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HomeMy WebLinkAboutDecember 18, 2001 , ì ' \ - U \_J CITY OF ANDOVER - . ') 1685 CROSSTOWN BOULEY ARD N.W. . AND OYER, MINNESOTA 55304. (763) 755·5100 , J FAX (763) 755-8923 . WWW.CI.ANDOYER.MN.US Economic Development Authority Meeting - Tuesday, December 18, 2001 Preliminary Agenda - Subject to Change Call to Order - 5:45 p.m. 1. Agenda Approval 2. Approval of Minutes (10/2/01) Discussion Items -- 3. Approve 2002 EDA Budget 4. ApproveRevised Contract with Advance Resources \ 5. . Approve Andover Station Documents ! , a. Andover Station Design Standards "'--~ b. Covenants, Conditions and Restrictions c; By-Laws of Andover Station Owners Association d. Articles of Incorporation of Andover Station Owners Association 6. Update on United Properties Development Progress/Andover Station 7. Update on WDE Commercial Development Proposal 8. . WDE SiteIPotential Location ofRecreationàl Facility -Discussion 9. Strip Mall DevelopmentProposallWDE Site - Presentation 10. Authorize Metro North Publicátion Advertisement Adjournment \ ,_/ ) () (J a/ìUfJCLL-t:i-/ t-~-O~ :~ CITY of ANDOVER ANDOVER ECONOMIC DEVELOPMENT AUTHORITYMEETING DECEMBER 18, 20.01 - MINUTES A Meeting of the Andover Economic Development Authority was called to order by Acting President Ken Orttel, December 18, 2001, 5:45 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Commissioners Don Jacobson, Mike Knight, voting resident members Terri Hokanson and Robert Nowak, and non-voting resident member Edward Schultz. Commissioner Julie Trude arrived at 5:55 p.m. and President Gamache arrived at 6:48 p.m. Absent: Non-voting resident member Fred Larsen Also present: Executive Director, John Erar Finance Director, Jim Dickinson City Engineer, Scott Erickson CJ City Attorney, William Hawkins Others AGENDA APPROVAL Motion by Jacobson, Seconded by Nowak, to approve the Agenda as presented. Motion carried on a 5-Yes, 2-Absent (Gamache, Trude) vote. APPROVAL OF MINUTES October 2, 2001: Correct as written. Motion by Nowak, Seconded by Orttel, to approve of the Minutes as written. Motion carried on a 2-Yes, 2-Absent (Gamache, Trude), 3 Present (Jacobson, Knight, Hokanson) vote. APPROVE 20.0.2 EDA BUDGET Mr. Erar presented the 2002 EDA Budget noting the proposed expenditures will allow the Board to conduct a variety of economic development activities. Staff recommended approval of the 0 proposed 2002 EDA Budget with total revenues projected at $137,378, total expenditures projected at $138,728, and a fund balance projected at $68,825. Proceeds from anticipated sale of property (Andover Station) have been allocated at $44,378, with the remaining sale of property funds ($2,680,000) allocated to the Tax Increment Project Fund. (J ( ì - '-.J , \ '---) Andover Economic Development Authority Meeting Minutes -December 18,2001 Page 2 Mr. Dickinson explained how TIF district increment is calculated and advised that the sale ofthe land will be considered as tax increment with the majority dedicated toward debt service for the TIF district. Motion by Jacobson, Seconded by Nowak, to approve the 2002 EDA Budget as presented. Motion carried on a 5-Yes, 2-Absent (Gamache, Trude) vote. APPROVE REVISED CONTRACT WITH ADVANCE RESOURCES Mr. Erar noted the EDA has previously discussed the need to extend the time frame associated with the marketing and sale of property in the Andover Station. The EDA retained Michael Mulrooney, Advance Resources for Development, Inc., to market properties in the Andover Station for commercial development purposes. However, it was determined that property to the north could be marketed by the City, without the need to extend the scope of services offered by Advance Resources. Staff has met with Mr. Mulrooney and tentatively agreed, subject to EDA ratification, to extend the marketing agreement date to September 1, 2002. The draft agreement / '\ includes the removal of marketing language for the WDE site. \_) Commissioner Jacobson asked if Mr. Mulrooney is being limited to the United Property sale if the agreement is extended. Mr. Hawkins stated Mr. Mulrooney would be entitled to a commission if United Properties exercised its option. The EDA discussed the terms of the agreement and its extension. Commissioner Trude arrived at 5:55 p.m. Commissioner Nowak noted the consultation fee is not due until the property is closed and suggested wording be included saying the 7% negotiated selling price is not payable until the money is received. Mr. Hawkins stated it is due upon closing and a deferred payment would not be a consideration. Commissioner Trude suggested the contract language be amended so it is between the EDA of Andover and the president of Advanced Resources for Development, Inc. MotiOlI by Trude, Seconded by Jacobson, to approve the Advance Resources Agreement