
earlier this summer. Plans were made and materials are ordered for the rebuild of the rink. Staff
will start the build later this month.
ON -HOLD PROJECTS —
• Bike Youth/Trail — No updates currently.
UPDATES FROM PREVIOUS MEETINGS
• Movie in the Park — Scheduled for August 261h, 2022 — The movie Encanto will be shown. We are
starting increased advertising on social media, flyers and posters at the Community Center, and our
mobile sign trailer will be utilized as we get closer to the event.
• SilverCrest Development — Item was recently presented at the Planning and Zoning meeting and
will be presented again at the City Council meeting August 4t" after the Park & Recreation meeting.
• Playground Replacement Cost Study — Staff is currently working on an average total cost of
playground replacements over the last five years. This is from direction given at the joint City
Council and Park & Recreation Commission meeting to determine budgeting for future replacements
with rising costs of equipment and materials. Total costs include equipment, concrete, boarder
replacement as needed, wood fiber mulch, size of playground and any other costs associated with
replacement.
OTHER ITEMS OF INTEREST —
• Update of Pedestrian Trails:
❖ 2023 -- Kelsey Round Lake Park Trail. The DNR application for funding the
boardwalk replacement has been approved. The funding will be available for 2023
to complete this project
4-Trail Segment 1 - Crosstown Boulevard to 159th Ave. Engineering staff is currently
working through the details of this project that it set to happen in 2023. This trail
was planned to connect from Xeon and Crosstown Blvd. to 1591h Ave and
Crosstown Blvd. Council direction is to build the trail on the south side of
Crosstown Blvd from Bluebird St to Prairie Rd, then north up Crosstown Blvd on
the east side to 1591h Ave. Due to the size and complexity of project, design work
has started early.
❖ Coon Creek Restoration Project —Work has started back up again to finish up some
items and complete the restoration.
Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility —
Staff is scheduling the August 18th meeting at Prairie Knoll Park. This park will see the new
playground equipment installed by then. It does have a shelter with tables to meet at. The building
is on the 2023 CIP for evaluation and design for remodel/replacement.
If you have any questions or comments regarding any of the items mentioned above or any items relating
to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz at the City. Staff recommends
the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to
discussions of various projects the City Council has been working on or is considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
Weekly Parks Maintenance Update
07/08/2022
• Trash and recycling at all locations was serviced.
• Mowing continues to be a full schedule.
• All the Fun Fest Event site and surrounding areas were prepared for the event. Including, mowing,
weed whipping the entire site, mulching all landscaping, trimming plantings and shrubs, and any
other items necessary to make the site look good for the event.
07/26/2022
• Trash and recycling at all locations was serviced.
• Mowing has slowed down considerably.
• 3 of our 4 large capacity mowers were down this week with a variety of issues.
• Prairie Knoll playground was removed, site prepped, and the new playground installed.
• Plans and material quotes were worked on for the Prairie Knoll hockey rink replacement.
