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HomeMy WebLinkAboutJanuary 5, 1999 0 0 ,~ CITY of ANDOVER 0 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER. MINNESOTA 55304 · (612) 755-5100 Economic Development Authority Meeting - Tuesday, January 5, 1999 agenda Call to Order - 6:00 PM Approval of Minutes minutes Discussion Items 1. Approve Official Depositories and Banks depositories 2. Approve Resolution Appointing Officers ofthe EDA officer 3. Bunker Lake Boulevard Reconstruction Presentation/98-17/Landscaping ord9817 4. Other Business í·" U Adjournment ./ " '-.../ 0 0 '~ CITY of ANDOVER ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING JANUARY 5, 1999 - MINUTES A Meeting of the Andover Economic Development Authority was called to order by Mayor Jack McKelvey onJanuary 5,1999,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Councilmembers Don Jacobson, Julie Johnson, Mike Knight (arrived at 6:08 p.m.), Ken Orttel; Resident members Bill Hupp and Robert Nowak Absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others /, SWEARING IN OF COUNCILMEMBERS U Attorney Hawkins administered the oath of office to Mayor McKelvey and Councilmembers Don Jacobson and Julie Johnson. APPROVAL OF MINUTES December 15, 1998: Correct as written. Motion by Orttel, Seconded by Hupp, to approve as written. Motion carried on a 3- Yes, 3-Present (Jacobson, Johnson, Nowak), I-Absent (Knight) vote. APPROVE OFFICIAL DEPOSITORIES AND BANKS Motion by Jacobson, Seconded by Johnson, approval of Item No.1. (Resolution EDA 001-98 designating depositories of Economic Development Authority Funds) Motion carried on a 6-Yes, I-Absent (Knight) vote. APPROVE RESOLUTION APPOINTING OFFICERS OF THE EDA Ü The EDA generally agreed to the following appointments: President - Jack McKelvey; Vice President - KenOrttel; Secretary - Mike Knight; Treasurer - Don Jacobson; Assistant Treasurer- Julie Johnson. ü 0 , Andover Economic Development Authority Meeting \ Minutes - January 5, 1999 , ) / Page 2 (Resolution Appointing Officers of the EDA, Continued) Motion by Orttel, Seconded by Jacobson, approval of the nominations for executive office. Motion carried on a 6- Yes, I-Absent (Knight) vote. (R. 00 éJ- 91) BUNKER LAKE BOULEVARD RECONSTRUCTION PRESENTATION/IP98-17/ LANDSCAPING (Councilmember Knight arrived at this time, 6:08 p.m.) Craig Churchward, Todd Blank and Veronica Anderson of Short Elliot Hendrickson, Inc., presented the potential options for the landscaping portion of the reconstruction project of Bunker Lake Boulevard. Mr. Churchward explained he and other representatives of the City met with the members of the County Highway Department regarding their policy on landscaping the medians and boulevards. While the county would generally prefer no landscaping, they do have guidelines for shrubs and other plantings. It was his understanding from the information faxed to him by the " county that the height of the plantings in the medians could be no higher than 18 inches. He , / presented a landscaping plan based on that guideline. They might be able to color the crosswalks, but the county is not interested in using other types of material for them. They are suggesting a mixture of plantings and flowers on the islands to complement the economic development activities in the Andover Station project. About 50 percent of the materials would be outside of the Andover Station area. No trees are allowed in the county right of way, but trees will work along the trail. They are also looking at pavers, colored concrete, etc., to establish an area unique within the City of Andover. They will investigate having plantings on the north side of the road. The EDA discussed the county's policy on the height of the plantings. According to the information given to the EDA, it was felt the county allows 30-inch plantings, which would provide greater flexibility in the landscaping materials. Mr. Churchward also noted with the larger the plantings, the more they can be spaced, which will reduce the cost. He stated a concern of the county is the cost of maintenance and weeds growing between the pavers. It has been their experience that there are no extra problems with weeds other than what is found on a typical sidewalk if there is an adequate spraying policy. He also noted that typically they recommend the plantings actually be done the subsequent planting season to the project. He was not sure