as amended so it is between the EDA of Andover and the president of Advanced Resources for Development, Inc. Motion carried on a 6-Yes, I-Absent (Gamache) vote. ¡,~) (J U \ "j Andover Economic Development Authority Meeting Minutes - December 18, 2001 Page 3 APPROVE ANDOVER STATION DOCUMENTS A. ANDOVER STATION DESIGN STANDARDS B. COVENANTS, CONDITIONS AND RESTRICTIONS C. BY-LA WS OF ANDOVER STATION OWNERS ASSOCIATION D. ARTICLES OF INCORPORATION OF ANDOVER STATION OWNERS , , ASSOCIATION Mr. Erar presented the development documents related to the Andover Station. He explained that upon approval by the ED A, staff will contact existing property ownerslbusinesses in Andover Station with respect to their understanding of how these documents will affect their properties and their respective inclusion in the Andover Station Owners Association. Commissioner Trude stated she didn't have time to thoroughly review this information and asked if it will take care of Quinn Street being designated private and maintained by the association. I Mr. Hawkins stated that is included in the development agreement. i /\ Commissioner Trude asked what will happen with the common areas and planted boulevards. V Mr. Hawkins stated the maintenance of those areas is covered in the covenants and restrictions. He clarified there will be no common area since the EDA will retain the outlot. They will also be responsible for mowing the pond. Commissioner Jacobson inquired regarding language regulating adult uses as it pertains to video stores. Mr. Hawkins stated if it is defined as an adult use, it would not be allowed. Mr. Erar noted if the area is less than 15% of the inventory, adult type rentals can be allowed as regulated by the ordinance. Commissioner Orttel asked about allowing private streets. Mr. Hawkins explained this is more of a driveway situation than a private street. Mr. Dickinson added that it is considered an internal driveway. Mr. Erar stated the by laws and articles of incorporation were both prepared by the City Attorney. Mr. Hawkins stated they are standard articles of incorporation for a private organization and the by laws also contain standard language. Mr. Erar stated these documents have been reviewed with Bruce Carlson. Mr. Erar presented the Andover Station covenants, conditions and restrictions, noting the revisions that have been made since the Council meeting packets were compiled. He also noted the additional language to Page 3, item k, relating to ground leases. /'- -, <-.J Mr. Erar reviewed pages 4 and 5 relating to voting members and advised that United Properties wants the vote tied to the acres under ownership. Staff found this to be an appropriate request in relation to voting power. Mr. Hawkins explained how adjacent business owners will be ! approached for inclusion in the association. - u u , ~ \. J Andover Economic Development Authority Meeting Minutes - December 18, 2001 Page 4 Mr. Erar noted the language revision on page 11, section 6.10, which pertains to mortgage rights and liens being subordinate to the mortgage in the event of foreclosure. Next reviewed was page 14 relating to maintenance and repair which must be completed upon 15 days written notice. Mr. Hawkins noted the revision to page 16 which eliminated section 11.5 relating to refusal rights. Commissioner Hokanson asked if the EDA will have a seat on the association. Mr. Erar answered in the affirmative. Mr. Hawkins stated it would be a non-voting seat on the association but the EDA would retain a position on the architectural review board. Commissioner Trude requested the language in the by laws identify the current composition of the EDA. Mr. Hawkins clarified that section of the by laws identifies the membership of the association, not the EDA. Motion by Jacobson, Seconded by Knlglit, to approve the Andover Station design standards, covenants, conditions and restrictions, and by laws of Andover Station Owners Association as amended to identify current composition of the members, and the articles of incorporation of ,- "- Andover Station Owners Association. Motion carried on a 6-Yes, I-Absent (Gamache) vote. ì '- j Motion by Trude, Seconded by Hokanson, to reconsider the prior motion to approve the Andover Station design standards, coven~ts, copditions and restrictions, and by laws of Andover Station Owners Association as ~'5J>eá:lt~âfy-etlrrcnt cOlnpoÚtivH of the. me.mbørs, and the articles of incorporation of Andover Station Owners Association. Motion carried on a 6- Yes, I-Absent (Gamache) vote. CU Yì (: ì '\cLu:L 1-:)., -o~ Motion by Jacobson, Seconded by Knight, to approve the Andover Station design standards, covenants, conditions and restrictions, and by laws of Andover Station Owners Association as ~~f¿} identify current composition of the members, and the articles of incorporation of Andover