Respectfully subm' ted,
Jason Baumunk
Attachments: Movie in the Park Flyer. (Side Pocket)
Projected Sources of Revenue
Park Dedication Fee - Residential Units
Park Dedication Fee - Residential ($4,806/unit)
less: Contribution to Comm Ctr Expan '
Donation / Contribution
Capital Projects Levy - Park Improvements
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
Estimate
2022 2023 2024
2027 TOTALS
50
25
25 25
25
$ 1,241,500 $ 240,300
$ 120,150
$ 120,150 $ 120,150
$ 120,150 $ 1,962,400
(163,143) (200,000)
(200,000)
(59,107) -
- (622,250)
- -
25,000
- -
- 25,000
15,000 15,000
15,000
15,000 15,000
15,000 90,000
Total Revenues Available 1,093,357 55,300 (39,850) 76,043 135,150 135,150 1,455,150
Projected Commitments
Pine Hills North - Phase II Parking Lot 120,000
Pine Hills South - Parking Lot 67,000
Oak Bluff - New Basketball Court 10,000
Prairie Knoll Park - Warming House Expansion/Replacement
Hidden Creek North - Medium Shelter
Lunds North - Playground Equipment
Pine Hills North - Multipurpose Building
Park at Fields of Winslow Cove
Kelsey Round Lake Park - Design Shelter w/ Bathrooms
Zone C Projects - TBD
Zone A Projects - TBD
Annual Miscellaneous Projects
Total Commitments
Revenues Over (Under) Expenditures
50,000
40,000
50,000
50,000
25,000 25,000
150,000
350,000
25,000
150,000
50,000
150,000
150,000
25,000 25,000 25,000
120,000
67,000
10,000
200,000
40,000
50,000
400,000
150,000
50,000
150,000
150,000
150,000
222,000 215,000 525,000 225,000 175,000 175,000 1,537,000
871,357 (159,700) (564,850) (148,957) (39,850) (39,850)
Fund Balance as of December 31, 2021 1,018,691
Fund Balance Brought Forward 1,890,048 1,730,348 1,165,498 1,016,541 976,691
Ending Fund Balance* $ 1,890,048 $ 1,730,348 $ 1,165,498 $ 1,016,541 $ 976,691 $ 936,841
* Based on 50% of previous year's estimated park dedication w/ a reconciliation of two years prior.
*"Target - $50,000 to create a contingency for any project overages.
Dedicated Funds Available for: Community Center Contribution $1m $ 175,146 2020
Rose Park - tower rental fee $ 61,348 202,604 2021
PARK AND RECREATION COMMISSION MEETING — JUNE 16, 2022
MINUTES
The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called
to order by Chairperson Lindahl on June 16, 2022 7:00 p.m., at the Andover City Hall, 1685
Crosstown Boulevard NW, Andover, Minnesota.
Commissioners Present: Chairperson Jim Lindahl, Commissioners Kristin Lackie,
Sophia Newton, Tracy Strombeck, Reuben Ustimchuck, and
Jake Widmyer
Commissioners Absent: Shane Stenzel
Also Present: Parks & Streets Operations Manager, Jason Baumunk
RESIDENT FORUM
No one appeared before the Commission.
APPROVAL OF MINUTES
May 19, 2022 Regular Meeting
Motion by Strombeck, seconded by Widmyer, to approve the May 19, 2022 Regular Meeting
minutes as presented. Motion passed 5 ayes, 1 present (Newton), 1 absent (Stenzel).
APPROVAL OFAGENDA
Motion by Strombeck, seconded by Newton, to approve the agenda as presented. Motion passed
unanimously.
ANDOVER FOOTBALL — PRAIRIE KNOLL WARMING HOUSE DISCUSSION
The Park and Recreation Commission is requested to discuss an expansion of Prairie Knoll
warming house and hear a presentation from Andover Football. Parks and Streets Operations
Regular Andover Park & Recreation Commission Meeting
Minutes —June 16, 2022
Page 2
Manager Baumunk stated Andover Football is having difficulty getting estimates on the cost of
an expansion because they do not have access to City information. He stated the City will take
the lead on the project and Andover Football will commit funds for the expansion.
BOREAL FUTBALL CLUB — PINE HILLS NORTH BUILDING DISCUSSION
The Parks and Recreation Commission is requested to receive a presentation from Boreal
Futball Club and discuss a building at Pine Hills North. Parks and Streets Operations Manager
Baumunk stated there is a need for storage at Pine Hills North for the City and the club. Mr.
Baumunk stated there is no need for concessions.
Chris Randall, with Boreal Futball Club, came forward and stated Pine Hills North is considered
a home field for the club. Mr. Randall stated the club is committed to $5000 a year for five years
for the parking lot. He stated the club will commit $25,000 to the building at Pine Hills North
for storage. Mr. Baumunk stated the building will consist of storage and restrooms.
