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HomeMy WebLinkAboutMay 20, 1999 · 0 0 ( ·'-ì CITY of ANDOVER , _/ Economic Development Authority Meeting - Thursday, May 20, 1999 Call to Order - 6:00 PM 1. Approve Minutes - May 4, 1999 6:00 - 7:00 2. Review and Discuss Master PlanlNorth Bunker Lake Commercial Park 7:00 - 8:15 3. Interview DLR GrouplFrauenshuh/Dahlgren, Shardlow, Uban 8:15 - 9:30 4. Interview Ryan Companies/Town Planning Collaborative ~:-= 5. Status of Andover Commercial Park (phase II) Site Gradingl97-2 / --.., / i ) 6. Approve Change Order #2/97-2/Andover Commercial Park (Phase II) Site Grading \..\_j 7. Other Business Adjournment ,C) 0 () CITY of ANDOVER /--", V Andover Economic Development Authority Meeting May 20,1999 - Minutes A meeting of the Andover Economic Development Authority was called to order by President Jack McKelvey at 6: 11 pm, Thursday, May 20, 1999 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN. Commissioners Present: Bill Hupp, Don Jacobson, Julie Johnson, Ken Ortlel Commissioners Absent: Mike Knight, Robert Nowak Also Present: Scott Erickson, City Engineer Richard Fursman, City Administrator John Hinzman, City Planner Dave Almgren, Building Official Approval of Minutes - May 4, 1999 MOTION by Johnson, seconded by o rtle I to approve the minutes of May 4, 1999 as presented. Motion carried on a 5-yes, 2-absent (Knight, Nowak) vote. Status of Andover Commercial Park (Phase II) Site Grading/97-2 , '\ 0 Scott Erickson explained that he has met a number of times with E & H Earthmovers, the grading contractor on this project, regarding the amount of work and costs associated with the project. There are essentially two areas where the contractor has indicated that his costs have exceeded the scope of the contract. The first is the ability to separate debris as indicated in the contract. Rather than separate the debris, the material was excavated and removed to a landfill. The contractor indicated that the separation process would have been difficult with the way the material was intermixed and he had requested that he would want to be paid for this work under a miscellaneous debris item in the contract. This item was bid at $40 per cubic yard and was not intended to be used for this amount or volume of work. It would have resulted in 2-3 times the actual cost of the work performed. Mr. Erickson found it reasonable to recommend payment of the contract for the actual cost to dispose of the material with appropriate overhead and profit added. This resulted in change order #2 which is on tonight's agenda. Mr. Erickson noted that the second item is that the contractor has indicated that the costs associated with screening the excavated debris material were much more expensive then he had indicated and that the contract was not clear in regard to this requirement. He has evaluated the concept of determining what 0 the actual cost has been to perform the cleanup work for this project. All of the contractor's daily records of equipment and person hour breakdowns for the project, along with a complete list of the contractor's expense receipts have been 0 0 '\ EDA Meeting - May 20,1999 \j Minutes - Page 2 received. Mr. Erickson applied standard equipment rates and hourly charges to his records and has provided a reasonable determination of what the work performed actually costs. Using this philosophy, the estimated project cost is as follows: Amount of work completed (does not include overhead and profit: $869,821.40; Overhead and profit: $65,236; Estimated amount of work remaining: $288,800. This amounts to a total estimated project cost of $1,223,856. Mr. Erickson noted that the estimated cost to complete the project, using the contract provisions is $1,100,000 and the contractor has estimated that his project expense is $1,300,000. The budgeted amount of the Andover Station grading is $1,184,139. The commissioners generally agreed that the estimate of $1,223,856 is reasonable and is the amount that should be paid. MOTION by Jacobson, seconded by Orttel that we offer up to $1,223,856, plus or minus a small amount to finish the contract. Motion carried on a 5-yes, 2- absent (Knight, Nowak) vote. Review and Discuss Master Plan/North Bunker Lake Commercia! Park .' , i ...-/ David Hyde, Leonard Parker & Associates - presented drawings of the. master plans for the North Bunker Lake Commercial Park, noting that they had·to work around the !andfill along the north side and the electrical substation in the corner. Dave Carlberg noted that staff asked them to incorporate the Anoka Auto Wrecking site into the plan and the moving of the electrical substation. David Hyde explained that there is a 200 foot setback from the landfill where no structures can be located, so that is where they have proposed the ice rinks be situated. The southern part of the site becomes a commercial area with entertainment uses such as a bowling alley. The southeast corner would be a day use retail or commercial and at night the parking lot could be used for the night activities. On the east side they looked at going into more of the big box retail. Moving northward smaller retail and commercial businesses are proposed. A mix of first story retail with offices above are indicated on the northwest side. Mr. Hyde indicated that they wanted to keep high volume traffic to the south. There is a natural buffer from the residential area on the west side of the property. Commissioner Orttel noted that the sliding hill will only be used in the winter and / '\ perhaps it should be moved so the ballfields are not so close to the residences. '- j 0 0 EDA Meeting - May 20, 1999 '\ Minutes - Page 3 \. ) Mr. Hyde noted that they were going to have the warming house and concessions in the same building; however, they