Station Owners Association, subject to changes discussed and presented by the Executive Director. Motion carried on a 6-Yes, I-Absent (Gamache) vote. UPDATE ON UNITED PROPERTIES DEVELOPMENT PROGRESS/ANDOVER STATION Mr. Erar updated the EDA regarding the progress ofthe United Properties Development! Andover Station. Acting President Orttel stated he will be disappointed if a high-end grocer is not included in this \ project. He added he thinks many residents share his concern. I \'-~ Mr. Erar stated the EDA was previously asked for its view in the event the market is not ready for an up-scale grocer. In that event, the property could remain undeveloped for some time. He 0 - 0 , " '. \. ' Andover Economic Development Authority Meeting Minutes - December 18, 2001 Page 5 advised United Properties has researched the market and found this area is not ready for a Lunds or Byerly's. Commissioner Trude stated residents also desire a broader range of choice which a Lunds or Byerly's offers. Mr. Erar stated he has emphasized the EDA's desire for an upscale grocer and will relay these comments to United Properties. Acting President Orttel noted there are other grocers than just self-serve or LundsIByerly's. Mr. Erar presented a townhome proposal and noted that 25-foot wide private streets are being proposed. Mr. Erar asked if the EDA would consider this development as a PUD to allow for greater control and private streets. He stated staff may suggest some revisions including minimum 28-foot wide private streets to allow parking on one side. Mr. illaf stated issues staff noted in its review relate to parking and private versus public streets. In an effort to be more proactive, Staff will meet with United Properties and Hans Hagen on January 4th to identify all / ') areas of concern. \. , Commissioner Trude stated this area is surrounded by commercial activity and a wide street so she would support more green space for play areas. She also expressed concern with the density being proposed. Mr. Erar asked if the EDA would support private streets, which would require an ordinance amendment. The EDA discussed the proposed plan and indicated no objection to private roads if the roads do not connect beyond the site. However, concern was expressed about density and future requests for private streets for projects that do not provide adequate green space and parking. UPDATE ON WDE COMMERCIAL DEVELOPMENT PROPOSAL WDE SITE/POTENTIAL LOCATION OF RECREATIONAL FACILITY Mr. Erar advised there is nothing new to report. STRIP MALL DEVELOPMENT PROPOSAVWDE SITE í - . \ It was noted that the City has been approached by Chris Fritch, representing Northwest "--- ) Commercial, LLC, regarding a development proposal for property directly east of 1 st Regions Bank. i 0 ü ~- , Andover Economic Development Authority Meeting \. j Minutes - December 18, 2001 Page 6 Chris Fritch explained they are proposing a strip mall on the open land between 15t Regions Bank and the electric sub-station on the comer of Hanson and Bunker Lake Boulevards. He presented preliminary front elevations and floor plans for the proposed strip mall. President Gamache arrived at 7:48 p.m. Mr. Erar stated he understands there is a timetable but the City needs to conduct an analysis of how the streets would layout and also approach Anoka County about the access point. He stated i , he doubts Anoka County will allow a full turning access but may agree to a right-in, right-out I access. Mr. Erar recommended the EDA focus on a "big picture" plan. Commissioner Knight suggested this piece ofland does not lend itself to anything else besides a strip mall as being proposed. Commissioner Trude stated that prior to considering selling off parcels, she would like to see a master plan, assure it creates jobs for the community, and determine if this is a better location for the community center due to parking arrangements and potential for expansion. \ \ , Consensus was reached to direct staff to review the existing site plan, develop potential road configurations, and determine whether this strip mall proposal fits into the overall area. i AUTHORIZE METRO NORTH PUBLICATION ADVERTISEMENT It was noted the EDA is requested to consider advertising with the Metro North Chamber of Commerce which would allow the City to promote the community through a half-page advertisement at a cost of $899, with an additional 5% discount for pre-payment. Motion by Trude, Seconded by Jacobson, to authorize the advertising expenditure for the City of I Andover in the Metro North Chamber of Commerce publication. Motion carried unanimously. i Motion by Jacobson, Seconded by Nowak, to adjourn. Motion carried unanimously. The meeting adjourned at 6:58 p.m. Motion carried unanimously. i ! i I Respectfully submitted, i Carla Wirth, Recording Secretary ( - . ; ¡ , -,.j ; i i ;