RECOMMEND 2023-2027 PARK CAPITAL IMPROVEMENT PLAN
The Park and Recreation Commission is requested to review the Park Capital Improvement Plan
and make a recommendation to City Council. Parks and Streets Operations Manager Baumunk
presented the updated plan. He would like to have a building and shelter in the plan for Prairie
Knoll, Pine Hills North, and Kelsey Park. Mr. Baumunk stated the building and shelter can be
the same design at each park. He stated the design for the building and shelters at Prairie Knoll
and Pine Hills north would be completed in 2023 and construction in 2024. Mr. Baumunk stated
design for the building at Kelsey is slated for 2025.
Commissioner Lackie asked if the shelters would be able to be reserved by the community. Mr.
Baumunk stated they would be available for rental. Commissioner Lackie asked if the product
would be hardy and last longer than the gazebo. Mr. Baumunk stated the gazebo is a wooden
structure and the new shelters would be a hardy structure.
Commissioner Strombeck asked if the three tiered roof is more expensive than a gabled roof.
Mr. Baumunk stated it is more expensive and the photos he provided are examples.
Commissioner Strombeck asked what kind of park is going into Fields of Winslow Cove. Mr.
Baumunk stated it will be a neighborhood park.
Commissioner Newton commented that she likes the idea of the shelters being available to the
public. Mr. Baumunk stated the City gets calls on what spaces are available for rent and the
shelters are needed.
Chris Randall, Boreal Futball Club, came forward and stated they plan on having tournaments
in the City and a shelter would be outstanding.
Commissioner Newton asked if it made sense to design the Kelsey restroom building if
construction wasn't on the CIP. Mr. Baumunk replied having a design will give the City the
cost of construction. Chairperson Lindahl stated it will also open the door to funding from the
State.
Regular Andover Park & Recreation Commission Meeting
Minutes — June 16, 2022
Page 3
Motion by Widmyer, seconded by Newton to recommend approval of the 2023-2027 Park
Capital Improvement Plan as presented by staff. Motion passed unanimously.
OUTSTANDING ITEMS
1. Completed Projects: Community Garden and ASN pitching mounds
2. On -going Projects: Rose Park Community Build is set for Saturday, June 25. Prairie
Knoll playground will be replaced July 30 with a community build.
3. On -Hold Projects:
4. Updates from Previous Meetings:
• Movie in the Park scheduled for August 26, 2022. Movie fee is $425. The
Commission will advertise at Andover Fun Fest.
5. Other Items of Interest:
• Schedule August 4, 2022 meeting at Prairie Knoll Park. Joint meeting with the
City Council on June 28.
• Sunshine Park fencing was replaced.
6. Parks Maintenance Update: presented in the staff report.
CHAIR'S REPORT
Commissioner Widmyer asked if the next meeting will start at 6:00 p.m. Mr. Baumunk stated
the meetings will begin at 6:00 p.m. starting in July.
Chairperson Lindahl requested a signup sheet for the Commission's table at Fun Fest.
ADJOURNMENT
Motion by Newton, seconded by Strombeck, to adjourn the meeting at 7:33 p.m. Motion
passed unanimously.
Respectfully Submitted,
Shari Kunza, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
4C)NtIE
N1 HT IN TH P R
Friday, August 26
at Dusk
Sunshine Park
1900 Crosstown Dlvd. NW
Andover, MN
Bring the family and friends, blanket,
Lawn chairs, beverages, and popcorn
or snacks for the fun evening movie
Watching event. Alcohol and Tobacco
are not allowed in City Parks
C)NfIE
NIGHT IN THE PARK
Friday, August 26
at Dusk
Sunshine Park
1900 Crosstown OLvd. NW
Andover, MN
Bring the family and friends, blanket,
Lawn chairs, beverages, and popcorn
or snacks for the fun evening movie
watching event. Alcohol and Tobacco
are not allowed in City Parks