decided to split them. They wanted to tie all of the activities into a bicycle path and the southern development. Next to the sliding hill is the open ice skating, warming house, hockey rinks and concessions for the ballfields. There is also a 50x60 skateboard area proposed. The configuration of the sliding hill is asymmetrical. On the west side of the hill they have put an amphitheater where people could sit. Commissioner Ortlel expressed concern about mixing children with commercial areas. Commissioner Jacobson asked if the skateboarding facility could be moved closer to Hanson Boulevard since it is only a summer activity. Concern about creating an area for vandalism and burglary was expressed. Dave Carlberg noted that the city is talking about putting a slab of concrete under the hockey rink so that it can be used in the summer for roller hockey. Discussion centered on the location of the sliding hill and ballfields with the Commissioners generally agreeing that the sliding hill should go on the northwest corner and only have two ballfields rather than four. \.- j Approve Change Order #2/97-2/Andover Commercial Park (Phase II) Site Grading MOTION by Ortlel, seconded by Jacobson to move Item #6, Change Order #2 for site grading in the Andover Commercial Park (Phase II). Motion carried on a 5-yes, 2-absent (Knight, Nowak) vote. Presentation/DLR Group/ /Dahlgren, Shard/ow & Uban Dave Carlberg introduced the following: Colleen Nelson, DLR Group; Chris Gibb, DLR Group; Bob Felder, DLR Group; John Uban, Dahlgren, Shardlow & Uban. Chris Gibb explained that they feel the project would be more successful if the EDA would consider all of the pieces as a big master plan rather then only looking at one piece at a time. In order to make sure that the uses can all work it would be best to look at the big picture. He didn't know if the city can create the image they are looking for without doing all of the properties as one entity. , \ J 0 0 EDA Meeting - May 20, 1999 , Minutes - Page 4 ... . > ) Commissioner Jacobson asked if they are suggesting that a part of the project contain some type of housing, such as townhomes. Mr. Gibb didn't feel that housing would be appropriate as it would need to be a more highly density housing development. John Uban felt that it may have been better to create an interior main street than to permit the eastern portion of this property to be developed as it is. He also felt that a master plan should be created as people need to see the full program before they commit to building. Mr. Uban then presented examples of different areas they have worked on in Excelsior, Maple Grove and Burnsville. Mr. Gibb felt that a lot of people could be drawn to the area but to make it successful the city should look at more than just this property. If the properties to the north, northeast and east were combined with this property, you would be better able to look at the big picture. Ms. Nelson noted that their firm could help by doing a market analysis to see what businesses would be appropriate for this development. .~ The commissioners thanked the representatives for their presentation. ..._~J Presentation/Ryan Companies/Town Planning Collaborative The following were present: Rick Collins, Ryan Companies; Rebecca Yanisch, Ryan Companies; Tom Palmquist, Ryan Companies; Michael Landers, Town Planning Collaborative. Rebecca Yanisch reviewed two projects that she was involved with, the first being The Quarry in northeast Minneapolis which was set up in 1976 as a ; redevelopment area. She then reviewed the John Deere Commons in Moline, Illinois. , ! Michael Landers stated that they are a four year old community development ! firm and are in the business of organizing projects such as this one. They attempt to create a network that will connect all of the different components of a town center. He reviewed a project in St. Louis Park that he is involved with and then presented a sketch of what they propose for Andover. He noted that they have moved the lake to the north and proposed two separate buildings for the ! restaurants next to the theater with a pedestrian walkway between them. I / \ I ....-j 0 (J EDA Meeting - May 20,1999 \ Minutes - Page 5 I.. i Commissioner Jacobson asked if housing should be a part of this development. Mr. Landers stated that there could be some housing but they don't show any on the plan. They do think housing is an appropriate use in a town center. Tom Palmquist, Ryan Companies stated that the west edge of the site is proposed for retail development (approximately 94,000 square feet) and the focal point of the site would be a grocer. They have done a lot of development in the upper midwest including The Quarry project which includes a Leann Chin's, Brueggers Bagels and Caribou Coffee. This area will serve the community, not people from 7 miles away. Commissioner Orttel asked how their plan would change if they were also doing our northern site. Mr. Collins didn't think that it would change a lot as this is going to take place over a period of time, with several phases. He explained that they are a development/construction company and their objective would be to own a large portion of this property. The commission thanked the representatives for their presentation. The Commission discussed the two firms, noting that one group is ready to go \'. / and the other is still in the planning stage. Motion by Jacobson, seconded by Johnson that we authorize staff and the city attorney to create a development agreement for the EDA to work with Ryan Companies. Motion carried on a 5-yes, 2-absent (Knight, Nowak) vote. Motion by Jacobson, seconded by Johnson to adjourn. Motion carried. Meeting adjourned at 10:00 pm. Respectfully submitted, U d.¿¿ Vicki Volk Acting Recording Secretary .,- ., \. j