if the county follows those guidelines. Another way to reduce the cost is to use bare-root materials. Mr. Erickson stated the idea has been that the maintenance along the Andover Station area for landscaping on Bunker Lake Boulevard and on Jay Street would be paid for by the association of that development. Mr. Churchward stated they have not done an analysis of the costs for the landscaping portion of the " project but estimated it would be between $200,000 and $400,000 for material and labor. There is '- / a lot of flexibility in that number. The county is requiring any landscaped area be irrigated. About 60 percent of the project is in front of Andover Station. The other 40 percent is the area west but (J l) Andover Economic Development Authority Meeting \.. ) Minutes - January 5, 1999 Page 3 (Bunker Lake Boulevard Reconstruction Presentation/IP98-17/Landscaping, Continued) would have less plantings in some of the median areas. He estimated about $12,000 for tree plantings along the trail in front of Andover Station. Mr. Fursman stated the landscaping for the entire road would be eligible for TIF funds if so chosen by the EDA. Mr. Erickson stated state aid funding may also pay for the difference between the concrete surfacing and the paver. The county will pay for the cost of constructing the median. Anything above that cost would have to be paid for by the EDA or City. Councilmember Jacobson wondered if the $300,000, or possibly much more, for plantings on a road is money that could be better spend elsewhere for the benefit of the residents. He needs to be convinced that that is an appropriate use of funds. Councilmember Ortte1 stated he has pushed for this type of decor on the project to soften the county road. Also, he felt the City owes it to those businesses who will come to the Andover Station to dress it up. He's noticed that those businesses that are successful are the ones that are more aesthetically pleasing. The more stark looking projects seem to be the ones to go under first. He would like to see 30-inch plantings. Mr. Hupp agreed, thinking an alternate would be to include brick pavers. He felt there are several options to consider and also felt that some effort should be made to obtain some funding through the county. He felt the . ", City has to do what it takes to make the area more appealing. In the long run that will mean extra I revenue being generated, and it does become cost effective. '--./ Mr. Churchward stated lighting along the trail was included for the section past Andover Station. After some discussion, the EDA felt that lighting should be included all along the trail. They also suggested that a feasibility study be done to determine the costs of plantings in the medians, separating the cost for the landscaping along Andover Station and the rest of the project, lighting and tree plantings. An estimated maintenance cost is also needed, separated between the area in front of Andover Station and the rest of the project. A preference would be to have the county delineate the crosswalks with a different color. They also asked for a financial update on the TIF fund. Mr. Churchward stated a feasibility report could be done for the next meeting in two weeks. Motion by Orttel, Seconded by Jacobson, to authorize a feasibility report based on the plan. (Resolution EDA 00~-99) Motion carried unanimously. .3 OTHER BUSINESS The EDA discussed the proposed TIF contribution toward the Grey Oaks project. That would be one of the vehicles that can be used to ensure the project will be for senior citizens. Councilmember Orttel wondered if the EDA could either finance the buildings or contribute toward the infrastructure and then apply the criteria over the entire property. Mr. Fursman noted the criteria would only apply '\ as long as the TIP district remained. Once the TIF is taken off, the age-restriction cannot be '- _/ enforced. The research done by the bond counsel found a way of allowing the same type of restrictions without public funds if the developer has some program approved by the state or federal governments. No decision was made at this time. 0 l) r Andover Economic Development Authority Meeting , Minutes - January 5, 1999 \. ) Page 4 Motion by Jacobson, Seconded by Hupp, to adjourn. Motion carried unanimously. The meeting adjourned at 6:55 p.m. Respectfully submitted, "'\\~u-~2~~ Marcella A. Peach Recording Secretary \ ., ¡ \ ., - /